VILLAGE OF GRANVILLE COUNCIL MINUTES December 3, 2003
CALL TO ORDER (by Senior Councilmember Robertson at 7:30pm)
OATH OF OFFICE Law Director Crites administered the oath of office to incumbent Clifton Crais, and to new members Constance Barsky, Lon Herman and Jackie O’Keefe.
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were, Council members Barsky, Crais, Hartfield, Herman, Main, O’Keefe, Robertson; Manager Hickman, Law Director Crites.
APPOINTMENT OF CLERK AND DEPUTY CLERK Law Director Crites administered the oath of office to Clerk of Council Beverly Adzic and Deputy Clerk of Council Melanie Schott.
ELECTION OF MAYOR Councilmember O’Keefe nominated Lyn Robertson for the position of Mayor. Second by Councilmember Crais.
Councilmember Robertson accepted the nomination. By ballot, Council voted unanimously to appoint Councilmember Robertson to the position of Granville Village Mayor.
Law Director Crites administered the oath of office to Mayor Lyn Robertson.
ELECTION OF VICE-MAYOR Councilmember Herman nominated Clifton Crais for the position of Vice-Mayor. Second by Councilmember O’Keefe.
Councilmember Crais accepted the nomination. By ballot, Council voted unanimously to appoint Councilmember Crais to the position of Granville Village Vice-Mayor.
Law Director Crites administered the oath of office to Vice Mayor Crais.
APPROVAL OF AGENDA (7:40pm) Vice Mayor Crais moved to amend the agenda as follows: reposition Resolution No. 03- 51 for consideration prior to Citizens Comments; and to add the topic of the Comprehensive Plan memo to Other Council Matters. Seconded by Councilmember Barsky. Motion carried.
NEW BUSINESS Resolution No. 03-51, A Resolution Of Appreciation To Dan Bellman For Service On The Village Council To The People Of The Village Of Granville was introduced by Vice Mayor Crais. Second by Councilmember Barsky.
Discussion: Mayor Robertson read Resolution No. 03-51 in its entirety to show appreciation of Dan’s commitment and dedication while serving on Village Council. Mayor Robertson requested that the Resolution be framed and presented to Mr. Bellman.
Mr. Bellman thanked Council for the Resolution and expressed his pleasure to work with the Village, the community, and fellow Council members.
Motion carried (7-0). Resolution No. 03-51 is adopted.
CITIZENS’ COMMENTS (7:45pm) All topics Luann Duffus, 113 Merwyn Circle, and president of Bryn Du Homeowners Association spoke in support of the Village accepting the donation of land that had been offered to the Village from Bob Kent and the Granville Golf Course Company. She reported that the Homeowners Association has discussed this on numerous occasions and is in support of the donation.
Mayor Robertson closed Citizens Comments at 7:47pm.
PUBLIC HEARING Staff Budget Presentation - Village Manager Joe Hickman introduced Village Planner Chris Strayer, Income Tax Commissioner Carie Miller, Service Director Terry Hopkins, and Finance Director Molly Roberts.
A1-1-A Police Department – New cruiser/$23,000. The Village operates with four cruisers, one of which is used as a back-up vehicle upon exceeding 70,000 miles.
A1-1-C Street Lighting – It is anticipated that this will be the final year of the replacement project.
A1-6-A Street Construction Fern Hill/Carriage Hill – Although bid last year, this project was put on hold pending review of a water line extension into the neighborhood. Though water will not be extended at this time, the water line will be extended to the base of the hill at the time of road improvements in order to alleviate the need for cutting concrete at a later date should the water line extension be requested. East Maple/South Prospect Street – Road improvements and curb replacements are needed. Benefits are: additional parking spaces along the south side of E. Maple, improvements to an existing retaining wall along the north side of the street, and a section of brick sidewalk will be re-done with the Village sharing costs with neighbors. Additionally, two older Maple trees will be protected, while smaller trees will be removed and re- planted at another location. With the help of a local electrician, area residents have expressed interest in burying cable and power lines and will work with the Village and AEP in the feasibility of such a project. West Elm Street – Improvements from Main Street west to Plum Street. Curbs and sidewalks will be included in these improvements. It was noted that all curbs installed in the Village are straight-faced curbs with an approximate1-inch radius.
Shepardson Court South – Improvements from W. Maple north to W. Broadway. Sidewalks will be installed to the west side of the street and adjusted to conform with a stone retaining wall that borders the front of a property on the west side. Utility Light Consolidation – The Village will work with AEP in an attempt to consolidate areas where there are more than one pole accommodating numerous utility lines.
A1-6-D Storm Sewers – Improvements are necessary to an open ditch that runs from W. Broadway (Wildwood area) south to the bike path. This is the first of three large scale efforts to improve drainage in the area.
A1-6-G Sidewalks – $40,000 is budgeted for the extension of the bike path along Newark Granville Road from near the Cherry Valley Road/Erinwood intersection east to the area across from the Welsh Hill School.
A1-3-F Community Services (Park Maintenance) - The Village contracts mowing of 114 + acres of the 195+ acres currently owned by the Village. The idea is to increase equipment and other resources during 2004 with the intent of conducting this type of maintenance in house in the future.
A1-7-E Lands & Buildings – Miscellaneous improvements for 2004 include: new flag poles, re-paving Municipal parking lot area, and new street signs (as part of the downtown beautification project). Additionally, the Manager has asked that $150,000 from Estate Funds be allotted to the Bryn Du Mansion Fund for possible improvements to the Tennis Facility in order to promote public use of a “multi-purpose” facility. This suggestion will be revisited once the Bryn Du Committee makes its final recommendation to Council in January 2004.
Intersection Monument – This project is in the third year for installation of brass monument benchmarks. Monuments have already been placed in a number of intersections including Broadway. Monuments will be placed at the intersections including Elm Street during this “final” phase of the monument marker project. A map of the completed and proposed monuments was discussed.
A1-7-F Boards & Commissions – Ohio Department of Development has grant monies based on a 1 to 1 match by the Village. The purpose of the funding is to implement an Economic Development Analysis of downtown Granville. The idea is to focus on implementation of a plan. Although there have been previous studies, i.e. OSU and the Chamber, there still is uncertainty as to the direction in which current merchants should direct their focus in order to attract customers. Village Planner Chris Strayer assured Council that prior to implementing a plan, a proposal would be presented to Council. The Manager agreed to wait for further input from Council and or Committees and from the Planner.
Aerial Photography/GIS updates – Aerial photos of Granville have not been taken since 1997. The County only updates their aerial plans every 10-12 years. In order to have an effective GIS system, aerials will need updated. It was suggested that the Village Planner might then be able to utilize the GIS and monument system in an attempt to provide more accurate property surveys in the Village, specifically the downtown area. The Law Director will need to review the Village’s liability and ability to perform this type of service.
LCATS Membership – A membership to this Committee will allow Granville to become a voting member of the Review Board. E-1 Water Fund – 2” line upgrade to a 6” line ending at the new hydrant on Sunset.
E-2 Sewer Fund – Install a generator at Cedar Street and Bryn Du for back-up services during power outages. “Moon” Sherill Mullins – 261 Glyn Tawel Drive, also a member of the Bryn Du Association, supported the installation of the generator for the lift station to service Bryn Du.
2004 Municipal Budget – No one appeared to speak for or against the proposed 2004 Municipal Budget.
Mayor Robertson closed the public hearing at 9:05pm.
NEW BUSINESS (9:05pm) Resolution No. 03-52, A Resolution Of Appreciation To Matt McGowan For Service On The Village Council To The People Of The Village Of Granville was introduced by Councilmember Hartfield. Second by Councilmember Crais.
Discussion: Councilmember Hartfield read Resolution No. 03-52 in its entirety in appreciation of the commitment and dedication Mr. McGowan put forth for the Village of Granville while serving on Village Council. Mayor Robertson requested that the Resolution be framed and presented to Mr. McGowan.
Motion carried (7-0). Resolution No. 03-52 is adopted. Resolution No. 03-53, A Resolution Of Appreciation To Candi Moore For Service On The Village Council To The People Of The Village Of Granville was introduced by Councilmember Main. Second unanimous.
Discussion: Councilmember Main read Resolution No. 03-53 in its entirety in appreciation of the commitment and dedication Ms. Moore put forth for the Village of Granville while serving on Village Council. Mayor Robertson requested that the Resolution be framed and presented to Ms. Moore.
Motion carried (7-0). Resolution No. 03-53 is adopted.
Resolution No. 03-54, A Resolution To Adopt The Village Of Granville Rules Of The Village Council.
Discussion: Councilmember Barsky asked if Council would consider beginning their meetings at 7pm instead of 7:30pm. It was decided that the 6:30-7:30pm time frame is usually used for Committee meetings; however Council may consider making a change in the future. In review of the current Rules of Council: There was discussion regarding the use of directives to Village staff and the appropriateness of such directives from Council. It was clarified that copies of Ordinances and Resolutions under consideration by Council are available for inspection at either the Village Office or the Library. Language will be added to the Rules for clarification. Mayor Robertson proposed that further discussion of this Resolution take place after consideration of Resolution No. 03-55. Mayor Robertson also suggested that the portion of the meeting currently reserved for the Pledge of Allegiance be used also as a time to read from the American archives, for example, a portion of The Declaration of Independence, or any other type of patriotic literature.
Resolution No. 03-55, A Resolution Reorganizing The Committee Organization Of Granville Village Council was introduced by Vice Mayor Crais. Second by Councilmember Barsky.
Discussion: Vice Mayor Crais suggested reorganizing some of the Committees in order to involve citizens as much as possible in the work of government. He would like to see the Committees be more pro-active. Mayor Robertson suggests that consolidating the Committees would make things more efficient by preventing Committees from working with overlapping issues. Committee representatives would be responsible for submitting legislation and supporting documentation to Council in order for Council to move more efficiently instead of spending meeting time reviewing issues. Following a lengthy discussion, Vice Mayor Crais moved to Table Resolution No. 03-55. Second by Councilmember Main. Motion carried (7-0).
Resolution No. 03-56, A Resolution Dedicating A Future Meeting Of Granville Village Council To Establish A Working Agenda For The 2004-05 Fiscal Year was introduced by Vice Mayor Crais. Second by Councilmember Hartfield.
Discussion: It was decided that the February 4, 2004 meeting will be set aside to address the purpose of this Resolution.
Motion carried (7-0). Resolution No. 03-56 is adopted.
Ordinance No. 24-03, An Ordinance To Amend Sections 171.01, 171.02, 171.03, 171.04, 171.05, 171.06, 171.08, 171.09, 171.10, 171.11, 171.12, 171.16, 171.17, Of Chapter 171 of the Codified Ordinances Of Granville, Ohio, Establishing Income Tax Regulations, To Repeal Existing Sections 171.01, 171.02, 171.03, 171.04, 171.05, 171.06, 171.08, 171.09, 171.10, 171.11, 171.12, 171.16, 171.17 And To Add Section 171.23 To Chapter 171 Of The Codified Ordinances Of Granville, Ohio And Declaring An Emergency was introduced by Councilmember Hartfield. Second by Vice Mayor Crais.
Discussion: Law Director Crites advised that House Bill 95, as passed by the General Assembly, amended the income tax law. Under the constitution, every municipality has the authority to exercise the powers of local self government; however the local government is not allowed to enact laws that are in conflict with general state laws. The Supreme Court has ruled, and the General Assembly has pre-empted this area and said that income tax regulation is a general State law. That means that if we choose to have an Income Tax Ordinance, it has to be consistent with the State statute. In order for the Village to be consistent with our Ordinances with general State law, these changes are to be effective January 1, 2004, thereby requiring this Ordinance be passed as an emergency this evening. Income Tax Commissioner Carie Miller added that Ohio has over 500 cities and Villages that has an income tax. The Ohio Society of EPA’s, Chamber, and Area Tax Administrators have been attempting tax uniformity for some time. HB 95 is an attempt to bring some of these laws into uniformity. Ms. Miller advised that she has made several changes to this Ordinance that are not a result of HB 95, but are based on uniformity of the majority of Ohio cities. The following friendly amendments were accepted, which did not result from HB 95: Delete Section V as it relates to eliminating the allowance of operating loss carry forward (thus causing the remaining consecutive Section numbers to be changed). Council did not wish to eliminate the operating loss carryback or carryforward option. Also, in current Section XIII, 171.23 (m) change “minister of the gospel” to “member of the clergy” and add “/or her” to his and him.
Councilmember Hartfield moved to adopt the Emergency Clause of Ordinance No. 24-03. Second by Vice Mayor Crais.
Roll Call Vote on Emergency Clause: Herman, Main, O’Keefe, Barsky, Hartfield, Crais, Robertson. (7-0)
Roll Call Vote: Main, O’Keefe, Barsky, Hartfield, Herman, Crais, Robertson. (7-0)
Ordinance No. 24-03 is adopted. Ordinance No. 25-03, An Ordinance Providing For The Issuance Of $1,429,250 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring Real Property And Buildings For Village Purposes, And Declaring An Emergency was introduced by Councilmember Hartfield. Second by Vice Mayor Crais.
Discussion: Finance Director Molly Roberts advised that this is the annual renewal for the Bryn Du note. She advised that a note is a one year issue, while a bond is a longer term note. The Village cannot secure a bond until there is a specific purpose for the use of the Bryn Du property. A one year note offers an opportunity to take advantage of short term bond rates.
Roll Call Vote on Emergency: O’Keefe, Hartfield, Herman, Main, Crais, Robertson, Barsky. (7-0)
Roll Call Vote: Barsky, Hartfield, Herman, Main, O’Keefe, Crais, Robertson, (7-0)
Ordinance No. 25-03 is adopted.
Ordinance No. 26-03, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2004 was introduced by Councilmember Hartfield.
Mayor Robertson set the public hearing for Ordinance No. 26-03 for December 17, 2003.
Resolution No. 03-54, A Resolution To Adopt The Village Of Granville Rules Of The Village Council was introduced by Vice Mayor Crais. Second by Councilmember Main.
Discussion: It was decided that it would be appropriate to adopt the current Rules of Council and make amendments after the meeting of February 4th wherein Committee structure will be decided. Motion carried (7-0). Resolution No. 03-54 is adopted.
OLD BUSINESS Councilmember Crais made a motion to remove Ordinance No. 16-03, An Ordinance To Accept Donation Of 40+/- Acres Of Land In The Bryn Du Subdivision from the table. Second by Councilmember Hartfield.
Discussion: All concerns of the homeowners have been satisfied. .
Roll Call Vote: Main, O’Keefe, Crais, Robertson, Barsky, Hartfield, Herman. (7-0)
Ordinance No. 16-03 is adopted.
REVIEW OF MINUTES Regularly Scheduled Meeting of November 19, 2003. Councilmember Hartfield moved to delay the review of the minutes until the next meeting to give the opportunity for previous Councilmember’s McGowan and Moore to review and make amendments. Seconded by Councilmember Crais. Motion carried, 7-0.
COMMITTEE REPORTS No reports at this time. Mayor Robertson asked Council members to let her know which Committees they may be interested in serving.
OTHER COUNCIL MATTERS Comprehensive Plan Vice Mayor Crais drafted a memo to the Planning Commission with instructions of Council’s expectations for their review of the Comprehensive Plan.
ADJOURNMENT At 10:50pm, Councilmember Crais moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 7-0. Meeting adjourned.