VILLAGE OF GRANVILLE COUNCIL MINUTES September 4, 2002
CALL TO ORDER (by Mayor McGowan at 7:37 pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the Roll Call were Councilmembers Hartfield, Main, Robertson, and Crais; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites. Councilmember Bellman arrived after roll call was taken.
APPROVAL OF AGENDA Councilmember Crais moved to approve the agenda as printed. Second by Councilmember Hartfield.
CITIZENS’ COMMENTS (7:39pm) Hearing none, Mayor McGowan closed Citizens’ Comments at 7:40pm.
PUBLIC HEARING None scheduled.
NEW BUSINESS (7:41pm) Cherry Valley Road Discussion: Manager Hickman introduced Village Engineer Jerry Turner who gave a brief update on the SR 16/Cherry Valley Road north intersection improvement project. He explained that the completed project would include three lanes added from the intersection of SR 16 to the Westgate Drive area. The first phase of the project, which was submitted and approved for $181,000 in grant funding, will encompass approximately 50 feet from the intersection to Westgate Drive. The second phase will be from Westgate Drive to Galway, with the third phase from Galway to Newark- Granville Road. There is another phase being considered that would include re-milling and re-paving Cherry Valley Road South, from the present improvements to the Corporation line. Manager Hickman noted that it will cost the Village approximately $550,000 for the second and third phase, which could be funded through the Village Budget 2003. In a traffic study done by Parsons Engineering, a number of scenarios were considered with traffic counts based on existing zoning use within the area. All scenarios and future configurations were taken into account in the design of the road. In conjunction with this project, modifications are being considered for the traffic signal, i.e. timing issues. In order to take advantage of grant funding, bidding for this project needs to begin in November, 2002, with construction starting March 1, 2003, and completion by July 1, 2003. Councilmember Bellman voiced a concern that the completed project will not be of Granville standards and will not accomplish much presciently. He would like to see a traffic management plan to consider how to deal with traffic density created by new development in the area. He is afraid the first few developments will use all the capacity acquired with this project. He also feels the traffic conflicts between Galway and SR 16 have not been effectively avoided, and adding extra stacking lanes will not accomplish anything. Mr. Bellman stated he was in favor of adding extra lanes, however, in a year or so people may feel this didn’t accomplish much. Manager Hickman noted that additional road improvements could be funded in the future by developers in the area. Although not financial, for the current project, Wendy’s is required to give right of way land to the Village as a portion of their participation in this project. Councilmember Hartfield, a member of the Streets & Sidewalks Committee, feels this project would accomplish relief of local traffic congestion from the east side of Granville. Vice Mayor Moore agrees there is an immediate need for addressing current traffic problems at this intersection. Councilmember Bellman would like to see a “complete” job in the area by insuring the connection between Galway and Wendy’s occurs at this time, even if it means the Village funds the project. He also feels the Village should fund a Galway connection to East Westgate Drive. Councilmember Hartfield noted that a connection at Galway/Westgate would require the purchasing of property that the Village does not currently own. At the meeting of September 18th, Manager Hickman will bring before Council a Resolution for approval to go to bid for this project.
Resolution No. 02-26, A Resolution To Authorize The Village Manager To Advertise For Bids For The Sale Of Surplus Equipment. Introduced by Councilmember Bellman; second by Vice Mayor Moore. Motion carried, 7-0. Resolution No. 02-26 is adopted.
Resolution No. 02-30, To Authorize The Village Manager To Enter Into Easement Agreements For Extension Of Granville South Sanitary Sewer. Introduced by Councilmember Main; second by Councilmember Bellman. Councilmember Hartfield recused herself from discussion. Discussion: An easement agreement would allow the Village to install a gravity sewer main through real estate, and provide a working area for installation of said gravity sewer main. Manager Hickman noted that the easement agreement would allow each property affected to receive up to a 2” capacity, which is based on water capacity. Construction fees would still be the responsibility of the property owner; however the capacity fee would be waived, which is currently valued at $13,000 for a 2” capacity. Law Director Crites noted that language has been incorporated into the agreement which would make it clear that access, in any way, to the sewer system, would require annexation. Councilmember Crais questioned procedures for possible revisions to agreements of this type. Law Director Crites explained that although the document must be recorded with the Recorder’s Office of Licking County, amendments are possible, but would require a Resolution of Council.
Tom Mitchell, Kendal of Granville, asked that consideration be given to allow greater footage with respect to the width of easement allowed for construction. Manager Hickman noted there are areas along the path of the easement where it is only 20 feet wide.
Motion carried, 5 yes, 1 no (Crais), 1 recusal (Hartfield). Resolution No. 02-30 is adopted.
Ordinance No. 13-02, An Ordinance To Amend Ordinance No. 39-01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. Introduced by Councilmember Main; second by Councilmember Hartfield. Mayor McGowan set the Public Hearing for September 18, 2002.
OLD BUSINESS (8:40pm) Bryn Du Mansion/Longaberger Property Advisory Committee - There were thirteen individuals interested in serving on the Advisory Committee. (*Note: it was discovered after the meeting that Tim Ryan had been inadvertently left off the list of interested citizens – He has been added to the list of committee members) Councilmember Robertson proposed that the committee be expanded to include all individuals that expressed interest in the committee. The expert knowledge from each member would allow the committee to work more efficiently. Councilmember Main feels that bigger isn’t necessarily better. He feels a smaller group would be more beneficial at this time, with the committee being expanded later should the November election warrant purchase of the property. Councilmember Bellman noted that there are a number of issues that require different aspects of expertise and thinks the committee, as a whole, could be divided into groups to discuss different considerations. Vice Mayor Moore appreciated the fact that so much interest was shown in this committee. She would like to see an initial committee of five with the possibility of adding other members for sub committees. Councilmember Crais concurred with Councilmember’s Robertson and Bellman. He feels this pool of people represent the community well and urged that Council not err on the side of inclusivity. Councilmember Crais made the motion to appoint everyone that expressed interest to the Advisory Committee. Second by Councilmember Robertson. Councilmember Hartfield is also in favor of starting with a core group and then include the remaining individuals in sub committees. Mayor McGowan agrees that a core of five members is manageable and sub committees can be created. Tracee Karaffa, 311 N. Pearl Street noted that it appears the difference is deciding who gets the vote, i.e. the core committee vs. full committee where everyone gets a vote. Keith Myers, 229 E. College Street, having worked with committees as a professional, noted that nine is the average number used when choosing committees. He also noted there were seventeen members on the Comprehensive Plan Review Committee. Considering the level of interests in the CPRC Committee everyone was committed. However, volunteers provided less commitment in the sub committee efforts. As this issue is ultimately before the voters, he feels the Village would be best served by broadening and reaching out rather than narrowing the focus and excluding any of those that have expressed interest. Kim Miles, community member, business owner, and property owner in the Village, noted she was a member of the Comprehensive Plan Review Committee and feels from that prospective her value on this Committee is important. Nancy Recchie, noting that she is also a property owner in the Village, said that if it was a problem for a non- resident of the Village to be on the committee she would be happy to be a resource contact because she cares about this property and issue. Councilmember Robertson summed the situation by noting that the Village should be thrilled that there are this many good people who are willing to contribute their time and energy and Council should welcome all. Councilmember Robertson again called the question. Motion carried, 7-0.
Council appointed Keith Myers to co-chair the committee. Another co-chairperson will be chosen by the committee during the first meeting of Thursday, September 12, 2002 at 7pm.
The Advisory Committee: Don Dean, Rob Drake, Ross Halloran, Tracee Karaffa, Mac Kennedy, Kim Miles, Jerry Miller, Keith Myers, Ben Rader, Nancy Recchie, Tim Riffle, Tim Ryan, Bill Seegers, and Fred Wolf.
MINUTES (8:57pm) Regularly Scheduled Meeting of August 21, 2002 Councilmember Crais moved to table the review of minutes until the meeting of September 18, 2002. Second by Councilmember Bellman. Motion carried, 7-0.
COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Vice Mayor Moore reported there was a meeting on August 23, 2002. At that meeting Mike Frasier reported that the GBPA is considering a proposal from a public relations firm. There was discussion about the lack of cleanliness downtown. They talked about merchants taking care of sidewalks, including snow removal. The Village currently takes care of trash containers, streets, and gutters. There was a report from ODOT, who has agreed to do a study on the River Road issue. ODOT is claiming the project may cost 1.5M. The township is working on signage for some of the River Road businesses. Some future meeting topics: student member of the Committee will talk about ideas for business to better serve students; Owens Corning will give a presentation on how they turned their facility into an R&D Park.
Finance Liaison (Moore) No report.
Granville Foundation (Main) No report.
JEDD (Bellman, Crais) No report.
Newark/Granville Committee (Bellman, Main) No report.
Personnel (Hartfield, McGowan, Robertson) Meeting scheduled for 6:00pm, Monday, September 9, 2002.
Planning (Main) No report.
Recreation Commission (McGowan) Fall programs are under way.
Senior Citizen Committee (Moore, Robertson) Meeting scheduled for 8:30am, Thursday, September 12, 2002.
Strategic Land Acquisition Committee (Bellman, Crais, Moore) Councilmember Crais suggested this Committee be deleted from the agenda pending further instructions from Council or the need to reconvene.
Street Light Committee (McGowan) There is one more year in the phase of original street light replacement. Manager Hickman noted that it may be next year before this years lights are up. We are on the list. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Councilmember Hartfield noted that Cherry Valley Road was discussed. Denison University (Burg Street) was reviewed and the Committee will now wait on DU before proceeding. 2003 Village Projects were also discussed. Council will be given a presentation of proposed projects at a later date. In answer to a previous question from Councilmember Main, Manager Hickman noted that Pinehurst will probably be milled and paved during 2003 at a cost of approximately $95,000.
Tree & Landscape Committee (Moore) Meeting scheduled for 7pm, Tuesday, September 10, 2002. They will be reviewing a design for Mt. Parnassus/Broadway needs and fall tree planting sites. During the last meeting there was a question about who is responsible for the sprinklers on Broadway. Manager Hickman noted that this was the responsibility of the Water Department. There is also a major concern with what to do with the landscaping in front of the Village offices as nothing will grow in the area under the awning. Union Cemetery Board (Main) No report.
OTHER COUNCIL MATTERS Comprehensive Plan Tentative date for review of the Comprehensive Plan is October 16, 2002.
MEETING ANNOUNCEMENTS 09 Sep 2002 6:00pm Personnel Committee 09 Sep 2002 7:00pm Lewis Park Committee 09 Sep 2002 7:30pm Planning Commission 12 Sep 2002 8:30am Senior Committee 12 Sep 2002 7:00pm BZBA 18 Sep 2002 7:30pm Village Council ADJOURNMENT At 9:15pm, Councilmember Moore moved to adjourn the meeting. Second by Councilmember Main. Motion carried, 7- 0. Meeting adjourned.