VILLAGE OF GRANVILLE COUNCIL MINUTES May 21, 2003
CALL TO ORDER (by Vice Mayor Moore at 7:34 pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were, Councilmembers Crais, Main, Bellman, and Vice Mayor Moore; Manager Hickman. Township Trustees Havens, Sargent, King, and Clerk Kennedy. Motion carried.
Councilmember Crais made a motion to excuse Councilmembers Hartfield, Robertson and Mayor McGowan. Second by Councilmember Main. Motion carried.
APPROVAL OF AGENDA (7:36 pm) Councilmember Crais moved to approve the agenda as presented, seconded by Councilmember Main. Motion carried.
UNION CEMETERY BOARD MEETING (called to order by Vice Mayor Moore at 7:36 pm) Resolution No. 03-26, A Resolution To Declare With The Granville Township Trustees That Operation And Maintenance Of The Union Cemetery Under The Provisions Of Section 759.34 Of The Ohio Revised Code Continue And To Fill Expired Terms On The Union Cemetery Board of Trustees was introduced by Councillmember Crais. Second by Councilmember Main. Motion carried.
Discussion: Flo Hoffman, 317 West Broadway, updated council on the stone restoration. She added that two interns, Jacob Brown (full-time) and Ann Kennedy would be helping this summer. She expressed her appreciation with the joint cooperation of the Village and Township. Wes Sargent thanked Flo Hoffman for the fantastic job she has done. Norm Kennedy, Township Clerk, reminded Council of the upcoming November renewal levy which enables funding for the cemeteries. Resolution passed unanimously.
Vice Mayor Moore adjourned the Union Cemetery Board Meeting at 7:44pm.
CITIZENS’ COMMENTS (7:45 pm) All topics No one appeared to speak. Vice Mayor Moore closed citizens’ comments at 7:45 pm.
PUBLIC HEARING Ordinance No. 06-03, An Ordinance To Rename Sinnett Avenue, Old Orchard Drive and Red Bud Lane To Mt. Parnassus Drive.
Discussion: Manager Hickman stated that he received a letter from Chief Wright in reference to the streets being renamed. He stated that this change is necessary for safety reasons. Flo Hoffman, 317 West Broadway, stated that “Sinnett” is a very historical and significant name in Granville. She wondered if it could perhaps be put in the hopper to name future streets. Vice Mayor Moore closed the public hearing for Ordinance No. 06-03 at 7:47pm.
NEW BUSINESS (7:47pm) Resolution No. 03-27, A Resolution To Reject An Offer Of Exclusive Sale To The Village Of Granville For Approximately 45_Acres Owned By The Spring Valley Company was introduced by Councilmember Crais. Second by Councilmember Main.
Discussion: Vice Mayor Moore stated that Council previously opted to have a motion, rather than a Resolution. She inquired as to why this Resolution was needed. Manager Hickman stated that the Charter stated “Action of council shall be by Ordinance or Resolution.” He went on to say that Law Director Crites felt a resolution, rather than a motion by Council, would be appropriate in this case. The Assistant Law Director agreed.
Motion Carried. Resolution No. 03-27 was adopted.
Resolution No. 03-28, A Resolution Authorizing The Village Manager TO Enter Into Discussions With Stockholders Of The Spring Valley Company And Granville Township Trustees, For The Purpose Of Acquiring property at 1539 Columbus Road Granville, Ohio was introduced by Councilmember Crais. Second by Councilmember Bellman.
Discussion: In Section I line 4 of this Resolution, Councilmember Crais moved to strike “the“. In Section I line 5 strike “, also known as the Spring Valley Pool” Second by Councilmember Main.
Motion Carried. Resolution No. 03-28 was adopted.
Bryn Du Analysis – Committee Recommendation Discussion: Manager Hickman said that he felt it would be proper to first appropriate the funds and at the next meeting appoint a contractor. The Committee recommended Schooley Caldwell as their first choice. Councilmember Crais stated that five firms gave presentations. He added that the Committee quickly arrived at the consensus that two firms were not appropriate for the project, and the committee ranked the remaining three. Councilmember Crais added that Schooley Caldwell is already familiar with the Bryn Du property. He went on to say that each firm was impressed that Council had the foresight to purchase the property.
Vice Mayor Moore stated that Keith Myers was impressed by the number of companies responding. She went on to say that the committee has spent a lot of time and done good work.
Ordinance No. 08-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses was introduced by Councilmember Crais. Second by Councilmember Bellman. Vice Mayor Moore set the public hearing for Ordinance No. 08-03 for June 4, 2003.
Ordinance No. 09-03, An Ordinance To Amend Ordinance No. 25-02 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2003 And Revising Sums For Operating Expenses was introduced by Councilmember Bellman. Second by Councilmember Main.
Councilmember Bellman inquired where on Broadway paving would be done. Manager Hickman said that the area is located in an alley by First Federal Bank. He stated that an eight inch water line would be hooked up, and no digging on Broadway would take place.
Councilmember Crais inquired if this change was needed to provide additional fire protection along Broadway. Manager Hickman said yes. Vice Mayor Moore set the public hearing for Ordinance No. 09-03 for June 4, 2003.
Ordinance No. 10-03, To Amend Section 3.07 Of The Charter Of The Village Of Granville To Allow An Ordinance Which Directs The Sale Of The Surplus Project Of Any Utility To Others Outside The Village To Be Subject To A Referendum, And To Declare An Emergency was introduced by Councilmember Crais. Second by Councilmember Bellman. Vice Mayor Moore set the public hearing for Ordinance No. 10-03 for June 4, 2003.
OLD BUSINESS (8:04 pm) Ordinance No. 06-03, An Ordinance To Rename Sinnett Avenue, Old Orchard Drive and Red Bud Lane To Mt. Parnassus Drive was re-introduced by Councilmember Bellman. Second by Councilmember Main.
Roll Call Vote: Main, Bellman, Vice Mayor Moore, Crais. (4-0) Motion carried. Ordinance No. 06-03 is adopted.
REVIEW OF MINUTES (8:05 pm) Regularly Scheduled Meeting of May 7, 2003. Councilmember Main moved to accept the minutes as corrected; seconded by Councilmember Crais. Motion carried, 4-0.
MAYOR’S COURT REPORT – April (8:10 pm) The Mayor’s Court Report for the month of April was presented for review.
Councilmember Crais moved to accept the report; second by Councilmember Main. Motion carried, 4-0
Vice Mayor Moore instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes.
MANAGER’S REPORT – April (8:11 pm) The Manager’s Report for the month of April was presented for review. Councilmember Crais stated that some recent improvements made around town do not seem to be holding up very well. He mentioned a dip in a crosswalk, a manhole cover that is broken up on College and Pearl St., a new sidewalk falling off close to the IGA entrance, and cracked cement on Broadway. He also stated that it might be a good idea for the Streets and Sidewalks Committee to walk the Village looking for such areas.
Manager Hickman stated that he would like any specific areas brought to his attention as many may still be under warranty. He said that several bricked areas are scheduled to be redone and the Village would not need to pay for these improvements.
Vice Mayor Moore mentioned a ramp at College and Granger that is cracked. Furthermore, Vice Mayor Moore inquired on the increase in sick leave for the month of April. Manager Hickman stated that there were some off duty injuries with people in the Service Department that explained this increase.
Councilmember Main stated that revenues appeared to be on target. Manager Hickman stated that he cannot eye any potential problems but is cautiously optimistic with estimates being conservative and right on. Councilmember Crais moved to accept the report; seconded by Councilmember Bellman. Motion carried 4-0.
Vice Mayor Moore instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes
COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) No report. Finance Liaison (Moore) No report. Granville Foundation (Main) Met on 5/20/03 and discussed putting together a potential plan for growing the endowment.
JEDD (Bellman, Crais) No report
Newark/Granville Committee (Bellman, Main) No report.
Personnel (Hartfield, McGowan, Robertson) No report.
Planning Commission (Main) Due to the Memorial Day holiday, this committee will meet on 5/28/03
Recreation Commission (McGowan) No report.
Senior Citizen Committee (Moore, Robertson) Heard presentation from National Church Residences on potential things to do. Street Light Committee (McGowan) No report.
Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Councilmember Bellman stated that there are plans to pave New Burg St., and possibly even widen. He stated that the Committee is having Doyle Clear look at the best place to put the crosswalk for the bike path. Councilmember Bellman stated that there are no plans to do work on Munson Street this year. He went on to say residences near Shepherdson Ct. (from Broadway to West Maple) are requesting sidewalks. He said that the committee is looking into this. Councilmember Bellman stated that the committee is also looking at extending water to the Service Department from the entrance to the IGA. This could be paid out of the Water Fund and would cost approximately $90,000. The committee is wondering if other surrounding businesses would want to tap into Village water. Councilmember Crais inquired on the the extension of the bike path to the Intermediate School. He said that he had spoken to Wes Sargent in regards to the extension and they were hoping to put a grant together. He believed this extension would cost around $62,000. Councilmember Crais went on to say that the land is ready to receive the bike path and he realizes the difficult financial times, but wondered if there was any way council could partner with the Township to pay for part of the extension. Manager Hickman stated that there are limitations on what can be spent outside corporation limits, but he would check into it. Councilmember Bellman wondered if the money could be loaned to the township to complete the extension. Councilmember Main remarked on the deterioration of brick on Burg Street. He stated that it is a challenge to travel and a potential danger as well.
Tree & Landscape Committee (Moore) Met last Tuesday, and spent much of the time looking at the St. Edwards landscaping. Union Cemetery Board (Main)
OTHER COUNCIL MATTERS Manager Hickman noted the invitation from the Granville American Legion post inviting council to take part in a parade on Memorial Day (10:30). Councilmember Main is speaking.
Vice Mayor Moore noted the upcoming ODOT meeting to discuss 161 extension. The meeting is on June 12 at Jersey Baptist Church.
ADJOURNMENT At 8:34 pm, Councilmember Crais moved to adjourn the meeting. Second by Councilmember Main. Motion carried, 4-0. Meeting adjourned.
Submitted by Melanie Schott