Granville Community Calendar

Council Minutes 3/19/03

VILLAGE OF GRANVILLE COUNCIL MINUTES March 19, 2003 

CALL TO ORDER (by Mayor McGowan at 7:30 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Council members Hartfield, Robertson, Crais, Main, Vice Mayor Moore, and Mayor McGowan; Manager Hickman, Law Director Crites. 

Councilmember Bellman arrived at 7:32 pm. 

APPROVAL OF AGENDA (7:32 pm) Councilmember Main moved to approve the agenda as presented, seconded by Councilmember Hartfield. Motion carried. 

CITIZENS’ COMMENTS (7:32 pm) All topics - Ben Rader, 39 Briarwood Drive Mr. Rader spoke in regards to the sounding of the noon siren. He felt as though it is too close to residential communities and rather bothersome. Mr. Rader respectfully requested and urged council to not continue use of the noon siren.

Council Member Robertson wondered if the siren she heard today was the same as the “noon siren.” Manager Hickman addressed her question on the different sounds of the sirens. 

Manager Hickman also noted that he would be cautious with the climate we are in right now to play with changing the siren. It can be done, however the siren system is not the easiest to operate and he would be hesitant at this time. 

Council member Main wanted to know if the noon day siren was still being sounded everyday. Manager Hickman stated that it has the last three days.

Mayor McGowan asked if any calls/complaints have been received in regards to the noon siren. Manager Hickman stated two calls from the same address.

Manager Hickman went on to say that on the first Wednesday of each month there is a three minute testing done of the sirens. 

Councilmember Robertson wanted to know if the siren can be heard by Denison University. Manager Hickman stated that if it cannot be heard, some modifications on campus may need to take place. He also noted that the system is a very good system and far superior to that which had previously been used.

Bicentennial Commission - Flo Hoffman, 317 W. Broadway Ms. Hoffman stated she was representing the Granville Historical Society, as well as the Granville Bicentennial Commission. She spoke in regards to an upcoming traveling play that they would like to advertise in town with more significant signage than what is normally permitted. The traveling play depicts oral history interviews from citizens all over Ohio, including some from Granville. It is scheduled for June 6th and 7th. 

Manager Hickman stated that banners are not normally permitted, although there have been some exceptions (Granville Fourth of July and the celebration for LeeAnn Parsley). He thought this matter could be an exception since it is once every 200 years (Bicentennial), but requested further insight from council. 

Mayor McGowan stated that when other banners have been hung the street has been closed. We would need to ensure that it did not interfere with traffic.

Councilmember Bellman wanted to ensure that all groups requesting significant signage be treated equally. Other council members agreed and suggested that a policy be set for when special signage is and is not appropriate.

Councilmember Robertson requested that the banner say “Granville” somewhere since this is a special and significant event in the community that does occur only every 200 years. 

Councilmember Main wanted to know if this banner would affect trucks because of its height? Manager Hickman stated it should not.

After noting some of council’s concerns, Manager Hickman suggested that resolution to any complications could be addressed by going through the Planning Commission for final approval, especially for variance reasons.

On another note, Ms. Hoffman ended her comments by stating she rather liked the noon day siren.

Mayor McGowan closed citizens’ comments at 7:50 pm. 

PUBLIC HEARING Ordinance No. 04-03, An Ordinance To Amend Ordinance No. 25-0d 2 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses.

 No One appeared to speak for or against Ordinance No. 04-03.

Mayor McGowan closed the public hearing at 7:51 pm. 

NEW BUSINESS (7:51 pm) Resolution No. 03-19, A Resolution To Award The Bid For Grounds Maintenance, As Per Specifications, To Fackler Country Gardens And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Main. Second by Councilmember Crais. 

Discussion: Vice Mayor Moore wanted to know the number of grass cuttings estimated? Manager Hickman stated approximately four cuts per month through the months of April - October. There could be some additional cuttings in May. He also stated that the cost was the same as last year with the exception of the Granville Bryn Du Mansion. 

Councilmember Robertson wanted to know the Townships responsibilities for grass cuttings for the Mansion. Manager Hickman stated that the trustees have stated that they would indeed pay for their portion. It is also being negotiated that the Polo Club pick up the costs for all grass trimmings during their use of the field.

Manager Hickman stated the funds set aside for lawn care maintenance were approximately $35,000. This included the Mansion, boulevards, parks, and State Route 16, as well as mulching. He also stated that Fackler’s did a great job last year and is available to begin mulching on April 1, 2003.

 Motion to adopt carried (7-0). Resolution No. 03- 19 is adopted.

 Resolution No. 03-20, A Resolution To Authorize The Village Manager To Enter Into Discussions With Denison University For Burg Street Improvements was introduced by Councilmember Crais. Second by Councilmember Hartfield. 

Councilmember Robertson asked to be recused. 

Discussion: Councilmembers’ Crais and Main volunteered to work with the Village Manager and Seth Patton (Denison) to complete details of this project.

Motion to adopt carried (6-1/Abstain - Robertson). Resolution No. 03-20 is adopted.

 Resolution No. 03-21, A Resolution Of Appreciation To Greg Sharkey was introduced by Councilmember Bellman. Second by Vice Mayor Moore. 

Discussion: None

 Motion to adopt carried (7-0). Resolution No. 03- 21 is adopted. 

OLD BUSINESS (8:05 pm) Ordinance No. 04-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses was reintroduced by Councilmember Bellman. Second by Vice Mayor Moore. .

Discussion: None

 Roll call vote on Ordinance No. 04-03: Crais, Moore, Main, Robertson, Bellman, Hartfield, McGowan. (7- 0). Ordinance No. 04-03 was adopted.

 REVIEW OF MINUTES (8:06 pm) Regularly Scheduled Meeting of March 5, 2003. Vice Mayor Moore moved to accept the minutes as presented; seconded by Councilmember Robertson. Motion carried, 7-0. 

MAYOR’S COURT REPORT - February (8:07 pm) The Mayor’s Court Report for the month of February was presented for review. 

 Mayor McGowan noted the number of DUI arrests with an alcohol level over .17 was on the rise. He also stated that there has been at least one occurrence each week.

 Councilmember Crais moved to accept the report; second by Councilmember Hartfield. Motion carried, 7-0 

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT - February (8:10 pm) The Manager’s Report for the month of February was presented for review. Councilmember Crais moved to accept the report; seconded by Councilmember Hartfield. Motion carried 7-0.

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Will meet on March 21, 2003 at 7:30.

Finance Liaison (Moore) No Report. 

Granville Foundation (Main) Met on March 18, 2003 to mail 3100 fundraising solicitations.

JEDD (Bellman, Crais) No Report

Newark/Granville Committee (Bellman, Main) No Report 

Personnel (Hartfield, McGowan, Robertson) No Report

Planning Commission (Main) Will not meet on March 24, 2003 as previously scheduled.

Recreation Commission (McGowan) No Report

Senior Citizen Committee (Moore, Robertson) No Report 

Spring Valley Committee (Crais) Councilmember Crais was asked to meet with the Reeb family to bring clarity to the sale of the property. Mr. Crais is still unclear of their intentions. He suggested Council wait on a report from the Spring Valley Committee before further discussion. 

Street Light Committee (McGowan) No Report

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No Report. Tree & Landscape Committee (Moore) During their last meeting the Committee discussed plans to plant the majority of 45 trees on Galway Drive, with some being planted on Cherry Valley Road. Union Cemetery Board (Main) The Board will meet in May for a voluntary work session. 

 OTHER COUNCIL MATTERS Noon Siren - Manager Hickman again stated he did not feel this would be the best time to alter the noon day siren. Councilmember Robertson inquired on the history of the noon day siren and its purpose. She also added she enjoys hearing the siren and feels it adds to the sense of community of the village. 

EXECUTIVE SESSION Councilmember Crais moved to enter into Executive Session “Pursuant to ORC 121.22(G)(1) - To consider the employment and compensation of a public employee or official. Second by Councilmember Robertson.

 Roll Call Vote: Bellman, McGowan, Robertson, Hartfield, Crais, Main, Moore. Motion carried (7-0).

Time in: 8:20 pm

 Councilmember Crais moved to return to regular session. Councilmember Hartfield second. 

 Roll Call Vote: Bellman, McGowan, Robertson, Hartfield, Crais, Main, Moore. Motion carried (7-0).

Time out: 8:39pm 

ADJOURNMENT At 8:40pm, Councilmember Crais moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 7-0. Meeting adjourned.

Submitted by Melanie Schott 

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