VILLAGE OF GRANVILLE COUNCIL MINUTES September 3, 2003
CALL TO ORDER (by Mayor McGowan at 7:32 pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Crais, Bellman, Vice Mayor Moore, and Mayor McGowan; Manager Hickman, Law Director Crites.
Councilmember Crais moved to excuse Councilmembers Main and Robertson, seconded by Councilmember Hartfield.
APPROVAL OF AGENDA (7:33 pm) Councilmember Crais moved to approve the agenda as presented, seconded by Vice Mayor Moore. Motion carried.
CITIZENS’ COMMENTS (7:33 pm) All topics None
Bryn Du Uses Lesa Miller, Granville Recreation Commission, spoke to council in regards to using part of the Bryn Du grounds for soccer practice weeknight evenings through October. Ms. Miller stated that they would work with any parameters given by council. They would like to line the field, but this would not hurt the grass. Ms. Miller went on to say that they would use no more ground than what had been used for the Spring Egg Hunt; She estimated a 115x65 foot area. Approximately 15-30 kids (2 teams) would utilize the space at each practice, and no games would take place on the grounds. The field would be used by middle school aged children.
Mayor McGowan asked what the Bryn Du Committee had decided in regards to usage of the facilities and property at Bryn Du.
Vice Mayor Moore stated that the consensus of the committee is to grant as much use as possible so the community is using these facilities. She went on to say that specific action (motions) were taken to allow Tim Tyler and the Granville Middle School Parents to use the facilities. She stated that the committee was unaware of this particular request by the Recreation Commission at the time of their meeting. Vice Mayor Moore stated that the committee is working on policies relating to insurance and usage of the facility.
Manager Hickman stated that the Bryn Du Committee was in favor of allowing any possible uses. He also stated that parking would need to take place in the lot and not on any grassy areas. He also asked Ms. Miller to provide needed insurance information.
Councilmember Bellman asked if Polo was still being played in the month of October. Manager Hickman stated that the last Polo match is scheduled for October 12. He did not foresee any conflicts, however if the Polo players would like to practice during the week it would be possible. He stated that Polo practice could take place on the west end of the lawn, while soccer could be played at the east end.
Vice Mayor Moore moved to allow the Granville Recreation Commission to use the grounds at Bryn Du for soccer practice as long as no permanent structures were put in place. Councilmember Crais seconded. Motion carried.
Terry Dixon, Co-President of the Middle School parents Association, spoke to council in regards to the Tour of Homes scheduled for October 4, 2003. She requested use of the Bryn Du Mansion, as well as the indoor tennis court, to add to the list of homes currently being shown. Ms. Dixon stated that this would benefit the entire community, since the funds raised are used for Granville schools. She also stated that they would have enough volunteers to staff and clean the facility the day of the tour. Ms. Dixon stated that the tour would be from 11:00 – 5:00.
Manager Hickman stated that someone could do a quick walk- thru with Ms. Dixon to show her restricted areas, as well as the grounds. Ms. Dixon also asked council for a brief history/write-up of the grounds and mansion. Molly Roberts stated that she could provide this to Ms. Dixon.
Vice Mayor Moore moved to allow the Granville Middle School Parents Association to use the Bryn Du Mansion and tennis court on October 4, 2003 for the Tour of Homes. Seconded by Councilmember Crais. Motion Carried.
Pat Moller – GACC, spoke to council in regards to a request for funds designated for marketing efforts for the Chamber. She suggested a check presentation by council at the next luncheon meeting held on September 18. Ms. Moller thought that this might be a nice way to allow merchants to witness the support to their organization by village council and the township.
Ms. Moller passed around a visitor’s map/brochure of Granville to the council members, as well as a copy of their strategic plan. She stated that Pyles Communication has helped in the development of this brochure and plan. Ms. Moller stated that it is their hopes to have this available for the Antiques Fair on October 4th. She also stated that they are working with Pyles Communication to advertise in the Sentinal, Advocate and Columbus Monthly. Ms. Moller stated that packets have been put together to distribute to Denison students in regards to local shopping in Granville. She stated that they intend on making similar packets for Denison Parents Weekend. Ms. Moller went on to say that they are also wanting to recruit Denison students for 3-4 internships. She mentioned that they are using a “town and gown approach.” She stated that they are also working with Pyles Communication to get a website underway.
Mayor McGowan asked how many copies of the brochure would be available. Ms. Moller stated approximately 10,000. She also stated that an insert may be included on a quarterly basis listing upcoming events. Mayor McGowan suggested that Ms. Moller may want to see if any other merchants want to be added to the brochure before its final printing date. Ms. Moller stated that the current membership is 125, and there have been some new businesses that they need to target. The only businesses listed on the brochure are members. Mayor McGowan stated that perhaps some other businesses would want to join if they knew their business would then be listed.
Councilmember Bellman stated that he would like to see the chamber’s plan for encouraging local residents to shop locally in Granville. Ms. Moller stated that they have tried to target them by distributing the Denison packets (approximately 700) and local advertising. She stated that much of the budget will be used for local advertising and some of the ads have not yet been created. Ms. Moller stated that advertising is being done for the Granville Antiques Fair. She said that they are still in need of active volunteers to work on this approach to encourage local people to buy locally. Ms. Moller stated that a merchants meeting was held and some people would like to see a bridal registry, but volunteers are needed. Councilmember Bellman stated that the brochure seems to target folks not familiar with local businesses and he would like to see some more publications that encourage locals to buy commodities here in Granville.
Vice Mayor Moore inquired on how much of the budget is being used for local advertising. Ms. Moller stated that approximately $5,700 out of the $21,000 was being used for printing/paper, and $4,500 was for local advertising in the Advocate and Sentinal. Ms. Moller stated that $9,000 was being paid to Pyles Communication.
Councilmember Crais asked how the GACC’s branding strategy would meet their objective of attracting businesses. Ms. Moller stated that it is really hard to attract future businesses unless you are able to maintain the businesses you already have. She stated that a main objective is to show success in businesses already associated with the GACC.
Councilmember Bellman stated that he wanted to further explain his position to encourage locals to shop at local businesses. He stated that branding has no impact on that and one needs to go beyond branding. Councilmember Bellman stated that he would like to see the GACC relay the message that taking dollars elsewhere will ultimately hurt the community. Ms. Moller stated that she can certainly express this to Pyles Communication and the need to work on educating the public on the economic impact of supporting local businesses.
Councilmember Hartfield stated that the strategic plan’s primary objective lists buying locally as one of the three main goals.
Councilmember Bellman stated that before he would be in favor of giving a bundle of money we should have a better idea of how the money is being spent. Ms. Moller acknowledged that it is a lot of money. Councilmember Bellman stated that he believed that chamber was investing funds to work in the planning stages with Pyles Communication, while the village was giving funds for the implementation of the plan. He stated that he expected to see more finished product and more than a logo. Ms. Moller stated that to date the packets to Denison students and parents are complete, as well as ads and press releases, brochure, and the logo/branding.
Vice Mayor Moore asked what amount was the village’s responsibility. Ms. Moller stated $10,000 by the village and $10,000 by the township.
Councilmember Crais stated that it would be helpful to him to have more information on the GACC’s objective of attracting future businesses. He stated that there is not enough done to bring in new business and we have many duplications of businesses. Councilmember Crais stated that we need a diversified business community and he asked what the GACC has in mind to accomplish this. Ms. Moller stated that right now the focus is on keeping current businesses thriving and alive. She stated that the GACC would like to do whatever possible to assist the Economic Development Committee to attract businesses to Granville. She went on to say that they are a volunteer organization.
Mayor McGowan asked when the funds are needed. Ms. Moller stated that the first part of October would be great. Mayor McGowan also suggested enlargening the web-site address on the brochure.
Vice Mayor Moore asked for an updated budget when it becomes available. Ms. Moller stated that she knew it would change after a meeting she was having the following day and that she would provide the new budget before the next council meeting.
Councilmember Hartfield asked if Ms. Moller could forward the ‘Celebration of Seasons’ to Manager Hickman to be distributed to council members.
Vice Mayor Moore asked Ms. Moller if the GACC has an opinion or interest in using the Sinnet House. Ms. Moller stated that this topic is on their agenda for a future meeting, but she stated that some have envisioned the house being used as a visitor center with where brochures could be available. She stated that they envision staffing with volunteers and hopefully have restrooms available. Ms. Moller stated that the use of this building could give the GACC the space to work in a professional manner. Vice Mayor Moore asked Ms. Moller to relay what the board’s decision is once they have their next meeting. Ms. Moller stated she would.
Ms. Moller also asked Vice Mayor Moore how the GACC could work with the Economic Development Committee. Vice Mayor Moore stated that they could certainly further discuss this.
Mayor McGowan closed citizens’ comments at 8:30 pm.
PUBLIC HEARING None Scheduled
NEW BUSINESS (8:30 pm) Ordinance No. 13-03, An Ordinance To Vacate A Portion Of A Certain Alley Parallel To Sunrise Street was introduced by Councilmember Crais. Second by Councilmember Hartfield. Mayor McGowan scheduled the public hearing for Ordinance No. 13-03 on September 17, 2003.
Ordinance No. 14-03, An Ordinance Accepting The Dedication Of The Sinnett House From The Granville Library Board was introduced by Vice Mayor Moore. Second by Councilmember Hartfield Mayor McGowan scheduled the public hearing for Ordinance No. 14-03 on September 17, 2003.
OLD BUSINESS None Scheduled
REVIEW OF MINUTES (7:50 pm) Regularly Scheduled Meeting of August 20, 2003. Vice Mayor Moore moved to accept the minutes as amended; seconded by Mayor McGowan. Motion carried, 5-0.
COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) No Report.
Finance Liaison (Moore) No Report.
Granville Foundation (Main) No Report.
JEDD (Bellman, Crais) No Report.
Newark/Granville Committee (Bellman, Main) No Report.
Personnel (Hartfield, McGowan, Robertson) Councilmember Hartfield stated that healthcare benefits for village employees, as well as salary ranges, were discussed in the meeting held earlier that evening. She went on to say that no decision was made, and they are waiting on the CPI index to come out.
Planning Commission (Main) No Report.
Recreation Commission (McGowan) Mayor McGowan mentioned the 20 acres purchased by the Township Trustees at Raccoon Valley Park. He stated that tackle football is going well, and all of the fall activities are starting up. Mayor McGowan also stated that a well was in place at Wildwood Park.
Senior Citizen Committee (Moore, Robertson) No Report. Street Light Committee (McGowan) Mayor McGowan stated that they are waiting on costs of lights. He also said that AEP has not yet put in the lights scheduled for this year, but will most likely do so in early spring of next year.
Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Manager Hickman stated that he is working with Councilmember Bellman on a Resolution and Ordinance that will come to council in the near future. Manager Hickman also stated that he hopes to schedule a meeting with the Burg Street neighbors before the next council meeting to discuss road improvements at the bricked portion of Burg Street. Councilmember Bellman suggested that it might be nice to have the meeting at the location.
Tree & Landscape Committee (Moore) No Report.
Union Cemetery Board (Main) No Report.
Bryn Du Committee (Moore, Robertson, Crais) Vice Mayor Moore stated that the committee has reviewed the results of the surveys. She stated that there was a clear consensus that people want to see the fields left as is – open. The next meeting is scheduled for September 18, 2003 at 7:00 pm.
OTHER COUNCIL MATTERS Councilmember Bellman inquired on a handout provided in each packet regarding the EPA. He asked if sewer issues would be done through annexation. Manager Hickman stated yes.
ADJOURNMENT At 8:45 pm, Councilmember Bellman moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 5-0. Meeting adjourned.
Submitted by: Melanie Schott