Granville Community Calendar

Council Minutes 4/21/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES April 21, 2004

CALL TO ORDER (by Mayor Robertson at 7:30 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, Main, O’Keefe, and Mayor Robertson; and Manager Hickman; Law Director Mike Crites. 

APPROVAL OF AGENDA (7:31pm) Councilmember Hartfield moved to accept the agenda as presented, seconded by Councilmember Herman. Motion carried.

CITIZENS’ COMMENTS (7:32 pm) All topics – Branna Shell, Slayter Box 2337, spoke to Council in regards to the Denison University recycling program opening this weekend on Saturday, April 24. She stated that a light lunch will be provided and attendees could bring recycling items with them. Council also stated that citizens of Granville are needed to volunteer to help run the recycling program, especially through the summer months. Council also asked Ms. Shell to provide information and website links to Manager Hickman so information could be made available on the Granville website. Mayor Robertson stated that she will be there for the ribbon cutting on April 24. 

Mike Wesley, 243 English Avenue, Newark, spoke to Council in regards to the upcoming “Clown Town” celebration on May 15th in Newark. He stated that this is the largest weekend convention for clowns in the world. Mr. Wesley stated that he would like to encourage all kids in the area to attend this event. He also asked for Council to be a part of a photo and write-up in the Sentinel to promote the event. Mayor Robertson stated that she could be available for the photo and asked any Council members to let her know of their interest. 

Tim Tyler, 233 South Pearl Street, spoke to Council in regards to a Grand Prix Bicycle Race taking place on June 25, 04. Mr. Tyler stated that this is the 10th year for the event. He also stated that Unizan was a large sponsor of the event, but will not be able to offer any funding this year due to their recent buyout from Huntington. Mr. Tyler stated that he is now in search of funding and wondered if any was available through the newly created Cultural Arts Commission. He stated that he would be requesting approximately $2500. Mr. Tyler stated that he has received funding commitments from Prudential Realty (P.Urbatis), and Adelphia Cable. Mr. Tyler stated that the Granville race includes a kids bike race of about 200 children. Manager Hickman stated that the race is being held on June 25, which is also the same night as Street Scenes. Mayor Robertson asked if it was Mr. Tyler’s intention to find an alternate source of funding after this year. Mr. Tyler stated that he didn’t want to say he wouldn’t ever be back to ask Council to ask for money, but it is his intention to find an alternate source next year. Councilmember Herman stated that Mr. Tyler’s organization is run by a 501(c)(3). 

Mayor Robertson closed public comments at 7:50 pm. 

PUBLIC HEARING Ordinance No. 05-04, An Ordinance To Amend Ordinance No. 26-03 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2004 And Revising Sums For Operating Expenses. No one appeared to speak for or against Ordinance No. 05-04. Mayor Robertson closed the public hearing at 7:50 pm. 

EXECUTIVE SESSION Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC 121.22(G)(2) – To consider the purchase of property for public purposes. Second by Councilmember Main.

Roll call vote: Barsky, Herman, Hartfield, Main, O’Keefe, Robertson.

Time in: 7:51pm

 Councilmember Barsky moved to adjourn Executive Session. Councilmember Herman second.

Roll call vote: Herman, Hartfield, Main, O’Keefe, Robertson, Barsky.

Time out: 8:20 pm

EXECUTIVE SESSION Councilmember Main moved to enter into Executive Session, Pursuant to ORC 121.22(G)(3) – To conference with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action. Second by Councilmember OKeefe. 

Roll call vote: Hartfield, Main, O’Keefe, Robertson, Barsky, Herman.

Time in: 8:21 pm

Councilmember Barsky moved to adjourn Executive Session. Councilmember Main second.

Roll call vote: Main, O’Keefe, Robertson, Barsky, Herman, Hartfield .

Time out: 8:37 pm 

NEW BUSINESS (8:38 pm) Resolution No. 04-32, A Resolution To Remand For Further Proceedings The Decision Of The Planning Commission Regarding Application Number 04-010 Pursuant To Section 1137.01(j) Of The Codified Ordinances Of The Village of Granville was introduced by Councilmember Hartfield. Second by Councilmember OKeefe.

Discussion: Law Director Crites offered the following friendly amendment: In Section I there is a typo – change to 1141.05

Councilmember Barsky offered the following friendly amendment: In Section 2, Number 5 is based upon the findings from numbers 1 through 4. Councilmember Barsky stated that this is to clarify that this is not an adhoc decision. 

 Motion carried (6-0). Resolution No. 04-32 is adopted. 

 Resolution No. 04-33, A Resolution To Award the Bid For Towing And Storage Of Motor Vehicles For The Police Department, As Per Specifications, To Yonkers Towing And Auto Care, Inc. And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Herman. Second by Councilmember Hartfield.

Discussion: Manager Hickman stated that they have been very happy with Yonkers and they have done a good job. 

 Motion carried (6-0). Resolution No. 04-33 is adopted

 Ordinance No. 06-04, An Ordinance To Ratify The Agreement For The Use Of Property Located AT 118 South Main Street For A Thirty Day Period And To Declare An Emergency was introduced by Councilmember Barsky. Second by Councilmember Main.

Discussion: None.

Councilmember Barsky moved to pass Ordinance No. 06-04 as an emergency. Seconded by Councilmember OKeefe.

 Roll call vote (Emergency Clause: Barsky, Herman, Hartfield, Main, O’Keefe, Robertson. (6-0)

 Roll call vote (Ordinance): Herman, Hartfield, Main, O’Keefe, Robertson, Barsky. (6-0)

Ordinance No. 06-04 is adopted.

 Ordinance No. 07-04, An Ordinance To Authorize The Village Manager To Execute A Lease Agreement For The Property Located At 118 South Main Street For A Thirty Day Period And To Declare An Emergency was introduced by Councilmember OKeefe. Second by Councilmember Barsky.

Discussion: None.

Councilmember Herman moved to pass Ordinance No. 07-04 as an emergency. Seconded by Councilmember OKeefe. 

 Roll call vote (Emergency Clause: Hartfield, Main, O’Keefe, Robertson, Barsky, Herman. (6-0)

 Roll call vote (Ordinance): Main, O’Keefe, Robertson, Barsky, Herman, Hartfield. (6-0)

Ordinance No. 07-04 is adopted. 

OLD BUSINESS Ordinance No. 03-04, An Ordinance To Authorize The Village Manager To Enter Into A Lease Agreement With St. Luke’s Episcopal Church For The Lease Of 118 South Main Street remained tabled by Council.

Discussion: Tabled.

 Ordinance No. 05-04, An Ordinance To Amend Ordinance No. 26-03 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2004 And Revising Sums For Operating Expenses was re-introduced by Councilmember Herman. Second by Councilmember Main.

Discussion: Councilmember OKeefe asked if the $25,000 appropriation includes the boulevards on South Prospect and East Maple. Manager Hickman stated that the boulevards were not included. 

Councilmember Main made a motion to amend with the following amendment: Add A1-6-A-250 - $8,500 for South Prospect and East Maple Boulevards. Seconded by Councilmember Barsky. 

Councilmember Barsky stated that the Tree and Landscape Committee has had some concerns with what gets planted in the boulevards. She stated that they are concerned nothing will survive the winter months due to salt spraying. 

Councilmember OKeefe asked if the village is providing any flowers to be planted in the boulevards. Manager Hickman stated that the village has not offered and that the area residents have agreed to take care of the boulevards, and he feels there won’t be any problems.

 Roll call vote: O’Keefe, Main, Robertson, Barsky, Herman, Hartfield. (6-0)

Ordinance No. 05-04 is adopted. 

REVIEW OF MINUTES Regularly Scheduled Meeting of February 18, 2004 Councilmember Main moved to accept the minutes as amended; seconded by Councilmember Hartfield. Motion carried, 6- 0. 

Regularly Scheduled Meeting of March 3, 2004 Councilmember Barsky moved to accept the minutes as presented; seconded by Councilmember Main. Motion carried, 6-0. 

Regularly Scheduled Meeting of March 17, 2004 Councilmember Barsky moved to accept the minutes as amended; seconded by Councilmember OKeefe. Motion carried, 6-0. 

Regularly Scheduled Meeting of April 7, 2004 Councilmember Hartfield moved to accept the minutes as amended; seconded by Councilmember Main. Motion carried, 6-0. 

MAYOR’S COURT REPORT – February The Mayor’s Court Report for the month of February was presented for review.

Discussion: None. 

Councilmember Main moved to accept the report; second by Councilmember Hartfield. Motion carried, 6-0 

 Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MAYOR’S COURT REPORT – March The Mayor’s Court Report for the month of March was presented for review.

Discussion: The Report was not available in the packet for Council’s review. It will be approved at a later Council meeting. 

MANAGER’S REPORT – February The Manager’s Report for the month of February was presented for review. Councilmember Main moved to accept the report; seconded by Councilmember OKeefe. Motion carried 6-0.

 Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT - March

The Manager’s Report for the month of March was presented for review. 

Discussion: Councilmember Barsky stated that under ‘Patrol Activities’ the number of traffic citations seem to be down. She stated that there were 120 last year at this time, and the report lists 29 this year. Manager Hickman stated he would get more information on this to Councilmember Barsky.

Council discussed the increase in house checks. Council agreed that this is a great service to the community. 

Manager Hickman stated that there will be warnings going out on the strict speeds for Main Street, Broadway, and Newark-Granville Road. 

Mayor Robertson inquired on why the Service Department’s maintenance costs were up. Manager Hickman stated he would get more information on this to Council. 

Councilmember Herman asked how the village is doing with tax receipts. Manager Hickman stated he believed they were doing well and he would have more information on this shortly. 

 Councilmember Main moved to accept the report; seconded by Councilmember Barsky. Motion carried 6-0.

 Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (EFP) – Hartfield, Herman, O’Keefe Councilmember Herman stated that he is working with the village on some project management concepts.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – Crais, Hartfield, Main Councilmember Hartfield stated that a letter was written to residents for further input. Manager Hickman stated that at this point they are not inclined to do underground utilities because of the ten letters received back, nine residents are not interested.

Planning Commission – O’Keefe Councilmember OKeefe stated that Sherry Joseph will be redoing a building located on Prospect Street. 

Councilmember Barsky inquired on the Sinnett House. She asked if the house has been sited on the property. Councilmember Barsky stated that there was some concern about the Post Office as to where the house would be sited because it could be difficult for them to get their larger trucks in and out of the parking lot. Councilmember Barsky stated that she would not like it if Granville were to lose the Post Office because their trucks couldn’t be accommodated. Councilmember Barsky stated that she was disturbed at the way the library board was handling this situation. She asked if any decision already made by the Planning Commission could be appealed. Councilmember OKeefe stated she believed the last plan she saw kept the tree in place and sited the Sinnett House on the north side. She stated she would double check on this and get back to Council. Manager Hickman stated that the Board of Zoning and Appeals would have been responsible for deciding where the house would be sited. 

Planning & Zoning Committee (P&Z) – Barsky, Crais, Robertson Councilmember Barsky stated that she does not yet have the minutes for the April 16th meeting, but she could answer any questions. 

Manager Hickman stated that they have not yet heard back anything regarding the Walkabiltity seminar. 

Councilmember Herman asked Council if they would have a problem moving the Economic Analysis from the Planning and Zoning Committee to the Economic, Finance, and Personnel Committee. Councilmember Herman stated that he has some real concerns that Council is not recreating the wheel in terms of spending village resources. He stated that Council needs to be extremely clear and a good start is what has or has not already been done. Council agreed to move the Economic Analysis to the Economic, Finance, and Personnel Committee. 

Councilmember Hartfield inquired on which committee would be appropriate to meet with the Chamber of Commerce. Councilmember Herman stated that he met with the Chamber, and is meeting again with Pat Moller on Friday, April 23. Manager Hickman stated he would also like to attend this meeting. Council agreed that the Economic, Finance, and Personnel Committee would be the appropriate committee to meet with the Chamber of Commmerce. The next meeting is May 3, 04. Councilmember Barsky stated she will not be able to attend this meeting. Union Cemetery -Main None. 

OTHER COUNCIL MATTERS Cultural Arts Commission - Manager Hickman asked Council if they would like him to prepare a Resolution allotting $2500 to the Grand Prix Bicycle Race in Granville. Councilmember Main stated that if the Resolution were drawn up he would be happy to further discuss the matter. Council agreed.

 Granville Rec Commission – Manager Hickman stated that the Recreation Commission is requesting a member of Council to be present at their meetings. Council agreed to further look at appointing someone after the vacant seat on Council is filled. The Granville Recreation Commission meets the first Tuesday of every month at 7:30pm. 

 Rotary Donation – Manager Hickman asked if Council would have any objections to having the Lights, Safety, Streets/Sidewalks, and Utility Committee look at donation of the clock. Councilmember Barsky inquired on the numbers and face on the clock. It was unclear to her, from the diagram, what color they would be. Manager Hickman stated he would get this information to Council. 

Manager Hickman stated that the Bryn Du Commission met on Sunday, April 18th. He stated that they did wonder if they were clear on the charge given to them by Council. Councilmember Herman stated that it might be helpful for the members of the Commission to provide to Council a summary of their understanding of the charge set before them. Councilmember Barsky asked if Council felt comfortable with the charge given to the Bryn Du Commission. She stated that Council previously discussed that there have been times, with other committees, when further clarification was needed. Councilmember Barsky asked if rules were considered different from the charge. Council stated that they may need to establish a timeline. Mayor Robertson stated that there was a Resolution passed some time back that could provide further insight into this matter. Manager Hickman stated that he would get the Resolution to Council. 

Mayor Robertson stated that the Director of Organization Studies at Denison University contacted her in regards to a project for the Bryn Du Commission. She stated that the gentleman would be contacting Manager Hickman. 

Councilmember Main stated that he will not be available for the next Council meeting. 

ADJOURNMENT

Councilmember Main moved to adjourn. Second by Councilmember Hartfield. Motion carried, 6-0. Meeting adjourned.

 Submitted by Melanie Schott 

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