VILLAGE OF GRANVILLE COUNCIL MINUTES October 6, 2004
CALL TO ORDER (by Vice Mayor Lucier at 7:32 pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Main, OKeefe, and Vice Mayor Lucier. Law Director Crites and Manager Hickman.
It was stated that Mayor Robertson would be late.
Councilmember Barsky moved to excuse Councilmember Herman and Mayor Robertson. Second by Councilmember Main.
APPROVAL OF AGENDA (7:35 pm) Vice Mayor Lucier moved to amend the agenda by eliminating Item 7C (Ordinance No. 26-04) because she was advised by Manager Hickman to do so. Second by Councilmember Hartfield.
Councilmember Main moved to accept the agenda as amended. Second by Councilmember Hartfield.
CITIZENS COMMENTS (7:35 pm)
No one appeared to speak. Vice Mayor Lucier closed citizens comments at 7:36 pm.
PUBLIC HEARING Ordinance No. 24-04, An Ordinance Approving And Adopting The Bail Bond And Guilty Waivers Schedule For The Village Of Granville, Licking County, Ohio.
No one appeared to speak for or against Ordinance No. 24-04. Vice Mayor Lucier closed the public hearing at 7:37 pm.
Ordinance No. 25-04, An Ordinance To Amend Ordinance No. 26-03 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2004 And Revising Sums For Operating Expenses.
No one appeared to speak for or against Ordinance No. 25-04. Vice Mayor Lucier closed the public hearing at 7:37 pm.
NEW BUSINESS (7:37 pm)
Resolution No. 04-58, A Resolution Accepting The Amounts And Rates As Determined By The Budget Commission And Authorizing The Necessary Tax Levies And Certifying Them To The County Auditor was introduced by Councilmember Barsky. Second by Councilmember OKeefe.
Discussion: Molly Roberts, Finance Director, was present to address any concerns/questions Council had. She stated that the Resolution was annual housekeeping required by the Ohio Revised Code. Councilmember Barsky inquired if the Resolution speaks of the tax budget passed in July of 2004. Ms. Roberts stated yes. Councilmember Barsky also noticed a grammatical error/typo in the Resolution. Manager Hickman stated that the Resolution comes from the County in this form, and they do not have the capability of correcting it.
Roll Call Vote: Hartfield, Barsky, Lucier, OKeefe, Main (5- 0).
Resolution No. 04-58 is adopted.
Resolution No. 04-59, A Resolution Opposing The Cutting OR Freezing Of The Local Government Fund And Local Government Revenue Assistance Fund was introduced by Councilmember OKeefe. Second by Councilmember Barsky.
Discussion: Councilmember OKeefe asked does this Resolution have any teeth? Ms. Roberts stated that the Resolution is an attempt to move in that direction. Councilmember OKeefe then asked if the Resolution would go to the state legislature. Ms. Roberts stated yes. Councilmember Barsky stated that the Ohio Municipal League has also discussed the issues associated with Resolution No. 04-59. Vice Mayor Lucier added that action on this Resolution is appropriate, especially after receiving the recent letter from a state senator regarding local funds.
Roll Call Vote: Lucier, Main, Barsky, Hartfield, OKeefe (5- 0).
Resolution No. 04-59 is adopted.
Schedule Appeal An appeal on BZBA Application No. 04-096 was scheduled for November 3, 2004.
Ordinance No. 23-04, An Ordinance Granting A Non- Exclusive Franchise To FrontierVision Operating Partners, L.P. D/B/A Adelphia Cable Communications (The Grantee( To Construct, Operate, And Maintain A Cable System In The Village Of Granville, Ohio (The Grantor); Setting Forth The Terms And Conditions Accompanying The Grant Of The Franchise; And Providing For Regulation And Use Of The System was removed from the table by Councilmember Hartfield. Second by Councilmember Barsky.
Discussion: Councilmember Hartfield moved to Withdraw Ordinance No. 23-04. Second by Councilmember Barsky.
Ordinance No. 24-04, An Ordinance Approving And Adopting The Bail Bond And Guilty Waivers Schedule For The Village Of Granville, Licking County, Ohio was reintroduced and moved for adoption by Councilmember OKeefe. Second by Councilmember Barsky.
Discussion: Law Director Crites stated that he was asked to look at the Bail Bond and Guilty Waiver schedule. He stated that Chief Cartnal had also looked at the schedule. Law Director Crites went on to say that he pulled bond schedules for all of central Ohio and that this Ordinance is well within reason. Law Director Crites stated that the bond schedule needs to be updated on a more regular basis. He stated that there was some question as to whether or not the Mayor alone had the authority to accept the schedule. He stated that Mayor Robertson thought that it would be appropriate to bring the matter before Council, and that he concurred with her thoughts. Councilmember OKeefe asked if the fees in the Ordinance are similar to other municipality fees. Law Director Crites stated yes.
Councilmember Barsky asked how the patrolmen would get this information, and would a copy of the Ordinance go to each officer. Manager Hickman stated that he can talk with Chief Cartnal, but he believes information like this gets transmitted during periodic training sessions. He stated that Law Director Crites also attends the training sessions. Law Director Crites and Manager Hickman indicated that copies of the Ordinance could be passed out to each officer if this is what Councilmember Barsky would like to see happen. It was decided to distribute a copy of Ordinance No. 24-04 to each officer.
Roll Call: Hartfield, Main, Lucier, Barsky, OKeefe (5-0).
Ordinance No. 24-04 is adopted.
Ordinance No. 25-04, An Ordinance To Amend Ordinance No. 26-03 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2004 And Revising Sums For Operating Expenses was reintroduced and moved for adoption by Councilmember OKeefe. Second by Councilmember Hartfield.
Discussion: Molly Roberts, Finance Director, stated that this should be the last adjustment unless something unforeseen were to come up.
Roll Call Vote: OKeefe, Barsky, Lucier, Main, Hartfield (5- 0).
Ordinance No. 25-04 is adopted.
REVIEW OF MINUTES Regularly Scheduled Meeting of September 15, 2004 Councilmember Main moved to accept the minutes as amended. Second by Councilmember Barsky. Motion carried, 5-0.
COMMITTEE REPORTS Economic, Finance, Personnel Committee Vice Mayor Lucier updated Council on a meeting that took place in regards to discussions of the benefits and costs of an annexation of property located on River Road that would include water and sewer extension She stated that it was a good discussion, there were a lot of good questions. Vice Mayor Lucier stated that the property owners wanted to know how much it would cost to pay for the extension of water and sewer. She stated that the staff is now going to work on different models to see how the finances could be worked out between the village and property owners. She stated that these models would be looked at and discussed at the next meeting, and all of the property owners would be invited. Manager Hickman stated that he would have a written report from the meeting for Council. It was stated that the next meeting date has not yet been determined. Light, Safety, Sts/Sidewalks & Utility Committee Councilmember Hartfield stated that several letters in regards to traffic calming, noise, speed bumps, and safety were discussed. Some of the areas mentioned included E. College Street, Samson Place, and Sunset Street. Councilmember Hartfield stated that Captain Bob Otter was at the meeting and stated that the fire department feels that speed bumps would hinder the response time for emergency vehicles, as well as damage the emergency equipment. Councilmember Barsky asked what some alternatives might be. Councilmember Hartfield stated that staggered parking and/or better enforcement could be an alternative. Councilmember OKeefe asked if the speed bumps will affect the response time. Councilmember Main stated that it would because the emergency vehicle has to come to a complete stop before going over the speed bump. Councilmember OKeefe stated that she had never thought of this being an issue. Manger Hickman stated that the volume of traffic on these streets does seem to help in regards to the speed issue and traffic calming. Council discussed Chief Cartnals knowledge of these concerns. Manager Hickman stated that he is aware of most of these concerns, and he will be at the October 20th Council meeting if Council has further comments/questions for him.
Councilmember Hartfield stated that the LSSU committee also approved the banner designs, color, etc. for the Bicentennial Commission. She stated that removable brackets will be installed to hold the banner, when the hangers are removed the brackets are not intrusive.
Councilmember Hartfield stated that the committee also discussed a crosswalk on Newark-Granville Road. She stated that many have commented on the danger of the crosswalk and that additional signage will be installed to warn pedestrians that traffic may not stop while they are crossing. It was stated that the crosswalk is an attempt to connect one bike path to another.
Planning Commission Councilmember OKeefe stated that the committee discussed the 116 East Broadway property. She stated that Pastor Steve Cramer (Centenary United Methodist Church) and Ben Rader attended the meeting to voice their concerns with the proposed balcony. She stated that both gentlemen stated that they want to be a good neighbor, but they have concerns with parking, trash, and other things associated with having a balcony. Councilmember OKeefe stated that the balcony would be non-smoking. Councilmember OKeefe stated that the architecture for the balcony was approved with a screen on the east side. She stated that issue now goes to the BZBA Board to address parking.
Councilmember OKeefe stated that there was much discussion in regards to the Summit Street addition. She stated that this matter was tabled.
Councilmember OKeefe stated that the committee discussed the JEDD document. She stated that the committee suggestions included seeking out light manufacturing businesses that are non-polluting and low in noise. She stated that some suggestions included a machine shop, baker, growers, or any small business. She stated that the committee stressed that service type businesses shouldnt be the only types of businesses targeted. Councilmember OKeefe stated that the committee would also like to see the development to be a little more dense. Councilmember OKeefe ended by saying that Chris Strayer, Village Planner, would be emailing out minutes from the meeting.
Planning & Zoning Committee Councilmember Barsky stated that the committee discussed the 1st Federal/116 E. Broadway property. She stated that the committee has determined that the village does own the land and that some type of lease agreement needs to be created. She stated that Law Director Crites is working with the property owner on this lease agreement.
Councilmember Hartfield asked if the committee has decided to allow this. Councilmember Barsky stated yes. She stated that the recommendation by the Planning and Zoning Committee would come before Council. She stated that Council would need to determine whether or not to approve the lease agreement.
Councilmember Barsky stated that the committee is still discussing sub division regulations.
Recreation Commission Councilmember OKeefe stated that she did not attend the last meeting, but does have the minutes. She stated that the committee is considering a levy for 2005. Councilmember OKeefe also updated Council on a previous meeting where concerns were raised about the need to have water and sewer at the Raccoon Valley playing field. Councilmember OKeefe ended by saying that there has been much growth with the Recreation Commission.
Mayor Robertson arrived at 8:14 pm.
Senior Committee No Report.
Union Cemetery Councilmember Main mentioned that there will be the annual Halloween Walk-thru on October 28th.
OTHER COUNCIL MATTERS Licking County Convention & Visitors Bureau Mayor Robertson stated that she would serve as the liaison to the Bureau. Community Connection Meeting Councilmember Barsky stated that there were four developers represented at the last meeting (one on tape.) She stated that there were discussions by these developers that historically it has been difficult to develop in Granville. She stated that the developers presented some of their own histories. Councilmember Barsky stated that some of the thoughts included Granville not being able to ignore commercial development.
Councilmember Barsky stated that there were a number of suggestions in regards to alleviating these types of concerns, and they might be worth looking at. She went on to say that there was a facilitator present at the meeting who basically watched the time when each party spoke. Councilmember Barsky stated that the meeting ended early because two people who were supposed to be there, were unable to attend. She stated that in her conversations with Pat Moller, they both believed that they should have had conversations with the chairs of the other sub- committees. Councilmember Barsky stated that on October 18th there will be another meeting in a similar forum as the last meeting. She stated that Keith Myers, Stephen Fowler (Newark Economic Development), and Kimberly Gibson (Mid-Ohio Regional Planning Commission) would be invited. She stated that she and Ms. Moller will be structuring questions for the October 18th meeting. Councilmember Barsky stated that she will be meeting with the facilitator on October 7th. She stated that as for the $150 appropriation for the facilitator, Council agreed to approve the expenditure if there was an agenda. She stated that without an agenda, it would not be clear what Council would be approving the funds for. Councilmember Barsky stated that she still doesnt have an agenda. Councilmember Barsky stated that Ms. Moller has contacted Jerry Griffin and Clark Berdan in regards to having a meeting so they could present some of their data. She stated that she could envision the cost for the facilitator to increase, if Mr. Griffin and Mr. Berdan would like the facilitator present at the meeting for forums that their sub committees plan. She stated that she needs to talk with Ms. Moller to confirm this. Councilmember Barsky stated that the rationale for having a facilitator is due to a previous heated discussion where the conversations went in different ways. She stated that the facilitator does provide structure to the meetings.
Councilmember Main stated that he would favor paying for the facilitator. He stated that it is not much money and a facilitator would allow the meetings to be controlled where you can avoid the kind of conversations Councilmember Barsky was alluding to.
Councilmember OKeefe asked Councilmember Barsky if she was saying that the facilitator allowed the meeting to be more productive. Councilmember Barsky agreed.
Mayor Robertson stated that by the end of the meeting she was surprised at some of the comments made by two of the developers. She stated that she asked to speak with them further, but neither one has moved to contact her. Mayor Robertson stated that she was asked (at the last Council meeting) to have a conversation with Pat Moller about the facilitator fee. She stated that she sent several email messages to Ms. Moller, but never received an email back concerning the fee. Councilmember Hartfield asked if Mayor Robertson received an email from Ms. Moller indicating that she had personal plans to tend to. Mayor Robertson stated that she did receive an email, but that they never were able to discuss Council paying for a facilitator.
Councilmember Main asked if there were minutes taken at the meeting. Councilmember Barksy stated yes, but she hadnt yet had a chance to get them to Council. She stated that she would talk with Ms. Moller because she believed that the facilitator has also gathered some information she could pass on to Council.
Other Councilmember Hartfield asked Manager Hickman if an EFP meeting should be scheduled to discuss wage issues. Manager Hickman stated yes, and that he would send out an email to arrange a meeting.
Councilmember OKeefe noted the following meeting time: Planning Commission October 11th
Councilmember Hartfield noted the following meeting time: LSSU Committee October 29th 9:00 am.
ADJOURNMENT At 8:27 pm, Councilmember Main moved to adjourn the meeting. Second by Councilmember OKeefe. Motion carried, 6-0. Meeting adjourned.
Submitted by Melanie Schott