VILLAGE OF GRANVILLE COUNCIL MINUTES June 2, 2004
CALL TO ORDER (by Mayor Robertson at 7:31 pm)
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA (7:31 pm) Vice Mayor Lucier moved to amend the agenda and place Resolution No. 04-41 and Resolution No. 04-42 after ‘Citizens’ Comments.’ She also stated that property located at 118 South Main Street would be added to the agenda and discussed in Executive Session. Seconded by Councilmember Barsky. Motion carried.
ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Main, O’Keefe, Vice Mayor Lucier and Mayor Robertson. Law Director Crites and Manager Hickman.
Councilmember Barsky moved to excuse Councilmember Herman for the time he would not be present at the Council meeting. Seconded by Vice Mayor Lucier.
CITIZENS’ COMMENTS (7:34 pm) Jim Riddel, P.O. Box 99, Granville, spoke to Council in regards to a proposed suspension bridge spanning on the south side of Raccoon Creek. He stated that the proposed bridge would be similar to the bridge he designed and built over Raccoon Creek connecting Flory Park and The YMCA in Newark. Mr. Riddel stated that the proposed bridge would be approximately 240 feet long and 36 inches wide, depending on the field conditions at the selected bridge site. He went on to say that the estimated cost would be $150,000. Mr. Riddel’s proposal would require the Village of Granville to commit $30,000 for the design, surveying, project management, and supervision. He stated that the same request would also be made to the Granville Township Trustees. Mr. Riddel stated that the balance of $90,000 would be secured through donations, volunteer labor, and other negotiated savings. He also stated that the work would not progress until the commitment of the total funds is secured. Mr. Riddel stated that grant requests have been turned down.
Vice Mayor Lucier asked if these funds were being requested for this year’s budget. Mr. Riddel stated yes.
Councilmember Barsky asked if Mr. Riddel has contacted the Township Trustees. Mr. Riddel stated he was also asking them for $30,000, and he was sure he could get the other $90,000.
Mayor Robertson asked if the money that was formerly allocated was from last year’s budget. Manager Hickman stated yes.
Councilmember OKeefe asked if the Village could allocate these funds in this year’s budget. Manager Hickman stated yes.
Mayor Robertson asked for this request to be sent to the Lights, Streets, Sidewalks, and Utilities Committee (LSSU).
Thank You – Mayor Robertson read aloud a card from the Granville Lacrosse team captains who thanked the Village for the early mowing and use of the Bryn Du field.
Mayor Robertson closed citizens’ comments at 7:43 pm.
Resolution No. 04-41, A Resolution Of Appreciation To Granville Junior Girl Scout Troop #113 was introduced by Vice Mayor Lucier. Second by Councilmember Barsky.
Discussion: Vice Mayor Lucier read aloud Resolution No. 04- 41. Council applauded Girl Scout Troop #113 and thanked them for all of their work. Girl Scout Troop #113 read aloud a letter of appreciation to Council.
Motion carried (7-0). Resolution No. 04-41 is adopted.
Resolution No. 04-42, A Resolution Of Appreciation For Richard Salvage was introduced by Councilmember Hartfield. Second by Councilmember Main.
Motion carried (7-0). Resolution No. 04-42 is adopted.
PUBLIC HEARING Ordinance No. 08-04, An Ordinance Approving The Application To Rezone Property Owned By The Granville Public Library Located At 122 South Prospect.
Eloise DeSwart, 338 East College Street, stated that she appreciates the work that the library board has done to save the Sinnett House and she hopes that Council will pass the Ordinance.
Kirsten Pape, 403 East Broadway, stated that she is in support of Ordinance No. 08-04.
Ordinance No. 09-04, An Ordinance To Amend Ordinance No. 26-03 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2004 And Revising Sums For Operating Expenses.
No one appeared to speak for or against Ordinance No. 09-04
NEW BUSINESS (7:55 pm)
County Tax Budget – Council acknowledged the receipt of the County Tax Budget.
Appeal Hearing – Planning Commission Application #04-010, Milner/Jones Road Lot Split - - An appeal hearing was scheduled for July 7, 2004.
Councilmember Main stated that he thought the issue before Council was in regards to curb cuts, and not lot splits. Chris Strayer, Village Planner, stated that the matter is about curb cuts, but the language in the application asks for lot splits. Councilmember Main asked if the process will be held as it was before – with testimony and another appeal hearing. Law Director Crites stated that an appeal hearing will take place, but the testimony will be narrowed down and limited to the specific issues Council requested more information on.
Resolution No. 04-43, A Resolution Authorizing The Village Manager To Enter Into A Contract With The Licking County Board Of Commissioners For Reimbursement Of Legal Counsel For Indigent Defendants For The Village Of Granville, Licking County, Ohio was introduced by Councilmember Main. Second by Councilmember Barsky.
Discussion: Councilmember OKeefe asked if these funds are used quite a bit in Granville. Law Director Crites stated that additional money hasn’t been requested in two years. He stated that the Village starts with $1000, and once this amount reaches $200 additional money is requested. Law Director Crites stated that it is rare to use money from this fund.
Motion carried (7-0). Resolution No. 04-43is adopted.
Resolution No. 04-44, A Resolution To Award The Bid For West Elm Street Roadway And Water-Line Improvements, As Per Specifications, To Elite Excavating, Inc. And to Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Barsky. Second by Councilmember OKeefe.
Discussion: Manager Hickman stated that it would be his preference to hold off voting on Resolution No. 04-44 until additional funds are appropriated in Ordinance No. 09-04. He stated that the proposed project would start on 6-7-04 and that the contractor has assured him that the new curbs would be done by 7-1-04. Councilmember Main asked if the amount still falls in our initial engineering studies. Manager Hickman stated yes.
Councilmember Main moved to table Resolution 04-44 until Ordinance No. 09-04 is considered by Council, and place the Resolution under ‘Old Business.’. Seconded by Councilmember OKeefe.
Motion carried (7-0). Resolution No. 04-44is tabled.
Resolution No. 04-45, A Resolution To Fill A Vacancy On The Board Of Zoning And Building Appeals was introduced by Councilmember OKeefe. Second by Councilmember Barsky.
Discussion: Amber Mitchell is appointed to the vacancy on the Board of Zoning and Building Appeals.
Motion carried (7-0). Resolution No. 04-45 is adopted.
Councilmember Herman arrived at 8:05 pm.
Ordinance No. 11-04, To Amend Section 3.07 OF The Charter Of The Village Of Granville To Allow An Ordinance Which Directs The Sale Of The Surplus Produce Of Any Utility To Others Outside The Village To Be Subject To A Referendum was introduced by Councilmember Barsky. Second by Vice Mayor Lucier.
Mayor Robertson set the public hearing for June 16, 2004.
OLD BUSINESS Ordinance No. 08-04, An Ordinance Approving The Application To Rezone Property Owned By The Granville Public Library Located At 122 South Prospect was introduced by Councilmember Hartfield. Second by Councilmember OKeefe.
Discussion: Councilmember Barsky asked if the library board has been able to get insurance to relocate the building. Ruth Owen stated that the relocation would be covered under the library and contractor insurance. Mike Frasier added that a bid document would still need to be put together. Councilmember Barsky asked if the contractors’ have been in the building and are they aware of the structural supports under the staircase. Ms. Owen stated yes and that there is no concern by the architect at this point on moving the building. Councilmember Barsky asked who would be handling the upgrade of the building’s interior. Ms. Owen stated that the structural upgrades would be done by the contractor. She stated that they now intend to save the doctor’s office attached to Sinnett House. Councilmember Barsky asked if there would be a handicap entrance. Ms. Owen stated yes, and it would be located on the north side. Councilmember Barsky asked what the rational was to have the driveway located on the south side, as opposed to the north side. Ms. Owen stated that this is where the architect felt it fitted best. She stated that this would also make it so that the house wasn’t located right against Connie Westbrook’s home. Councilmember Barsky stated that she does have concern with the driveway location and the Post Office being able to get large trucks in and out. Ms. Owen stated that she has spoken with the Pyles and has been assured by them that there is no problem with trucks getting in and out. Ms. Owen stated that she has had some discussions with Manager Hickman and Chris Strayer and it looked as though it might be feasible to give the Post Office some more space. Councilmember Barsky asked Ms. Owen if the driveway location was set as is because this was the architect’s desire. Ms. Owen stated that it was also located on the South side so that it could serve as a walkway, as well as a driveway. Councilmember Barsky stated that she has concern with the driveway and the handicap entrance location. Ms. Owen stated that the library board made the decision to go with the consultant’s professional opinion.
Mayor Robertson stated that the current plan depicts the house being located four feet further south and the doctor’s office attached.
Vice Mayor Lucier stated that the main thing that Council needs to consider is the rezoning issue. She stated that she has some concern with off street parking. Mr. Frasier stated that it was the library’s intent to keep the two parking spaces for library staff. He stated that there is not much land to work with and that there is village parking across the street. Vice Mayor Lucier stated that she (and Council) “appreciates the efforts to save the Sinnett House despite the picking at the edges of your plan.”
Councilmember Barsky stated that her comments are concerns for thinking about the future of the Post Office. She stated that there have been problems in the past that they don’t want to revisit. Ms. Owen stated that regardless of what the library board does with the Sinnett House, we still might have to address issues regarding the Post Office.
Councilmember OKeefe asked if the kitchen and front portico would be removed. Ms. Owen stated yes.
Council stated that they were happy to see that the tree was preserved. Vice Mayor Lucier asked if the portico would be auctioned off. Ms. Owen stated that it is for sale. Ms. Owen and Mr. Frasier were unsure of when the auction would be.
Councilmember Barsky asked what the timeframe was to tear down and move the house. Ms. Owen stated that the work is under one contractor. Mr. Frasier stated perhaps in the fall.
Roll call vote: Hartfield, Herman, Lucier, Main, O’Keefe, Robertson, Barsky (no). (6-1) Ordinance No. 08-04 is adopted.
Ordinance No. 09-04, An Ordinance To Amend Ordinance No. 26-03 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2004 And Revising Sums For Operating Expenses was introduced by Councilmember OKeefe. Second by Vice Mayor Lucier.
Roll call vote: Herman, Lucier, Main, O’Keefe, Robertson, Barsky, Hartfield. (7-0) Ordinance No. 08-04 is adopted.
Resolution No. 04-44, A Resolution To Award The Bid For West Elm Street Roadway And Water-Line Improvements, As Per Specifications, To Elite Excavating, Inc. And to Authorize The Village Manager To Enter Into An Agreement Therefore was previously introduced by Councilmember Barsky under ‘New Business.’ Second by Councilmember OKeefe.
Councilmember Barsky moved to take Resolution No. 04-44 off the table. Seconded by Councilmember OKeefe. Motion carried (7-0). Resolution No. 04-44 is adopted.
REVIEW OF MINUTES Regularly Scheduled Meeting of May 19, 2004 Councilmember Main moved to accept the minutes as amended. Second by Councilmember Barsky. Motion carried, 7-0.
COMMITTEE REPORTS Light, Safety, Sts/Sidewalks & Utility Committee Vice Mayor Lucier stated that she has a procedural question on the minutes. She asked if there are corrections, should they be corrected and sent back. It was stated that it would be fine to email any corrections back to the individual preparing the committee minutes.
Councilmember Herman stated that he had a question on the ‘2005 Projects’ and ‘$500,000’ listed in the minutes. He asked for more information. Councilmember Herman stated that the budgeting concepts for these projects might be changed if they opt to do ‘Strategic Budgeting’, which he would be discussing later. Councilmember Main stated that the ‘2005 Projects’ was a “wish list” by the committee.
Councilmember OKeefe asked why the West College and Mulberry project was upgraded, while the Burg Street and South Prospect were delayed. Manager Hickman stated that this was partly due to the recent rains and storm drain issues. Councilmember Main added that water from a retention pond near Dension comes down the hill and it appears as though the water is draining, but it is really rising up from the storm drain. He stated that Mulberry Street has heaved up and needs attention.
Mayor Robertson urged the LSSU committee to look at the Walkability study in regards to Burg Street.
Vice Mayor Lucier stated that Terry Hopkins has been asked to give staff recommendations on sidewalk projects for 2005 and that he was tentatively given $50,000 to work with.
Vice Mayor Lucier stated that the committee also discussed the Newark-Granville Road and College Street intersection, as well as traffic calming. Councilmember OKeefe asked if “traffic calming” is an attempt to respond to the residents who have written Council in regards to traffic issues. Vice Mayor Lucier stated yes.
Manager Hickman stated that he would get updated LSSU committee minutes to Council. Councilmember Main stated that it would be good to include the study in those minutes.
Economic, Finance, Personnel Committee Councilmember Herman stated that the committee is looking at the Economic Analysis from two years ago. He stated that if anyone has any corrections for the minutes to please let him know. Councilmember Herman stated that the committee is looking at doing budgeting in a way that ties the planning and budgeting together. He called this ‘Strategic Planning.’ Councilmember Herman stated that with ‘Traditional Budgeting’ you start with the capital budget and then go to incremental budgeting. He stated that under the ‘Strategic Budgeting’ concept funds are assigned by priority. Councilmember Herman stated that the budget cycle starts again in August. Mayor Robertson stated that she would welcome a change to be more proactive in terms of planning and budgeting. She asked if the committee was at a point to recommend “Strategic Budgeting.’ Councilmember Herman stated that the committee is still reviewing the concept. Mayor Robertson stated that it would be great if the committee could look at what their next step could be.
Planning & Zoning Committee Councilmember Barsky stated that the committee is continuing to work through the draft document on a JEDD provided by Law Director Crites. She stated that the Law Director is collecting all of their ideas and preparing a new draft document to work from at their next meeting. Councilmember Barsky stated that after that meeting they hope to have something to share with the Township Trustees. Mayor Robertson added that they are continuing to work very hard on this and that they met for five hours at their last meeting. Union Cemetery No Meeting.
Planning Commission Councilmember OKeefe stated that they had a light meeting. She stated that the application to move the awning sign for ‘Little Pleasures” to Broadway was approved. Councilmember OKeefe stated that an issue of lights at the BancOne ATM (near Granville Market) was resolved. It was stated that two 250 watt pole lights (resembling the street lights) would be installed, as well as some painting on the signs. OTHER COUNCIL MATTERS Groundhogs – Manager Hickman made Council aware of a phone call he received from a resident in Bryn Du woods. He stated that the resident was complaining of problems with groundhogs digging holes and possibly endangering young children. Manager Hickman stated that he was not sure what to do about this issue at this time. Councilmember OKeefe suggested that he have the resident contact an animal control agency. Manager Hickman stated that the village will pay for the removal of one nuisance animal per household per year until the budgeting money is exhausted. Other – Vice Mayor Lucier inquired on whether or not the Recreation Commission has requested a Council member to be present at each of their meetings. Councilmember Barsky stated that they may have misunderstood and thought that Vice Mayor Lucier would be representing Council since they had previously told the Recreation Commission that the newly appointed Councilmember might be willing to serve on their committee. Vice Mayor Lucier indicated that she would not be interested in serving on the Recreation Commission. Council asked how often the Recreation Commission meets. It was stated that the front door lists that they meet once a month. Councilmember OKeefe stated that she would be willing to serve on the Recreation Commission if they meet once per month, but if they meet twice per month perhaps another Councilmember could also serve. Manager Hickman stated that he would find out the particulars on the Recreation Commission’s meeting schedule.
Councilmember Barsky stated that she is currently serving on the Tree and Landscape Committee and is not sure that they need a Councilmember’s attendance at each meeting. She suggested that perhaps in the future the committee could send a note when they need to have a Council member present at their meetings.
Vice Mayor Lucier inquired on the Planning Commission appointment. Chris Strayer, Village Planner, stated that all of the applications came in after the deadline. He stated that they have three applicants willing to serve on the Planning Commission, but expect at least one more.
Councilmember OKeefe stated that she received a report from the school board with the results from the community dialogue questionnaire. She stated that the report was divided into four sections. Mayor Robertson asked for copies of the report to be sent to Council. Councilmember OKeefe stated she would also check about an executive summary of the report.
Mayor Robertson inquired about the Granville Arts Commission. She asked if names have been submitted. Manager Hickman stated yes. Mayor Roberton stated that she will have language changes ready for the next meeting and asked Manager Hickman to have this on the June 16 agenda.
Mayor Robertson stated that she attended a meeting on the Bicentennial Ball being held over Thanksgiving weekend 2005. She stated that the committee’s preference is to have the ball at the Bryn Du Mansion, but there are not enough restrooms available. Mayor Robertson asked if the Bryn Du Commission could be made aware of this desire by the Bicentennial Committee. Councilmember Herman stated that he would have some concerns over the village promoting the Bicentennial Ball if it is not accessible to the entire community due to the price. Council stated that the fee has been reduced from what was originally proposed. Councilmember Herman stated that reducing the fee would make him more comfortable, but this is a good example of why ‘Strategic Budgeting’ would be beneficial. Manager Hickman stated that the Bryn Du Commission is aware of the Bicentennial Committee’s request, but they are looking for Council’s direction. They stated that they are also looking at the parking lot issue and a kitchen installation. Mayor Robertson stated that the Bicentennial Committee meets again in September. Councilmember OKeefe stated that for the Bryn Du Mansion to be usable, there needs to be bathrooms. Council agreed.
Councilmember Barsky stated the she has no feedback on the Bryn Du Commission Resolution language changes. She stated she will find some time to work on this.
Manager Hickman stated that he will check on what will be a good time for the LSSU Committee to meet.
EXECUTIVE SESSION Councilmember Herman moved to enter into Executive Session, Pursuant to ORC 121.22(G)(3) – To conference with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action and to discuss property located at 118 South Main Street. Second by Councilmember Barsky.
Roll call vote: Lucier, Main, O’Keefe, Robertson, Barsky, Hartfield, Herman.
Time in: 9:20 pm
Councilmember Barsky moved to adjourn Executive Session. Councilmember Herman second.
Roll call vote: Main, O’Keefe, Robertson, Barsky, Hartfield, Herman, Lucier.
Time out: 9:55 pm
ADJOURNMENT At 9:55 pm, Vice Mayor Lucier moved to adjourn the meeting. Second by Councilmember Herman. Motion carried, 7-0. Meeting adjourned.
Submitted by Melanie Schott