Granville Community Calendar

Council Minutes 11/19/03

 VILLAGE OF GRANVILLE COUNCIL MINUTES November 19, 2003 

CALL TO ORDER (by Mayor McGowan at 7:34pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Crais, Hartfield, Bellman, Robertson, Main, Vice Mayor Moore, and Mayor McGowan; and Manager Hickman. Law Director Crites was unable to attend due to illness. 

APPROVAL OF AGENDA (7:35pm) Councilmember Bellman moved to amend the agenda to including discussion of the Newark-Granville Road bike path during “Other Matters”, seconded by Councilmember Crais. Motion carried (7-0). 

CITIZENS’ COMMENTS (7:35pm) All topics – Trudy Knox, 123 E. Elm St., Apt D – observed that during the last three years that Granville Village Councilmembers have always done a wonderful job, although not always appreciated by everyone, which is puzzling to her. She asked that Council set aside $161.00 in the 2004 Budget to pay for Council member’s subscription to the Granville Sentinel. She feels this would be a way for Council to keep in touch with the residents of Granville, it is equal with no favorites among Council members. 

 Manager Hickman will include this in the 2004 Budget. 

Mayor McGowan closed citizens’ comments at 7:36pm. 

PUBLIC HEARING Ordinance No. 22-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses.

 No one appeared to speak for or against Ordinance No. 22-03. ******* Ordinance No. 23-03, An Ordinance To Establish The Granville Village Manager’s Salary For 2004.

 No one appeared to speak for or against Ordinance No. 23-03. ******* Mayor McGowan closed the Public Hearing at 7:37pm 

NEW BUSINESS (7:37pm) 2004 Budget – Council received a copy of the proposed 2004 Granville Village Budget on Monday, November 17, 2003. Receipt acknowledged. ******* Resolution No. 03-48, A Resolution To Establish The Time And Place Of A Public Hearing For The 2004 Municipal Budget As Proposed By The Village Manager was introduced by Councilmember Crais. Second by Councilmember Robertson. Motion carried. Resolution No. 03-48 is adopted. The public hearing for the 2004 Budget is scheduled for December 3, 2003. ******* Resolution No. 03-49, A Resolution In The Matter Of Committing Funds For Continuation Of Professional Services For OEPA NPDES Phase II Permit was introduced by Councilmember Crais. Second by Councilmember Main. 

 Discussion: Manager Hickman noted that this was a cooperative effort with the County to coordinate all entities in order to keep in compliance with Ohio EPA regulations.

 Motion Carried. Resolution No. 03-49 is adopted. ******* Councilmember Moore recused herself from discussion of Resolution No. 03-50

 Resolution No. 03-50 A Resolution To Award The Proposals For Deposit Of Public Funds was introduced by Councilmember Crais. Second by Councilmember Robertson. 

 Discussion: Manager Hickman noted that proposals were received from the local banks. This year’s preference is again Park National mostly due to their cooperation in accepting water bill payments and lower minimum balance.

 Motion carried. Resolution No. 03-50 is adopted. ******* Appeal of Planning Commission Sign Application No. 03-144. (Drew McFarland) Mayor McGowan scheduled the Appeal Hearing for Sign Application No. 03-144 for December 17, 2003. OLD BUSINESS Ordinance No. 22-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses was reintroduced by Councilmember Bellman. Second by Councilmember Crais.

 Roll Call Vote: Hartfield, Bellman, Moore, Main, Robertson, McGowan, Crais. (7-0). Motion carried. Ordinance No. 22-03 is adopted. ******* Ordinance No. 23-03, An Ordinance To Establish The Granville Village Manager’s Salary For 2004. Discussion: Council voted to suspend the rules and will re-introduce Ordinance No. 23-03 after the Executive Session. 

REVIEW OF MINUTES Regularly Scheduled Meeting of November 5, 2003 Councilmember Crais moved to accept the minutes as amended; seconded by Robertson. Motion carried, 7-0. 

MAYOR’S COURT REPORT – October The Mayor’s Court Report for the month of October was presented for review. Councilmember Crais moved to accept the report; second by Vice Mayor Moore. Motion carried, 7-0. 

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT – October The Manager’s Report for the month of October was presented for review. Discussion: Manager Hickman advised that the electrical problem with the truck scales will be fixed shortly. He also noted that various traffic counts will be done around the Village. Vice Mayor Moore inquired as to additional information regarding the recent home burglaries. Manager Hickman said there had not been any updated information received. Councillmember Robertson noticed a tremendous increase in Administrative Activities within the Police Department Report. Manager Hickman noted that this statistic now includes the Sergeants and Chief’s activity. Mr. Hickman will be requesting that their activity be also separated from the officer’s activity. Councilmember Crais brought up the South Main Street crosswalk. Manager Hickman noted that both pedestrian and vehicle traffic has been confused as to the proper use of the crosswalk. The Streets & Sidewalks Committee will review its use and the proper way to make the crosswalk effective. Councilmember Bellman observed that the recessed lights accumulate debris.

 Councilmember Crais moved to accept the report; seconded by Councilmember Robertson. Motion carried 7-0.

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS Bryn Du Committee II (Robertson, Crais, Moore) Councilmember Robertson noted that the Committee presented its report to the community a week ago Sunday. She noted that they heard comments and may make some revisions. The Committee plans to come to Council in January to present their final report. She also noted that a gentleman by the name of JoJo Marengo approached the Committee and offered a tremendous amount of financial support. It was recommended that Mr. Marengo make proposal to the formal commission, once it is in place sometime in February.

Economic Development Committee (Crais, Moore, Robertson) Vice Mayor Moore reported that this Committee will meet Friday morning at 8am. A representative from MORPC will attend to discuss Regional Economic Development, as opposed to each political subdivision forming their own Economic Development. If time permits, the Committee will discuss the City Card proposal.

Finance Liaison (Moore) Vice Mayor Moore noted that requests for bids for the Bryn Du note re-funding have gone out and will be before Council in December.

Granville Foundation (Main) No Report.

JEDD (Bellman, Crais) No Report.

Newark/Granville Committee (Bellman, Main) No Report.

Personnel (Hartfield, McGowan, Robertson) No Report.

Planning Commission (McGowan) Councilmember Hartfield noted the Planning Commissions comments regarding their responsibility to the review of the Comprehensive Plan.

Councilmember Crais made a motion that Village Council provide a memo to the Planning Commission which would provide guidelines for their review of the Comprehensive Plan. Council will draft this memo during the meeting of December 17th .

Recreation Commission (McGowan) No Report.

Senior Citizen Committee (Moore, Robertson) No Report.

Street Light Committee (McGowan) No Report. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No Report.

Tree & Landscape Committee (Moore) Vice Mayor Moore noted that the Committee met last night and realized that because a lot of plantings have been done this year they will be able to cut back on their Budget for 2004. She also noted that the Committee is working on re-certification of the Tree City USA designation.

Union Cemetery Board (Main) Councilmember Main reported that the Board met last night. As a result, Mr. Main has some issues that he will be discussing with the Village Manager. 

OTHER COUNCIL MATTERS Rules of Council - Manager Hickman noted that a Resolution to adopt the Rules of Council will be before Council on December 3rd.

 Newark Granville Bike Path - Councilmember Bellman noted that several years ago the bike path had been extended down Newark-Granville Road to the eastern edge of the Erinwood Development. In order to continue that extension to Fern Hill Mr. Bellman requested the new Council either obtain the required easements, or take the property by eminent domain to accomplish this task. He feels it is an immediate and urgent public service to encourage pedestrian friendly and safe passageways for our children. Manager Hickman noted that he has proposed $40,000 in the 2004 Budget for the pathway.

 Vice Mayor Moore reminded Council of the Licking Land Trust “pot luck” meeting in the basement of the Pilgrimage Church tomorrow evening. 

EXECUTIVE SESSION Vice Mayor Moore moved to enter into Executive Session pursuant to ORC 121.22(G)(1) – To consider the employment and compensation of a public employee. Second by Councilmember Crais.

 Roll call vote: Moore, Main, Robertson, McGowan, Crais, Hartfield, Bellman. Motion carried.

Time in: 8:10pm

 Councilmember Robertson moved to return to regular session. Second by Councilmember Main.

 Roll call vote: Main, Robertson, McGowan, Crais, Hartfield, Bellman, Moore. Motion carried. 

Time out: 8:45pm *******

 Council returned to regular session to re- introduce Ordinance No. 23-02, An Ordinance To Establish The Granville Village Manager’s Salary For 2004. Vice Mayor Moore reintroduced the Ordinance, second by Councilmember Crais.

 Roll call vote: Main, Robertson, McGowan, Crais, Hartfield, Bellman, Moore. (7-0) Motion carried. Ordinance No. 23-02 is adopted. 

Councilmember Crais made a motion to grant a $5,000 bonus to Village Manager Joe Hickman for meeting job performance goals for 2003. Second by Councilmember Hartfield.

 Roll call vote: McGowan, Crais, Hartfield, Bellman, Moore, Main, Robertson. (7-0) Motion carried. 

ADJOURNMENT At 8:48pm, Vice Mayor Moore moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 7-0. Meeting adjourned. 

Employee Payroll / Compensation

The Village has thirty-six (36) full-time employees, 16 regular part-time employees and seaonal employees. Village Personnel Policy

Go to My Pay Stub and login.