VILLAGE OF GRANVILLE COUNCIL MINUTES April 3, 2002
CALL TO ORDER (by Mayor McGowan at 7:32pm)
ROLL CALL (7:32pm) Those responding to the Roll Call were Councilmembers Crais, Hartfield, and Robertson; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites. Vice Mayor Moore moved to excuse Councilmembers Bellman and Main; second by Councilmember Robertson. Motion carried, 5-0.
PLEDGE OF ALLEGIANCE (7:33pm)
CITIZENS’ COMMENTS (7:33pm) All Topics Ron Sheldon, 278 Llanberis Drive (Granville Township). Mr. Sheldon expressed his thanks to Council for their service and for the Lea Ann Parsley Day celebration, then offered his comments about the Comprehensive Plan. He referred back to the period when he served as an ex officio member, representing the School Board on the 1990 and 1998 committees. The intent of those groups was to have a governance review either every year or every other year to gauge how we were doing. Mr. Sheldon said we have a “charter differential” (i.e., those reviews have not happened). He urged Council to think seriously about the final drafts re set-asides and lot developments, and to remember the last time there was a significant development inside the Township or Village. At the same time, Council needs to remember that the School District/Board of Education has a charter on site selection and Council should heavily consider their input for guidance in the future.
Single Trash Hauler Trudy Knox, 168 Wildwood Drive. Mrs. Knox expressed strong support for a single hauler, reminding Council that she had been assessed $4,000 for paving of Wildwood Drive, which has been seriously compromised by as many as four trash trucks each week. After suggesting that the Village, itself, make the contract with the hauler and then bill residents along with their water bills, she asked for a response from members of Council. Several facts emerged as Manager Hickman responded to questions from Vice Mayor Moore and Councilmembers Hartfield and Crais. 1) This issue was considered about six years ago, when the three haulers at the time were asked to bid on a contract that would have saved residents money and reduced wear-and-tear on streets. The clear response at the time was very negative about a choice being taken away. 2) If we were to go to a single hauler, contracted by the Village, residents who had service complaints would contact the Village, who would then work with the hauler to correct the situation. 3) There is an existing report on this issue; Manager Hickman will try to find it. Councilmember Crais suggested we test the waters, either via an e-mail poll or a survey sent with the water bills, to see if opinions have changed. Mrs. Knox wanted a speedy decision but several members of Council felt that gathering the information to make a good decision would take a while. Manager Hickman said he would work with Mrs. Knox and Councilmember Crais to draft a brief survey. Councilmember Robertson noted that the Senior Committee had been discussing a community survey and wondered if this could all be rolled in together to create a comprehensive community survey (i.e., a few chosen topics and a few simple questions) to be sent with next month’s water bills. She will work with Manager Hickman, Councilmember Crais, and Mrs. Knox to design the survey. Mayor McGowan encouraged other members of Council to convey suggestions for survey questions to the Manager. The group will bring a survey proposal to Council at the April 17th meeting.
Mayor McGowan closed Citizen’s Comments at 7:49pm.
PUBLIC HEARINGS (7:49pm) Ordinance No. 01-02, An Ordinance To Amend Ordinance No. 39- 01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. No one appeared to speak for or against the Ordinance. Mayor McGowan closed the Public Hearing at 7:50pm.
NEW BUSINESS (7:50pm) Ordinance No. 02-02, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of Granville, Ohio, Establishing Tree And Landscape Requirements And To Repeal Existing Chapter 1193 Of Said Codified Ordinances, was introduced by Councilmember Hartfield. Second by Councilmember Crais. Mayor McGowan set the Public Hearing for April 17, 2002.
Ordinance No. 03-02, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Tree, Shrubs, And Maintenance Landscape Regulations And To Repeal Existing Chapter 909 Of Said Codified Ordinances, was introduced by Councilmember Hartfield. Second by Councilmember Crais. Mayor McGowan set the Public Hearing for April 17, 2002.
OLD BUSINESS (7:51pm) Ordinance No. 01-02, An Ordinance To Amend Ordinance No. 39- 01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses, was re-introduced by Councilmember Hartfield. Second by Councilmember Crais. Discussion: re the stand-by generator, Vice Mayor Moore asked if there were others elsewhere. Manager Hickman responded that there are three on the sewer lift stations and one at the Village Hall. There is a portable unit at the wastewater plant and he plans to include money in next year’s budget for unit a permanent one. Generators usually last about 25 years, and are turned on at least once a year for a test. A Roll Call vote yielded five (5) affirmative votes (Councilmember Crais, Hartfield, and Robertson; Vice Mayor Moore, Mayor McGowan). Ordinance No. 01-02 is adopted.
Comprehensive Plan Review Report (7:56pm) Councilmember Crais stated that this issue merited a formal discussion by the full Council and suggested that we schedule out two meetings for that purpose. Vice Mayor Moore agreed and requested that the document be put on the web site ASAP so citizens’ comments could be received. She also requested that some of the Plan’s authors be asked to return for the discussion so they could answer questions, if needed. Since the April 17th meeting is already earmarked for review of the East Broadway bids, Councilmember Crais suggested a special meeting. Manager Hickman will do an e-mail poll to find a suitable date when everyone can be available. Councilmember Robertson noted that she had to be out of town for the next seven Wednesdays and Thursdays and asked that the special meeting be on a Monday or Tuesday, if possible. Councilmember Crais moved for a special meeting of Council for the specific purpose of discussing the Comprehensive Plan Review Report, to be held within the next 35 days at a time when all members of Council will be able to be in attendance. Second by Councilmember Robertson. Motion carried, 5-0.
MINUTES (8:05pm) Vice Mayor Moore moved to accept the Minutes as submitted. Second by Councilmember Crais. Motion carried, 5-0.
COMMITTEE REPORTS (8:05pm) Economic Development Committee (Crais, Moore, Robertson) No report; still trying for a meeting date.
Finance Committee (Moore) No report.
Granville Foundation (Main) No report.
JEDD (Bellman, Crais) No report.
Newark/Granville Committee (Bellman, Main) No report.
Personnel Committee (Hartfield, McGowan, Robertson) No report; still trying to for a meeting date.
Planning Commission (Main) No report.
Recreation Commission (McGowan) Mayor McGowan reported 1) 100 children had participated in the Easter Egg Hunt; 2) Wildwood Park will have its spring clean-up in May; 3) there are 60 summer programs this year and there may be a draft for fall sports; 4) netting may be put up at Raccoon Park to block foul balls from the fans; and 5) one of the baseball fields will be redone to make it official minor- league size.
Senior Citizen Committee (Moore, Robertson) Councilmember Robertson, as discussed earlier in the meeting, noted they want to do a survey, to be sent out with the water bills. Manager Hickman said he would figure out how to reach those citizens who are not water customers. Councilmember Hartfield suggested that “Water Bill Enclosed” be put on the envelopes since the water bills are usually a postcard and we wouldn’t want anyone to accidentally throw it away.
Strategic Land Acquisition Committee (Bellman, Crais, Moore) No report.
Street Light Committee (McGowan) Mayor McGowan reported the committee will meet Friday and plan for the installation of the rest of the lights already budgeted for.
Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No report; meeting next week.
Tree & Landscape Committee (Moore) No report; meeting April 9th.
Union Cemetery Board (Main) No report.
OTHER (8:12pm) Manager Hickman asked if Council wanted all seven Village Staff to attend the session about the East Broadway bids; they do. He will prepare five or six overviews (e.g., the base bid, the base bid plus brick, etc.). If a plan is approved at the April 17th meeting, construction could begin within 4-6 weeks.
Manager Hickman asked if all members of Council were fine with Denison having its Commencement on the Lower Campus again this year; they are.
Mayor McGowan noted that Kiwanis Pancake Day is this Saturday.
ADJOURNMENT Councilmember Robertson moved to adjourn 8:14pm; second by Vice Mayor Moore. Motion carried, 5-0.
Submitted by Sandy Ellinger