VILLAGE OF GRANVILLE COUNCIL MINUTES October 1, 2003
CALL TO ORDER (by Mayor McGowan at 7:32 pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Crais, Bellman, Main, Robertson, Vice Mayor Moore, and Mayor McGowan; Manager Hickman, Law Director Crites.
APPROVAL OF AGENDA (7:32 pm) Councilmember Crais moved to approve the agenda as presented, seconded by Councilmember Robertson. Motion carried.
CITIZENS’ COMMENTS (7:33 pm) All topics Kimberly Salvage – 73 Berline Court – appeared before council in regards to a sidewalk extension to Fern Hill. She stated that she read a recent article appropriating funds for a bridge over Raccoon Creek, and was wondering why funds could not be appropriated for a sidewalk extension she requested nearly ten years ago. Mayor McGowan stated that funds for the mentioned bridge were not appropriated by council, but were being requested in the form of a grant. Manager Hickman stated that the sidewalk extension Ms. Salvage is referring to had not yet been done because some additional easements needed to be acquired. Vice Mayor Moore stated that there is a new property owner in one area where an easement is needed. Councilmember Bellman asked if the easements were not given, could they be taken through eminent domain. Manager Hickman stated that they could, and that he would look further into this situation and securing the needed easements.
Dorothy M. Garrett – 45 Ross Drive – spoke to council in regards to local residents buying locally in Granville. She stated that “if you want local people to patronize stores, sell something local residents want.” Ms. Garrett stated that there used to be many stores in Granville that sold what local residents wanted and needed, but this is not the case anymore. Councilmember Bellman asked Ms. Garrett how she would go about solving this problem. She stated that many products people need are not available for purchase in Granville. Vice Mayor Moore stated that the Economic Development Committee recently met with the Granville Chamber of Commerce and had a frank discussion on the very comments Ms. Garrett was making. She stated that these same sentiments, felt by others in the community, were passed along to the Chamber. Mayor McGowan closed citizens’ comments at 7:41 pm.
PUBLIC HEARING Ordinance No. 15-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses.
No one appeared to speak for or against Ordinance No. 15- 03.
Mayor McGowan closed the public hearing at 7:42 pm.
NEW BUSINESS (7:42 pm) Resolution No. 03-40, A Resolution To Accept The Media Plan Of The Granville Area Chamber Commerce And To Authorize The Payment Of $10,000 For The Plan As Previously Approved By Resolution No. 03-10 was introduced by Vice Mayor Moore. Second by Councilmember Main.
Discussion: Pat Moller, President of the Granville Chamber of Commerce Board, spoke to council on how the dollars received have been spent thus far. She went on to say that Pyles Communications would discuss the logo and branding. Ms. Moller stated that it was important to recognize that Pyles Communication is a local business located in Granville. Ms. Moller also provided a handout of objectives and strategies for council to review.
Mike Pyles, Pyles Communication, spoke to council and gave his definition of ‘branding.’ Mr. Pyles stated that a brand equals the sum total of all of its attributes. In addition, he stated that a brand reflects personality, positive attributes, and what residents might say about a particular area. Mr. Pyles also stated that it is a pleasure to work in the Granville community.
Kaki Reckard, Pyles Communication, gave a brief presentation to council about the chosen logo. She stated that the overall theme is based on impressions of Granville, different seasons, and visual beauty. Ms. Reckard stated that the logo is oval to depict the community being hospitable and inviting. She went on to say that the logo itself is not modern looking, but shows some history. In addition, she stated that the logo was designed with a lot of color to show the colorfulness of the town. Kaki Reckard showed council examples of how she feels the logo holds integrity in different sizes and colors (black and white.) She also showed mock-ups of a handout being distributed at the Antiques Fair, a Granville calendar, and mock-up ads for Columbus Monthly and/or Ohio Magazine. Ms. Reckard also showed council an example of a newspaper ad promoting the farmers market. Ms. Reckard stated that the stationary, with the new logo, was currently being printed and should be delivered soon. Kaki Reckard stated that these examples are the extent of work done to date.
Councilmember Bellman stated to Ms. Moller that he believed that the Chamber would fund the conceptual thinking and the village and township would fund the implementation. He stated that he still sees the Chamber at the conceptual stage. Ms. Moller stated that the brochure is complete and ready to be distributed, and the high school is making brochure holders to be distributed to local businesses. She went on to say that the stationary is complete and they have received some resumes for an internship they have advertised at Denison University. She also said that 100+ press releases will be sent out once the stationary is completed. Ms. Moller noted that a 2001 study done by Ohio State University indicated that a community the size of Granville cannot sustain enough income in their local businesses without bringing in other people. Ms. Moller also told council about an idea discussed at the Economic Development Committee meeting involving gift/cash cards. Councilmember Bellman stated that a lot has been done and looks very nice from a design standpoint, however, he does not see a constant theme to work on getting people to shop locally downtown. Moreover, he stated that some people buy groceries elsewhere than the local grocery store, as well as clothes and shampoo. Councilmember Bellman asked how the Chamber would go about enticing these people to switch. Ms. Moller stated that Councilmember Bellman’s comments and feelings were noted.
Councilmember Crais stated that he recalled the OSU study to say that we could also do a better job of representing ourselves. He went on to say that he too would like to see a more aggressive package. Councilmember Crais asked what information Pyles Communication found to link branding to attracting new businesses. Kaki Reckards stated that in economic development terms the objective is always to “retain, retain, retain, and THEN recruit.” Ms. Reckard stated that it is important to first pay attention to what businesses are already here. She stated that this will create a dialogue and buzz in the community. Moreover, she stated that study after study indicates that retention must always come first. Councilmember Crais asked if it was fair to say that attracting new businesses is a by-product of the branding process. After clarification of his question, Ms. Reckard stated yes. He also stated that assuming money was not quite an issue, would anything have been done differently that could more aggressively address their objective #3 (listed on the handout.) Ms. Reckard stated that this was a standard type of approach. Councilmember Crais asked that assuming branding is to bring in more foot traffic, is it possible it might have the opposite effect. Ms Reckard stated that she feels there are an impressive amount of businesses to generate enough people to come to Granville.
Councilmember Robertson inquired on how the Chamber’s plan reaches Denison students. Ms. Reckard stated that in reality some businesses in the community will not entice students. She also stated that much is available to them on campus. She stated that the Chamber would be wise to target staff, faculty, and the 20,000 visitors to the campus each year. Councilmember Robertson stated that she would still like to see some more specific targeting to students. Ms. Reckard also stated that the earlier mentioned gift/cash card could be an enticement.
Barbara Hammond, BHammond Interiors, was introduced to council by Vice Mayor Moore. She stated that she has started carrying items in her store that might appeal to college students. Moreover, she stated that her establishment is often frequented by Denison college students. She went on to say that she feels this is a hugely untapped market. Ms. Hammond told council she would like to see some type of Denison store located downtown. Furthermore, she stated that she feels the welcome mat is not always open for students from Denison and this philosophy needs to be reversed.
Mayor McGowan stated that he feels the work done by the Chamber and Pyles Communication is a good start and he appreciates the hard work.
Roll call vote: Main, Crais, Moore, Robertson, Hartfield, Bellman, McGowan. (7-0). Resolution No. 03-40 was adopted.
Resolution No. 03-41, A Resolution To Amend Insurance Coverage As Provided In Section 145.22 Of The Codified Ordinances Of The Village Of Granville was introduced by Councilmember Crais. Second by Councilmember Hartfield.
Discussion: In a related issue, Councilmember Crais asked why making insurance benefit pre-taxable was not done a long time ago. Manager Hickman stated that was a good question and it should have been done.
Motion carried (7-0). Resolution No. 03-41 is adopted.
Resolution No. 03-42, A Resolution Of Support For The Concept Of Conveying, Leasing Or Donating Public Land To The Senior Citizens Of Granville To Provide Senior Citizens Housing, Services Or Facilities And Authorizing The Village Manager To Seek Proposals For Same was introduced by Councilmember Robertson. Second by Councilmember Crais.
Discussion: Councilmember Main asked for more details and what this resolution was about. Councilmember Robertson stated that one of the Senior Committee’s tasks was to try and keep senior citizens from moving out of Granville. She went on to say that the problem does not only involve finances, but finding suitable housing for senior citizens that will accommodate their needs. Councilmember Robertson stated that there is a gap in income levels. She stated that Kendall will accommodate one income level, but there is still a gap in the $50,000 annual income down to somewhere in the $20,000 range. She stated that National Church Residences and a National Lutheran group builds housing facilities for senior citizens and builds them at a lower cost because they make use of tax credits. Councilmember Robertson stated that the cost could also be lower if acquiring the land wasn’t part of the cost of the endeavor. Councilmember Robertson stated that this Resolution would show council’s support for making a way to actively participate in making land available for senior housing. Mayor McGowan stated that some public land currently owned by the village would be the Bryn Du property. He asked if the public land she was referring to building on would be the Bryn Du property. Councilmember Robertson stated that there is some suitable land in the rear of the Bryn Du property that Manager Hickman, Tom Mitchell, and she visited that could be a proposed site for senior housing. This Resolution, however, would not specify that land or any land for development.
Vice Mayor Moore asked Law Director Crites if he was familiar with zoning laws involving senior citizen housing/building. Law Director Crites stated that there has been an explosion of changes in the past 5-7 years in Title 57 regarding senior citizen housing. He stated that he could further investigate these changes and get any information back to council.
Councilmember Crais stated that he saw this Resolution in two parts. The first was the support of Village Council on the idea of senior housing and the second would instruct or allow the Manager to work with housing groups and authorize him to engage in discussions with them.
Councilmember Bellman commented that he sees this as being similar to merchant development and this Resolution would simply put out a welcome mat.
Mayor McGowan stated that any proposals to build or allocate specific land would come before council and/or the Planning Commission.
Motion carried (7-0). Resolution No. 03-42 is adopted.
Resolution No. 03-43, A Resolution Providing Village Funding To Establish A Granville Senior Foundation was introduced by Councilmember Robertson. Second by Councilmember. Discussion: Councilmember Robertson stated that the Senior Committee would establish an endowment administered by the Columbus Foundation that requires $10,000 to get started. The Columbus Foundation would give advice and help form the Granville Senior Foundation. Councilmember Hartfield asked if the $10,000 would be a fee. Councilmember Robertson stated that it is not a fee and the Granville Senior Foundation would decide how to use and augment the funds and interest from them. Vice Mayor Moore stated that $10,000 would be the minimum accepted by the Columbus Foundation. She also stated that there needs to be some indication on who would do the appointments. Councilmember Robertson stated that she believed the Senior Committee would make the appointments. Vice Mayor Moore stated that the Senior Committee themselves are not appointed and she would like to see council play a role in making these appointments. Councilmember Robertson suggested proposing an amendment because the Senior Committee said they wanted to make the appointments.
Councilmember Robertson asked for the following friendly amendment: After the second WHEREAS, Delete: Advisory Committee
Councilmember Crais stated that the Granville Foundation would only use interest from the $10,000. He asked how the committee might feel about the money being returned to the village after a certain number of years, thus making it an interest free loan. Councilmember Robertson stated that he could propose his idea in the form of an amendment. Councilmember Crais stated that if his amendment went through he feels the appointments could be made by the Granville Senior Foundation.
Mayor McGowan stated that there may be several amendments, and perhaps council will want to look at this again in two weeks. He asked Councilmember Robertson if there was any urgency in passing it tonight. She stated no. It was also stated that it needs to be decided who makes the initial appointments. Mayor McGowan stated that he believes that council made the initial appointments to the Recreation Commission, and all appointments thereafter came from the commission. Councilmember Robertson stated that it might make sense for the Senior Committee to make recommendations to council and then council approves those recommendations.
Vice Mayor Moore proposed the following friendly amendment: After the second WHEREAS clause, The Senior Foundation shall be appointed by Council on the recommendation of the Senior Committee
Councilmember Crais proposed the following friendly amendment: After fifteen years the foundation shall return the initial $10,000 to the village.
Councilmember Main asked if anyone had spoken with the Granville Foundation on this. Councilmember Robertson said yes; the Granville Foundation is unable to give any recommendations for making the Senior Foundation work and the Columbus Foundation is able. Councilmember Main stated the he has some concern that with passage of this resolution council would be setting up a competition between the Granville Foundation and the Granville Senior Foundation to seek donations for the same kind of senior citizen donations. Councilmember Robertson stated that this was a point well taken and that this idea never came up. She stated that the by-laws could be written clearly to state that they are not in competition for those donations. Councilmember Hartfield asked how the Granville Foundation felt about this and did anyone contact them. Councilmember Robertson repeated that they asked if the money could come their way and they responded that they cannot provide the type of help being sought. Councilmember Main agreed that the expertise is not as fitting with the Granville Foundation as it would be with the Columbus Foundation.
Vice Mayor Moore asked if the Granville Foundation solicits funds 1-2 times per year. Councilmember Main stated that they accept funds throughout the year, but organized mailings occur twice per year. He also stated that they do not target who they solicit funds from.
Councilmember Main stated he would feel more comfortable voting on this resolution after speaking with Executive Director Plunkett and the Granville Foundation. He stated that he could report back with his findings at the next meeting.
Vice Mayor Moore moved to table Resolution No. 03-43 until the October 15, 2003 council meeting. Seconded by Councilmember Robertson.
Councilmember Crais asked if the amendments would be included in the Resolution. Councilmember Robertson stated that they were friendly amendments. Law Director Crites stated that he has the amendments and would have the revised wording available at the next council meeting. OLD BUSINESS Ordinance No. 15-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses was reintroduced by Councilmember Bellman. Second by Councilmember Crais.
Discussion: Manager Hickman stated that he is still waiting on some of the information council requested under Section II A1-7-230, and stated that council may not want to move forward on this part tonight. Manager Hickman also stated that Brian Bosch from ODOT and Doyle Clear could be available to speak to council on November 5, 03. He would also have Jerry Brimms from Licking County Planning Commission and Roger Davis from LCATS available at the October 15, 03 council meeting. They will hopefully be able to answer any needed questions council might have.
Councilmember Bellman asked if the Ordinance could still be voted on with the understanding that it is pending the requested information that has not yet been received. He stated that a previous Resolution had these conditions already in it.
Vice Mayor Moore asked why this Ordinance needed to be an emergency. Councilmember Bellman stated that the sooner they can move forward on this the better for council. He stated that there have previously been long unneeded delays. Vice Mayor Moore stated that since they do not have all of requested information available, she would be in favor of removing A1-7-230 under Section II and having a separate ordinance later.
Councilmember Hartfield stated that she was under the impression that under the previous Resolution, council could not pass until hearing back from LCATS and planners, etc.
Councilmember Crais asked if council was bound by the previous Resolution to move forward on the Ordinance, and if tabled what are the implications on the budget cycle. Manager Hickman stated that several areas need addressed now such as the depleted sewer account, and auditor and county fees. All in all, he felt 80% of the Resolution needed to be addressed now. Councilmember Crais stated that he agreed with Councilmember Bellman and something did need to be done now – there has been too much delay. Councilmember Crais stated that if the information that was requested is not what council was hoping for or wanted, the $24,000 would not be appropriated.
Councilmember Hartfield stated that she would like to see language in the Ordinance stating that the funds would be revoked if council does not agree with all of the collected information. She went on to say that it seems odd to appropriate funds without all of the wanted information.
Manager Hickman stated that for what it was worth he would proceed very cautiously and probably go back to the Street and Sidewalks Committee as well as council for further confirmation.
Law Director Crites suggested one option might be deleting A1-7-F-230 under Section II and passing as an emergency at the next meeting. He stated that adding the mentioned “footnote” is not necessarily unlawful, but an uncommon practice. He also stated that he would suggest additional language in Section II, rather than a footnote.
Councilmember Bellman stated that he was unsure that it needed to be passed as an emergency.
Councilmember Robertson suggested removing the section and reintroducing in two weeks and voting on it in one month. Moreover, she would like to see this project done.
Councilmember Main moved to amend Ordinance No. 15-03 under Section II by removing: “A1-7-F-230 Boards & Commissions - CVR Access Management Plan $24,000” Seconded by Vice Mayor Moore.
The amendment to Ordinance No. 15-03 was adopted. (6 Yeas, 1 Nay, Bellman)
Roll Call vote: Crais, Robertson, Main, Hartfield, Vice Mayor Moore, Mayor McGowan (6 Yea-6) Bellman (Nay) Ordinance No. 15-03 was adopted.
REVIEW OF MINUTES (9:10 pm) Regularly Scheduled Meeting of September 17, 2003. Councilmember Crais moved to accept the minutes once amended; seconded by Councilmember Main. Motion carried, 7-0.
COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Vice Mayor Moore stated that the committee met with the Granville Chamber of Commerce and went through the chamber’s plans in detail. She stated that the biggest area that needs followed up on is the gift/cash cards. Vice Mayor Moore stated that Denison University has a program set up on campus similar to what is being proposed for the downtown area. She went on to say that the chamber discussed events that bring people into the downtown area, including the Antiques Fair she wanted to make people aware of on October 4, 03.
Finance Liaison (Moore) No Report.
Granville Foundation (Main) No Report.
JEDD (Bellman, Crais) No Report.
Newark/Granville Committee (Bellman, Main) No Report.
Personnel (Hartfield, McGowan, Robertson) Councilmember Hartfield stated this committee needs to set a date to meet.
Planning Commission (McGowan) Councilmember Crais inquired on what was happening with the Comprehensive Plan and said it has taken a very long time. Manager Hickman agreed and stated that he would speak to Norm Kennedy in regards to working on this.
Recreation Commission (McGowan) Mayor McGowan stated that this committee will meet on October 7, 03.
Senior Citizen Committee (Moore, Robertson) No Report. Street Light Committee (McGowan) No Report.
Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Manager Hickman stated that we now have a proposal on street lights (Erinwood) and a meeting needs to be scheduled to discuss this.
Tree & Landscape Committee (Moore) No Report.
Union Cemetery Board (Main) Councilmember Main urged support for the upcoming levy that would support the cemetery.
Bryn Du Committee (Moore, Robertson, Crais) Councilmember Robertson stated that this committee met on September 18, 03. A report by Nancy Recchie and Councilmember Robertson was given on a visit they had to Oglebay Park in Wheeling, West Virginia. She stated that there has been much progress made by the consultants and committee. Councilmember Robertson stated that the committee discussed a draft of a vision statement and had some discussion on the future governances. The next meeting is October 8, 03. There is a tentative meeting scheduled for October 29, 03. The final presentation by the committee will be given in the new high school auditorium on November 9, 03.
OTHER COUNCIL MATTERS Manager Hickman stated that he would like to work with Kimberly Salvage in regards to the sidewalk extension she has requested and the needed easements.
Councilmember Main asked about the water extension to Fern Hill. Manager Hickman stated that the surveys were sent out and due back on October 3, 03. He went on to say that of the surveys received, they are overwhelmingly against water extension.
ADJOURNMENT At 9:20 pm, Vice Mayor Moore moved to adjourn the meeting. Second by Councilmember Main. Motion carried, 7- 0. Meeting adjourned.
Submitted by: Melanie Schott