Granville Community Calendar

Council Minutes 2/5/03

 VILLAGE OF GRANVILLE
COUNCIL MINUTES
February 5, 2003


CALL TO ORDER (by Mayor McGowan at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL
Those responding to the roll call were Mayor McGowan, Vice
Mayor Moore, Councilmembers Hartfield, Robertson, and
Main; Manager Hickman and Law Director Crites.     

Mayor McGowan moved to excuse Councilmember Crais.  Second
unanimously.  Motion carried.                 

A moment of silence was observed in remembrance of the
perished crew from the space shuttle Columbia and their
families.

APPROVAL OF AGENDA (7:32pm)
Councilmember Robertson made a motion to delay Resolution
No.’s 03-02, 03-03, and 03-04 pending the arrival of
Councilmember Bellman.  Motion carried.

CITIZENS’ COMMENTS (7:33pm)
Rob Drake  (142 Brennan Drive) speaking on behalf of
Kendal of Granville, noted that he had received and
reviewed the draft agreement for sewer service to Kendal
at Granville.  He thanked those involved for their efforts
at this point.  Mr. Drake hopes that Kendal will have
input during the review of this draft agreement.  
    Vice Mayor Moore stated that the intent is to have
this Ordinance introduced this evening in anticipation of
entertaining continuing negotiations between Kendal, and
Granville’s Law Director, Manager and Council.    

Councilmember Bellman arrived at 7:35pm

Granville Area Chamber of Commerce – Attending were Pat
Mohler, President of the GACC,  Kaki Reckard from Pyle
Communications, and Mary Bibee, Director of the GACC.  Ms.
Mohler stated that during the GACC meeting of January 18,
2003, the Board unanimously approved and signed a proposal
with Pyle Communications committing to an expense of
approximately $12,500.  The Board also completed a
Resolution, as requested, and has submitted this to
Council requesting a commitment of funding for marketing
purposes, i.e. radio, TV, magazine, etc, after completion
of the study.

    Noting that the request was for $15,000 a year for
the next three years, Mayor McGowan advised that the
Village can only appropriate one year of funding at a
time.   
    Ms. Mohler noted that a similar request for
funding was submitted to the Township, who initially had
indicated they were unable to fund because the Chamber is
a 501(6)(c ).  Following review by the GACC attorney’s it
was advised that the Township could, in fact, provide
funding.  The request was returned to the Township, who
will address the issue again at its next meeting (February
12).
    Village Law Director Crites reported to Council
that this would be a permissible expenditure of public
funds.
    It was noted that $10,000 has been appropriated in
the 2003 Budget and a special appropriation would be
needed for an additional $5,000, if necessary.  The study
will be complete before any funding will be required from
the Village.  
    Councilmember Bellman strongly feels the study
should include a market survey which would provide
information to area merchants reflecting a greater selling
power to the needs of the community.   He hopes the study
will look beyond branding and address this issue.  He
commented that it is hard to approve this type of funding
without seeing what exactly is being proposed.
    Councilmember Robertson would like to see a sample
of the campaign, and suggested the Township and Council
work together on a contingency resolution of agreement to
support the marketing funding.   
    Councilmember Bellman suggested the resolution
specify “subject to final review and approval of the
concept by Council”.
    Council directed that the Law Director and Village
Manager provide a resolution of approval taking into
consideration the approval of $10,000 at this time with
another $5,000 as appropriated by ordinance when deemed
necessary.

Mayor McGowan closed citizens’ comments at 7:50pm.

PUBLIC HEARING
    Ordinance No. 01-03, An Ordinance To Remove The
Prohibition From Using An Engine Or Exhaust Brake From The
Criminal Code, By Repealing Section 509.09(a)(5) And
Placing The Prohibition And The Misdemeanor Classification
For Violations Of The Prohibition In The Traffic Code Of
The Codified Ordinances, By Enacting Section 339.12

    No one appeared to speak for or against Ordinance
No. 01-03.

Mayor McGowan closed the public hearing at 7:51pm.
 
NEW BUSINESS  (7:51pm)
    Resolution No. 03-02, A Resolution To Fill
Vacancies On The Planning Commission, was introduced by
Councilmember Main.  Second by Councilmember Hartfield.

Discussion:  There were six people interested in the two
positions.  Jack Burris, Don Dean, Tom Mitchell, Tim
Riffle, Richard Salvage, and Carl Wilkenfeld.

Following a written ballot selection by Council, Jack
Burris was reappointed and Richard Salvage was appointed
to serve three year terms on the Planning Commission.

Councilmember Main was re-appointed as an ex-officio (from
Council) member of the Committee.  The School Board will
make a recommendation to appoint an ex-officio member
before Council meets on February 19, 2003.

Motion to adopt carried.   5 yea -1nay (Robertson).  
Resolution No. 03-02 is adopted.

    Resolution No. 03-03, A Resolution To Fill
Vacancies On The Board Of Zoning And Building Appeals was
introduced by Vice Mayor Moore.  Second by Councilmember  
Hartfield.                          

Discussion:  Don Dean, the only candidate for the
Committee, stated that he has lived in the Village of
Granville for seven years.  He also owns a couple of
properties in Granville and enjoys fixing and restoring
buildings.  He is an engineer by trade and feels he could
make a difference on the Board of Zoning as he understands
what people are trying to do.  He would like to see
Granville remain the way it is today.   

Motion to adopt carried (6-0).  Resolution No. 03-03 is
adopted.

    Resolution No. 03-04, A Resolution To Fill A
Vacancy And To Appoint Ex-Officio Members To The Granville
Tree And Landscape Commission was introduced by
Councilmember Hartfield.  Second by Councilmember
Bellman.                            

Discussion: At the recommendation of T&L Chair Jim Siegel,
Linda Reynolds (Swartz) was re-appointed and Regis
Birckbickler was appointed to an unexpired term.  Ex-
Officio members Mike Flood and Beth Yeakle were also re-
appointed to a one year term.

Motion to adopt carried (6-0).  Resolution No. 03-04 is
adopted.

    Resolution No. 03-08, A Resolution To Authorize
The Village Manager To Advertise For Bids For A Grounds
Maintenance Contractor was introduced by Councilmember
Main.  Second by Councilmember Hartfield.

Discussion:  Manager Hickman noted that last year’s
budgeted funds were fairly close to that which was
needed.  He will work with Township Clerk Norm Kennedy to
divide the maintenance costs for the polo field at the
Mansion.  HE noted that the field is a separate line item
within the proposal.

Motion to adopt carried (6-0).  Resolution No. 03-08 is
adopted.

    Resolution No. 03-09, A Resolution To Authorize
The Village Manager To Contract Repairs For Structural
Integrity, Safety And Security Purposes At Bryn Du Mansion
was introduced by Councilmember Main.  Second by
Councilmember Robertson.                          

Discussion:  Manager Hickman noted that the downspouts on
the barn and mansion need to be repaired for proper spring
drainage.  There has been an ongoing clean-up effort
taking place with more necessary.  
    Following discussion regarding what types of
repairs are immediately necessary       it was decided
that an appropriate amount of funding at this time would
be $22,500.  Manager Hickman will return to Council for
additional funding, if needed, and depending on the
outcome of the properties use.
 
Motion to adopt carried (6-0).  Resolution No. 03-09 is
adopted.

    Ordinance No. 02-03, An Ordinance To Establish An
Auxiliary Police Unit was introduced by Councilmember
Bellman.  Second by Councilmember Hartfield.

Mayor McGowan set a public hearing date of February 19,
2002 for Ordinance No. 02-03.

    Ordinance No. 03-03, An Ordinance Authorizing The
Village Of Granville To Extend Surplus Sewer Services To
Kendal At Granville Located At the Middleton Site On
Columbus Road, And Authorizing The Village Manager To
Execute A Sewer Service Contract Thereon was introduced by
Vice Mayor Moore.  Second by Councilmember
Bellman.                            

Mayor McGowan set a public hearing date of February 19,
2002 for Ordinance No. 03-03.

OLD BUSINESS (8:20pm)
    Ordinance No. 01-03, An Ordinance To Remove The
Prohibition From Using An Engine Or Exhaust Brake From The
Criminal Code, By Repealing Section 509.09(a)(5) And
Placing The Prohibition And The Misdemeanor Classification
For Violations Of The Prohibition In The Traffic Code Of
The Codified Ordinances, By Enacting Section 339.12 was
reintroduced by Councilmember Hartfield.  Second by
Councilmember Bellman    
     
    Roll call vote:  Robertson, Main, Bellman,
Hartfield, Moore, McGowan, (6-0)

Ordinance No. 01-03 is adopted.

REVIEW OF MINUTES (8:21pm)  
Regularly Scheduled Meeting of January 15, 2003.
Councilmember Bellman moved to accept the minutes as
presented; seconded by Councilmember Hartfield.  Motion
carried, 6-0.   
 
COMMITTEE REPORTS  
Economic Development Committee (Crais, Moore,
Robertson)    
    Committee met and discussed downtown care and
maintenance, i.e. merchants and Village responsibilities.  
It was noted that a letter to the merchants was mailed
today requesting their cooperation in this effort.
 
Finance Liaison (Moore)
    Vice Mayor Moore, reporting from the 2002 year end
Income Tax report, noted that the Village finished the
year at 15.26% ahead of the previous year, which is
astounding considering current economic situations.  Mayor
McGowan questioned whether a report could be generated
reflecting a breakdown of new growth/residents revenue.   
Ms. Moore will talk to the Finance Director about this
possibility.

Granville Foundation (Main)
     Meets later this month.  Grant requests have been
submitted.

JEDD (Bellman, Crais)
     No report.

Newark/Granville Liaison (Bellman, Main)
    Council member Main and Bellman met with three
Council members from Newark and had an “extremely
preliminary” discussion regarding a number of items.  The
meeting was more about establishing a liaison relationship
with a group from Newark’s Council.   

Personnel (Hartfield, McGowan, Robertson)
     No report.

Planning Commission (Main)
      The Committee met last week for an “extremely”
short meeting.

Recreation Commission (McGowan)
     Mayor McGowan reported that Wes Sergent asked the
Commission to start considering whether or not they needed
more ballfields, considering the growth of the Commission
and the multiple activities provided.  Mr. Sargent said
they were still working on the bridge close to the
ballfield as there is some concerns regarding unsafe
conditions while crossing the bridge at South Main Street
to access Raccoon Park.  The school received some grant
money for a new athletic fitness center that might be open
in April.  The school is looking at the Recreation
Commission to possibly help supervise the facility and
open it to the public during certain hours.

Senior Citizen Committee (Moore, Robertson)
    Committee meets on February 13, 2003.

Street Light Committee (McGowan)
      No Report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield,
McGowan)
    Councilmember Bellman reported that possible
widening of Burg Street was talked about during the
meeting of January 22, 2003 but there wasn’t any decision
made.  Denison is working with their engineers to decide
storm water routing and will follow through with a letter
of intent and/or participation.   Ideas suggested for
discussion before proceeding; retaining wall w/ costs,
brick expense, speed impacts, larger truck usage, etc.   
    Cherry Valley Road – The committee talked about
traffic planning, access roads for Wendy’s, and the
apparent lack of cooperation with Licking Memorial
Hospital for such an access road.  There has been,
however, support for an access road to Westgate.
    Bike Path @ High School – Need to make crossing
safer.  Also, need traffic counts and consideration of a
traffic light at Burg and Pearl Street.
    East Maple Street – It was mentioned that the
staff had recommended improvements, however, during review
by the Committee, it was noted that the road is too narrow
for curbs and parking.  Consensus from area residents is
to keep parking.
    Misc. – The Village is considering milling and
paving and other alternate bids from New Burg Street to
the corporation line after school construction is
complete.  Shepardson Court and Munson/Mulberry will
require a small piece of milling and paving.  Engineering
is being done on these alternate projects.  Council will
be requested to approve bidding in March.

    The next meeting is scheduled for Tuesday the 11th
4pm.

Tree & Landscape Committee (Moore)
      No Report.

Union Cemetery Board (Main)
     No Report.  Did not meet.
 
OTHER COUNCIL MATTERS ( 8:40pm)
    Mayor McGowan reported that the annual Pancake Day
has been scheduled for March 1, 2003.
    
    Manager Hickman noted that the Planning Commission
will be reviewing the Comprehensive Plan Review updates
during their meeting of February 10, 2003.  The topic will
be on Council’s February 19th agenda for discussion.
    
ADJOURNMENT
At  8:41pm, Councilmember Hartfield moved to adjourn the
meeting.  Second by Councilmember Main.   Motion carried,
6-0.  Meeting adjourned.

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