Granville Community Calendar

Council Minutes 8/6/03


CALL TO ORDER (by Mayor McGowan at 7:30 pm) 


ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Robertson, Crais, Main, Vice Mayor Moore, and Mayor McGowan; Manager Hickman, Law Director Crites. 

Councilmember Crais moved to excuse Councilmember Bellman, seconded by Councilmember Robertson. 

APPROVAL OF AGENDA (7:32 pm) Councilmember Hartfield moved to approve the agenda as presented, seconded by Vice Mayor Moore. Motion carried. 

CITIZENS’ COMMENTS (7:32 pm) All topics None

Spring Valley Update – Township Trustees Jim Havens & Wes Sargent

Jim Havens stated that the Spring Valley issue started off with village council and Joe Hickman, who did a good job at the preliminary parts. The issue was then handed off to the township trustees so that they could use some of their taxing authority to put the issue on the ballot. Trustee Havens stated that this afternoon they received an executed contract from the Spring Valley Company. This contract would establish some of the concrete numbers needed to go through the levy process. Trustee Havens also mentioned an article that will be in this week’s Sentinel outlining some of the key steps being taken for the Spring Valley project. He went on to say that Doug Plunkett was retained to provide some of the needed information, and his verification report is available to each council member. Trustee Havens stated that Doug Plunketts report agreed with much of what the Spring Valley Committee, but included some additional findings which the trustees accepted. 

Trustee Havens stated that it was their thought to ask for more money to do some types of amenities and due to the low interest rates it was better to ask for the money up front. Trustee Havens stated that they estimate the cost to renovate the pool building to be around $150-$200 per square foot. He also stated that the report includes suggestions to build amenities such as a slide to remain competitive with other area pools. Trustee Havens stated that the report consists of two components (1) cost of the pool itself and (2) being the renovation costs. Trustee Havens told council members that a preliminary “off the record” guess for the levy would be less than 1 mil. He went on to say that the trustees foresee the village taking over the on-going operational costs for the pool. 

Wes Sargent stated that one critical area he felt needed looked at was the need to make sure Spring Valley Pool is a place kids want to come. He stated the competition Spring Valley faces with the Heath Pool and the need to lure kids who currently go there back to Spring Valley. Trustee Sargent went on to say that this was why they foresaw a need to include the water slide even though it is expensive. Trustee Sargent stated that these types of amenities are needed for a viable contract. 

Vice Mayor Moore asked when the trustees will meet next. Trustee Havens stated that there are two meetings set. The first is Saturday, August 9 at 9:00 am. He stated that this meeting is to accept the information and request the auditor to do a certification. The second meeting is set for the following Saturday, August 16. This meeting will be to establish the millage and put the issue on the ballot. 

Councilmember Robertson inquired if the township trustees were willing to pay for any of the on-going operational costs. Trustee Havens stated that if made into the right kind of facility they saw the operation paying for itself. 

Mayor McGowan stated that if the facility made a profit, then the trustees would not be interested in that as well. Trustee Havens agreed. 

Councilmember Robertson stated that many residents have suggested renaming the facility to ‘Spring Valley Park.’ She went on to ask the trustees if they were prepared to support the project.

Trustee Sargent stated that they have certainly showed their support by spending money to hire a consultant. He went on to say that speaking for himself he would like to stay neutral and if the people vote for it he will be for it and vice versa. Trustee Havens stated that he saw no consensus among the trustees in regards to their support. He went on to say that he is undecided on publicly supporting it. 

Councilmember Crais asked if assuming passage in November and the village taking over the administration, would council be tied to the mentioned ‘Priorities 1-2-3’. Trustee Havens stated there would still be the said amount of funds, but that the trustees would be open to changing renovations around. 

Manager Hickman, as well as Trustee Havens, wished to thank the family members, trustees and Norm Kennedy for their hard work on this project. 

Mayor McGowan closed citizens’ comments at 7:45 pm. 

PUBLIC HEARING None Scheduled 

NEW BUSINESS (7:46 pm) Ordinance No. 12-03, An Ordinance To Revise The Codified Ordinances By Adopting Current Replacement Pages, And Declaring An Emergency was introduced by Councilmember Crais. Second by Councilmember Hartfield. Discussion: Law Director Crites stated that Ordinance 12- 03 codifies ordinances and updates current laws by the Ohio General Assembly. 

Vice Mayor Moore asked what the code about ‘cheating’ involved. Law Director Crites stated that it was in reference to gambling. 

Roll call vote on Emergency clause: Main, Hartfield, Robertson, McGowan, Crais, Moore.

Roll call vote: Crais, Hartfield, Moore, Robertson, Main, McGowan.

(6-0). Ordinance No. 12-02 is adopted.

 OLD BUSINESS None Scheduled

 REVIEW OF MINUTES (7:50 pm) Regularly Scheduled Meeting of June 4, 2003. Approval of minutes was postponed until Councilmember Crais has a chance to review for changes. 

Regularly Scheduled Meeting of July 16, 2003. Sharon Sellitto attended the July 16 meeting and asked for some revisions in paragraphs 1 and 2 on the first page. Councilmembers reviewed and accepted changes. Councilmember Hartfield moved to accept the minutes as corrected; seconded by Vice Mayor Moore. Motion carried, 6-0. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Vice Mayor Moore stated that this committee met several weeks ago with Lyn Straker, from the Granville School Board. They discussed concerns over the use of abatements to lure more business development and the impact this has on the schools. Vice Mayor Moore stated that the general consensus was that the main reason to have development was to help broaden the tax base for the schools. She went on to say that a decision was made to put together of a panel of people who work on this type of work, such as business parks, and find out what kind of things would attract them to our community. Vice Mayor Moore stated that more information will come at a later time.

Finance Liaison (Moore) No Report.

Granville Foundation (Main) No Report.

JEDD (Bellman, Crais) No Report.

Newark/Granville Committee (Bellman, Main) No Report.

Personnel (Hartfield, McGowan, Robertson) No Report. 

Planning Commission (Main) Mayor McGowan stated that he had attended the last two meetings. He stated that he would be unable to attend the meeting on August 25, and if any member of council is able to attend this meeting, please let him know. Mayor McGowan went on to say that Law Director Crites has been working with Village Planner, Seth Dorman on updating the zoning code language. Manager Hickman stated that these changes will be available soon with a new copy indicating all changes. 

Councilmember Robertson asked what the enclosed minutes were for in the packets and were the changes voted on. It was stated that these minutes from the meeting did not indicate changes made, but suggestions and comments made and these issues were not voted on. 

Law Director Crites stated that any changes would ultimately come to council as proposals for change.

Councilmember Crais stated that he found some of Mr. Salvage’s statements “very disturbing.” He mentioned his remarks on the second page of the minutes in regards to parking being limited to behind buildings and his comments on drive-thrus. Councilmember Crais went on to say that although these are Mr. Salvage’s opinions, he is speaking as the chair of the Planning Commission. He recalled that much effort was put into some of these policies several years back. He stated that it is unclear from the minutes if these areas were voted on. Mayor McGowan stated that they were not voted on and these opinions were not shared by the majority of the members there. Mayor McGowan stated that the comments by Mr. Salvage were items he wanted notation of for people could look at in the future.

Mayor McGowan stated that the first ever skateboard ramp was approved for a private residence. He went on to say that this ramp will be taken down in the winter time. 

Recreation Commission (McGowan) Mayor McGowan stated that 25 boys signed up for tackle football. The original $200 cost may be reduced to $150. He went on to say that the Evans Foundation and Village will pay for a watering system at Wildwood Park. Moreover, a $100,000 grant to build a plastic playground structure at Raccoon Valley Park was submitted. Lastly, Mayor McGowan stated that the new field that was just reseeded cannot have cleats on it for one year. 

Senior Citizen Committee (Moore, Robertson) Will meet in September. Street Light Committee (McGowan) No Report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Councilmember Hartfield stated that this committee met prior to the council meeting. She stated that several ideas were suggested to both parties involving the alley off of Cherry Street. Some suggestions included removing the signs in the alley and replacing them with ‘Children At Play’ signs. It was also suggested to put in speed bumps. The committee asked attendees of the meeting to think about the proposed changes and a decision would be made at the next meeting. Councilmember Hartfield went on to say that a compromise needs to be made to keep kids safe and not allow fast traffic through the alley way. She also stated that this compromise needs to also allow residents on the street to not feel as though they will be ticketed every time they drive through. 

Mayor McGowan stated that there continues to be updates made to the village lights. He anticipated this issue being further discussed at the next meeting. He also inquired if any solution has been made on the Fern Hill water situation. Manager Hickman stated that a letter was sent to Jim Matesich of Fern Hill, but he has not heard back from him. Manager Hickman stated that he would follow up with Mr. Matesich. Manager Hickman went on to say that a request for an estimate on sewer needed to be provided as well. 

Tree & Landscape Committee (Moore) No Report.

Union Cemetery Board (Main) Councilmember Main stated that the Old Colony burial ground has some new positive changes, including the recent restoration of 34 stones, which are marked by blue tape. Approximately 30+ others are in the process of being restored. Councilmember Main read a letter commending Jacob Brown and Ann Kennedy (two interns that helped this past summer.) Councilmember Main went on to say that Felumlee Monument donated a heavy lifting device and did not charge for the use of their time or equipment. Councilmember Robertson asked if a formal thank you would be done to Felumlee Monument. Councilmember Main stated yes – one would come through the Cemetery Board. Councilmember Main stated that there was one negative issue discussed at the meeting and that involved a tree limb from the large Ash tree falling on a stone that was renovated last year. This stone will go back on the list to be renovated again. He also stated that the book used when guiding people during tours has been updated and rebound. 

OTHER COUNCIL MATTERS Vice Mayor Moore asked if LCATS or ODOT would be available to speak in regards to the Cherry Valley Road/SR 16 intersection in light of the recent State Budget proposals. Manager Hickman stated that he would check on their availability for August and September. 

Mayor McGowan noted the new railing outside the village offices. He went on to say that the annual Blues Festival is scheduled for September 6th. 

Vice Mayor Moore encouraged council and others to attend to Hartford Fair to show their support for local agriculture. She went on to say that Lyle King’s brother would be performing Saturday night at the Hartford Fair. 

ADJOURNMENT At 8:26 pm, Councilmember Crais moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 6-0. Meeting adjourned.

Submitted by: Melanie Schott 

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