Granville Community Calendar

Council Minutes 10/15/03

 VILLAGE OF GRANVILLE COUNCIL MINUTES October 15, 2003 

CALL TO ORDER (by Mayor McGowan at 7:30 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Crais, Hartfield, Bellman, Robertson, Main, Vice Mayor Moore, and Mayor McGowan; Manager Hickman; and filling in for Law Director Crites, Attorney Jim Gorry. 

APPROVAL OF AGENDA (7:31pm) Councilmember Crais made a motion to move the Comprehensive Plan discussion from “Other Council Matters” to “Old Business”, seconded by Councilmember Robertson. Motion carried.

 Mayor McGowan made a motion to move Ordinance No. 16-03 to the last topic under “New Business” because Mr. Kent will not be here until later, seconded by Councilmember Crais. Motion carried. 

CITIZENS’ COMMENTS (7:32 pm) All topics – Tim Klinger, 540 Jones Road - spoke to Council about a newspaper article in the Sentinel which suggested that a senior housing facility was being considered at the Bryn Du location. When he voted to buy the Bryn Du property he thought he was voting to preserve the integrity of the property and not multiple housing as discussed in the article. He stated that he has discussed the article with neighbors, who are also concerned, and asked that Council reconsider any notion of multiple housing at Bryn Du. Councilmember Bellman assured Mr. Klinger that the newspaper article was misleading and senior housing is not being proposed at this location. Vice Mayor Moore noted that there would be a public meeting at the High School Auditorium on Sunday, November 9, 2003, from 2-4pm, wherein the work of the Bryn Du Committee will be presented. The last meeting of the Bryn Du Committee will be October 29th to finalize the Committee’s review, which is also a public meeting. She also confirmed that senior housing was not being viewed favorably for the Bryn Du location. Councilmember Robertson asked the source of Mr. Klinger’s concern. Mr. Klinger stated he is concerned with the nature of the change and maintaining the integrity of the property, along with a host of other concerns, although nothing specific. He explained that this newspaper article was the first he had heard of this idea and again stated that the neighbors were concerned. Ms. Robertson noted that she had written (as Chair of the Bryn Du Committee) a “Letter to the Editor”, which appeared in the following addition of the Sentinel, which clarified that multiple housing at the Bryn Du location had not been a proposal of the Committee. She explained that she recently brought to Council a Resolution, from the Senior Committee, asking for Council’s support in considering public land for affordable housing. Unfortunately, the concept of the Resolution was confused with the notion that the Bryn Du property was being considered, as it is public land owned by the Village at this time. Rony Murphy, a neighbor of Mr. Klinger’s, asked if it is the Village’s direction to procure land for Senior Housing with public and tax funds. Councilmember Robertson explained that the premise of the Resolution is to locate public land either by; donation, land owned by the Township, or other potential public land. Mr. Murphy asked if the Village were actively pursuing an acquisition of land for this type of housing and questioned the $10,000 fund being created for seniors. Ms. Robertson explained that no acquisition is actively being pursued at this point and the $10,000 funding simply allows the Senior Foundation a means of getting established, in a way of proceeds of invested funds, to be used for senior programs. The seniors would eventually pay the $10,000 back to the Village. Mr. Murphy has recently observed that there is a maturing population in our demographics. Although the Village of Granville was strongly opposed to housing of any fashion a decade ago, if this is to become a desire or need of the Village (to keep Seniors in the Village), he feels Council should identify (follow the Master Plan) areas that will be suitable for this type of housing, and communicate that publicly. Mr. Murphy feels the private sector, whether local or out of town, may be willing to fill this need given the heightened awareness for Senior Housing. Constance Barsky – 221 E. Elm St. a member of the 1998 Comprehensive Plan Review Committee, noted that the adopted ’98 Comprehensive Plan was to be reviewed on a yearly basis. After being reminded several times, Council established a Review Committee in 2001. It is now near the end of 2003 and the Review Committee’s proposed amendments are still before Council for discussion. It was noted that the Planning Commission is in the process of reviewing the proposed revisions and will provide comments to Council. Ms. Barsky suggested that if the review were done on an annual basis and one component of the Plan selected each year, it could be done more efficiently. She recommended that Council establish a Committee to function in that fashion.

Mayor McGowan closed citizens’ comments at 7:59pm. 

PUBLIC HEARING None Scheduled 

NEW BUSINESS (8:00pm) Ordinance No. 17-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses And To Declare An Emergency was introduced by Councilmember Bellman. Second by Councilmember Robertson. 

Discussion: Doyle Clear – Parsons Transportation. Mr. Clear noted that he has met several times with the Streets & Sidewalks Committee on this issue. He reported that he has reviewed 1999 drafts of Traffic Impact Ordinances and Access Management Ordinances that have never formally been adopted by the Village. His proposal is to make sure that Traffic Impact Ordinance and Access Management guidelines are finalized. Another part of his proposal is a physical plan for Cherry Valley Road itself, which would determine what the Village intends for future development to that area. He feels Granville needs to finalize what Galway Road, Cherry Valley Road (north of SR 16) should look like and deal with zoning districts for the property. It is important that new developments in the area do not overwhelm the capacity of the roadway system. He noted that there are currently conditional uses within the zoning codes that could play into how the area may be developed, and his understanding is that the Village is interested in a mechanism to control the potential development that would further enhance the Comprehensive Plan. Specific guidelines would give developers clarity on how the Village expects projects to develop. Mr. Clear proposes to deal with the design and capacity of the roadway system on Cherry Valley Road (north of SR16) and will meet with ODOT in an effort to incorporate their future plans for the intersection of SR 16/CVR into Granville’s Traffic Impact and Access Management Plan. Mr. Doyle clarified the following: Traffic Impact Guideline – an applicant’s guide that requires the applicant to meet with the Village to determine what roadway systems need evaluated, what process will be used to do the evaluation, and what the process is for determining how to mitigate the impact. A Traffic Impact Guideline is a formalized process that defines what elements has to be in the report, how the report has to be written, thus making it easier for the reviewer to evaluate the impacts. Access Management Plan – a guideline that defines how one may or may not gain access to a public road. The Plan would define how to create interconnections between properties and limit the number of access points to a public street. Mr. Clear noted that the 1999 draft of the Traffic Impact Ordinance falls short of the needs of the Village, while the Access Management Plan draft is too detailed and complex to be used as a good tool. With guidance from the Village, Mr. Clear feels he could have a draft presented to Council within four weeks. To answer Councilmember Crais’ question regarding the necessity of the Ordinances vs. dealing with each applicant on a case to case basis, Mr. Clear stated that Granville currently has no Ordinances that give specific guidelines to developers, such as how to conduct a traffic study, and no process in place to protect the design of Cherry Valley Road with controlled access points. Dealing with developers on a case by case basis would risk a piece meal affect result. Parsons Transportation wrote the guidelines for The Institute of Transportation of Engineers that is used nationally. Individual jurisdiction guidelines specify using the latest edition of the ITE manual, although these guidelines can be defined for specific jurisdictions making them more applicable. There is a tremendous effort made in preventing anything too technical (that could change) from being incorporated into the national guidelines. Mr. Clear feels that, if written correctly, the guidelines would apply forever. Councilmember Bellman feels that this could save the Village money in the long run because developers will be given a specific plan, and know exactly what is expected if they want to develop their project. For example, the developer will be building the access points and the Village will not be left to make adjustments later. Doyle Clear concluded that by establishing this “long term plan” each development, as they come in, will pay their fair share toward that plan, whether it is by special assessments or impact fees. Manager Hickman will provide information to Mr. Clear as quickly as possible, probably within the next week. He also noted that Village Planner Chris Strayer will work with Mr. Clear on this project. Mr. Hickman stated that, as with any project, he will requisition the funds in increments and not the total appropriation at one time.

 The question was called. Motion carried.

 Roll call on emergency clause: (6-1) Yes - Crais, Robertson, Hartfield, Bellman, Moore, McGowan; No - Main.

 Roll call: (7-0) Robertson, Hartfield, Main, Bellman, Moore, McGowan, Crais. 

Ordinance No. 17-03 is adopted. 

 Ordinance No. 18-03, An Ordinance Providing For The Issuance Of $165,000 Of Notes In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Refunding The Village’s Outstanding Municipal Building Bonds Dated As Of February 15, 1992, And Matters Related Thereto, And Declaring An Emergency was introduced by Vice Mayor Moore. Second by Councilmember Councilmember Hartfield.

Discussion: Bond rates are 1.46%.

 Roll call on emergency clause: (7-0)

 Roll call: (7-0)

Ordinance No. 18-03 is adopted. 

 Ordinance No. 19-03, An Ordinance Providing For The Issuance Of $445,000 Of Notes In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Costs Of Refunding The Outstanding Principal Amount Of The Village’s Sewer System Mortgage Revenue Refunding Bonds Dated As Of May 1, 1991 And Constructing Improvements To The Municipal Sanitary Sewer System, And Matters Related Thereto, And Declaring An Emergency was introduced by Vice Mayor Moore. Second by Councilmember Main.

 Roll call on emergency clause: (7-0)

 Roll call: (7-0)

Ordinance No. 19-03 is adopted. 

 Ordinance No. 20-03, An Ordinance Consolidating Two Bond Anticipation Note Issues Of The Village Of Granville, Ohio Into A Consolidated Note Issue, And Establishing The Terms Of Such Consolidated Note Issue, And Declaring An Emergency was introduced by Vice Mayor Moore. Second by Councilmember Councilmember Robertson. 

 Roll call on emergency clause: (7-0)

 Roll call: (7-0)

Ordinance No. 20-03 is adopted. 

 Ordinance No. 16-03, An Ordinance To Accept Acres Of Land In The Bryn Du Subdivision was introduced by Councilmember Hartfield. Second by Councilmember Main.

Discussion: Bob Kent, Bryn Du Developer, will not be able to attend the Public Hearing of November 5, 2003. Mr. Kent advised Council that this land was dedicated as green space during the development plan approval. The recommendation was that the property would be dedicated to the Village once the development is complete. The mowing maintenance is currently being funded by Mr. Kent. A map of the proposed land was reviewed by Council. Manager Hickman noted that the Village’s obligation, according to Codified Ordinance Section 5.51, is that mowing is required “at least twice in every year, once between the first of June and the first of July, and once between the first of August and the first of September, and at any other time that it is necessary to keep the growth of such weeds, grass, and vegetation under twelve inches high.”

 Mayor McGowan scheduled a public hearing for Ordinance No. 16-03 for November 5, 2003.

 Comprehensive Plan – Councilmember Crais noted that the 1998 Comprehensive Plan was to be reviewed on an annual basis, and that the most recent revisions have been awaiting Planning Commissions review. It has now been a number of months and nothing has been done. He feels it sends a negative message to the citizens who dedicate their time and effort to this review process. Mr. Crais made a motion to give the Planning Commission a deadline in order to move this process along. Following discussion, it was proposed that Manager Hickman divide the Comprehensive Plan into viable sections and forward applicable sections to the Planning Commission with an assignment to respond prior to the next regularly scheduled Council meeting. Council will then address that section during their next meeting. Manager Hickman will provide a schedule. OLD BUSINESS Resolution No. 03-43, A Resolution Authorizing Village Funds To Establish A Granvile Senior Foundation. Vice Mayor Moore moved to remove Resolution No. 03- 43 from the Table. Second by Councilmember Main. Motion carried.

Discussion: Councilmember Main discussed the formation of a Senior Foundation with Granville Foundation Chair Doug Plunkett. Mr. Main noted that 33% of the Granville Foundation budget is related directly to senior citizen programs, for example, Granville Fellowship, Meals-on- Wheels, and others. Councilmember Robertson noted that it is not the Senior Foundation’s intent to compete with either the Granville Fellowship or Meals-on-wheels, but to provide a more independent foundation that could do other things that are necessary for the vitality of Granville Seniors, such as daycare for Alzheimer’s patients and other types of assistance. Trudy Knox, a Granville Senior, referencing earlier comments, feels that the there is a misconception that Senior Housing is going to be “poor folks”. She indicated that she has paid taxes in Granville for 23 years, with no children attending the school system, and would appreciate a moderate housing situation for herself that would be affordable. There was some discussion as to whether the Columbus Foundation would allow the Senior Foundation to repay $10,000 to the Village. A motion was made for a friendly amendment to the Resolution to reflect that the Foundation will “begin repaying” the initial funds beginning December 31, 2020. Motion carried.

 Roll Call Vote: (7-0). 

Resolution No. 03-43 was adopted. 

REVIEW OF MINUTES Regularly Scheduled Meeting of October 1, 2003 Councilmember Crais moved to accept the minutes as amended; seconded by Vice Mayor Moore. Motion carried, 7- 0. 

MAYOR’S COURT REPORT – September The Mayor’s Court Report for the month of September was presented for review. Councilmember Crais moved to accept the report; second by Councilmember Main. Motion carried, 7-0 

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT – September The Manager’s Report for the month of September was presented for review. Discussion: It was noted that there has been a rash of breaking and entering thefts in the Bryn Du area. It was also noted that the truck scales were down last month, and an increase next month should be noticed. 

 Councilmember Crais moved to accept the report; seconded by Councilmember Robertson. Motion carried 7-0.

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS 

Bryn Du Committee II (Robertson, Crais, Moore) The last full meeting of the Committee will be October 29, 2003.

Economic Development Committee (Crais, Moore, Robertson) No Reports.

Finance Liaison (Moore) Bond notes renewed as indicated. 

Granville Foundation (Main) No Report.

JEDD (Bellman, Crais) No Report.

Newark/Granville Committee (Bellman, Main) No Report. 

Personnel (Hartfield, McGowan, Robertson) The next meeting is scheduled for November 3, 2003 – 5:30pm.

Planning Commission (McGowan) No Report.

Recreation Commission (McGowan) No Report.

Senior Citizen Committee (Moore, Robertson) Regularly scheduled to meet in January 2004, although possibly they should meet sooner to begin recommending individuals for the Senior Foundation.

Street Light Committee (McGowan) In November the committee will review a proposal for streetlights in areas currently without streetlights. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No Report.

Tree & Landscape Committee (Moore)0 Received an ODNR grant for $6,000, of which the Village will match, for planting trees this November at the Cherry Valley Road, Gallway Drive area, and other areas around the Village. There is great fall-off of memorial tree contributions, possibly because of the price of a tree. There will now be a two tier plan; an ornamental flowering tree will cost $200-$225, and a hardwood tree will cost $250-$275. Plans are being finalized for landscaping and planting at the Village Offices. Union Cemetery Board (Main) No Report. 

OTHER COUNCIL MATTERS Granville Fellowship Donation Request – Manager Hickman noted that the Granville Foundation has requested $2,000 for relocation expenses. This will be reflected in the 2004 Budget.

Fern Hill Water Extension - There was an overwhelming response that residents of Fern Hill did not wish to have water extended. Manager Hickman recommended including the paving of Fern Hill in the 2004 Budget. At that time the plan is to extend the water line from Newark Granville Road to the base of Fern Hill. Since there is one family that is specifically impacted by the need for water extension, hopefully the Village will be able to work with them individually to satisfy their needs for Village water service.

Granville Solvents – Manager Hickman noted that this has been an impressive clean-up effort. He commended previous Village Manager Doug Plunkett for his participation in this effort. Mr. Hickman also noted that the Granville Solvents Group would like to work with Council in considering what this property may be used for in the future. E. Maple Street Improvements – Manager Hickman is planning an upcoming meeting with residents of E. Maple Street (between S. Prospect and Pearl St.) regarding 2004 Street Improvements. 

ADJOURNMENT At 9:38pm, Councilmember Crais moved to adjourn the meeting. Second by Councilmember Main. Motion carried, 7-0. Meeting adjourned. 

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