VILLAGE OF GRANVILLE COUNCIL MINUTES May 15, 2002
CALL TO ORDER (by Mayor McGowan at 7:31pm) PLEDGE OF ALLEGIANCE ROLL CALL Those responding to the Roll Call were Councilmembers Bellman, Crais, Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites.
CITIZENS’ COMMENTS (7:32pm) All Topics None
Lewis Park Mike Robertson, 342 N. Granger Street (Village), Acting Chair of the Lewis Park Committee. Other committee members were also present. Mr. Robertson recapped the committee’s efforts over the past two years, during which they examined the parklands with an ODNR forester and a soil-and-water conservation expert, dredged the pond, and rebuilt the dam. They also cleared and mulched paths, which they have been maintaining ever since. They have had two clean-up/fix-up days, installed fencing and signs at the park’s entrance, done some landscaping, erected a signboard built by Mr. Bennett’s high-school class, and supervised three Eagle Scout projects at the park. A year ago, they moved into the second phase—dealing with utilities and rehabbing the existing structures. They drilled a water-well last year. The electricity to pump the water is still pending though an easement has been negotiated with a neighbor. Tom Lewis, great-nephew of Fanchion and Raymond Lewis told Council that the committee’s overall goal is to follow the wishes of Raymond Lewis, as stated in his Will: to provide the broad community with educational opportunities for recreation, study, and group meetings in such a way as to have the minimal impact on the natural setting. He described the renderings on display and talked about the committee’s master plan for the park, including a comprehensive site layout, the Lewis residence (the oldest stone house in Licking County), the Red Barn, the old barn, and the trails/paths through the area. Mr. Bennett’s class at the high school took the Red Barn—a big metal box with a 15-foot sliding door on each end—on as a project. Their ideas are included in the drawings, especially the wood deck on the south side of the barn. In order to create an open, multi-functional space that would accommodate any kind of activity, the plan is to pour concrete aprons outside the sliding doors, extending through the barn across the south side. The north side of the building would have a wood floor, with sinks, shelving, and counters added to the north interior wall. Portable restrooms would be on an outside concrete pad on the north side. Doors and windows would be added between the existing trusses to bring good daylight into the barn. In short, the plan calls for simple construction that will result in a secure, durable structure. Mr. Lewis noted that the committee is hoping for a buy-in from Council for the concept being proposed. They would then get engineering and costing estimates before returning to Council with a request for some funding—enough to do this as a one-time project rather than in installments. Councilmember Bellman asked if the committee had plans to install heat in the Red Barn. Mark Zarbaugh responded that, since there is a natural-gas line on Jones Road, heat is certainly a future possibility. Councilmember Bellman raised the issue of the relatively flat pitch of the barn’s roof and asked if the committee had thought about changing it. Mr. Lewis responded that, since there are already trusses there, that is also a possibility, depending on available funding. Councilmember Crais asked if skylights would work on the existing roof. Mr. Lewis said that the low roof would keep skylights from having a major visual impact. Responding to Mr. Lewis’ question about the next steps, Manager Hickman stated that the committee should develop costing details, check into grant sources to help with funding, inform the sole close neighbor, inform the Township Trustees, and put out a general public notice. Mayor McGowan asked if the committee had money for the engineering work. Mr. Zarbaugh responded that there are funds available to get a preliminary cost for construction. Mayor McGowan, based on supportive comments from several members of Council, indicated that the committee should proceed with its plans, then return to Council when they had funding details. Councilmember Main asked if the Planning Commission needed to be involved. Mr. Zarbaugh responded that the Township Zoning Board was probably the more appropriate body. Maxine Montgomery, taking a break from the Bicentennial Commission’s meeting on the second floor, complimented the Lewis Park Committee on their work. Councilmember Bellman repeated his concern about the roof’s pitch, which he felt should be steeper so as to be architecturally consistent with the wood barn. If the pitch were to be changed, skylights could then be put on the north side so the “visible” south roof wouldn’t be disturbed. Mr. Lewis responded that this could certainly be a line item on the costing estimate.
Mayor McGowan closed Citizens’ Comments at 8:01pm.
PUBLIC HEARINGS (8:01:pm) Ordinance No. 06-02, An Ordinance To Amend Ordinance No. 39- 01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. Introduced by Mayor McGowan. No one appeared to speak for or against the Ordinance. Mayor McGowan closed the Public Hearing at 8:02:pm.
NEW BUSINESS (8:02:pm) Resolution No. 02-18, A Resolution To Authorize The Village Manage To Enter Into A Contract With The Granville Exempted Village School District For Sewer Utility Services. Introduced by Vice Mayor Moore; second by Councilmember Hartfield.
Discussion: Councilmember Bellman asked for verification that the current document was the draft from the last discussion. Manager Hickman said it was. Councilmember Crais asked if a copy of the deed restrictions, cited in Section 1(H) on page 3 of the document, was included as part of the document. Law Director Crites stated that the Village had not yet received a copy of the deed restrictions and, therefore, had not had a chance review them. He emphasized that they are part of the contract and the School Board is agreeing to provide them, but he does not know where this stands. Superintendent Kathy Lowery said that she is also unsure of the status of this but will see that it gets done. Vice Mayor Moore asked what the effective date of the contract would be. Law Director Crites responded that it would be the same as the effective date of the current Resolution unless Council chose to insert a different date. Councilmember Crais restated his concern that the deed restrictions should be part of the contract before it is approved. Law Director Crites responded that the language of the contract says the School District agrees to include the restrictions. While actually having them is not a condition of entering into the contract, not providing them would constitute breach of contract. Council would than have 60 days to bring that to the School Board’s attention and they, in turn, would have 60 days to comply. Councilmember Crais asked if the School Board had had any discussions on writing up the language of the deed restrictions. Superintendent Lowery said they had not, at least to her knowledge, but she would prompt the Treasurer, who would write them up. Vice Mayor Moore stated that, to be fair, Council had not specifically asked the School Board to provide the text of the restrictions, even though the fact that they would be included had been discussed. Councilmember Crais stated that his concern was that language in Section 15 says that the Village “may terminate this contract.” He asked if that meant that the deed restrictions might never come into play. Law Director Crites responded that Section 15 also says that the Village “shall” notify the School District of any “neglect or violation,” and the School District “shall correct such non-compliance or violation.” Councilmember Crais reiterated his concern with “may.” Councilmember Robertson stated that Councilmember Crais’ point was an important one but she also felt it was important for Council to go as far as possible to establish and maintain trust between the bodies. She would prefer that the deed language be available at signing but is persuaded that the Village will be vigilant about seeing that it is received as soon as possible.
A Roll Call vote on Resolution 02-18 yielded six (6) affirmative votes (Councilmembers Bellman, Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan) and one (1) negative vote (Councilmember Crais). Motion carried, 6-1.
Resolution No. 02-22, A Resolution Authorizing The Village Manager To Enter Into A Trademark License Agreement With The 2005 Granville Bicentennial Commission. Introduced by Councilmember Main; second by Councilmember Crais.
Discussion: Law Director Crites noted that this is a standard-form license agreement whereby the Village will pay the Commission $1 to put its trademark on Village cruisers and stationery. The Bicentennial Commission has the authority to look at the cruisers and stationery to ensure that the logo use comports with their intent. Councilmember Robertson ascertained that the logo is a tree with the slogan underneath, that we are limited by this agreement to its use on our cruisers and stationery, and that we would have to execute another agreement if we wanted to use the logo in any other way(s) (e.g., on signs). Mayor McGowan asked the time-frame of this agreement. Law Director Crites responded that the agreement would last through at least 2005 and was structured to have automatic six-month renewal periods unless either party changed it in writing. He then suggested that we could postpone the vote until we talk to a member of the commission. Manager Hickman went upstairs to the Bicentennial Commission meeting and returned with Mary Lee Van Meter and Flo Hoffman. When asked about uses in addition to the cruisers and stationery, Mrs. Van Meter said signage could definitely be included in this agreement; other uses could be approved on a case-by-case. Councilmember Robertson moved to change the second “WHEREAS” of the agreement to read, “…goods and services: on Village stationery and on Village-owned vehicles, and on a case-by-case basis as agreed to.” Second by Councilmember Main. Motion-to-amend carried, 7-0. Amended motion carried, 7-0.
OLD BUSINESS (8:19pm) Ordinance No. 06-02, An Ordinance To Amend Ordinance No. 39- 01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. Re-introduced by Vice Mayor Moore; second by Councilmember Hartfield. Discussion: Manager Hickman noted that this is a bookkeeping matter, to appropriate grant money already available.
A Roll Call vote yielded seven (7) affirmative votes (Councilmembers Crais, Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan, Councilmember Bellman). Ordinance No. 06-02 is adopted.
MINUTES (8:21pm) Regularly Scheduled Meeting of April 29, 2002 Councilmember Crais moved to accept the Minutes as submitted; second by Councilmember Hartfield. Motion carried, 7-0.
Regularly Scheduled Meeting of May 1, 2002 Councilmember Crais moved to accept the Minutes as submitted; second by Councilmember Hartfield. Motion carried, 7-0.
Special Meeting of May 6, 2002 Councilmember Robertson moved to accept the Minutes as submitted; second by Councilmember Crais. Motion carried, 7- 0.
MAYOR’S COURT REPORT – APRIL (8:23pm) The Mayor’s Court Report for the month of April was presented for review. Discussion: Councilmember Robertson commented on the unusual increase in juvenile activity. Manager Hickman will check on this and bring information to the next meeting. Law Director Crites noted that the Village has no jurisdiction over juvenile matters; they are automatically transferred to Juvenile Court in Newark. Councilmember Main asked if the increase might be due to more traffic offenses. Manager Hickman reported it might, since the officers had been responding to neighbors’ complaints from the Thornwood-to-Samson Place area. He will check on the matter. Councilmember Robertson noted the increase in criminal complaints; Manager Hickman will check on that as well. Law Director Crites noted that there have been a number of criminal trespassing/damaging complaints with multiple charges filed (i.e., 5-6 Denison students charged in one episode). Councilmember Crais reported that a constituent had spoken to him about obnoxious skateboarding and unruly behavior on Summit Street, and asked if there were any recourse. Manager Hickman noted that skateboarding is not permitted on sidewalks or streets. Councilmember Robertson suggested that the Village encourage parents to work with their kids to revive the skateboard park at Wildwood. The first generation of skateboarders now have cars and there is a new group every two or three years. Mayor McGowan asked Manager Hickman to publish the community rules for skateboarding so everyone knows what they are. Councilmember Crais moved to accept the report; second by Councilmember Main. Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. Motion carried, 7-0.
MANAGER’S REPORT – APRIL (8:31pm) The Manager’s Report for the month of April was presented for review. Discussion: Councilmember Crais asked about the number of overweight trucks and whether April had been a typical month. Manager Hickman responded that April had been fairly typical though the numbers had been up a little due to the re-opening of the bridge. Vice Mayor Moore confirmed that there had been 19 stops and 1 citation issued. Manager Hickman characterized this as voluntary compliance. Councilmember Main moved to accept the report; second by Councilmember Crais. Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. Motion carried, 7-0.
COMMITTEE REPORTS (8:35pm) Economic Development Committee (Crais, Moore Robertson) Vice Mayor Moore reported that the committee had had its first meeting with Seth Patton representing Denison and Wes Sargent representing the Township Trustees. The group discussed the downtown construction project; the business people with whom they have met seem to be OK with how we are proceeding. They also talked about the GBPA getting a proposal from a communications company proposing a marketing strategy for Granville. There is also a professional service directory in the works. The committee wants to devote one meeting to discussing the OSU study and coming up with an action plan. Finally, Vice Mayor Moore asked for Council’s approval to add a Denison student to the committee. They have a volunteer, Melissa Latchen, who has some ideas on improving economic relationships with the students. There were no objections expressed; she will proceed with contacting Ms. Latchen.
Finance Liaison (Moore) Vice Mayor Moore reported that she had met with Molly Roberts. Revenues are still coming in strong—a surprising fact, given the situation with the state, the city of Columbus, and other local governments. They will continue to watch this closely. The Village is also looking at ways to fund a sewer JetVac truck, details to follow. Granville Foundation (Main) No report.
JEDD (Bellman, Crais) Councilmember Bellman noted that the group has had trouble finding a meeting time. Since they have been discussing drafting some criteria, he offered to put something together and e-mail it to members of Council.
Newark/Granville Committee (Bellman, Main) No report.
Personnel (Hartfield, McGowan, Robertson) No report.
Planning (Main) Councilmember Main reported “Three-and-a-half hours Monday night. That’s all I have to say.”
Recreation Commission (McGowan) Mayor McGowan reported that summer programs are starting soon; sign-ups are going well.
Senior Citizen Committee (Moore, Robertson) No report.
Strategic Land Acquisition Committee (Bellman, Crais, Moore) No report.
Street Light Committee (McGowan) Mayor McGowan reported that the 2002 installations will begin soon.
Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Councilmember Bellman reported that the Cherry Valley Road/Route 16 intersection had been discussed, particularly how many lanes we want on the south side of the intersection. The committee sees the need to determine this now because of pending business applications for that side of the intersection (i.e., we need to put our plans in place to effectively negotiate developer contributions to the proposed roadwork). He stated the lanes on both sides of S.R. 16 should line up. There are now five lanes on the south side. As we lay out the north side, we should go ahead and decide if we want to add a sixth lane on the south side. The traffic engineer had stated that the south side of the intersection could fail (i.e., back up so that the wait to get through the light is more than “x” minutes) whether we make improvements to that side or not. He added that the “green” on Cherry Valley Road would be of relatively short duration, the better to keep the S.R. 16 traffic moving. A wandering discussion ensued, covering such topics as right-in/right-out design, an access road, the whole north-side section from Wendy’s to Granville-Newark Road (including turn lanes, restricted ingress/egress for property-owners on the east side of the road, and boulevards), a second left-turn lane onto S.R. 16 from the south side, a sixth lane on the south side, the deleterious impact of Newark development on the intersection, the length of stacking lanes, exactly what the traffic engineer said or did not say, and whether this issue had been sufficiently processed by the committee to be discussed by Council. Councilmember Robertson noted that, if the intersection was going to fail at some points whether or not we added a sixth lane to the south side, there would seem to be little point to adding another lane. Council expressed general support for that point and agreed on maintaining five lanes. Manager Hickman cautioned there are different levels of failure. Manager Hickman stated that the grant money for the north side is due shortly and decisions must be made so the work can be done by the fall. Councilmember Bellman said that the problem on the north side is the light (i.e., we have to figure out how to maximize the number of cars that can move through the intersection on a green light). That means some dedicated lanes with adequate stacking (i.e., three southbound lanes, including a right-turn lane with an acceleration lane and continuous right turn, starting back at Galway Drive). Manager Hickman noted that ODOT will neither allow nor permit a continuous right-turn lane onto S.R. 16. He added that the committee, talking about Cherry Valley Road on the north side of S.R. 16, had agreed on intersection modifications back to Galway Drive but had not agreed on a grassy median, with three lanes the whole length of the road. Councilmember Hartfield stated they had agreed to mill and pave from Galway to S.R. 16 and agreed to look into an acceleration lane at Wendy’s. Manager Hickman added that they had discussed having two northbound lanes, with a left-turn lane into Wendy’s, and three lanes southbound (left, straight, right) with the right-turn lane tapering back to Galway Drive. Councilmember Robertson expressed complete confusion at trying to have this conversation with no visual aids, and asked for a sketch to clarify what’s on the table. Councilmember Main agreed, asking to see something like what the Planning Commission would see. Councilmember Hartfield responded that the issue was not at the Planning Commission stage yet and that it was really too soon to make the presentation to Council in this manner. Manager Hickman said that was a fair assessment but that it was also beneficial for Council to begin to understand how difficult this subject is. Further discussion touched on traffic conflicts at Wendy’s, finding other access points for Wendy’s and Westgate so we could restrict Wendy’s to a right-in/right-out on Cherry Valley Road, stacking lanes (and whether they should be sized for current or future needs), medians, the number of lanes on the north section of Cherry Valley Road, the fact that the hospital had purchased land on the east side of the road, what exactly was going to be milled and paved, and how far back the turn lane(s) to westbound S.R. 16 would extend. Manager Hickman said he would have a conceptual plan ready for the next meeting. Councilmember Hartfield asked that an additional Streets & Sidewalks meeting be scheduled to include the Kendal group (who did not get their turn at the last meeting because the intersection discussion went on so long). Councilmember Bellman suggested a special Streets & Sidewalks meeting just for Kendal.
Tree & Landscape Committee (Moore) No report.
Union Cemetery Board (Main) No report.
OTHER COUNCIL MATTERS (9:29 pm) Congressman Pat Tiberi Manager Hickman reported that Congressman Tiberi would be using the Village Hall from 6:00-8:00pm on June 29th, for meeting with constituents. He also noted that there is no policy concerning the use of the Hall.
BZBA Resignation (Ashlin Caravana) Mayor McGowan asked that this vacancy be posted on the web site and in the paper so the issue could be addressed at the second meeting in June. The Great Ohio Bicycle Adventure Manager Hickman reported that bike races will come through the Village on June 15th and 22nd. He hopes that on-duty officers can provide the needed coverage so that no extra officers will be required.
Proclamation for Lewis Park Committee Manger Hickman suggested a proclamation of appreciation for the work of the Lewis Park Committee. Council was receptive to the suggestion; Manager Hickman will provide a draft proclamation for the next meeting.
Underground Electric Manager Hickman proposed doing away with overhead electrical wires strung through the trees by sinking individual electric boxes in the ground where each of the holiday trees is set up. This would also serve vendor locations for the July 4th and Jazz Fest events. The boxes would be recessed, flush-mounted with the brick now being installed, and would have safety caps that require either a special tool or a screwdriver to open. At the same time, we would sink 5” pipe (with a surface cap) at each site to receive the trunks of the holiday trees. The electric boxes would be on the Village’s meter; charges could be prorated to the user where appropriate. It would also allow us to upgrade the available power from what we can offer now. The cost is approximately $30,000 for this long-term improvement. Since the current project is running under budget, the money for this could be appropriated as a change order. Mayor McGowan, seeing support around the table, gave Manager Hickman the go-ahead to proceed with this idea.
Lewis Park Day [Announced earlier by Tom Lewis] This Saturday, from 9:00am to 1:00pm, is the annual Lewis Park Day. At 11:00am, a memorial tree will be planted in honor of Sam Crane.
Old Colony Burying Ground Councilmember Main reminded everyone that this Saturday is also a work day for the Old Colony, with a 9:00am start time. MEETING ANNOUNCEMENTS 23 May 2002 8:30am Senior Committee (@ SharonBrooke) 28 May 2002 7:30pm Planning Commission 5 June 2002 7:30pm Village Council 7 June 2002 7:30am Economic Development Committee (@ River Road Coffee Shop)
EXECUTIVE SESSION (9:37 pm) Councilmember Crais moved to enter into Executive Session for the purpose of discussing the purchase of property. Second by Councilmember Main. A Roll Call vote yielded seven (7) affirmative votes (Councilmembers Hartfield, Main, Robertson; Vice Mayor Moore, Mayor McGowan, Councilmember Bellman, Crais). Motion carried, 7-0. At10:08pm, Mayor McGowan moved to conclude the Executive Session. Second by Councilmember Hartfield. A Roll Call vote yielded seven (7) affirmative votes (Councilmembers Main, Robertson; Vice Mayor Moore, Mayor McGowan; Councilmembers Bellman, Crais, Hartfield). Motion carried, 7-0.
ADJOURNMENT Mayor McGowan moved to adjourn the meeting at 10:09pm. Second by Councilmember Hartfield. Motion carried, 7-0. Meeting adjourned.