VILLAGE OF GRANVILLE COUNCIL MINUTES August 4, 2004
CALL TO ORDER (by Mayor Robertson at 7:35 pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were Councilmembers Herman, Main, OKeefe, Vice Mayor Lucier and Mayor Robertson. Law Director Crites and Chief Cartnal.
Councilmember Main moved to excuse Councilmember Barsky. Seconded by Councilmember OKeefe. It was noted that Councilmember Hartfield would be late. Councilmember Herman moved to excuse Councilmember Hartfield for the duration that she would not be present. Seconded by Councilmember OKeefe.
APPROVAL OF AGENDA (7:37 pm) Mayor Robertson moved to amend the agenda to hold an Executive Session after Citizens Comments, and move the Krone Appeal (Item 7B) after the Executive Session. Seconded by Councilmember Main. Motion carried.
CITIZENS COMMENTS (7:38 pm) Bicentennial Commission Richard Daly, President of the Bicentennial Commission, 2776 Burg Street. Mr. Daly updated Council on the progress made by the Bicentennial Commission. He stated that there are Bicentennial products for sale in the village offices. He stated that soon these products will be available in local businesses. Mr. Daly went on to say that the final community planning meeting will be on September 18th from 9:00 11:00. He stated that the public is welcome to attend and that this meeting will give information on how people can participate. Mr. Daly stated that a newsletter will be going out, and anyone wishing to be on the newsletter mailing list should contact Jody Chiles at 321- 1155. Mr. Daly stated that the Bicentennial Commission has gotten their first corporate sponsor. He stated that Park National Bank would be sponsoring the ball. Mr. Daly also stated that various organizations are working on their legacy projects to be given to Granville. He stated that the Rotary Club will sponsor a New Years Eve party and donate a clock to be placed outside the village offices as their legacy project. Mr. Daly stated that the township Trustees are working on what their legacy project will be. Mr. Daly stated that the Kiwanis Club would like to gift a gazebo to be placed at Opera Park to the village. He stated that he was there to ask for Council to accept the concept of this proposal by the Kiwanis Club. Mr. Daly stated that it was thought that the gazebo could be used for public speaking, bands, craft stand, meetings, and Christmas caroling. He went on to say that the size, shape, and architecture would still need to be determined, and it would be their intent to go through the Planning Commission. Mr. Daly stated that it wouldnt make sense for them to do the work of going through the Planning Commission if Council did not accept the concept of the Kiwanis gifting the gazebo to that location. He stated that if the concept is accepted, than a formal proposal by the Kiwanis Club would come before Council at a later time. Mayor Robertson asked when they needed Councils feedback. Mr. Daly stated as soon as possible. Councilmember OKeefe asked when the Kiwanis Club proposes to be done with the gazebo. Mr. Daly stated that they are flexible on the timeframe of installing the gazebo. Mayor Robertson stated that it would be her preference to see this go before the Planning Commission. Councilmember Herman agreed he too would like input by the Planning Commission. Vice Mayor Lucier stated that it may be wise to first see if the Village wants a structure in the Opera Park location. Councilmember Main suggested having a work session and Planning Commission meeting. Mayor Robertson asked that Council to be ready to seriously talk about this issue at their next meeting in two weeks.
Trudy Knox, 123 Elm Street, Apartment D, spoke to Council in regards to the Senior Foundation. She stated that a previous Council voted to lend $10,000 (interest free) to the Senior Foundation, and that this money would be given to the Columbus Foundation to oversee. Ms. Knox stated that she was before Council to request an additional $1500 for an application to set up a 501C3, acquire a federal ID number, and become incorporated in Ohio. She stated that the entire amount may not be needed, depending on the final costs associated with applying for 5013C status. Mayor Robertson stated some of the history behind setting up the Granville Foundation. She explained the previous Council had passed a Resolution to lend the money and that over time the $10,000 would be returned to the village. Mayor Robertson stated that the timeframe to set up the foundation was by the end of 2004, and that the setup fees were not included at the time the $10,000 was appropriated. Vice Mayor Lucier asked if the $10,000 appropriation was already in the budget, and asked if the requested $1500 was in addition to the $10,000. Mayor Robertson stated yes. Councilmember OKeefe asked what the Columbus Foundations role would be. Ms. Knox stated that the Columbus Foundation would oversee the money. She stated that an attorney (Lisa Jolly) working for the Columbus Foundation would work with the Granville Foundation. She stated that the Columbus Foundation has over 28 brokerage firms to work with, and they consult on fundraising. Ms. Knox stated that the Granville Foundation would invest the money, while the Columbus Foundation would counsel. Councilmember Herman asked who makes the requests to ask for the $10,000 and $1500 appropriations from Council. Mayor Robertson stated that these decisions came from the Senior Committee. Ms. Knox added that the Senior Committee has set up a temporary advisory board to work on the creating of the Granville Foundation. Mayor Robertson asked for this issue to be put on the agenda for the next Council meeting.
Furthermore, Ms. Knox stated that the Senior Committee is moving ahead to form a committee to look for available land for moderate cost senior housing. She stated that United National Church Residencies and Lutheran Housing are potential developers, if they can find the needed land. Ms. Knox went on to say that this is not HUD type housing. She stated that one area she saw as a possibility could be on the hillside of the Bryn Du property. Ms. Knox stated that Council voted sometime back that public land could be used for senior housing.
Mayor Robertson closed citizens comments at 7:57 pm.
PUBLIC HEARING None Scheduled.
Vice Mayor Lucier moved to adjourn the Milner Road hearing and enter into Executive Session, Pursuant to Ohio Revised Code Section 121.22 (G)(3), for the purpose of conferencing with an attorney for the public body concerning disputes involving the public body that are the subject of imminent court action (Krone Appeal). Roll Call vote: Herman, Main OKeefe, Lucier, Robertson.
Time In: 8:00 pm.
Councilmember Main moved to adjourn Executive Session. Seconded by Councilmember OKeefe.
Roll Call vote: Lucier, Robertson, Main, OKeefe, Herman.
Time Out: 8:35 pm.
Krone Appeal Decision
Councilmember Main moved to uphold the decision by the Planning Commission in regards to the Krone Appeal. Seconded by Councilmember Herman.
Roll Call: Lucier, Herman, Main, OKeefe, Robertson (5, 0).
NEW BUSINESS (8:37 pm) Resolution No. 04-50, A Resolution To Appoint The Granville Arts Commission was introduced by Councilmember Main. Second by Vice Mayor Lucier.
Discussion: Mayor Robertson stated that there is one more opening for a Denison representative. She stated that Ron Abram, an art professor from Denison University, has expressed interest in being appointed. She stated that this might be a good fit, since Mr. Abram is a print maker, and the other Denison representative is a music professor.
Councilmember Main asked if the Granville Village Council representative is intended to be a member from Council. Mayor Robertson stated that it was her sense that this need not be a member of Council, but could be someone appointed by Council.
Council was asked to list their top three choices to serve on the Granville Arts Commission. Council voted by ballot.
Council agreed to appoint Ron Abram as the 2nd Denison Representative. Lois Forman-Wernet was appointed as the Granville Village Council representative. Stephen Trumbell and Kyle Morgan were appointed as the Community- at large representatives.
Mayor Robertson stated that former Councilmember Clifton Crais would be happy to know that the Arts Commission is now in place.
Councilmember Hartfield arrived at 8:40 pm.
Motion carried (6-0). Resolution No. 04-50 is adopted.
OLD BUSINESS None Scheduled.
REVIEW OF MINUTES Regularly Scheduled Meeting of July 7, 2004 Councilmember Herman moved to accept the minutes as amended. Second by Councilmember OKeefe. Motion carried, 6-0.
Vice Mayor Lucier stated that the minutes taken by the court reporter during the 2nd Krone appeal hearing were incorrect. She stated that many comments were incorrectly attributed to her. Law Director Crites stated that he has made a note of this concern.
COMMITTEE REPORTS Light, Safety, Sts/Sidewalks & Utility Committee Councilmember Hartfield stated that the meeting minutes are in Councils packets. She stated that there has been some discussion on the appropriate location for the pedestrian bridge spanning over Raccoon Creek. Councilmember Hartfield stated that some people would like to see it located closer to provide better access to the downtown area. Village Planner, Chris Strayer, stated that he would be willing to work with the engineer on this. Mr. Strayer also stated that he would like to meet with the committee at their next meeting on August 13th in regards to several issues.
Mayor Robertson noted that the meeting minutes incorrectly note Gabe Kaplan. She stated that it should read Abram Kaplan.
Economic, Finance, Personnel Committee Councilmember Herman stated that the committee discussed the River Road project. He stated that property owners Earl Shurtz and John Klauder were interested in discussions concerning River Road. Mayor Robertson asked how many property owners have attended the meetings. Councilmember Herman stated that both Mr. Shurtz and Mr. Klauder have attended previous meetings. He stated that an informal survey was done by Jack Thornborough about a year and a half ago. He stated that Mr. Thornborough felt that over fifty percent of the land owners had interest in annexation. Councilmember Herman stated that Manager Hickman would be working on getting the property owners together.
Councilmember Herman stated that Chris Strayer will be providing some needed information regarding the economic analysis. Mr. Strayer stated that he can most likely have this information by the third week in August.
Vice Mayor Lucier asked for further information regarding the notation in the minutes referring to sprinkler incentives. Councilmember Herman stated that Councilmember Barsky had asked about fire sprinklers for downtown buildings and the committee is looking at investigating the possibility of grants that could finance sprinklers for the interior of buildings. Mayor Robertson stated that Council has discussed this issue on and off over the years. She stated that the village has upgraded the current water system so it is sufficient to allow sprinkler systems to be installed. Vice Mayor Lucier asked what the village standards are in regards to sprinkler systems. Village Planner, Chris Strayer, stated that they are provided by the Licking County Building Department. Vice Mayor Lucier asked if Council could get a copy of these standards. Chris Strayer stated yes. Councilmember OKeefe asked if fire checks are done in Granville and by whom are they done. Chris Strayer stated that fire checks are done only when a change of use request is made or for a new building permit. Councilmember Hartfield stated that she believes the Granville Fire Department does check on the business establishments in Granville. Councilmember Herman stated that his approach to installing sprinkler systems would not be through regulations, but by providing incentives for businesses who install them. Chris Strayer stated that he would further research what grant monies might be available for installing sprinkler systems in historic buildings.
Planning & Zoning Committee Mayor Robertson stated that she would answer any questions Council might have concerning the meeting minutes since Councilmember Barsky was not available. She stated that the committee had discussions on an Access Management Plan. She stated that this is needed for analysis of each road within our jurisdiction so as to set up regulations that avoid the kind of problem that has arisen at Milner Road. Mayor Robertson stated that the committee will discuss subdivision regulations at the August 13th meeting, JEDD discussions on August 20th, and continue discussion of Cherry Valley Road on September 23rd. Mayor Robertson stated that they hope to meet with township Trustees at the August 20th JEDD discussion meeting. Councilmember OKeefe stated that the committee did meet with Doyle Clear. Vice Mayor Lucier stated that it appears many of the items on the Planning and Zoning Committees agenda should be looked at in the Lights, Streets, Sidewalks, and Utilities (LSSU) Committee. Mayor Robertson stated that where there is an overlap in function, it is hoped that the issues move from one committee to the next.
Union Cemetery No Report.
Planning Commission Councilmember OKeefe stated that an awning and building sign were approved for Prudential Integrity One Real Estate. She also stated that the Planning Commission approved wall, window, and projecting signs for Babs Closet - a womens boutique. Councilmember OKeefe stated that signage for TLR and Associates was approved on S. Main Street, and a tin roof for the Barsky residence was also approved.
Councilmember OKeefe stated that owners of 116 East Broadway 1st Federal Jerry Martin agreed to waive a 45 day timeline. Some issues that arose were having Village Planner, Chris Strayer. look into Resolution 79-6 which allowed the bank to construct a depository window. He stated that the bank window is considered to be on village property. Mr. Strayer stated that there is some concern on the proposed balcony, and the fact that it is considered to be in village air space. Councilmember OKeefe stated that architectural details involving an enclosed stairwell were also discussed. Councilmember OKeefe stated that Ben Rader wrote a letter expressing his concern over food and beverages being thrown over the proposed balcony. She stated that Mr. Rader is concerned with who will upkeep the property. Mayor Robertson asked that this be further discussed at their next meeting.
Recreation Commission Councilmember OKeefe stated that the committee discussed the next development phase of Raccoon Valley Park. She stated that the Commission is working on the development of fields and they want to be self sufficient and not have to rely on holding programs at the schools. She stated that the Commission received $40,000 in grants from the Rotary for development and maintenance of a girls softball field.
OTHER COUNCIL MATTERS Support our Troops and Families Mayor Robertson asked if anyone was able to attend the meeting on August 7th 6:00 pm at the National Guard Armory. No one on Council was able to attend. Mayor Robertson asked for this information to be passed on to Village staff in case anyone would like to attend to represent Granville.
Councilmember Hartfield stated that there will be a Community Connection Meeting on September 27th at 7:00.
ADJOURNMENT At 9:20 pm, Councilmember Herman moved to adjourn the meeting. Second by Councilmember Main. Motion carried, 4-0. Meeting adjourned.
Submitted by Melanie Schott