Granville Community Calendar

Council Minutes 2/5/03

 VILLAGE OF GRANVILLE
COUNCIL MINUTES
February 5, 2003


CALL TO ORDER (by Mayor McGowan at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL
Those responding to the roll call were Mayor McGowan, Vice
Mayor Moore, Councilmembers Hartfield, Robertson, and
Main; Manager Hickman and Law Director Crites.     

Mayor McGowan moved to excuse Councilmember Crais.  Second
unanimously.  Motion carried.                 

A moment of silence was observed in remembrance of the
perished crew from the space shuttle Columbia and their
families.

APPROVAL OF AGENDA (7:32pm)
Councilmember Robertson made a motion to delay Resolution
No.’s 03-02, 03-03, and 03-04 pending the arrival of
Councilmember Bellman.  Motion carried.

CITIZENS’ COMMENTS (7:33pm)
Rob Drake  (142 Brennan Drive) speaking on behalf of
Kendal of Granville, noted that he had received and
reviewed the draft agreement for sewer service to Kendal
at Granville.  He thanked those involved for their efforts
at this point.  Mr. Drake hopes that Kendal will have
input during the review of this draft agreement.  
    Vice Mayor Moore stated that the intent is to have
this Ordinance introduced this evening in anticipation of
entertaining continuing negotiations between Kendal, and
Granville’s Law Director, Manager and Council.    

Councilmember Bellman arrived at 7:35pm

Granville Area Chamber of Commerce – Attending were Pat
Mohler, President of the GACC,  Kaki Reckard from Pyle
Communications, and Mary Bibee, Director of the GACC.  Ms.
Mohler stated that during the GACC meeting of January 18,
2003, the Board unanimously approved and signed a proposal
with Pyle Communications committing to an expense of
approximately $12,500.  The Board also completed a
Resolution, as requested, and has submitted this to
Council requesting a commitment of funding for marketing
purposes, i.e. radio, TV, magazine, etc, after completion
of the study.

    Noting that the request was for $15,000 a year for
the next three years, Mayor McGowan advised that the
Village can only appropriate one year of funding at a
time.   
    Ms. Mohler noted that a similar request for
funding was submitted to the Township, who initially had
indicated they were unable to fund because the Chamber is
a 501(6)(c ).  Following review by the GACC attorney’s it
was advised that the Township could, in fact, provide
funding.  The request was returned to the Township, who
will address the issue again at its next meeting (February
12).
    Village Law Director Crites reported to Council
that this would be a permissible expenditure of public
funds.
    It was noted that $10,000 has been appropriated in
the 2003 Budget and a special appropriation would be
needed for an additional $5,000, if necessary.  The study
will be complete before any funding will be required from
the Village.  
    Councilmember Bellman strongly feels the study
should include a market survey which would provide
information to area merchants reflecting a greater selling
power to the needs of the community.   He hopes the study
will look beyond branding and address this issue.  He
commented that it is hard to approve this type of funding
without seeing what exactly is being proposed.
    Councilmember Robertson would like to see a sample
of the campaign, and suggested the Township and Council
work together on a contingency resolution of agreement to
support the marketing funding.   
    Councilmember Bellman suggested the resolution
specify “subject to final review and approval of the
concept by Council”.
    Council directed that the Law Director and Village
Manager provide a resolution of approval taking into
consideration the approval of $10,000 at this time with
another $5,000 as appropriated by ordinance when deemed
necessary.

Mayor McGowan closed citizens’ comments at 7:50pm.

PUBLIC HEARING
    Ordinance No. 01-03, An Ordinance To Remove The
Prohibition From Using An Engine Or Exhaust Brake From The
Criminal Code, By Repealing Section 509.09(a)(5) And
Placing The Prohibition And The Misdemeanor Classification
For Violations Of The Prohibition In The Traffic Code Of
The Codified Ordinances, By Enacting Section 339.12

    No one appeared to speak for or against Ordinance
No. 01-03.

Mayor McGowan closed the public hearing at 7:51pm.
 
NEW BUSINESS  (7:51pm)
    Resolution No. 03-02, A Resolution To Fill
Vacancies On The Planning Commission, was introduced by
Councilmember Main.  Second by Councilmember Hartfield.

Discussion:  There were six people interested in the two
positions.  Jack Burris, Don Dean, Tom Mitchell, Tim
Riffle, Richard Salvage, and Carl Wilkenfeld.

Following a written ballot selection by Council, Jack
Burris was reappointed and Richard Salvage was appointed
to serve three year terms on the Planning Commission.

Councilmember Main was re-appointed as an ex-officio (from
Council) member of the Committee.  The School Board will
make a recommendation to appoint an ex-officio member
before Council meets on February 19, 2003.

Motion to adopt carried.   5 yea -1nay (Robertson).  
Resolution No. 03-02 is adopted.

    Resolution No. 03-03, A Resolution To Fill
Vacancies On The Board Of Zoning And Building Appeals was
introduced by Vice Mayor Moore.  Second by Councilmember  
Hartfield.                          

Discussion:  Don Dean, the only candidate for the
Committee, stated that he has lived in the Village of
Granville for seven years.  He also owns a couple of
properties in Granville and enjoys fixing and restoring
buildings.  He is an engineer by trade and feels he could
make a difference on the Board of Zoning as he understands
what people are trying to do.  He would like to see
Granville remain the way it is today.   

Motion to adopt carried (6-0).  Resolution No. 03-03 is
adopted.

    Resolution No. 03-04, A Resolution To Fill A
Vacancy And To Appoint Ex-Officio Members To The Granville
Tree And Landscape Commission was introduced by
Councilmember Hartfield.  Second by Councilmember
Bellman.                            

Discussion: At the recommendation of T&L Chair Jim Siegel,
Linda Reynolds (Swartz) was re-appointed and Regis
Birckbickler was appointed to an unexpired term.  Ex-
Officio members Mike Flood and Beth Yeakle were also re-
appointed to a one year term.

Motion to adopt carried (6-0).  Resolution No. 03-04 is
adopted.

    Resolution No. 03-08, A Resolution To Authorize
The Village Manager To Advertise For Bids For A Grounds
Maintenance Contractor was introduced by Councilmember
Main.  Second by Councilmember Hartfield.

Discussion:  Manager Hickman noted that last year’s
budgeted funds were fairly close to that which was
needed.  He will work with Township Clerk Norm Kennedy to
divide the maintenance costs for the polo field at the
Mansion.  HE noted that the field is a separate line item
within the proposal.

Motion to adopt carried (6-0).  Resolution No. 03-08 is
adopted.

    Resolution No. 03-09, A Resolution To Authorize
The Village Manager To Contract Repairs For Structural
Integrity, Safety And Security Purposes At Bryn Du Mansion
was introduced by Councilmember Main.  Second by
Councilmember Robertson.                          

Discussion:  Manager Hickman noted that the downspouts on
the barn and mansion need to be repaired for proper spring
drainage.  There has been an ongoing clean-up effort
taking place with more necessary.  
    Following discussion regarding what types of
repairs are immediately necessary       it was decided
that an appropriate amount of funding at this time would
be $22,500.  Manager Hickman will return to Council for
additional funding, if needed, and depending on the
outcome of the properties use.
 
Motion to adopt carried (6-0).  Resolution No. 03-09 is
adopted.

    Ordinance No. 02-03, An Ordinance To Establish An
Auxiliary Police Unit was introduced by Councilmember
Bellman.  Second by Councilmember Hartfield.

Mayor McGowan set a public hearing date of February 19,
2002 for Ordinance No. 02-03.

    Ordinance No. 03-03, An Ordinance Authorizing The
Village Of Granville To Extend Surplus Sewer Services To
Kendal At Granville Located At the Middleton Site On
Columbus Road, And Authorizing The Village Manager To
Execute A Sewer Service Contract Thereon was introduced by
Vice Mayor Moore.  Second by Councilmember
Bellman.                            

Mayor McGowan set a public hearing date of February 19,
2002 for Ordinance No. 03-03.

OLD BUSINESS (8:20pm)
    Ordinance No. 01-03, An Ordinance To Remove The
Prohibition From Using An Engine Or Exhaust Brake From The
Criminal Code, By Repealing Section 509.09(a)(5) And
Placing The Prohibition And The Misdemeanor Classification
For Violations Of The Prohibition In The Traffic Code Of
The Codified Ordinances, By Enacting Section 339.12 was
reintroduced by Councilmember Hartfield.  Second by
Councilmember Bellman    
     
    Roll call vote:  Robertson, Main, Bellman,
Hartfield, Moore, McGowan, (6-0)

Ordinance No. 01-03 is adopted.

REVIEW OF MINUTES (8:21pm)  
Regularly Scheduled Meeting of January 15, 2003.
Councilmember Bellman moved to accept the minutes as
presented; seconded by Councilmember Hartfield.  Motion
carried, 6-0.   
 
COMMITTEE REPORTS  
Economic Development Committee (Crais, Moore,
Robertson)    
    Committee met and discussed downtown care and
maintenance, i.e. merchants and Village responsibilities.  
It was noted that a letter to the merchants was mailed
today requesting their cooperation in this effort.
 
Finance Liaison (Moore)
    Vice Mayor Moore, reporting from the 2002 year end
Income Tax report, noted that the Village finished the
year at 15.26% ahead of the previous year, which is
astounding considering current economic situations.  Mayor
McGowan questioned whether a report could be generated
reflecting a breakdown of new growth/residents revenue.   
Ms. Moore will talk to the Finance Director about this
possibility.

Granville Foundation (Main)
     Meets later this month.  Grant requests have been
submitted.

JEDD (Bellman, Crais)
     No report.

Newark/Granville Liaison (Bellman, Main)
    Council member Main and Bellman met with three
Council members from Newark and had an “extremely
preliminary” discussion regarding a number of items.  The
meeting was more about establishing a liaison relationship
with a group from Newark’s Council.   

Personnel (Hartfield, McGowan, Robertson)
     No report.

Planning Commission (Main)
      The Committee met last week for an “extremely”
short meeting.

Recreation Commission (McGowan)
     Mayor McGowan reported that Wes Sergent asked the
Commission to start considering whether or not they needed
more ballfields, considering the growth of the Commission
and the multiple activities provided.  Mr. Sargent said
they were still working on the bridge close to the
ballfield as there is some concerns regarding unsafe
conditions while crossing the bridge at South Main Street
to access Raccoon Park.  The school received some grant
money for a new athletic fitness center that might be open
in April.  The school is looking at the Recreation
Commission to possibly help supervise the facility and
open it to the public during certain hours.

Senior Citizen Committee (Moore, Robertson)
    Committee meets on February 13, 2003.

Street Light Committee (McGowan)
      No Report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield,
McGowan)
    Councilmember Bellman reported that possible
widening of Burg Street was talked about during the
meeting of January 22, 2003 but there wasn’t any decision
made.  Denison is working with their engineers to decide
storm water routing and will follow through with a letter
of intent and/or participation.   Ideas suggested for
discussion before proceeding; retaining wall w/ costs,
brick expense, speed impacts, larger truck usage, etc.   
    Cherry Valley Road – The committee talked about
traffic planning, access roads for Wendy’s, and the
apparent lack of cooperation with Licking Memorial
Hospital for such an access road.  There has been,
however, support for an access road to Westgate.
    Bike Path @ High School – Need to make crossing
safer.  Also, need traffic counts and consideration of a
traffic light at Burg and Pearl Street.
    East Maple Street – It was mentioned that the
staff had recommended improvements, however, during review
by the Committee, it was noted that the road is too narrow
for curbs and parking.  Consensus from area residents is
to keep parking.
    Misc. – The Village is considering milling and
paving and other alternate bids from New Burg Street to
the corporation line after school construction is
complete.  Shepardson Court and Munson/Mulberry will
require a small piece of milling and paving.  Engineering
is being done on these alternate projects.  Council will
be requested to approve bidding in March.

    The next meeting is scheduled for Tuesday the 11th
4pm.

Tree & Landscape Committee (Moore)
      No Report.

Union Cemetery Board (Main)
     No Report.  Did not meet.
 
OTHER COUNCIL MATTERS ( 8:40pm)
    Mayor McGowan reported that the annual Pancake Day
has been scheduled for March 1, 2003.
    
    Manager Hickman noted that the Planning Commission
will be reviewing the Comprehensive Plan Review updates
during their meeting of February 10, 2003.  The topic will
be on Council’s February 19th agenda for discussion.
    
ADJOURNMENT
At  8:41pm, Councilmember Hartfield moved to adjourn the
meeting.  Second by Councilmember Main.   Motion carried,
6-0.  Meeting adjourned.

Council Minutes 1/15/03

 VILLAGE OF GRANVILLE
COUNCIL MINUTES
January 15, 2003

CALL TO ORDER (by Mayor McGowan at 7:32 pm)


PLEDGE OF ALLEGIANCE


ROLL CALL
Those responding to the roll call were, Councilmembers
Hartfield, Robertson, Bellman, Vice Mayor Moore, and Mayor
McGowan; Manager Hickman, Law Director Crites.     

    Councilmember Robertson made a motion to excuse
Councilmember’s Crais and Main.  Councilmember Hartfield
second.  Motion carried.


APPROVAL OF AGENDA (7:35pm)
    It was noted that Resolution No.’s 03-02, 03-03,
and 03-04 (appointments of PC, BZBA and T&L positions)
would be better represented by vote of Council with all
members present.  At this time Council chose to move this
legislation to the February 5, 2003 meeting.
    Councilmember Hartfield moved to approve the
agenda as amended, seconded by Vice Mayor Moore.   Motion
carried.


CITIZENS’ COMMENTS (7:39pm)
All topics – None

Pyle Communications – Ann Ormond announced that the former
Granville Business & Professional Association (GBPA) is
now the Granville Area Chamber of Commerce.  Noting that
the Chamber has not officially hired Pyle Communication as
of this date, it recommended they not conduct the research
as requested by Council (comparison results from similar
communities) at this time.  Ms. Ormond explained that the
Board has not hired the consultants since they are still
not sure what level of support to expect from the Village
and Township.  She expressed concern that it may be
difficult to come up with the type of information that the
Village is requesting.  Although they certainly don’t
expect the kind of return that Columbus has received with
their marketing plan, the Chamber feels that what we would
get will be beneficial.  The original intent was that the
Chamber would pay for the marketing study if they were
relatively certain of getting support from the Village and
Township for implementation of the results of the study.  
Ms. Ormond noted that the Village gets a bed tax of
approximately $9,000 and the Chamber would like to see
those funds go back into tourism.  The campaign will take
approximately three years and the Chamber is requesting a
$15,000 per year contribution from both the Village and
Township.  It was noted that there was a grant application
submitted, however it was turned down.  The proposal is
that the Chamber would fund the cost of preparing
materials, etc, and the Village and Township would fund
media/marketing placement.  
    Law Director Crites was asked for his opinion
about the Village’s legal right to offer funding for this
type of project.  Mr. Crites feels there isn’t any
question as to Council’s authority but will do more
research and confirm his opinion.
    Addressing the request for comparables to other
similar communities, Kaki Reckard of Pyle Consulting noted
that official studies are not usually conducted until the
program has been in place for several years.  Ms. Reckard
assured that this effort is not only directed at tourism,
though it certainly broadens the scope, but targeting
local constituents is the initial push.
    Councilmember McGowan suggested consideration also
be given to attracting community members that are not in
town during the business day, suggesting retailers become
more creative with their business hours.
     Ms. Reckard noted that it takes frequency and
consistency to test the effectiveness of a campaign.  
Occasionally awareness studies are done in order to
consider if the target is being reached.  A trademark
logo, although controlled by the Granville Chamber of
Commerce, will be used by the Village and Township and
identifiable to the community.  Licensing the logo could
also be used to generate royalties.
    Councilmember Bellman would like to hear from the
retailers (that this campaign is targeting to help) before
making a commitment of support.  He also feels that
educating the merchants with regard to untapped resources
not currently being provided locally would attract a local
customer base.
    It was noted that several merchants and members of
the Chamber were in attendance tonight, offering their
support of this campaign.
    Fred Wolf of Victoria’s Parlour stated that he is
a paying member of the Chamber of Commerce, and feels the
Chamber is representing the needs of its members.  These
members should not be required to attend meetings as the
Chamber is their representation.
    Vice Mayor Moore requested that the Chamber Board
offer a resolution wherein the Board is committed to this
project and committed to its share of the funds provided
the Village and Township also commit the same.  In
addition, the resolution should make a formal request as
to what will be required from the Village and Township.

Mayor McGowan closed citizens’ comments at 8:11pm.


PUBLIC HEARING
    None scheduled


NEW BUSINESS  (8:12 pm)
    Ordinance No. 01-03, An Ordinance To Remove The
Prohibition From Using An Engine Or Exhaust Brake From The
Criminal Code, By Repealing Section 509.09(A)(5) And
Placing The Prohibition And The Misdemeanor Classification
For Violations Of The Prohibition In The Traffic Code Of
The Codified ordinances, By Enacting Section 339.12 was
introduced by Councilmember Hartfield; second by Vice
Mayor Moore.                 

    Discussion:  Manager Hickman stated that this
Ordinance will change the “compression brake” violation
from a criminal offense to a traffic offense, thus
simplifying the citation system.
    Mayor McGowan set a public hearing dated on
Ordinance No. 01-03 for February 5, 2003.

    Resolution No. 03-01, A Resolution Authorizing The
Village Manager To Enter Into An Agreement With Ohio
Department Of Transportation was introduced by
Councilmember Bellman.  Second by Councilmember Robertson.

    Discussion:  Construction will be done in the
Spring of 2004.

    Motion to adopt carried (5-0).  Resolution No. 03-
01 is adopted.

    Resolution No. 03-05, A Resolution To Authorize
The Village Manager To Enter Into Discussions For The
Extension And Sale Of Surplus Sewer Services To Kendal Of
Granville was introduced by Councilmember Bellman.  Second
by Vice Mayor Moore.

    Councilmember Hartfield asked to be recused.  So
granted.

    Discussion:  Manager Hickman noted that a drafted
contract is being reviewed by the Law Director.  Mr.
Hickman also requested input from Council in this process
and suggested they notify him with any concerns they may
have.   An Ordinance to accept an agreement between the
Village of Granville and Kendal of Granville for sewer
services should be before Council for introduction on
February 5, 2003.

    Motion to adopt carried (4-1, Hartfield recused).  
Resolution No. 03-05 is adopted.

    Resolution No. 03-06, To Authorize The Village
Manager To Sign On Behalf Of The Village Of Granville A
Memorandum Of Understanding With Denison University
Relating To Campus Security was introduced by
Councilmember Bellman.  Second by Councilmember Hartfield.

    Discussion:  It was noted that the Chief of
Security at Denison University is now a commissioned
police officer and therefore authorized to make an arrest
on DU property.   Manager Hickman noted that there are no
additional substantial changes in the agreement.
 
    Motion to adopt carried (5-0).  Resolution No. 03-
06 is adopted.

    Resolution No. 03-07, A Resolution To Award The
Bid For Cherry Valley Road Improvements, Per
Specifications To Layton Companies, Inc. And To Authorize
The Village Manager To Enter Into An Agreement Thereof was
introduced by Councilmember Hartfield.  Second by
Councilmember Bellman.

    Discussion: Manager Hickman noted that the low bid
was $417,336.82, well below the $738,165 that is
appropriated in the 2003 Budget.  In addition,
approximately $125,000 will be needed to install new
street lights, underground utilities and trees.  

    Motion to adopt carried (5-0).  Resolution No. 03-
07 is adopted.


OLD BUSINESS (8:20pm)
    Comprehensive Plan Review
    Any comments or suggestions to the proposed
changes should be forwarded to the Manager in the next few
weeks.  Manager Hickman would like to put this on the
agenda February 19, 2003.  The Planning Commission is
still reviewing the document.  The Township’s Planning
Commission has given a report to the Trustees; however,
they have yet to review those recommendations.


REVIEW OF MINUTES (8:21pm)  
Regularly Scheduled Meeting of December 18, 2002.
Councilmember Robertson moved to accept the minutes as
amended; seconded by Vice Mayor Moore.  Motion carried, 5-
0.   


MAYOR’S COURT REPORT – December  (8:23pm)
The Mayor’s Court Report for the month of December was
presented for review.  

    Discussion:  It was noted that more tickets have
been given for excessive speed  recently.

Councilmember Hartfield moved to accept the report; second
by Councilmember Robertson.  Motion carried, 5-0  

Mayor McGowan instructed the report be filed with the
Clerk.  A copy of said report is included as part of these
Minutes.  


MANAGER’S REPORT – December (8:23pm)
The Manager’s Report for the month of December was
presented for review.  

    Discussion:  Manager Hickman noted that more time
has been spent on snow and leaf removal in the month of
December.  It was noted that pedestrian signs on Main
Street have been replaced and a motion detector will be
installed in the spring.

Councilmember Melissa moved to accept the report; seconded
by Councilmember Robertson.  Motion carried 5-0.

Mayor McGowan instructed the report be filed with the
Clerk.  A copy of said report is included as part of these
Minutes.  


COMMITTEE REPORTS  
Economic Development Committee (Crais, Moore,
Robertson)    
    The Committee will meet Friday morning at 7:30am
to discuss downtown services, outlining the business
owner’s responsibility and implementing an agreement.  
Seth Patton will share with the Committee information
regarding pre-paid debit card’s that the City of Hudson
has utilized.

Finance Liaison (Moore)
    No report.

Granville Foundation (Main)
     No report.

JEDD (Bellman, Crais)
     No report.

Newark/Granville Committee (Bellman, Main)
     Councilmember Bellman has been speaking with some
people from Newark and is trying to put together a meeting
for next Friday, January 24, 2003.

Personnel (Hartfield, McGowan, Robertson)
     Councilmember Hartfield will send an e-mail to
Council requesting their input.  The Committee will then
meet to put together the Manager’s goals for 2003.

Planning Commission (Main)
     No report.

Recreation Commission (McGowan)
    Mayor McGowan noted that winter recreations are
doing well and everyone is ready for spring.  They are in
the process of creating a web site that will have activity
and registration information.

Senior Citizen Committee (Moore, Robertson)
    The next meeting of the Committee will be February
13, 2003.

Street Light Committee (McGowan)
     No report.
 
Streets/Sidewalks/Utilities Committee (Bellman, Hartfield,
McGowan)
     The next Streets and Sidewalks Committee meeting
will be Wednesday, January 22, 2003 – 5:00pm.


Tree & Landscape Committee (Moore)
     No report.

Union Cemetery Board (Main)
     No report.


OTHER COUNCIL MATTERS
    Bryn Du Mansion – There was discussion of the need
for establishing a Committee that would be responsible for
reviewing property uses.  Manager Hickman reminded that as
the bank note will be due in December 2003 and Council
should have a decision as to what will be done with the
property by October 2003.  Mr. Hickman will review the
Resolution wherein the Advisory Committee was established
for information regarding the structure of a Committee to
oversee the uses of this property.  
    Manager Hickman also noted there is an immediate
need for maintenance issues to be addressed, ie front/back
porch painting, ceilings, etc.  Additionally, the Village
Lawn Maintenance bid package will include the entire
property (and front lawn).  The Township has agreed to pay
their part of the maintenance fee to the Village.  Vice
Mayor Moore suggested a Joint Maintenance Agreement be
worked out between the Village and Township.


ADJOURNMENT
    At 8:35pm, Vice Mayor Moore moved to adjourn the
meeting. Seconded unanimously.  Motion carried, 5-0.  
Meeting adjourned.


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