Granville Community Calendar

Council Minutes 8/20/03

 VILLAGE OF GRANVILLE COUNCIL MINUTES August 20, 2003 

CALL TO ORDER (by Mayor McGowan at 7:30 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Bellman, Main, Vice Mayor Moore, and Mayor McGowan; Manager Hickman; Law Director Crites. Councilmember Main moved to excuse Councilmember’s Crais and Robertson. Second by Councilmember Bellman. Motion carried. 

APPROVAL OF AGENDA (7:32 pm) Mayor McGowan stated that the previously scheduled Executive Session would be held at a later time. 

Vice Mayor Moore moved to approve the agenda as altered, seconded by Councilmember Main. Motion carried. 

CITIZENS’ COMMENTS (7:32 pm) All topics – Eloise DeWarte, 338 East College Street, stated she was here to support the library board’s proposal. 

Library Board – Ruth Owen/ Mike Frazier Ruth Owen stated that the Sinnett House is being offered to the village as a gift by the Bicentennial Commission as their legacy. She stated that if tax payer dollars were originally used to purchase the home, it could not be gifted to the village. She stated that they propose moving the Sinnett House eight feet to face 130 South Prospect Street. Ms. Owen went on to say that there were four contracts to move the house that ranged from $142,000 to $175,000. Ms. Owen stated that the property that the house is located on could be leased back to them on a long term basis for a low amount of money. She went on to say that this would be handled in a similar way that Denison University handles faculty housing. Ms. Owen stated that the Library Board’s first objective was to preserve and restore the home. Ms. Owwn stated several uses that the board envisioned the home being used for. Some suggestions were to have a visitor center for the village, private offices, and public restrooms. Ms. Owen went on to say that the Sinnett House would enhance the look of South Prospect Street, as well as allow for the library to remain downtown and be able to expand in the future. Ms. Owen stated that the board would like to get started as soon as the village is willing to accept the gift. She anticipates starting in January 04 and ending in December 04 for the Candlelight Walking Tour.

Ms. Owen stated that $6000 per year is currently paid for the uses in the Sinnett House. 

Ms. Owen stated that they met with the Fellowship Board (which currently meets at the Sinnett House) earlier in the day and they were very supportive of this proposal. The Granville Fellowship Committee was offered space in the Granville Schools Administrative Building by Kathy Lowery. Susan Cramer would provide remodeling accommodations in that building. 

Councilmember Hartfield stated that she thought it was great that their plan was doing something so useful and that they had done a wonderful job. She went on to say that she has heard requests many times for public restrooms in the village by the Chamber of Commerce. Councilmember Hartfield stated that the house facilitates a different use that can add to our community. Councilmember Hartfield asked if the filled in area where the house previously sat would be used for library expansion in the future. Ruth Owen said yes. She also stated that the Planning Commission voted down a parking lot being located on this filled in area. 

Vice Mayor Moore asked if there was a legal reason why the home was being gifted to the village instead of the Historical Society, or other entity. Ms. Owen stated that they only approached gifting the home to the village, but assumed an entity such as the Historical Society was unable to have such a building. Vice Mayor Moore asked if the costs presented included public restrooms. Ms. Owen stated that the bids did not include public restrooms. She stated that the bid included tear down, full basement, filling in the old site, and restoring the home. The restoration would include changing siding and windows of the same style and quality. Ms. Owen also stated that the house is currently too wide to fit on the land as is. She stated that the kitchen area (which was not original) would need to be taken off, however the rest of the room configurations would remain the same. Vice Mayor Moore asked if a floor plan was available. Ms. Owen said she did not have one, but explained the current layout.

Vice Mayor Moore asked Law Director Crites if the Fellowship moves to the school administrative building would there be a change in use issue regarding requiring planning or village approval. Law Director Crites stated that he would need to look into this further. Ms. Owen stated that the Fellowship only meets during the day and they really wanted to be able to continue to meet within walking distance to the village. 

Councilmember Bellman suggested that it might be appropriate to schedule a time where the public could offer their input/comments. He went on to say that he would like to see a picture of the Sinnett House, as well as the layout of the inside. If one could be provided to the village manager he would appreciate looking at it. Ms. Owen added that the current layout would need to be altered in some ways to fit into the proposed space. She added that if the Planning Commission would allow closer proximity to the post office, perhaps more of the house could be saved. Councilmember Bellman stated that he is not in favor of seeing a vacant lot located next to the street. He does like it that the house would be preserved and more accessible and visible under this proposal. Councilmember Bellman also stated that he is in favor of seeing the library remain downtown. 

Councilmember Main stated that this proposal would still need to go through the Planning Commission, as well as the Board of Zoning and Appeals.

Mayor McGowan asked if the Chamber of Commerce or Welcome Committee move to the Sinnett House – would staffing be handled by volunteers and who would maintain supervision of that. Ms. Owen stated that she anticipated a mix of options. Perhaps the head of the Chamber or Welcome Committee could oversee this, or it could be staffed with volunteers. She added that hired help may be required for the maintenance of any public restrooms that are built.

 Mayor McGowan asked Law Director Crites if council’s actions would come in the form of a Resolution or Ordinance. Law Director Crites suggested an Ordinance. Mayor McGowan stated that at best council could act on this by the third week of September. 

Vice Mayor Moore asked ballpark what the library would lease the land for. Ms. Owen stated that several amounts were mentioned from $50.00 to $100.00 per month. Mr. Frazier added that $1000.00 per year was the range they anticipated. Mayor McGowan asked if these monies could be used to staff the building at various needed times throughout the year. Mr. Frazier stated that the library would not be using this building at all and they cannot use library funds for non-library purposes. 

Mr. Frazier asked if they should contact the Planning Commission or Board of Zoning and Appeals in the interim while council acts on this proposal. Manager Hickman stated that he could give them a calendar of when the committees are meeting. Councilmember Bellman suggested that they have a preliminary meeting with the two committees. 

Ms. Owen stated that they are working with the contractor on trying to save a tree located on the property. If the roots pose a problem, the contractor has informed her that the tree could die. 

Vice Mayor Moore addressed Eloise DeSwarte in regards to her comments in support of the Fellowship moving into the school administration building. She asked if she was speaking on behalf of the entire Fellowship or this was her personal preference. Ms. DeSwarte stated that after the meeting with the Library Committee, she believed there was 100% support of the proposal and that members of Granville Fellowship were relieved to have a place to go in the village. 

Mayor McGowan asked council members if Law Director Crites should draw up an Ordinance accepting the donation. Councilmember Main added that additional information would still need to be reviewed before making a final decision. For example, providing views of the interior layout for council members to review. 

Ms. Owen was asked the terms of the lease agreement. She stated that they were open to suggestions, but initially thought 25 years. 

Councilmember Bellman wished to clarify if the land itself would remain with the library and would the village be leasing only the land from them. Law Director Crites stated that the village would own the house and there could be a long term ground lease for the property. Councilmember Bellman asked who would pay the real estate taxes. Law Director Crites stated that he would check but he believes they would be exempt. Mr. Frazier added that they currently pay the taxes, but have recently applied for exemption. 

Mayor McGowan closed citizens’ comments at 8:09 pm. 

PUBLIC HEARING None Scheduled 

NEW BUSINESS (8:10 pm) Resolution No. 03-34, A Resolution To Award The Bid For The Installation Of A Burg Street Booster Station Generator, Per Specifications To Jess Howard Electric, And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Bellman. Second by Councilmember Main. Discussion: Manager Hickman stated that this is a great addition to the current water system and much needed. He went on to say that it would boost the water pressure. The generator would be located on Denison property. It is a “smooth aluminum yellowish box.” Manager Hickman stated that the box is not too obvious from Burg Street. Vice Mayor Moore asked how many bids went out and the range of the bids. Manager Hickman stated that he did not have that information readily available, but he could get it for her. He went on to say that Jess Howard Electric was the least amount. Vice Mayor Moore also asked how much was budgeted for this project. Manager Hickman stated that they were under the $60,000 that had been appropriated. 

 Motion to adopt carried (5-0). Resolution No. 03- 34 is adopted. 

 Resolution No. 03-35, A Resolution To Award The Bid For 2003 Street Painting, As Per Specifications To Griffen Pavement Striping, And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Bellman. Second by Councilmember Main. Discussion: Vice Mayor Moore asked if we have gotten rid of any striped areas. Manager Hickman stated that there was 30% less from the year before. Vice Mayor Moore also inquired if Griffen Pavement Striping had been used for striping in the past. Manager Hickman stated yes – last year. 

 Motion to adopt carried (5-0). Resolution No. 03- 35 is adopted. 

OLD BUSINESS None Scheduled

 REVIEW OF MINUTES (8:12 pm) Regularly Scheduled Meeting of June 4, 2003 Councilmember Main moved to accept the minutes as previously amended; seconded by Councilmember Hartfield. Motion carried, 5-0. 

Regularly Scheduled Meeting of August 6, 2003. Councilmember Main moved to accept the minutes as presented; seconded by Councilmember Hartfield. Motion carried, 5-0. 

MAYOR’S COURT REPORT – July (8:14 pm) The Mayor’s Court Report for the month of July was presented for review. Vice Mayor Moore moved to accept the report; second by Councilmember Hartfield. Motion carried, 5-0 

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT – July (8:15 pm) The Manager’s Report for the month of July was presented for review. Vice Mayor Moore moved to accept the report; seconded by Councilmember Main. Motion carried 5-0.

 Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) No Report. Finance Liaison (Moore) No Report

Granville Foundation (Main) No Report.

JEDD (Bellman, Crais) No Report.

Newark/Granville Committee (Bellman, Main) No Report. 

Personnel (Hartfield, McGowan, Robertson) A tentative meeting was set for 6:00 pm on September 3rd to discuss insurance and miscellaneous issues. 

Planning Commission (Main) Mayor McGowan stated that he would be unable to attend the next meeting on Monday, August 25 – 7:30 pm. If anyone is able to attend, he asked that they let him know. Councilmember Hartfield stated that she would check her schedule. 

Recreation Commission (McGowan) No Report.

Senior Citizen Committee (Moore, Robertson) No Report. Street Light Committee (McGowan) Mayor McGowan stated that this committee is working with the village manager on bids for lights. He went on to say that due to inclement weather, AEP has been unable to get to some of the light replacements. They plan on getting to them early next year. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Mayor McGowan spoke in regards to the signage on the alley located between Cherry and Mulberry Street. He stated that ‘Caution Children at Play’ signs would be put up. He went on to say that speed bumps may also be put in. 

Mayor McGowan stated that the committee is looking at additional parking spaces being put on East Broadway – at the bottom of Mt. Parnassus. He stated that a request came from several neighbors in that area to add spaces for their use as well as use for additional downtown parking. Manager Hickman stated that a proposal will be prepared. 

Tree & Landscape Committee (Moore) Vice Mayor Moore stated that this committee is looking for sites to plant trees this fall. If anyone is aware of an area in the village needing a tree, she asks that you contact either Joe Hickman or her. Union Cemetery Board (Main) No Report. 

 OTHER COUNCIL MATTERS Manager Hickman stated that there is still a need for a 19” mower – and they are down to a 21” mower.

Manager Hickman updated council on some upcoming presentations, including Doug Hyatt, AEP, speaking on September 17th, as well as LCATS being available to provide information on the Cherry Valley Road extension. On September 3rd, Pat Moller, with the Chamber of Commerce, will update council on their logo. He stated that he also anticipates a request for financial assistance and council’s agreement with them. 

Manager Hickman also updated council on the Fern Hill water request. He stated that some residents would like water extended, while others would not. Manager Hickman has asked residents for their input. He will update council further when he has more information.

Manager Hickman stated that there is a need to work on insurance related issues in the Personnel Committee. A tentative meeting was scheduled for 6:00 on September 3rd. 

Councilmember Main stated that he will be unable to attend the September 3rd Council meeting. 

ADJOURNMENT At 8:27 pm, Councilmember Main moved to adjourn the meeting. Second by Vice Mayor Moore. Motion carried, 5-0. Meeting adjourned. 

 Submitted by: Melanie Schott 

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