Granville Community Calendar

Council Minutes 5/19/04

 VILLAGE OF GRANVILLE COUNCIL MINUTES May 19, 2004

CALL TO ORDER (by Mayor Robertson at 7:31 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Barsky, Hartfield, Herman, Lucier, Main, O’Keefe, and Mayor Robertson; Manager Hickman and Law Director Crites. Township Trustees Havens and Sargent. Motion carried. 

APPROVAL OF AGENDA (7:31pm) Councilmember Main moved to accept the agenda as presented, seconded by Councilmember OKeefe. Motion carried.

Councilmember OKeefe stated that the following two meetings should be listed on the agenda: Economic, Finance, and Personnel Committee – June 1 – 7:30 pm. Community Connection meeting – June 7 – 7:00 pm. 

UNION CEMETERY BOARD MEETING (called to order by Mayor Robertson at 7:34pm) Resolution No. 04-38, A Resolution To Declare With The Granville Township Trustees That Operation And Maintenance Of The Union Cemetery Under The Provisions Of Section 759.34 Of The Ohio Revised Code Continue And To Fill Expired Terms On The Union Cemetery Board of Trustees was introduced by Trustee Havens. Second by Councilmember Barsky.

 Discussion: Councilmember Barsky asked if Union and Old Colony Cemetery were the same. Trustee Havens stated yes, and there are also two other cemeteries that are maintained from the cemetery levy funds. They are: Maple Grove Cemetery and Phillips Cemetery. 

Trustee Sargent stated that maintaining the stones in the cemeteries is likely to be a never ending situation. He stated that there are many old stones that are not tended to any longer. It was stated that a large amount of the repairs is done during a four week stretch, or twenty working days each year. An outside source has been hired to do these repairs and has done so for the past thirteen years. Councilmember Barsky thanked the Cemetery Board for their work. Councilmember Main added that Flo Hoffman is the key to board. He added that the board really has a need for community volunteer help. Ms. Hoffman added that they are also in desperate need of a gardener. She stated that the materials would be provided, but the labor would be volunteer. Mayor Robertson asked if this information could be made available, perhaps through the Sentinel. She added that perhaps some students could also volunteer. It was stated that the board is able to accept donations to the ‘Old Colony Cemetery Board.’ Councilmember Main added that Mike Frazier does an excellent job at handling the finances for the board. Mayor Robertson asked if the Opera Park money has been exhausted. Ms. Hoffman stated that it was spent entirely, and was used for a period of nine years. It was stated that the annual Walking Tour would be on June 3rd at 7:00 pm at the Old Colony Cemetery. 

Trustee Havens moved for the adoption of Resolution 04- 38. Seconded by Councilmember Barsky. 

Resolution passed unanimously.

Mayor Robertson adjourned the Union Cemetery Board Meeting at 7:42 pm.

Trustee Havens stated that their newsletter should be reaching Council shortly and it depicts green space areas already purchased. He stated that the Trustees welcome any comments or questions Council might have regarding the newsletter. 

APPOINT VICE MAYOR Councilmember Herman stated he would be interested in serving as Vice Mayor. He stated that he has given the position a lot of thought and feels that he would be well suited because he, like Clifton Crais, also has children in the school system. He stated that this perspective could be beneficial. Councilmember Herman stated that he feels an elected (rather than an appointed) official would be best. 

Councilmember Lucier stated that she too would be interested in serving as Vice Mayor. She stated that a major responsibility of the Vice Mayor is helping with Mayor’s Court and she has great interest in this area. Councilmember Lucier stated that her experience would serve well, and although she has been appointed to Council, she does have previous Council experience. 

Councilmember OKeefe asked Councilmember Herman if having children at home would impact his availability for some of the requirements related to being Vice Mayor. Councilmember Herman said it would not. 

Councilmember Lucier asked when Mayor’s Court is typically held. Mayor Robertson stated that it is currently held at noon on Fridays. She stated that there is some room to change this if need be. 

Mayor Robertson added that there are two fine candidates for Council to choose from for Vice Mayor. Councilmember OKeefe stated she seconded the same belief. Mayor Robertson asked for ballots to be distributed. .

 Oath of Office was administered to Barbara Lucier. . 

CITIZENS’ COMMENTS (7:52 pm) All topics – None.

Mayor Robertson read aloud a letter from Dr. Woodyard in regards to the excellence and his appreciation of the Granville Police force. 

Mayor Robertson closed public comments at 7:53 pm. 

PUBLIC HEARING None scheduled. 

 NEW BUSINESS (7:54 pm) Resolution No. 04-39, A Resolution To Appoint A Fire Prevention Officer And Deputy Fire Prevention Officer was introduced by Councilmember Main. Second by Councilmember Barsky.

Discussion: Vice Mayor Lucier stated that in Section II – the apostrophe should be removed. 

 Motion carried (7-0). Resolution No. 04-39 is adopted. 

 Resolution No. 04-40, A Resolution To Authorize The Village Manager To Advertise For Bids For 2004 Street Painting was introduced by Councilmember Barsky. Second by Councilmember OKeefe.

Discussion: Councilmember OKeefe asked when thermoplastic coating is used. Manager Hickman stated that they normally use it on newly paved roads. He stated that when painting is used for marking roads, it is done every year. Manager Hickman stated that the thermoplastic is more money up front, but seems to last longer. Manager Hickman stated that previous Council’s have preferred the use of thermoplastic over painting. 

 Motion carried (7-0). Resolution No. 04-40 is adopted 

 Ordinance No.09-04, An Ordinance To Amend Ordinance No. 26-03 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2004 And Revising Sums For Operating Expenses was introduced by Councilmember OKeefe. Second by Councilmember Main.

Discussion: Manager Hickman stated that he still needs to talk with Mr. Tyler in regards to the banner naming the village as a sponsor. He stated that he would prefer that the banner money come out of the $2500. 

Mayor Robertson scheduled the public hearing for June 2, 2004. 

 OLD BUSINESS None scheduled. 

REVIEW OF MINUTES Regularly Scheduled Meeting of May 5, 2004 Councilmember Main moved to accept the minutes as amended; seconded by Councilmember Hartfield. Motion carried, 7- 0. 

MAYOR’S COURT REPORT – March The Mayor’s Court Report for the month of March was presented for review.

Discussion: None. 

Councilmember Barsky moved to accept the report; second by Vice Mayor Lucier. Motion carried, 7-0 

 Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

 MAYOR’S COURT REPORT – April The Mayor’s Court Report for the month of April was presented for review.

Discussion: None.

Councilmember Herman moved to accept the report; second by Councilmember Barsky. Motion carried, 7-0 

 Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

 MANAGER’S REPORT – April The Manager’s Report for the month of April was presented for review. 

Discussion: Councilmember Barsky stated that it would be helpful to her to have the data depicted through graphs. She inquired on the revenues paid from the general fund and stated that they were down $8000 (for March and April). Councilmember Barsky asked if these are random fluctuations. Manager Hickman stated that they definitely do experience random fluctuations. Councilmember Herman stated that the Economic, Finance, and Personnel Committee have discussed data display, and he would welcome any suggestions anyone has on this. Councilmember Barsky stated that it would be helpful to her to read the data over an extended period of time, rather than month to month. Mayor Robertson inquired on the one truck violation out of 47. She asked what reason was given to the 46 complying trucks for being pulled over. Manager Hickman stated that these are random and normally every other truck is pulled over. Mayor Robertson stated that it appears the scales are working well to minimize the number of overloaded trucks going through town. Councilmember OKeefe asked about trucks with trailers and how they are permitted with the weight. Vice Mayor Lucier stated that trucks are weighed per axle. Councilmember OKeefe asked if new signs would be put up where speed bumps are in place. Manager Hickman stated that it is his preference to not use additional signage, unless Council would request this. Councilmember Barsky asked what a ‘stop stick’ was. Manager Hickman stated that it punctures tires when thrown accurately. Councilmember Barsky also asked if page two of the report – Granville Income Tax Revenue – 56.82% was a rolling percentage. It was stated that this was a rolling percentage. Councilmember Barsky moved to accept the report; seconded by Councilmember Hartfield. Motion carried 7-0.

 Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (EFP) – Hartfield, Herman, O’Keefe Will meet June 1, 04. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – Crais, Hartfield, Main No Report.

Planning Commission – O’Keefe Councilmember OKeefe stated that the committee is approving the curb cuts for Milner Road after addressing what was asked of them. She stated that 80 new parking spaces will be added for Denison University next to Ebaugh’s. Councilmember Main asked if these spaces would be placed in a forested area. Councilmember OKeefe stated no. Councilmember OKeefe also stated that the Pyle house demolition and moving of the house would take place on the same day. She went on to say that the fire department approved of the relocation plan for the Sinnett house. Councilmember OKeefe stated that the plan depicts the driveway location on the south side. Council discussed the Sinnett house. Councilmember Barsky stated that she sees some issues with the site plan, but will bring these concerns up when the plan is brought before Council. She stated that there is some concern on larger trucks getting into the Post Office. Vice Mayor Lucier asked what authority Council has on this matter. Manager Hickman stated that Council has the ultimate authority. Law Director Crites stated that Council could modify the site before the final approval. Manager Hickman stated that he has held off on signing the demolition permit until Council has had time to further discuss this. Mayor Robertson stated that it would be good to hold off on signing the permit until Council can take a good look at the Sinnett house. Councilmember Barsky stated that it was her belief that the Historical Society was unable to get insurance because the house was not stable enough to move. Council also asked if things were being moved forward before the needed funds have been raised. Councilmember Main stated that it was his belief through all the discussions he has heard that all of this was subject to the library board raising $150,000. Manager Hickman stated that he believed the library board has raised enough money, but Mike Frazier and Ruth Owens would be able to say for sure at the next Council meeting. Councilmember OKeefe inquired on whether or not Granville Fellowship still wanted the Sinnett house as their meeting place. Vice Mayor Lucier stated that at this point, what is the hurry. Manager Hickman stated that the pace may not seem as hurrysome to them because they have been working on this project for quite some time. Councilmember Main stated that the library board sees the Sinnett house as an obstacle and they want to move forward with what they really want to be working on. 

Planning & Zoning Committee (P&Z) – Barsky, Crais, Robertson Councilmember Barsky stated that Law Director Crites has been going over the template provided on a JEDD. She stated that any suggestions would be welcomed before the 10:00 am. Meeting on May 20th. It was stated that Council will have additional opportunities to provide further input. 

Union Cemetery –Main Meeting activities are part of these minutes. 

 OTHER COUNCIL MATTERS

Mayor Robertson stated the following changes in committee assignments: Vice Mayor Lucier will serve on the LSSU and Economic, Finance, and Personnel committees. Councilmember OKeefe will move from the Economic, Finance, and Personnel committee to the Planning and Zoning committee. 

Bryn Du Commission – Mayor Robertson stated that she attended one of the Bryn Du Commission meetings and they discussed the charge before them. She stated that they appear to be comfortable with the charge. Councilmember Barsky stated that she feels some language in the Resolution implies a specific development plan for the Bryn Du Commission to follow. She stated that simply changing the word “the” to “a” might help clarify that there is no specific development plan in place for them to follow. She went on to say that the Commission should implement a development plan that evolves from the work that has already been done by previous committees, and that this clarification is not in terms of the vision. Law Director Crites stated that a Resolution can be amended with another Resolution. Councilmember Hartfield stated that an exit plan (if the plan becomes a huge financial burden) has not been discussed. Councilmember Herman indicated that Council could still have the option to sell the property if need be. Mayor Robertson stated that she can understand that in years to come the language can be misinterpreted, and that the concerns Councilmember Barsky brought up are worthy of thinking about. Councilmember Barsky stated that perhaps the issues she is bringing up could be addressed in the Commission’s by- laws. Law Director Crites indicated that normally a Commission sets up their own by-laws. Steve Herb stated that the Commission realizes that the ultimate authority is with Council. He stated that the Commission does have some concern on how to take the politics out. Councilmember Herman stated that he is not sure this is even an issue. He questioned what problem Council is trying to solve right now by making these changes in the Resolution. Councilmember Herman stated that it makes him nervous to “pull things by their roots to see if they are growing.” He indicated that the Commission seems to be acting as Council intended. Mayor Robertson stated that anyone wishing to further look at the language in the Resolution could do so and prepare their thoughts and suggestions for a future meeting. She went on to say that she believes Councilmember Barsky’s intent is to prevent any problems in the future. 

Walkability – Mayor Robertson suggested that this study be sent to the LSSU Committee. Councilmember Hartfield stated that some of the suggestions in the report are after the fact and perhaps too late to address. She and Councilmember Main stated that the committee would “digest” the report. Mayor Robertson asked for the LSSU Committee to report back on what their timeline might be, and asked for the committee to not forget about the report. She stated that we helped support a nationally known expert on walkabiltiy and Denison senior students did a considerable amount of work on the study. She stated that we want to be a walkable community. Councilmember Herman stated that it is really important to keep in mind the economic aspects of the suggestions and also keep in mind all the other decisions Council must focus on. Councilmember OKeefe asked when Burg Street might get paved. Manager Hickman stated that it is at least two years away, but he wouldn’t want to do anything until there is some consensus by Council on walkability. 

Manager Hickman asked for Council to check their calendars for the next couple of Council meetings. He stated that perhaps one meeting could be canceled. He suggested the July 21st meeting. 

Mayor Robertson stated that Council has been invited to a ‘Weapons of Mass Destruction Exercise’ in Columbus on June 26 at 8:45 am. It was stated that this exercise if for law enforcement/fire departments to practice for such a catastrophe. 

Mayor Robertson distributed to Council information on a ‘Leaders Luncheon’ on May 20. 

Mayor Robertson stated that there is a Planning and Zoning workshop being held in Columbus on July 30th. 

 EXECUTIVE SESSION Councilmember Herman moved to enter into Executive Session, Pursuant to ORC 121.22(G)(3) – To conference with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action. Second by Councilmember Main. 

Roll call vote: Lucier, Hartfield, Main, O’Keefe, Robertson, Barsky, Herman.

Time in: 9:20 pm

Councilmember Hartfield moved to adjourn Executive Session. Councilmember Main second.

Roll call vote: Hartfield, Main, O’Keefe, Robertson, Barsky, Herman, Lucier.

Time out: 9:35 pm 

 Ordinance No. 10-04, An Ordinance To Authorize The Village Manage To Execute A lease Agreement For The Property Located AT 118 South Main Street For A Sixteen Day Period And To Declare An Emergency was introduced by Councilmember Main, seconded by Councilmember OKeefe. 

Roll Call Vote on the Emergency: Lucier, Hartfield, Main, OKeefe, Robertson, Barsky, Herman. Motion carried (7-0). Ordinance No. 10-04 is passed as an emergency. 

Roll Call Vote on Ordiance No. 10-04: Hartfield, Main, OKeefe, Robertson, Barsky, Herman, Lucier Motion carried (7-0). Ordinance No. 10-04 is adopted. 

ADJOURNMENT (9:40 pm) Councilmember Main moved to adjourn. Second by Councilmember OKeefe. Motion carried, 7-0. Meeting adjourned.

 

 Submitted by Melanie Schott 

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