Granville Community Calendar

Council Minutes 12/17/03

 VILLAGE OF GRANVILLE COUNCIL MINUTES December 17, 2003 

CALL TO ORDER (by Mayor Robertson at 7:30 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, Main, O’Keefe, Vice Mayor Crais, and Mayor Robertson; and Manager Hickman; Law Director Crites. 

APPROVAL OF AGENDA (7:31 pm) Vice Mayor Crais moved to amend the agenda. Attorney Drew McFarland had previously requested an appeal hearing in regards to Sign Application No. 03-144. The application was withdrawn, thus removing it from the agenda. Vice Mayor Crais also asked to have the following items discussed under ‘Other Council Matters:’ -MORPC meeting update -LCATS – River Road -Committee Assignments -Township use of Council Chambers -Annexation on River Road -Update of December 9 School Board meeting attended by Councilmember Hartfield -Office space for Councilmembers

 Mayor Robertson made a motion to accept the agenda as amended, seconded by Councilmember Hartfield. Motion carried. 

CITIZENS’ COMMENTS (7:36 pm) All topics – Trudy Knox, 123 East Elm Street, addressed Council in regards to the Pledge of Allegiance. Ms. Knox stated that she would like to see Council consider following what she referred to as “the former long standing agenda format that does not include the Pledge of Allegiance.” Council agreed to think about this matter and add it to a later agenda. 

Mayor Robertson closed citizens’ comments at 7:37 pm. 

 

PUBLIC HEARING Ordinance No. 26-03, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2004.

 No one appeared to speak for or against Ordinance No. 26-03.

Mayor Robertson closed the Public Hearing at 7:38 pm 

NEW BUSINESS (7:38 pm) Resolution No. 03-57, To Award The Bid For The Purchase Of Water Treatment Chemicals was introduced by Vice Mayor Crais. Second by Councilmember O’Keefe. 

Discussion: Councilmember Barsky asked if this Resolution would carry through 2004. Manager Hickman stated yes. 

Motion carried. Resolution No. 03-57 is adopted.

 Resolution No. 03-58, Reorganizing The Committee Organization Of Granville Village Council was introduced by Vice Mayor Crais Second by Councilmember Herman. 

Discussion: After several proposed amendments by Council on sections II and III of Resolution 03-58, Councilmember O’Keefe suggested that Sections II and III be removed and made into a separate Resolution to be adopted at a later date. Vice Mayor Crais and Councilmember Barsky stated that they would work together on the new language and changes in Sections II and III and create a new Resolution to bring before Council. 

Councilmember Main moved to amend Resolution No. 03-58 with the following friendly amendments. Second by Councilmember Herman. 

Strike paragraph five on page one: “WHEREAS work with other entities (such as the Township Trustees and the Granville Board of Education) is important in formulating appropriate policies;”

Strike paragraph six on page one: “WHEREAS Council is committed to the widest inclusion of citizens in the civic life of Granville.”

Section I Number 1 and strike “d. Union Cemetery.”

Section I Number 2 Item a. Strike “each, with the exception of Union Cemetery which shall consist of a single members of Council”

Strike Sections II and III in its entirety. 

Strike “IV” and insert “II.” 

Motion carried. Resolution No. 03-58 is adopted.

 Ordinance No. 27-03, An Ordinance To Revise The Codified Ordinances By Adopting Current Replacement Pages, And Declaring An Emergency was introduced by Councilmember Main. Second by Councilmember Hartfield.

Discussion: Councilmember Hartfield asked if this Ordinance was housecleaning. Law Director Crites stated that there have been comprehensive changes in the traffic codes since 1974. He also stated that there is a provision in the constitution that states the village cannot have laws that are inconsistent with those general state laws that been passed pursuant to the police power. Law Director Crites stated that a minor misdemeanor which is currently set at $100 maximum is now increased to $150, but it also allows for up to thirty hours of community service to be imposed. He stated that the traffic violation of “operating a motor vehicle while under the influence” has been changed to “operating a vehicle while under the influence.” This for example would now include a bicycle. The important thing is that these changes must take effect by January 1, 2004 and that is why it is being declared as an emergency.

Councilmember Herman asked if content or remedies/penalties were being amended. He stated, for example, if a junk vehicle is left on private property. Do these provisions allow for more restriction. Law Director Crites stated that the penalties themselves are not execution of police power and that is why charter cities such as Granville can actually have disorderly conduct instead of being a minor misdemeanor. He stated that these speak more on substance. 

Councilmember Barsky asked if all changes would be included in packets at a later date. Manager Hickman stated yes. 

Councilmember Herman moved to adopt Ordinance No. 27-03 with an emergency clause. Second by Councilmember Main. Roll call on emergency clause: Barsky, Herman, Hartfield, Main, O’Keefe, Crais, Robertson. (7-0)

 Roll call: Herman, Hartfield, Main, O’Keefe, Barsky, Crais, Robertson (7-0)

Ordinance No. 27-03 is adopted.

 OLD BUSINESS Ordinance No. 26-03, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2004 was re-introduced by Councilmember Hartfield. Second by Councilmember Barsky.

Discussion: Councilmember Hartfield asked what the specific changes were. Molly Roberts, Finance Director for the Village, stated the following changes:

Page 11 – Capital Outlay – Trees – reduce from $20,000 to $10,500. Page 13 – Capital Outlay – Fern Hill - $180,000 increased to $200,000 Page 13 – Capital Outlay – West Elm - $195,000 increased to $210,000 Page 18 – Capital Outlay – Storm Ditch Sewer Improvement for Bryn Du Polo Field add $100,000 On Page 31 – Old Colony Cemetery – Ground Maintenance increase from $5,000 to $10,000. On Page 31 – Bryn Du BAN Interest – decrease payment from $25,000 to $20,000 due to new lower interest rate. On page 34 – Contractual Services – GIS Data Base - Item 234 – Arial Photo Updates – remove $30,000. Ms. Roberts stated that there was money available to pay for this in the 2003 budget.

Councilmember O’Keefe asked what ‘BAN’ stood for. Ms. Roberts stated “Bond Anticipation Note.”

Manager Hickman stated that this year’s Budget estimated $25,000 would be received from estate taxes, but actually $400,000 was received. He asked Council to approve taking $50,000 each from the Strategic Land Fund and Mansion Fund to use for the Bryn Du storm sewer drain. Ms. Roberts stated that all of the changes she stated were included in the budget, except for the storm sewer drains for Bryn Du. 

Councilmember Herman stated that the General Revenue Fund balance appeared to be $400,000, and asked if a “rainy day fund” had ever been considered. Manager Hickman stated that in a sense the “rainy day fund” is set up as reserve funds for such things as roads and equipment. Councilmember Herman stated that he found the current budget to be difficult to understand and would like to address some issues that would allow him to more easily follow the budget. He went on to say that perhaps this would need to be done in the committee. Vice Mayor Crais stated that he too would like to further explore the idea of a “rainy day fund.” He stated that the revenues are clear in the budget, but it would be helpful to him to know how the expenses are tracked. He went on to ask if there were any special assessments. Ms. Roberts stated the Westgate Sewer and that these funds pay down notes. 

Vice Mayor Crais stated that he would like to know Council’s thoughts on appropriating $5,000 from the Strategic Land Fund to an arts and culture initiative. Councilmember O’Keefe asked if reserve funds were being appropriated in the right place, especially when the village is facing such issues an annexation, the possible need to build roads, etc. Manager Hickman stated that there is not a good description of Strategic Land. Vice Mayor Crais added that committee’s definition could help defined the Strategic Land.

Vice Mayor Crais asked if $1,169,374 was the estimated carry over. Ms. Roberts stated yes. 

Vice Mayor Crais encouraged the Economic, Finance, and Personnel Committee to discuss and further explore the proposed $5,000 appropriation for Arts and Culture from the Strategic Land Fund. 

Councilmember Barsky moved to allocate $100,000 for the Bryn Du storm sewer drains at Bryn Du. Second by Vice Mayor Crais. Roll call: Barsky, Crais, Herman, Robertson, O’Keefe, Hartfield, Main (7-0)

Ordinance No. 26-03 is adopted. 

REVIEW OF MINUTES Regularly Scheduled Meeting of November 19, 2003 Councilmember Main moved to accept the minutes as amended; seconded by Vice Mayor Crais. Motion carried, 7- 0. 

Regularly Scheduled Meeting of December 3, 2003 Councilmember Main moved to accept the minutes as amended; seconded by Councilmember Hartfield. Motion carried, 7- 0. 

MAYOR’S COURT REPORT – November The Mayor’s Court Report for the month of November was presented for review.

Discussion: Vice Mayor Crais inquired on an incident at the high school on November 6, 03. Manager Hickman stated that he believed it occurred on Burg Street, but he would get further information on it and get back to him. 

Magistrate Appointment – Law Director Crites stated that John Berryhill is currently acting as Magistrate for the village until Mayor Robertson and Vice Mayor Crais have received the proper training to act as Magistrate. Mark Weaver was the previous Magistrate. Mayor Robertson stated that currently the Mayor or Vice Mayor hears the guilty pleas, while the Magistrate hears not guilty pleas once per month. She suggested keeping the current set-up and have a Magistrate come in, but wished for Council to express any thoughts or ideas they had. Council was in agreement to this. Mayor Robertson stated that she has confidence in Mr. Berryhill and would like to observe him conduct court in the near future. Manager Hickman stated that Dan Bellman was also contacted to see if he would be interested in being appointed Magistrate. He stated that he is not interested at this time, but may be in the future. Councilmember Main asked if the Magistrate cost would increase. Manager Hickman stated that it would raise from the fifty dollar range to the one-hundred dollar range, which was budgeted for. Mayor Robertson stated that she was not made aware of this increase until that moment. She asked if the amount was a flat fee or by the hour. Manager Hickman stated that it is a flat fee and they have previously paid up to two-hundred dollars for various Magistrates to come in. Law Director Crites added that neighboring communities currently pay in the three-hundred to five-hundred dollar range. Councilmember Main stated that he believes having a Magistrate come in is a good idea. He also said that he is not opposed to having the Mayor make this appointment. 

Vice Mayor Crais moved to accept the report; second by Councilmember O’Keefe. Motion carried, 7- 0 

 Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT – November The Manager’s Report for the month of November was presented for review. Discussion: Councilmember Barsky asked for clarification on the Financial Report of the Budget. She asked if the totals were computed monthly. Manager Hickman stated yes. Councilmember Barsky went on to say that she was having some difficulties understanding the financials and perhaps this needed to be further addressed in committees. Manager Hickman stated that some monies are encumbered funds but not yet appropriated to spend. He added that the Manager’s Report is actual funds. Manager Hickman stated that funds are shown as unencumbered until a Requisition is made to then encumber the funds. 

Councilmember Herman stated that the Income Tax Revenue Sheet was difficult to interpret and that he sees it to be very valuable to see how monies are being spent from this year compared to the previous year. Manager Hickman agreed the report can be difficult to interpret especially because monthly receipts can vary so much. Mayor Robertson asked if Councilmember Herman was suggesting that the appropriate committee look at the data and change the display. Council agreed that this should be addressed by the Economic, Finance, and Personnel Committee.

Councilmember Barsky asked if any longitudinal studies have been done. Manager Hickman stated that the Chief does an annual report with a great deal of data. He stated that he would provide a copy of this for each member of Council. Vice Mayor Crais stated that this information should go to the appropriate committee to review and study. 

Council moved to send a copy of the Chief’s annual report go to the Economic, Finance, and Personnel Committee. Second by Councilmember Barsky. 

 Councilmember Hartfield moved to accept the report; seconded by Vice Mayor Crais. Motion carried 7-0.

 Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS Mayor Robertson stated that there were no reports because the new committees have not yet met. 

OTHER COUNCIL MATTERS

Council Committee Room – Manager Hickman stated that he intends to set up a room next to his office on the second floor where committee Council members can work. He hopes to have a computer available as well. He stated that if people would need to enter after hours, they may need to use the police station entrance. Mayor Robertson added that an entrance would need to be available since the committee meetings are open to the public. 

Committee Meeting Minutes Template – Councilmember Herman stated that a template in each packet was a basic example that could be made available on a computer in the new council office for committee meeting minutes. 

Township use of Council Chambers – It was decided by Council to extend an invitation to the Township officials on the use of the Council Chambers for their meetings. Mayor Robertson stated that she would contact them in regards to this matter. The Township Trustees meet on the off Wednesday’s that Council meets. Council agreed that perhaps meeting in the Council Chamber would encourage more citizen participation. Councilmember Main asked if this would cause any problems for the staff and Manager Hickman stated that it should not as long as they are aware of the meeting dates and times.

MORPC Discussion - Mayor Robertson, Vice Mayor Crais, Manager Hickman, and the Village Planner Chris Strayer attended the MORPC discussion. Mayor Robertson stated that she encourages Council to review the information in their packets. She stated that MORPC is looking regionally at growth and planning. Their next meeting is planned for January 29 at Watkins Memorial High School. It was stated that letters were being sent to the Comprehensive Planning Group and other key individuals in Licking County. Vice Mayor Crais stated that follow-up phone calls will be made after the letter goes out. Councilmember Herman asked if review of this material should be done in the Planning Committee. Vice Mayor Crais moved to review the MORPC Report in the Planning Committee before the January 29 meeting. Second by Councilmember Herman. 

Committee Assignments – Mayor Robertson stated what committees each Councilmember chose to serve on. She also suggested that the committees come up with abbreviations or acronyms. Mayor Robertson stated that the committee meetings are public and should be posted with the days and times that they meet. She also stated that the public should be encouraged to come. Mayor Robertson went on to say that each committee should turn in meeting minutes and reports and it would be most beneficial if this is done so the report can be included in Council’s packets before each Council meeting. 

Streets, Sidewalks, Safety, Utilities and Lights Committee - (Vice Mayor Crais, Councilmembers Main and Hartfield)

Economic, Finance and Personnel Committee – (Councilmembers Herman, Hartfield, and O’Keefe)

Planning and Zoning Committee – (Vice Mayor Crais, Councilmember Barsky, Mayor Robertson)

Union Cemetery – Councilmember Main Planning Commission – Councilmember O’Keefe

LCATS – Vice Mayor Crais attended this meeting which discussed River Road and ODOT issues. He stated that ODOT stated they will not do anything in terms of an overpass and what is done will be kept. He went on to say that ODOT was sensitive to the need to allow emergency vehicles in. Vice Mayor Crais added that future closure of Cherry Valley Road was also discussed. Vice Mayor Crais stated that township residents on that side of Route 16 are feeling increasingly disclosed to Granville. Councilmembers discussed some options that were previously looked at and asked if these should perhaps be revisited by committees. Manager Hickman stated that it is in the budget to join LCATS next year. 

JEDD – Mayor Robertson stated that she had a conversation with Township Trustee Wes Sargent in regards to Route 16/Columbus Road. She suggested having the Planning Commission meet with Mr. Sargent to see what can be done. Councilmember Main asked if this might fit under Economic Development Committee. Mayor Robertson stated yes it could and asked if Councilmember Main would prefer to see it go there. It was decided that the issue could be referred from the Planning Commission to the Economic Development Committee if need be. Councilmember Main also stated that he knew Tom Mitchell expressed interest on being drawn into any discussion on this matter. 

December 9 Meeting – Councilmember Hartfield updated Council on a meeting she attended with Lynn Straker, the Granville School Board, and a number of other community leaders on the development pressures, annexation, and economic development issues in the community and how they relate to the school district. She stated that the group would like to continue meeting and perhaps become part of a JEDD or Economic Development Committee in the future. Councilmember Hartfield stated that the meeting lasted one hour and was basically a brain-storming session. Councilmember Hartfield believed that the group was going to write a letter to Council. Manager Hickman stated that he was aware that they are working on this and expects it in the near future. 

Annexation Discussion – Mayor Robertson wished to refer this to the Economic, Finance, and Personnel Committee. Councilmember Herman stated that he would need more background information, but would be willing to meet with property owners and see what their needs are.

Mayor Robertson stated that she was made aware of the need for a street light at 2568 Newark-Granville Road (Bruner Residence.) It was decided that this should be addressed by the Streets, Sidewalks, Safety, Utilities and Lights Committee. 

Mayor Robertson asked Council if they wished to further discuss Trudy Knox’s comments on the Pledge of Allegiance. Councilmembers wished to think about this and discuss at a later time. 

Councilmember Barsky stated that it was brought to her attention by Trudy Knox that funds are available in the budget for Councilmembers to receive the Granville Sentinel. Manager Hickman stated that he would email all Councilmembers to see if they wish for this to be funded. He went on to say that each member of Council has a $100 budget. 

Mayor Robertson stated that the February 4, 2004 meeting would be held at the village offices, since it is expected to have no more than twenty people in attendance. She stated that an area church could be contacted to see if the meeting could be moved there if need be. Councilmember Hartfield stated that it was her understanding that the meeting was to be like an open forum. She added that if only twenty people are expected, why hold the meeting. It was stated that due to weather and such it is not possible to anticipate exactly how many people might attend. Councilmember Herman suggested having light refreshments available, and other Councilmembers were in agreement to this. Mayor Robertson and Vice Mayor Crais stated that they will plan the February 4 meeting. 

Councilmember Barsky stated that it would be very helpful to her to have the dates of all meetings in as far in advance as possible. All Councilmembers wish to have the dates and times of meetings made available to them by email. Councilmember Barsky also stated that she may not be able to attend the January 21 Council Meeting. 

Manager Hickman asked Council to review the information from Denison University in their packet on their request to work with Council on a study of Burg Street. Councilmember Barsky stated she felt that this was a good idea especially if it targeted their needs and was overseen by Manager Hickman. Councilmember O’Keefe stated that many people walk on this road and the need for sidewalks is there. She would welcome any study done on Burg Street. Mayor Robertson added that the Environmental Studies program at Denison does an excellent job. Council agreed to have Denison University conduct this study. 

Manager Hickman asked Council for their collective wisdom on a request he received to use the Bryn Du Property for a wedding. Manager Hickman stated that the staff would be willing to work with the local family. He stated that they proposed three options. One being to place a tent on the front lawn, the second option would be to put it on the side lawn, and the third option being the use of the tennis facility and patio. He stated that the family would be willing to make an endowment to the Granville Garden Club for sprucing up the area by the patio. Council stated that many issues such as the use of alcohol, liability, fees, etc. needed to be addressed. Mayor Robertson stated that there is also a noise Ordinance that they would need to be made aware of that starts at 10:00p.m. 

ADJOURNMENT At 10:07 pm, Councilmember Barsky moved to adjourn the meeting. Second by Councilmember Herman. Motion carried, 7-0. Meeting adjourned.

Council Minutes 12/3/03

 VILLAGE OF GRANVILLE COUNCIL MINUTES December 3, 2003 

CALL TO ORDER (by Senior Councilmember Robertson at 7:30pm) 

OATH OF OFFICE Law Director Crites administered the oath of office to incumbent Clifton Crais, and to new members Constance Barsky, Lon Herman and Jackie O’Keefe. 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Council members Barsky, Crais, Hartfield, Herman, Main, O’Keefe, Robertson; Manager Hickman, Law Director Crites. 

APPOINTMENT OF CLERK AND DEPUTY CLERK Law Director Crites administered the oath of office to Clerk of Council Beverly Adzic and Deputy Clerk of Council Melanie Schott. 

ELECTION OF MAYOR Councilmember O’Keefe nominated Lyn Robertson for the position of Mayor. Second by Councilmember Crais. 

Councilmember Robertson accepted the nomination. By ballot, Council voted unanimously to appoint Councilmember Robertson to the position of Granville Village Mayor. 

Law Director Crites administered the oath of office to Mayor Lyn Robertson. 

ELECTION OF VICE-MAYOR Councilmember Herman nominated Clifton Crais for the position of Vice-Mayor. Second by Councilmember O’Keefe.

Councilmember Crais accepted the nomination. By ballot, Council voted unanimously to appoint Councilmember Crais to the position of Granville Village Vice-Mayor.

Law Director Crites administered the oath of office to Vice Mayor Crais. 

APPROVAL OF AGENDA (7:40pm) Vice Mayor Crais moved to amend the agenda as follows: reposition Resolution No. 03- 51 for consideration prior to Citizens Comments; and to add the topic of the Comprehensive Plan memo to Other Council Matters. Seconded by Councilmember Barsky. Motion carried.

NEW BUSINESS Resolution No. 03-51, A Resolution Of Appreciation To Dan Bellman For Service On The Village Council To The People Of The Village Of Granville was introduced by Vice Mayor Crais. Second by Councilmember Barsky.

 Discussion: Mayor Robertson read Resolution No. 03-51 in its entirety to show appreciation of Dan’s commitment and dedication while serving on Village Council. Mayor Robertson requested that the Resolution be framed and presented to Mr. Bellman.

 Mr. Bellman thanked Council for the Resolution and expressed his pleasure to work with the Village, the community, and fellow Council members.

 Motion carried (7-0). Resolution No. 03-51 is adopted.

 CITIZENS’ COMMENTS (7:45pm) All topics Luann Duffus, 113 Merwyn Circle, and president of Bryn Du Homeowners Association spoke in support of the Village accepting the donation of land that had been offered to the Village from Bob Kent and the Granville Golf Course Company. She reported that the Homeowners Association has discussed this on numerous occasions and is in support of the donation. 

Mayor Robertson closed Citizens Comments at 7:47pm. 

PUBLIC HEARING Staff Budget Presentation - Village Manager Joe Hickman introduced Village Planner Chris Strayer, Income Tax Commissioner Carie Miller, Service Director Terry Hopkins, and Finance Director Molly Roberts.

 A1-1-A Police Department – New cruiser/$23,000. The Village operates with four cruisers, one of which is used as a back-up vehicle upon exceeding 70,000 miles.

 A1-1-C Street Lighting – It is anticipated that this will be the final year of the replacement project.

 A1-6-A Street Construction Fern Hill/Carriage Hill – Although bid last year, this project was put on hold pending review of a water line extension into the neighborhood. Though water will not be extended at this time, the water line will be extended to the base of the hill at the time of road improvements in order to alleviate the need for cutting concrete at a later date should the water line extension be requested. East Maple/South Prospect Street – Road improvements and curb replacements are needed. Benefits are: additional parking spaces along the south side of E. Maple, improvements to an existing retaining wall along the north side of the street, and a section of brick sidewalk will be re-done with the Village sharing costs with neighbors. Additionally, two older Maple trees will be protected, while smaller trees will be removed and re- planted at another location. With the help of a local electrician, area residents have expressed interest in burying cable and power lines and will work with the Village and AEP in the feasibility of such a project. West Elm Street – Improvements from Main Street west to Plum Street. Curbs and sidewalks will be included in these improvements. It was noted that all curbs installed in the Village are straight-faced curbs with an approximate1-inch radius. 

 Shepardson Court South – Improvements from W. Maple north to W. Broadway. Sidewalks will be installed to the west side of the street and adjusted to conform with a stone retaining wall that borders the front of a property on the west side. Utility Light Consolidation – The Village will work with AEP in an attempt to consolidate areas where there are more than one pole accommodating numerous utility lines. 

 A1-6-D Storm Sewers – Improvements are necessary to an open ditch that runs from W. Broadway (Wildwood area) south to the bike path. This is the first of three large scale efforts to improve drainage in the area.

 A1-6-G Sidewalks – $40,000 is budgeted for the extension of the bike path along Newark Granville Road from near the Cherry Valley Road/Erinwood intersection east to the area across from the Welsh Hill School.

 A1-3-F Community Services (Park Maintenance) - The Village contracts mowing of 114 + acres of the 195+ acres currently owned by the Village. The idea is to increase equipment and other resources during 2004 with the intent of conducting this type of maintenance in house in the future.

 A1-7-E Lands & Buildings – Miscellaneous improvements for 2004 include: new flag poles, re-paving Municipal parking lot area, and new street signs (as part of the downtown beautification project). Additionally, the Manager has asked that $150,000 from Estate Funds be allotted to the Bryn Du Mansion Fund for possible improvements to the Tennis Facility in order to promote public use of a “multi-purpose” facility. This suggestion will be revisited once the Bryn Du Committee makes its final recommendation to Council in January 2004.

 Intersection Monument – This project is in the third year for installation of brass monument benchmarks. Monuments have already been placed in a number of intersections including Broadway. Monuments will be placed at the intersections including Elm Street during this “final” phase of the monument marker project. A map of the completed and proposed monuments was discussed.

 A1-7-F Boards & Commissions – Ohio Department of Development has grant monies based on a 1 to 1 match by the Village. The purpose of the funding is to implement an Economic Development Analysis of downtown Granville. The idea is to focus on implementation of a plan. Although there have been previous studies, i.e. OSU and the Chamber, there still is uncertainty as to the direction in which current merchants should direct their focus in order to attract customers. Village Planner Chris Strayer assured Council that prior to implementing a plan, a proposal would be presented to Council. The Manager agreed to wait for further input from Council and or Committees and from the Planner.

 Aerial Photography/GIS updates – Aerial photos of Granville have not been taken since 1997. The County only updates their aerial plans every 10-12 years. In order to have an effective GIS system, aerials will need updated. It was suggested that the Village Planner might then be able to utilize the GIS and monument system in an attempt to provide more accurate property surveys in the Village, specifically the downtown area. The Law Director will need to review the Village’s liability and ability to perform this type of service.

 LCATS Membership – A membership to this Committee will allow Granville to become a voting member of the Review Board. E-1 Water Fund – 2” line upgrade to a 6” line ending at the new hydrant on Sunset.

 E-2 Sewer Fund – Install a generator at Cedar Street and Bryn Du for back-up services during power outages. “Moon” Sherill Mullins – 261 Glyn Tawel Drive, also a member of the Bryn Du Association, supported the installation of the generator for the lift station to service Bryn Du.

 2004 Municipal Budget – No one appeared to speak for or against the proposed 2004 Municipal Budget. 

 Mayor Robertson closed the public hearing at 9:05pm. 

NEW BUSINESS (9:05pm) Resolution No. 03-52, A Resolution Of Appreciation To Matt McGowan For Service On The Village Council To The People Of The Village Of Granville was introduced by Councilmember Hartfield. Second by Councilmember Crais. 

 Discussion: Councilmember Hartfield read Resolution No. 03-52 in its entirety in appreciation of the commitment and dedication Mr. McGowan put forth for the Village of Granville while serving on Village Council. Mayor Robertson requested that the Resolution be framed and presented to Mr. McGowan.

 Motion carried (7-0). Resolution No. 03-52 is adopted. Resolution No. 03-53, A Resolution Of Appreciation To Candi Moore For Service On The Village Council To The People Of The Village Of Granville was introduced by Councilmember Main. Second unanimous. 

 Discussion: Councilmember Main read Resolution No. 03-53 in its entirety in appreciation of the commitment and dedication Ms. Moore put forth for the Village of Granville while serving on Village Council. Mayor Robertson requested that the Resolution be framed and presented to Ms. Moore.

 Motion carried (7-0). Resolution No. 03-53 is adopted.

 Resolution No. 03-54, A Resolution To Adopt The Village Of Granville Rules Of The Village Council.

 Discussion: Councilmember Barsky asked if Council would consider beginning their meetings at 7pm instead of 7:30pm. It was decided that the 6:30-7:30pm time frame is usually used for Committee meetings; however Council may consider making a change in the future. In review of the current Rules of Council: There was discussion regarding the use of directives to Village staff and the appropriateness of such directives from Council. It was clarified that copies of Ordinances and Resolutions under consideration by Council are available for inspection at either the Village Office or the Library. Language will be added to the Rules for clarification. Mayor Robertson proposed that further discussion of this Resolution take place after consideration of Resolution No. 03-55. Mayor Robertson also suggested that the portion of the meeting currently reserved for the Pledge of Allegiance be used also as a time to read from the American archives, for example, a portion of The Declaration of Independence, or any other type of patriotic literature.

 Resolution No. 03-55, A Resolution Reorganizing The Committee Organization Of Granville Village Council was introduced by Vice Mayor Crais. Second by Councilmember Barsky. 

Discussion: Vice Mayor Crais suggested reorganizing some of the Committees in order to involve citizens as much as possible in the work of government. He would like to see the Committees be more pro-active. Mayor Robertson suggests that consolidating the Committees would make things more efficient by preventing Committees from working with overlapping issues. Committee representatives would be responsible for submitting legislation and supporting documentation to Council in order for Council to move more efficiently instead of spending meeting time reviewing issues. Following a lengthy discussion, Vice Mayor Crais moved to Table Resolution No. 03-55. Second by Councilmember Main. Motion carried (7-0). 

 Resolution No. 03-56, A Resolution Dedicating A Future Meeting Of Granville Village Council To Establish A Working Agenda For The 2004-05 Fiscal Year was introduced by Vice Mayor Crais. Second by Councilmember Hartfield.

 Discussion: It was decided that the February 4, 2004 meeting will be set aside to address the purpose of this Resolution.

 Motion carried (7-0). Resolution No. 03-56 is adopted. 

 Ordinance No. 24-03, An Ordinance To Amend Sections 171.01, 171.02, 171.03, 171.04, 171.05, 171.06, 171.08, 171.09, 171.10, 171.11, 171.12, 171.16, 171.17, Of Chapter 171 of the Codified Ordinances Of Granville, Ohio, Establishing Income Tax Regulations, To Repeal Existing Sections 171.01, 171.02, 171.03, 171.04, 171.05, 171.06, 171.08, 171.09, 171.10, 171.11, 171.12, 171.16, 171.17 And To Add Section 171.23 To Chapter 171 Of The Codified Ordinances Of Granville, Ohio And Declaring An Emergency was introduced by Councilmember Hartfield. Second by Vice Mayor Crais. 

 Discussion: Law Director Crites advised that House Bill 95, as passed by the General Assembly, amended the income tax law. Under the constitution, every municipality has the authority to exercise the powers of local self government; however the local government is not allowed to enact laws that are in conflict with general state laws. The Supreme Court has ruled, and the General Assembly has pre-empted this area and said that income tax regulation is a general State law. That means that if we choose to have an Income Tax Ordinance, it has to be consistent with the State statute. In order for the Village to be consistent with our Ordinances with general State law, these changes are to be effective January 1, 2004, thereby requiring this Ordinance be passed as an emergency this evening. Income Tax Commissioner Carie Miller added that Ohio has over 500 cities and Villages that has an income tax. The Ohio Society of EPA’s, Chamber, and Area Tax Administrators have been attempting tax uniformity for some time. HB 95 is an attempt to bring some of these laws into uniformity. Ms. Miller advised that she has made several changes to this Ordinance that are not a result of HB 95, but are based on uniformity of the majority of Ohio cities. The following friendly amendments were accepted, which did not result from HB 95: Delete Section V as it relates to eliminating the allowance of operating loss carry forward (thus causing the remaining consecutive Section numbers to be changed). Council did not wish to eliminate the operating loss carryback or carryforward option. Also, in current Section XIII, 171.23 (m) change “minister of the gospel” to “member of the clergy” and add “/or her” to his and him.

Councilmember Hartfield moved to adopt the Emergency Clause of Ordinance No. 24-03. Second by Vice Mayor Crais.

 Roll Call Vote on Emergency Clause: Herman, Main, O’Keefe, Barsky, Hartfield, Crais, Robertson. (7-0)

 Roll Call Vote: Main, O’Keefe, Barsky, Hartfield, Herman, Crais, Robertson. (7-0)

 Ordinance No. 24-03 is adopted. Ordinance No. 25-03, An Ordinance Providing For The Issuance Of $1,429,250 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring Real Property And Buildings For Village Purposes, And Declaring An Emergency was introduced by Councilmember Hartfield. Second by Vice Mayor Crais.

 Discussion: Finance Director Molly Roberts advised that this is the annual renewal for the Bryn Du note. She advised that a note is a one year issue, while a bond is a longer term note. The Village cannot secure a bond until there is a specific purpose for the use of the Bryn Du property. A one year note offers an opportunity to take advantage of short term bond rates.

 Roll Call Vote on Emergency: O’Keefe, Hartfield, Herman, Main, Crais, Robertson, Barsky. (7-0)

 Roll Call Vote: Barsky, Hartfield, Herman, Main, O’Keefe, Crais, Robertson, (7-0)

Ordinance No. 25-03 is adopted. 

 Ordinance No. 26-03, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2004 was introduced by Councilmember Hartfield.

Mayor Robertson set the public hearing for Ordinance No. 26-03 for December 17, 2003. 

 Resolution No. 03-54, A Resolution To Adopt The Village Of Granville Rules Of The Village Council was introduced by Vice Mayor Crais. Second by Councilmember Main.

 Discussion: It was decided that it would be appropriate to adopt the current Rules of Council and make amendments after the meeting of February 4th wherein Committee structure will be decided. Motion carried (7-0). Resolution No. 03-54 is adopted. 

OLD BUSINESS Councilmember Crais made a motion to remove Ordinance No. 16-03, An Ordinance To Accept Donation Of 40+/- Acres Of Land In The Bryn Du Subdivision from the table. Second by Councilmember Hartfield.

 Discussion: All concerns of the homeowners have been satisfied. .

Roll Call Vote: Main, O’Keefe, Crais, Robertson, Barsky, Hartfield, Herman. (7-0)

Ordinance No. 16-03 is adopted. 

REVIEW OF MINUTES Regularly Scheduled Meeting of November 19, 2003. Councilmember Hartfield moved to delay the review of the minutes until the next meeting to give the opportunity for previous Councilmember’s McGowan and Moore to review and make amendments. Seconded by Councilmember Crais. Motion carried, 7-0. 

COMMITTEE REPORTS No reports at this time. Mayor Robertson asked Council members to let her know which Committees they may be interested in serving. 

OTHER COUNCIL MATTERS Comprehensive Plan Vice Mayor Crais drafted a memo to the Planning Commission with instructions of Council’s expectations for their review of the Comprehensive Plan. 

ADJOURNMENT At 10:50pm, Councilmember Crais moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 7-0. Meeting adjourned.

Council Minutes 11/19/03

 VILLAGE OF GRANVILLE COUNCIL MINUTES November 19, 2003 

CALL TO ORDER (by Mayor McGowan at 7:34pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Crais, Hartfield, Bellman, Robertson, Main, Vice Mayor Moore, and Mayor McGowan; and Manager Hickman. Law Director Crites was unable to attend due to illness. 

APPROVAL OF AGENDA (7:35pm) Councilmember Bellman moved to amend the agenda to including discussion of the Newark-Granville Road bike path during “Other Matters”, seconded by Councilmember Crais. Motion carried (7-0). 

CITIZENS’ COMMENTS (7:35pm) All topics – Trudy Knox, 123 E. Elm St., Apt D – observed that during the last three years that Granville Village Councilmembers have always done a wonderful job, although not always appreciated by everyone, which is puzzling to her. She asked that Council set aside $161.00 in the 2004 Budget to pay for Council member’s subscription to the Granville Sentinel. She feels this would be a way for Council to keep in touch with the residents of Granville, it is equal with no favorites among Council members. 

 Manager Hickman will include this in the 2004 Budget. 

Mayor McGowan closed citizens’ comments at 7:36pm. 

PUBLIC HEARING Ordinance No. 22-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses.

 No one appeared to speak for or against Ordinance No. 22-03. ******* Ordinance No. 23-03, An Ordinance To Establish The Granville Village Manager’s Salary For 2004.

 No one appeared to speak for or against Ordinance No. 23-03. ******* Mayor McGowan closed the Public Hearing at 7:37pm 

NEW BUSINESS (7:37pm) 2004 Budget – Council received a copy of the proposed 2004 Granville Village Budget on Monday, November 17, 2003. Receipt acknowledged. ******* Resolution No. 03-48, A Resolution To Establish The Time And Place Of A Public Hearing For The 2004 Municipal Budget As Proposed By The Village Manager was introduced by Councilmember Crais. Second by Councilmember Robertson. Motion carried. Resolution No. 03-48 is adopted. The public hearing for the 2004 Budget is scheduled for December 3, 2003. ******* Resolution No. 03-49, A Resolution In The Matter Of Committing Funds For Continuation Of Professional Services For OEPA NPDES Phase II Permit was introduced by Councilmember Crais. Second by Councilmember Main. 

 Discussion: Manager Hickman noted that this was a cooperative effort with the County to coordinate all entities in order to keep in compliance with Ohio EPA regulations.

 Motion Carried. Resolution No. 03-49 is adopted. ******* Councilmember Moore recused herself from discussion of Resolution No. 03-50

 Resolution No. 03-50 A Resolution To Award The Proposals For Deposit Of Public Funds was introduced by Councilmember Crais. Second by Councilmember Robertson. 

 Discussion: Manager Hickman noted that proposals were received from the local banks. This year’s preference is again Park National mostly due to their cooperation in accepting water bill payments and lower minimum balance.

 Motion carried. Resolution No. 03-50 is adopted. ******* Appeal of Planning Commission Sign Application No. 03-144. (Drew McFarland) Mayor McGowan scheduled the Appeal Hearing for Sign Application No. 03-144 for December 17, 2003. OLD BUSINESS Ordinance No. 22-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses was reintroduced by Councilmember Bellman. Second by Councilmember Crais.

 Roll Call Vote: Hartfield, Bellman, Moore, Main, Robertson, McGowan, Crais. (7-0). Motion carried. Ordinance No. 22-03 is adopted. ******* Ordinance No. 23-03, An Ordinance To Establish The Granville Village Manager’s Salary For 2004. Discussion: Council voted to suspend the rules and will re-introduce Ordinance No. 23-03 after the Executive Session. 

REVIEW OF MINUTES Regularly Scheduled Meeting of November 5, 2003 Councilmember Crais moved to accept the minutes as amended; seconded by Robertson. Motion carried, 7-0. 

MAYOR’S COURT REPORT – October The Mayor’s Court Report for the month of October was presented for review. Councilmember Crais moved to accept the report; second by Vice Mayor Moore. Motion carried, 7-0. 

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT – October The Manager’s Report for the month of October was presented for review. Discussion: Manager Hickman advised that the electrical problem with the truck scales will be fixed shortly. He also noted that various traffic counts will be done around the Village. Vice Mayor Moore inquired as to additional information regarding the recent home burglaries. Manager Hickman said there had not been any updated information received. Councillmember Robertson noticed a tremendous increase in Administrative Activities within the Police Department Report. Manager Hickman noted that this statistic now includes the Sergeants and Chief’s activity. Mr. Hickman will be requesting that their activity be also separated from the officer’s activity. Councilmember Crais brought up the South Main Street crosswalk. Manager Hickman noted that both pedestrian and vehicle traffic has been confused as to the proper use of the crosswalk. The Streets & Sidewalks Committee will review its use and the proper way to make the crosswalk effective. Councilmember Bellman observed that the recessed lights accumulate debris.

 Councilmember Crais moved to accept the report; seconded by Councilmember Robertson. Motion carried 7-0.

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS Bryn Du Committee II (Robertson, Crais, Moore) Councilmember Robertson noted that the Committee presented its report to the community a week ago Sunday. She noted that they heard comments and may make some revisions. The Committee plans to come to Council in January to present their final report. She also noted that a gentleman by the name of JoJo Marengo approached the Committee and offered a tremendous amount of financial support. It was recommended that Mr. Marengo make proposal to the formal commission, once it is in place sometime in February.

Economic Development Committee (Crais, Moore, Robertson) Vice Mayor Moore reported that this Committee will meet Friday morning at 8am. A representative from MORPC will attend to discuss Regional Economic Development, as opposed to each political subdivision forming their own Economic Development. If time permits, the Committee will discuss the City Card proposal.

Finance Liaison (Moore) Vice Mayor Moore noted that requests for bids for the Bryn Du note re-funding have gone out and will be before Council in December.

Granville Foundation (Main) No Report.

JEDD (Bellman, Crais) No Report.

Newark/Granville Committee (Bellman, Main) No Report.

Personnel (Hartfield, McGowan, Robertson) No Report.

Planning Commission (McGowan) Councilmember Hartfield noted the Planning Commissions comments regarding their responsibility to the review of the Comprehensive Plan.

Councilmember Crais made a motion that Village Council provide a memo to the Planning Commission which would provide guidelines for their review of the Comprehensive Plan. Council will draft this memo during the meeting of December 17th .

Recreation Commission (McGowan) No Report.

Senior Citizen Committee (Moore, Robertson) No Report.

Street Light Committee (McGowan) No Report. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No Report.

Tree & Landscape Committee (Moore) Vice Mayor Moore noted that the Committee met last night and realized that because a lot of plantings have been done this year they will be able to cut back on their Budget for 2004. She also noted that the Committee is working on re-certification of the Tree City USA designation.

Union Cemetery Board (Main) Councilmember Main reported that the Board met last night. As a result, Mr. Main has some issues that he will be discussing with the Village Manager. 

OTHER COUNCIL MATTERS Rules of Council - Manager Hickman noted that a Resolution to adopt the Rules of Council will be before Council on December 3rd.

 Newark Granville Bike Path - Councilmember Bellman noted that several years ago the bike path had been extended down Newark-Granville Road to the eastern edge of the Erinwood Development. In order to continue that extension to Fern Hill Mr. Bellman requested the new Council either obtain the required easements, or take the property by eminent domain to accomplish this task. He feels it is an immediate and urgent public service to encourage pedestrian friendly and safe passageways for our children. Manager Hickman noted that he has proposed $40,000 in the 2004 Budget for the pathway.

 Vice Mayor Moore reminded Council of the Licking Land Trust “pot luck” meeting in the basement of the Pilgrimage Church tomorrow evening. 

EXECUTIVE SESSION Vice Mayor Moore moved to enter into Executive Session pursuant to ORC 121.22(G)(1) – To consider the employment and compensation of a public employee. Second by Councilmember Crais.

 Roll call vote: Moore, Main, Robertson, McGowan, Crais, Hartfield, Bellman. Motion carried.

Time in: 8:10pm

 Councilmember Robertson moved to return to regular session. Second by Councilmember Main.

 Roll call vote: Main, Robertson, McGowan, Crais, Hartfield, Bellman, Moore. Motion carried. 

Time out: 8:45pm *******

 Council returned to regular session to re- introduce Ordinance No. 23-02, An Ordinance To Establish The Granville Village Manager’s Salary For 2004. Vice Mayor Moore reintroduced the Ordinance, second by Councilmember Crais.

 Roll call vote: Main, Robertson, McGowan, Crais, Hartfield, Bellman, Moore. (7-0) Motion carried. Ordinance No. 23-02 is adopted. 

Councilmember Crais made a motion to grant a $5,000 bonus to Village Manager Joe Hickman for meeting job performance goals for 2003. Second by Councilmember Hartfield.

 Roll call vote: McGowan, Crais, Hartfield, Bellman, Moore, Main, Robertson. (7-0) Motion carried. 

ADJOURNMENT At 8:48pm, Vice Mayor Moore moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 7-0. Meeting adjourned. 

Council Minutes 11/5/03

VILLAGE OF GRANVILLE COUNCIL MINUTES November 5, 2003 

CALL TO ORDER (by Mayor McGowan at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Crais, Bellman, Main, Robertson, Vice Mayor Moore, and Mayor McGowan; Manager Hickman, Law Director Crites. 

APPROVAL OF AGENDA (7:30pm) Councilmember Crais moved to approve the agenda as presented, seconded by Councilmember Hartfield. Motion carried. 

CITIZENS’ COMMENTS (7:31 pm) All topics Randy Kerr, 107 Balleymore Court, thanked Manager Hickman and Village Council for considering the installation of street lights in the Glen at Erinwood. He feels the “Granville” light fixture would be appropriate, but requested a 70 wattage light instead of 100 watts, as is normally used. He also requested that Council consider a 60/40 participation split instead of the 50/50 being considered.

 Jay Barker, 267 Longford Drive, spoke on behalf of the Glen at Erinwood Owners Association of which he serves as Treasurer and Trustee. Having led numerous community projects in Licking County he complimented Manager Hickman and the Village Office staff for their cooperation. This has been one of the most pleasant experiences he has been involved in and said it is a compliment to all parties working toward a positive resolution. The homeowners are excited about this opportunity and are looking forward to Councils decision.

 ODOT/LCATS/Licking County Planning Commission - Brian Bosch, Roger Davis, Jerry Brehms.

 Roger Davis, LCATS - thanked Manager Hickman for the invitation to address Council. He discussed the Licking County Area Transportation Study, which is the metropolitan planning organization for the Newark urbanized area. Due to the most recent 2000 Census statistics, the urbanized area now includes the Village of Granville, among others. LCATS is extending an invitation to the Village to join the LCATS Study Committee. He explained that although dues are required to be a voting member of the Committee there are no mandates and the Village does not have to participate. Mr. Davis also updated Council regarding the River Road Traffic Engineering Study that is in process within the Township. One year ago the Ohio Department of Transportation, District 5, approached LCATS about doing a Traffic Engineering Feasibility Study to review the River Road area with regard to the ODOT closure. LCATS has entered into a contract with Wilber Smith Associates and a study is underway. Mr. Davis feels that 90% of the first phase of the study is complete, which involves the consulting firm providing an acceptable purpose and needs statement for the actual study. The anticipated completion date of the study is May 2004. The goal/objective is to consider alternatives (ie. Re-open access, provide better access) to the closure that might possibly be considered by ODOT for future funding. Mr. Davis explained that the transportation funding that LCATS receives as an agency is Federal dollars that are passed through ODOT and allocated from ODOT based on the urbanized area population. The project funds received from ODOT are available for highway type improvements (SR 16, SR 661, and N-G Road). By being a member of LCATS, the Village of Granville would have a vote before the Committee for the allocation of these Federal funds. The Committee currently consists of one vote each from; City of Newark (Mayor or representative), Newark Transit Operations, City of Heath (Mayor or representative), ODOT- District 5, County Engineer, and one vote of the County Commissioner’s office. Although weighted voting was discussed when invitations were extended to surrounding Villages, it was decided that each entity would represent one vote. Vice Mayor Moore requested information on a past study done by LCATS regarding a north connector from SR 661. Mr. Davis noted that Jobes Henderson, the consultant for the study, would be the best source of such information and Council agreed to invite Jobes Henderson to Council to give a presentation of the results of the study. Brian Bosch, ODOT – District 5 Traffic Engineer, also thanked Manager Hickman for this evening’s invitation. Mr. Bosch addressed the traffic signal at CVR noting that traffic studies have been conducted by ODOT and the timing of the light has been adjusted to accommodate traffic volume in the area. Additionally, ODOT has offered to provide Granville with maintenance/technical support of the traffic signal at CVR. Mr. Bosch clarified that ODOT was certainly not interested in “taking over” the signal. The Village would still “own” the signal and ODOT would simply provide technical expertise and troubleshooting of the “metal box”, which operates the signal. He clarified that timing sequences would remain the full responsibility of the Village. Manager Hick man noted that ODOT has worked successfully with the Village in a “gentlemen’s agreement” manner in the past and is comfortable continuing in this manner. Councilmember Bellman questioned whether ODOT was considering an interchange at the Cherry Valley Road intersection with the expansion of the SR 161 corridor. Mr. Bosch noted that currently all efforts are being focused on the SR 161/SR 37 corridor and upgrading that area to a four-lane facility. He did admit that an interchange at the CVR area was part of the ultimate macro corridor to create limited access to I-77. Funding, the progress of SR161 project phases, traffic volumes and congestion elements are all deciding factors of when an interchange would be worked into the plan at SR16/CVR. An interchange project has not been placed on the 10-year horizon for funding projects at this time. Mr. Bosch noted that the location of an interchange will be decided at the time of planning. It was requested that ODOT continue regular communication with Council for an update of their progress. Mr. Bosch noted that everyone is welcome to visit the ODOT office anytime to review progress reports and plans. PUBLIC HEARING Ordinance No. 16-03, An Ordinance To Accept Donation Of 40+/- Acres Of Land In The Bryn Du Subdivision.

 Mark Parris, 251 Bryn Du Drive, and a member of Bryn Du Homeowner’s Association and also on the Board of Trustees, noted that there has not been an organizational meeting regarding this donation so he was speaking on behalf of himself this evening. He feels the transfer is long overdue. However, it appears that the Homeowner’s Association has been included in the maintenance schedule for the donated property without having had any input. He mentioned that although the Golf Course Association currently maintains a lot of the land in question, the Homeowner’s Association also maintains certain areas, mainly the circles in the cul-de-sacs, the circles in the Colony, and the property that is owned by the Historical Society at Alligator Mound. Mr. Parris does not feel that the Homeowner’s Association owns some of the land that is being depicted as such. It was noted that the Bryn Du “Protective Covenants” will be reviewed to clarify requirements addressed in the Warranty Deed. Lu Ann Duffus, also a member of Bryn Du Homeowners Association, clarified that in the past, although not recently, there have been numerous discussions during meetings between Mr. Kent and the homeowners. She noted that the homeowner’s covenants are quite detailed. In addition, there are current homeowners that prefer to mow some of the area adjacent to their property, although this should not be part of the plan or expected as long term maintenance. Council agreed that the areas being donated need to be better defined and the Ordinance will be tabled awaiting clarification.

Mayor McGowan closed the public hearing at 8:30pm. 

NEW BUSINESS (8:30pm) Resolution No. 03-44, A Resolution To Authorize The Village Manager To Advertise For Bids For The Purchase Of Water Treatment Chemicals was introduced by Councilmember Crais. Second by Councilmember Bellman.

 Motion carried (7-0). Resolution No. 03-44 is adopted.

 Resolution No. 03-45, A Resolution To Authorize The Village Manager To Enter Into An Agreement With The Glen At Erinwood Owners Association For The Purchase And Installation Of Street Lights was introduced by Councilmember Crais. Second by Councilmember Hartfield. .

Discussion: Manager Hickman advised that the plan was for 19-21 street lights (“Granville” fixtures) to be installed in the Glen at Erinwood. He recommended installing 70 watt bulbs (as suggested by several Erinwood residents, including Clifford Lipsey, Holophane Lighting Manager) instead of the 100 watt. Manager Hickman favors participating 50/50 with the 79 property owners, using 2003 Street Light Funds that have not been used for the purpose intended. The Village will maintain the lights, which will include approximately $250 a year for the electricity.

 Motion carried (7-0). Resolution No. 03-45 is adopted.

 Resolution No. 03-46, A Resolution To Establish The Maximum Annual Compensation Adjustment For Fiscal Year 2004 was introduced by Councilmember Hartfield. Second by Councilmember Bellman.

Discussion: Councilmember Hartfield explained that it was the Personnel Committee’s recommendation of a CPI adjustment of 2%, with a merit increase maximum of 2% at the Manager’s discretion. Motion carried (7-0). Resolution No. 03-46 is adopted.

 Resolution No. 03-47, A Resolution To Authorize The Implementation Of A Pre-Tax Cafeteria Plan For Health Insurance Premium Deductions Pursuant To 26 USC § 125 was introduced by Councilmember Crais. Second by Councilmember Main.

Discussion: This will allow the Village to deduct employee’s medical insurance expenses pretax, which will also similarly save the Village when paying its portion of the expense. Vice Mayor Moore asked that the Finance Director also look into Healthcare Spending Accounts. 

 Motion carried (7-0). Resolution No. 03-47 is adopted.

 Ordinance No. 22-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses was introduced by Councilmember Bellman. Second by Councilmember Main.

Mayor McGowan set a public hearing for Ordinance No. 22-03 for November 19, 2003.

 Ordinance No. 23-03, An Ordinance To Establish The Granville Village Manager’s Salary For 2004. was introduced by Vice Mayor Moore. Second by Councilmember Crais.

Mayor McGowan set a public hearing for Ordinance No. 23-03 for November 19, 2003.

 OLD BUSINESS Ordinance No. 16-03, An Ordinance To Accept Donation Of 40+/- Acres Of Land In The Bryn Du Subdivision was reintroduced by Councilmember Hartfield. Second by Councilmember Bellman. Councilmember Crais made a motion to table Ordinance No. 16-03. Vice Mayor Moore second. Motion carried (7-0). 

REVIEW OF MINUTES (8:50pm) Regularly Scheduled Meeting of October 15, 2003. Councilmember Crais moved to accept the minutes as amended; seconded by Councilmember Main. Motion carried, 7-0. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) No Report.

Finance Liaison (Moore) Vice Mayor Moore reviewed with Finance Director Molly Roberts requests for bids for rolling over the Bryn Du Mansion note. Bids should be ready to be presented to Council in December.

Granville Foundation (Main) No Report.

JEDD (Bellman, Crais) No Report.

Newark/Granville Committee (Bellman, Main) No Report.

Personnel (Hartfield, McGowan, Robertson) Committee met this past Monday to discuss salary compensation and Manager contract/compensation for 2004. It was determined that an Executive Session will be scheduled November 19th for the Village Manager’s review. 

Planning Commission (McGowan) No Report. Recreation Commission (McGowan) No Report. Senior Citizen Committee (Moore, Robertson) Committee will meet tomorrow at 4pm.

Street Light Committee (McGowan) No Report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No Report. Tree & Landscape Committee (Moore) No Report.

Union Cemetery Board (Main) Meeting has been rescheduled for November 18th. 

Bryn Du Committee (Moore, Robertson, Crais) Public meeting this Sunday 2-4pm . 

OTHER COUNCIL MATTERS Comprehensive Plan Due to the results of yesterday’s election, Councilmember Main made a motion to postpone discussion of the 2001 Comprehensive Plan Review until after newly elected Council members take office. Councilmember Hartfield second. Motion carried (7-0).

Rotary Donation – Standing Clock The Rotary Organization would like to recognize Granville’s Bicentennial Celebration and their own Centennial celebration by donating a standing clock to the Village. In the early 1920’s there were two standing clocks located on the north side of Broadway in the downtown area. This clock will be placed either at the crosswalk or in front of the current Village Offices. The Rotary would gift the clock to the Village who would be responsible for operation and maintenance once the warranty has expired. The Rotary had hoped to put the Rotary symbol in the face of the clock, or a Rotary plaque on the base/pole of the clock. Council agreed it would prefer the plaque.

 November 9, 2003 at 5pm the Methodist church has invited Councilmembers to the dedication of their new addition.

 November 20, 2003, Vice Mayor Moore invited all Councilmembers to attend the Licking Land Trust Annual Meeting at 6:30pm, at the Lutheran Church. Their guest speaker will be speaking about smart growth.

 Manager Hickman noted previous discussions with the Granville Inn and Buxton Inn who wish to have the parking spaces on Broadway changed from parallel to angled parking. There will be a minimum of 10 additional parking spaces added, in addition to creating a traffic calming effect. Manager Hickman would like to do this yet this year. 

ADJOURNMENT At 9:05pm, Councilmember Main moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 7-0. Meeting adjourned. 

Council Minutes 10/15/03

 VILLAGE OF GRANVILLE COUNCIL MINUTES October 15, 2003 

CALL TO ORDER (by Mayor McGowan at 7:30 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Crais, Hartfield, Bellman, Robertson, Main, Vice Mayor Moore, and Mayor McGowan; Manager Hickman; and filling in for Law Director Crites, Attorney Jim Gorry. 

APPROVAL OF AGENDA (7:31pm) Councilmember Crais made a motion to move the Comprehensive Plan discussion from “Other Council Matters” to “Old Business”, seconded by Councilmember Robertson. Motion carried.

 Mayor McGowan made a motion to move Ordinance No. 16-03 to the last topic under “New Business” because Mr. Kent will not be here until later, seconded by Councilmember Crais. Motion carried. 

CITIZENS’ COMMENTS (7:32 pm) All topics – Tim Klinger, 540 Jones Road - spoke to Council about a newspaper article in the Sentinel which suggested that a senior housing facility was being considered at the Bryn Du location. When he voted to buy the Bryn Du property he thought he was voting to preserve the integrity of the property and not multiple housing as discussed in the article. He stated that he has discussed the article with neighbors, who are also concerned, and asked that Council reconsider any notion of multiple housing at Bryn Du. Councilmember Bellman assured Mr. Klinger that the newspaper article was misleading and senior housing is not being proposed at this location. Vice Mayor Moore noted that there would be a public meeting at the High School Auditorium on Sunday, November 9, 2003, from 2-4pm, wherein the work of the Bryn Du Committee will be presented. The last meeting of the Bryn Du Committee will be October 29th to finalize the Committee’s review, which is also a public meeting. She also confirmed that senior housing was not being viewed favorably for the Bryn Du location. Councilmember Robertson asked the source of Mr. Klinger’s concern. Mr. Klinger stated he is concerned with the nature of the change and maintaining the integrity of the property, along with a host of other concerns, although nothing specific. He explained that this newspaper article was the first he had heard of this idea and again stated that the neighbors were concerned. Ms. Robertson noted that she had written (as Chair of the Bryn Du Committee) a “Letter to the Editor”, which appeared in the following addition of the Sentinel, which clarified that multiple housing at the Bryn Du location had not been a proposal of the Committee. She explained that she recently brought to Council a Resolution, from the Senior Committee, asking for Council’s support in considering public land for affordable housing. Unfortunately, the concept of the Resolution was confused with the notion that the Bryn Du property was being considered, as it is public land owned by the Village at this time. Rony Murphy, a neighbor of Mr. Klinger’s, asked if it is the Village’s direction to procure land for Senior Housing with public and tax funds. Councilmember Robertson explained that the premise of the Resolution is to locate public land either by; donation, land owned by the Township, or other potential public land. Mr. Murphy asked if the Village were actively pursuing an acquisition of land for this type of housing and questioned the $10,000 fund being created for seniors. Ms. Robertson explained that no acquisition is actively being pursued at this point and the $10,000 funding simply allows the Senior Foundation a means of getting established, in a way of proceeds of invested funds, to be used for senior programs. The seniors would eventually pay the $10,000 back to the Village. Mr. Murphy has recently observed that there is a maturing population in our demographics. Although the Village of Granville was strongly opposed to housing of any fashion a decade ago, if this is to become a desire or need of the Village (to keep Seniors in the Village), he feels Council should identify (follow the Master Plan) areas that will be suitable for this type of housing, and communicate that publicly. Mr. Murphy feels the private sector, whether local or out of town, may be willing to fill this need given the heightened awareness for Senior Housing. Constance Barsky – 221 E. Elm St. a member of the 1998 Comprehensive Plan Review Committee, noted that the adopted ’98 Comprehensive Plan was to be reviewed on a yearly basis. After being reminded several times, Council established a Review Committee in 2001. It is now near the end of 2003 and the Review Committee’s proposed amendments are still before Council for discussion. It was noted that the Planning Commission is in the process of reviewing the proposed revisions and will provide comments to Council. Ms. Barsky suggested that if the review were done on an annual basis and one component of the Plan selected each year, it could be done more efficiently. She recommended that Council establish a Committee to function in that fashion.

Mayor McGowan closed citizens’ comments at 7:59pm. 

PUBLIC HEARING None Scheduled 

NEW BUSINESS (8:00pm) Ordinance No. 17-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses And To Declare An Emergency was introduced by Councilmember Bellman. Second by Councilmember Robertson. 

Discussion: Doyle Clear – Parsons Transportation. Mr. Clear noted that he has met several times with the Streets & Sidewalks Committee on this issue. He reported that he has reviewed 1999 drafts of Traffic Impact Ordinances and Access Management Ordinances that have never formally been adopted by the Village. His proposal is to make sure that Traffic Impact Ordinance and Access Management guidelines are finalized. Another part of his proposal is a physical plan for Cherry Valley Road itself, which would determine what the Village intends for future development to that area. He feels Granville needs to finalize what Galway Road, Cherry Valley Road (north of SR 16) should look like and deal with zoning districts for the property. It is important that new developments in the area do not overwhelm the capacity of the roadway system. He noted that there are currently conditional uses within the zoning codes that could play into how the area may be developed, and his understanding is that the Village is interested in a mechanism to control the potential development that would further enhance the Comprehensive Plan. Specific guidelines would give developers clarity on how the Village expects projects to develop. Mr. Clear proposes to deal with the design and capacity of the roadway system on Cherry Valley Road (north of SR16) and will meet with ODOT in an effort to incorporate their future plans for the intersection of SR 16/CVR into Granville’s Traffic Impact and Access Management Plan. Mr. Doyle clarified the following: Traffic Impact Guideline – an applicant’s guide that requires the applicant to meet with the Village to determine what roadway systems need evaluated, what process will be used to do the evaluation, and what the process is for determining how to mitigate the impact. A Traffic Impact Guideline is a formalized process that defines what elements has to be in the report, how the report has to be written, thus making it easier for the reviewer to evaluate the impacts. Access Management Plan – a guideline that defines how one may or may not gain access to a public road. The Plan would define how to create interconnections between properties and limit the number of access points to a public street. Mr. Clear noted that the 1999 draft of the Traffic Impact Ordinance falls short of the needs of the Village, while the Access Management Plan draft is too detailed and complex to be used as a good tool. With guidance from the Village, Mr. Clear feels he could have a draft presented to Council within four weeks. To answer Councilmember Crais’ question regarding the necessity of the Ordinances vs. dealing with each applicant on a case to case basis, Mr. Clear stated that Granville currently has no Ordinances that give specific guidelines to developers, such as how to conduct a traffic study, and no process in place to protect the design of Cherry Valley Road with controlled access points. Dealing with developers on a case by case basis would risk a piece meal affect result. Parsons Transportation wrote the guidelines for The Institute of Transportation of Engineers that is used nationally. Individual jurisdiction guidelines specify using the latest edition of the ITE manual, although these guidelines can be defined for specific jurisdictions making them more applicable. There is a tremendous effort made in preventing anything too technical (that could change) from being incorporated into the national guidelines. Mr. Clear feels that, if written correctly, the guidelines would apply forever. Councilmember Bellman feels that this could save the Village money in the long run because developers will be given a specific plan, and know exactly what is expected if they want to develop their project. For example, the developer will be building the access points and the Village will not be left to make adjustments later. Doyle Clear concluded that by establishing this “long term plan” each development, as they come in, will pay their fair share toward that plan, whether it is by special assessments or impact fees. Manager Hickman will provide information to Mr. Clear as quickly as possible, probably within the next week. He also noted that Village Planner Chris Strayer will work with Mr. Clear on this project. Mr. Hickman stated that, as with any project, he will requisition the funds in increments and not the total appropriation at one time.

 The question was called. Motion carried.

 Roll call on emergency clause: (6-1) Yes - Crais, Robertson, Hartfield, Bellman, Moore, McGowan; No - Main.

 Roll call: (7-0) Robertson, Hartfield, Main, Bellman, Moore, McGowan, Crais. 

Ordinance No. 17-03 is adopted. 

 Ordinance No. 18-03, An Ordinance Providing For The Issuance Of $165,000 Of Notes In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Refunding The Village’s Outstanding Municipal Building Bonds Dated As Of February 15, 1992, And Matters Related Thereto, And Declaring An Emergency was introduced by Vice Mayor Moore. Second by Councilmember Councilmember Hartfield.

Discussion: Bond rates are 1.46%.

 Roll call on emergency clause: (7-0)

 Roll call: (7-0)

Ordinance No. 18-03 is adopted. 

 Ordinance No. 19-03, An Ordinance Providing For The Issuance Of $445,000 Of Notes In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Costs Of Refunding The Outstanding Principal Amount Of The Village’s Sewer System Mortgage Revenue Refunding Bonds Dated As Of May 1, 1991 And Constructing Improvements To The Municipal Sanitary Sewer System, And Matters Related Thereto, And Declaring An Emergency was introduced by Vice Mayor Moore. Second by Councilmember Main.

 Roll call on emergency clause: (7-0)

 Roll call: (7-0)

Ordinance No. 19-03 is adopted. 

 Ordinance No. 20-03, An Ordinance Consolidating Two Bond Anticipation Note Issues Of The Village Of Granville, Ohio Into A Consolidated Note Issue, And Establishing The Terms Of Such Consolidated Note Issue, And Declaring An Emergency was introduced by Vice Mayor Moore. Second by Councilmember Councilmember Robertson. 

 Roll call on emergency clause: (7-0)

 Roll call: (7-0)

Ordinance No. 20-03 is adopted. 

 Ordinance No. 16-03, An Ordinance To Accept Acres Of Land In The Bryn Du Subdivision was introduced by Councilmember Hartfield. Second by Councilmember Main.

Discussion: Bob Kent, Bryn Du Developer, will not be able to attend the Public Hearing of November 5, 2003. Mr. Kent advised Council that this land was dedicated as green space during the development plan approval. The recommendation was that the property would be dedicated to the Village once the development is complete. The mowing maintenance is currently being funded by Mr. Kent. A map of the proposed land was reviewed by Council. Manager Hickman noted that the Village’s obligation, according to Codified Ordinance Section 5.51, is that mowing is required “at least twice in every year, once between the first of June and the first of July, and once between the first of August and the first of September, and at any other time that it is necessary to keep the growth of such weeds, grass, and vegetation under twelve inches high.”

 Mayor McGowan scheduled a public hearing for Ordinance No. 16-03 for November 5, 2003.

 Comprehensive Plan – Councilmember Crais noted that the 1998 Comprehensive Plan was to be reviewed on an annual basis, and that the most recent revisions have been awaiting Planning Commissions review. It has now been a number of months and nothing has been done. He feels it sends a negative message to the citizens who dedicate their time and effort to this review process. Mr. Crais made a motion to give the Planning Commission a deadline in order to move this process along. Following discussion, it was proposed that Manager Hickman divide the Comprehensive Plan into viable sections and forward applicable sections to the Planning Commission with an assignment to respond prior to the next regularly scheduled Council meeting. Council will then address that section during their next meeting. Manager Hickman will provide a schedule. OLD BUSINESS Resolution No. 03-43, A Resolution Authorizing Village Funds To Establish A Granvile Senior Foundation. Vice Mayor Moore moved to remove Resolution No. 03- 43 from the Table. Second by Councilmember Main. Motion carried.

Discussion: Councilmember Main discussed the formation of a Senior Foundation with Granville Foundation Chair Doug Plunkett. Mr. Main noted that 33% of the Granville Foundation budget is related directly to senior citizen programs, for example, Granville Fellowship, Meals-on- Wheels, and others. Councilmember Robertson noted that it is not the Senior Foundation’s intent to compete with either the Granville Fellowship or Meals-on-wheels, but to provide a more independent foundation that could do other things that are necessary for the vitality of Granville Seniors, such as daycare for Alzheimer’s patients and other types of assistance. Trudy Knox, a Granville Senior, referencing earlier comments, feels that the there is a misconception that Senior Housing is going to be “poor folks”. She indicated that she has paid taxes in Granville for 23 years, with no children attending the school system, and would appreciate a moderate housing situation for herself that would be affordable. There was some discussion as to whether the Columbus Foundation would allow the Senior Foundation to repay $10,000 to the Village. A motion was made for a friendly amendment to the Resolution to reflect that the Foundation will “begin repaying” the initial funds beginning December 31, 2020. Motion carried.

 Roll Call Vote: (7-0). 

Resolution No. 03-43 was adopted. 

REVIEW OF MINUTES Regularly Scheduled Meeting of October 1, 2003 Councilmember Crais moved to accept the minutes as amended; seconded by Vice Mayor Moore. Motion carried, 7- 0. 

MAYOR’S COURT REPORT – September The Mayor’s Court Report for the month of September was presented for review. Councilmember Crais moved to accept the report; second by Councilmember Main. Motion carried, 7-0 

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT – September The Manager’s Report for the month of September was presented for review. Discussion: It was noted that there has been a rash of breaking and entering thefts in the Bryn Du area. It was also noted that the truck scales were down last month, and an increase next month should be noticed. 

 Councilmember Crais moved to accept the report; seconded by Councilmember Robertson. Motion carried 7-0.

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS 

Bryn Du Committee II (Robertson, Crais, Moore) The last full meeting of the Committee will be October 29, 2003.

Economic Development Committee (Crais, Moore, Robertson) No Reports.

Finance Liaison (Moore) Bond notes renewed as indicated. 

Granville Foundation (Main) No Report.

JEDD (Bellman, Crais) No Report.

Newark/Granville Committee (Bellman, Main) No Report. 

Personnel (Hartfield, McGowan, Robertson) The next meeting is scheduled for November 3, 2003 – 5:30pm.

Planning Commission (McGowan) No Report.

Recreation Commission (McGowan) No Report.

Senior Citizen Committee (Moore, Robertson) Regularly scheduled to meet in January 2004, although possibly they should meet sooner to begin recommending individuals for the Senior Foundation.

Street Light Committee (McGowan) In November the committee will review a proposal for streetlights in areas currently without streetlights. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No Report.

Tree & Landscape Committee (Moore)0 Received an ODNR grant for $6,000, of which the Village will match, for planting trees this November at the Cherry Valley Road, Gallway Drive area, and other areas around the Village. There is great fall-off of memorial tree contributions, possibly because of the price of a tree. There will now be a two tier plan; an ornamental flowering tree will cost $200-$225, and a hardwood tree will cost $250-$275. Plans are being finalized for landscaping and planting at the Village Offices. Union Cemetery Board (Main) No Report. 

OTHER COUNCIL MATTERS Granville Fellowship Donation Request – Manager Hickman noted that the Granville Foundation has requested $2,000 for relocation expenses. This will be reflected in the 2004 Budget.

Fern Hill Water Extension - There was an overwhelming response that residents of Fern Hill did not wish to have water extended. Manager Hickman recommended including the paving of Fern Hill in the 2004 Budget. At that time the plan is to extend the water line from Newark Granville Road to the base of Fern Hill. Since there is one family that is specifically impacted by the need for water extension, hopefully the Village will be able to work with them individually to satisfy their needs for Village water service.

Granville Solvents – Manager Hickman noted that this has been an impressive clean-up effort. He commended previous Village Manager Doug Plunkett for his participation in this effort. Mr. Hickman also noted that the Granville Solvents Group would like to work with Council in considering what this property may be used for in the future. E. Maple Street Improvements – Manager Hickman is planning an upcoming meeting with residents of E. Maple Street (between S. Prospect and Pearl St.) regarding 2004 Street Improvements. 

ADJOURNMENT At 9:38pm, Councilmember Crais moved to adjourn the meeting. Second by Councilmember Main. Motion carried, 7-0. Meeting adjourned. 

Council Minutes 10/1/03

 VILLAGE OF GRANVILLE COUNCIL MINUTES October 1, 2003 

CALL TO ORDER (by Mayor McGowan at 7:32 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Crais, Bellman, Main, Robertson, Vice Mayor Moore, and Mayor McGowan; Manager Hickman, Law Director Crites. 

APPROVAL OF AGENDA (7:32 pm) Councilmember Crais moved to approve the agenda as presented, seconded by Councilmember Robertson. Motion carried. 

CITIZENS’ COMMENTS (7:33 pm) All topics Kimberly Salvage – 73 Berline Court – appeared before council in regards to a sidewalk extension to Fern Hill. She stated that she read a recent article appropriating funds for a bridge over Raccoon Creek, and was wondering why funds could not be appropriated for a sidewalk extension she requested nearly ten years ago. Mayor McGowan stated that funds for the mentioned bridge were not appropriated by council, but were being requested in the form of a grant. Manager Hickman stated that the sidewalk extension Ms. Salvage is referring to had not yet been done because some additional easements needed to be acquired. Vice Mayor Moore stated that there is a new property owner in one area where an easement is needed. Councilmember Bellman asked if the easements were not given, could they be taken through eminent domain. Manager Hickman stated that they could, and that he would look further into this situation and securing the needed easements. 

Dorothy M. Garrett – 45 Ross Drive – spoke to council in regards to local residents buying locally in Granville. She stated that “if you want local people to patronize stores, sell something local residents want.” Ms. Garrett stated that there used to be many stores in Granville that sold what local residents wanted and needed, but this is not the case anymore. Councilmember Bellman asked Ms. Garrett how she would go about solving this problem. She stated that many products people need are not available for purchase in Granville. Vice Mayor Moore stated that the Economic Development Committee recently met with the Granville Chamber of Commerce and had a frank discussion on the very comments Ms. Garrett was making. She stated that these same sentiments, felt by others in the community, were passed along to the Chamber. Mayor McGowan closed citizens’ comments at 7:41 pm. 

PUBLIC HEARING Ordinance No. 15-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses.

No one appeared to speak for or against Ordinance No. 15- 03.

Mayor McGowan closed the public hearing at 7:42 pm. 

NEW BUSINESS (7:42 pm) Resolution No. 03-40, A Resolution To Accept The Media Plan Of The Granville Area Chamber Commerce And To Authorize The Payment Of $10,000 For The Plan As Previously Approved By Resolution No. 03-10 was introduced by Vice Mayor Moore. Second by Councilmember Main.

Discussion: Pat Moller, President of the Granville Chamber of Commerce Board, spoke to council on how the dollars received have been spent thus far. She went on to say that Pyles Communications would discuss the logo and branding. Ms. Moller stated that it was important to recognize that Pyles Communication is a local business located in Granville. Ms. Moller also provided a handout of objectives and strategies for council to review. 

Mike Pyles, Pyles Communication, spoke to council and gave his definition of ‘branding.’ Mr. Pyles stated that a brand equals the sum total of all of its attributes. In addition, he stated that a brand reflects personality, positive attributes, and what residents might say about a particular area. Mr. Pyles also stated that it is a pleasure to work in the Granville community.

Kaki Reckard, Pyles Communication, gave a brief presentation to council about the chosen logo. She stated that the overall theme is based on impressions of Granville, different seasons, and visual beauty. Ms. Reckard stated that the logo is oval to depict the community being hospitable and inviting. She went on to say that the logo itself is not modern looking, but shows some history. In addition, she stated that the logo was designed with a lot of color to show the colorfulness of the town. Kaki Reckard showed council examples of how she feels the logo holds integrity in different sizes and colors (black and white.) She also showed mock-ups of a handout being distributed at the Antiques Fair, a Granville calendar, and mock-up ads for Columbus Monthly and/or Ohio Magazine. Ms. Reckard also showed council an example of a newspaper ad promoting the farmers market. Ms. Reckard stated that the stationary, with the new logo, was currently being printed and should be delivered soon. Kaki Reckard stated that these examples are the extent of work done to date.

Councilmember Bellman stated to Ms. Moller that he believed that the Chamber would fund the conceptual thinking and the village and township would fund the implementation. He stated that he still sees the Chamber at the conceptual stage. Ms. Moller stated that the brochure is complete and ready to be distributed, and the high school is making brochure holders to be distributed to local businesses. She went on to say that the stationary is complete and they have received some resumes for an internship they have advertised at Denison University. She also said that 100+ press releases will be sent out once the stationary is completed. Ms. Moller noted that a 2001 study done by Ohio State University indicated that a community the size of Granville cannot sustain enough income in their local businesses without bringing in other people. Ms. Moller also told council about an idea discussed at the Economic Development Committee meeting involving gift/cash cards. Councilmember Bellman stated that a lot has been done and looks very nice from a design standpoint, however, he does not see a constant theme to work on getting people to shop locally downtown. Moreover, he stated that some people buy groceries elsewhere than the local grocery store, as well as clothes and shampoo. Councilmember Bellman asked how the Chamber would go about enticing these people to switch. Ms. Moller stated that Councilmember Bellman’s comments and feelings were noted. 

Councilmember Crais stated that he recalled the OSU study to say that we could also do a better job of representing ourselves. He went on to say that he too would like to see a more aggressive package. Councilmember Crais asked what information Pyles Communication found to link branding to attracting new businesses. Kaki Reckards stated that in economic development terms the objective is always to “retain, retain, retain, and THEN recruit.” Ms. Reckard stated that it is important to first pay attention to what businesses are already here. She stated that this will create a dialogue and buzz in the community. Moreover, she stated that study after study indicates that retention must always come first. Councilmember Crais asked if it was fair to say that attracting new businesses is a by-product of the branding process. After clarification of his question, Ms. Reckard stated yes. He also stated that assuming money was not quite an issue, would anything have been done differently that could more aggressively address their objective #3 (listed on the handout.) Ms. Reckard stated that this was a standard type of approach. Councilmember Crais asked that assuming branding is to bring in more foot traffic, is it possible it might have the opposite effect. Ms Reckard stated that she feels there are an impressive amount of businesses to generate enough people to come to Granville.

Councilmember Robertson inquired on how the Chamber’s plan reaches Denison students. Ms. Reckard stated that in reality some businesses in the community will not entice students. She also stated that much is available to them on campus. She stated that the Chamber would be wise to target staff, faculty, and the 20,000 visitors to the campus each year. Councilmember Robertson stated that she would still like to see some more specific targeting to students. Ms. Reckard also stated that the earlier mentioned gift/cash card could be an enticement. 

Barbara Hammond, BHammond Interiors, was introduced to council by Vice Mayor Moore. She stated that she has started carrying items in her store that might appeal to college students. Moreover, she stated that her establishment is often frequented by Denison college students. She went on to say that she feels this is a hugely untapped market. Ms. Hammond told council she would like to see some type of Denison store located downtown. Furthermore, she stated that she feels the welcome mat is not always open for students from Denison and this philosophy needs to be reversed. 

Mayor McGowan stated that he feels the work done by the Chamber and Pyles Communication is a good start and he appreciates the hard work.

Roll call vote: Main, Crais, Moore, Robertson, Hartfield, Bellman, McGowan. (7-0). Resolution No. 03-40 was adopted. 

 Resolution No. 03-41, A Resolution To Amend Insurance Coverage As Provided In Section 145.22 Of The Codified Ordinances Of The Village Of Granville was introduced by Councilmember Crais. Second by Councilmember Hartfield.

Discussion: In a related issue, Councilmember Crais asked why making insurance benefit pre-taxable was not done a long time ago. Manager Hickman stated that was a good question and it should have been done. 

 Motion carried (7-0). Resolution No. 03-41 is adopted.

 Resolution No. 03-42, A Resolution Of Support For The Concept Of Conveying, Leasing Or Donating Public Land To The Senior Citizens Of Granville To Provide Senior Citizens Housing, Services Or Facilities And Authorizing The Village Manager To Seek Proposals For Same was introduced by Councilmember Robertson. Second by Councilmember Crais.

Discussion: Councilmember Main asked for more details and what this resolution was about. Councilmember Robertson stated that one of the Senior Committee’s tasks was to try and keep senior citizens from moving out of Granville. She went on to say that the problem does not only involve finances, but finding suitable housing for senior citizens that will accommodate their needs. Councilmember Robertson stated that there is a gap in income levels. She stated that Kendall will accommodate one income level, but there is still a gap in the $50,000 annual income down to somewhere in the $20,000 range. She stated that National Church Residences and a National Lutheran group builds housing facilities for senior citizens and builds them at a lower cost because they make use of tax credits. Councilmember Robertson stated that the cost could also be lower if acquiring the land wasn’t part of the cost of the endeavor. Councilmember Robertson stated that this Resolution would show council’s support for making a way to actively participate in making land available for senior housing. Mayor McGowan stated that some public land currently owned by the village would be the Bryn Du property. He asked if the public land she was referring to building on would be the Bryn Du property. Councilmember Robertson stated that there is some suitable land in the rear of the Bryn Du property that Manager Hickman, Tom Mitchell, and she visited that could be a proposed site for senior housing. This Resolution, however, would not specify that land or any land for development. 

Vice Mayor Moore asked Law Director Crites if he was familiar with zoning laws involving senior citizen housing/building. Law Director Crites stated that there has been an explosion of changes in the past 5-7 years in Title 57 regarding senior citizen housing. He stated that he could further investigate these changes and get any information back to council. 

Councilmember Crais stated that he saw this Resolution in two parts. The first was the support of Village Council on the idea of senior housing and the second would instruct or allow the Manager to work with housing groups and authorize him to engage in discussions with them. 

Councilmember Bellman commented that he sees this as being similar to merchant development and this Resolution would simply put out a welcome mat. 

Mayor McGowan stated that any proposals to build or allocate specific land would come before council and/or the Planning Commission. 

 Motion carried (7-0). Resolution No. 03-42 is adopted. 

Resolution No. 03-43, A Resolution Providing Village Funding To Establish A Granville Senior Foundation was introduced by Councilmember Robertson. Second by Councilmember. Discussion: Councilmember Robertson stated that the Senior Committee would establish an endowment administered by the Columbus Foundation that requires $10,000 to get started. The Columbus Foundation would give advice and help form the Granville Senior Foundation. Councilmember Hartfield asked if the $10,000 would be a fee. Councilmember Robertson stated that it is not a fee and the Granville Senior Foundation would decide how to use and augment the funds and interest from them. Vice Mayor Moore stated that $10,000 would be the minimum accepted by the Columbus Foundation. She also stated that there needs to be some indication on who would do the appointments. Councilmember Robertson stated that she believed the Senior Committee would make the appointments. Vice Mayor Moore stated that the Senior Committee themselves are not appointed and she would like to see council play a role in making these appointments. Councilmember Robertson suggested proposing an amendment because the Senior Committee said they wanted to make the appointments. 

Councilmember Robertson asked for the following friendly amendment: After the second WHEREAS, Delete: Advisory Committee

Councilmember Crais stated that the Granville Foundation would only use interest from the $10,000. He asked how the committee might feel about the money being returned to the village after a certain number of years, thus making it an interest free loan. Councilmember Robertson stated that he could propose his idea in the form of an amendment. Councilmember Crais stated that if his amendment went through he feels the appointments could be made by the Granville Senior Foundation. 

Mayor McGowan stated that there may be several amendments, and perhaps council will want to look at this again in two weeks. He asked Councilmember Robertson if there was any urgency in passing it tonight. She stated no. It was also stated that it needs to be decided who makes the initial appointments. Mayor McGowan stated that he believes that council made the initial appointments to the Recreation Commission, and all appointments thereafter came from the commission. Councilmember Robertson stated that it might make sense for the Senior Committee to make recommendations to council and then council approves those recommendations.

Vice Mayor Moore proposed the following friendly amendment: After the second WHEREAS clause, The Senior Foundation shall be appointed by Council on the recommendation of the Senior Committee 

Councilmember Crais proposed the following friendly amendment: After fifteen years the foundation shall return the initial $10,000 to the village.

Councilmember Main asked if anyone had spoken with the Granville Foundation on this. Councilmember Robertson said yes; the Granville Foundation is unable to give any recommendations for making the Senior Foundation work and the Columbus Foundation is able. Councilmember Main stated the he has some concern that with passage of this resolution council would be setting up a competition between the Granville Foundation and the Granville Senior Foundation to seek donations for the same kind of senior citizen donations. Councilmember Robertson stated that this was a point well taken and that this idea never came up. She stated that the by-laws could be written clearly to state that they are not in competition for those donations. Councilmember Hartfield asked how the Granville Foundation felt about this and did anyone contact them. Councilmember Robertson repeated that they asked if the money could come their way and they responded that they cannot provide the type of help being sought. Councilmember Main agreed that the expertise is not as fitting with the Granville Foundation as it would be with the Columbus Foundation. 

Vice Mayor Moore asked if the Granville Foundation solicits funds 1-2 times per year. Councilmember Main stated that they accept funds throughout the year, but organized mailings occur twice per year. He also stated that they do not target who they solicit funds from. 

Councilmember Main stated he would feel more comfortable voting on this resolution after speaking with Executive Director Plunkett and the Granville Foundation. He stated that he could report back with his findings at the next meeting. 

Vice Mayor Moore moved to table Resolution No. 03-43 until the October 15, 2003 council meeting. Seconded by Councilmember Robertson. 

Councilmember Crais asked if the amendments would be included in the Resolution. Councilmember Robertson stated that they were friendly amendments. Law Director Crites stated that he has the amendments and would have the revised wording available at the next council meeting. OLD BUSINESS Ordinance No. 15-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses was reintroduced by Councilmember Bellman. Second by Councilmember Crais. 

Discussion: Manager Hickman stated that he is still waiting on some of the information council requested under Section II A1-7-230, and stated that council may not want to move forward on this part tonight. Manager Hickman also stated that Brian Bosch from ODOT and Doyle Clear could be available to speak to council on November 5, 03. He would also have Jerry Brimms from Licking County Planning Commission and Roger Davis from LCATS available at the October 15, 03 council meeting. They will hopefully be able to answer any needed questions council might have. 

Councilmember Bellman asked if the Ordinance could still be voted on with the understanding that it is pending the requested information that has not yet been received. He stated that a previous Resolution had these conditions already in it. 

Vice Mayor Moore asked why this Ordinance needed to be an emergency. Councilmember Bellman stated that the sooner they can move forward on this the better for council. He stated that there have previously been long unneeded delays. Vice Mayor Moore stated that since they do not have all of requested information available, she would be in favor of removing A1-7-230 under Section II and having a separate ordinance later. 

Councilmember Hartfield stated that she was under the impression that under the previous Resolution, council could not pass until hearing back from LCATS and planners, etc. 

Councilmember Crais asked if council was bound by the previous Resolution to move forward on the Ordinance, and if tabled what are the implications on the budget cycle. Manager Hickman stated that several areas need addressed now such as the depleted sewer account, and auditor and county fees. All in all, he felt 80% of the Resolution needed to be addressed now. Councilmember Crais stated that he agreed with Councilmember Bellman and something did need to be done now – there has been too much delay. Councilmember Crais stated that if the information that was requested is not what council was hoping for or wanted, the $24,000 would not be appropriated. 

Councilmember Hartfield stated that she would like to see language in the Ordinance stating that the funds would be revoked if council does not agree with all of the collected information. She went on to say that it seems odd to appropriate funds without all of the wanted information. 

Manager Hickman stated that for what it was worth he would proceed very cautiously and probably go back to the Street and Sidewalks Committee as well as council for further confirmation. 

Law Director Crites suggested one option might be deleting A1-7-F-230 under Section II and passing as an emergency at the next meeting. He stated that adding the mentioned “footnote” is not necessarily unlawful, but an uncommon practice. He also stated that he would suggest additional language in Section II, rather than a footnote. 

Councilmember Bellman stated that he was unsure that it needed to be passed as an emergency. 

Councilmember Robertson suggested removing the section and reintroducing in two weeks and voting on it in one month. Moreover, she would like to see this project done.

Councilmember Main moved to amend Ordinance No. 15-03 under Section II by removing: “A1-7-F-230 Boards & Commissions - CVR Access Management Plan $24,000” Seconded by Vice Mayor Moore.

The amendment to Ordinance No. 15-03 was adopted. (6 Yeas, 1 Nay, Bellman)

Roll Call vote: Crais, Robertson, Main, Hartfield, Vice Mayor Moore, Mayor McGowan (6 Yea-6) Bellman (Nay) Ordinance No. 15-03 was adopted. 

REVIEW OF MINUTES (9:10 pm) Regularly Scheduled Meeting of September 17, 2003. Councilmember Crais moved to accept the minutes once amended; seconded by Councilmember Main. Motion carried, 7-0. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Vice Mayor Moore stated that the committee met with the Granville Chamber of Commerce and went through the chamber’s plans in detail. She stated that the biggest area that needs followed up on is the gift/cash cards. Vice Mayor Moore stated that Denison University has a program set up on campus similar to what is being proposed for the downtown area. She went on to say that the chamber discussed events that bring people into the downtown area, including the Antiques Fair she wanted to make people aware of on October 4, 03. 

Finance Liaison (Moore) No Report.

Granville Foundation (Main) No Report.

JEDD (Bellman, Crais) No Report.

Newark/Granville Committee (Bellman, Main) No Report.

Personnel (Hartfield, McGowan, Robertson) Councilmember Hartfield stated this committee needs to set a date to meet.

Planning Commission (McGowan) Councilmember Crais inquired on what was happening with the Comprehensive Plan and said it has taken a very long time. Manager Hickman agreed and stated that he would speak to Norm Kennedy in regards to working on this.

Recreation Commission (McGowan) Mayor McGowan stated that this committee will meet on October 7, 03.

Senior Citizen Committee (Moore, Robertson) No Report. Street Light Committee (McGowan) No Report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Manager Hickman stated that we now have a proposal on street lights (Erinwood) and a meeting needs to be scheduled to discuss this.

Tree & Landscape Committee (Moore) No Report.

Union Cemetery Board (Main) Councilmember Main urged support for the upcoming levy that would support the cemetery. 

Bryn Du Committee (Moore, Robertson, Crais) Councilmember Robertson stated that this committee met on September 18, 03. A report by Nancy Recchie and Councilmember Robertson was given on a visit they had to Oglebay Park in Wheeling, West Virginia. She stated that there has been much progress made by the consultants and committee. Councilmember Robertson stated that the committee discussed a draft of a vision statement and had some discussion on the future governances. The next meeting is October 8, 03. There is a tentative meeting scheduled for October 29, 03. The final presentation by the committee will be given in the new high school auditorium on November 9, 03. 

OTHER COUNCIL MATTERS Manager Hickman stated that he would like to work with Kimberly Salvage in regards to the sidewalk extension she has requested and the needed easements. 

Councilmember Main asked about the water extension to Fern Hill. Manager Hickman stated that the surveys were sent out and due back on October 3, 03. He went on to say that of the surveys received, they are overwhelmingly against water extension. 

ADJOURNMENT At 9:20 pm, Vice Mayor Moore moved to adjourn the meeting. Second by Councilmember Main. Motion carried, 7- 0. Meeting adjourned.

 

Submitted by: Melanie Schott 

Council Minutes 9/17/03

 VILLAGE OF GRANVILLE COUNCIL MINUTES September 17, 2003 

CALL TO ORDER (by Mayor McGowan at 7:30 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Crais, Hartfield, Bellman, Robertson, Main, Vice Mayor Moore, and Mayor McGowan; Manager Hickman; Law Director Crites. 

APPROVAL OF AGENDA (7:31pm) Councilmember Crais moved to approve the agenda as presented, seconded by Councilmember Robertson. Motion carried. 

CITIZENS’ COMMENTS (7:31 pm) All topics – None

AEP – Doug Hiatt Mr. Hiatt gave a Powerpoint presentation. He stated that three electrical stations feed Granville. One station is close to the BP station on the south side of Granville. The other two are to the west (Silver Street) and east (Cherry Valley Road). Mr. Hiatt stated that there have been many outages in the past three years. He stated that many outages are due to trees and the inability to trim them properly or at all. Moreover, Mr. Hiatt stated that there have been a significant amount of outages due to storms. Mr. Hiatt stated that problems with trees are due to the weather conditions being very good for tree growth, prior years of poor tree trimmings, and/or customer refusal to access property. Mr. Hiatt stated that the problem of outages has worsened due to a large amount of storms in 2002 and 2003, and there are maturing trees falling outside of the ROW. Mr. Hiatt went on to say that the answer to reducing the amount of electrical outages is to properly trim trees and gain customer support to access trees that need trimmed now. Mr. Hiatt stated that outage numbers dropped in 2003 due to better tree trimming. He also stated that it helps if the village continues their support in tree trimming to prevent significant outages. Mr. Hiatt mentioned a partnership between the village and AEP where AEP’s goal is to gain clearance from the power line, while the village comes afterwards and works on the aesthetics. As a result of this partnership, Mr. Hiatt stated that AEP does not cut the trees back as far, just enough to allow for clearance so village workers are safe to do any additional trimming. 

Councilmember Crais inquired on the number of refusals AEP typically gets and what is the extent of the problem. Mr. Hiatt estimated 20 per year out of every 1000 and that outages are significant due to customer refusal. Mr. Hiatt also stated that they do track these numbers. Vice Mayor Moore asked if the exact numbers could be provided to council. Mr. Hiatt stated yes. 

Manager Hickman stated that there was a recent refusal on N. Pearl Street. AEP trims for function, not for aesthetics. Councilmember Hartfield asked what was happening to all of the old trees. Manager Hickman said that they no longer plant the same type of tall trees under power lines. The Village works with the Tree & Landscape Commission, as well as AEP, on smarter planting. A spokesperson for AEP stated that they are currently not trimming some trees back as far as they should (every 4-7 years), but as a result the village is coming in to “make the tree look like a tree.” Manager Hickman stated that Granville takes better care of their trees in comparison with other communities. Mr. Hiatt agreed. 

Vice Mayor Moore asked how AEP arrived at the 4 to 7 year trimming time. Mr. Hiatt stated that this is an industry standard and this is so they do not have to trim as often, making it more cost effective. He went on to say that it also depends on the species of the tree. Councilmember Moore inquired on why there are “bundles of wires.” Mr. Hiatt stated that these are in place mainly due to the number of fallen trees. Vice Mayor Moore asked what is being done to prevent outages due to animals. Mr. Hiatt stated that many area lines have animal guards on them. He depicted where they are located on the diagram. Vice Mayor Moore asked why it is so costly to drop wires underground. She stated that the village recently got a cost estimate to put some lines downtown in the ground and the estimate was very high. Mr. Hiatt stated these costs are mainly due to material and labor. 

Councilmember Bellman asked if the current trimming schedule is every 4 to 7 years doesn’t that remove too much from the tree. He asked if they have ever considered trimming every 2 to 3 years. Mr. Hiatt stated that 2 to 3 years has never been considered and that the 4 to 7 year cycle is industry standard. He also stated that he needs to treat all towns the same. Councilmember Bellman asked Mr. Hiatt about an August 23, 03 article in the Columbus Dispatch. He stated that this article stated that AEP spent less money on tree trimming than it told PUCO it would. Mr. Hiatt stated he was aware of the article and not sure what corporate does, and was somewhat apprehensive on the numbers stated in the article. Councilmember Bellman stated that AEP has clearly not spent the money customers have already paid for on tree trimming. Councilmember Bellman asked if the electrical polls on College Street were higher than the ones on Pearl Street. Mr. Hiatt stated yes due to an upgrade for Denison University, which Denison paid for. Councilmember Bellman asked if higher polls could be put into place to fix outage problems. He also asked Mr. Hiatt if AEP could do a better job of cleaning up the mess after tree trimmings. Mr. Hiatt stated that in the situation of a storm, their first goal is to get the service back on, but during routine maintenance they can work with the customer/village to clean up. Councilmember Bellman asked if the village is cleaning up for AEP for any reason, shouldn’t the village get reimbursed for doing their work. Mr. Hiatt stated that more discussion could take place in regards to this and it could be looked into.

Councilmember Crais stated that it is fair to say that there are many unhappy customers in regards to tree trimming by AEP mainly due to aesthetics. He stated that there could be better partnering between the village and AEP to help with this. Councilmember Crais also stated that the current set up is un-economic for each party. 

Councilmember Robertson stated that if you want trees and electricity – there needs to be a balance and that we should give the village and AEP our blessing for working together. She told Mr. Hiatt that she would like to relay how thankful she is for work they do during storms in the middle of the night and the work that AEP does. 

Vice Mayor Moore wished to follow-up on the in-efficiency of two different crews working on one tree at the same time. She asked if this is due to costs and why the focus of AEP is not more on aesthetics. Vice Mayor Moore also asked if AEP could shape trees if paid extra. Mr. Hiatt stated that he would need to further investigate this. A spokesperson for AEP remarked about the liability and said that if a line falls down and someone is injured/killed its AEP’s responsibility, and their first priority is safety. 

At this point in the lengthy discussion, Councilmember Robertson stated that she believed “we are beating a dead horse here.” 

Mayor McGowan stated that the council looks forward to Manager Hickman working with AEP in the future. 

Melanie Orr, Buxton Inn, asked if the number of outages depicted in the Powerpoint presentation included brown outs and blinking of service. Mr. Hiatt stated that his numbers did not reflect these type of occurrences. Ms. Orr stated that it is a problem at her business because they often need to reset the computer systems. 

Dave Wolf, Pearl Street, asked if customers will continue to see the trend of 2003 where outage numbers continue to drop. Mr. Hiatt stated yes. Mayor McGowan closed citizens’ comments at 8:24pm. 

PUBLIC HEARING Ordinance No. 13-03, An Ordinance To Vacate A Portion Of A Certain Alley Parallel To Sunrise Street was reintroduced by Councilmember Crais. Second by Councilmember Robertson.

No one appeared to speak for or against Ordinance No. 13- 03.

Mayor McGowan closed the public hearing at 8:25pm.

Ordinance No. 14-03, An Ordinance Accepting The Dedication Of The Sinnett House From The Granville Library Board was reintroduced by Vice Mayor Moore. Second by Councilmember Hartfield.

Ruth Owen and Mike Frazier gave a brief Powerpoint presentation depicting possible scenarios for the Sinnet House. This presentation included two choices for the driveway location. 

Ms. Barsky, 221 E. Elm St., stated that she commends the Library Board for coming up with two different plans and one would allow easier access to restrooms. 

Mayor McGowan closed the public hearing at 8:35pm. 

 NEW BUSINESS (8:35 pm) Resolution No. 03-36, A Resolution To Authorize The Village Manager To Enter Into Contract With Parsons Transportation Group For An Access Management Plan was introduced by Councilmember Bellman. Second by Councilmember Crais. Discussion: Councilmember Bellman stated that this has been in the process for a long time and he would like to see some progress. He stated that there is currently no guidelines for the Planning Commission or BZBA. Manager Hickman stated that it is a good plan, not yet adopted, and they have not yet formulated a capacity. 

Vice Mayor Moore stated that she is interested in the study, but insists that the study include how ODOT’s plans will impact the area. She stated that we don’t want to waste our time. She suggested that Doyle Clear get this information from ODOT and that it needs to be part of the proposal. Manager Hickman stated that the new village planner has some experience in this area and suggested him spearheading this project with Mr. Clear to help keep costs down. 

Councilmember Robertson asked why this is in the form of a resolution and not an ordinance. Manager Hickman stated that these are draft costs/estimate of the plan. Councilmember Robertson asked if council was committing to these exact figures with a vote tonight. Manager Hickman stated that an ordinance would allow for expenditures, while a resolution gives specific direction of a traffic study. 

Councilmember Main stated that a vote tonight would not approve money being spent..”yet.” 

Councilmember Hartfield asked if part of the money covers meetings Mr. Clear has already attended. Manager Hickman stated yes and the new amount would be approximately $24,000 after deducting for those meetings. 

Mangager Hickman stated that he would work on getting more information from ODOT. 

 Motion to adopt carried (7-0). Resolution No. 03- 36 is adopted.

 

Resolution No. 03-37, A Resolution To Authorize The Village Manager To Accept An Urban Forestry Bicentennial Grant From The Ohio Department Of Natural Resources was introduced by Councilmember Crais. Second by Vice Mayor Moore. Discussion: Manager Hickman stated this is for trees on South Gallway Drive and in the Cherry Valley Road vicinity.

 Motion to adopt carried (7-0). Resolution No. 03- 37 is adopted.

 Resolution No. 03-38, A Resolution To Authorize The Village Manager TO Submit A Grant Application For 2003- 2004 Capital Improvement Projects To District 17, Ohio Public Works Commission, For Funding, On Granville’s Behalf was introduced by Councilmember Crais. Second by Councilmember Bellman. Discussion: Manager Hickman stated that this resolution is an attempt to secure grant funds for a pedestrian bridge and the amount received could be $350,000. Councilmember Bellman inquired if it would make sense to have the village and township share in these costs, since they have previously tried this. Manager Hickman stated yes, this was a possibility he could further look into. Councilmember Crais inquired on the progress with the bike path near Granville Intermediate School. Manager Hickman stated that he would check on updated information regarding this. Vice Mayor Moore asked if a walkway could be hung from the existing bridge. Manager Hickman stated that he would check on this. 

 Motion to adopt carried (7-0). Resolution No. 03- 38 is adopted.

 Resolution No. 03-39, Resolution Accepting The Amounts And Rates As Determined By The Budget Commission And Authorizing The Necessary Tax Levies And Certifying Them To The County Auditor was introduced by Councilmember Vice Mayor Moore. Second by Councilmember Bellman. Discussion: Manager Hickman stated that this resolution was “housekeeping.” 

 Motion to adopt carried (7-0). Resolution No. 03- 39 is adopted.

 Ordinance No. 15-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses was introduced by Councilmember Bellman. Second by Councilmember Hartfield. .

 Mayor McGowan scheduled a public hearing for Ordinance No. 15-03 for October 1, 2003. 

 OLD BUSINESS Ordinance No. 13-03, An Ordinance To Vacate A Portion Of A Certain Alley Parallel To Sunrise Street was reintroduced by Councilmember Crais. Second by Councilmember Robertson.

Discussion: Manager Hickman offered a friendly amendment correction/change to 723-04. Councilmember Robertson asked when vacated what would happen. Manager Hickman stated that the property is added to the property owners. He estimated approximately 8-10 feet. Councilmember Crais asked who pays for the survey. Manager Hickman stated that the property owners would pay for this. 

 Roll Call Vote: Moore, Robertson, McGowan, Crais, Hartfield, Bellman, Main. (7-0). Ordinance No. 13-03 was adopted.

 Ordinance No. 14-03, An Ordinance Accepting The Dedication Of The Sinnett House From The Granville Library Board was reintroduced by Vice Mayor Moore. Second by Councilmember Hartfield.

Discussion: Councilmember Bellman asked if the ordinance should have additional language on the house being brought up to different conditions. 

Vice Mayor Moore stated that she was not aware of what the terms of the conditions were. For example, it has not yet been determined the amount of rent, length of lease, and which site plan. Mr. Frazier stated that the board had thought $1000 per year in rent and a 25 year lease, or perhaps a 50 year lease. Mr. Frazier and Ms. Owen stated that they saw these as small details that are negotiable. She went on to say that their future plans are contingent on whether or not the village intends to accept the donation. 

Councilmember Bellman asked if the ordinance could have wording stating that the village intends to accept the Sinnett House and negotiate specific terms at a later time. 

Councilmember Hartfield stated that the details could be ironed out with village officials. Manager Hickman stated that a member of council would be appreciated when going over details. Councilmember Robertson stated later during the meeting that she would be happy to serve in that capacity. 

Councilmember Main asked what would happen if the Bicentennial Commission is not able to raise the needed $140,000. Ms. Owen stated the building would not be able to be gifted because they could not afford to move it. She stated that the Library Board already has allotted $25,000 to the fund. Ms. Owen stated that the ordinance could certainly be worded that the intent to accept the donation is if the money is raised. Councilmember Robertson asked if the $140,000 estimation included everything except the restrooms. It was stated yes. Manager Hickman also stated that the estimated cost to install restrooms was reduced to $12,000-$15,000. 

Councilmember Main asked if the Library Board is limited on whom they can gift the building to, and if it is not gifted to the village, then who would they choose to gift it to. Ms. Owen stated that really the Bicentennial Commission if gifting the house. She stated that they have shown an interest in saving the house. It was stated that the Granville Historical Society was offered the building, but they were unable to afford it. The Sinnet House was also offered publicly and one private citizen did come forward with some interest. 

Mayor McGowan asked what if future councils find that they do not want the building. Law Director Crites stated that the village does not have a fee simple absolute interest in real estate, but rather a legal interest in the house only.

Councilmember Main asked what the estimated costs were for the village to operate the building. Manager Hickman stated that they estimate $4,000 per year in utilities. Other costs per year were unknown. These could include staffing, upkeep, etc. 

Councilmember Moore moved to amend Ordinance No. 14-03. Councilmember Hartfield seconded.

The following amendments were included as the second sentence of Section 1: “The acceptance of this donation shall be conditioned upon the Village of Granville and the Granville Library Board of Trustees entering into an agreement, the terms of which shall address such issues as the term of the lease, amount of rent, and the monies to be raised by the Granville Bicentennial Commission.” 

Also

Change any and all references to the Library Board to “Granville Library Board of Trustees.” 

Roll Call Vote: Bellman, McGowan, Crais, Moore, Hartfield, Main, Robertson. (7-0). The amendment to Ordinance No. 14-03 was adopted

Roll Call Vote: Bellman, McGowan, Crais, Moore, Hartfield, Robertson. (Yea -6) Main (Nay). Ordinance No. 14-03 was adopted

 REVIEW OF MINUTES (9:25 pm) Regularly Scheduled Meeting of September 3, 2003 Councilmember Crais moved to accept the minutes; seconded by Councilmember Hartfield. Motion carried, 7-0. 

 

MAYOR’S COURT REPORT – August (9:25 pm) The Mayor’s Court Report for the month of August was presented for review. Councilmember Crais moved to accept the report; second by Councilmember Hartfield. Motion carried, 7-0 

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT – August (9:25 pm) The Manager’s Report for the month of August was presented for review. Councilmember Crais moved to accept the report; seconded by Councilmember Main. Motion carried 7- 0.

Discussion: Councilmember Crais inquired on why so many police runs were made to the Granville schools and what was the nature of these reports. Manager Hickman stated that thirteen calls were made to the middle school. He stated that he would inquire on the nature of these calls, as well as calls to the high school. 

Councilmember Robertson asked if truck traffic was picking up on North Pearl Street. Manager Hickman stated that regular/irregular monitoring is done in this area morning, noon, and evening. He stated that trucks that appear to have heavy loads are checked. Manager Hickman went on to say that he felt the truck traffic was better. Councilmember Crais stated that it seemed to go down, but in the last 6 to 8 months he has noticed an upward trend in truck traffic. 

Councilmember Crais stated that a tree on Summit Street needs to be looked at. It is a tree located near the castle house in the right of way. Councilmember Crais stated that neighbors have told him that calls have been put into the village offices. Manager Hickman stated that he would look into this, and they are currently looking at several trees with the same issues.

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Vice Mayor Moore stated that this committee is trying to schedule time with the GACC to work on the strategic plan. 

Finance Liaison (Moore) Vice Mayor Moore stated that they met with Bryn Du consultants and bond council earlier that day to discuss the renewal of outstanding notes. 

Granville Foundation (Main) No Report.

JEDD (Bellman, Crais) No Report.

Newark/Granville Committee (Bellman, Main) No Report. 

Personnel (Hartfield, McGowan, Robertson) No Report.

Planning Commission (McGowan) Mayor McGowan stated that a fence/parking was approved for the old Crown and Cushion. He stated that there were some people who spoke against Whit’s moving their location. The main reason was because of the large amount of restaurants in a small area. Manager Hickman stated that Whit’s would be moving to where Hare Hollow was located off of Broadway. Recreation Commission (McGowan) No Report.

Senior Citizen Committee (Moore, Robertson) Councilmember Robertson stated that this committee will meet at 4:00 on September 18, 03. She hopes to have resolutions for the next council meeting. Street Light Committee (McGowan) No Report. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Councilmember Bellman stated that this committee met earlier that day on Burg Street with area residents to discuss widening. He stated that there appeared to be a general consensus against any widening on Burg Street and there is a real concern over increased traffic and speed. Councilmember Hartfield stated that she believed that 4-5 of the residents (out of 12) were in favor of widening the street somewhat. She stated that the residents living right on the bricked portion were not in favor of widening, but other residents would like a little widening. Councilmember Hartfield stated that no decisions were made, just discussions took place. Councilmember Main stated that as a resident of Granville who travels on Burg St., he feels it would be very nice if the road were “a bit wider.” Councilmember Bellman asked if each resident could be sent a sheet to vote whether or not they would prefer widening the street. Manager Hickman stated that this could be done. He stated that a similar survey was recently sent out to the residents of Fern Hill on water extension. 

Councilmember Robertson inquired if the “one way scenario” for Burg Street could be revisited. Councilmember Hartfield stated that Thresher Street would not be accommodating for a one way street. Manager Hickman stated that according to Barkley Gano (resident on Burg Street) this scenario was tested in the 80’s and residents felt that is just didn’t work. He went on to say that he does not see this as a good situation because Thresher Street is very narrow. 

Tree & Landscape Committee (Moore) Vice Mayor Moore stated that this committee discussed a grant they received. They also discussed ash trees and concern of a pest that has moved from Michigan that is affecting them. Union Cemetery Board (Main) No Report. 

Bryn Du Committee II (Robertson, Crais, Moore) Councilmember Robertson stated that this committee would meet at 7:00 on September 18, 03. She stated that the committee will be updated on a visit to Oglebay Park and the committee appears to be on schedule for their final report at the end of October or partway through November. 

OTHER COUNCIL MATTERS Manager Hickman stated that a mistake was made by not including GACC as part of the agenda.

Councilmember Bellman stated that this was not on the agenda. He also mentioned some concerns he had at the last meeting regarding the GACC’s plan to promote local shopping by local residents. 

Councilmember Robertson stated that she was not in attendance at the last meeting where GACC spoke, but after reviewing the minutes, she feels that not much money was spent on local promotion. 

Councilmember Crais stated that he felt uncomfortable addressing this issue because it was late, and he was not in a position to “digest this material.” He felt as though it should be postponed and that it was in violation of council rules to discuss, unless someone wanted to amend the agenda. Councilmember Crais also stated that it was not appropriate to discuss under “Other Council Matters.” Councilmember Crais asked what the GACC presentation was for. Manager Hickman stated that Vice Mayor Moore and himself were to attend a meeting on September 18 to present a check. Vice Mayor Moore would also be giving a brief presentation on the state of the village. It was the GACC’s hope that this presentation would show the support by village officials to the GACC. Manager Hickman stated that $10,000 was to be presented. He also stated that a resolution was already passed which appropriated these funds for these reasons. 

Mayor McGowan stated that he felt it was ok to discuss this issue under “Other Council Matters” and two people (representing GACC) were in attendance for three hours and council owed it to them to let them know what council was doing. 

Vice Mayor Moore stated that she was under the impression that there was no action to take place. 

Vice Mayor Moore moved to amend the agenda and discuss a check presentation for GACC. Seconded by Councilmember Hartfield. (3-4)

 The agenda was not amended. (3 Yeas – Moore, Hartfield, McGowan, 4 Nays – Robertson, Bellman, Crais, Main)

Mayor McGowan stated that the issue would be on the agenda for the council meeting on October 1, 2003. 

Mayor McGowan stated that a date for Granville trick or treat needed to be decided. He also stated that the proposed date of October 30, 03 was the same night Newark would have their trick or treat. Council stated that Granville Trick Or Treat would be held on Thursday, October 30, 2003 from 5:30 – 7:00. 

Councilmember Crais stated that there was an interesting article on moratorium issues in this months Cities & Villages (Page 34) worth reading. 

 ADJOURNMENT At 9:57pm, Councilmember Hartfield moved to adjourn the meeting. Second by Crais. Motion carried, 7- 0. Meeting adjourned. 

 

Submitted by: Melanie Schott 

Council Minutes 9/3/03

 VILLAGE OF GRANVILLE COUNCIL MINUTES September 3, 2003 

CALL TO ORDER (by Mayor McGowan at 7:32 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Crais, Bellman, Vice Mayor Moore, and Mayor McGowan; Manager Hickman, Law Director Crites. 

Councilmember Crais moved to excuse Councilmembers Main and Robertson, seconded by Councilmember Hartfield. 

APPROVAL OF AGENDA (7:33 pm) Councilmember Crais moved to approve the agenda as presented, seconded by Vice Mayor Moore. Motion carried. 

CITIZENS’ COMMENTS (7:33 pm) All topics None

Bryn Du Uses Lesa Miller, Granville Recreation Commission, spoke to council in regards to using part of the Bryn Du grounds for soccer practice weeknight evenings through October. Ms. Miller stated that they would work with any parameters given by council. They would like to line the field, but this would not hurt the grass. Ms. Miller went on to say that they would use no more ground than what had been used for the Spring Egg Hunt; She estimated a 115x65 foot area. Approximately 15-30 kids (2 teams) would utilize the space at each practice, and no games would take place on the grounds. The field would be used by middle school aged children. 

Mayor McGowan asked what the Bryn Du Committee had decided in regards to usage of the facilities and property at Bryn Du. 

Vice Mayor Moore stated that the consensus of the committee is to grant as much use as possible so the community is using these facilities. She went on to say that specific action (motions) were taken to allow Tim Tyler and the Granville Middle School Parents to use the facilities. She stated that the committee was unaware of this particular request by the Recreation Commission at the time of their meeting. Vice Mayor Moore stated that the committee is working on policies relating to insurance and usage of the facility. 

Manager Hickman stated that the Bryn Du Committee was in favor of allowing any possible uses. He also stated that parking would need to take place in the lot and not on any grassy areas. He also asked Ms. Miller to provide needed insurance information. 

Councilmember Bellman asked if Polo was still being played in the month of October. Manager Hickman stated that the last Polo match is scheduled for October 12. He did not foresee any conflicts, however if the Polo players would like to practice during the week it would be possible. He stated that Polo practice could take place on the west end of the lawn, while soccer could be played at the east end. 

Vice Mayor Moore moved to allow the Granville Recreation Commission to use the grounds at Bryn Du for soccer practice as long as no permanent structures were put in place. Councilmember Crais seconded. Motion carried.

Terry Dixon, Co-President of the Middle School parents Association, spoke to council in regards to the Tour of Homes scheduled for October 4, 2003. She requested use of the Bryn Du Mansion, as well as the indoor tennis court, to add to the list of homes currently being shown. Ms. Dixon stated that this would benefit the entire community, since the funds raised are used for Granville schools. She also stated that they would have enough volunteers to staff and clean the facility the day of the tour. Ms. Dixon stated that the tour would be from 11:00 – 5:00. 

Manager Hickman stated that someone could do a quick walk- thru with Ms. Dixon to show her restricted areas, as well as the grounds. Ms. Dixon also asked council for a brief history/write-up of the grounds and mansion. Molly Roberts stated that she could provide this to Ms. Dixon. 

Vice Mayor Moore moved to allow the Granville Middle School Parents Association to use the Bryn Du Mansion and tennis court on October 4, 2003 for the Tour of Homes. Seconded by Councilmember Crais. Motion Carried. 

Pat Moller – GACC, spoke to council in regards to a request for funds designated for marketing efforts for the Chamber. She suggested a check presentation by council at the next luncheon meeting held on September 18. Ms. Moller thought that this might be a nice way to allow merchants to witness the support to their organization by village council and the township. 

Ms. Moller passed around a visitor’s map/brochure of Granville to the council members, as well as a copy of their strategic plan. She stated that Pyles Communication has helped in the development of this brochure and plan. Ms. Moller stated that it is their hopes to have this available for the Antiques Fair on October 4th. She also stated that they are working with Pyles Communication to advertise in the Sentinal, Advocate and Columbus Monthly. Ms. Moller stated that packets have been put together to distribute to Denison students in regards to local shopping in Granville. She stated that they intend on making similar packets for Denison Parents Weekend. Ms. Moller went on to say that they are also wanting to recruit Denison students for 3-4 internships. She mentioned that they are using a “town and gown approach.” She stated that they are also working with Pyles Communication to get a website underway. 

Mayor McGowan asked how many copies of the brochure would be available. Ms. Moller stated approximately 10,000. She also stated that an insert may be included on a quarterly basis listing upcoming events. Mayor McGowan suggested that Ms. Moller may want to see if any other merchants want to be added to the brochure before its final printing date. Ms. Moller stated that the current membership is 125, and there have been some new businesses that they need to target. The only businesses listed on the brochure are members. Mayor McGowan stated that perhaps some other businesses would want to join if they knew their business would then be listed.

Councilmember Bellman stated that he would like to see the chamber’s plan for encouraging local residents to shop locally in Granville. Ms. Moller stated that they have tried to target them by distributing the Denison packets (approximately 700) and local advertising. She stated that much of the budget will be used for local advertising and some of the ads have not yet been created. Ms. Moller stated that advertising is being done for the Granville Antiques Fair. She said that they are still in need of active volunteers to work on this approach to encourage local people to buy locally. Ms. Moller stated that a merchants meeting was held and some people would like to see a bridal registry, but volunteers are needed. Councilmember Bellman stated that the brochure seems to target folks not familiar with local businesses and he would like to see some more publications that encourage locals to buy commodities here in Granville.

Vice Mayor Moore inquired on how much of the budget is being used for local advertising. Ms. Moller stated that approximately $5,700 out of the $21,000 was being used for printing/paper, and $4,500 was for local advertising in the Advocate and Sentinal. Ms. Moller stated that $9,000 was being paid to Pyles Communication.

Councilmember Crais asked how the GACC’s branding strategy would meet their objective of attracting businesses. Ms. Moller stated that it is really hard to attract future businesses unless you are able to maintain the businesses you already have. She stated that a main objective is to show success in businesses already associated with the GACC. 

Councilmember Bellman stated that he wanted to further explain his position to encourage locals to shop at local businesses. He stated that branding has no impact on that and one needs to go beyond branding. Councilmember Bellman stated that he would like to see the GACC relay the message that taking dollars elsewhere will ultimately hurt the community. Ms. Moller stated that she can certainly express this to Pyles Communication and the need to work on educating the public on the economic impact of supporting local businesses. 

Councilmember Hartfield stated that the strategic plan’s primary objective lists buying locally as one of the three main goals. 

Councilmember Bellman stated that before he would be in favor of giving a bundle of money we should have a better idea of how the money is being spent. Ms. Moller acknowledged that it is a lot of money. Councilmember Bellman stated that he believed that chamber was investing funds to work in the planning stages with Pyles Communication, while the village was giving funds for the implementation of the plan. He stated that he expected to see more finished product and more than a logo. Ms. Moller stated that to date the packets to Denison students and parents are complete, as well as ads and press releases, brochure, and the logo/branding. 

Vice Mayor Moore asked what amount was the village’s responsibility. Ms. Moller stated $10,000 by the village and $10,000 by the township.

Councilmember Crais stated that it would be helpful to him to have more information on the GACC’s objective of attracting future businesses. He stated that there is not enough done to bring in new business and we have many duplications of businesses. Councilmember Crais stated that we need a diversified business community and he asked what the GACC has in mind to accomplish this. Ms. Moller stated that right now the focus is on keeping current businesses thriving and alive. She stated that the GACC would like to do whatever possible to assist the Economic Development Committee to attract businesses to Granville. She went on to say that they are a volunteer organization. 

Mayor McGowan asked when the funds are needed. Ms. Moller stated that the first part of October would be great. Mayor McGowan also suggested enlargening the web-site address on the brochure. 

Vice Mayor Moore asked for an updated budget when it becomes available. Ms. Moller stated that she knew it would change after a meeting she was having the following day and that she would provide the new budget before the next council meeting. 

Councilmember Hartfield asked if Ms. Moller could forward the ‘Celebration of Seasons’ to Manager Hickman to be distributed to council members. 

Vice Mayor Moore asked Ms. Moller if the GACC has an opinion or interest in using the Sinnet House. Ms. Moller stated that this topic is on their agenda for a future meeting, but she stated that some have envisioned the house being used as a visitor center with where brochures could be available. She stated that they envision staffing with volunteers and hopefully have restrooms available. Ms. Moller stated that the use of this building could give the GACC the space to work in a professional manner. Vice Mayor Moore asked Ms. Moller to relay what the board’s decision is once they have their next meeting. Ms. Moller stated she would.

Ms. Moller also asked Vice Mayor Moore how the GACC could work with the Economic Development Committee. Vice Mayor Moore stated that they could certainly further discuss this. 

 Mayor McGowan closed citizens’ comments at 8:30 pm. 

PUBLIC HEARING None Scheduled 

NEW BUSINESS (8:30 pm) Ordinance No. 13-03, An Ordinance To Vacate A Portion Of A Certain Alley Parallel To Sunrise Street was introduced by Councilmember Crais. Second by Councilmember Hartfield. Mayor McGowan scheduled the public hearing for Ordinance No. 13-03 on September 17, 2003.

 Ordinance No. 14-03, An Ordinance Accepting The Dedication Of The Sinnett House From The Granville Library Board was introduced by Vice Mayor Moore. Second by Councilmember Hartfield Mayor McGowan scheduled the public hearing for Ordinance No. 14-03 on September 17, 2003. 

 OLD BUSINESS None Scheduled

 REVIEW OF MINUTES (7:50 pm) Regularly Scheduled Meeting of August 20, 2003. Vice Mayor Moore moved to accept the minutes as amended; seconded by Mayor McGowan. Motion carried, 5-0. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) No Report.

Finance Liaison (Moore) No Report.

Granville Foundation (Main) No Report.

JEDD (Bellman, Crais) No Report.

Newark/Granville Committee (Bellman, Main) No Report.

Personnel (Hartfield, McGowan, Robertson) Councilmember Hartfield stated that healthcare benefits for village employees, as well as salary ranges, were discussed in the meeting held earlier that evening. She went on to say that no decision was made, and they are waiting on the CPI index to come out. 

Planning Commission (Main) No Report.

Recreation Commission (McGowan) Mayor McGowan mentioned the 20 acres purchased by the Township Trustees at Raccoon Valley Park. He stated that tackle football is going well, and all of the fall activities are starting up. Mayor McGowan also stated that a well was in place at Wildwood Park. 

Senior Citizen Committee (Moore, Robertson) No Report. Street Light Committee (McGowan) Mayor McGowan stated that they are waiting on costs of lights. He also said that AEP has not yet put in the lights scheduled for this year, but will most likely do so in early spring of next year.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Manager Hickman stated that he is working with Councilmember Bellman on a Resolution and Ordinance that will come to council in the near future. Manager Hickman also stated that he hopes to schedule a meeting with the Burg Street neighbors before the next council meeting to discuss road improvements at the bricked portion of Burg Street. Councilmember Bellman suggested that it might be nice to have the meeting at the location. 

Tree & Landscape Committee (Moore) No Report.

Union Cemetery Board (Main) No Report.

Bryn Du Committee (Moore, Robertson, Crais) Vice Mayor Moore stated that the committee has reviewed the results of the surveys. She stated that there was a clear consensus that people want to see the fields left as is – open. The next meeting is scheduled for September 18, 2003 at 7:00 pm. 

OTHER COUNCIL MATTERS Councilmember Bellman inquired on a handout provided in each packet regarding the EPA. He asked if sewer issues would be done through annexation. Manager Hickman stated yes. 

ADJOURNMENT At 8:45 pm, Councilmember Bellman moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 5-0. Meeting adjourned. 

 

Submitted by: Melanie Schott 

Council Minutes 8/20/03

 VILLAGE OF GRANVILLE COUNCIL MINUTES August 20, 2003 

CALL TO ORDER (by Mayor McGowan at 7:30 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Bellman, Main, Vice Mayor Moore, and Mayor McGowan; Manager Hickman; Law Director Crites. Councilmember Main moved to excuse Councilmember’s Crais and Robertson. Second by Councilmember Bellman. Motion carried. 

APPROVAL OF AGENDA (7:32 pm) Mayor McGowan stated that the previously scheduled Executive Session would be held at a later time. 

Vice Mayor Moore moved to approve the agenda as altered, seconded by Councilmember Main. Motion carried. 

CITIZENS’ COMMENTS (7:32 pm) All topics – Eloise DeWarte, 338 East College Street, stated she was here to support the library board’s proposal. 

Library Board – Ruth Owen/ Mike Frazier Ruth Owen stated that the Sinnett House is being offered to the village as a gift by the Bicentennial Commission as their legacy. She stated that if tax payer dollars were originally used to purchase the home, it could not be gifted to the village. She stated that they propose moving the Sinnett House eight feet to face 130 South Prospect Street. Ms. Owen went on to say that there were four contracts to move the house that ranged from $142,000 to $175,000. Ms. Owen stated that the property that the house is located on could be leased back to them on a long term basis for a low amount of money. She went on to say that this would be handled in a similar way that Denison University handles faculty housing. Ms. Owen stated that the Library Board’s first objective was to preserve and restore the home. Ms. Owwn stated several uses that the board envisioned the home being used for. Some suggestions were to have a visitor center for the village, private offices, and public restrooms. Ms. Owen went on to say that the Sinnett House would enhance the look of South Prospect Street, as well as allow for the library to remain downtown and be able to expand in the future. Ms. Owen stated that the board would like to get started as soon as the village is willing to accept the gift. She anticipates starting in January 04 and ending in December 04 for the Candlelight Walking Tour.

Ms. Owen stated that $6000 per year is currently paid for the uses in the Sinnett House. 

Ms. Owen stated that they met with the Fellowship Board (which currently meets at the Sinnett House) earlier in the day and they were very supportive of this proposal. The Granville Fellowship Committee was offered space in the Granville Schools Administrative Building by Kathy Lowery. Susan Cramer would provide remodeling accommodations in that building. 

Councilmember Hartfield stated that she thought it was great that their plan was doing something so useful and that they had done a wonderful job. She went on to say that she has heard requests many times for public restrooms in the village by the Chamber of Commerce. Councilmember Hartfield stated that the house facilitates a different use that can add to our community. Councilmember Hartfield asked if the filled in area where the house previously sat would be used for library expansion in the future. Ruth Owen said yes. She also stated that the Planning Commission voted down a parking lot being located on this filled in area. 

Vice Mayor Moore asked if there was a legal reason why the home was being gifted to the village instead of the Historical Society, or other entity. Ms. Owen stated that they only approached gifting the home to the village, but assumed an entity such as the Historical Society was unable to have such a building. Vice Mayor Moore asked if the costs presented included public restrooms. Ms. Owen stated that the bids did not include public restrooms. She stated that the bid included tear down, full basement, filling in the old site, and restoring the home. The restoration would include changing siding and windows of the same style and quality. Ms. Owen also stated that the house is currently too wide to fit on the land as is. She stated that the kitchen area (which was not original) would need to be taken off, however the rest of the room configurations would remain the same. Vice Mayor Moore asked if a floor plan was available. Ms. Owen said she did not have one, but explained the current layout.

Vice Mayor Moore asked Law Director Crites if the Fellowship moves to the school administrative building would there be a change in use issue regarding requiring planning or village approval. Law Director Crites stated that he would need to look into this further. Ms. Owen stated that the Fellowship only meets during the day and they really wanted to be able to continue to meet within walking distance to the village. 

Councilmember Bellman suggested that it might be appropriate to schedule a time where the public could offer their input/comments. He went on to say that he would like to see a picture of the Sinnett House, as well as the layout of the inside. If one could be provided to the village manager he would appreciate looking at it. Ms. Owen added that the current layout would need to be altered in some ways to fit into the proposed space. She added that if the Planning Commission would allow closer proximity to the post office, perhaps more of the house could be saved. Councilmember Bellman stated that he is not in favor of seeing a vacant lot located next to the street. He does like it that the house would be preserved and more accessible and visible under this proposal. Councilmember Bellman also stated that he is in favor of seeing the library remain downtown. 

Councilmember Main stated that this proposal would still need to go through the Planning Commission, as well as the Board of Zoning and Appeals.

Mayor McGowan asked if the Chamber of Commerce or Welcome Committee move to the Sinnett House – would staffing be handled by volunteers and who would maintain supervision of that. Ms. Owen stated that she anticipated a mix of options. Perhaps the head of the Chamber or Welcome Committee could oversee this, or it could be staffed with volunteers. She added that hired help may be required for the maintenance of any public restrooms that are built.

 Mayor McGowan asked Law Director Crites if council’s actions would come in the form of a Resolution or Ordinance. Law Director Crites suggested an Ordinance. Mayor McGowan stated that at best council could act on this by the third week of September. 

Vice Mayor Moore asked ballpark what the library would lease the land for. Ms. Owen stated that several amounts were mentioned from $50.00 to $100.00 per month. Mr. Frazier added that $1000.00 per year was the range they anticipated. Mayor McGowan asked if these monies could be used to staff the building at various needed times throughout the year. Mr. Frazier stated that the library would not be using this building at all and they cannot use library funds for non-library purposes. 

Mr. Frazier asked if they should contact the Planning Commission or Board of Zoning and Appeals in the interim while council acts on this proposal. Manager Hickman stated that he could give them a calendar of when the committees are meeting. Councilmember Bellman suggested that they have a preliminary meeting with the two committees. 

Ms. Owen stated that they are working with the contractor on trying to save a tree located on the property. If the roots pose a problem, the contractor has informed her that the tree could die. 

Vice Mayor Moore addressed Eloise DeSwarte in regards to her comments in support of the Fellowship moving into the school administration building. She asked if she was speaking on behalf of the entire Fellowship or this was her personal preference. Ms. DeSwarte stated that after the meeting with the Library Committee, she believed there was 100% support of the proposal and that members of Granville Fellowship were relieved to have a place to go in the village. 

Mayor McGowan asked council members if Law Director Crites should draw up an Ordinance accepting the donation. Councilmember Main added that additional information would still need to be reviewed before making a final decision. For example, providing views of the interior layout for council members to review. 

Ms. Owen was asked the terms of the lease agreement. She stated that they were open to suggestions, but initially thought 25 years. 

Councilmember Bellman wished to clarify if the land itself would remain with the library and would the village be leasing only the land from them. Law Director Crites stated that the village would own the house and there could be a long term ground lease for the property. Councilmember Bellman asked who would pay the real estate taxes. Law Director Crites stated that he would check but he believes they would be exempt. Mr. Frazier added that they currently pay the taxes, but have recently applied for exemption. 

Mayor McGowan closed citizens’ comments at 8:09 pm. 

PUBLIC HEARING None Scheduled 

NEW BUSINESS (8:10 pm) Resolution No. 03-34, A Resolution To Award The Bid For The Installation Of A Burg Street Booster Station Generator, Per Specifications To Jess Howard Electric, And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Bellman. Second by Councilmember Main. Discussion: Manager Hickman stated that this is a great addition to the current water system and much needed. He went on to say that it would boost the water pressure. The generator would be located on Denison property. It is a “smooth aluminum yellowish box.” Manager Hickman stated that the box is not too obvious from Burg Street. Vice Mayor Moore asked how many bids went out and the range of the bids. Manager Hickman stated that he did not have that information readily available, but he could get it for her. He went on to say that Jess Howard Electric was the least amount. Vice Mayor Moore also asked how much was budgeted for this project. Manager Hickman stated that they were under the $60,000 that had been appropriated. 

 Motion to adopt carried (5-0). Resolution No. 03- 34 is adopted. 

 Resolution No. 03-35, A Resolution To Award The Bid For 2003 Street Painting, As Per Specifications To Griffen Pavement Striping, And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Bellman. Second by Councilmember Main. Discussion: Vice Mayor Moore asked if we have gotten rid of any striped areas. Manager Hickman stated that there was 30% less from the year before. Vice Mayor Moore also inquired if Griffen Pavement Striping had been used for striping in the past. Manager Hickman stated yes – last year. 

 Motion to adopt carried (5-0). Resolution No. 03- 35 is adopted. 

OLD BUSINESS None Scheduled

 REVIEW OF MINUTES (8:12 pm) Regularly Scheduled Meeting of June 4, 2003 Councilmember Main moved to accept the minutes as previously amended; seconded by Councilmember Hartfield. Motion carried, 5-0. 

Regularly Scheduled Meeting of August 6, 2003. Councilmember Main moved to accept the minutes as presented; seconded by Councilmember Hartfield. Motion carried, 5-0. 

MAYOR’S COURT REPORT – July (8:14 pm) The Mayor’s Court Report for the month of July was presented for review. Vice Mayor Moore moved to accept the report; second by Councilmember Hartfield. Motion carried, 5-0 

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT – July (8:15 pm) The Manager’s Report for the month of July was presented for review. Vice Mayor Moore moved to accept the report; seconded by Councilmember Main. Motion carried 5-0.

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) No Report. Finance Liaison (Moore) No Report

Granville Foundation (Main) No Report.

JEDD (Bellman, Crais) No Report.

Newark/Granville Committee (Bellman, Main) No Report. 

Personnel (Hartfield, McGowan, Robertson) A tentative meeting was set for 6:00 pm on September 3rd to discuss insurance and miscellaneous issues. 

Planning Commission (Main) Mayor McGowan stated that he would be unable to attend the next meeting on Monday, August 25 – 7:30 pm. If anyone is able to attend, he asked that they let him know. Councilmember Hartfield stated that she would check her schedule. 

Recreation Commission (McGowan) No Report.

Senior Citizen Committee (Moore, Robertson) No Report. Street Light Committee (McGowan) Mayor McGowan stated that this committee is working with the village manager on bids for lights. He went on to say that due to inclement weather, AEP has been unable to get to some of the light replacements. They plan on getting to them early next year. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Mayor McGowan spoke in regards to the signage on the alley located between Cherry and Mulberry Street. He stated that ‘Caution Children at Play’ signs would be put up. He went on to say that speed bumps may also be put in. 

Mayor McGowan stated that the committee is looking at additional parking spaces being put on East Broadway – at the bottom of Mt. Parnassus. He stated that a request came from several neighbors in that area to add spaces for their use as well as use for additional downtown parking. Manager Hickman stated that a proposal will be prepared. 

Tree & Landscape Committee (Moore) Vice Mayor Moore stated that this committee is looking for sites to plant trees this fall. If anyone is aware of an area in the village needing a tree, she asks that you contact either Joe Hickman or her. Union Cemetery Board (Main) No Report. 

 OTHER COUNCIL MATTERS Manager Hickman stated that there is still a need for a 19” mower – and they are down to a 21” mower.

Manager Hickman updated council on some upcoming presentations, including Doug Hyatt, AEP, speaking on September 17th, as well as LCATS being available to provide information on the Cherry Valley Road extension. On September 3rd, Pat Moller, with the Chamber of Commerce, will update council on their logo. He stated that he also anticipates a request for financial assistance and council’s agreement with them. 

Manager Hickman also updated council on the Fern Hill water request. He stated that some residents would like water extended, while others would not. Manager Hickman has asked residents for their input. He will update council further when he has more information.

Manager Hickman stated that there is a need to work on insurance related issues in the Personnel Committee. A tentative meeting was scheduled for 6:00 on September 3rd. 

Councilmember Main stated that he will be unable to attend the September 3rd Council meeting. 

ADJOURNMENT At 8:27 pm, Councilmember Main moved to adjourn the meeting. Second by Vice Mayor Moore. Motion carried, 5-0. Meeting adjourned. 

 Submitted by: Melanie Schott 

Council Minutes 8/6/03

 VILLAGE OF GRANVILLE COUNCIL MINUTES August 6, 2003 

CALL TO ORDER (by Mayor McGowan at 7:30 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Robertson, Crais, Main, Vice Mayor Moore, and Mayor McGowan; Manager Hickman, Law Director Crites. 

Councilmember Crais moved to excuse Councilmember Bellman, seconded by Councilmember Robertson. 

APPROVAL OF AGENDA (7:32 pm) Councilmember Hartfield moved to approve the agenda as presented, seconded by Vice Mayor Moore. Motion carried. 

CITIZENS’ COMMENTS (7:32 pm) All topics None

Spring Valley Update – Township Trustees Jim Havens & Wes Sargent

Jim Havens stated that the Spring Valley issue started off with village council and Joe Hickman, who did a good job at the preliminary parts. The issue was then handed off to the township trustees so that they could use some of their taxing authority to put the issue on the ballot. Trustee Havens stated that this afternoon they received an executed contract from the Spring Valley Company. This contract would establish some of the concrete numbers needed to go through the levy process. Trustee Havens also mentioned an article that will be in this week’s Sentinel outlining some of the key steps being taken for the Spring Valley project. He went on to say that Doug Plunkett was retained to provide some of the needed information, and his verification report is available to each council member. Trustee Havens stated that Doug Plunketts report agreed with much of what the Spring Valley Committee, but included some additional findings which the trustees accepted. 

Trustee Havens stated that it was their thought to ask for more money to do some types of amenities and due to the low interest rates it was better to ask for the money up front. Trustee Havens stated that they estimate the cost to renovate the pool building to be around $150-$200 per square foot. He also stated that the report includes suggestions to build amenities such as a slide to remain competitive with other area pools. Trustee Havens stated that the report consists of two components (1) cost of the pool itself and (2) being the renovation costs. Trustee Havens told council members that a preliminary “off the record” guess for the levy would be less than 1 mil. He went on to say that the trustees foresee the village taking over the on-going operational costs for the pool. 

Wes Sargent stated that one critical area he felt needed looked at was the need to make sure Spring Valley Pool is a place kids want to come. He stated the competition Spring Valley faces with the Heath Pool and the need to lure kids who currently go there back to Spring Valley. Trustee Sargent went on to say that this was why they foresaw a need to include the water slide even though it is expensive. Trustee Sargent stated that these types of amenities are needed for a viable contract. 

Vice Mayor Moore asked when the trustees will meet next. Trustee Havens stated that there are two meetings set. The first is Saturday, August 9 at 9:00 am. He stated that this meeting is to accept the information and request the auditor to do a certification. The second meeting is set for the following Saturday, August 16. This meeting will be to establish the millage and put the issue on the ballot. 

Councilmember Robertson inquired if the township trustees were willing to pay for any of the on-going operational costs. Trustee Havens stated that if made into the right kind of facility they saw the operation paying for itself. 

Mayor McGowan stated that if the facility made a profit, then the trustees would not be interested in that as well. Trustee Havens agreed. 

Councilmember Robertson stated that many residents have suggested renaming the facility to ‘Spring Valley Park.’ She went on to ask the trustees if they were prepared to support the project.

Trustee Sargent stated that they have certainly showed their support by spending money to hire a consultant. He went on to say that speaking for himself he would like to stay neutral and if the people vote for it he will be for it and vice versa. Trustee Havens stated that he saw no consensus among the trustees in regards to their support. He went on to say that he is undecided on publicly supporting it. 

Councilmember Crais asked if assuming passage in November and the village taking over the administration, would council be tied to the mentioned ‘Priorities 1-2-3’. Trustee Havens stated there would still be the said amount of funds, but that the trustees would be open to changing renovations around. 

Manager Hickman, as well as Trustee Havens, wished to thank the family members, trustees and Norm Kennedy for their hard work on this project. 

Mayor McGowan closed citizens’ comments at 7:45 pm. 

PUBLIC HEARING None Scheduled 

NEW BUSINESS (7:46 pm) Ordinance No. 12-03, An Ordinance To Revise The Codified Ordinances By Adopting Current Replacement Pages, And Declaring An Emergency was introduced by Councilmember Crais. Second by Councilmember Hartfield. Discussion: Law Director Crites stated that Ordinance 12- 03 codifies ordinances and updates current laws by the Ohio General Assembly. 

Vice Mayor Moore asked what the code about ‘cheating’ involved. Law Director Crites stated that it was in reference to gambling. 

Roll call vote on Emergency clause: Main, Hartfield, Robertson, McGowan, Crais, Moore.

Roll call vote: Crais, Hartfield, Moore, Robertson, Main, McGowan.

(6-0). Ordinance No. 12-02 is adopted.

 OLD BUSINESS None Scheduled

 REVIEW OF MINUTES (7:50 pm) Regularly Scheduled Meeting of June 4, 2003. Approval of minutes was postponed until Councilmember Crais has a chance to review for changes. 

Regularly Scheduled Meeting of July 16, 2003. Sharon Sellitto attended the July 16 meeting and asked for some revisions in paragraphs 1 and 2 on the first page. Councilmembers reviewed and accepted changes. Councilmember Hartfield moved to accept the minutes as corrected; seconded by Vice Mayor Moore. Motion carried, 6-0. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Vice Mayor Moore stated that this committee met several weeks ago with Lyn Straker, from the Granville School Board. They discussed concerns over the use of abatements to lure more business development and the impact this has on the schools. Vice Mayor Moore stated that the general consensus was that the main reason to have development was to help broaden the tax base for the schools. She went on to say that a decision was made to put together of a panel of people who work on this type of work, such as business parks, and find out what kind of things would attract them to our community. Vice Mayor Moore stated that more information will come at a later time.

Finance Liaison (Moore) No Report.

Granville Foundation (Main) No Report.

JEDD (Bellman, Crais) No Report.

Newark/Granville Committee (Bellman, Main) No Report.

Personnel (Hartfield, McGowan, Robertson) No Report. 

Planning Commission (Main) Mayor McGowan stated that he had attended the last two meetings. He stated that he would be unable to attend the meeting on August 25, and if any member of council is able to attend this meeting, please let him know. Mayor McGowan went on to say that Law Director Crites has been working with Village Planner, Seth Dorman on updating the zoning code language. Manager Hickman stated that these changes will be available soon with a new copy indicating all changes. 

Councilmember Robertson asked what the enclosed minutes were for in the packets and were the changes voted on. It was stated that these minutes from the meeting did not indicate changes made, but suggestions and comments made and these issues were not voted on. 

Law Director Crites stated that any changes would ultimately come to council as proposals for change.

Councilmember Crais stated that he found some of Mr. Salvage’s statements “very disturbing.” He mentioned his remarks on the second page of the minutes in regards to parking being limited to behind buildings and his comments on drive-thrus. Councilmember Crais went on to say that although these are Mr. Salvage’s opinions, he is speaking as the chair of the Planning Commission. He recalled that much effort was put into some of these policies several years back. He stated that it is unclear from the minutes if these areas were voted on. Mayor McGowan stated that they were not voted on and these opinions were not shared by the majority of the members there. Mayor McGowan stated that the comments by Mr. Salvage were items he wanted notation of for people could look at in the future.

Mayor McGowan stated that the first ever skateboard ramp was approved for a private residence. He went on to say that this ramp will be taken down in the winter time. 

Recreation Commission (McGowan) Mayor McGowan stated that 25 boys signed up for tackle football. The original $200 cost may be reduced to $150. He went on to say that the Evans Foundation and Village will pay for a watering system at Wildwood Park. Moreover, a $100,000 grant to build a plastic playground structure at Raccoon Valley Park was submitted. Lastly, Mayor McGowan stated that the new field that was just reseeded cannot have cleats on it for one year. 

Senior Citizen Committee (Moore, Robertson) Will meet in September. Street Light Committee (McGowan) No Report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Councilmember Hartfield stated that this committee met prior to the council meeting. She stated that several ideas were suggested to both parties involving the alley off of Cherry Street. Some suggestions included removing the signs in the alley and replacing them with ‘Children At Play’ signs. It was also suggested to put in speed bumps. The committee asked attendees of the meeting to think about the proposed changes and a decision would be made at the next meeting. Councilmember Hartfield went on to say that a compromise needs to be made to keep kids safe and not allow fast traffic through the alley way. She also stated that this compromise needs to also allow residents on the street to not feel as though they will be ticketed every time they drive through. 

Mayor McGowan stated that there continues to be updates made to the village lights. He anticipated this issue being further discussed at the next meeting. He also inquired if any solution has been made on the Fern Hill water situation. Manager Hickman stated that a letter was sent to Jim Matesich of Fern Hill, but he has not heard back from him. Manager Hickman stated that he would follow up with Mr. Matesich. Manager Hickman went on to say that a request for an estimate on sewer needed to be provided as well. 

Tree & Landscape Committee (Moore) No Report.

Union Cemetery Board (Main) Councilmember Main stated that the Old Colony burial ground has some new positive changes, including the recent restoration of 34 stones, which are marked by blue tape. Approximately 30+ others are in the process of being restored. Councilmember Main read a letter commending Jacob Brown and Ann Kennedy (two interns that helped this past summer.) Councilmember Main went on to say that Felumlee Monument donated a heavy lifting device and did not charge for the use of their time or equipment. Councilmember Robertson asked if a formal thank you would be done to Felumlee Monument. Councilmember Main stated yes – one would come through the Cemetery Board. Councilmember Main stated that there was one negative issue discussed at the meeting and that involved a tree limb from the large Ash tree falling on a stone that was renovated last year. This stone will go back on the list to be renovated again. He also stated that the book used when guiding people during tours has been updated and rebound. 

OTHER COUNCIL MATTERS Vice Mayor Moore asked if LCATS or ODOT would be available to speak in regards to the Cherry Valley Road/SR 16 intersection in light of the recent State Budget proposals. Manager Hickman stated that he would check on their availability for August and September. 

Mayor McGowan noted the new railing outside the village offices. He went on to say that the annual Blues Festival is scheduled for September 6th. 

Vice Mayor Moore encouraged council and others to attend to Hartford Fair to show their support for local agriculture. She went on to say that Lyle King’s brother would be performing Saturday night at the Hartford Fair. 

ADJOURNMENT At 8:26 pm, Councilmember Crais moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 6-0. Meeting adjourned.

Submitted by: Melanie Schott 

Council Minutes 7/16/03

 VILLAGE OF GRANVILLE COUNCIL MINUTES July 16, 2003 

CALL TO ORDER (by Mayor McGowan at 7:30 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Robertson, Vice Mayor Moore, and Mayor McGowan; Law Director Crites. Councilmember Robertson moved to excuse Councilmember’s Bellman, Crais and Main. Seconded by Vice Mayor Moore. Motion carried. 

APPROVAL OF AGENDA (7:32 pm) Councilmember Hartfield moved to approve the agenda as presented, seconded by Vice Mayor Moore. Motion carried. 

CITIZENS’ COMMENTS (7:32 pm) All topics – Sharon Sellitto, 215 S. Cherry St., spoke in regards to an alley behind her home. She said that she uses this alley to enter her driveway. Ms. Sellitto stated that a sign stating ‘No Thru Traffic – 15 mph’ was placed in the alley - she believes last fall. She stated that to her knowledge she was the only person on the street to receive a letter not to use the alley for thru traffic. She went on to say that she had contacted Manager Hickman in regards to the sign and was upset because she was not previously notified that the sign was being put into place, only notified after it was put up. Ms. Sellitto stated that she would like council to change the authority given to the village manager. Ms. Sellitto stated that if the current sign does stay up she would like to see village workers dig out her driveway every time it snows this winter so she can get up her driveway from Cherry Street. She also would want her curbs re-cut so she can get in her driveway from Cherry Street, or just remove the sign. Mayor McGowan inquired on whether or not alleys plowed. Vice Mayor Moore stated yes, but they are normally the last to be done. 

Ms. Sellitto stated that the village police department, prior to the sign being put up, was notified of children playing in the alley. Chief Cartnal stated that he was aware of these concerns. He went on to say that he was not aware of the sign being put up until after it was in place. Chief Cartnal then contacted the village manger to see if it was his intent to have this enforced. Ms. Sellitto stated that she also spoke with Chief Cartnal after the sign was put into place and asked if she would be ticketed if she disregarded the sign. She also inquired on whether or not visitors to her home would be ticketed.

Ms. Sellitto stated that she would be in favor of a sign stating ‘Caution – Children at Play’. She went on to say that she has concern over children playing in the alley and their safety. Mayor McGowan stated that it would be appropriate for the Streets and Sidewalks Committee to address this issue with Manager Hickman. Ms. Sellitto asked to be notified of the next Streets and Sidewalk Committee meeting by phone or mail. Her phone number is: 587-2834.

A woman with Ms. Sellitto (who did not state her name and address) asked the Village Law Director the difference between an ‘alley’ and a ‘street.’ Law Director Crites read the language as it appears in the village charter. He also stated that an alley is not as regulated as a street. 

Mayor McGowan closed citizens’ comments at 7:47 pm. 

PUBLIC HEARING Ordinance No. 11-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses.

 No One appeared to speak for or against Ordinance No. 11-03.

Mayor McGowan closed the public hearing at 7:50 pm. 

NEW BUSINESS (7:50 pm) Resolution No. 03-33, A Resolution To Authorize The Village Manager To Advertise For Bids For 2003 Street Painting was introduced by Councilmember Hartfield. Second by Councilmember Robertson. Discussion: No discussion.

 Motion to adopt carried (4-0). Resolution No. 03- 33 is adopted. 

 Ordinance No. 12-03, An Ordinance To Revise The Codified Ordinances By Adopting Current Replacement Pages, And Declaring An Emergency.

Discussion: Tabled. 

OLD BUSINESS (7:52 pm) Ordinance No. 11-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses, was reintroduced by Councilmember Hartfield. Second by Vice Mayor Moore.

Discussion: No discussion.

 Roll call vote on Ordinance No. 11-03: Moore, Robertson, Hartfield, McGowan. (4-0). Ordinance No. 11-03 was adopted.

 REVIEW OF MINUTES (7:53 pm) Regularly Scheduled Meeting of June 4, 2003. Approval of minutes was delayed until next council meeting.

Regularly Scheduled Meeting of June 18, 2003. Vice Mayor Moore moved to accept the minutes as presented; seconded by Councilmember Hartfield. Motion carried, 4- 0. 

MAYOR’S COURT REPORT – June (7:55 pm) The Mayor’s Court Report for the month of June was presented for review. 

 Vice Mayor Moore moved to accept the report; second by Councilmember Hartfield. Motion carried, 4-0 

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT – June (7:56 pm) The Manager’s Report for the month of June was presented for review. Vice Mayor Moore moved to accept the report; seconded by Councilmember Robertson. Motion carried 4-0.

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Vice Mayor Moore stated that the committee will meet this Friday at 7:30am. She said that Lyn Straker would be attending to discuss different economic tools and the impact/effect they have on schools. 

Finance Liaison (Moore) Income Tax Reports are in. Vice Mayor Moore stated that they are 3.85% ahead of last year. 

Granville Foundation (Main) No Report.

JEDD (Bellman, Crais) No Report.

Newark/Granville Committee (Bellman, Main) No Report. 

Personnel (Hartfield, McGowan, Robertson) No Report.

Planning Commission (Main) No Report.

Recreation Commission (McGowan) Mayor McGowan stated that this committee is looking into offering field tackle football for grades 4-5-6. The start-up costs are $200.00 for each participant. Mayor McGowan went on to say that the committee is looking into installing a sprinkling system for Wildwood Park. He also said that the number of participants continues to grow. Mayor McGowan stated that the committee was pleased with the recent concerts on the green. 

Senior Citizen Committee (Moore, Robertson) No Report. Street Light Committee (McGowan) No Report. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No Report. Sharon Sellitto, 215 S. Cherry St., would like to be contacted when this committee meets next. 587- 2834. 

Tree & Landscape Committee (Moore) No Report. Union Cemetery Board (Main) No Report. 

 OTHER COUNCIL MATTERS The Bryn Du Open House is on July 27th – 1:00- 5:00. The community survey is currently available at various locations around town, including the library and village offices. It will be available soon (this week) on the Granville Village web-site. The deadline to fill out the survey is August 15th. Councilmember Robertson noted that survey tabulation is much easier if people fill out the survey on-line. 

ADJOURNMENT At 8:02 pm, Vice Mayor Moore moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 4-0. Meeting adjourned. 

 

Submitted by: Melanie Schott 

Council Minutes 6/18/03

VILLAGE OF GRANVILLE COUNCIL MINUTES June 18, 2003 – 7:30pm 

CALL TO ORDER (by Mayor McGowan at 7:32 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Main, Hartfield, Vice Mayor Moore, Mayor McGowan, Manager Hickman, Law Director Crites. Councilmember Main moved to excuse Councilmembers Crais, Robertson, and Bellman, seconded by Councilmember Hartfield. 

APPROVAL OF AGENDA (7:33 pm) Councilmember Hartfield moved to approve the agenda as presented, seconded by Councilmember Main. Motion carried. 

CITIZENS COMMENTS (7:34 pm)

All topics No one appeared to speak. Mayor McGowan closed citizens’ comments at 7:34 pm. 

PUBLIC HEARING 2004 County Tax Budget – No one appeared to speak for or against the 2004 County Tax Budget.

Mayor McGowan closed the public hearing at 7:34 pm.

 NEW BUSINESS (7:34 pm)

 Resolution No. 03-31, A Resolution To Adopt The 2004 County Tax Budget As Proposed And To Direct The Village Manager To Submit It To The County Auditor was introduced by Councilmember Hartfield. Second by Councilmember Main.

Discussion: Manager Hickman stated that this budget sets the pace for the official budget. He went on to say that he foresees several changes come September/October including the addition of some storm sewer projects.

Motion carried. Resolution No. 03-31 is adopted. 

Resolution No. 03-32, A Resolution To Authorize the Village Manager To Seek Bids For The Burg Street Emergency Electrical Generator was introduced by Councilmember Main. Second by Vice Mayor Moore.

Discussion: Manager Hickman stated that this equipment is necessary to boost water pressure for the following areas: Denison University campus, Burg Street, Chapin Place and Briarwood. Vice Mayor Moore asked if this would replace the generator and what the project may cost. Manager Hickman stated that a new generator would be cost approximately $40,000.

Motion carried. Resolution No. 03-32 is adopted. 

Ordinance No. 11-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses was introduced by Councilmember Hartfield. Second by Councilmember Main. Mayor McGowan scheduled a public hearing for Ordinance No. 11-03 for July 16th. 

OLD BUSINESS (7:35 pm) None scheduled. 

 REVIEW AND APPROVAL OF MINUTES (7:36 pm) a. Regularly Scheduled Meeting - June 4, 2003 Minutes were reviewed, however Councilmembers opted to review and approve the minutes at a future meeting after Councilmember Crais and other council members have had a chance to review. Manager Hickman stated that this request came from Councilmember Crais who was unable to attend tonight’s meeting. 

MAYOR’S COURT REPORT – May (7:43 pm) The Mayor’s Court Report for the month of May was presented for review. 

 Vice Mayor Moore moved to accept the report; second by Councilmember Hartfield. Motion carried.

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT – May (7:45 pm)

The Manager’s Report for the month of May was presented for review. 

 Councilmember Main asked if everything was ok with the tax receipts. Manager Hickman stated things are currently comfortable, but he is remaining cautious. Vice Mayor Moore moved to accept the report. Seconded by Councilmember Main.

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS (7:48 pm)

Economic Development Committee (Crais, Moore, Robertson) This committee is not meeting this Friday. The next meeting is scheduled for July 18th. Lynn Straker, from the Granville School Board, will attend to discuss the impact of different economic tools such as abatement. 

Finance Liaison (Moore) No Report

Granville Foundation (Main) No Report

JEDD (Bellman, Crais) No Report

Newark/Granville Committee (Bellman, Main) No Report

Personnel Committee (Hartfield, McGowan, Robertson) No Report

Planning Commission (Main) Mayor McGowan stated that he will attend this committee meeting on Monday.

Recreation Commission (McGowan) Mayor McGowan noted two large events being sponsored by the Recreation Commission this weekend. There will be a concert after the bike race, as well as the concert on the green. Mayor McGowan went on to say that the commission is discussing a possible levy in the future due to increased participation. 

Senior Citizen Committee (Moore, Robertson) Vice Mayor Moore stated that this committee is currently working on a resolution regarding assistance from the village in terms of possible land for senior housing. She believes this proposal could come at the July 18th council meeting. 

 Street Light Committee (McGowan) No Report

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Manager Hickman stated that the light poles have been painted. He stated that they may be ready late summer or early fall. Manager Hickman stated that he has received a request from the Erinwood sub-division in regards to street lights. Mayor McGowan asked if the village has a policy on whether or not the cost is shared with residents, or 100% is completely covered by the village. Manager Hickman stated that there is no such policy, but perhaps this should be further discussed.

Tree & Landscape Committee (Moore) Vice Mayor Moore stated that work is being done on the plans for St. Edwards Church, as well as the IGA parking lot revamping. 

Union Cemetery Board (Main) No Report 

OTHER COUNCIL MATTERS (7:50 pm) Councilmember Main stated that his attendance for the July 16th council meeting is questionable.

 Manager Hickman reminded council of the upcoming GACC picnic on June 19th. Mayor McGowan stated that the Kiwanis is arranging (with the village) handicapped parking for the 4th of July. Manager Hickman stated that parking will be available at the water plant. He said he does not yet know how it will be advertised.

 Councilmember Main asked if the person driving on the newly poured cement was caught. Manager Hickman stated no, but initial tests indicate that the concrete is ok. Councilmember Hartfield asked if any neighbors reported seeing anything. Manager Hickman said no. Mayor McGowan stated that council has been invited to participate in the 4th of July parade. He asked if Manager Hickman could check with all council members to see if they are available. Manager Hickman stated he would. Councilmember Hartfield asked if the farmers market would be in the way of the bike race set for this Saturday. Manager Hickman stated that he did not believe it would, but he would double check. Councilmember Hartfield went on to say that there will not be a farmer’s market on the 4th of July or the weekend of the Antiques Fair. Councilmember Hartfield inquired on trees blocking some of the new signs for the farmers market. Manager Hickman stated that this is currently being addressed.

MEETING ANNOUNCEMENTS a. Jun 23 Planning Commission 7:30pm

ADJOURNMENT At 8:00 pm, Councilmember Main moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 4-0. Meeting adjourned. 

 Submitted by: Melanie Schott 

Council Minutes 6/4/03

VILLAGE OF GRANVILLE COUNCIL MINUTES June 4, 2003 

CALL TO ORDER (by Mayor McGowan at 7:31pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Robertson, Crais, Main, Bellman, Vice Mayor Moore, and Mayor McGowan; Manager Hickman, Law Director Crites. 

APPROVAL OF AGENDA (7:32 pm) Councilmember Crais asked for the agenda to be amended. He asked for “Old Business” to be moved right after the public hearings and before “New Business.” Within “Old Business” Councilmember Crais asked for item D (Ordinance No.10-03) to be moved to where item B (Ordinance No. 08- 03) is. 

Councilmember Main moved to approve the agenda as amended, seconded by Councilmember Hartfield. Motion carried. 

CITIZENS’ COMMENTS (7:34 pm) All topics – Ben Rader,39 Briarwood Drive, wished to speak on two issues. The first was Ordinance No. 10-03 introduced by Councilmember Crais. Mr. Rader stated that he was opposed to this ordinance because he felt that it was unnecessary and would handicap future councils in dealing with desirable developments outside the village. He stated that council members are elected by the people to make these types of decisions by gathering information and holding public hearings. Mr. Rader felt the mentioned legislation could hamper future development and the ability to raise taxes for schools and such. Mr. Rader also stated that he took notice of Ordinance No. 08-03 which appropriates $36,300 for Bryn Du contractual services. He felt that this was too much money for a “very simple report.” Mr. Rader stated that the first committee completed much of this work already and he fears that the report would only give “what you want to hear and not what you need to hear.” 

Mayor McGowan closed citizens’ comments at 7:36pm. 

ZONING AMENDMENT REQUEST St. Edwards the Confessor, 785 Newark Road Attorney David Graham spoke while leading a PowerPoint presentation. He mentioned three ways he felt re-zoning could benefit the Granville community: • facilitates the planned church addition and renovation • allows church to improve ministry to community • ensures future civic, religious and community use of the property Councilmember Robertson inquired on the church’s intentions for the larger wooded area in the rear of the property. Mr. Graham stated that there were no specific plans for the area at this time. Monsignor Paul Enke stated that there is a slight possibility for parking expansion in the future. Councilmember Bellman stated he would have no problem with the re-zoning. However, he does have some concerns with the back section formerly known as the Kennedy property. He would not be in favor of including this wooded area, especially if re-zoning would make it more likely for the trees to be taken down. Mr. Graham stated that the proposed institutional re-zoning would make it less likely to be altered, than the current residential zoning in place. Councilmember Bellman stated that institutional zoning would allow more flexibility. He inquired if the heavy elevation (from the tree-line back) would deter the church from developing that area. Mr. Graham agreed that development costs would be high, however he would need to check with Monsignor Enke and the dioceses to see if they would agree not to ever develop there. Councilmember Crais asked Law Director Crites if there were any green space guidelines. Law Director Crites stated that section 1160.03 covers some provisions in the code in respects to institutional zoning. Councilmember Crais wished to know if institutional re-zoning increases the possibility of more lot coverage. Law Director Crites stated that with institutional districts there is no minimum lot area and no minimum lot width; The front yard minimum is 35 feet, and the sides and rear are 50 yard minimums. Councilmember Crais stated that in some respects this request simply formalizes what was already being used as institutional zoning. Mr. Graham agreed that the property was being used as institutional and the use would not change at all. Councilmember Crais stated some concern with maintaining a certain amount of green space. Mr. Graham stated that there are plans to have the south end near the road as a green space area. Councilmember Robertson asked which buildings were being torn down. Councilmember Crais inquired on their historical significance, if any. Monsignor Enke stated that he considers himself a historical preservationist and does not see these buildings having any historical significance. Councilmember Main stated that the Planning Commission felt approving institutional zoning would ensure that the mentioned north area not get plotted, and under the current residential zoning this area could be plotted and sold off. Councilmember Robertson asked Seth Dorman if any area next to the proposed re-zoning was capable of being built on. Mr. Dorman was unsure. Mayor McGowan wanted to know if it was true that if parking was expanded it would be too costly to do where the mentioned trees are located. Mr. Graham and Monsignor Enke agreed. Monsignor Enke stated that there are no plans to develop the land at this time, but at the same time, the land does belong to the parish and no one really knows the future possible uses. He went on to say that they are sensitive to the beauty of the land and the Granville environment. Mr. Graham stated that the new parking lot would have trees on it. Architect Thomas Linzell stated he does not see the north area as a feasible area for parking. 

 PUBLIC HEARING Ordinance No. 07-03, An Ordinance Approving The Application To Rezone Property Owned By The St. Edward’s Church Located At 695, 715, 785 And 865 Newark. No one appeared to speak for or against Ordinance No. 07- 03.

Mayor McGowan closed the public hearing at 8:09pm.

Ordinance No. 08-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses. (Bryn Du Study) No one appeared to speak for or against Ordinance No. 08- 03.

Mayor McGowan closed the public hearing at 8:10pm.

Ordinance No. 09-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses. (Misc. Street Improvements) No one appeared to speak for or against Ordinance No. 09- 03.

Mayor McGowan closed the public hearing at 8:10pm.

 Ordinance No. 10-03 To Amend Section 3.07 Of The Charter Of The Village Of Granville To Allow An Ordinance Which Directs The Sale Of The Surplus Project Of Any Utility To Others Outside The Village To Be Subject To A Referendum, And To Declare An Emergency. Judith Thomas, 4 Shepherd Place, stated she was interested in learning more about the ordinance and feels it is a good idea because it would allow more public input. 

Mayor McGowan closed the public hearing at 8:12pm.

OLD BUSINESS (8:12 pm) Ordinance No. 07-03, An Ordinance Approving The Application To Rezone Property Owned by The St. Edward’s Church Located At 695, 715, 785 and 865 Newark Granville Road was reintroduced by Councilmember Main. Second by Councilmember Crais. 

Discussion: Vice Mayor Moore inquired on the recommendation by the Planning Commission. Councilmember Main stated it was a unanimous vote. Councilmember Robertson stated she was confident that the church would be “good stewards of the land.”

 Roll call vote on Ordinance No. 07-03: Crais, Moore, Main, Robertson, Bellman, Hartfield, McGowan. (7- 0). Ordinance No. 07-03 was adopted. 

 

Ordinance No. 10-03 To Amend Section 3.07 Of The Charter Of The Village Of Granville To Allow An Ordinance Which Directs The Sale Of The Surplus Project Of Any Utility To Others Outside The Village To Be Subject To A Referendum, And To Declare An Emergency was reintroduced by Councilmember Crais. Second by Councilmember Robertson. 

Discussion: Councilmember Bellman inquired as to why the ordinance had an emergency clause. Law Director Crites stated that in his absence, Mr. Gorry drafted the ordinance. He stated that Mr. Gorry felt it was important in order to meet certain deadlines, get the issue on the ballot, and get the ballot language approved. Law Director Crites stated that assuming no difficulties, 30 days would allow enough time for the issue to go on the ballot. Councilmember Crais stated that he recalled a different reasoning for the emergency clause given by Mr. Gorry. He said that he was told you don’t want to have a piece of legislation go to the voters and pass the council in such a way that the “voters could bring it to the voters.” Councilmember Crais stated that this ordinance would clean up the process. Councilmember Crais stated that right now citizens needing utility extensions have no other recourse than council chambers. He went on to say that the current process produces conflict and makes the work of council go slowly. Councilmember Crais stated that currently when a request for utilities is before council, the current charter does not give council the ability (as in the Bryn Du case) to put the issue directly on the ballot. He stated that it is inevitable that council will be faced with more requests for extensions and these requests should have community consideration. Councilmember Crais stated that it was not too long ago when there was a situation where council was very unresponsive. Councilmember Robertson stated that putting this in the public realm is very positive. Councilmember Main stated that in his eyes council should get as much control as possible over development outside the village. He went on to say that the council, through the extension of utilities, can influence the direction of development. Councilmember Main stated that the village is not the only provider of this type of service and there is a competitive environment including Newark, Heath, New Albany, and Pataskala. He stated that those trying to develop may go elsewhere if unable to get service from Granville. He is opposed to this ordinance. As a business person, Councilmember Main stated he would be reluctant to lay out large amounts of money when forced to rely on the voters and convince them that his business is worth their utilities. Given that – he would go elsewhere. Councilmember Robertson stated that she sees this as something that blocks bad ideas more than something that blocks good ideas. Councilmember Bellman spoke in regards to the illusion of a unresponsive council. He stated that there have been difficult periods and what has happened in the past can happen again. Councilmember Bellman went on to say that is it important to have legislation that lets the community have their say. He stated that he appreciated Councilmember Main’s comments, but sees this as a voter’s rights issue. Councilmember Bellman said that council has no justification to deny voters their voice on this issue as the voters already get one on virtually every other issue that comes before them. Councilmember Hartfield asked why it took eight years to make this issue an emergency. Councilmember Crais stated that he did not propose this as an emergency, but was advised to do so by Mr. Gorry. Councilmember Hartfield stated that it has come across as a pressing issue and she wonders why it was not dealt with in the past by previous councils. She went on to say that she sees utility extensions as a way to control what does happen and it is naïve for council to believe that Pataskala and other mentioned towns are not right there at their doorstep. She mentioned what happened on River Road and she sees this as a way for council to have more control to avoid that type of situation in the future. Councilmember Crais stated he believed Councilmember Hartfield was making a basic misinterpretation by seeing this ordinance as anti-development. Councilmember Hartfield stated she does not see it as anti anything. She believes businesses looking at what they need to do business will seek areas with more lax rules and regulations because it would the quicker thing for developers to do. Mayor McGowan stated that he, along with Councilmember Bellman, was on council when there was a moratorium for development on Cherry Valley Road. He went on to say that he believes no one on this council is for pro-development. Mayor McGowan stated that the people need to get involved on council and they have a choice to vote when electing these officials. He stated that there is always the option of recall which was recently the situation in Pickerington if things get out of hand. Mayor McGowan stated that if a JEDD was created – what would that do to the JEDD. He also said that his biggest concern would be township land annexed by other communities and the village’s ability to have control. Mayor McGowan mentioned the Kendall property and felt this ordinance could put that expansion in jeopardy. He stated that the building of another school and the utility extensions needed could also be a problem with this ordinance. He stated he does not want to take anything away from the voters, but feels that in this case the extension of water and sewer allows the council to work with neighboring townships or development in a way that would be efficient and effective. Mayor McGowan stated that there are many concerns with development and having council maintain control over water and sewer will be beneficial to the community in the long run. Vice Mayor Moore stated that she tends to think more strategically and further into the future in regards to this ordinance. She feels its adoption would be short- sited. Moreover, she stated it could have some unintended consequences of perhaps encouraging residential development over commercial development. Vice Mayor Moore stated she felt it was short-sited in the fact that there is no monopoly over sewer and water. Vice Mayor Moore mentioned that there are other areas providing sewer and water all around us and in regards to development, the council needs to have the capability to act quickly in order to act defensively. Furthermore Vice Mayor Moore stated that if you need to wait for a vote that is nine months away, control will be lost just like that. She also mentioned the recent tax reclassifications done by the county auditor. Vice Mayor Moore agreed with Councilmember Crais and said that there will be many more requests for water and sewer extensions in the future. She however does not want to leave council without any ammunition. Vice Mayor Moore stated that sewer and water extensions can shape where you want development to go and can be an important tool. She said that she sees this ordinance as a bad idea. Councilmember Crais stated that in regards to the future he sees a moratorium on any extensions. He also said that it could take years to rewrite the legislation. Councilmember Crais believes this ordinance could streamline the process, not further complicate it, and at the same time he does not envision people running to referendum everyday. He went on to say that this ordinance reassures the citizens that their democratic rights are protected, which is not the situation at present. Councilmember Robertson stated that good government has good checks and balances. She stated that the mentioned neighboring towns (Pataskala, New Albany, etc.) can extend into the township but only if the trustees allow it. Law Director Crites stated that SW Licking, under Title 61, can move into townships and possibly expand into municipalities. He stated that he was not speaking in reference to Granville Township. Councilmember Robertson and Councilmember Bellman stated that there is an agreement/contract stating that they won’t. Councilmember Robertson stated that OEPA is less likely to permit on site sewer treatment. Vice Mayor Moore said not with residential. Vice Mayor Moore added that she had a correction in regards to council putting an issue on the ballot – they could with an Advisory Election – as was done with Bryn Du. Law Director Crites agreed it was possible. Councilmember Bellman stated that voting against the ordinance is voting to allow voters no say at all. Mayor McGowan stated that voting for this ordinance is not allowing the council to work with the township trustees. Councilmember Crais said he did not believe that was correct at all. Councilmember Crais stated that the essence of the ordinance is to allow citizens to vote on the rights of their utilities which they pay for every month. He went on to say that it would make life easier for citizens as well as council. He added that with the issue of recall – it would not help at all. Moreover, he stated that a moratorium would not be an issue. Councilmember Crais stated the current process is profoundly un-democratic. Vice Mayor Moore stated that the Charter has provisions in it and it was voted on by the citizens of the community. She finds it hard to call that un- democratic. 

Roll call vote on Emergency Clause for Ordinance No. 10- 03: No - Moore, Hartfield, McGowan, Main. Yes - Crais, Robertson, Bellman (3-4). Emergency Clause for Ordinance No. 10-03 failed.

Roll call vote on Ordinance No. 10-03: No - Moore, Hartfield, McGowan, Main. Yes – Crais, Robertson, Bellman. (3-4). Ordinance No. 10-03 failed. Councilmember Crais left at 8:55pm.

Ordinance No. 08-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses was reintroduced by Councilmember Bellman. Second by Councilmember Robertson.

Discussion: Councilmember Robertson stated that the committee is very clear and this ordinance is not to duplicate what was done before by citizens. Instead, she said that the consultants are connected to folks that are in positions to write grant proposals and to envision, with all sorts of documentation, what can be done at Bryn Du. Vice Mayor Moore agreed. She said that the prior committee had very little time to come up with a good plan, and the new committee is building on what the previous committee did.

 Roll call vote on Ordinance No. 08-03: McGowan, Robertson, Bellman, Moore, Hartfield. (5-0). Ordinance No. 08-03 was adopted. Councilmember Main wished to abstain his vote. 

 Ordinance No. 09-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses was reintroduced by Councilmember Bellman. Second by Councilmember Main.

Discussion: Vice Mayor Moore inquired on the timing and further explanation. Manager Hickman stated that this allows the fire department to connect to two hydrants in the back of Petunia Park. It would also increase fire protection. 

 Roll call vote on Ordinance No. 09-03: Bellman, Moore, Main, Robertson, McGowan. (5-0). Ordinance No. 09- 03 was adopted. Councilmember Hartfield asked to be recused. 

NEW BUSINESS (9:12pm) 2004 County Tax Budget - Council acknowledged receipt of the 2004 County Tax Budget.

 Resolution No. 03-29, A Resolution To Award The Bid For A Bryn Du Mansion Property Analysis To Schooley Caldwell Associates, And To Authorize The Village Manager To Enter Into An Agreement Thereof was introduced by Councilmember Bellman. Second by Councilmember Robertson. 

Discussion: None.

 Motion carried. Resolution No. 03-29 is adopted.

 Resolution No. 03-30, A Resolution To Award The Bid For New Burg Street Paving And Fire/Water Main Extension And Paving, Per Specifications To Law General Contracting, And To Authorize The Village Manager To Enter Into An Agreement Thereof was introduced by Councilmember Bellman. Second by Councilmember Robertson.

Discussion: Councilmember Hartfield asked to be recused.

 Motion carried. Resolution No. 03-30 is adopted. 

REVIEW OF MINUTES (9:15 pm) Regularly Scheduled Meeting of May 21, 2003. Councilmember Main moved to accept the minutes as corrected; seconded by Councilmember Robertson. Motion carried, 6-0. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) No Report. 

Finance Liaison (Moore) No Report. 

Granville Foundation (Main) No Report.

JEDD (Bellman, Crais) No Report

Newark/Granville Committee (Bellman, Main) No Report 

Personnel (Hartfield, McGowan, Robertson) No Report

Planning Commission (Main) No Report

Recreation Commission (McGowan) No Report

Senior Citizen Committee (Moore, Robertson) Councilmember Robertson stated that Tom Mitchell, Manager Hickman and herself met and discussed affordable senior housing. The idea arose if the village and/or township could offer some land. She stated that a more concrete proposal is to come in the future. Street Light Committee (McGowan) No Report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Canceled due to one member being unable to attend. This committee will meet on Wednesday, June 25, 2003 at 5:00 pm. 

Spring Valley Committee No Report

Tree & Landscape Committee (Moore) No Report

Union Cemetery Board (Main) Councilmember Main stated that he spoke with Flo Hoffman and 20 stones have been worked on, while 3 more are in progress. He also said that much more work will be possible due to the help of summer interns. 

OTHER COUNCIL MATTERS Councilmember Main stated that due to a Monday evening conflict taking place the remainder of the year, he will be unable to serve on the Planning Commission after next weeks meeting. He asked council if anyone was interested in serving in his place. He went on to say that he would be willing to fulfill someone else’s commitment on another committee. Manager Hickman asked if Vice Mayor Moore would be willing to work with him in regards to the water extension (Ordinance 09-03). He stated that he wanted to make sure council is satisfied that it is the right thing to do. Mayor McGowan spoke in regards to a 73-page deposition he gave for the1998 Spingola trial. Councilmember Hartfield wished to thank Manager Hickman for the signage for the farmers market. She stated that they looked very good. She also wanted to invite council to a picnic on June 19 sponsored by the Granville Chamber of Commerce. Councilmember Robertson stated she would not be present for the next meeting, as well as the meeting on July 2nd. 

EXECUTIVE SESSION Pursuant to ORC 121.22(G)(1) – To consider the dismissal and or discipline of a public employee, and the investigation of complaints against a public employee.

 Councilmember Main made a motion to enter into executive session at 9:29 pm. Second by Councilmember Hartfield.

Roll call: Hartfield, Moore, Bellman, Main, McGowan, Robertson. (6-0)

Time in: 9:29pm

 Councilmember Hartfield made a motion to return to regular session. Councilmember Bellman second.

Roll call: McGowan, Bellman, Main, Hartfield, Robertson, Moore.

Time out: 10:06pm

ADJOURNMENT At 10:07pm, Councilmember Hartfield moved to adjourn the meeting. Second by Councilmember Bellman. Motion carried, 6-0. Meeting adjourned. 

 Submitted by: Melanie Schott 

Council Minutes 5/21/03

 VILLAGE OF GRANVILLE COUNCIL MINUTES May 21, 2003 

CALL TO ORDER (by Vice Mayor Moore at 7:34 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Crais, Main, Bellman, and Vice Mayor Moore; Manager Hickman. Township Trustees Havens, Sargent, King, and Clerk Kennedy. Motion carried.

Councilmember Crais made a motion to excuse Councilmembers Hartfield, Robertson and Mayor McGowan. Second by Councilmember Main. Motion carried. 

APPROVAL OF AGENDA (7:36 pm) Councilmember Crais moved to approve the agenda as presented, seconded by Councilmember Main. Motion carried. 

UNION CEMETERY BOARD MEETING (called to order by Vice Mayor Moore at 7:36 pm) Resolution No. 03-26, A Resolution To Declare With The Granville Township Trustees That Operation And Maintenance Of The Union Cemetery Under The Provisions Of Section 759.34 Of The Ohio Revised Code Continue And To Fill Expired Terms On The Union Cemetery Board of Trustees was introduced by Councillmember Crais. Second by Councilmember Main. Motion carried.

 Discussion: Flo Hoffman, 317 West Broadway, updated council on the stone restoration. She added that two interns, Jacob Brown (full-time) and Ann Kennedy would be helping this summer. She expressed her appreciation with the joint cooperation of the Village and Township. Wes Sargent thanked Flo Hoffman for the fantastic job she has done. Norm Kennedy, Township Clerk, reminded Council of the upcoming November renewal levy which enables funding for the cemeteries. Resolution passed unanimously.

Vice Mayor Moore adjourned the Union Cemetery Board Meeting at 7:44pm. 

CITIZENS’ COMMENTS (7:45 pm) All topics No one appeared to speak. Vice Mayor Moore closed citizens’ comments at 7:45 pm. 

PUBLIC HEARING Ordinance No. 06-03, An Ordinance To Rename Sinnett Avenue, Old Orchard Drive and Red Bud Lane To Mt. Parnassus Drive.

 Discussion: Manager Hickman stated that he received a letter from Chief Wright in reference to the streets being renamed. He stated that this change is necessary for safety reasons. Flo Hoffman, 317 West Broadway, stated that “Sinnett” is a very historical and significant name in Granville. She wondered if it could perhaps be put in the hopper to name future streets. Vice Mayor Moore closed the public hearing for Ordinance No. 06-03 at 7:47pm. 

NEW BUSINESS (7:47pm) Resolution No. 03-27, A Resolution To Reject An Offer Of Exclusive Sale To The Village Of Granville For Approximately 45_Acres Owned By The Spring Valley Company was introduced by Councilmember Crais. Second by Councilmember Main.

 Discussion: Vice Mayor Moore stated that Council previously opted to have a motion, rather than a Resolution. She inquired as to why this Resolution was needed. Manager Hickman stated that the Charter stated “Action of council shall be by Ordinance or Resolution.” He went on to say that Law Director Crites felt a resolution, rather than a motion by Council, would be appropriate in this case. The Assistant Law Director agreed. 

 Motion Carried. Resolution No. 03-27 was adopted.

 Resolution No. 03-28, A Resolution Authorizing The Village Manager TO Enter Into Discussions With Stockholders Of The Spring Valley Company And Granville Township Trustees, For The Purpose Of Acquiring property at 1539 Columbus Road Granville, Ohio was introduced by Councilmember Crais. Second by Councilmember Bellman.

 Discussion: In Section I line 4 of this Resolution, Councilmember Crais moved to strike “the“. In Section I line 5 strike “, also known as the Spring Valley Pool” Second by Councilmember Main. 

 Motion Carried. Resolution No. 03-28 was adopted.

 Bryn Du Analysis – Committee Recommendation Discussion: Manager Hickman said that he felt it would be proper to first appropriate the funds and at the next meeting appoint a contractor. The Committee recommended Schooley Caldwell as their first choice. Councilmember Crais stated that five firms gave presentations. He added that the Committee quickly arrived at the consensus that two firms were not appropriate for the project, and the committee ranked the remaining three. Councilmember Crais added that Schooley Caldwell is already familiar with the Bryn Du property. He went on to say that each firm was impressed that Council had the foresight to purchase the property. 

 Vice Mayor Moore stated that Keith Myers was impressed by the number of companies responding. She went on to say that the committee has spent a lot of time and done good work. 

 Ordinance No. 08-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses was introduced by Councilmember Crais. Second by Councilmember Bellman. Vice Mayor Moore set the public hearing for Ordinance No. 08-03 for June 4, 2003.

 Ordinance No. 09-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses was introduced by Councilmember Bellman. Second by Councilmember Main. 

 Councilmember Bellman inquired where on Broadway paving would be done. Manager Hickman said that the area is located in an alley by First Federal Bank. He stated that an eight inch water line would be hooked up, and no digging on Broadway would take place. 

 Councilmember Crais inquired if this change was needed to provide additional fire protection along Broadway. Manager Hickman said yes. Vice Mayor Moore set the public hearing for Ordinance No. 09-03 for June 4, 2003.

 Ordinance No. 10-03, To Amend Section 3.07 Of The Charter Of The Village Of Granville To Allow An Ordinance Which Directs The Sale Of The Surplus Project Of Any Utility To Others Outside The Village To Be Subject To A Referendum, And To Declare An Emergency was introduced by Councilmember Crais. Second by Councilmember Bellman. Vice Mayor Moore set the public hearing for Ordinance No. 10-03 for June 4, 2003.

 OLD BUSINESS (8:04 pm) Ordinance No. 06-03, An Ordinance To Rename Sinnett Avenue, Old Orchard Drive and Red Bud Lane To Mt. Parnassus Drive was re-introduced by Councilmember Bellman. Second by Councilmember Main.

 Discussion: None

 Roll Call Vote: Main, Bellman, Vice Mayor Moore, Crais. (4-0) Motion carried. Ordinance No. 06-03 is adopted.

 REVIEW OF MINUTES (8:05 pm) Regularly Scheduled Meeting of May 7, 2003. Councilmember Main moved to accept the minutes as corrected; seconded by Councilmember Crais. Motion carried, 4-0. 

MAYOR’S COURT REPORT – April (8:10 pm) The Mayor’s Court Report for the month of April was presented for review. 

 Councilmember Crais moved to accept the report; second by Councilmember Main. Motion carried, 4-0 

 Vice Mayor Moore instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT – April (8:11 pm) The Manager’s Report for the month of April was presented for review. Councilmember Crais stated that some recent improvements made around town do not seem to be holding up very well. He mentioned a dip in a crosswalk, a manhole cover that is broken up on College and Pearl St., a new sidewalk falling off close to the IGA entrance, and cracked cement on Broadway. He also stated that it might be a good idea for the Streets and Sidewalks Committee to walk the Village looking for such areas.

 Manager Hickman stated that he would like any specific areas brought to his attention as many may still be under warranty. He said that several bricked areas are scheduled to be redone and the Village would not need to pay for these improvements. 

 Vice Mayor Moore mentioned a ramp at College and Granger that is cracked. Furthermore, Vice Mayor Moore inquired on the increase in sick leave for the month of April. Manager Hickman stated that there were some off duty injuries with people in the Service Department that explained this increase.

 Councilmember Main stated that revenues appeared to be on target. Manager Hickman stated that he cannot eye any potential problems but is cautiously optimistic with estimates being conservative and right on. Councilmember Crais moved to accept the report; seconded by Councilmember Bellman. Motion carried 4-0.

 Vice Mayor Moore instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) No report. Finance Liaison (Moore) No report. Granville Foundation (Main) Met on 5/20/03 and discussed putting together a potential plan for growing the endowment. 

JEDD (Bellman, Crais) No report

Newark/Granville Committee (Bellman, Main) No report. 

Personnel (Hartfield, McGowan, Robertson) No report.

Planning Commission (Main) Due to the Memorial Day holiday, this committee will meet on 5/28/03

Recreation Commission (McGowan) No report.

Senior Citizen Committee (Moore, Robertson) Heard presentation from National Church Residences on potential things to do. Street Light Committee (McGowan) No report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Councilmember Bellman stated that there are plans to pave New Burg St., and possibly even widen. He stated that the Committee is having Doyle Clear look at the best place to put the crosswalk for the bike path. Councilmember Bellman stated that there are no plans to do work on Munson Street this year. He went on to say residences near Shepherdson Ct. (from Broadway to West Maple) are requesting sidewalks. He said that the committee is looking into this. Councilmember Bellman stated that the committee is also looking at extending water to the Service Department from the entrance to the IGA. This could be paid out of the Water Fund and would cost approximately $90,000. The committee is wondering if other surrounding businesses would want to tap into Village water. Councilmember Crais inquired on the the extension of the bike path to the Intermediate School. He said that he had spoken to Wes Sargent in regards to the extension and they were hoping to put a grant together. He believed this extension would cost around $62,000. Councilmember Crais went on to say that the land is ready to receive the bike path and he realizes the difficult financial times, but wondered if there was any way council could partner with the Township to pay for part of the extension. Manager Hickman stated that there are limitations on what can be spent outside corporation limits, but he would check into it. Councilmember Bellman wondered if the money could be loaned to the township to complete the extension. Councilmember Main remarked on the deterioration of brick on Burg Street. He stated that it is a challenge to travel and a potential danger as well. 

Tree & Landscape Committee (Moore) Met last Tuesday, and spent much of the time looking at the St. Edwards landscaping. Union Cemetery Board (Main) 

 OTHER COUNCIL MATTERS Manager Hickman noted the invitation from the Granville American Legion post inviting council to take part in a parade on Memorial Day (10:30). Councilmember Main is speaking. 

Vice Mayor Moore noted the upcoming ODOT meeting to discuss 161 extension. The meeting is on June 12 at Jersey Baptist Church. 

ADJOURNMENT At 8:34 pm, Councilmember Crais moved to adjourn the meeting. Second by Councilmember Main. Motion carried, 4-0. Meeting adjourned. 

Submitted by Melanie Schott

Council Minutes 5/7/03

VILLAGE OF GRANVILLE COUNCIL MINUTES May 7, 2003 

CALL TO ORDER (by Mayor McGowan at 7:31 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Robertson, Crais, Main, Vice Mayor Moore, and Mayor McGowan; Manager Hickman, Law Director Crites. 

Councilmember Crais moved to excuse Councilmember Bellman, seconded by Councilmember Hartfield. 

APPROVAL OF AGENDA (7:32 pm) Councilmember Main moved to approve the agenda as presented, seconded by Councilmember Robertson. Motion carried. 

CITIZENS’ COMMENTS (7:33 pm) All topics 

Barkley Gano, Burg Street, spoke in regards to the parking situation on Burg Street. He stated that in the 38 years that he has lived in Granville, the parking lots on Burg Street have always been there. He is concerned about 25 spaces being reduced to 12. Mr. Gano stated that once these spaces are gone – they are gone. He urged Council to carefully consider that Granville lacks parking spaces already and that many people use these lots. Manager Hickman stated that there are currently 6 parking spaces requiring permits. This number would increase to 12. He went on to say that the plan was to turn the asphalt area into green space and that he feels comfortable with the current decision and respectively disagrees with Mr. Gano. Councilmember Hartfield inquired if the removal of spaces is necessary to complete the project. Manager Hickman stated that the removal was mainly because of aesthetics. Vice Mayor Moore was under the impression that these spaces did not belong to the municipality. Manager Hickman said that the Village and University control the lower lot, while the University controls the upper lot. Councilmember Hartfield said that she believed that the three spaces closest to the road were the only spaces affected. Manager Hickman stated that was not the case and perhaps previously explained incorrectly. Councilmember Hartfield wished to know if it was too late to make changes. Manager Hickman said no. Mayor McGowan said that the appropriate committee would look at this matter. Councilmember Crais inquired if the neighbors on Burg Street were informed about the removal of the spaces. Manager Hickman said that the University advertised several meetings for citizen comments and Mr. Gano and approximately ten others attended. 

Jim Matesich, 62 Victoria Drive/Fern Hill, presented council with a Petition of Interest to provide municipal water to the Fern Hill Sub-division. He said that 22 of the 27 households he spoke with signed the petition requesting water for the area. Manager Hickman stated that there are approximately 48 households on Fern Hill. Mr. Matesich himself has dug three wells to get adequate water and feels that municipal water would not only provide safety with fire hydrants, but also decrease insurance costs for the households. Mayor McGowan stated that the Streets, Sidewalks and Utilities Committee would likely look into this matter. He also said that it would be nice to know how many of the households would want to hookup to water now and how many would want to in the future. Manager Hickman stated that paving in the area will likely take place in the near future. He also said that he would need to know exactly how many households would want to participate. 

Dr LeMay, Victoria Drive/Fern Hill, spoke to Council in regards to the urgent need for water at her residence. She stated that she has two wells and runs out of water frequently with low usage. Dr. LeMay stated that municipal water is a need more than a want. She also asked what was being dug up at the bottom of Fern Hill several months ago. Manager Hickman stated that storm sewer improvements were being done. He went on to say that a booster station would be needed if water were to be provided to Fern Hill and that he believed that was still approximately one year away. Dr. LeMay wondered if it would be possible to tap into the Newark water tank. Manager Hickman stated that he would ask. 

Joe Ebel – Licking County Health Department Mr. Ebel stated Licking County has the highest radon levels in Ohio. Of the 1024 tests done in Granville, 790 were above the desired level. He went on to say that the Health Department provides free tests to residents that can be picked up at the village offices, as well as the headquarters. In 2002, 135 tests were distributed from Granville Village offices. There is no way of knowing if households picked up more than one test to re-test their homes. He also said that all Granville schools have been tested for radon. Councilmember Robertson asked what type of public education is being done. Mr. Ebel stated that the Health Department is trying to promote a program that encourages people to build radon resistant homes. He also said that they have a good relationship with local papers, including a periodic column with the Advocate. Mayor McGowan asked if the Village offices have been tested for radon. Manager Hickman stated they have not, but he could do a test. Councilmember Crais wished to know how the threshold has changed in the last 5-10 years. Mr. Ebel stated that it has stayed about the same. Mr. Ebel went on to remind Council that it is the time of year to worry about West Nile Virus. He said that the Health Department is contracting with local Villages to kill mosquito larvae lying in standing water. He does not yet know if the Village is contracting with the City of Newark or the Health Department. Councilmember Crais inquired if there have been many cases of Lymes disease and what prevention, if any. Mr. Ebel stated that Lymes disease is not native to Ohio, but Rocky Mountain Spotted Fever is. He also said that these two diseases are hard to control. 

Mayor McGowan closed citizens’ comments at 8:16 pm. 

PUBLIC HEARING None Scheduled 

NEW BUSINESS (8:16 pm) Ordinance No. 06-03, An Ordinance To Rename Sinnett Avenue, Old Orchard Drive and Red Bud Lane to Mt. Parnassus Drive was introduced by Councilmember Hartfield. Second by Councilmember Robertson. Mayor McGowan set the public hearing for Ordinance No. 06-03 for May 21, 2003.

 Ordinance No. 07-03, An Ordinance Approving The Application To Rezone Property Owned By The St. Edwards Church Located at 695, 715, 785 and 865 Newark Granville Road was introduced by Councilmember Main. Second by Councilmember Hartfield. Mayor McGowan set the public hearing for Ordinance No. 07-03 for June 4, 2003.

OLD BUSINESS (8:20 pm) None Scheduled

 REVIEW OF MINUTES (8:20 pm) Regularly Scheduled Meeting of April 16, 2003. Councilmember Robertson moved to accept the minutes as corrected; seconded by Councilmember Hartfield. Motion carried, 6-0. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) 

Finance Liaison (Moore) No Report.

Granville Foundation (Main) No Report.

JEDD (Bellman, Crais) No Report.

Newark/Granville Committee (Bellman, Main) No Report.

Personnel (Hartfield, McGowan, Robertson) No Report. 

Planning Commission (Main) Councilmember Main stated that the committee met on 5/3/03 to discuss the rezoning of St. Edwards Catholic Church. He stated that the rezoning from Residential to Institutional would give the Village more control of the property. Manager Hickman went on to say that current approval for Residential districts is done thru the Village Planner. However, under Institutional District code approval must go thru the Planning Commission. Father Enke was in attendance for questions by the Council. 

Recreation Commission (McGowan) 

Senior Citizen Committee (Moore, Robertson) Councilmember Robertson stated that the Committee will meet on 5/8/03. Guests will be the National Church Residences. Street Light Committee (McGowan) No Report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No Report. 

Tree & Landscape Committee (Moore) 

Union Cemetery Board (Main) No report. 

OTHER COUNCIL MATTERS The Bryn Du II Committee will meet on May 14 & 15 for RFP presentations. The Committee hopes to have two proposals to recommend to Council. 

 Manager Hickman noted the letter of appreciation in Council packets. He also dispersed information in regards to Spring Valley that he had just received. 

EXECUTIVE SESSION Pursuant to ORC 121.22(G)(2), Councilmember Crais made a motion to enter into Executive Session to consider the purchase of property for public purposes. Second by Councilmember Robertson. 

Roll Call: Main, Moore, Robertson, McGowan, Crais. Councilmember Hartfield asked to be recused from Executive Session. 

Time in: 8:42

 Councilmember Robertson made a motion to return to regular session. Councilmember Crais second. 

Roll Call: Robertson, Main, Crais, Moore, McGowan. Motion carried. (5-0)

Time out: 9:58pm 

 Councilmember Crais moved to reject the March 4th offer from the Spring Valley Vice Mayor Moore second. Motion carried. (5-0)

 Councilmember Robertson made a motion to allow the Village Manager to open discussion with family members of the Spring Valley property and Township Trustees for the purpose of acquiring Spring Valley Park. It is also Council’s intention to request township trustees to include the proposal on the ballot for general election. Councilmember Main second. Motion carried (5-0) 

ADJOURNMENT At 10:01pm, Councilmember Crais moved to adjourn the meeting. Second by Councilmember Main. Motion carried, 6-0. Meeting adjourned. 

 

Submitted by: Melanie Schott 

Council Minutes 4/16/03

VILLAGE OF GRANVILLE COUNCIL MINUTES April 16, 2003 

CALL TO ORDER (by Mayor McGowan at 7:36 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Robertson, Crais, Main, Bellman, Vice Mayor Moore, and Mayor McGowan; Manager Hickman, Law Director Crites. 

APPROVAL OF AGENDA (7:37 pm) Councilmember Crais moved to approve the agenda as presented, seconded by Councilmember Main. Motion carried. 

CITIZENS’ COMMENTS (7:37 pm)

All topics Jerry Martin, 15 Briarwood Dr., co-owner of Brews Café, spoke in reference to the noise ordinance. On Saturday, April 12th a band was playing in the upstairs of his business. Mr. Martin stated that he was approached by three police officers stating that he would be cited, as well as the band, on the noise being too loud. He was told that the noise cannot be audible from 50 feet away. He felt that there needs to be some leeway and that the approach was rather overzealous. Mr. Martin stated that there were no complaints or victims, therefore no crime was committed. 

Tom Carroll, Denison University, helped to organize the band playing at Brews Café on April 12th. He stated that he was there to support Mr. Martin and that he too felt the officers were not needed. 

Manager Hickman stated that one officer did enter Brew’s Cafe to ask that the windows be shut due to noise being heard from across the street. It was never the officer’s intent to cite Brew’s Café. After the officer was “not received well” he returned with the Sergeant. The Sergeant asked that the windows in the upstairs of the café be closed as well. Manager Hickman stated that both parties needed to work together to ensure a favorable outcome. 

School Levy – Kathy Lowery, Granville School Superintendent. Ms. Lowery spoke on the upcoming May 6th levy for Granville Schools. She provided council with a packet containing information on the 7.7 mill five year fixed levy. It had been a suggestion by residents to have a fixed amount as well as a fixed year. Some of the highlights in her discussion included what she referred to as “startling numbers for growth in kindergarten classes.” In the 1996-97 school year kindergarten enrollment was 89 students. In the 2002-03 school year this increased by 85% to 165 students. Ms. Lowery also stated the cost per student is $7956, and one mill generates $317,000. She went on to say that the average student pupil ratio is currently below the state average. There have been no new operating funds since March of 1996 – there was a replacement of this 3.7 mill levy in 1999. She also reminded council that the previous levy failed by only 41 votes. This, she says, is a reason for trying the levy for a third time. 

Ms. Lowery introduced two co-chairs of the levy, Pat Moller and Ashlin Caravana.

Ms. Lowery spoke on the Ohio school funding issue. She said that the issue is based on an over reliance of property taxes and phantom revenues. The school funding issue has been fought for the past twelve years and she does not see an immediate resolution to this in the next several years. For anyone interested in this subject, a presentation given by Dr. Lucier, of Denison University, and Jim Betts, a state lobbyist, will take place at the District Offices on April 21, 2003 @6:00p.m.

Ms. Lowery ended her comments by stating that she also visited Union and Granville Townships for their support of the Granville school levy. She asked that this information be shared with constituents. Ms. Lowery also indicated that she has yard signs available for residences and businesses for anyone who would like one. She also stated that a form attached to each packet she distributed is for anyone wishing to attach their name to an ad being placed in the Granville Sentinel the week before the election. This ad would list supporters of the Granville school levy. 

In addition, Ms. Lowery invited anyone wishing to join her and Mayor McGowan for ‘Coffee with the Mayor’ on April 25th at 9:00a.m. 

Councilmember Crais asked if the busing issue would be revisited if the levy passes. Ms. Lowery said that it might.

Spring Valley Advisory Committee – Chairperson Kitty Consolo Kitty Consolo, Committee Chair stated that the committee first met on January 12th to establish sub-committees and to address questions/concerns handed down by Council. Liz Maher set up a website for committee members to access for communication. The final meeting of the committee met was March 23rd. Ultimately, 9 of the 12 members approved of the final report. 

Ms. Consolo stated that the committee wanted to remain objective and not automatically make a recommendation that Council buy the facility. Instead, they saw two options, one that the property be purchased. The second option is the donation alternative, where the recreational area be given to the municipality and the remaining area developed over time. The Committee did not endorse one approach over the other. The report includes many reasons why the Committee feels that Spring Valley is part of Granville. 

Flo Hoffman presented a PowerPoint presentation with information gathered courtesy of the Denison University archives and the Granville Historical Society. The presentation depicted postcards, pictures, and letters of Salt Run and Spring Valley as far back as the late 1800’s. 

Ted Barkley – former manager at SPV, spoke in regards to health issues and recreational uses. Mr. Barkley thanked Ms. Consolo for her diligent work on the committee. He went on to explain how the pool filtration works and about its automated chlorination system. He stated that these efforts were far beyond state and county regulations for “other bathing areas.” Inspections at SPV have been taking place for 50 years. Mr. Barkley stated that the dumping of backwash waters in the creek and chlorination takes place at night. This has never been a problem, since the levels have not reached .03 chlorination. 

Councilmember Crais asked how often the inspections are done. Mr. Barkley stated that during last summer there were nine. The results of the inspections are available in the final report. 

Jerry Griffen spoke in regards to finances and purchase options. He began by thanking Council members and speaking on the hidden asset he feels SPV is to Granville.

The following areas were addressed: – 10 year results – profitable, stable, and reliable – SVP is a controllable business – Worst Case Scenario - $50,000 loss in revenues/Costs increase by 100% – A Financial Goal – fund other programs – Annual Costs – 3 aspects – Replacement Cost $1,500,000

Mr. Griffen’s personal feeling is that the business would either break-even or make a small, but steady profit each year. He feels that although this is a small business, it is a money generator showing an upward trend. Two major costs need to be addressed. They are payroll and maintenance expenditures. Mr. Griffen went on to say that if these two areas would be 70-80% of the costs associated with operating SPV.

Councilmember Bellman asked how the YMCA might use the facility? Mr. Griffen said the YMCA had shown interest in operating the facility and though there are many possibilities most agree a flat fee lease would be preferable. 

Vice Mayor Moore asked why the cost of depreciation and insurance were left out of the report. Mr. Griffen said he felt the insurance costs would be greatly different if thrown under an umbrella with the municipalities other insurance costs. The depreciation is currently expensed each year and for these accounting purposes he simply did not see the need to include it. He stated that these are not “huge costs.” Vice Mayor Moore said she was concerned that these costs were not included. 

Mr. Griffen also stated that he did not deal with major maintenance costs associated with SPV.

Vice Mayor Moore asked several questions of the Committee. She stated that she hoped no one was offended by her questions, but after receiving the report she spent an ample amount of time reviewing it. She thanked the Committee for their promptness and meeting so regularly. Ms. Moore asked if there were more stringent regulations with other pools not considered “other bathing areas.” Mr. Griffen stated that the regulations are less stringent for “other bathing areas.” Ms. Moore then asked who regulates the backwash dumping. Mr. Barkley stated that he was responsible for this process once a week when he ran the pool. Mr. Griffen noted that pool water never goes into the creek, except on very occasional overflows. Ms. Moore asked what the estimated cost of converting SPV to a traditional ‘blue water pool’ would be and did the Committee think this was a good idea? Mr. Barkley stated that the committee found it hard to justify what the benefits would be. He also went on to say that it would be a big job with many plumbing changes required in addition to concrete removal. Vice Mayor Moore then asked how the 8% membership was calculated. Mr. Griffen stated that they estimated a population of 10,000 (both the Village and Township) and had a membership list of 700- 800. It is not known how many of the members are Village and/or Township residents. Vice Mayor Moore asked the Committee if they felt the road frontage should be developed and, if so, should sewer and water be provided? Councilmember Crais clarified with the other Committee that this was simply a possibility suggested and not a recommendation. Vice Mayor Moore referred to page 21 of the report and asked if informal conversations were done with Village or Township residents. Mr. Griffen stated that this anecdotal information should not have been recorded in the report. Ms. Moore asked if there are any regulations on the number of life guards needed. Mr. Griffen did not know. Ms. Moore noted that the report said that operating loss of $50,000 would disappear if outsourcing was done. She wished to know how having outsourcing would eliminate operating costs and would the YMCA cover the operating costs. Mr. Griffen said that this made sense to the YMCA when he discussed it with them. He also added that he saw this loss as a worst case scenario and not reality. He felt it would be irresponsible for the Committee to say it couldn’t happen though. Vice Mayor Moore wanted to know if the Projected Capital Budget of $580,000 included relocating the road. The Committee said it did not. They felt that this road would need to be moved only if membership increased and the surrounding area become developed. Vice Mayor Moore asked if the Committee ever considered a community group purchasing the property. Mr. Griffen stated that they felt this consideration was not part of their mandate. He did feel that there is an ability to raise money from the community through some type of organization. Vice Mayor Moore asked if there had been any discussion with the Township in regards to zoning. Kitty Consolo stated that through informal conversations with Township officials if the municipality purchased the property, the Township would certainly like to be involved. There have been no formal discussions with the township in regards to zoning. Vice Mayor Moore asked if the Committee spoke with Molly Roberts, Village Financial Director in regards to debt limitations for the Village. Mr. Griffen stated that they corresponded one time through email. Vice Mayor Moore wished to know if the committee considered a voted ballot issue. Mr. Griffen stated that they were not experts in that area. Mayor McGowan added that it if it were a ballot issue it would need to be decided if it was a Village and Township ballot. Vice Mayor Moore displayed some concern of the approach taken on page 18 of the report in regards to Lake Hudson. She asked if it was fair to base their conclusion on just the two facilities. Mr. Griffen stated that Lake Hudson and SPV do not serve the same market and that their customers rarely overlap. He went on to say that Lake Hudson offers extraordinary services that SPV can’t. Mr. Griffen stated that the report should state 2 out of 3 facilities. Vice Mayor Moore feels that both facilities offer similar swimming activities to its customers, and if one facility was subsidized by a government municipality she is concerned that it may hurt the business of the other. Ben Barton, a member of the Spring Valley Committee, stated that he disagreed with the Committee on this issue and believed that government help would hurt the business of a competitor. Beth White and Mr. Barkley noted that one facility is a concrete pool and one is a lake and that camping and water skiing are not offered at the SPV facility. Councilmember Crais says he considered the issues of SPV and Lake Hudson differently and believes that the slighting of one business would be a stretch. 

Councilmember Robertson asked as to the kind of development possibilities the Committee recommended. Mr. Griffen stated that the Committee stayed away from this because they felt it was not their expertise. Some ideas suggested to the Committee were office/corporate types of development and elderly condos. Councilmember Robertson inquired as to the other uses of SPV besides the swimming. In addition to what was referenced on the PowerPoint presentation, Mr. Griffen noted that there were outside life and rare plants, hiking, and picnicking. 

Councilmember Crais asked what swimming facilities were within a 10 to 15 mile radius of this property. Heath pool, Lake Hudson, YMCA and Newark pools were noted. Councilmember Crais noted that payroll is the facility’s largest expense and once clientele and labor demand thresholds are met payroll will be offset. Mr. Crais asked if the Committee recommended putting the issue on the ballot. Liz Maher, a member of the Committee, stated that they did not make that recommendation, but did feel it was a good way to obtain public opinion. Mr. Crais then asked if any public safety issues were addressed involving businesses that have transient clientele. Ms. Consolo stated that certain types of retail could result in an increase in crime. She found this to be true through research she had done in other cities. 

Mayor McGowan asked if the Committee had negotiated with the YMCA on a possible lease. Mr. Griffen stated that he believed the YMCA made a proposal directly to the Roberts family. 

Councilmember Main wished to know any financial information indicating the cost to open up the facility each year and are these costs reflected in the maintenance costs. Mr. Griffen said that two of the family members currently do this. The only future costs he could see are payroll costs and did not see them as “high costs.” Councilmember Main then asked if the time the family spends working at the facility is available. Mr. Griffen stated that he estimated these costs in “Other Expenses.” Councilmember Main inquired on the number of people the facility could accommodate and is there adequate parking. Committee members stated that it is hard to count the number of parking spaces because people park in the grass. Mr. Griffen stated that the Committee did believe the facility would need blacktop in the future. Councilmember Main also asked if the Capital Expenditures Budget estimated the costs to make the facility ADA standard. Mr. Griffen stated that Craig Vanhort looked at the ADA mandates on page 31 of the report. He stated that $580,000 included such things as a new concession, ramps, and bathrooms.

Kitty Consolo spoke about a resident who talked with her about the possibility of an outside pool (like that of Spring Valley) and an inside pool (similar to a “blue water pool”) sharing the same filtration system. The resident familiar with the system is Jerry Finlayson of Rose Drive. He can be contacted for any further questions if necessary.

Carla Beckerly, 210 North Granger St., spoke of a Mother’s typical day at the pool. She expressed her feelings for the Granville tradition that she and her family enjoy each summer. She also thanked Kitty Consolo and the Roberts family for their help with the Spring Valley Committee. 

Ashlin Caravana, 209 E. Elm St., spoke in regards to SPV being a part of Granville history. She said it has helped make Granville what it is today. Ms. Caravana feels the pool has beauty that cannot be valued and she and her family enjoy its natural setting. She went on to say the Village and Township has bought many vacant spaces over the years and she urged Council to protect the future of SPV as well. 

Liz Maher, 354 North Granger St., read a letter from realtor AdaJune Parker. She said Ms. Parker was unavailable to attend tonight’s meeting but wished to express her thoughts about SVP to council. Ms. Parker’s letter said that she often shows SVP to her clients and it has a powerful effect on newcomers to the area. She went on to say that not all Realtors want more development and she urges Council to preserve SVP if possible. 

Karen Axline, 415 Fern Hill, spoke on the impact SVP has had on her family. She said her son has become the person he is today because of what he learned at SVP and being a part of the swim team there. She would like to see a new generation of families continue to enjoy the facility. 

Becky Barnes spoke on how she likes the natural surroundings of SVP and the sand. She said it makes Granville unique and she would be sad to see it go away.

Sara Jean Wilhelm, 202 Thresher St spoke of SVP’s natural beauty and that she favors the Village trying to keep it. Ms. Wiley said she is a member of the YMCA and would be in favor of any scenario that involves them. She feels that new development could instigate traffic issues that she would not favor.

Mayor McGowan closed citizens’ comments at 9:45pm.

Councilmember Bellman left at 9:50 pm.

Council took a 15 minute recess.

PUBLIC HEARING Ordinance No. 05-03, An Ordinance To Enter Into An Agreement With Denison University For Burg Street Improvements.

Seth Patton, Denison University, spoke on the proposed Burg Street improvements. He showed council a visual aid depicting landscaping and road setup. 

Mayor McGowan asked if any parking would be eliminated or added. Mr. Patton stated that some parking would be eliminated on the roadways and campus traffic that is currently one way would become two way.

Vice Mayor Moore displayed some concern for residents living on Burg requiring additional parking. Manager Hickman spoke with the resident closest to the parking on Burg Street (Mr. Barkley). It was decided that it might be best to speak with others on the street as well. 

Councilmember Crais asked why the cement sidewalk would eventually turn into asphalt. He also suggested that it might be best to eliminate three parking spaces instead of the mentioned two. This is due to resident Barkley stating that there is some danger associated with backing out.

Manager Hickman and Councilmember Crais both stated that they would like to see more trees added in the area. 

Manager Hickman went on to say that this project does not affect the brick portion of Burg Street. 

Mayor McGowan closed the public hearing at 10:07 pm. 

NEW BUSINESS (10:07pm) Resolution No. 03-22, A Resolution To Authorize The Village Manager To Enter Into Negotiations, On Behalf Of The Village Of Granville, With The Columbus Polo Club was introduced by Councilmember Main. Second by Councilmember Hartfield.

Discussion: None

 Motion to adopt carried (6-0). Resolution No. 03- 22 is adopted. 

 Resolution No. 03-23, A Resolution To Authorize The Village Manager To Seek Bids For 2003 Street Improvements was introduced by Councilmember Hartfield. Second by Councilmember Main.

Discussion: Manager Hickman stated that there would be 5- 6 projects to choose from for this year.

 Motion to adopt carried (6-0). Resolution No. 03- 23 is adopted.

 Resolution No. 03-24, A Resolution Authorizing The Village Manager To File An Application And Enter Into An Agreement With The Ohio Department Of Natural Resources For The Purpose Of Acquiring Funds Through The Division Of Forestry’s Urban Forestry Assistance Program was introduced by Vice Mayor Moore. Second by Councilmember Crais.

Discussion: 

 Motion to adopt carried (6-0). Resolution No. 03- 24 is adopted.

 Resolution No. 03-25, A Resolution To Award The Bid For Village Hall Wrought Iron Railing Replacement, Per Specifications To Friesinger’s, And To Authorize The Village Manager To Enter Into An Agreement Thereof was introduced by Councilmember Main. Second by Councilmember Robertson.

Discussion: Location and details of the railing are available in packets.

 Motion to adopt carried (6-0). Resolution No. 03- 25 is adopted. 

OLD BUSINESS (10:12 pm) Ordinance No. 05-03, An Ordinance To Enter Into An Agreement With Denison University For Burg Street Improvements was reintroduced by Councilmember Crais. Second by Councilmember Hartfield. 

Discussion: Councilmember Crais called for approval of the following friendly amendment: At the end of Section 1, delete the period and make a comma and add “subsequent to approval of storm sewer and landscape design.”

 Roll call vote on Ordinance No. 05-03: Crais, Moore, Main, Hartfield, McGowan. (5-1-0). Ordinance No. 05- 03 was adopted. (Councilmember Robertson asked to be recused.) 

REVIEW OF MINUTES (10:16 pm) Regularly Scheduled Meeting of March 19, 2003. Councilmember Main moved to accept the minutes as presented; seconded by Councilmember Robertson. Motion carried, 7-0. 

MAYOR’S COURT REPORT – March (10:16 pm) The Mayor’s Court Report for the month of February was presented for review. 

 Councilmember Crais moved to accept the report; second by Councilmember Hartfield. Motion carried, 7-0 

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT – March (10:16 pm) The Manager’s Report for the month of February was presented for review. Councilmember Crais moved to accept the report; seconded by Councilmember Hartfield. Motion carried 7-0.

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) None.

Finance Liaison (Moore) None. 

Granville Foundation (Main) None.

JEDD (Bellman, Crais) None.

Newark/Granville Committee (Bellman, Main) None. 

Personnel (Hartfield, McGowan, Robertson) None.

Planning Commission (Main) Reported that the Committee had a lengthy meeting and he will address a matter under ‘Other Council Matters’. Next meeting is May 5.

Recreation Commission (McGowan) None.

Senior Citizen Committee (Moore, Robertson) Did not meet because the National Church Residence was unable to come. They are scheduled to speak at the next meeting.- May 8, 2003, 8:30am Street Light Committee (McGowan) None. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Six bids are expected back in late May. The committee will pick based on costs. Tree & Landscape Committee (Moore) None. Union Cemetery Board (Main) None. 

 OTHER COUNCIL MATTERS Zoning Amendment Proposal Councilmember Main and Mayor McGowan stated that they could volunteer their time to work on substantial changes to update the language. 

Council members briefly re-addressed the noise ordinance issue at Brews Café. Mayor McGowan stated that the noise Ordinance kicks in at 10:00 p.m. Councilmember Main wondered why this issue was a concern if there were no complaints made. Manager Hickman stated that the officers actions were done as a courtesy. Manager Hickman also stated that he would be in contact with Mr. Martin, co- owner of Brews Café regarding a resolution. 

Councilmember Main addresses Council in regards to the Planning Commission meeting held earlier this week. At that meeting, Fred Wolfe, owner of Victoria’s Parlor, inquired as to ‘Section K’ of the sidewalk permit Ordinance. Mr. Wolfe wanted to know if he would be sited for using umbrella’s that had the words “Velvet” on them. Mr. Wolfe stated that he had previously used these very same umbrellas and felt it unfair to not be able to continue their use. Council discussed if this type of signage would be considered temporary or permanent. Manager Hickman stated that is was currently being considered permanent, but Village Planner, Seth Dorman wondered if they should be considered temporary signs since they will be left up for less than one year. Councilmember Main stated that the Planning Commission had tabled the issue until the next meeting and wished to hear any feedback from Council in regards to the matter. 

Vice Mayor Moore requested a copy of the sign ordinance for the Economic Development Committee. 

Manager Hickman stated that approximately one dozen volunteers cleaned the Bryn Du Mansion for the open house and egg hunt being held on April 19. 

ADJOURNMENT At 10:45 pm, Councilmember Crais moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 6-0. Meeting adjourned.

 Submitted by Melanie Schott 

Council Minutes 4/2/03

VILLAGE OF GRANVILLE COUNCIL MINUTES April 2, 2003 

CALL TO ORDER (by Mayor McGowan at 7:32 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Robertson, Crais, Main, Bellman, Vice Mayor Moore, and Mayor McGowan; Manager Hickman, Law Director Crites. 

APPROVAL OF AGENDA (7:33 pm) Councilmember Crais moved to approve the agenda as presented, seconded by Councilmember Main. Motion carried. 

CITIZENS’ COMMENTS ( 7:33 pm) All topics – None

Mayor McGowan closed citizens’ comments at 7:33 pm. 

PUBLIC HEARING None Scheduled 

NEW BUSINESS (7:34 pm) Bryn Du Advisory Committee II - Appoint Committee members

Bruce & Susan Cramer, Bob Gardner, Robert Gillie, Greg Keeler, Mary Malcuit, Steve Mershon, Kim Miles, Bill Moore, Jurgen Pape, Ben Rader, Tim Riffle, Pam Satterfield, Jim Siegel, Bill York.

Vice Mayor Moore, Councilmembers Crais, and Robertson requested to be added to the committee. 

Councilmember Bellman moved to establish the 18-member committee. Second by Councilmember Hartfield. 

Councilmember Bellman stated that it might be best if Manager Hickman set up the first meeting since a chair has not yet been established for this committee. Manager Hickman stated that he would set up the first meeting.

Councilmember Crais inquired if work done by committee members would eventually go to the Planning Commission. Manager Hickman stated no. 

 Spring Valley Report

Councilmember Crais suggested that the next meeting with the Spring Valley Committee include an in-depth discussion of the report. He also requested an Executive Session for the May 5, 2003 meeting.

Vice Mayor Moore stated she would like to see the report added to website with the appraisal.

Manager Hickman stated that the report is currently available in the library, as well as the village offices. He also stated that once it is available on diskette, it should not be a problem to add to the website.

 Ordinance No. 05-03, An Ordinance To Enter Into An Agreement With Denison University For Burg Street Improvements was introduced by Councilmember Bellman. Second by Councilmember Hartfield. . Mayor McGowan set the public hearing for Ordinance No. 05-03 for April 16, 2003. 

OLD BUSINESS (7:41 pm) None Scheduled

 REVIEW OF MINUTES (7:41 pm) Regularly Scheduled Meeting of March 19, 2003. Councilmember Main moved to accept the minutes as corrected; seconded by Mayor McGowan. Motion carried, 7- 0. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Committee met two weeks ago. Some issues discussed include the fire sprinkler/fire suppression systems downtown. Vice Mayor Moore stated that they are currently fact finding and researching feasibility. Vice Mayor Moore went on to say that the committee has established a sub-committee consisting of members from the Economic Development Committee and the Merchant Sub-committee to address some merchants concerns of the village sign ordinance and it being too restrictive. 

Finance Liaison (Moore) No report. 

Granville Foundation (Main) No report.

JEDD (Bellman, Crais) No report.

Newark/Granville Committee (Bellman, Main) No report. 

Personnel (Hartfield, McGowan, Robertson) No report.

Planning Commission (Main) No report.

Recreation Commission (McGowan) No report.

Senior Citizen Committee (Moore, Robertson) Will meet on Thursday, April 10. Street Light Committee (McGowan) No report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) It was decided that this committee needs to meet and a meeting will be set up in the near future. 

Spring Valley Committee 

Tree & Landscape Committee (Moore) Will meet on Tuesday, April 8 Union Cemetery Board (Main) No report. 

OTHER COUNCIL MATTERS Mayor McGowan noted that the American flags are being raised on Broadway in the morning and taken down in late afternoon to show support for our troops. 

ADJOURNMENT At 8:03 pm, Councilmember Main moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 7-0. Meeting adjourned. 

 Submitted by: Melanie Schott 

Council Minutes 3/19/03

VILLAGE OF GRANVILLE COUNCIL MINUTES March 19, 2003 

CALL TO ORDER (by Mayor McGowan at 7:30 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Council members Hartfield, Robertson, Crais, Main, Vice Mayor Moore, and Mayor McGowan; Manager Hickman, Law Director Crites. 

Councilmember Bellman arrived at 7:32 pm. 

APPROVAL OF AGENDA (7:32 pm) Councilmember Main moved to approve the agenda as presented, seconded by Councilmember Hartfield. Motion carried. 

CITIZENS’ COMMENTS (7:32 pm) All topics - Ben Rader, 39 Briarwood Drive Mr. Rader spoke in regards to the sounding of the noon siren. He felt as though it is too close to residential communities and rather bothersome. Mr. Rader respectfully requested and urged council to not continue use of the noon siren.

Council Member Robertson wondered if the siren she heard today was the same as the “noon siren.” Manager Hickman addressed her question on the different sounds of the sirens. 

Manager Hickman also noted that he would be cautious with the climate we are in right now to play with changing the siren. It can be done, however the siren system is not the easiest to operate and he would be hesitant at this time. 

Council member Main wanted to know if the noon day siren was still being sounded everyday. Manager Hickman stated that it has the last three days.

Mayor McGowan asked if any calls/complaints have been received in regards to the noon siren. Manager Hickman stated two calls from the same address.

Manager Hickman went on to say that on the first Wednesday of each month there is a three minute testing done of the sirens. 

Councilmember Robertson wanted to know if the siren can be heard by Denison University. Manager Hickman stated that if it cannot be heard, some modifications on campus may need to take place. He also noted that the system is a very good system and far superior to that which had previously been used.

Bicentennial Commission - Flo Hoffman, 317 W. Broadway Ms. Hoffman stated she was representing the Granville Historical Society, as well as the Granville Bicentennial Commission. She spoke in regards to an upcoming traveling play that they would like to advertise in town with more significant signage than what is normally permitted. The traveling play depicts oral history interviews from citizens all over Ohio, including some from Granville. It is scheduled for June 6th and 7th. 

Manager Hickman stated that banners are not normally permitted, although there have been some exceptions (Granville Fourth of July and the celebration for LeeAnn Parsley). He thought this matter could be an exception since it is once every 200 years (Bicentennial), but requested further insight from council. 

Mayor McGowan stated that when other banners have been hung the street has been closed. We would need to ensure that it did not interfere with traffic.

Councilmember Bellman wanted to ensure that all groups requesting significant signage be treated equally. Other council members agreed and suggested that a policy be set for when special signage is and is not appropriate.

Councilmember Robertson requested that the banner say “Granville” somewhere since this is a special and significant event in the community that does occur only every 200 years. 

Councilmember Main wanted to know if this banner would affect trucks because of its height? Manager Hickman stated it should not.

After noting some of council’s concerns, Manager Hickman suggested that resolution to any complications could be addressed by going through the Planning Commission for final approval, especially for variance reasons.

On another note, Ms. Hoffman ended her comments by stating she rather liked the noon day siren.

Mayor McGowan closed citizens’ comments at 7:50 pm. 

PUBLIC HEARING Ordinance No. 04-03, An Ordinance To Amend Ordinance No. 25-0d 2 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses.

 No One appeared to speak for or against Ordinance No. 04-03.

Mayor McGowan closed the public hearing at 7:51 pm. 

NEW BUSINESS (7:51 pm) Resolution No. 03-19, A Resolution To Award The Bid For Grounds Maintenance, As Per Specifications, To Fackler Country Gardens And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Main. Second by Councilmember Crais. 

Discussion: Vice Mayor Moore wanted to know the number of grass cuttings estimated? Manager Hickman stated approximately four cuts per month through the months of April - October. There could be some additional cuttings in May. He also stated that the cost was the same as last year with the exception of the Granville Bryn Du Mansion. 

Councilmember Robertson wanted to know the Townships responsibilities for grass cuttings for the Mansion. Manager Hickman stated that the trustees have stated that they would indeed pay for their portion. It is also being negotiated that the Polo Club pick up the costs for all grass trimmings during their use of the field.

Manager Hickman stated the funds set aside for lawn care maintenance were approximately $35,000. This included the Mansion, boulevards, parks, and State Route 16, as well as mulching. He also stated that Fackler’s did a great job last year and is available to begin mulching on April 1, 2003.

 Motion to adopt carried (7-0). Resolution No. 03- 19 is adopted.

 Resolution No. 03-20, A Resolution To Authorize The Village Manager To Enter Into Discussions With Denison University For Burg Street Improvements was introduced by Councilmember Crais. Second by Councilmember Hartfield. 

Councilmember Robertson asked to be recused. 

Discussion: Councilmembers’ Crais and Main volunteered to work with the Village Manager and Seth Patton (Denison) to complete details of this project.

Motion to adopt carried (6-1/Abstain - Robertson). Resolution No. 03-20 is adopted.

 Resolution No. 03-21, A Resolution Of Appreciation To Greg Sharkey was introduced by Councilmember Bellman. Second by Vice Mayor Moore. 

Discussion: None

 Motion to adopt carried (7-0). Resolution No. 03- 21 is adopted. 

OLD BUSINESS (8:05 pm) Ordinance No. 04-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses was reintroduced by Councilmember Bellman. Second by Vice Mayor Moore. .

Discussion: None

 Roll call vote on Ordinance No. 04-03: Crais, Moore, Main, Robertson, Bellman, Hartfield, McGowan. (7- 0). Ordinance No. 04-03 was adopted.

 REVIEW OF MINUTES (8:06 pm) Regularly Scheduled Meeting of March 5, 2003. Vice Mayor Moore moved to accept the minutes as presented; seconded by Councilmember Robertson. Motion carried, 7-0. 

MAYOR’S COURT REPORT - February (8:07 pm) The Mayor’s Court Report for the month of February was presented for review. 

 Mayor McGowan noted the number of DUI arrests with an alcohol level over .17 was on the rise. He also stated that there has been at least one occurrence each week.

 Councilmember Crais moved to accept the report; second by Councilmember Hartfield. Motion carried, 7-0 

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT - February (8:10 pm) The Manager’s Report for the month of February was presented for review. Councilmember Crais moved to accept the report; seconded by Councilmember Hartfield. Motion carried 7-0.

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Will meet on March 21, 2003 at 7:30.

Finance Liaison (Moore) No Report. 

Granville Foundation (Main) Met on March 18, 2003 to mail 3100 fundraising solicitations.

JEDD (Bellman, Crais) No Report

Newark/Granville Committee (Bellman, Main) No Report 

Personnel (Hartfield, McGowan, Robertson) No Report

Planning Commission (Main) Will not meet on March 24, 2003 as previously scheduled.

Recreation Commission (McGowan) No Report

Senior Citizen Committee (Moore, Robertson) No Report 

Spring Valley Committee (Crais) Councilmember Crais was asked to meet with the Reeb family to bring clarity to the sale of the property. Mr. Crais is still unclear of their intentions. He suggested Council wait on a report from the Spring Valley Committee before further discussion. 

Street Light Committee (McGowan) No Report

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No Report. Tree & Landscape Committee (Moore) During their last meeting the Committee discussed plans to plant the majority of 45 trees on Galway Drive, with some being planted on Cherry Valley Road. Union Cemetery Board (Main) The Board will meet in May for a voluntary work session. 

 OTHER COUNCIL MATTERS Noon Siren - Manager Hickman again stated he did not feel this would be the best time to alter the noon day siren. Councilmember Robertson inquired on the history of the noon day siren and its purpose. She also added she enjoys hearing the siren and feels it adds to the sense of community of the village. 

EXECUTIVE SESSION Councilmember Crais moved to enter into Executive Session “Pursuant to ORC 121.22(G)(1) - To consider the employment and compensation of a public employee or official. Second by Councilmember Robertson.

 Roll Call Vote: Bellman, McGowan, Robertson, Hartfield, Crais, Main, Moore. Motion carried (7-0).

Time in: 8:20 pm

 Councilmember Crais moved to return to regular session. Councilmember Hartfield second. 

 Roll Call Vote: Bellman, McGowan, Robertson, Hartfield, Crais, Main, Moore. Motion carried (7-0).

Time out: 8:39pm 

ADJOURNMENT At 8:40pm, Councilmember Crais moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 7-0. Meeting adjourned.

Submitted by Melanie Schott 

Council Minutes 3/5/03

 VILLAGE OF GRANVILLE COUNCIL MINUTES March 5, 2003 

CALL TO ORDER (by Mayor McGowan at 7:32pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Mayor McGowan, Vice Mayor Moore, Councilmembers Crais, Hartfield, Robertson, Bellman, and Main; Manager Hickman and Law Director Crites. 

APPROVAL OF AGENDA (7:33pm) Councilmember Crais moved to approve the agenda as printed, seconded by Councilmember Main. Motion carried. 

CITIZENS’ COMMENTS (7:33pm) All topics – No comments

 Bryn Du Advisory Committee - Rob Drake and Keith Myers, representing the Bryn Du Advisory Committee, and in compliance with Resolution No. 02-29 - Section V, made the following recommendations to Council. • Re-advertise for community members that would be willing to serve on a committee to review construction issues, grant sources, etc. for Bryn Du Mansion property. • Use all volunteers showing interest as the task of this Committee is more complex this time and having a diverse group of people will be helpful. • Council should appoint a few of its members to this Committee. • Township residents should also be allowed to serve on the Committee. • Schedule a deadline of completion - perhaps Oct. 31, 2003. • There will be a need for additional professional expertise and/or consulting and budgeting thereof. • Use the Village Planner, and/or hiring a Planner/Team that specialize in public processes and historical architecture to lead the Committee through the design process. • Issue an RFP (request for proposal). • It will be the responsibility of the Planner to suggest ideas to the Committee. (This process could cost $25,000-$35,000. It was also suggested that the current Village Planner** is capable of providing a component in this process. • Hold “Community Open House” and Spring Egg Hunt event (sponsored by the Granville Recreation Commission) on the mansion property. • This review Committee would be considered a “study” committee and not the Permanent Advisory Committee, which will be decided after a use is determined for the property. **Mr. Drake and Mr. Myers praised the services of Village Planner Seth Dorman for his contribution to the Advisory Committee during the fall review. They expressed their appreciation to Seth for giving up his weekends to meet with the Committee and for providing extensive support with the final report. 

 An advertisement will be posted for individuals interested in serving on the Committee. Council will officially appoint a Committee during its regularly scheduled meeting of April 2, 2003.

 It was requested that a drafted RFP be prepared by the next meeting for Council’s review. Manager Hickman requested Mr. Myers participation in drafting the proposal.

 Councilmember Crais questioned the “church – state” conflict with a “Spring Egg Hunt” type of event. Law Director Crites doesn’t think it is a concern but will review case law.

 Manager Hickman asked for Council’s blessing in negotiating with the Columbus Polo Club for the use of the front fields at the mansion property. Council is very supportive of this type of use. There were no objections.

Mayor McGowan closed citizens’ comments at 7:55pm. 

PUBLIC HEARING None Scheduled

 NEW BUSINESS (7:55pm)

 Ordinance No. 04-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses, was introduced by Councilmember Bellman. Second by Councilmember Main.

 Mayor McGowan set the public hearing on Ordinance No. 04-03 for March 19, 2003.

 Resolution No. 03-14, A Resolution To Authorize The Village Manager To Advertise For Bids For Village Hall Wrought Iron Railing Replacements was introduced by Councilmember Crais. Second by Vice Mayor Moore.

 Discussion: Manager Hickman will provide further detail when the bid award comes before Council.

Motion to adopt carried (7-0). Resolution No. 03-14 is adopted.

 Resolution No. 03-15, A Resolution To Authorize The Non-Permanent Installation Of A Sidewalk Café On The Public Sidewalk At 132 East Broadway In Front Of The Business Known As “Village Coffee Company”, Subject To Restrictions was introduced by Councilmember Hartfield. Second by Councilmember Crais. Discussion: See below ** Motion to adopt carried (7-0). Resolution No. 03-15 is adopted.

 Resolution No. 03-16, A Resolution To Authorize The Non-Permanent Installation Of A Sidewalk Café On The Public Sidewalk On East Broadway In Front Of The Business Known As “Broadway Delicatessen”, Subject To Restrictions was introduced by Councilmember Hartfield. Second by Councilmember Crais. Discussion: See below ** Motion to adopt carried (7-0). Resolution No. 03-16 is adopted.

 Resolution No. 03-17, A Resolution To Authorize The Non-Permanent Installation Of A Sidewalk Café On The Public Sidewalk At 134 East Broadway In Front Of The Business Known As “Victoria’s Parlour”, Subject To Restrictions was introduced by Councilmember Main. Second by Councilmember Hartfield. Discussion: See below ** Motion to adopt carried (7-0). Resolution No. 03-17 is adopted.

 **Discussion: It was noted that there have been problems in recent years with advertisements being put on outside patio furniture, umbrellas, etc. Village Planner Seth Dorman wrote letters to business owners in December advising of the change in policy. Signage will need to be approved by the Planning Commission.

 Resolution No. 03-18, A Resolution To Fill A Vacancy On The Board Of Zoning And Building Appeals was introduced by Councilmember Main. Second by Vice Mayor Moore.

 Discussion: Bruce Westall withdrew his letter of interest in serving on the BZBA. Tym Tyler, the only other applicant, was appointed.

Motion to adopt carried (7-0). Resolution No. 03-18 is adopted. 

OLD BUSINESS None scheduled. REVIEW OF MINUTES (8:07pm) Regularly Scheduled Meeting of February 19, 2003. Councilmember Main moved to accept the minutes as presented; seconded by Vice Mayor Moore. Motion carried, 7-0. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) No report.

Finance Liaison (Moore) Ms. Moore noted that a copy of the Annual Financial Report was available upon request and asked that a copy of Tax Commissioner Carie Miller’s report be provided to all of Council. 

Granville Foundation (Main) No report.

JEDD (Bellman, Crais) No report.

Newark/Granville Committee (Bellman, Main) No report.

Personnel (Hartfield, McGowan, Robertson) Ms. Hartfield requested an Executive Session for the purpose of discussing personnel issues (Manager’s goals) be included on the agenda for the March 19th council meeting. 

Planning Commission (Main) Planning Commission discussed the Comprehensive Plan during their last meeting. They will forward their thoughts to Council. The Planning Commission requested a member of their Committee be included when Council does a review of the report. 

Recreation Commission (McGowan) There are thirty eight ball teams scheduled for this spring. A community wide cleanup will be held at Raccoon Park the week after Easter, April 27th. Following the bike race of June 21st, the Commission has scheduled a “British” band to perform. July 4th fireworks (held July 2, 2003) will again be done at Wildwood Park instead of Denison University as intended since construction will still be in progress at that time. 

Senior Citizen Committee (Moore, Robertson) The Committee met and discussed the possibility of applying to the Licking County Commissioners for “senior levy” funds to renovate a Senior Center in Granville. Manager Hickman and representatives from the Committee met with the Commissioner’s with a proposal requesting $250,000 be granted to Granville for the purpose of a Senior Facility. Licking County Planning Commission chose to allocate $500,000 (the entire fund) to Harrison Township. It was noted that the $500,000 were accumulated un-encumbered funds that had been collected in Licking County by a Senior Levy. 

Sister City (Hartfield) Attended the first meeting last week. The group has a representative from Council, School District, Township, a Welsh descendent, and others who are attempting to establish a sister city with Wales paralleling Granville’s community in size, style, culture. This goal of this “preliminary” committee is to meet monthly.

Spring Valley Committee (Crais) The Committee has made a lot of progress and is in the final stages of drafting a report.

Street Light Committee (McGowan) No report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Burg St – DU is considering the possibility of straightening Burg Street to create an internal road so traffic can remain on campus instead of exiting onto Burg Street. Issues remain regarding storm sewers. Manager Hickman requested that he, along with several Council members and the Law Director work together toward an agreement for the road improvement. Widening of Burg Street is still being researched. CVR – There was general discussion with the idea of trying to do some planning in order to assure that the capacity of the road, once complete, isn’t exhausted by the first two or three businesses. Law Director Crites will review legal issues before continuing. Traffic Engineer Doyle Clear would like to begin a traffic management plan.

Tree & Landscape Committee (Moore) No Report.

Union Cemetery Board (Main) Discussed the year’s upcoming budget and plans for continued restoration. Annual walking tour is May 29, 2003 

EXECUTIVE SESSION Vice Mayor Moore asked to be recused from Executive Session. Mayor McGowan moved to enter into Executive Session “Pursuant to ORC 121.22(G)(3) – Conference with an attorney for the public body concerning disputes involving the public body that are the subject of pending and imminent court action (Speedway/SuperAmerica). Second by Councilmember Crais.

 Roll Call Vote: Bellman, McGowan, Robertson, Hartfield, Crais, Main. Motion carried (6-1 recused, Moore).

Time in: 8:30pm

 Law Director Crites advised Council of the progress of a pending lawsuit with Speedway/SuperAmerica.

Councilmember Crais moved to return to regular session. Mayor McGowan second. 

 Roll Call Vote: Bellman, McGowan, Robertson, Hartfield, Crais, Main. Motion carried (6-0).

Time out: 8:40pm 

ADJOURNMENT At 8:40pm, Councilmember Crais moved to adjourn the meeting. Second by Councilmember Main. Motion carried, 6-0. Meeting adjourned. 

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