VILLAGE OF GRANVILLE COUNCIL MINUTES November 5, 2003
CALL TO ORDER (by Mayor McGowan at 7:30pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Crais, Bellman, Main, Robertson, Vice Mayor Moore, and Mayor McGowan; Manager Hickman, Law Director Crites.
APPROVAL OF AGENDA (7:30pm) Councilmember Crais moved to approve the agenda as presented, seconded by Councilmember Hartfield. Motion carried.
CITIZENS’ COMMENTS (7:31 pm) All topics Randy Kerr, 107 Balleymore Court, thanked Manager Hickman and Village Council for considering the installation of street lights in the Glen at Erinwood. He feels the “Granville” light fixture would be appropriate, but requested a 70 wattage light instead of 100 watts, as is normally used. He also requested that Council consider a 60/40 participation split instead of the 50/50 being considered.
Jay Barker, 267 Longford Drive, spoke on behalf of the Glen at Erinwood Owners Association of which he serves as Treasurer and Trustee. Having led numerous community projects in Licking County he complimented Manager Hickman and the Village Office staff for their cooperation. This has been one of the most pleasant experiences he has been involved in and said it is a compliment to all parties working toward a positive resolution. The homeowners are excited about this opportunity and are looking forward to Councils decision.
ODOT/LCATS/Licking County Planning Commission - Brian Bosch, Roger Davis, Jerry Brehms.
Roger Davis, LCATS - thanked Manager Hickman for the invitation to address Council. He discussed the Licking County Area Transportation Study, which is the metropolitan planning organization for the Newark urbanized area. Due to the most recent 2000 Census statistics, the urbanized area now includes the Village of Granville, among others. LCATS is extending an invitation to the Village to join the LCATS Study Committee. He explained that although dues are required to be a voting member of the Committee there are no mandates and the Village does not have to participate. Mr. Davis also updated Council regarding the River Road Traffic Engineering Study that is in process within the Township. One year ago the Ohio Department of Transportation, District 5, approached LCATS about doing a Traffic Engineering Feasibility Study to review the River Road area with regard to the ODOT closure. LCATS has entered into a contract with Wilber Smith Associates and a study is underway. Mr. Davis feels that 90% of the first phase of the study is complete, which involves the consulting firm providing an acceptable purpose and needs statement for the actual study. The anticipated completion date of the study is May 2004. The goal/objective is to consider alternatives (ie. Re-open access, provide better access) to the closure that might possibly be considered by ODOT for future funding. Mr. Davis explained that the transportation funding that LCATS receives as an agency is Federal dollars that are passed through ODOT and allocated from ODOT based on the urbanized area population. The project funds received from ODOT are available for highway type improvements (SR 16, SR 661, and N-G Road). By being a member of LCATS, the Village of Granville would have a vote before the Committee for the allocation of these Federal funds. The Committee currently consists of one vote each from; City of Newark (Mayor or representative), Newark Transit Operations, City of Heath (Mayor or representative), ODOT- District 5, County Engineer, and one vote of the County Commissioner’s office. Although weighted voting was discussed when invitations were extended to surrounding Villages, it was decided that each entity would represent one vote. Vice Mayor Moore requested information on a past study done by LCATS regarding a north connector from SR 661. Mr. Davis noted that Jobes Henderson, the consultant for the study, would be the best source of such information and Council agreed to invite Jobes Henderson to Council to give a presentation of the results of the study. Brian Bosch, ODOT – District 5 Traffic Engineer, also thanked Manager Hickman for this evening’s invitation. Mr. Bosch addressed the traffic signal at CVR noting that traffic studies have been conducted by ODOT and the timing of the light has been adjusted to accommodate traffic volume in the area. Additionally, ODOT has offered to provide Granville with maintenance/technical support of the traffic signal at CVR. Mr. Bosch clarified that ODOT was certainly not interested in “taking over” the signal. The Village would still “own” the signal and ODOT would simply provide technical expertise and troubleshooting of the “metal box”, which operates the signal. He clarified that timing sequences would remain the full responsibility of the Village. Manager Hick man noted that ODOT has worked successfully with the Village in a “gentlemen’s agreement” manner in the past and is comfortable continuing in this manner. Councilmember Bellman questioned whether ODOT was considering an interchange at the Cherry Valley Road intersection with the expansion of the SR 161 corridor. Mr. Bosch noted that currently all efforts are being focused on the SR 161/SR 37 corridor and upgrading that area to a four-lane facility. He did admit that an interchange at the CVR area was part of the ultimate macro corridor to create limited access to I-77. Funding, the progress of SR161 project phases, traffic volumes and congestion elements are all deciding factors of when an interchange would be worked into the plan at SR16/CVR. An interchange project has not been placed on the 10-year horizon for funding projects at this time. Mr. Bosch noted that the location of an interchange will be decided at the time of planning. It was requested that ODOT continue regular communication with Council for an update of their progress. Mr. Bosch noted that everyone is welcome to visit the ODOT office anytime to review progress reports and plans. PUBLIC HEARING Ordinance No. 16-03, An Ordinance To Accept Donation Of 40+/- Acres Of Land In The Bryn Du Subdivision.
Mark Parris, 251 Bryn Du Drive, and a member of Bryn Du Homeowner’s Association and also on the Board of Trustees, noted that there has not been an organizational meeting regarding this donation so he was speaking on behalf of himself this evening. He feels the transfer is long overdue. However, it appears that the Homeowner’s Association has been included in the maintenance schedule for the donated property without having had any input. He mentioned that although the Golf Course Association currently maintains a lot of the land in question, the Homeowner’s Association also maintains certain areas, mainly the circles in the cul-de-sacs, the circles in the Colony, and the property that is owned by the Historical Society at Alligator Mound. Mr. Parris does not feel that the Homeowner’s Association owns some of the land that is being depicted as such. It was noted that the Bryn Du “Protective Covenants” will be reviewed to clarify requirements addressed in the Warranty Deed. Lu Ann Duffus, also a member of Bryn Du Homeowners Association, clarified that in the past, although not recently, there have been numerous discussions during meetings between Mr. Kent and the homeowners. She noted that the homeowner’s covenants are quite detailed. In addition, there are current homeowners that prefer to mow some of the area adjacent to their property, although this should not be part of the plan or expected as long term maintenance. Council agreed that the areas being donated need to be better defined and the Ordinance will be tabled awaiting clarification.
Mayor McGowan closed the public hearing at 8:30pm.
NEW BUSINESS (8:30pm) Resolution No. 03-44, A Resolution To Authorize The Village Manager To Advertise For Bids For The Purchase Of Water Treatment Chemicals was introduced by Councilmember Crais. Second by Councilmember Bellman.
Motion carried (7-0). Resolution No. 03-44 is adopted.
Resolution No. 03-45, A Resolution To Authorize The Village Manager To Enter Into An Agreement With The Glen At Erinwood Owners Association For The Purchase And Installation Of Street Lights was introduced by Councilmember Crais. Second by Councilmember Hartfield. .
Discussion: Manager Hickman advised that the plan was for 19-21 street lights (“Granville” fixtures) to be installed in the Glen at Erinwood. He recommended installing 70 watt bulbs (as suggested by several Erinwood residents, including Clifford Lipsey, Holophane Lighting Manager) instead of the 100 watt. Manager Hickman favors participating 50/50 with the 79 property owners, using 2003 Street Light Funds that have not been used for the purpose intended. The Village will maintain the lights, which will include approximately $250 a year for the electricity.
Motion carried (7-0). Resolution No. 03-45 is adopted.
Resolution No. 03-46, A Resolution To Establish The Maximum Annual Compensation Adjustment For Fiscal Year 2004 was introduced by Councilmember Hartfield. Second by Councilmember Bellman.
Discussion: Councilmember Hartfield explained that it was the Personnel Committee’s recommendation of a CPI adjustment of 2%, with a merit increase maximum of 2% at the Manager’s discretion. Motion carried (7-0). Resolution No. 03-46 is adopted.
Resolution No. 03-47, A Resolution To Authorize The Implementation Of A Pre-Tax Cafeteria Plan For Health Insurance Premium Deductions Pursuant To 26 USC § 125 was introduced by Councilmember Crais. Second by Councilmember Main.
Discussion: This will allow the Village to deduct employee’s medical insurance expenses pretax, which will also similarly save the Village when paying its portion of the expense. Vice Mayor Moore asked that the Finance Director also look into Healthcare Spending Accounts.
Motion carried (7-0). Resolution No. 03-47 is adopted.
Ordinance No. 22-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses was introduced by Councilmember Bellman. Second by Councilmember Main.
Mayor McGowan set a public hearing for Ordinance No. 22-03 for November 19, 2003.
Ordinance No. 23-03, An Ordinance To Establish The Granville Village Manager’s Salary For 2004. was introduced by Vice Mayor Moore. Second by Councilmember Crais.
Mayor McGowan set a public hearing for Ordinance No. 23-03 for November 19, 2003.
OLD BUSINESS Ordinance No. 16-03, An Ordinance To Accept Donation Of 40+/- Acres Of Land In The Bryn Du Subdivision was reintroduced by Councilmember Hartfield. Second by Councilmember Bellman. Councilmember Crais made a motion to table Ordinance No. 16-03. Vice Mayor Moore second. Motion carried (7-0).
REVIEW OF MINUTES (8:50pm) Regularly Scheduled Meeting of October 15, 2003. Councilmember Crais moved to accept the minutes as amended; seconded by Councilmember Main. Motion carried, 7-0.
COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) No Report.
Finance Liaison (Moore) Vice Mayor Moore reviewed with Finance Director Molly Roberts requests for bids for rolling over the Bryn Du Mansion note. Bids should be ready to be presented to Council in December.
Granville Foundation (Main) No Report.
JEDD (Bellman, Crais) No Report.
Newark/Granville Committee (Bellman, Main) No Report.
Personnel (Hartfield, McGowan, Robertson) Committee met this past Monday to discuss salary compensation and Manager contract/compensation for 2004. It was determined that an Executive Session will be scheduled November 19th for the Village Manager’s review.
Planning Commission (McGowan) No Report. Recreation Commission (McGowan) No Report. Senior Citizen Committee (Moore, Robertson) Committee will meet tomorrow at 4pm.
Street Light Committee (McGowan) No Report.
Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No Report. Tree & Landscape Committee (Moore) No Report.
Union Cemetery Board (Main) Meeting has been rescheduled for November 18th.
Bryn Du Committee (Moore, Robertson, Crais) Public meeting this Sunday 2-4pm .
OTHER COUNCIL MATTERS Comprehensive Plan Due to the results of yesterday’s election, Councilmember Main made a motion to postpone discussion of the 2001 Comprehensive Plan Review until after newly elected Council members take office. Councilmember Hartfield second. Motion carried (7-0).
Rotary Donation – Standing Clock The Rotary Organization would like to recognize Granville’s Bicentennial Celebration and their own Centennial celebration by donating a standing clock to the Village. In the early 1920’s there were two standing clocks located on the north side of Broadway in the downtown area. This clock will be placed either at the crosswalk or in front of the current Village Offices. The Rotary would gift the clock to the Village who would be responsible for operation and maintenance once the warranty has expired. The Rotary had hoped to put the Rotary symbol in the face of the clock, or a Rotary plaque on the base/pole of the clock. Council agreed it would prefer the plaque.
November 9, 2003 at 5pm the Methodist church has invited Councilmembers to the dedication of their new addition.
November 20, 2003, Vice Mayor Moore invited all Councilmembers to attend the Licking Land Trust Annual Meeting at 6:30pm, at the Lutheran Church. Their guest speaker will be speaking about smart growth.
Manager Hickman noted previous discussions with the Granville Inn and Buxton Inn who wish to have the parking spaces on Broadway changed from parallel to angled parking. There will be a minimum of 10 additional parking spaces added, in addition to creating a traffic calming effect. Manager Hickman would like to do this yet this year.
ADJOURNMENT At 9:05pm, Councilmember Main moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 7-0. Meeting adjourned.