VILLAGE OF GRANVILLE COUNCIL MINUTES March 5, 2003
CALL TO ORDER (by Mayor McGowan at 7:32pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were Mayor McGowan, Vice Mayor Moore, Councilmembers Crais, Hartfield, Robertson, Bellman, and Main; Manager Hickman and Law Director Crites.
APPROVAL OF AGENDA (7:33pm) Councilmember Crais moved to approve the agenda as printed, seconded by Councilmember Main. Motion carried.
CITIZENS’ COMMENTS (7:33pm) All topics – No comments
Bryn Du Advisory Committee - Rob Drake and Keith Myers, representing the Bryn Du Advisory Committee, and in compliance with Resolution No. 02-29 - Section V, made the following recommendations to Council. • Re-advertise for community members that would be willing to serve on a committee to review construction issues, grant sources, etc. for Bryn Du Mansion property. • Use all volunteers showing interest as the task of this Committee is more complex this time and having a diverse group of people will be helpful. • Council should appoint a few of its members to this Committee. • Township residents should also be allowed to serve on the Committee. • Schedule a deadline of completion - perhaps Oct. 31, 2003. • There will be a need for additional professional expertise and/or consulting and budgeting thereof. • Use the Village Planner, and/or hiring a Planner/Team that specialize in public processes and historical architecture to lead the Committee through the design process. • Issue an RFP (request for proposal). • It will be the responsibility of the Planner to suggest ideas to the Committee. (This process could cost $25,000-$35,000. It was also suggested that the current Village Planner** is capable of providing a component in this process. • Hold “Community Open House” and Spring Egg Hunt event (sponsored by the Granville Recreation Commission) on the mansion property. • This review Committee would be considered a “study” committee and not the Permanent Advisory Committee, which will be decided after a use is determined for the property. **Mr. Drake and Mr. Myers praised the services of Village Planner Seth Dorman for his contribution to the Advisory Committee during the fall review. They expressed their appreciation to Seth for giving up his weekends to meet with the Committee and for providing extensive support with the final report.
An advertisement will be posted for individuals interested in serving on the Committee. Council will officially appoint a Committee during its regularly scheduled meeting of April 2, 2003.
It was requested that a drafted RFP be prepared by the next meeting for Council’s review. Manager Hickman requested Mr. Myers participation in drafting the proposal.
Councilmember Crais questioned the “church – state” conflict with a “Spring Egg Hunt” type of event. Law Director Crites doesn’t think it is a concern but will review case law.
Manager Hickman asked for Council’s blessing in negotiating with the Columbus Polo Club for the use of the front fields at the mansion property. Council is very supportive of this type of use. There were no objections.
Mayor McGowan closed citizens’ comments at 7:55pm.
PUBLIC HEARING None Scheduled
NEW BUSINESS (7:55pm)
Ordinance No. 04-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses, was introduced by Councilmember Bellman. Second by Councilmember Main.
Mayor McGowan set the public hearing on Ordinance No. 04-03 for March 19, 2003.
Resolution No. 03-14, A Resolution To Authorize The Village Manager To Advertise For Bids For Village Hall Wrought Iron Railing Replacements was introduced by Councilmember Crais. Second by Vice Mayor Moore.
Discussion: Manager Hickman will provide further detail when the bid award comes before Council.
Motion to adopt carried (7-0). Resolution No. 03-14 is adopted.
Resolution No. 03-15, A Resolution To Authorize The Non-Permanent Installation Of A Sidewalk Café On The Public Sidewalk At 132 East Broadway In Front Of The Business Known As “Village Coffee Company”, Subject To Restrictions was introduced by Councilmember Hartfield. Second by Councilmember Crais. Discussion: See below ** Motion to adopt carried (7-0). Resolution No. 03-15 is adopted.
Resolution No. 03-16, A Resolution To Authorize The Non-Permanent Installation Of A Sidewalk Café On The Public Sidewalk On East Broadway In Front Of The Business Known As “Broadway Delicatessen”, Subject To Restrictions was introduced by Councilmember Hartfield. Second by Councilmember Crais. Discussion: See below ** Motion to adopt carried (7-0). Resolution No. 03-16 is adopted.
Resolution No. 03-17, A Resolution To Authorize The Non-Permanent Installation Of A Sidewalk Café On The Public Sidewalk At 134 East Broadway In Front Of The Business Known As “Victoria’s Parlour”, Subject To Restrictions was introduced by Councilmember Main. Second by Councilmember Hartfield. Discussion: See below ** Motion to adopt carried (7-0). Resolution No. 03-17 is adopted.
**Discussion: It was noted that there have been problems in recent years with advertisements being put on outside patio furniture, umbrellas, etc. Village Planner Seth Dorman wrote letters to business owners in December advising of the change in policy. Signage will need to be approved by the Planning Commission.
Resolution No. 03-18, A Resolution To Fill A Vacancy On The Board Of Zoning And Building Appeals was introduced by Councilmember Main. Second by Vice Mayor Moore.
Discussion: Bruce Westall withdrew his letter of interest in serving on the BZBA. Tym Tyler, the only other applicant, was appointed.
Motion to adopt carried (7-0). Resolution No. 03-18 is adopted.
OLD BUSINESS None scheduled. REVIEW OF MINUTES (8:07pm) Regularly Scheduled Meeting of February 19, 2003. Councilmember Main moved to accept the minutes as presented; seconded by Vice Mayor Moore. Motion carried, 7-0.
COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) No report.
Finance Liaison (Moore) Ms. Moore noted that a copy of the Annual Financial Report was available upon request and asked that a copy of Tax Commissioner Carie Miller’s report be provided to all of Council.
Granville Foundation (Main) No report.
JEDD (Bellman, Crais) No report.
Newark/Granville Committee (Bellman, Main) No report.
Personnel (Hartfield, McGowan, Robertson) Ms. Hartfield requested an Executive Session for the purpose of discussing personnel issues (Manager’s goals) be included on the agenda for the March 19th council meeting.
Planning Commission (Main) Planning Commission discussed the Comprehensive Plan during their last meeting. They will forward their thoughts to Council. The Planning Commission requested a member of their Committee be included when Council does a review of the report.
Recreation Commission (McGowan) There are thirty eight ball teams scheduled for this spring. A community wide cleanup will be held at Raccoon Park the week after Easter, April 27th. Following the bike race of June 21st, the Commission has scheduled a “British” band to perform. July 4th fireworks (held July 2, 2003) will again be done at Wildwood Park instead of Denison University as intended since construction will still be in progress at that time.
Senior Citizen Committee (Moore, Robertson) The Committee met and discussed the possibility of applying to the Licking County Commissioners for “senior levy” funds to renovate a Senior Center in Granville. Manager Hickman and representatives from the Committee met with the Commissioner’s with a proposal requesting $250,000 be granted to Granville for the purpose of a Senior Facility. Licking County Planning Commission chose to allocate $500,000 (the entire fund) to Harrison Township. It was noted that the $500,000 were accumulated un-encumbered funds that had been collected in Licking County by a Senior Levy.
Sister City (Hartfield) Attended the first meeting last week. The group has a representative from Council, School District, Township, a Welsh descendent, and others who are attempting to establish a sister city with Wales paralleling Granville’s community in size, style, culture. This goal of this “preliminary” committee is to meet monthly.
Spring Valley Committee (Crais) The Committee has made a lot of progress and is in the final stages of drafting a report.
Street Light Committee (McGowan) No report.
Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Burg St – DU is considering the possibility of straightening Burg Street to create an internal road so traffic can remain on campus instead of exiting onto Burg Street. Issues remain regarding storm sewers. Manager Hickman requested that he, along with several Council members and the Law Director work together toward an agreement for the road improvement. Widening of Burg Street is still being researched. CVR – There was general discussion with the idea of trying to do some planning in order to assure that the capacity of the road, once complete, isn’t exhausted by the first two or three businesses. Law Director Crites will review legal issues before continuing. Traffic Engineer Doyle Clear would like to begin a traffic management plan.
Tree & Landscape Committee (Moore) No Report.
Union Cemetery Board (Main) Discussed the year’s upcoming budget and plans for continued restoration. Annual walking tour is May 29, 2003
EXECUTIVE SESSION Vice Mayor Moore asked to be recused from Executive Session. Mayor McGowan moved to enter into Executive Session “Pursuant to ORC 121.22(G)(3) – Conference with an attorney for the public body concerning disputes involving the public body that are the subject of pending and imminent court action (Speedway/SuperAmerica). Second by Councilmember Crais.
Roll Call Vote: Bellman, McGowan, Robertson, Hartfield, Crais, Main. Motion carried (6-1 recused, Moore).
Time in: 8:30pm
Law Director Crites advised Council of the progress of a pending lawsuit with Speedway/SuperAmerica.
Councilmember Crais moved to return to regular session. Mayor McGowan second.
Roll Call Vote: Bellman, McGowan, Robertson, Hartfield, Crais, Main. Motion carried (6-0).
Time out: 8:40pm
ADJOURNMENT At 8:40pm, Councilmember Crais moved to adjourn the meeting. Second by Councilmember Main. Motion carried, 6-0. Meeting adjourned.