Granville Community Calendar

Council Minutes 1/21/04

 VILLAGE OF GRANVILLE
COUNCIL MINUTES
January 21,  2004

Joint meeting with Township Trustees

CALL TO ORDER (by Mayor Robertson at 7:36 pm)


PLEDGE OF ALLEGIANCE


ROLL CALL
Village Council -
    Those responding to the roll call were
Councilmembers Hartfield, Herman, Main, O’Keefe, Vice
Mayor Crais, and Mayor Robertson; and Manager Hickman; Law
Director Crites.     

Township Trustees -
    Trustees Havens, Sargent, and Clerk Kennedy.

Vice Mayor Crais made a motion to excuse Councilmember
Barsky.  Second by Councilmember Main.  Motion carried.


  APPROVAL OF AGENDA (7:37 pm)
      Councilmember Hartfield moved to approve the
agenda as presented, seconded by Councilmember Main.  
Motion carried.


WALKABILITY PROJECT – Abram Kaplan, 843 Burg Street –
kaplan@denison.edu – 587-6736.  Mr. Kaplan spoke on a
joint effort between the village/township and Dension
University to work on a bike path for Burg Street that
could connect to the Intermediate School.  They would also
study pedestrian and bike awareness issues in that area.  
He stated that there would be a public meeting on February
12th at Barney Hall - Denison University.  The proposed
time is 7:00pm.  Mr. Kaplan stated that Dan Burden, an
expert on helping to identify pedestrian and bike
awareness, will visit Granville on March 9th and 10th.  He
went on to say that with Council’s approval, he would like
to survey residents on Burg and New Burg streets.  He
stated that anyone wishing to have additional information
is welcome to contact him.  Councilmember Herman asked how
the information would be relayed back to Council.  Mr.
Kaplan stated that they hope to have a report at the end
of April and a separate proposal for options on Burg and
New Burg with what to do in terms of routing.  He would
also like the opportunity for the class to present to
Council their findings.  Trustee Sargent stated that the
trustees have some preliminary plans they would like to
show to Mr. Kaplan prior to Mr. Burden’s visit in March.  
Mr. Kaplan stated that he would be happy to have this
information for review.  



BRYN DU COMMITTEE REPORT  (7:45 pm)
Nancy Recchie, a historical preservation consultant,
presented an executive summary of the Bryn Du Advisory
Committee’s findings.  A full presentation of the report
was given back in November, and she would like to provide
a brief overview of that report this evening.  Ms. Recchie
stated that there were approximately 266 responses to
their survey.  She stated that the surveys overwhelmingly
showed that the public wanted access to the property as
soon as possible and that people felt strongly that the
front lawn should remain as is with no development.  Ms.
Recchie stated that they had an open house at Bryn Du and
it is estimated that 700-1000 people attended.  She went
on to say that requests to use the facility are already
coming in.  The executive summary contained a vision
statement and framework for development in a phased
approach.  Ms. Recchie strongly recommended that Council
act soon to form a governance/Bryn Du Commission.  She
suggested that it be formed as an independent non-profit
organization representing the larger Granville community
and its purposes should include the management of the
property, implementation of any development, and future
planning at Bryn Du.  It was recommended by the advisory
committee to have members appointed by each of the
following:
Granville Village Council (3)
Granville Township Trustees (2)
Granville Chamber of Commerce (2)
The advisory committee for Bryn Du stated that
consideration for appointments should be given to people
who have demonstrated leadership and commitment to the
community.  

Ms. Recchie went on to say that volunteer and partnership
opportunities also need to be identified as soon as
possible.

Bob Loversidge, Architect and President of Schooley
Caldwell Associates, stated that they also looked at the
zoning, infrastructure, and current conditions of the
buildings.  Mr. Loversidge went over the phased plan and
stated that there are two basic concepts behind it: (1) it
does not all have to happen at once, and (2) some modest
investment should be made as soon as possible, so that
some of the facilities can be utilized by the community
promptly.  The plan was broken into four phases in fifteen
years and each phase displayed the estimated costs with
possible funding sources. Mr. Loversidge stated that the
infrastructure was in good shape and that Mr. Longaberger
had done some updates to the mansion when he purchased the
property.  Mr. Loversidge stated that the advisory
committee foresees the mansion being used as a special
events center.  He went on to say that the formal gardens
could be restored by those interested.  Mr. Loversidge
stated that the tennis facility was in good condition and
that the advisory committee did not see it as practical to
be used as a single tennis court. Instead, they foresaw
this building being used as a recreational center.  Mr.
Loversidge stated that there is much potential for many of
the buildings and there could be anything from a senior
center, to a restaurant, or having an artisan residence
program in one of the smaller buildings.  He went on to
say that the barn could be used for horses, dances,
theatre, or art center with very little needed in the
short-term.  Mr. Loversidge stated that the primary thing
to remember is that this is a long term plan and it is
flexible.  He stated that for a small investment the
facility can be used as it is now for some of the things
already mentioned.

Ms. Recchie ended by saying that the next step should be
acting to establish policies and that areas like security
and food/beverage need to be addressed.  She also stated
that a governance should be set up to handle these
issues.  Ms. Recchie stated that phasing for the Bryn Du
project will provide many exciting opportunities for both
volunteers and partnerships.  

Councilmember Herman asked if there were any other
recommendations considered and then rejected.  Mr.
Loversidge stated that the consultants felt the need to
play devil’s advocate and present different options to the
committee.  He stated that other things like keeping the
tennis court and swimming pool were looked at, as well as
dividing the property and selling it, but keeping the
lawn.  He stated that these things were considered, but
this was not the vision of the committee.  

Trustee Sargent asked to Council what they envisioned as
the Trustees role in this.  

Mayor Robertson stated that she saw the next role as
allowing Council to digest the report.  

Nancy Recchie stated that they did not want to look at
this as something just for the village, but for everyone
in the community.  Bob Loversidge added that the committee
also recognized the role of the Township with their
ownership in the front lawn.  

Trustee Havens stated that the report was gratifying and
that it was an easy decision when the Township Trustees
learned they could be involved in purchasing that land.  

Vice Mayor Crais asked if the Trustees agreed in principle
for the need to have a governance committee.  

Trustee Havens stated that he found some cooperative
involvement will be needed and he found this to be true
when negotiating polo being played on the field.  He went
on to say that he felt confident that the Trustees could
have two recommendations for the committee at their next
meeting.  

Councilmember Herman asked if the report had the complete
consensus of all the committee members and was their
decision unanimous.  Ms. Recchie stated yes.  

The present members of the Bryn Du Advisory Committee were
recognized and stood for applause.  Mayor Robertson stated
that this was a great committee to work on and everyone
fun.  She commended the committee for their work.  


JEDD UPDATE (8:25 pm)

Vice Mayor Crais stated that he would speak for
Councilmember Barsky since she was not able to be
present.  He stated that they met on January 15th with Jim
Muir and Jim Jump.  He stated that their next step is to
establish Council’s goals as stakeholders in a JEDD.  Vice
Mayor Crais stated that they would also like to meet with
Law Director Crites to further discuss issues regarding a
JEDD.  After this the committee would like to bring their
findings to the Township Trustees and School Board.  Vice
Mayor Crais stated that he felt this could be done in the
next 6-8 weeks.  

Mayor Robertson stated that she had a conversation with
Lyn Straker (Granville School Board) and she would be
happy to work with everyone involved.  

Trustee Sargent stated although we can talk about
commercial growth it will not happen until a JEDD is
established.  

Trustee Havens stated he would like to add some history on
the matter.  He stated that 161 will be funded by the
state and that Council and the Township have no control
over this.  Trustee Havens stated that with increased
traffic comes increased development.  Trustee Havens
stated that he saw some lost opportunities in the past.  
He mentioned the Paramount building.  He went on to say
that the Trustees are hopeful for a concrete and usable
idea.  Trustee Havens stated that he is not interested in
another five years of discussion, but rather stressed the
need for a written format presented to the Township as
soon as possible.  Trustee Havens stated that the Trustees
have worked in the past on their vision for a JEDD.

Councilmember O’Keefe asked if the Trustees already have
some ideas with their vision, goals, and objectives could
they provide it to Council.  Trustee Havens stated that
this is available in various formats and he could
certainly get it to Council if it would help.  

Councilmember Hartfield asked if a deadline could be set
to have information to the Trustees.

Mayor Robertson stated that she feels the committee needs
to meet in order to set a realistic deadline, but thinks
they will be in a position to do this quite soon.  

Trustee Sargent stated that he would appreciate Council
getting back with them expeditiously.

Vice Mayor Crais added that if the Trustees could provide
their goals, this could certainly expedite things.  He
went on to say that the 161 plan clearly changes things.  

Trustee Havens stated that had a JEDD already been put
into place, then perhaps the water and sewer extension to
Kendal could have been handled differently.  

Mayor Robertson stated that after a conversation with
Trustee Sargent this issue was sent to committee and she
feels they have responded very quickly.  

Councilmember Herman stated that as a new member to
Council he is anxious to help where needed on this issue.  

Mayor Robertson ended by saying that it seems everyone is
in agreement (about the need to consider a JEDD) and this
is a wonderful thing.  

OTHER MATTERS
Mayor Robertson handed out some information about Greater
Ohio to Council and the Trustees.  Village Planner, Chris
Strayer, stated that "Greater Ohio: A Campaign for Ohio's
People, Places and Prosperity" is a statewide network of
organizations and individuals united to encourage state
policies for development that revitalizes existing cities
and towns and conserves open space and productive
farmland.
Vice Mayor Crais stated that the MORPC (Mid-Ohio Regional
Planning Commission) will meet on January 29th to talk
about regional planning as a process rather than each
small entity doing their own thing.  The Village Planner,
Chris Strayer, stated that 35 people from Granville have
RSVP for the meeting.

    
ADJOURNMENT

    Vice Mayor Crais made a motion to adjourn this
portion of the meeting at  8:45 pm.  Second by
Councilmember O’Keefe.  Motion carried.


Regularly scheduled Village Council Meeting

CALL TO ORDER (by Mayor Robertson at 8:55 pm)


ROLL CALL
    Those responding to the roll call were
Councilmembers Herman, O’Keefe, Main, Hartfield, Mayor
Robertson, Vice Mayor Crais; Manager Hickman; Law Director
Crites.     
    

APPROVAL OF AGENDA (8:56 pm)
      Councilmember Main moved to approve the agenda
as presented, seconded by Vice Mayor
Crais.                                                 


CITIZENS’ COMMENTS (8:57 pm)
All topics –   None.
    
Mayor Robertson closed citizens’ comments at 8:58 pm.


PUBLIC HEARING
    None Scheduled.  
 

NEW BUSINESS  (8:58 pm)
    Resolution No. 04-05, A Resolution To Appoint A
Fire Prevention Officer And Deputy Fire Prevention Officer
was introduced by Councilmember Main.  Second by Vice
Mayor Crais.

Discussion:  Councilmember O’Keefe asked since the fire
department is a separate entity, Council would have no
control.  Manager Hickman stated that this person would be
a formal contact/liaison.

Mayor Robertson stated that in Section 2 the apostrophe
should be removed.  

Motion carried.  Resolution No. 04-05 is adopted.

    Resolution No. 04-06, A Resolution To Fill
Vacancies On The Planning Commission was introduced by
Vice Mayor Crais. Second by Councilmember
Herman.                       

Discussion:  Interested candidates for the Planning
Commission included Steve Herb-113 TremPell Lane and Carl
Wilkenfeld.  Mr. Herb was present and spoke to Council on
why he would like to serve on the Planning Commission.  
Ballots were distributed to Council.  Carl Wilkenfeld was
re-appointed to the Planning Commission.


Motion carried.  Resolution No. 04-06 is adopted.

    Resolution No. 04-07, A Resolution To Fill
Vacancies On The Board Of Zoning And Building Appeals was
introduced by Vice Mayor Crais. Second by Councilmember
Herman.                  

Discussion:  Interested candidates for the BZBA board
included:  Bill Heim-133 E. College St., Barbara Lucier,
James Dottavio-156 Brennan Dr., and Steve Herb-113
TremPell Lane.  There were two vacant seats, one being
unexpired.  All interested candidates were present and
spoke to Council on why they would like to be appointed.  
Ballots were distributed.  Bill Heim and Barbara Lucier
were appointed to the Board of Zoning and Building
Appeals.  

Mr. Heim requested from Council training from the law
director for the BZBA rules and procedures.  

Mayor Robertson stated that on Resolution No. 04-07, “Greg
Sharkey” should be replaced with “Tim Tyler.”  

Council showed appreciation to Mr. Herb and Mr. Dottavio
for their willingness to serve.  They asked if they might
be willing to serve in different capacity.  Vice Mayor
Crais stated that a Resolution (04-04) coming later in the
night would have committees where citizens wanting to be
involved could serve.  


Motion carried.  Resolution No. 04-07 is adopted.

    Resolution No. 04-08, A Resolution To Fill A
Vacancy And To Appoint Ex-Officio Members To The Granville
Tree And Landscape Commission  was introduced by
Councilmember Main.  Second by Councilmember
Hartfield.                         

Discussion:  Lynne Kishler and Don Pheneger were
appointed.    


Motion carried.  Resolution No. 04-08 is adopted.


    Resolution No. 04-09, A Resolution To Authorize
The Village Manager To Seek Bids For E. Maple Street And
Prospect Street Improvements was introduced by Vice Mayor
Crais.  Second by Councilmember
O’Keefe.                        

Discussion:  Note that Resolution No. 04-09 should be
corrected to read “E. Maple.”    


Motion carried.  Resolution No. 04-09 is adopted.

    Resolution No. 04-10, A Resolution To Authorize
The Village Manager To Seek Bids For Shepardson Street
Improvements was introduced by Councilmember Main.  Second
by Councilmember Hartfield.                         

Discussion:  None.


Motion carried.  Resolution No. 04-10 is adopted.

    Resolution No. 04-11, A Resolution To Authorize
The Village Manager To Seek Bids For Fern Hill Street
Improvements was introduced by Councilmember Herman.
Second by Councilmember O’Keefe.          

Discussion:  Manager Hickman stated that with Resolutions
No. 04-10 and 04-11 he would take any recommendations to
the Streets and Sidewalk Committee and then back to
Council.  


Motion carried.  Resolution No. 04-11 is adopted

    Resolution No. 04-12, A Resolution To Authorize
The Village Manager To Seek Bids For A Grounds Maintenance
Contractor was introduced by Councilmember
O’Keefe.                                Second by
Councilmember Herman.                       

Discussion:  Manager Hickman stated that he needs to go
through the bidding process to achieve numbers.  He went
on to say that they may find it more beneficial to
purchase the equipment and do the job themselves.  He
stated that he will not know until he compares costs.  
Councilmember O’Keefe asked if the village has adequate
space to keep any equipment that might get purchased.  
Manager Hickman stated yes.    


Motion carried.  Resolution No. 04-12 is adopted


OLD BUSINESS
    Vice Mayor Crais moved to remove Resolution No. 04-
04, Establishing Community Committees And Committee
Liaisons from the table.   Second by Councilmember Herman.

Discussion:  The following were offered as friendly
amendments:
In Section I part 5, insert “chair” after The Community
Committee’s.
In Section II add “Fanchion Lewis Park Committee”
and “Granville Education Foundation”
In Section II part 2 capitalize the word “mayor”

Councilmember Main stated that Council needs to be sure
that they receive information back from anyone appointed
to a committee that might not be a Councilmember.  He
stated that he was ok with appointing people other than a
member from Council, but wanted to stress the importance
of receiving information back either by attending the
Council meetings or reporting back in writing.  
Councilmember Herman seconded this thought.  Vice Mayor
Crais stated that the idea in appointing people other than
Councilmembers came so Council could put more focus on
things like JEDD’s etc.  He went on to say that by
appointing people, Council can bring in citizens in an
important way.  Moreover, Vice Mayor Crais stated that
when these committees meet and feel that they really need
a member from Council present, that could certainly be
arranged.  Vice Mayor Crais stated that it was his hope
for greater efficiency, responsiveness, and citizen
input.  

Councilmember Herman asked if Council has the ability to
abolish any committee.  Law Director Crites states that
Council-created committees not established in the Charter
can be abolished.  

Mayor Robertson asked Council to please let her know which
committee they would like to be a liaison for.  Manager
Hickman stated that he would further look at the list of
committees to see if anymore should be added.  

Councilmember Main stated that the Granville Foundation
will be meeting shortly and will need a liaison as soon as
possible.  He stated that he would be willing to serve on
this committee.  

Councilmember Herman agreed to be a liaison for the
Trustees and the Granville Education Foundation.

Councilmember O’Keefe agreed to be a liaison for the
Granville School Board.

Councilmember Hartfield agreed to be a liaison for the
Granville Chamber of Commerce.

Vice Mayor Crais agreed to serve as liaison for the Newark
elected officials.  

Mayor Robertson stated that she would be a liaison for the
elected officials and Senior Committee.

Councilmember Barsky was not in present, however, Council
agreed to inquire on her interest in serving as the
liaison to the Recreation Commission.  

 
REVIEW OF MINUTES  
Regularly Scheduled Meeting of January 6, 2004
Vice Mayor Crais moved to accept the minutes as amended;
seconded by Councilmember Main.  Motion carried, 6-0.   

 
MAYOR’S COURT REPORT –  December
The Mayor’s Court Report for the month of December was
presented for review.

Discussion: None.   

Vice Mayor Crais moved to accept the report; second by
Councilmember Main.             Motion carried, 6-0  

    Mayor Robertson instructed the report be filed
with the Clerk.  A copy of said report is included as part
of these Minutes.  


MANAGER’S REPORT – December
The Manager’s Report for the month of December was
presented for review.  
    
Discussion: Councilmember Herman asked when the changes
they discussed in how the data is shown will show up.  
Manager Hickman stated these changes will be made for the
January report.

    Vice Mayor Crais moved to accept the report;
seconded by Councilmember O’Keefe.  Motion carried 6-0.

    Mayor Robertson instructed the report be filed
with the Clerk.  A copy of said report is included as part
of these Minutes.  



COMMITTEE REPORTS  

Economic, Finance, Personnel Committee (EFP) – Hartfield,
Herman, O’Keefe
Councilmember Herman stated that they discussed displaying
data as useful information.  The committee hopes to meet
with the law director at the next meeting to work out
costs for the River Road annexation.  At a later time, the
committee would like to meet with River Road property
owners.  

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) –
Crais, Hartfield, Main
Committee is in the process of developing a street light
plan for Newark-Granville Road.

Planning Commission – O’Keefe
Councilmember O’Keefe stated that the Comprehensive Plan
was discussed and one issue was having services in the
community where we live.  She stated one example was a gas
station.  She stated that zoning might restrict getting
certain types of businesses and that many of the issues
could only be addressed by the Township.  Furthermore,
village land use would include the Reese property and
Cherry Valley Road.  Councilmember O’Keefe stated that it
was a general, but very jovial meeting.  She went on to
say that she would include a copy of the plan with the
committee meeting minutes.  

Planning & Zoning Committee (P&Z) – Barsky, Crais,
Robertson
Vice Mayor Crais stated that the committee is working its
way through the Comprehensive Plan by parsing out
different section.  He stated he is inserting agreed upon
changes.  He stated that good progress has been made and
their hopes are to have it done in the next twelve weeks
depending on the outcome with a JEDD.  Vice Mayor Crais
stated that the next meeting would be a crucial meeting
because they need to set out their goals.  The next
meeting is scheduled for next Friday.  

Mayor Robertson stated that the question should be not
necessarily which is better a JEDD or a CEDA, but what
Council wants to accomplish “out there” in the Columbus
Road area.  She asked Council to be thinking of their
goals.  

Councilmember Herman asked for some history on what got us
to this point.  He stated that he was aware that water and
sewer can be used for leverage.  Vice Mayor Crais
stated “does the village want some say on what goes on
outside the boarders?”

Union Cemetery -Main
None.
 

OTHER COUNCIL MATTERS

Manager Hickman stated that he would let Council know when
previous negotiations for cable were done.  

Council asked for Manager Hickman to be in further contact
with Mr. Herb and Mr. Dottavio in regards to their
willingness to be involved in serving the community in
some capacity.

Vice Mayor Crais stated that he read from the Trustees
that they accept in principle forming a Bryn Du
governance.  Mayor Robertson stated that Council first
needs to accept the Bryn Du report.  She stated that she
would like to do this at their next meeting.  
Councilmember O'Keefe asked what she should be looking for
in the Bryn Du report and what is used for criteria in
accepting it.  Mayor Robertson stated that by having
Council accept the report does not mean that they agree
with everything in it.  

February 4th meeting –  Council envisions this as a town
hall format and one that will inform the public.  After
further discussion, it was agreed to delay the date for
this meeting until sometime in April.  Steve Herb
suggested that Council place a forum for public input on
the village website.  This would allow citizens to put
topics they are interested in on the agenda for the public
meeting.  

Councilmember Herman updated Council on a meeting he
attended with Kathy Lowery, Granville School Board.   Pat
Mohler, Chuck Dilboan, Scott Emery, Wes Sargeant, and
Charley Metzger were some of the people in attendance.  
Councilmember Herman stated that he emphasized the fact
that his views were not necessarily representing that of
Village Council.  Councilmember Herman stated that the
group consensus at the meeting was to ask for an
additional 6 mil levy all at once (rather than breaking it
up) for 2007-08.  Councilmember Herman stated that he was
further informed on how levy’s work and there are
currently somewhere around eleven levy’s now in effect.  

Councilmember Hartfield asked if the same spot was
available for the Granville Farmer’s Market.  Council
seemed to agree this was a good spot.  Manager Hickman
stated this spot should work out fine for this year as
well.  

Manager Hickman stated that the issue with the Sinnett
House should go to a committee.  Council debated on
sending the issue to the Economic Committee or Planning
Commission.  Council agreed that they would like to
further investigate the options for the Sinnett House, but
this would have to be moved further down the agenda, due
to more pressing issues at this time.  

Manager Hickman stated that if it was ok with Council, he
would like to invite the Bicentennial Committee to the
February 4 meeting for an update.   



ADJOURNMENT
    At 10:35 pm, Vice Mayor Crais moved to adjourn the
meeting.  Second by Councilmember Main.  Motion carried, 6-
0.  Meeting adjourned.


             

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