VILLAGE OF GRANVILLE COUNCIL MINUTES September 1, 2004
CALL TO ORDER (by Mayor Robertson at 7:33 pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, Main, OKeefe, Vice Mayor Lucier and Mayor Robertson. Law Director Crites and Manager Hickman.
APPROVAL OF AGENDA (7:34 pm) Mayor Robertson moved to add Senior Committee (Item 11) under Committee Reports (Item 11G) on the agenda. Councilmember Herman moved to accept the agenda as amended. Seconded by Councilmember Hartfield.
CITIZENS COMMENTS (7:35 pm) Jodi Weaver-Chiles, 2591 North Street, Bicentennial Commission spoke in regards to banners the Bicentennial Commission proposes to place on light posts in Granville. She stated that she has been working with Village Planner, Chris Strayer, and they would like to put the banners on two light posts at the corner of Broadway and Prospect, as well as two posts on Main and Broadway. Ms. Chiles stated that each light post within those two perimeters would also have a banner. Ms. Chiles stated that the banner would be held up by removable brackets attached to the light posts, and it would be possible to put various other banners on the same brackets. She stated that the brackets would remain on the posts, but they are also removable. Councilmember Barsky inquired on the cost of the banners. Ms. Chiles stated that it depends on several variables. She stated that it would depend if the banners are printed on both sides, and if they are made of nylon or polyester. Ms. Chiles estimated the cost to be somewhere around $100 - $150 for double-sided banners. Vice Mayor Lucier stated that she was aware of several businesses off of Prospect and Main streets that would like to have banners placed on light posts near their businesses. Ms. Chiles stated that Mr. Strayer had suggested a more even look since some of the light posts in these areas seemed to be sporadic. She stated that some of the trees on Main street may hinder the visibility of the banner. Ms. Chiles agreed that she would be willing to look into the possibility of placing banners on Prospect and Main streets. When Ms. Chiles was asked what her timeframe was, she stated that she would like to have the banners up for the Christmas season; She estimated six weeks. Vice Mayor Lucier stated that she really liked the Bicentennial Commissions proposal. Other members of Council agreed. Council agreed to send the proposal to the LSSU committee for review at their October 1st meeting. Ms. Chiles stated that if any member of Council has suggestions for a particular background color, please let her know. Council recommended something that is consistent with the rest of the architecture in the Village.
Mayor Robertson moved to temporarily close citizens comments at 7:46 pm.
PUBLIC HEARING Ordinance No. 20-04, An Ordinance To Amend Sections 331.12 Of The Codified Ordinances Of The Village Of Granville.
No one appeared to speak for or against Ordinance No. 20-04. Mayor Robertson closed the public hearing at 7:47 pm.
NEW BUSINESS (7:48 pm)
Ordinance No. 22-04, An Ordinance To Amend Section 1189.10 Of The Codified Ordinances Of The Village of Granville, Ohio, To Create Uniform Regulations In the Village Sign Code for Temporary Signs was introduced by Vice Mayor Lucier. Second by Councilmember OKeefe.
Mayor Robertson set the public hearing on Ordinance No. 22- 04 for September 15, 2004.
Ordinance No. 23-04, An Ordinance Granting A Non- Exclusive Franchise To FrontierVision Operating Partners, L.P. D/B/A Adelphia Cable Communications (The Grantee( To Construct, Operate, And Maintain A Cable System In The Village Of Granville, Ohio (The Grantor); Setting Forth The Terms And Conditions Accompanying The Grant Of The Franchise; And Providing For Regulation And Use Of The System was introduced by Councilmember Hartfield. Seconded by Councilmember Main.
Discussion: Law Director Crites stated that this is a redline version. He stated that a member from Adelphia Cable will be present at the next Council meeting to further discuss this issue.
Mayor Robertson set the public hearing on Ordinance No. 23- 04 for September 15, 2004.
RETURN TO CITIZENS COMMENTS (7:53 pm)
Bicentennial Clock Douglas Barno, 2635 Old Columbus Road, spoke to Council in regards to a proposed civic improvement project. Mr. Barno stated that the Rotary Club would like to donate a pedestal clock to the Village of Granville for the upcoming Bicentennial celebrations. He stated that the clock would be nothing short of magnificent, and would stand eleven feet tall and be in the colonial style. He stated that the clock would have etchings saying Village of Granville and Est. 1805. Mr. Barno stated that the clock would be double-sided and also would be illuminated. He stated that the clock would go with the architecture of the Village and be a forest green color with gold highlights. Mr. Barno stated that the clock would have a quiet, but noticeable chime. He went on to say that the clock would be capable of resetting itself in the case of a power outage, and it would be electrically controlled. Mr. Barno stated that the Rotary Club proposes to donate the clock, while the Village would be responsible for the maintenance and some preparation for installation.
James Opeka, 293 Fern Hill, helped to answer some questions by Council. He stated that the clock would be two sided and look exactly the same on both sides. Councilmember Herman asked if the chimes could be turned off. Mr. Opeka stated yes. Mr. Opeka stated that the location for the clock was partially selected because the Chamber of Commerce has previously discussed locating a kiosk in Alltel Park. Manager Hickman stated that any kiosk approval would need to come from Alltel. Mr. Barno stated that the clocks mechanisms have a one year warranty. He stated that an extended warranty is available, and the Rotary would be willing to pay for this. Councilmember Herman asked what might happen if the clock breaks ten years from now; He asked who would be responsible for fixing the clock. Mr. Barno stated that the Rotary would stand behind that type of situation. Mr. Opeka stated that the approval by Council is needed ASAP since they would like to have the clock in place by New Years Eve, and the order lead-time is 90 days. Council discussed the location of the clock. Councilmember Barsky asked if the awning would interfere. Manager Hickman checked and stated no. Manager Hickman stated that after discussions with Mr. Barno and Mr. Opeka he is convinced this is the best location for the clock. Mayor Robertson asked members of Council if they would have any objections to voting on this matter tonight. Council had no objection.
Councilmember OKeefe moved to accept the donation of a clock by the Rotary Club. Second by Councilmember Hartfield. Council unanimously voted to accept the donation of the clock by the Rotary Club.
Mr. Barno and Mr. Opeka thanked Council and stated that they would be ordering the clock the following day. Mr. Barnum also stated that if the Rotary Club can help with various projects in the community, to please let him know. He stated that they are also working on another project for Granvilles Bicentennial to place two softball diamonds at Raccoon Valley Park at a cost of $40,000. Council thanked Mr. Barno for his offer.
Mayor Robertson moved to close citizens comments at 8:06 pm.
Councilmember Main moved to enter into Executive Session, Pursuant to Ohio Revised Code Section 121.22 (G)(3), for the purpose of conferencing with an attorney for the public body concerning disputes involving the public body that are the subject of imminent court action (118 S. Main Street). Second by Vice Mayor Lucier. Roll Call vote: Hartfield, Herman, Lucier, Main, OKeefe, Robertson, Barsky (7-0).
Time In: 8:07 pm.
Councilmember Herman moved to adjourn Executive Session. Seconded by Councilmember Barsky.
Roll Call vote: Lucier, Robertson, Main, OKeefe, Herman, Hartfield, Barsky (7-0).
Time Out: 8:36 pm.
RETURN TO REMAINING NEW BUSINESS (8:37 pm) Ordinance No. 21-04, An Ordinance To Authorize The Village Manager To Execute A Lease Agreement For The Property Located At 118 South Main Street For A Sixty Three Day Period And To Declare An Emergency was introduced by Councilmember Main. Second by Councilmember Hartfield.
Councilmember Main moved to declare Ordinance No. 21-04 as an emergency. Second by Councilmember Herman.
Roll call vote on Emergency for Ordinance No. 21-04: Herman, Lucier (no), Main, OKeefe, Robertson, Barsky, Hartfield (6-1).
Roll call vote on Ordinance No. 21-04: Hartfield, Barsky, Robertson, OKeefe, Main, Lucier (no), Herman (6-1).
Ordinance No. 21-04 is adopted.
OLD BUSINESS Ordinance No. 20-04, An Ordinance To Amend Sections 331.12 Of The Codified Ordinances Of The Village Of Granville was reintroduced by Councilmember Barsky. Second by Vice Mayor Lucier.
Discussion: Councilmember OKeefe asked if Ordinance No. 20-04 should be publicized. Manager Hickman agreed. Mayor Robertson asked if there has been any discussion on signs saying No U-Turn. Manager Hickman stated that additional signage could be used, however it would be his preference to not clutter the downtown area with additional signs. Council stated that the double yellow lines should indicate that no u-turns are allowed.
Roll Call: Hartfield, Main, Lucier, Robertson, Barsky, Herman, OKeefe (7-0).
REVIEW OF MINUTES Regularly Scheduled Meeting of August 18, 2004 Councilmember Barsky moved to accept the minutes as amended. Second by Councilmember Herman. Motion carried, 7-0.
COMMITTEE REPORTS Economic, Finance, Personnel Committee Councilmember Herman made several grammatical changes to the committee meeting minutes. Councilmember Herman stated that there has been discussions to gauge interest by landowners on River Road of a possible annexation by the Village. He stated that the game plan is to send invitations to the landowners to attend a September 29th discussion at 7:30 pm. Councilmember Herman stated that he would like members of Council to attend, including Mayor Robertson. The meeting will be held at Earl Shurtzs building. Council asked if Mr. Shurtz is aware that this would be a public meeting. Manager Hickman stated yes.
Councilmember Herman stated that Molly Roberts has made him aware of several personnel issues that need to be discussed at their next meeting. Light, Safety, Sts/Sidewalks & Utility Committee Councilmember Hartfield stated that the next meeting will be October 1, 04.
Planning Commission Councilmember OKeefe stated that several sidewalk signs were approved.
Councilmember OKeefe stated that directional signs were also discussed. She stated that the committee viewed examples of directional signs at Easton. Councilmember OKeefe stated that the Chamber of Commerce would like for the village to fund directional signs, and they would then support an Ordinance to ban sandwich signs.
Councilmember OKeefe stated Nick and Melanie Schott had a work session with the committee to discuss the possibility of rezoning an area currently zoned Residential on South Main Street/Munson Street for the purposes of installing an automatic carwash. She stated that the committee had concerns with spot zoning, as well as concerns with traffic and neighbors. She stated that the committee members indicated that they might be more supportive of the idea if there was positive feedback and support from neighbors in that area.
Councilmember OKeefe stated that the committee wants to further discuss the JEDD document at their next meeting. She stated that the committee wanted to know the vision of the JEDD in terms of types of businesses sought. She stated that they asked about light manufacturing and whether or not it would be permitted. Councilmember Barsky (who was also at the meeting) stated that she urged the committee to write down their questions, as well as provide any feedback. She added that the Township Trustees are reviewing the JEDD document in their planning committee and they should have comments back to her sometime this month.
Planning & Zoning Committee Councilmember Barsky stated that a survey was requested for 116 East Broadway to reaffirm where the boundaries are. She stated that the committee is reviewing sub- division regulation changes proposed by Village Planner, Chris Strayer. Councilmember Barsky asked Manager Hickman to check with Doyle Clear and make sure he is aware of future meeting times.
Recreation Commission No Report.
Union Cemetery No Report.
Senior Committee Mayor Robertson stated that she met with a representative from National Church Residences, Trudy Knox, and Bill Wernet. She stated that it has been the Senior Committees intent to help alleviate the problem of older people feeling as though they have to move out of Granville due to inadequate housing options. She stated that they looked at several possible areas that could have buildings on them, including the back area of the Bryn Du property. Vice Mayor Lucier asked if this is a religious organization. Mayor Robertson stated that they are non- denominational, and the types of facilities they build are not considered to be assisted living. Mayor Robertson stated that National Church Residences builds all types of housing with various options. She stated that they have done some recent projects in the Columbus area. Mayor Robertson stated that they have also built nursing homes. Vice Mayor Lucier asked if they have looked at the Granville Solvents Plant. Mayor Robertson stated that they did not look at that particular area. OTHER COUNCIL MATTERS Senior Foundation Law Director Crites stated that a proposal to fund the start up costs for a 501C3 to establish a Senior Foundation came in from Trudy Knox. He stated that he was asked to research whether or not it would be permissible to use public funds for this expenditure. He stated that it is his opinion that this particular matter would not be permissible because it does not extend services, but instead the funds apply to the start up costs. Granville Solvents Update Manager Hickman stated that the area has been named clean and safe by the Ohio EPA. He stated that there are eight entities that own the property zoned in the Commercial Service District. Manager Hickman stated that due to the high costs to alleviate the problems, there are several liens on the property and back taxes are due. Manager Hickman stated that he was contacted (by letter) on issues involving the redevelopment of the property. Council was unclear as to what role they might play. Manager Hickman stated that it might be possible to use US EPA and Clean Ohio funds, as long as the funds are used for beneficial improvements of the property. Council discussed rezoning possibilities associated with the property. Vice Mayor Lucier stated that it would not be permissible to rezone the property and make it less valuable. Councilmember Hartfield stated that she didnt feel Council should have anything to do with the property due to the liens and legal issues. She wondered if the liens would carry over if the property were acquired by the Village. Manager Hickman agreed to check on the liens associated with the property, as well as have the Granville Solvents representative speak to Council at a future Council meeting.
Trick or Treat Thursday, October 28th from 5:30-7:00. It was noted that Heath City Trick or Treat will be held on the same night.
Other Vice Mayor Lucier asked to have minutes from the Planning Commission and BZBA meetings emailed to Council after each meeting. Manager Hickman stated he would take care of the minutes getting emailed.
Councilmember OKeefe stated that there will be a meeting with Lyn Straker, Jim Havens, and Jay Hottinger attending to discuss issues facing our schools regarding municipal and school boundaries.
Mayor Robertson stated that she attended the Community Meeting at the Davis-Shai house. She stated that the city of Heath was quite cordial, and much can be learned on the restoration project they did at the Davis-Shai house in regards to the Bryn Du Mansion. She stated that Granville will host the next Community Meeting on November 29, 04.
Mayor Robertson stated that she attended the Newark Planning Commission meeting by invitation of Mayor Bain. She distributed copies of a letter she read aloud at the meeting regarding the Thornwood rezoning issue. Mayor Robertson stated that the Newark service director argued against the changing of zoning in this area.
Mayor Robertson stated that she and Manager Hickman met with a colleague of Councilmember Barskys, Steve Millet, to discuss strategic planning. Councilmember Barsky also attended the meeting. Mayor Robertson stated that Mr. Millet will be conducting a ½ day workshop with some of the village staff to further address strategic planning and budgeting. The workshop will be on October 20, 04. She stated that Mr. Millet will be paid the Battelle consulting rate for a half day of work, and he is then willing to work pro bono with the Council in the evening hours. Councilmember Herman inquired on the content and process of the October 20th meeting. He stated that it was his understanding that there would be some strategic indicators. Councilmember Barsky stated that they would be building on the comprehensive plan review and not redoing work that has already been done. She stated that they will analyze what type of data is needed to make decisions. Councilmember Barsky asked Manager Hickman to gather the needed information for Mr. Millet. She suggested the MORPC report, budget, and comprehensive plan update. Councilmember Herman stated that he may also want to look at the summary information he provided from eleven years ago.
Mayor Robertson and Vice Mayor Lucier stated they will be leaving over Labor Day weekend to attend the Granville, Massachusetts celebration. Mayor Robertson read aloud a proclamation they will present at the celebration. It was stated that the trip will be funded with personal funds.
Councilmember Barsky inquired on the Economic, Finance, and Personnel Committee looking at the Fair Labor Act updates in regards to the Municipal League. Manager Hickman stated that this issue could be added to their agenda.
Councilmember Barsky stated that the next three Planning and Zoning meetings will be held at 2:00.
Council reminded Manager Hickman that they still need to approve the Mayors Reports for June and July. Manager Hickman stated that he would have these on the agenda for the next Council meeting. Manager Hickman stated that the numbers Council inquired on for the reports are indeed zero. He stated that Council also inquired if charges were filed in a particular incident. Manager Hickman stated that charges were filed. Councilmember Barsky asked if there could be some type of running list with requests Council makes for Manager Hickman to serve as reminders. Manager Hickman stated yes.
ADJOURNMENT At 9:34 pm, Councilmember Barsky moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 7-0. Meeting adjourned.
Submitted by Melanie Schott