Granville Community Calendar

Council Minutes 12/21/05

VILLAGE OF GRANVILLE COUNCIL MINUTES December 21, 2005

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, OKeefe, Vice Mayor Herman and Mayor Hartfield; Acting Village Manager Roberts, and Law Director Crites.

Councilmember Herman made a motion to excuse Councilmember Tegtmeyer from the meeting. Second by Councilmember Barsky.

 APPROVAL OF AGENDA (7:31 pm) Councilmember Barsky moved to accept the agenda as presented. Councilmember OKeefe second. Motion carried. 

CITIZENS COMMENTS (7:31 pm)

No one appeared to speak. Mayor Hartfield closed Citizens Comments at pm 7:31 pm.

 PUBLIC HEARING Ordinance No. 43-05, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village of Granville, State of Ohio, During The Fiscal Year Ending December 31, 2006. No one appeared to speak for or against Ordinance No. 43-05. Mayor Hartfield closed the public hearing on Ordinance No. 43-05 at 7:32 pm.

 OLD BUSINESS Ordinance No. 43-05, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village of Granville, State of Ohio, During The Fiscal Year Ending December 31, 2006 was reintroduced by Councilmember Barsky. Second by Councilmember OKeefe. 

 Discussion: Councilmember Barsky asked if the EFP Committee considered the request by Chief Cartnal for a second cruiser to be purchased. She indicated that a request for one cruiser had been discussed and approved, but she was unsure if the EFP Committee had discussions on the second cruiser request. Ms. Roberts stated that the original request by Chief Cartnal was for two cruisers, and she reduced the number to one and she said at least one more cruiser will need to be replaced the following year. Councilmember OKeefe stated that she had a discussion with Chief Cartnal earlier and he indicated that the cost to maintain a cruiser with higher mileage could be expensive, especially if a transmission were to go out. She also stated that the approximate cost for a new cruiser is $23,000, and a new transmission would of course be much less. Councilmember OKeefe suggested that perhaps Chief Cartnal could speak to Council in regards to this request and provide further insight. She also indicated that Chief Cartnal stated he will live with whatever decision Council makes. Councilmember McGowan asked how many cruisers are used during one shift. Ms. Roberts stated two, and there are a total of five cruisers owned by the Village. When asked Ms. Roberts stated that the two cruisers with the highest mileage have about 70,000 and 80,000 miles on them. 

Councilmember Mershon asked if Ms. Roberts could explain the A17A appropriation. Ms. Roberts stated that this appropriation is contingent upon Councils approval, and it could be used for staff re-alignment, promotions from within, or the hiring of new staff. Councilmember Mershon inquired on the 5% increase for the Village Planner, and he stated that he was under the assumption that an increase as such would need to be done so with a Resolution. Law Director Crites stated that several months back there were discussions with the Village Planner in regards to a position offer outside the Village, and the Planner approached Council asking for an increase. Law Director Crites stated that a one time increase was approved by the previous Council. Councilmember Mershon asked if it would make sense, due to the budget constraints, to not fund contingencies such as that in A17A. Councilmember Barsky stated that there is a contingency where Councils final approval would have to be given to the Village Manager before acting. Councilmember Mershon asked if this is really the case, and if there is a need to seek Councils final approval, why fund it now. Councilmember Herman explained that the money was earmarked so the incoming Village Manager could review staff setup and make any necessary changes and having it funded in no way signals an intent by Council. 

Councilmember Mershon made a motion to change $50,000 to $0 in A17A. Seconded later by Councilmember McGowan. 

Councilmember Mershon stated that the appropriation in A17A shows a 34% increase in administrative costs and he feels this makes things look top heavy, especially when it has just been said that we are unable to fund a second police cruiser at this time. Councilmember OKeefe asked where the $50,000 would go if they choose not to earmark it in A17A. Ms. Roberts stated that the monies could remain in reserve balance as an unencumbered amount. Councilmember Barsky stated that this money became earmarked because of some discussions in regards to strategic planning and the need to plan for future growth. She stated that the last Council was aware of an increased workload on staff. Councilmember Barsky inquired on what the increased % would be if the $50,000 were not funded in A17A and left in the reserve balance. Councilmember Mershon stated that the $50,000 makes up approximately 5/8ths of the 34% he quoted. Councilmember Mershon stated that his intent was not to move Councils ideas around on this matter, but he is concerned about the hiring of an additional 1 ½ persons. Mayor Hartfield stated that the intention by the previous Council was not to hire 1 ½ persons for a specific department. She stated that she is not uncomfortable with the amount being earmarked because Council will still need to provide final approval. Councilmember OKeefe stated that she sees the earmarking of the money having more to do with planning than anything else. Councilmember Herman stated that the A17A amount was left as contingent because they saw that the new Village Manager would need to evaluate and report to Council on the staff setup. He stated that they as Council didnt feel they had enough information, but they knew enough to know that additional resources might be needed. Councilmember Herman stated that the funds can always be moved. Councilmember Mershon stated that he has no reason to believe by funding A17A that it would ever have to come before Council before being spent. Ms. Roberts stated that the funds could be spent within the existing pay grades without Council approval, but a new position would need to be approved by Council. Councilmember McGowan re-interated that Councilmember Mershon's intent would be to increase the reserve and not show the money as being expended. Councilmember OKeefe asked Law Director Crites if he saw reason for concern. Law Director Crites stated that what Councilmember Mershon is suggesting is permissible, and it does give Council the opportunity to review any situations with future hiring. Councilmember OKeefe asked if a new Village Manager could hire someone if Council isnt vigilant. Councilmember Herman stated that this would be a foolish thing for a new manager to do without Councils approval. Councilmember McGowan stated that technically they could do it though. Law Director Crites stated that the appropriation does as a general rule authorize the Village Manager to spend money in the account. Councilmember Barsky stated that it looks like the cleanest way to handle this is to put the money in the reserve. Councilmember Barsky called to stop discussions and have a roll call vote on Councilmember Mershons amendment to change the $50,000 appropriation to $0. 

Roll Call vote on amendment: Mr. Herman, Mr. McGowan, Ms. Hartfield, Mr. Mershon, Ms. Barsky, Ms. OKeefe. Motion carried (6-0). Ordinance No. 43-05 is amended.

Councilmember Mershon moved for a roll call vote on Ordinance No. 43-05 as amended. Second by Councilmember McGowan. 

Roll call vote on Ordinance No. 43-05 as amended: Ms. Hartfield, Mr. Herman, Mr. McGowan, Mr. Mershon, Ms. OKeefe, Ms. Barsky. (6-0) Ordinance No. 43-05 is adopted.

Councilmember Herman asked Councilmember Mershon if he would like to see the appropriation used to fund a second cruiser for the police department. Councilmember Mershon stated it could be used for this purpose, but he is willing to accept Ms. Roberts recommendation in regards to this. 

Councilmember Barsky thanked Ms. Roberts for her work on the Budget. 

NEW BUSINESS Ordinance No. 44-05, An Ordinance Repealing Ordinance 16-05 Authorizing The Manager Of The Village Of Granville, Ohio, To Enter Into A Lease Agreement With Brews And Blues Holding, LLC was introduced by Councilmember Barsky. Second by Councilmember McGowan.

 Mayor Hartfield set the public hearing for Ordinance No. 44-05 on January 4, 2006. 

 Resolution No. 05-67, A Resolution To Authorize The Acting Village Manager To Seek Bids For A Screenings Dewatering Belt Press System was introduced by Councilmember OKeefe. Second by Councilmember McGowan.

 Discussion: Councilmember McGowan asked what the Resolution was in regards to. Ms. Roberts stated that it would impact the chemicals used and eliminate waste  by- product. Councilmember OKeefe inquired on whether or not these efforts would help with the odor near Granville Market. Ms. Roberts indicated that there would be no impact. 

Motion carried (6-0). Resolution No. 05-67 is adopted. 

REVIEW OF MINUTES Regularly Scheduled Meeting of December 7, 2005. Councilmember Mershon moved to accept the minutes as amended. Seconded by Councilmember McGowan. Motion carried 6-0.

Ms. Roberts stated that no one submitted meeting minute amendments for the November 16th and 28th Council meetings, and Council could go ahead and officially approve these meeting minutes. 

Regularly Scheduled Meeting of November 16, 2005. Councilmember Mershon moved to accept the minutes as previously amended by Council. Seconded by Councilmember Barsky. Motion carried 6-0.

Special Council Meeting of November 28, 2005. Councilmember Mershon moved to accept the minutes as presented. Seconded by Councilmember McGowan. Motion carried 6-0. 

MAYORS COURT REPORT  November The Mayors Court Report for the month of November was presented for review.

 Discussion: Councilmember McGowan stated that out of 80 cases, 16 of them went to Municipal court in 2004, which is about 20%. He stated that in 2005, almost 50% went to Municipal court, and he asked Law Director Crites if he could provide an explanation as to why there was this increase. Law Director Crites stated that the more serious violations choose to exercise their right to move to Municipal court, and there appears to be a trend to move to Municipal court but no official reasons are ever stated as to why. Councilmember Barsky asked if there are different decisions being handed down by the Municipal court in terms of guilty or innocent and is what we are doing sufficient. Law Director Crites stated that generally the decisions handed down in Mayors court are affirmed in Municipal court, and the Municipal court usually hears appeals from Mayors court. 

Councilmember OKeefe asked Law Director Crites if he could look into the possibility of a municipality outlawing the use of cell phones in cars. Law Director Crites stated he could further research this. Councilmember OKeefe stated she is not sure if this is a municipal function, and she would like Law Director Crites to look into this. 

Councilmember McGowan asked if the State is looking into installing a camera at the Cherry Valley/Route 16 interchange, which is known to be very dangerous. Councilmember OKeefe stated that same intersection has a No Turn on Red sign that isnt visible on the east side of the freeway. Mayor Hartfield stated that this could be further discussed in the Streets and Sidewalks Committee. 

 Councilmember McGowan moved to accept the November report; seconded by Councilmember Barsky. Motion carried 6-0.

 Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes. 

MANAGERS REPORT  November The Managers Report for the month of November was presented for review. 

 Discussion: Councilmember Herman inquired on the $290,000 budget carry over amount, and Ms. Roberts stated that this will likely change to be closer to $310,000. Councilmember Herman commended Ms. Roberts for her efforts. 

 Councilmember OKeefe moved to accept the November report; seconded by Councilmember McGowan. Motion carried 6-0.

 Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS Mayor Hartfield read aloud the final committee assignments. The names in bold indicate changes to Council members serving on the Committee. Councilmember Herman stated that committee assignments can always be re- aligned at a later time if needed.

Economic, Finance, Personnel Committee (EFP)  (Herman, Mershon, Tegtmeyer) No Report.

Granville Foundation  (Tegtmeyer) No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  (Hartfield, Herman, McGowan) No Report.

Planning Commission  (OKeefe) No Report.

Planning & Zoning Committee (P&Z)  (Barsky, OKeefe, Mershon) No Report.

Recreation Commission  (McGowan) No Report.

Senior Committee  (OKeefe) No Report.

SR 161 Accord (Barsky, OKeefe) No Report.

Tree & Landscape Commission - Barsky No Report.

Union Cemetery  Mershon No Report.

OTHER COUNCIL MATTERS January 30, 2005, Joint Mayors Meeting  Mayor Hartfield stated that the communities of Heath, Newark, and Granville will be represented and Granville is hosting the meeting. The meeting is scheduled to begin at 6:00pm at the Bryn Du Mansion with refreshments provided. Mayor Hartfield stated that Mayor Dupps contacted her with two possible agenda topics: Impact Fees and Smart Growth. Mayor Hartfield stated that she thought of adding Safety Issues to the list, which would be coordinating police and fire districts in regards to communication. She stated that she is still waiting to hear back from Mayor Bain on any topics he would like to see discussed. Council agreed this would be a lengthy agenda. Councilmember Barsky inquired on whether or not there has been any feedback from the TRAC meeting. Ms. Roberts stated that she will be forwarding a letter she received from Marcia Phelps. Councilmember Barsky asked Ms. Roberts to check about an update in mid-January. 

Councilmember Barsky asked if there was any information on Brews Café and the lease agreement for the west side of the building. Ms. Roberts presented the plans that were originally introduced. She stated that if the Ordinance is rescinded, the Brews application will be null and void. Councilmember Barsky asked if this means things could be left as is on the west side of the building, and if so is this what the Planning Commission would have approved. Law Director Crites stated that he would have a conversation with Village Planner, Chris Strayer, on the following day and get back to Councilmember Barsky with further information. Councilmember Barsky stated that she does have some concerns if things are left as is, especially with the fire escape, she feels there could be some safety issues. 

Councilmember OKeefe asked anyone interested in serving on the Senior Committee to please talk to her. She also agreed to send a press release to the Sentinel asking for volunteers. 

Councilmember Herman asked for the Randall Gross PowerPoint presentation to be emailed to all of Council. Ms. Roberts agreed to send this information via email. 

Councilmember OKeefe inquired on the plans for an emergency shelter. Ms. Roberts stated that there has not been a lot of interest in volunteering and they are working with the Red Cross to conduct a training session at the shelter site. 

Mayor Hartfield reminded everyone of the holiday party on Friday, December 23rd. Ms. Roberts stated that there was no need to RSVP. 

Bob King, 335 East College Street, inquired on traffic calming measures that were approved by the previous Village Manager, Joe Hickman, for the 300 block of East College Street. He stated that in February or March he received a letter from Chief Cartnal explaining how staggered parking would be handled. He went on to say that he is now before Council because he saw a traffic calming Ordinance that could change what was previously approved for their block. Mayor Hartfield stated that she is aware of this situation, but would like some time to further research it. She asked Mr. King if the Village could get back to him in regards to his request. Ms. Roberts stated that the Village has a file and documentation in regards to this matter. 

 EXECUTIVE SESSION Councilmember McGowan moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1)  To consider appointment, employment&.of a public employee. Second by Councilmember Barsky..

 Roll call vote: Herman, McGowan, Mershon, OKeefe, Barsky, Hartfield.

Time in: 8:33 pm 

 Councilmember Barsky moved to return to regular session. Second by Councilmember McGowan.

 Roll call vote: McGowan, Mershon, OKeefe, Barsky, Hartfield, Herman.

Time out: 9:32pm 

ADJOURNMENT (9:33pm) Councilmember McGowan moved to adjourn. Councilmember Mershon seconded. Motion carried, 6-0. Meeting adjourned.

 Submitted by Melanie Schott 

Council Minutes 12/7/05

VILLAGE OF GRANVILLE COUNCIL MINUTES December 7, 2005

CALL TO ORDER (by Senior Councilmember Hartfield 7:32 pm) 

OATH OF OFFICE Law Director Crites administered the oath of office to incumbent Melissa Hartfield, and to new members Matt McGowan, Deb Tegtmeyer, and Steve Mershon. 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, McGowan, Tegtmeyer, and Mershon; Law Director Crites and Acting Village Manager Roberts. 

Councilmember Barsky made a motion to excuse Councilmember OKeefe. Seconded by Councilmember McGowan. Motion carried 6-0. 

APPOINTMENT OF CLERK AND DEPUTY CLERK Law Director Crites administered the oath of office to Clerk of Council Beverly Adzic and Deputy Clerk of Council Melanie Schott. 

ELECTION OF MAYOR Councilmember Mershon nominated Councilmember Hartfield for the position of Mayor. Second by Councilmember Barsky.

Councilmember Hartfield accepted the nomination. 

Roll Call: Mershon, Tegtmeyer, McGowan, Herman, Hartfield, Barsky. (6-0)

Council voted unanimously to appoint Councilmember Hartfield to the position of Granville Village Mayor.

Law Director Crites administered the oath of office to Mayor Hartfield. 

ELECTION OF VICE MAYOR Councilmember Barsky nominated Councilmember Herman for the position of Vice-Mayor. Second by Councilmember Mershon. Councilmember Tegtmeyer nominated Councilmember Barsky to the position for Vice Mayor. Councilmember Barsky declined the nomination. Councilmember Mershon moved to close the nominations. 

Councilmember Herman accepted the nomination. Roll Call: Barsky, Hartfield, Herman, McGowan, Tegtmeyer, Mershon (6-0).

Council voted unanimously to appoint Councilmember Herman to the position of Granville Village Vice-Mayor.

Law Director Crites administered the oath of office to Vice Mayor Herman. 

APPROVAL OF AGENDA (7:52 pm) Councilmember Barsky moved to amend the agenda and conduct New Business after the Land Use Fiscal Impact Assessment, seconded by Councilmember Herman. Councilmember Mershon moved to accept the agenda as amended. Seconded by Councilmember Tegtmeyer. Motion carried 6-0. 

CITIZENS COMMENTS (7:53 pm) No one appeared to speak. Mayor Hartfield closed Citizens Comments at 7:54 pm. 

PUBLIC HEARING 2006 Proposed Granville Village Budget No one appeared to speak in regards to the Granville Village Budget. A second Public Hearing is scheduled for December 21, 2005. 

OLD BUSINESS None scheduled 

NEW BUSINESS Resolution No. 05-64, A Resolution Of Appreciation To Lyn Robertson For Service On The Village Council To The People Of The Village Of Granville was introduced by Councilmember Barsky. Second by Councilmember Tegtmeyer.

 Discussion: Councilmember Barsky read aloud Resolution No. 05-64 thanking former Mayor Robertson for her service to the Village of Granville. Motion carried (6, 0). Resolution No. 05-64 is adopted.

 Resolution No. 05-65, A Resolution Of Appreciation To Barbara Lane Lucier For Service On The Village Council To The People Of The Village Of Granville was introduced by Councilmember Herman. Second by Councilmember Barsky.

 Discussion: Councilmember Herman read aloud Resolution No. 05-65 thanking former Vice Mayor Lucier for her service to the Village of Granville. Motion carried (6, 0). Resolution No. 05-65 is adopted.

 Ordinance No. 43-05, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2006 was introduced by Councilmember Barsky. Second by Councilmember Herman.

 Mayor Hartfield set the public hearing for Ordinance No. 43-05 for December 21, 2005. 

LAND USE FISCAL IMPACT ASSESSMENT  Randall Gross A copy of Mr. Grosss report is available at the Village Offices. The following questions/comments were discussed after Mr. Grosss presentation: 

Ben Barton asked if there was a study of the fiscal responsibility of the government. He stated that he wondered if the government tightened their budget, would revenues increase. Mr. Gross stated that he did not look at lowering costs on the government side and he focused on the development impact analysis. 

Councilmember Mershon asked how Mr. Grosss study incorporates institutional uses of land. Mr. Gross stated that he focused mainly on private development only. 

Councilmember Mershon stated that Mr. Grosss study depicts transportation as being a large cost and retail businesses being a driver of those costs  thus that the Village should avoid retail businesses. He went on to say that in 2004 much of the monies spent on curbs/roads/lights went for projects on West Maple Street, Mt. Parnassus and lights in Erinwood. He stated that these costs are strictly for residential uses. 

Barbara Franks, 210 East Maple Street, stated that she found Mr. Grosss study to be an insult to her especially because she is the owner of a retail business in Granville. She stated that Mr. Grosss suggestion that retail businesss cause wear and tear on the roads is ludicrous to her. Ms. Franks stated that the office building next door to her business generates much more traffic than her business which people tend to walk to. Mr. Gross stated that he recommends attracting more businesses like Ms. Franks that rely less on road traffic, but more on pedestrian traffic.

Kim Miles inquired on the impact of retirement housing for the Village revenues. Mr. Gross stated that it really depends on the incomes and types of housing. He stated that the Villages revenues rely heavily on income taxes  approximately 73%. 

Ben Barton asked if parking lots were considered in the study and he stated that parking is a problem in Granville. Mr. Gross stated that parking lots were not considered, but they were considered to be part of the uses. 

Barbara Franks asked if Mr. Gross is aware through various other studies he has done throughout the country, of any university that pays taxes. Mr. Gross stated not really, but there are a few smaller private universities that do. Barbara Lucier stated that Denison University is the main contributor for Granvilles income tax. Ms. Roberts affirmed that they are also the largest employer and land owner in the Village of Granville. 

Councilmember Herman asked for Council to receive a copy of Mr. Grosss presentation. 

Councilmember Mershon inquired on where he could get a copy of the backup information used to conduct the study. Mr. Gross stated that most of this information is available in the appendix of the report. 

Trustee Jim Havens thanked Council for inviting the Township to hear Mr. Grosss presentation. He stated that it was interesting to hear see the competing interests that each entity is dealing with. 

Mayor Hartfield thanked Mr. Gross for his work on the report. 

(A 5-Minute Break was taken). 

Resolution No. 05-66, A Resolution Of Appreciation To Richard Main For Service On The Village Council To The People Of The Village Of Granville was introduced by Councilmember Barsky. Second by Councilmember Mershon.

 Discussion: Councilmember Barsky read aloud Resolution No. 05-66 thanking Councilmember Main for his service to the Village of Granville. Former Councilmember Main thanked Council and the previous Councils he worked with. Motion carried (6, 0). Resolution No. 05-66 is adopted. 

BUDGET PRESENTATION Ms. Roberts presented the proposed 2006 projects. Burg Street  widening to 18 feet and new storm sewer. Terry Hopkins stated that they will use some of the old bricks in the new construction and the current embankment will be set back. Mayor Hartfield stated that they have had several neighborhood meetings which resulted in a compromise. She added that cars will be able to pass each other, but closely. 

Wildwood Park  400 feet of storm sewer pipe placed at the corporation limit. Mr. Hopkins stated that this will be done by the Service Department. He added that the only time water should be lying in the area is when the creek has risen above the pipe. Councilmember Herman inquired on the water that lies within the trees at times. Mr. Hopkins stated that this area dips down, and they cannot place anymore fill dirt there because it will kill the trees. Ms. Roberts stated that with the new pipe the water should dissipate at a faster level. 

Jones Road  replacement of old clay pipe that is deteriorating. Mr. Hopkins stated that this project will be done by the Service Department. 

Welsh Hills Road Culvert  Ms. Roberts state that they are seeking funding for this project from the Ohio Public Works Commission and they hope to have confirmation of the grant by January. Ms. Roberts stated that the Village will be responsible for 20%, which is about $87,000. Councilmember Herman asked if this has been estimated in the budget, and Ms. Roberts stated yes. 

Mr. Strayer stated that the Planning Department will focus on the following for the 2006 Budget requests: -Joint Comprehensive Plan -Facilities Master Plan (201/208 Plan) -Traffic Signal Warrant Studies -Traffic Calming Studies -Continuing Trail and Bikeway Implementation  particularly Burg Street Pathway  preliminary engineering. 

Councilmember Herman inquired on which areas Mr. Strayer was looking at for traffic signals. Mr. Strayer stated possibly Newark-Granville Road, Cherry Valley Road, Gallway Drive, and Granville Market. 

Mr. Strayer stated that they will also look at implementing a new website to incorporate some changes recommended by the public. Councilmember McGowan asked if this would be done contractually. Mr. Strayer stated yes. Councilmember McGowan later stated that he feels that the Village should look at a way to maintain the website in house instead of having to contract out yearly for services. Barbara Franks stated that she is aware of a program at Granville High School (STAR) where students are responsible for the school website. She suggested having them look at Granvilles website as a community project. Ms. Franks stated she would provide contact information to Mr. Strayer. Councilmember Herman asked if there have been any thoughts into having applications and such available on the website. Mr. Strayer indicated that they are currently available, but difficult to navigate to. He stated that they hope to improve this in the next website. 

Bryn Du Fund  Ms. Roberts stated that the Bryn Du Commission is working to be self-sufficient, but this will take time and they will need Village resources until this is possible. Councilmember Herman added that Council should soon be receiving a projection from the Bryn Du Commission of goals on how they plan to become more self- sufficient. 

Wasterwater Fund  Eric Holmquist stated that they will look at putting in a UV Disinfectant System. He stated that the system is used by other larger municipalities, and it is more environmentally friendly than using chemicals. Mr. Holmquist added that the new system will save money compared to using chemicals. 

Water Capital Improvement Fund  Larry Fruth stated that there are undersized water mains that need replaced at Sunset Hill/Chapin Place. 

Wastewater Service Truck  a 1991 truck will be replaced. Councilmember Herman asked if the old vehicle will be traded in. Mr. Holmquist stated that the residual value is low, but they will look into the options. 

Police Department  light bars and radio equipment will be replaced. 

Ms. Roberts also went over the 2005 Capital Projects: -East Broadway -Mt. Parnassus -Newark-Granville Pathway -Directional Signs/Kiosk

Councilmember Herman stated that Village revenues are seeing minimal growth compared to that of years past and this should be considered in future decision-making. 

Councilmember Tegtmeyer asked if there is any carry over from the 2005 Budget. Ms. Roberts stated that there would be a carryover amount of $292,000. 

Councilmember Mershon inquired on the budget process and timing. Ms. Roberts explained that the County budget is done in the summer, while the operational budget is what is before Council now. Councilmember Mershon inquired on where questions on why things are being done should be directed. Councilmember Herman stated most likely in committee meetings or one on one meetings. Ms. Roberts stated that expenditures over $25,000 will go out for bid and be put before Council to authorize with appropriation Ordinances. 

REVIEW OF MINUTES Regularly Scheduled Meeting of November 16, 2005 Councilmember Mershon moved to accept the minutes as presented; seconded by Councilmember Barsky. Motion carried, 6-0.

Special Council Meeting of November 29, 2005 Councilmember Barsky moved to accept the minutes as presented; seconded by Councilmember Herman. Motion carried, 6-0.

Note: Mayor Hartfield requested that the former members of Council be given the opportunity to make any necessary corrections or changes to the Minutes for the month of November. 

 

 

COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman No Report.

Granville Foundation  No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Hartfield No Report. Planning Commission  OKeefe No Report. Planning & Zoning Committee (P&Z)  Barsky, OKeefe Councilmember Barsky stated that the committee spent their entire meeting going through the zoning documents. She stated that they hope to have these ready for Councils review sometime in January. Councilmember Barsky went on to say that the property maintenance Ordinance is on hold pending further information from legal counsel. Councilmember Barsky stated that the Tree and Landscape Committee documents need to be reviewed soon. Law Director Crites stated that they should be ready for the next committee meeting. Recreation Commission OKeefe No Report.

Senior Committee  OKeefe No Report.

SR 161 Accord  Barsky, OKeefe No Report.

Tree & Landscape  Barsky No Report.

Union Cemetery  No Report. 

OTHER COUNCIL MATTERS Councilmember McGowan suggested that Councilmembers be given the opportunity to make three or four selections for committees that they would like to serve on and submit them to Mayor Hartfield and Vice Mayor Herman for them to make final determinations. Mayor Hartfield asked for the committee selections to be emailed to her before the next Council meeting (December 21st). Councilmember Herman stated that it would be a good idea for each Committee Chair to email the current happenings in their committee to the newest members of Council. 

Councilmember Herman stated that one option that has been raised in years past is to have the Mayors role being that of not serving on any of the Committees.

Councilmember Tegtmeyer stated that it would be helpful for her to have some kind of new member orientation. Councilmember Herman stated that in years past Councilmembers have met with department heads and toured different Village facilities. Ms. Roberts and Mr. Strayer both stated that they could meet with new Council members. Councilmembers Tegtmeyer and Mershon stated that they would be interested in meeting and touring different facilities, while Councilmember McGowan stated that this would not be necessary for him since her previously served on Council. 

Law Director Crites reminded Council that the Rules of Council will need to be reviewed (and perhaps amended) by the first meeting in February. Councilmember Barsky asked that the Rules of Council be sent to Council. Ms. Roberts stated that new Council members should have them, but she will send them to existing members if needed. 

EXECUTIVE SESSION Councilmember Mershon moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1)  To consider appointment, employment&.of a public employee. Second by Councilmember Barsky.

 Roll call vote: Barsky, Hartfield, Herman, McGowan, Mershon, Tegtmeyer.

Time in: 9:40 pm 

 Councilmember Barsky moved to return to regular session. Second by Councilmember Mershon.

 Roll call vote: Tegtmeyer, Hartfield, Herman, McGowan, Mershon, Barsky.

Time out: 10:04pm 

 ADJOURNMENT (10:05pm) Vice Mayor Herman moved to adjourn. Second by Councilmember Tegtmeyer. Motion carried, 6-0. Meeting adjourned.

 Submitted by Melanie Schott

 

Council Minutes 11/29/05

VILLAGE OF GRANVILLE Special Meeting COUNCIL MINUTES November 29, 2005 

CALL TO ORDER (by Mayor Robertson at 12:11pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, Main, OKeefe, Vice Mayor Lucier, and Mayor Robertson; Law Director Mike Crites, and Councilmembers Elect Mershon, and Tegtmeyer. 

 APPROVAL OF AGENDA (12:12pm) Councilmember Herman moved to accept the agenda. Councilmember Main second. Motion carried. 

NEW BUSINESS Ordinance No. 42-05, An Ordinance To Declare That the No Smoking Ordinance Of The Village Of Granville (Ordinance No. 02-05) Shall Be Enforceable On And After January 1, 2006, and To Declare An Emergency was introduced by Councilmember Lucier. Second by Councilmember OKeefe.

 Discussion: Law Director Crites advised Council that the City of Heath had adopted the effective date of their smoke free Ordinance by a motion of Council. However, Mr. Crites opinion is that the Granville Village Charter requires that a motion of Council be adopted by Ordinance. He also noted that in order to make that date effective (January 1, 2006), the Ordinance would need to be adopted today, therefore justifying the emergency clause. 

 Vice Mayor Lucier made a motion to adopt the emergency clause of Ordinance No. 42-05. Second by Councilmember OKeefe.

 Roll call vote on emergency: Hartfield, Herman, Main, OKeefe, Barsky, Lucier, Robertson. (7-0) Motion carried. Roll call vote: Herman, Main, OKeefe, Lucier, Robertson, Barsky, Hartfield. (7-0) Motion carried. Ordinance No. 42-05 is adopted. 

EXECUTIVE SESSION Councilmember Herman moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1)  To consider appointment, employment&.of a public employee. Second by Councilmember Barsky.

 Roll call vote: Main, OKeefe, Lucier, Robertson, Barsky, Hartfield, Herman

 Mayor Robertson invited Tom and Sue Dority, and newly elected Council members Mershon and Tegtmeyer to attend the Executive Session.

Time in: 12:15pm Councilmember elect McGowan arrived in Executive Session at 4:42pm.

 Vice Mayor Lucier moved to return to regular session. Second by Councilmember Hartfield.

 Roll call vote: OKeefe, Lucier, Robertson, Barsky, Hartfield, Herman, Main.

Time out: 8:50pm 

COUNCIL DISCUSSION Mark Jackson portrayed a dynamic, refreshing personality with realistic goals. He appeared to be a capable administrator, and was a visionary with forecasting capabilities. 

 Mike Czymbor portrayed a clear understanding of management and was a good communicator. He had technology experience in the municipal setting, was enthusiastic and personable. He expressed a desire to work toward common ideas to quantify a return on investments.

 Patrick Titterington portrayed a positive attitude. He appeared to have done his homework on Granville and understood the community and government. He expressed commitment to strategic planning and was articulate in expressing his own past experiences and successes. He showed reflection and a philosophy on development and spoke of long term and short term goals. It was noted that he had accomplished many things and showed creativity in Trenton despite difficult circumstances. Council suggested that Mr. Titterington would provide a management style of staff support and would listen to the community. 

 Councilmember Main moved that the Granville Village Council authorize the Law Director to enter into contract negotiations for the position of Village Manager with Patrick Titterington. Second by Councilmember Herman.

 Roll call vote: Lucier, Robertson, Barsky, Hartfield, Herman, OKeefe, Main. (7-0) Motion carried. 

 

MAYORS COMMENTS Mayor Robertson concluded the meeting by stating that the last two years had been an exceptionally wonderful experience and that she appreciated the opportunity to serve in the Village Mayor capacity.

ADJOURNMENT (9:05pm) Councilmember Main moved to adjourn. Second by Councilmember Lucier. Motion carried, 7-0. Meeting adjourned.

 Submitted by Beverly Adzic, Village Clerk

 

Council Minutes 11/16/05

VILLAGE OF GRANVILLE COUNCIL MINUTES November 16, 2005

CALL TO ORDER (by Vice Mayor Lucier at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Main, OKeefe, and Vice Mayor Lucier; Acting Village Manager Roberts, and Law Director Crites.

Councilmember OKeefe made a motion to excuse Councilmember Herman and Mayor Robertson from the meeting. Second by Councilmember Barsky. 

 APPROVAL OF AGENDA (7:31 pm)

 Councilmember Barsky moved to withdraw Ordinance 38-05, seconded by Councilmember OKeefe. Councilmember Barsky stated that there were comments by citizens at the last Council meeting and Planning & Zoning meeting that the committee would like to take into consideration. She stated that legal counsel has advised them to change some language and resubmit a new Ordinance in two weeks. Councilmember Hartfield inquired if there would be another public hearing on the new Ordinance. Councilmember Barsky and Law Director Crites stated that there would be an official public hearing. Councilmember Barsky went on to say that individuals attending the Council meeting tonight could still comment on the Ordinance, but they should be aware that there will be a new version introduced in two weeks. 

 Councilmember Barsky moved to accept the agenda as amended. Councilmember OKeefe second. Motion carried. 

CITIZENS COMMENTS Sharon Sellito, 215 South Cherry Street, stated that she has a copy of Ordinance No. 38-05 (Property Maintenance) drafted on October 14, 2005. She stated that she is grateful that the Ordinance is going to be further reviewed because she feels some of the items in the Ordinance are scary. Ms. Sellito stated that she was concerned about the language stating that the Village Planner could have the authority to enter a residence and she cannot believe this kind of language was ever considered. She stated that she would not want the Village Planner on her property without her permission  even if she has eight inch tall weeds. Ms. Sellito stated that she has concern over the seniors in the community who are unable to accommodate some of the requirements set forth in the Ordinance. Councilmember OKeefe stated that these types of things are not the intent of Council, and they are listening to the comments and have decided to pull the Ordinance for changes. Councilmember Barsky stated that their original intent was for egregious violations, and it is clear by the public comments that they have crossed the line. 

Barbara Franks, 210 East Maple Street, stated that she was glad to see Council working on the Ordinance. She stated that Council is aware of the issues she has with it because she has spoken in regards to the subject at the last Council meeting and at the Planning & Zoning Committee meeting. Councilmember Main asked Ms. Franks if she agrees that every community needs to have some type of standards. Ms. Franks stated yes, but basic ones. She stated that the community is 200 years old and we have done a good job so far. Ms. Franks ended by congratulating those who won the Village Council election. 

Gloria Hoover, 213 East College Street, stated that she would like to see a better way for the audience to be able to hear Councils comments  perhaps a microphone/amplifier. Ms. Hoover stated that she supports Ordinance No. 38-05 and she was sorry to see it withdrawn, and she would rather have seen the Ordinance tabled due to work in progress. She stated that there are portions of the Ordinance that are very valid. Ms. Hoover stated that it is important to make sure the Ordinance doesnt hurt seniors in the community and she wondered if a Hardship Clause was legal or if something similar could be addressed. Ms. Hoover stated that the other issue is neglect with the intent for demolition. She stated that there is a house next to her that was purchased in 2003 by a corporation and it has been left to deteriorate. Ms. Hoover stated that she can thank Joe Hickman for seeing to it that new gutters were put on the home after she complained numerous times about water running off the house into her basement. Ms. Hoover stated that she made this request in writing and met with the corporation on January 14, 2004. Ms. Hoover went on to say that she read an article in regards to the Preserve America initiative that the Village of Granville has applied for. She stated that she talked with Mr. Strayer in regards to this recognition, and the Preserve America organization has requested additional information from Granville in regards to their application. She stated that the article she read made reference to the need for a property maintenance code to receive the recognition. 

Sharon Sellito stated that she would like to suggest that the Village find a way to work with commercial entities that purchase residential homes to help alleviate Ms. Hoovers situation. Law Director Crites stated that he would look into this and he would be meeting with Ms. Hoover in the near future. Councilmember OKeefe stated that the property maintenance issue is on the Planning & Zoning Committee agenda and they are working diligently on it. Vice Mayor Lucier closed citizens comments at 7:49 pm.

 PUBLIC HEARING Ordinance No. 37-05, An Ordinance Providing For The Issuance Of Not To Exceed $1,288,250 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring The Mansion Building Property Located At 537 Jones Road For Village Purposes, And Declaring An Emergency. No one appeared to speak for or against Ordinance No. 37-05. Vice Mayor Lucier closed the public hearing on Ordinance No. 37-05 at 7:51 pm.

 Ordinance No. 39-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses.

 No one appeared to speak for or against Ordinance No. 39-05. Vice Mayor Lucier closed the public hearing on Ordinance No. 39-05 at 7:51 pm. 

OLD BUSINESS Ordinance No. 37-05, An Ordinance Providing For The Issuance Of Not To Exceed $1,288,250 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring The Mansion Building Property Located AT 537 Jones Road For Village Purposes, And Declaring An Emergency was reintroduced by Councilmember Hartfield. Second by Councilmember OKeefe. Councilmember Barsky moved to declare an emergency, seconded by Councilmember OKeefe. 

 Discussion: Councilmember Main asked if Ms. Roberts has the additional information requested by Council. Ms. Roberts stated that the interest rate is 3.75%. When asked by Councilmember Barsky, Ms. Roberts indicated that she is satisfied with this rate. Ms. Roberts stated that the Note would be sold to Seasongood & Mayer

Roll call vote on Emergency Clause for Ordinance No. 37- 05: Mr. Main, Ms. OKeefe, Ms. Lucier, Ms. Barsky, Ms. Hartfield. (5-0) Emergency Clause for Ordinance No. 37- 05 is adopted. 

Roll call vote on Ordinance No. 37-05: Ms. Hartfield, Ms. Barsky, Ms. Lucier, Ms. OKeefe, Mr. Main. (5-0) Ordinance No. 37-05 is adopted 

 Ordinance No. 39-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was reintroduced by Councilmember Barsky.

Discussion: Ms. Roberts stated that this was for the Phase 1 improvements of the Bryn Du Mansion and the passage of the Ordinance is an accounting measure to show the in and out of the funds. Vice Mayor Lucier asked about the interest paid so far and Ms. Roberts explained that it was paid out of the operating budget. Councilmember OKeefe asked if they would receive the full $250,000. Ms. Roberts stated that it is just under $247,000. 

Roll call vote on Ordinance No. 39-05: Ms. Hartfield, Mr. Main, Ms. OKeefe, Ms. Lucier, Ms. Barsky. (5-0) Ordinance No. 39-05 is adopted NEW BUSINESS 2006 Municipal Budget  Council acknowledged receipt of the proposed Budget. Ms. Roberts indicated that the new members of Council will receive the budget. 

 Resolution No. 05-62, A Resolution To Establish The Time And Place Of A Public Hearing For The 2006 Municipal Budget As Proposed By The Acting Village Manager was introduced by Councilmember OKeefe. Second by Councilmember Hartfield.

 Discussion: Councilmember Barsky asked if the budget would be presented on December 7th, with the public hearing occurring on December 21st. Ms. Roberts stated that there would be a public hearing on the presentation and a public hearing on the Ordinance. 

Motion carried. Resolution No. 05-62 is adopted.

 Resolution No. 05-63, A Resolution Authorizing The Acting Village Manager To Enter Into The Cooperative Use Agreement And The Cultural Facility Construction Administration And Funding Agreement was introduced by Councilmember Barsky. Second by Councilmember Main.

 Discussion: Ms. Roberts stated that this piece of legislation allows the Village to enter into agreement with the Ohio Cultural Facilities Commission and there will be reimbursement for monies spent. Vice Mayor Lucier thanked the Bryn Du Commission - Candy Moore in particular - for all of the background work done on this. She thanked the Village staff as well.

Motion carried. Resolution No. 05-63 is adopted. 

REVIEW OF MINUTES Regularly Scheduled Meeting of November 2, 2005. Councilmember Main moved to accept the minutes as amended. Seconded by Councilmember Hartfield. Motion carried 

MAYORS COURT REPORT  October The Mayors Court Report for the month of October was presented for review.

 Discussion: Councilmember Barsky made reference to an increase in criminal complaints from October of last year and September of this year. She stated that there is also a jump in fictitious licenses, but a decrease in traffic citations. Ms. Roberts stated that she could make a follow-up inquiry and get back to Council. 

 Councilmember Barsky moved to accept the October report; seconded by Hartfield. Motion carried 5-0.

 Vice Mayor Lucier instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes. 

MANAGERS REPORT  October The Managers Report for the month of October was presented for review. 

 Discussion: Councilmember Barsky inquired on the asphalt maintenance and crack sealing. Ms. Roberts stated that this is not really scheduled, but done here and there. Vice Mayor Lucier stated that last years October report showed more time on leaf pickup and this could be due to leaves falling later this year. Councilmember Barsky asked if there are any problems with vehicle maintenance. Ms. Roberts stated not that she is aware of. Vice Mayor Lucier stated that she too noticed this and thought 132 hours seemed like a lot. Councilmember Hartfield asked if the vehicle maintenance hours would include the time to fix the two leaf machines which tend to break down often. Ms. Roberts stated that it would include any time used to fix the leaf machines. Vice Mayor Lucier stated that the maintenance hours are still higher than last years maintenance hours. 

Councilmember OKeefe inquired on some trucks that she saw outside of the Village in the Township  nears James Road on Route 37. She asked if the Village would have a need to be doing work there. Ms. Roberts stated no. Council discussed the logo on the Township trucks being similar to that of the Village and Councilmember OKeefe stated that it could have been Township trucks. 

 Councilmember Barsky moved to accept the October report; seconded by Councilmember OKeefe. Motion carried 5-0.

 Vice Mayor Lucier instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes. 

COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier No Report.

Granville Foundation  (Main) No meeting. Councilmember Main encouraged people to remember the Granville Foundation in their end of the year giving. He stated that the money stays here in the community. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main Meet on November 18th at 9:00am. 

 Planning Commission  OKeefe Councilmember OKeefe stated that there was an ongoing discussion about a spa installation at 210 East Maple Street and the owners agreed to fencing so the issue was approved.

Councilmember OKeefe stated that there was a request for a preliminary plat by Granville Golf Course Company. She stated that the proposed 32 units would sit on 30 acres and be located in the Highland Subdivision - Trinity Court. Councilmember OKeefe stated that neighbors had concerns about water run off. She stated that a traffic study would also need to be done at the corner of Jones Road and Wexford Drive. One of the Planning Commission members asked if a traffic study could be done for traffic entering onto Newark-Granville Road as well. She stated that Mr. Strayer indicated that 100 vehicles per day are estimated to enter onto Newark-Granville Road. Councilmember OKeefe stated that the issue has been tabled. She also stated that a Variance would be required. Councilmember OKeefe stated that after the traffic study and department heads approve the issue it would go before the Planning Commission for recommendation and then it would eventually come to Council. 

Councilmember OKeefe stated that there was a work session with Fifth Third Bank who wants to put a bank on the Speedway property. She stated that it would be located on a piece of the property  as the third lot in. She stated that they presented their building plans. Councilmember OKeefe stated that the Planning Commission brought up the future plans for the intersection and the representatives of Fifth Third seemed to be discouraged by this because they can not find any build-able property in Granville. Councilmember Barsky stated that she might be aware of a place.

Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson Councilmember Barsky stated that they discussed the property maintenance code. She went on to say that legal counsel suggested withdrawing the Ordinance tonight. Councilmember Barsky stated that they also went through provisions on zoning documents and they are at the end  now doing redline corrections. She stated that they hope to get this to Council yet this year. 

Recreation Commission OKeefe No report.

Senior Committee  OKeefe No report.

SR 161 Accord (Barsky, OKeefe) The next meeting is November 17th.

Tree & Landscape Commission - Barsky Councilmember Barsky stated that things are slowing down for the year, and they are doing some planting. She stated that the Commission is working on revising Ordinances and there are some very dedicated volunteers that serve on the Commission to help with these efforts. 

Union Cemetery Main Councilmember Main encouraged new Council members to consider serving on the Cemetery Board. He stated that it is very different from other committees and he found it to be a very enlightening and educational. Vice Mayor Lucier agreed. 

OTHER COUNCIL MATTERS Vice Mayor Lucier brought up the upcoming reception for the hiring of the Village Manager. She stated that the reception would be November 28th from 7:00  9:00 at the Bryn Du Mansion. Vice Mayor Lucier stated that there would be a special Council meeting on November 29th from roughly 12:00  5:00 where Council will enter into Executive Session. Council asked if the new Council members have been contacted. Ms. Roberts stated yes, Bev Adzic is working on invitations. Councilmember Barsky stated that there are three candidates and they were supposed to be receiving additional information after the background checks have been performed. Law Director Crites stated that it was his understanding that additional information would come to Council. He stated that he would check about this. Councilmember OKeefe asked if this information could be sent out via email. 

Councilmember Barsky stated that it might be wise to further look into Gloria Hoovers comments about people in audience being able to hear Council more clearly. She stated that she has no suggestions but it should still be considered. Councilmember Barsky stated sometimes the printed information isnt too clear either. Councilmember OKeefe stated that a definition of what the Ordinance is about would be helpful to put on the public notices. 

Councilmember Barsky spoke in regards to Ordinance No. 16- 05  passed in April for Brews and Blues Holdings. She indicated that Brews is now not interested in executing the West side lease agreement and how will this change, if any, for west side of the building. Ms. Roberts stated that she was only told that they didnt want the West side lease executed. Councilmember Hartfield asked if legally they have to have a lease. Law Director Crites stated that we can discuss this with them and there is a chance that Council will need to repeal Ordinance. He stated that this is something he would need to further look into. Vice Mayor Lucier stated that the approval was part of a larger approval, and she questions if they can approve part and not all. Law Director Crites stated that this should be discussed when Mr. Strayer returns in the Planning and Zoning Committee. ADJOURNMENT (8:31 pm) Councilmember OKeefe moved to adjourn. Unanimously seconded. Motion carried, 5-0. Meeting adjourned.

 Submitted by Melanie Schott 

Council Minutes 11/2/05

VILLAGE OF GRANVILLE COUNCIL MINUTES November 2, 2005

CALL TO ORDER (by Vice Mayor Lucier at 7:30 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, Main, OKeefe, and Vice Mayor Lucier; Law Director Crites and Acting Village Manager Roberts. 

Councilmember Herman made a motion to excuse Mayor Robertson, seconded by Councilmember Barsky. Motion carried 6-0. 

APPROVAL OF AGENDA (7:32 pm) Councilmember Main moved to accept the agenda as amended. Seconded by Councilmember Barsky. Motion carried 6-0. 

CITIZENS COMMENTS (7:32 pm) Barbara Franks, 210 East Maple Street, inquired on Resolution No. 05-61. She asked what salary was advertised for the Village Manager position. Vice Mayor Lucier believed the amount to be $90,000-$100,000. Ms. Franks inquired on the 1 ½ people that Councilmember Herman told her were budgeted in. Councilmember Herman stated that he didnt recall stating it like this, and he clarified that they did budget in for perhaps an Assistant Village Manager or help in the Zoning Department depending on if the new Village Manger finds there is a lack of resources in a particular area. He stated that this would be left to the discretion of the new Manager. He added that the proposed budget will be introduced in two weeks. Ms. Franks also spoke in regards to Ordinance No. 38-05  Property Maintenance Ordinance. She stated that she has spoken with many individuals who say it will not work and it has been tried in areas before where there are now numerous lawsuits. She stated that the rules in the Ordinance do not fit with 100+ year old homes in the Village. Ms. Franks stated that this will infuriate property owners and force older people out of town because they will not be able to adhere to the conditions set forth. Ms. Franks suggested that the Ordinance be put on the ballot for a vote by the people. Vice Mayor Lucier stated that there will be a public hearing in two weeks in regards to Ordinance No. 38-05. She suggested that Ms. Franks may want to let those that she spoke to know about this public hearing. Ms. Franks stated that she would like to know the process that the Village goes through to make people aware of things like this. She stated that everyone she had spoken to was not aware of this Ordinance. Ms. Franks stated that there are not ten homes in the Village that would pass the rules in the Ordinance if you are technical about it. Vice Mayor Lucier stated that the agendas are posted before the meetings. Ms. Roberts added that they are posted on the board outside of the Village offices, the library, and in the Sentinel. Vice Mayor Lucier stated that Council does follow the legal rules  and more- on what must to be posted to the public. Councilmember Hartfield stated that email notices also go out. Vice Mayor Lucier stated that anyone wishing to receive this information can sign up for emails  and this is a free service. Ms. Franks stated that it would be wise to have the agendas available in the Columbus Dispatch as well.

Gloria Hoover, 213 East College Street, stated that she wished to comment on the lack of information that Ms. Franks spoke of not being available. She stated that the Sentinel did do an article about the property maintenance rules last week and Chris Strayer made mention of information being available in the Village Offices. She stated that she agrees with Ms. Franks that there is a lack of information being disseminated. Ms. Hoover stated that she believes that many of the residents in Granville get home at later hours when the Village Offices are closed. She suggested having copies of agendas and such available at the police station  which is always open. 

Vice Mayor Lucier closed public comments at 7:42 pm. 

PUBLIC HEARING None scheduled 

OLD BUSINESS None scheduled 

NEW BUSINESS Resolution No. 05-60, A Resolution To Authorize The Acting Village Manager To Enter Into A Contract With Rich, Crites And Dittmer, LLC For Legal Services was introduced by Councilmember Herman. Second by Councilmember Hartfield.

 Discussion: Councilmember Herman stated that the EFP Committee did review the contract and decided to have a shift from a straight retainer to one that is more itemized. He added that this seemed to be a reasonable way to make the agreement more clear. Councilmember Hartfield added that this is a good guideline and good order for Law Director Crites as well as the Village. Motion carried (6, 0). Resolution No. 05-60 is adopted.

 Resolution No. 05-61, A Resolution To Establish The Maximum Annual Compensation Adjustment For Fiscal Year 2006 was introduced by Councilmember . Hartfield. Second by Councilmember OKeefe.

 Discussion: Councilmember Herman stated that this was presented at a prior meeting and overall it is a good way to go. 

Motion carried (6, 0). Resolution No. 05-61 is adopted.

 Ordinance No. 37-05, An Ordinance Providing For The Issuance Of Not To Exceed $1,288,250 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring The Mansion Building Property Located At 537 Jones Road For Village Purposes, And Declaring An Emergency was introduced by Councilmember OKeefe. Second by Councilmember Barsky.

 Vice Mayor Lucier set the public hearing for Ordinance No. 37-05 for November 16, 2005.

 Ordinance No. 38-05, An Ordinance To Enact Section 1190 Of The Codified Ordinances Of Granville, Ohio was introduced by Councilmember Barsky. Second by Councilmember Herman.

 Vice Mayor Lucier set the public hearing for Ordinance No. 38-05 for November 16, 2005.

 Ordinance No. 39-05, An Ordinance To Amend Ordinance No. 30-04, Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was introduced by Councilmember Barsky. Second by Councilmember OKeefe.

 Vice Mayor Lucier set the public hearing for Ordinance No. 39-05 for November 16, 2005. 

REVIEW OF MINUTES Regularly Scheduled Meeting of October 19, 2005 Councilmember Herman moved to accept the minutes as amended; seconded by Councilmember Barsky. Motion carried, 6-0. 

COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier Councilmember Herman stated that they worked on the Bryn Du budget proposal. He stated that they have asked for a five year financial plan from the Commission. He stated that long term planning needs to be done to reduce the reliance on the Village and allow the facility to be self- sustaining. Councilmember Herman also thanked Molly Roberts for an excellent job on the 2006 Budget proposal and he stated that this would be coming to Council for introduction in two weeks. 

Granville Foundation  Main No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main No Report. Planning Commission  OKeefe Councilmember OKeefe stated that they met on October 24th and some signs were approved. She stated that the committee also approved a lot split on the corner of West College and Thresher Street. She stated that some people were concerned that neighbors were not notified when a lot split occurs. She added that this is not a requirement in Granvilles Ordinances. Vice Mayor Lucier asked if they thought it should be a requirement. Village Planner, Chris Strayer, stated that it should be requirement. Vice Mayor Lucier suggested that the Planning and Zoning Committee might want to take a look at this. Councilmember OKeefe stated that there was an addition proposed for Newark-Granville Road that exceeds the 25% allowed, so it came to the Planning Commission. Councilmember OKeefe stated that the property owner seemed to be pleased with the comments made by the Planning Commission and it appears that the first review under the new Ordinance worked well. 

Councilmember Main stated that it would be helpful if Council could receive the Planning Commission meeting minutes prior to Council meetings. He stated that reviewing them would help Council know what is being referred to when the committee report is given. Mr. Strayer agreed to send these minutes to the members of Council. Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson Councilmember Barsky stated that the committee is working on revising zoning regulations and they still have a long way to go. 

Vice Mayor Lucier inquired if there was any word on the JEDD. Councilmember Hartfield asked if the zoning needed to be changed. Councilmember Barsky stated that the current zoning is Residential, although the Township Trustees and Village Planner thought it was Agricultural zoning. She stated that Mr. Pinkerton is in discussions with neighbors and they will be working out what needs to be done next. Recreation Commission OKeefe Councilmember OKeefe stated that their meeting was November 1st and they are still in need of office space. Ms. Roberts stated that they are still discussing this in the EFP Committee. 

Senior Committee  OKeefe Councilmember OKeefe stated that she was invited to a focus group at COTC and they are looking at creating a certification program for students to work with the elderly. 

SR 161 Accord  Barsky, OKeefe Councilmember OKeefe stated that the next meeting is November 17th. 

Tree & Landscape  Barsky Councilmember Barsky stated that she should have a revised Ordinance available for the next meeting. 

Union Cemetery Main No Report. 

OTHER COUNCIL MATTERS Councilmember Hartfield stated that she has collected some of the petitions for the Route 37 Interchange. She asked Ms. Roberts when she would like to send them to ODOT. Ms. Roberts stated that due to their recent response letter, now might be the appropriate time. Ms. Hartfield stated that she believed she had at least 1000 signatures and she would get them to Ms. Roberts by early next week. Council discussed that they also need to address the safety hazards, economic impacts, and additional traffic strains put on Cherry Street when they respond to ODOT. It was stated that these areas were not addressed by ODOT in their response letter. 

Councilmember Barsky inquired on the magistrate fees that are mentioned in the last Council meeting minutes. Ms. Roberts stated that the $1500 was to cover four months for magistrate fees. 

Ms. Roberts noted that Council has the Cooperative Use Agreement ($250,000) for the Bryn Du Phase 1 Improvements in their packets. She stated that she will have Resolutions ready to pass on November 16th. She added that the agreement needs to be sent back by November 17th. 

ADJOURNMENT (8:12 pm) Councilmember Herman moved to adjourn. Second by Councilmember OKeefe. Motion carried, 6-0. Meeting adjourned.

 

Submitted by Melanie Schott

Council Minutes 10/19/05

VILLAGE OF GRANVILLE COUNCIL MINUTES October 19, 2005

CALL TO ORDER (by Mayor Robertson at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, Main, OKeefe, Vice Mayor Lucier, and Mayor Robertson; Planner Strayer, and Law Director Crites. 

 APPROVAL OF AGENDA (7:30pm) Councilmember Main moved to accept the agenda. Councilmember Barsky second. Motion carried. 

CITIZENS COMMENTS Barb Franks, 210 E. Maple, stated that from a personal standpoint and as a business owner, she likes the idea of a parking study. She inquired about the OSU study that was done several years ago and wondered if the suggestions from that study were ever implemented. Referencing the Economic, Personnel and Finance Committee meeting minutes of October 14th, she also inquired about the Committees recommendation for a 100% funding increase to Granville Fellowship. She was advised to contact the Fellowship Director for details of that request. Ms. Franks also noted that she feels that Acting Village Manager Molly Roberts is currently doing a knock down bang up fabulous job and questioned the need for additional funding in 2006 for the hiring of an additional administrative position. It was noted that this proposal will be part of the 2006 Budget discussions in November/December, of which there will be ample opportunity for comment. Ms. Franks asked for a better understanding of both the SR 161 Corridor and TRAC projects. She was advised on both projects. She then questioned the preliminary study that was provided by Randal Gross. It was noted that Mr. Gross would be attending a Council meeting in December to discuss his report.

 Sharon Sellito, 215 S. Cherry Street, requested signage be installed at Cherry Street, reflecting Granvilles no through truck traffic Ordinance. She is concerned that truck traffic will use Cherry Street to bypass the South Main Street traffic signal. 

 Don Andrews,197 Louise Dr.  Granville Township voiced his displeasure with the proposed JEDD agreement. He is the owner of a property that directly abuts a property in the JEDD agreement and feels the JEDD would have a direct impact on his and neighboring properties. Property owners in the area are upset that they were not notified of the proposed JEDD. He feels they should have had advanced notice of the proposal, although he realizes that property owners are only notified if rezoning is requested. He is concerned that people (Village Council) are voting on issues that do not directly affect where they live. He stated that there have been concerns voiced regarding Speedway, Arbys and trucks on Village streets, but he and his neighbors are going to have a commercial building in their front yard and no one consulted them during this process. Ms. Barsky advised Mr. Andrews that JEDD discussions began a few years ago at the request of several property owners and Township Trustees. The proposed JEDD agreement was pulled from Councils agenda this evening due to a conflict with the zoning district of one of the properties within the document. As a Township resident, Mr. Andrews was advised to address his concerns regarding the proposed JEDD document with the Township Trustees. Mr. Andrews feels that his elected officials are not being truthful. Ms. Barsky summed up the discussion by noting that growth in Granville is an issue that the entire Granville Community is recognizing. She hopes that Mr. Andrews will be just as concerned with the issue of Speedway, etc. as someone on Newark Granville Road may be concerned with what may be happening in Mr. Andrews back yard. She feels that a community wide communication effort should be made by the citizens of Granville so that decision making bodies can make informed decisions.

 Barb Franks, 210 E. Maple Street questioned the definition of a JEDD. Mayor Robertson explained the JEDD as an unincorporated area, not zoned residential and in an area agreed upon, wherein the Village would supply water and sewer service to spur economic development. This area would be governed by a JEDD Board. Mayor Robertson closed citizens comments at 8:11 pm.

 PUBLIC HEARING Ordinance No. 36-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses. No one appeared to speak for or against Ordinance No. 36-05. Mayor Robertson closed the public hearing on Ordinance No. 36-05 at 8:11pm. 

OLD BUSINESS Ordinance No. 36-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was reintroduced by Councilmember OKeefe. Second by Councilmember Barsky. .

 Discussion: Vice Mayor Lucier expressed a concern with the amount of funds requested for magistrate fees for the month of December.

 Vice Mayor Lucier made a motion to amend the Ordinance to reduce the amount of the appropriation of magistrate fees from $1,500 to $1,000. Second by Councilmember Barsky.

 Councilmember Main opposed the amendment stating that he completely trusted the Finance Directors judgment and would not support an amendment to the appropriation. Councilmembers Hartfield, Herman and OKeefe agreed.

 Mayor Robertson called the question. Motion failed. Vice Mayor Lucier requested that clarification of the need for these funds be provided at the next Council meeting.

 Roll call vote on Ordinance No. 36-05: Ms. Hartfield , Mr. Herman, Mr. Main, Ms. OKeefe, Ms. Lucier, Ms. Robertson, Ms. Barsky. (7-0) Ordinance No. 36-05 is adopted. 

 NEW BUSINESS Resolution No. 05-59, A Resolution To Authorize The Acting Village Manager To Seek Requests For Proposals For A Downtown Parking Study was introduced by Councilmember OKeefe. Second by Councilmember Barsky.

 Discussion: Councilmember Main noted that although he may or may not support a parking study, he supports the opportunity to seek Request For Proposals (RFPs). This Resolution simply authorizes the Manager to seek RFPs. Once the RFPs are received, Council will have the opportunity to discuss specifics, and needs, and choose whether or not to proceed with the actual study. 

Motion carried. Resolution No. 05-59 is adopted. 

REVIEW OF MINUTES Regularly Scheduled Meeting of October 5, 2005. Councilmember Herman moved to accept the minutes as amended. Seconded by Councilmember Main. Motion carried 

MAYORS COURT REPORT  September The Mayors Court Report for the month of September was presented for review.

 Discussion: There was a brief discussion for the need for increased enforcement of U-turn violations in the downtown area.

 Councilmember Barsky moved to accept the September report; seconded by Vice Mayor Lucier. Motion carried 7-0.

 Mayor Robertson instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes. MANAGERS REPORT  September The Managers Report for the month of September was presented for review. 

 Discussion: There was in inquiry (Service Department Report) as to the need for increased asphalt maintenance and mowing hours. It was noted that cold patching was increased this year due to the condition of many village streets. It was also noted that the Bryn Du property has been added to the mowing schedule.

 Councilmember Main moved to accept the September report; seconded by Councilmember Herman. Motion carried 7-0.

 Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes. 

COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier The Bryn Du proposal was higher than anticipated; therefore the Committee is seeking clarification and will discuss this further during its meeting of October 28, 2005 - 4pm. It was also noted that although the Granville Fellowship requested $17,000 funding for 2006, it was recommended that an increase of $6,000 (100%) be granted, increasing their funding from the Village to $12,000. The Committee would also like to adjust the Budget to make funds available that would assist with a possible emergent need in the zoning and administrative staffing areas. 

Granville Foundation  (Main) No report. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main Referring to the minutes of the October 14, 2005 meeting, Councilmember Hartfield noted that National Gas (Energy Cooperative) will be presenting a proposal to Council regarding their request for a rate adjustment, which will affect 400 customers in the Village. Additionally, at the request of several Mt. Parnassus residents, Narrow Road and Yields signs will be installed. The Committee is reviewing a request for vacating Harmony Lane. Village Planner Strayer will address planning issues, as well as downtown bench purchase information, in a future newspaper article. The Alexandria Water Contract is being reviewed with the intent of having a new agreement by the end of the calendar year. 

Planning Commission  OKeefe No report.

Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson Next meeting is scheduled for Thursday, October 27, 2005, 8-11am to discuss Zoning Regulations and the Property Maintenance Code.

Recreation Commission OKeefe No report

Senior Committee  OKeefe No report

SR 161 Accord (Barsky, OKeefe) November 17, 2005 is the next scheduled meeting in the Jersey Township Hall.

Tree & Landscape Commission - Barsky The Commission is working with Law Director Crites to revise Ordinances, which should be submitted to Council at the meeting of November 2, 2005.

Union Cemetery Main The October meeting was cancelled and will be rescheduled at a later date. 

OTHER COUNCIL MATTERS Clean Air Ordinance  Council members Barsky and Main questioned a number of Denison students, and it was noted that most students would not drive to Newark just to be able to smoke in a bar. There was initial concern that this may create dangerous driving situations. Council supports the enforcement date of January 1, 2006. Village staff will work with the Licking County Health Department in applying for grants that would help fund literature to be distributed to Granville merchants.

 TRAC Funding  Mayor Robertson invited everyone to attend tomorrows meeting at the Ohio Department of Transportation in Columbus. 

 Fiscal Analysis (Randall Gross Study) - A draft has been forwarded to Council. Mr. Gross will be invited to the Dec 7th meeting to discuss the study. Questions regarding the study should be forwarded to Mr. Gross. Additionally, it was noted that questions from Council candidates should be forwarded to Village Planner Strayer. Vice Mayor Lucier feels that this draft analysis justifies the need for a JEDD by enforcing the kind of development that is fiscally beneficial to schools, municipalities and the Township. She also expressed the need to be cautious when discussing potential annexations. When considering the possibility of annexation, she hopes Council will make a clear definition of what a proposed development will be, keeping mind what the fiscal impact may be, both positive and negative, for schools and/or the municipality. Council should also remember that it isnt necessarily up to the citizens of Granville to subsidize the services to business based on the argument that more revenue will be generated to the schools. A discussion followed addressing the formula that Mr. Gross used for acquiring data for the study, i.e. retail and parking. It was noted that this report does not take into account that some welcomed community services will have a higher impact than others on things like traffic, etc. It was suggested that this report be used as a base. The key is to use this as a tool and take it further for making viable decisions later.

 Special Council Meeting  Mayor Robertson has requested a Special Council Meeting for the purpose of discussing resumes of candidates as submitted by the The Mercer Group, Inc. (Executive Search Committee). The Special Meeting will take place on Wednesday, October 26  7:30pm. 

EXECUTIVE SESSION Councilmember Main moved to enter into Executive Session pursuant to ORC 121.22(G)(1)  To investigate charges or complaints against a public official. Second by Vice Mayor Lucier.

 Roll call vote: Mr. Herman, Mr. Main, Ms. OKeefe, Ms. Lucier, Ms. Robertson, Ms. Barsky, Ms. Hartfield. (7-0)

Time in: 9:19pm

 Councilmember Main moved to return to regular session. Jackie second Roll call vote: Mr. Main, Ms. OKeefe, Ms. Lucier, Ms. Robertson, Ms. Barsky, Ms. Hartfield, Mr. Herman. (7-0)

Time out: 9:21

 ADJOURNMENT (9:21pm) Councilmember Main moved to adjourn. Unanimously seconded. Motion carried, 7-0. Meeting adjourned.

 Submitted by Beverly Adzic, Village Clerk 

Council Minutes 10/5/05

VILLAGE OF GRANVILLE COUNCIL MINUTES October 5, 2005

CALL TO ORDER (by Mayor Robertson at 7:30 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Main, OKeefe, and Mayor Robertson; Assistant Law Director Brandi Maas and Acting Village Manager Molly Roberts. Councilmembers Herman, Hartfield, and Lucier entered late (7:34 pm) due to a previous meeting. 

APPROVAL OF AGENDA (7:34 pm) Councilmember OKeefe moved to accept the agenda as amended. Seconded by Councilmember Herman. Motion carried. 

CITIZENS COMMENTS (7:34 pm) Mrs. Shumway, 224 South Cherry Street, requested that Council place additional benches along Cherry Street and Broadway. She stated that she is aware of several elderly individuals who would be willing to walk up town to do their business activities, but they are not able to walk the distance without resting. Mayor Robertson suggested that the request go to the LSSU Committee. Village Planner, Chris Strayer, stated that he can further look into this matter and that they typically take donations from individuals to purchase benches. Councilmember Main asked if it is advertised anywhere that people within the community can donate benches. Mr. Strayer stated that he can work on getting the word out. Councilmember OKeefe suggested having this information available in the Sentinel newspaper. 

Barbara Franks, 210 East Maple Street, had some questions specific to the Planning and Zoning Committee. She asked about the parking situation and stated that she recently witnessed a police officer ticketing one of her customers and this upset her. Ms. Franks stated that as a business owner she wouldnt park where she would want her customers to park. Ms. Franks inquired about a sticker program for the employees of businesses to have. Councilmember Barsky stated that their committee is going to initiate a study on parking on the downtown area, and something may result from this. Ms. Franks also spoke in regards to Resolution 05-55 and she stated that she feels that this is not something that should just be passed. She stated that this is close to a quarter of a trillion dollars which is a lot of money tied to this Resolution. There was some discussion as to how the money was calculated in the Resolution. Mayor Robertson stated that the request is to have Council support people voting on the issue on the ballot. Ms. Franks also asked for Council to support the mental health issue. 

John Wittington, 464 North Granger Street, stated that he is a member of the Community Mental Health Board and he is there to ask Council to endorse the levy for Issue 6. Mr. Wittington stated that the levy is important for the County no matter what education background, income, or part of the County you live in. 

Rochelle Steinberg, 425 East College Street, stated that she represents the Community Mental Health and Recovery Board. She stated that by law this board cannot provide direct services, but they instead contract out to seven agencies  Mental Health Association, LAP, Pathways, Spencer House, MB Guidance Center, and Woodlands. Ms. Steinberg stated that the levy is a replacement levy from 1995 and it will expire in December of 2005. She stated that it is a 1 mil levy and the millage will not change. Ms. Steinberg stated that it would cost the owner of a $100,000 home an additional $10.85 a year. She referred to this as the biggest bang for your buck. Ms. Steinberg explained that she is there to ask the Mayor to sign an agreement showing Councils support, and to have individual endorsements forms signed as well. Councilmember Main thanked her for coming to speak to Council and he stated that he believes he speaks for all of Council in saying that she is preaching to the choir. Councilmember Main went on to say that they support the board and their work is well known and they do a great job. Councilmember OKeefe added that the board has also supported projects for young people and senior citizens in the community. She stated that they look at the whole picture of mental health. Councilmember OKeefe asked if it might be appropriate to also pass a Resolution showing Councils support. Molly Roberts had a Resolution prepared for Council to pass if they so desired. 

Resolution No. 05-58, A Resolution of Support by Village Council for the Issue 6 Mental Health 1 mil Levy was introduced by Councilmember Barsky. Seconded by Councilmember Hartfield. 

Motion carried (7, 0). Resolution No. 05-58 is adopted. 

Ms. Steinberg and Mr. Wittington thanked Council for their support. Mayor Robertson thanked them for their work. Councilmember Hartfield stated that Ms. Roberts did a good job in having the Resolution ready for Council to pass. 

Councilmember Herman indicated that he does the same type of work as Ms. Steinberg, but at the State level. He stated that there was a recent tragedy in Granville with the suicide of a local teenager and he immediately contacted Ms. Steinberg when he became aware of the situation and there was a rapid response on her end. He stated that the board shows terrific leadership and they put the money into things that truly work. He suggested that people do all they can to support the levy efforts. 

Mayor Robertson stated that Rosalyn Carter recently spoke at Denison University and she was very knowledgeable about the community having a mental health levy on the ballot. Ms. Steinberg indicated that she had provided information to Mrs. Carter and she was very interested in doing all she could do. 

Mayor Robertson closed public comments at 7:59 pm. 

PUBLIC HEARING Ordinance No. 35-05, An Ordinance To Amend Ordinance No. 04-94, The Cable Franchise Agreement Between The Village Of Granville And Frontier Vision Operating Partners, L.P., L/K/A Adelphia Communications And To Authorize The Village Manager To Enter Into Said Amended Franchise Agreement.

Discussion: Barbara Franks asked why the Elementary and Intermediate School and the Granville Administration building were not included in the agreement. Vice Mayor Lucier stated that she had noticed this as well, and that the Intermediate school is not within the Village corporation limits. Rick Whaley, who was representing Adelphia Cable, stated that they are proud to provide cable to the school system and this is an oversight in the agreement. Mayor Robertson suggested amending the Ordinance.

 OLD BUSINESS Ordinance No. 35-05, An Ordinance To Amend Ordinance No. 04-94, The Cable Franchise Agreement Between The Village Of Granville And Frontier Vision Operating Partners, L.P., L/K/A Adelphia Communications And To Authorize The Village Manager To Enter Into Said Amended Franchise Agreement was reintroduced by Councilmember Herman. Second by Councilmember Barsky.

Discussion: Councilmember Herman offered the following as a friendly amendment: Include in Section 9 of Ordinance No. 35-05  Granville Elementary and Granville Administration Building. The amendment was seconded by Councilmember Main. 

Roll Call on Amendment for Ordinance No. 35-05: Herman, Hartfield, Lucier, Barsky, Robertson, Main, OKeefe (7, 0). The amendment for Ordinance No. 35-05 is adopted. 

 Roll Call on Ordinance No. 35-05: OKeefe, Main, Robertson, Barsky, Lucier, Hartfield, Herman (7, 0). Ordinance No. 35-05 is adopted.

 NEW BUSINESS Resolution No. 05-55, A Resolution In Support Of Amending The Ohio Constitution To Authorize The Issuance Of General Obligations Of The State To Finance Local Government Public Infrastructure Capital Improvements, Research And Development, And The Development Of Certain Sites And Facilities In Ohio, And To Expand State And Local Government Authority Regarding Economic Development was introduced by Councilmember Barsky. Second by Councilmember OKeefe.

Discussion: Councilmember OKeefe stated that she tried to find some information about this online, and she could only find information supporting it. She stated that she is reluctant to support something when she has not yet seen the full picture. She asked if this is tied to Resolution No. 05-43/Local Government Funds. Ms. Roberts stated that there is no relationship between the two Resolutions. Councilmember Barsky inquired if Resolution No. 05-55 supports a levy or replacement. Ms. Roberts stated that Issue 2 is about to retire, and this is an amendment to the Ohio Constitution. Councilmember Barsky asked if you can amend the Ohio Constitution with expiring dates. Ms. Roberts stated yes. Vice Mayor Lucier stated that she too has a number of reservations about supporting the issue. She stated that it is a large amount of borrowed money and it appears that the debt will need to be paid from the General Operating Budget which means less money for other things since it says taxes will not be raised. Vice Mayor Lucier stated that she sees this as the State saying this is a higher priority than other things. Councilmember Herman stated that this issue has two major areas of content and they are roads and bridges and the Third Frontier Initiative. He stated that the Third Frontier Initiative was to borrow money for technology projects and this was defeated on the ballot. He stated that it now appears to be bundled into this Resolution. Molly Roberts stated that the Village received the Resolution from the Licking County Planning Commission. Ms. Franks stated that she has a pie chart distributed from LCATS and it omits the 500 million ear- marked for the Third Frontier Initiative. Mr. Strayer stated that it appears to him that Council has some questions about the Resolution and what it exactly entails. He offered to gather some more information and get it to Council. Councilmember Barsky stated that it would help to know the administrative issues  and who administers this. 

Councilmember Barsky made a motion to Table Resolution No. 05-55. Second by Councilmember OKeefe. Motion carried (7, 0). Resolution No. 05-55 is Tabled. 

 Resolution No. 05-56, To Award The Bid For The Purchase Of Water Treatment Chemicals was introduced by Councilmember OKeefe. Second by Councilmember Main.

Discussion: Councilmember Hartfield inquired on why the two companies did not bid. Molly Roberts explained that the two companies had not placed a bid for chemicals for the past few years. She added that Mid Ohio Lime has provided adequate service for the past couple of years. Councilmember Barsky asked if there would be an advantage cost wise to have a two year contract. Ms. Roberts stated that companies are typically reluctant to bid for more than one year out. It was also stated that the Village spends approximately $2400 per month for lime for the water treatment plant. 

Motion carried (7, 0). Resolution No. 05-56 is adopted.

 Resolution No. 05-57, A Resolution Of Unanimous Support For The Study Of Improvement Alternatives For The Highway Ramp Intersections Of State Route 16 And State Route 37 was introduced by Councilmember Main. Second by Councilmember Barsky.

Discussion: Chris Strayer stated that he put together a letter listing all of the concerns over the intersection. He stated that the Township passed a similar Resolution and he would be working with Trustee Havens on sending out the two letters to ODOT, Highway Patrol, and elected officials. Councilmember Hartfield asked Mr. Strayer to put together a petition for support of Resolution 05-57 because she stated she has received so much feedback about concern over the intersection. Mr. Strayer stated that the petition would be ready the following day. Councilmember Hartfield clarified that it was ok for anyone to sign the petition. Mr. Strayer stated that anyone could sign it regardless if they were a business owner or resident in the area. Mr. Strayer stated that he did contact ODOT in regards to the intersection and they had assured him that a retiming of the light at the intersection would alleviate any problems. Councilmember Barsky stated that it would be her preference to see the letter sent to ODOT as soon as possible. Mr. Strayer agreed to send the letter as soon as possible, and send the petition sometime after. Councilmember Hartfield stated that she foresees no reason for the signatures on the petition to take a long time since so many are interested in having copies for people to sign. Mayor Robertson asked Mr. Strayer if the letter would be sent this week. He stated yes. 

Councilmember Herman asked if the Section I statement was accurate in saying that ODOT should consider ceasing signal operations at the location until the Cherry Street bridge is re-opened. He stated that the bridge was supposed to be opened on October 15th which is just a few days away. Mr. Strayer stated that the bridge opening may be delayed until sometime in November, but he needs to double check on this. He also stated that it is his belief that they cannot ask for the signal light to totally go away because the State has already conducted traffic studies to justify the need for the signal light. Mayor Robertson added that it appears to her that if the signal light were gone it would be hard to make a left turn. Mr. Strayer stated that the rationale to have the signal seems correct, although the way they went about it is incorrect. 

Councilmember Herman moved to amend Resolution No. 05-57 and change Section I to read:

The Ohio Department of Transportation consider ceasing signal operations at the locations until the Ohio Department of Transportation performs new traffic studies that show alternative scenarios for the intersections that would achieve effective traffic movement while minimizing delay times. 

The amendment was seconded by Councilmember Main. Motion carried (7, 0). Resolution No. 05-57 is amended. 

Councilmember OKeefe stated that if Section I is amended in this way, then the second Where As statement doesnt fit. She made a motion to strike the second Where As statement. The motion was seconded by Vice Mayor Lucier. Motion carried (7, 0).

Resolution No. 05-57 is amended. Motion carried (7, 0). Resolution No. 05-57 is adopted.

 Ordinance No. 36-05, An Ordinance To Amend Ordinance No. 30-04, Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was introduced by Councilmember OKeefe. Second by Councilmember Barsky.

 Mayor Robertson set the public hearing for Ordinance No. 36-05 for October 19, 2005. 

REVIEW OF MINUTES Regularly Scheduled Meeting of September 21, 2005 Councilmember Herman moved to accept the minutes as amended; seconded by Councilmember Main. Motion carried, 7-0. 

COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier Councilmember Herman stated that the committee is working diligently on some budget changes. Mayor Robertson asked if the committee would have any recommendations by the next Council meeting. Councilmember Herman stated yes. 

Granville Foundation  Main No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main The committee will meet next Friday at 9:00am. Planning Commission  OKeefe Councilmember OKeefe stated that a request to replace a garage on East Maple was approved. Councilmember Barsky asked if a demolition permit would be issued. Mr. Strayer stated that the request came in before the demolition permit was required. Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson Councilmember Barsky stated that the committee discussed the Noise Ordinance. She stated that the committee may end up looking at requiring a Variance for the Noise Ordinance for various public events. She stated that they also discussed parking in the downtown area and Mr. Strayer will work with the LSSU Committee on a possible study of parking. Councilmember Barsky stated that the committee discussed property maintenance  specifically neglected properties. Councilmember Barsky stated that the JEDD document is moving forward with legal descriptions of the property. She stated that they will also discuss a traffic impact Ordinance at their next meeting in regards to the JEDD. Councilmember Barsky asked Mr. Strayer to update Council on the Speedway situation. Mr. Strayer stated that the Speedway Planning Consultant contacted him to find out the process they will need to go through. He stated that they will need to submit to the Village and ODOT new transportation plans with the recommendations Doyle Clear presented at the September 12, 2002 Council meeting. He stated that Speedway previously agreed to these recommendations. Councilmember Barsky added that Speedway has not been particularly aggressive in their plans. She added that the Village is not holding them up by any means and we are waiting on them. Council indicated that the meeting minutes for the Planning and Zoning Committee note an attached document from representatives of the Bluesfest that they did not receive. Mr. Strayer agreed to get this information to Council. 

Councilmember Barsky stated that the Committee is also looking at modifications to Ordinance No. 9-09 related to the Tree and Landscape Committee. She distributed to Council Draft Ordinances No. 09-05 and 10-05. Councilmember Barsky stated that changes are in bold. She went on to say that this has been given to Jim Siegle for review. Councilmember Barsky stated that there are two main changes to the Ordinances and the first is to have the Tree and Landscape Committee serve in an advisory capacity with the Village Manager having authority when trees are removed. The second change is a recommendation by Assistant Law Director Gorry to have the Purpose and Intent statements modified to Where As statements. Councilmember Herman stated that there used to be a provision to allow a property owner to have input on newly selected trees near their property. He stated that he was unable to locate this language. Councilmember Barsky stated that if this were deleted or moved, it was by accident and she would see that this language is included. Councilmember Barsky also stated that she removed the language in regards to appeals to Village Council in the new draft copy. Recreation Commission OKeefe Councilmember OKeefe stated that $3000 was appropriated for a fence at the future dog park near Wildwood. She stated that some members on the Commission were concerned that flooding in the area would destroy the fence, and the motion to fund the fence did pass. Councilmember OKeefe stated that the Rec Commission is also seeking office space from the Village. Ms. Roberts stated that she is aware of this request and they are awaiting a formal presentation.

Senior Committee  OKeefe No Report.

SR 161 Accord  Barsky, OKeefe Councilmember OKeefe stated that a meeting was held on September 28th and Molly Roberts, Trustee Havens, and herself all attended. She stated that there were also representatives from St. Albyns Township, New Albany Mayor, Licking County, and Commissioner Marcia Phelps. Councilmember OKeefe stated that the goal of the group is to get ahead of the development. She stated that they discussed how to maintain the current quality of life and rural character of the area, as well as how to support the school systems. Councilmember OKeefe stated that they hope to meet once a month. 

Tree & Landscape  Barsky Councilmember Barsky stated that she previously made mention of issues relating to this Committee under the Planning and Zoning report.

Union Cemetery Main No Report. 

OTHER COUNCIL MATTERS Mayor Robertson noted that she will not be able to attend either Council meeting in the month of November because she will be out of town. 

Councilmember Barsky indicated that the Mayor will be giving the State of the Community update on October 20th. Mayor Robertson stated that there is also going to be a TRAC presentation taking place on October 20th.

Mayor Robertson updated Council on several things she has been involved in recently, such as a bike drawing and a Kiwanis breakfast in Heath where Mayors of Heath, Newark, and Granville all spoke. She stated that the nice relationship Granville has with these communities needs to continue. EXECUTIVE SESSION Councilmember Main moved to enter into Executive Session pursuant to ORC 121.22(G)(1)  To investigate charges or complaints against a public official. Second by Councilmember Herman.

Roll call: Main, Robertson, Barsky, Lucier, Hartfield, Herman, OKeefe (7, 0).

Time in: 9:01 pm 

 Councilmember Barsky moved to return to regular session. Second by Vice Mayor Lucier.

Roll call: Robertson, Barsky, Lucier, Hartfield, Herman, OKeefe, Main (7, 0).

Time out: 9:16 pm 

 

ADJOURNMENT (9:16 pm) Councilmember Barsky moved to adjourn. Second by Councilmember Herman. Motion carried, 7-0. Meeting adjourned.

 Submitted by Melanie Schott 

Council Minutes 9/21/05

VILLAGE OF GRANVILLE COUNCIL MINUTES September 21, 2005

CALL TO ORDER (by Mayor Robertson at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, Main, OKeefe, Vice Mayor Lucier, and Mayor Robertson; Acting Manager Molly Roberts, and Law Director Mike Crites. 

 APPROVAL OF AGENDA (7:31pm) Councilmember Hartfield moved to accept the agenda. Councilmember Barsky second. Motion carried. 

CITIZENS COMMENTS Sharon Sellitto of 215 South Cherry Street voiced a concern about the light situation on South Main Street and how it may affect traffic on Cherry Street once construction of the new bridge on Cherry Street is complete. With regard to the South Main Street traffic signal, Councilmember Hartfield advised that a study was done prior to installation and again after the installation, which will be forwarded to Ohio Department Of Transportation (ODOT) District 5, as well as the Central Office of ODOT. The Planning & Zoning Committee has suggested that the Village, Township and State Representatives work together in an effort to continue to notify ODOT of the issues and concerns with the signal. She encouraged concerned citizens to contact their State Representative and Brian Bosch of ODOT District 5 to voice their concerns. She added that Village Planner Chris Strayer and Acting Manager Molly Roberts are compiling information to be submitted to ODOT Central Office.

 Becky Vorrhis of 1124 Mt. Vernon Road, Newark and a member of the Licking County Tobacco Free Coalition encouraged Village Council to move forward and enforce the Clean Indoor Air Ordinance as previously passed. She noted that it would be in the best interest of the community to keep the Ordinance at 100% enforcement. If the Ordinance implements a 100% Clean Indoor Air Ordinance, Ms. Vorrhis stated that the Licking County Health Department would help Granville apply for mini grant funding from the Ohio Tobacco Use Prevention Control Foundation. Granville would be eligible for $10,000 to aid in enforcement of the Ordinance, i.e. promotional items, materials, implementation consultant (if needed), etc. Ms. Vorrhis will forward grant application information to Acting Manager Molly Roberts for consideration. Law Director Crites advised that he has met with Newark Law Director Jim Hostetter, and Heath Law Director Butch Bentley to discuss the Ordinances. It was assumed that enforcement of Heath and Granville Ordinances would mirror Newarks Ordinance and become effective January 1, 2006. Mr. Crites did make it clear that the enforcement date was ultimately up to this Council. Although the Ordinances are already substantially similar; there is time to make revisions to the Ordinance if Council wishes. He also advised that it is his opinion that the language included in the Ordinance allows Council to proceed by operation of law, which would begin enforcement of the Ordinance on January 1, 2006. If this Council chooses to amend the underlying Ordinance then the amended Ordinance would be subject to referendum. Joe Ebel, Licking County Health Commissioner updated Council on the 85/15 exemption as adopted by the City of Newark. Mr. Ebel does not feel that the 85/15 exemption would have much implication in Granville because Granvilles businesses would not qualify for the exemption. He also does not advise including this exemption in the Ordinance at the risk of attracting those types of businesses to Granville. He feels Granvilles Ordinance is well suited for Granville and suggested that Village Council leave well enough alone. He did note that grant funds cannot be applied for until an enforcement date is decided. The Licking County Health Department is excited to move forward with the Indoor Clean Air Ordinance. When asked if there was a list of businesses in Newark that would qualify for the exemption, Mr. Ebel responded that there was not a list at this time. He noted that Newarks Ordinance requires a permit to be submitted with business food license applications, which would include percentages based on food and alcohol sales. Mayor Robertson requested that the Indoor Clean Air discussion be placed on the October 19, 2006 agenda.

Mayor Robertson closed citizens comments at 7:55pm

 PUBLIC HEARING None scheduled. 

OLD BUSINESS None scheduled

 NEW BUSINESS Resolution No. 05-52, A Resolution Accepting The Amounts And Rates As Determined By The Budget Commission And Authorizing The Necessary Tax Levies And Certifying Them To The County Auditor was introduced by Councilmember Hartfield. Second by Councilmember Barsky.

 Discussion: Acting Manager Roberts noted that this is an annual housekeeping measure as required by the Ohio Revised Code. This Resolution determines the inside millage rate that is received as the property tax settlement rate from Licking County. The rates are determined by the Licking County Budget Commission.

Motion carried. Resolution No. 05-52 is adopted. 

 Resolution No. 05-53, A Resolution Authorizing The Village Manager, Or His/Her Designee, To Prepare And Submit An Application To Participate In The Ohio Public Works Commission State Capital Improvement And/Or Local Transportation Improvement Program(s) And To Execute Contracts As Required was introduced by Councilmember OKeefe. Second by Councilmember Herman.

 Discussion: The improvement project would be for culvert replacement on Welsh Hills Road at Granger Street. This Resolution simply seeks approval to apply for grant funds at an 80/20 split. Final figures on the cost of the project will come at a later date, with the actual funding in July 2006.

Motion carried. Resolution No. 05-53 is adopted. Resolution No. 05-54, A Resolution Authorizing The Acting Village Administrator To Send One Village Of Granville Police Officer To Alabama, Mississippi Or Louisiana To Assist With Law Enforcement In The Aftermath Of Hurricane Katrina was introduced by Vice Mayor Lucier. Second by Councilmember Barsky.

 Discussion: Although there is not an immediate need, Officer Jon Davis is working with Licking County EMA and the Red Cross to participate in this volunteer program. There was discussion as to whether there should be flexibility with this Resolution so Councils approval is not required for this type of volunteering each time the need arises. Law Director Crites noted that this particular Resolution was written to ratify Councils motion during its meeting of September 7, 2006 and does not address any other situation, although a Resolution could be drafted that would broaden the scope. 

Motion carried. Resolution No. 05-54 is adopted.

 Ordinance No. 35-05, An Ordinance To Amend Ordinance No. 04-94, The Cable Franchise Agreement Between The Village Of Granville And Frontier Vision Operating Partners, L.P., L/K/A Adelphia Communications And To Authorize The Village Manager To Enter Into Said Amended Franchise Agreement was introduced by Councilmember Herman. Second by Councilmember OKeefe.

 Discusson: Rick Waley, General Manager of Adelphia in Central Ohio suggested that after meeting with the Economic, Finance & Personnel Committee the consensus was that this is a good modification to the existing franchise agreement, which would extend for the next three years. He noted that it is anticipated that the Time Warner/ComCast transaction to purchase Adelphia will happen within the next year. He noted that there were some additions to the list of free cable services to the Village and also an addition of a public educational/government channel to be utilized by the Village or school system. He noted that Adelphia beats their competition in many ways, most of all by their local presence. There was a brief discussion of public access channel expenses and implementation. Mr. Waley advised that Adelphia will provide the transmitter, receiver and technical expertise. The next step is to identify those that will best implement the process.

Mayor Robertson set the public hearing on Ordinance No. 35- 05 for October 5, 2005. 

REVIEW OF MINUTES Regularly Scheduled Meeting of September 7, 2005. Councilmember Barsky moved to accept the minutes as amended. Seconded by Councilmember OKeefe. Motion carried, 6 yays, 1 not particularly (Herman). 

MAYORS COURT REPORT  August The Mayors Court Report for the month of August was presented for review.

 Discussion: It was noted that there was a decline in the amount of funds collected in August 05 compared to those collected in August 04, possibly due to a decrease in patrolling time and traffic citations issued compared to the same time last year. Councilmember Hartfield moved to accept the August report; seconded by Councilmember Herman. Motion carried 7-0.

Mayor Robertson instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes. 

MANAGERS REPORT  August The Managers Report for the month of August was presented for review. 

 Discussion: Ms. Barsky questioned several items; what is involved in Vehicle Checks, the definition of Pursuit Termination Techniques, the investigation of graffiti on public and private property, the increase in unsecured building checks (Police Report), the increase in Grounds and Building Maintenance hours (Service Department Report), the flattening out of income tax revenues (Income Tax Report), and customer service requests (Utilities Report). It was also noted that Granville recently appointed its first auxiliary officer.

Councilmember Barsky moved to accept the August report; seconded by Councilmember OKeefe . Motion carried 7-0.

 Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes. 

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier Mr. Herman noted that St. Lukes will be invited to the next EFP meeting to answer questions and discuss their request for tax exemption on the property the Church leases from the Village at 118 S. Main Street. Additionally, Ms. Roberts is providing Budget information relative to trending of wages and benefits, existing staff positions/roles and salaries. The Committee meets again on Monday, September 26, 2005.

Granville Foundation  (Main) No report. Meeting was cancelled this evening and moved to next week.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main Ms. Hartfield referenced the meeting minutes as submitted; noting that during the discussion of deer overpopulation concerns it was indicated that contraceptive feed was ineffective. It was also noted that Burg Street will be postponed due to some scheduling problems with Columbia Gas. That project will move forward in 2006 in conjunction with W. College/Mulberry Streets. 

Planning Commission  OKeefe Ms. OKeefe referenced the application for a spa at the Rogers/Franks residence on E. Maple Street. Since the plans were not submitted with enough detail, the applicant was asked to return to the Commission with a more complete plan. Other miscellaneous applications were approved.

Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson Ms. Barsky reported that the committee is pursuing the JEDD with the Hester/Pinkerton group and is awaiting information from them to determine whether or not it is sufficient for a description to be attached to the JEDD Ordinance. The Traffic Impact Ordinance was forwarded to Jim Havens for review to see if the JEDD document should reflect a statement about following the Village Traffic Impact Ordinance. Law Director Crites noted that revisions have been made and will be available at the next P&Z meeting. Broadway usage - Broadway business representatives and Bluesfest representatives will be invited to attend the next P&Z meeting to discuss concerns related to the Bluesfest. Downtown parking in the Village District  a parking study will be done. It was suggested that parking fines in the Village District be reviewed. 

Recreation Commission OKeefe No report

Senior Committee  OKeefe Ms. OKeefe is to meet preliminarily with a Village resident who is interested in doing work in the community for seniors and who is interested in becoming a part of the Committee.

Tree & Landscape Commission - Barsky The Commission is in the process of updating their Ordinances. 

Union Cemetery Main No meeting report. Mr. Main noted that the Granville Rotary dedicated a plaque and newly landscaped area in the cemetery to the late Carl Frazier for his commitment to the cemetery reconstruction project. It was also noted that the recent play at the cemetery was terrific and very well attended. 

OTHER COUNCIL MATTERS Councilmember Barsky asked about the progress of several subjects: Make a Difference Day. Ms. Roberts is in contact with the City of Heath for further detail, which she will forward when received. 

N. Main Street bricks. Ms. Roberts noted that the Service Department had started to cold patch the problemed areas and she will inquire about its completion date. 

It was noted that the Village will combine with the township to write a letter to ODOT regarding the traffic signal issues at S. Main Street. It was suggested that a sign up petition be put at the front desk of the Village Offices for citizens to include their names on a list of individuals who wish to see action on this subject. 

Cherry Street bridge  completion date is October 15, 2005. 

Sister city and hurricane relief  The OML has been contacted for further information. ADJOURNMENT (9:08 pm) Councilmember Herman moved to adjourn. Second by Councilmember Barsky. Motion carried, 7-0. Meeting adjourned.

 Submitted by Beverly Adzic, Village Clerk 

Council Minutes 9/7/05

VILLAGE OF GRANVILLE COUNCIL MINUTES September 7, 2005

CALL TO ORDER (by Mayor Robertson at 7:32 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, OKeefe, Vice Mayor Lucier, and Mayor Robertson; Law Director Mike Crites and Acting Village Manager Molly Roberts.

 Vice Mayor Lucier made a motion to excuse Councilmember Main. Second by Councilmember Barsky. Motion carried. 

APPROVAL OF AGENDA (7:33 pm)

 Councilmember OKeefe made a motion to remove Resolution No. 05-51 from the agenda. Seconded by Councilmember Herman. Motion carried. Councilmember Barsky moved to accept the agenda as amended. Seconded by Councilmember Herman. Motion carried. 

CITIZENS COMMENTS (7:34 pm) Kate Hanford, 555 West Broadway, spoke to Council in regards to setting up some type of recycling for Granville. She stated that she had spoken with Barb Burgess from Denison and she suggested seeing if the Granville Service Department would be willing to pick up recycle bins around the Village and drop them off at the Denison recycling facility where it could be sorted. Ms. Banford stated that Gambier works with Kenyon College in a similar way. Mayor Robertson suggested turning the matter over to the Village Planner, Chris Strayer. Mr. Strayer stated that he had a similar idea in mind and he would look into further discussing the matter with the LSSU Committee. 

Steve Herb, 113 Trempell Lane, distributed a press release in regards to establishing a free online forum for citizens of Granville to exchange information about events, organizations, politics, etc. He stated that the address would be: granvilleohio.blogspot.com. Mayor Robertson asked whether he would monitor the site and what might happen if someone were to write something truly offensive. Mr. Herb stated that he has made two requests of the participants and that is that people use good taste when they post to the forum and to keep the business hype to a minimum. He also stated that he would have the ability to remove any inconsiderate comments. Mr. Herb stated that the setting up/maintenance of the communication forum is his gift to Granville. 

 Bill Heim, 133 East College Street, stated that he chairs the BZBA Board. He stated that the new Ordinance No. 32- 05 would alleviate problems that the BZBA has experienced when addressing problems with a required number of parking spaces. Mr. Heim stated that he was in support of the Ordinance. 

Gloria Hoover, 213 East College Street, stated that she was in support of Ordinances No. 29-05 and 32-05. 

Deb Jardini, 223 East College Street, stated that she is in support of Ordinances No. 29-05 and 32-05. 

Sharon Sellito, 215 South Cherry Street, spoke in regards to Ordinance No. 30-05. She stated that she is having problems with a neighbor in regards to a structure they want to put in place and no one cares in Planning. Ms. Sellito asked why Council bothers making the Ordinances if no one will enforce them. Mayor Robertson stated that she attended the Planning Commission meeting that Ms. Sellito is referring to and it is in regards to a spa installation that her neighbor would like to put in. She stated that in this case the applicant (her neighbor) was asked to come back to the Planning Commission with a plan. Ms. Sellito went on to say that she could put in a water slide if she put some landscaping around it and the current AROD guidelines do not make any sense to her. Mayor Robertson stated that our Ordinances do not prohibit someone from requesting something. She stated that they can request whatever they would like and it will go through the proper channels. Mayor Robertson stated that this doesnt mean the request will be approved or denied. 

Mayor Robertson closed public comments at 7:46 pm. 

PUBLIC HEARING Ordinance No. 29-05, An Ordinance To Amend Chapter 1162 Of The Codified Ordinances Of Granville, Ohio. (Structural Demolition)

Discussion: John Castle, 216 East College Street, stated that he is in support of Ordinance No. 29-05. 

Ordinance No. 30-05, An Ordinance To Amend Chapter 1161.05 (b) Of The Codified Ordinances Of Granville, Ohio. (Architectural Review Overlay District)

Discussion: Mayor Robertson stated that building massing was addressed in the Ordinance and changed to be more specific. Mayor Robertson read aloud Section 1161.05 (b)  which is the new language in the Ordinance. 

Ordinance No. 31-05, An Ordinance To Enact Section 1163.03 (d) Of The Codified Ordinances Of Granville, Ohio. (Suburban Residential District)

No one appeared to speak for or against Ordinance No. 31-05

Ordinance No. 32-05, An Ordinance To Repeal Section 1159.03 (e) Of The Codified Ordinances Of Granville, Ohio. (Village District)

No one appeared to speak for or against Ordinance No. 32-05

Ordinance No. 33-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses. (Executive Search Committee)

No one appeared to speak for or against Ordinance No. 33-05

Ordinance No. 34-05, An Ordinance To Vacate A Portion Of An Existing Section Of South Granger Street.

No one appeared to speak for or against Ordinance No. 34-05

Mayor Robertson closed the public hearings at 7:50 pm.

 OLD BUSINESS Ordinance No. 29-05, An Ordinance To Amend Chapter 1162 Of The Codified Ordinances Of Granville, Ohio (Structural Demolition) was reintroduced by Councilmember Barsky. Second by Councilmember OKeefe.

Discussion: Councilmember Barsky discussed the changes made to the Ordinance. She asked that a friendly amendment be made to change detrimonious to detrimental in Section 1162.01. Vice Mayor Lucier stated that she had a process question and she wondered how matters would move from the Manager to the Planning Department. Mr. Strayer stated through an Ordinance. Vice Mayor Lucier stated that this ought to be clarified. Vice Mayor Lucier moved to amend with the following and add (f) to Section 1162.02: (f) Following recommendation by the Planning Commission or Manager and Planner Village Council will review the application and come to a decision by Ordinance within 60 days of the recommendation.

Second by Councilmember OKeefe. 

Roll Call on Amendment for Ordinance No. 29-05: OKeefe, Barsky, Lucier, Hartfield, Herman, Robertson (6, 0).

Vice Mayor Lucier made a motion to amend Section 1162.05 Bond and change the last sentence in the first paragraph to read: Any future construction plans or landscaping that have not been implemented in a timely period consistent with the schedule will result in the Bond being forfeited. 

The motion was not seconded. 

Councilmember OKeefe stated that the committee discussed having a timeframe so those taking down structures would have to put something back on the property. She stated that she preferred the current language in the Ordinance that Vice Mayor Lucier moved to amend. 

Vice Mayor Lucier explained that in the past the Village Manager has had to come to Council because he has had no real reason to extend the timeframe. Councilmember Barsky indicated that she is inclined to be flexible and perhaps if the Manager had an issue he/she could come to Council if there is a question. 

Mayor Robertson stated that the current setup in the Ordinance seems to be reasonable and Council cannot anticipate everything that might happen. Mayor Robertson asked what might happen if someone demolished a house without permission. Mr. Strayer stated that there are sections in the Charter that impose a $500 a day fine until a structure is built. He stated that a permit for demolition is definitely needed. 

Roll call vote: Hartfield, Barsky, Lucier, OKeefe, Robertson, Herman. (6-0). Ordinance No. 29-05 is adopted.

Ordinance No. 30-05, An Ordinance To Amend Chapter 1161.05 (b) Of The Codified Ordinances Of Granville, Ohio. (Architectural Review Overlay District) was reintroduced by Councilmember Barsky. Second by Councilmember OKeefe.

Discussion: Councilmember Hartfield stated that the memo indicated that there would not be an AROD extension, unless extensive changes would take place. Councilmember Barsky stated that based on the citizens comments, they agreed to change Ordinance 30-05 and AROD standards, but the Suburban Residential District Regulations would be the best place to handle the massing issues. Mayor Robertson stated that they felt they were accomplishing the same thing they set out to do, but in a different way. Councilmember Herman stated that he is glad this is being addressed and he thinks it was a terrific idea to be very specific. 

Roll call vote: Barsky, Lucier, OKeefe, Robertson, Herman, Hartfield. (6-0). Ordinance No. 30-05 is adopted.

Ordinance No. 31-05, An Ordinance To Enact Section 1163.03 (d) Of The Codified Ordinances Of Granville, Ohio. (Suburban Residential District) was reintroduced by Councilmember Barsky. Second by Councilmember OKeefe.

Discussion: Councilmember Barsky made a friendly amendment to change the word and to an.

Councilmember Barsky made a motion to adjust the order in Section 1163.03 (d) (1) Review and approval by the Planning Commission would be required for any new structure. (2) In any application where an addition, expansion, renovation, or remodeling to and existing structure is proposed, if the new enclosed square footage is greater than 25% of the existing, structure, the application must follow the guidelines of the AROD. This includes all development requirements outlined in Chapter 1161 and review and approval by the Planning Commission.

Second by Councilmember Herman. Roll Call Vote on Amendment: Barsky, Hartfield, Herman, Robertson, OKeefe, Lucier. (6, 0). 

Councilmember Barsky stated that she would recommend changing the reference to footprint to square footage. Mr. Strayer stated that a footprint of a home would remain the same even if a third story addition were added, so he felt that the square footage is the best thing to go by. Mayor Robertson commented that they need to remember what they are trying to prevent and she wondered if it would be wise to change the total percentage to 20%, rather than 25%. Councilmember Herman asked how many of the homes in the Village would be affected by the Ordinance. Mr. Strayer stated 2/3rds. Mayor Robertson stated that there was a case that initiated this Ordinance and she wondered what the percentage addition was estimated to be in this case. Mr. Strayer stated 40%. 

Councilmember Barsky made a motion to change the percentage in Section 1163.03 (d) (2) from 25% to 20%. The motion was seconded by Councilmember OKeefe. 

Roll Call Vote on Amendment for Ordinance 31-05: Hartfield, Robertson, Herman, OKeefe, Lucier, Barsky (6, 0)

Roll call vote on Ordinance No. 31.05: Lucier, OKeefe, Robertson, Herman, Hartfield, Barsky. (6-0). Ordinance No. 31-05 is adopted.

Ordinance No. 32-05, An Ordinance To Repeal Section 1159.03 (e) Of The Codified Ordinances Of Granville, Ohio. (Village District) was reintroduced by Councilmember Barsky. Second by Councilmember OKeefe.

Discussion: Councilmember Barsky stated that the idea is to delete any parking requirements for the business district from the code and the rationale is to make parking the responsibility of everyone involved. She added that they also want to have the parking requirements looked at and studied. Vice Mayor Lucier asked if people can build homes without having off-street parking. She stated that she agrees with the Ordinance in the business district, but she would not want it to apply to the residential district. Vice Mayor Lucier moved to amend Section 1159.03 (e) Other Requirements to read as follows:

(1) For permitted and conditional uses within the VRD, all required parking is to be provided on site. (2) All application requirements of the landscaping, sign, architectural review and general regulations of this Zoning Ordinance shall be met. (3) Outdoor storage or display of merchandise on public sidewalks shall be prohibited unless written application is made and approval granted by the Village Manager or his/her designee. 

Second by Councilmember Barsky.

Roll Call Vote on Amendment for Ordinance 32-05: Herman, Hartfield, OKeefe, Lucier, Barsky, Robertson (6, 0).

Councilmember Herman stated that he would like to see a cap put on the number of spaces. Mr. Strayer stated that this Ordinance is a first step and they need to further address parking issues with a study. He stated that he agreed that there should be a cap put on the number of parking spaces. 

Dan Bellman, 320 North Pearl Street, spoke to Council about the parking spaces. He stated that he sees it as appropriate for the downtown areas, but feels areas on South Main and Prospect should not be included. Councilmember Herman stated that its a balance because you do not want to discourage downtown businesses who are aiming to make the downtown area thrive. Mayor Robertson stated that there are points being brought up that deserve to be heard in committee, and she suggested moving on with the Ordinance and addressing them later in committee. She stated that the Ordinance could also be tabled or voted down. 

Councilmember Hartfield made a motion to Table Ordinance No. 32-05. Second by Vice Mayor Lucier. 

There were 4 (Yeas) and 2 (Nay-Barsky, Robertson). Ordinance No. 32-05 is tabled. 

Ordinance No. 33-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses. (Executive Search Committee) was reintroduced by Councilmember Lucier. Second by Councilmember Barsky.

Discussion: Councilmember Herman asked if the amount replaces the fixed price. Molly Roberts stated yes. Vice Mayor Lucier asked if this amount includes the reimbursements. Molly Roberts stated yes. 

Roll call vote: Robertson, Herman, Hartfield, Barsky, Lucier, OKeefe. (6-0). Ordinance No. 33-05 is adopted.

Ordinance No. 34-05, An Ordinance To Vacate A Portion Of An Existing Section Of South Granger Street was reintroduced by Councilmember Hartfield. Second by Vice Mayor Lucier.

Discussion: Village Planner, Chris Strayer, stated that this is a road right of way and there has been agreement with the property owners on this matter. Councilmember Herman asked what the advantages are and why this is being done. Mr. Strayer stated that it is a right of way that will not ever improve and there are upkeep costs and maintenance issues. Councilmember Barsky asked about the small portion that will not be vacated. Mr. Strayer stated that there is agreement with the property owner that they maintain this portion and it will be considered a driveway. 

Roll call vote for Ordinance No. 34-05: Herman, Hartfield, Barsky, Lucier, OKeefe, Robertson. (6-0). Ordinance No. 34-05 is adopted.

 NEW BUSINESS Resolution No. 05-49, A Resolution For Adoption Of The National Incident Management System (NIMS) was introduced by Councilmember Barsky. Second by Councilmember OKeefe.

Discussion: Molly Roberts stated that the Resolution comes from a request by the Licking County Homeland Security and it allows the Village to receive FEMA funds if ever needed. 

Motion carried (6, 0). Resolution No. 05-49 is adopted. Resolution No. 05-50, A Resolution To Support Of Make A Difference Day was introduced by Councilmember Hartfield. Second by Councilmember OKeefe.

Discussion: Councilmember OKeefe asked if Heath and Newark are involved. Mayor Robertson stated yes and this was discussed at their last joint meeting. Councilmember OKeefe asked what the obligations are. Ms. Roberts stated none. Ms. Roberts stated that the City of Heath is working with their Rotary on a knitting project and she plans to ask the Granville Rotary if they are interested in participating in a similar project. Councilmember Herman stated that he would have liked to have seen an actual project tied to the Resolution. Mayor Robertson stated that the passage of the Resolution would allow that to happen. 

Motion carried (6, 0). Resolution No. 05-50 is adopted.

 REVIEW OF MINUTES Regularly Scheduled Meeting of August 17, 2005 Councilmember OKeefe moved to accept the minutes as amended; seconded by Councilmember Hartfield. Motion carried, 6-0.

Council discussed a reference in the minutes in regards to a letter about the Bluesfest. They later moved the discussion to Other Council Matters. 

COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier Councilmember Hartfield stated that she would like to see the committee review the St. Lukes request at their next meeting. She asked that St. Lukes be contacted and asked to attend the next meeting once a date has been agreed to. Council also discussed some information they needed from Law Director Crites in regards to the lease agreement. Law Director Crites is working with Molly Roberts to get the needed information. Members of Council were at first unsure if the matter was coming directly to Council or going to the EFP Committee first. Mayor Robertson stated that it would be her preference to see the matter discussed in committee and then go to Council. 

Granville Foundation  Main No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main Councilmember Hartfield stated that a meeting needs to be set up. Village Planner, Chris Strayer agreed. 

Councilmember Hartfield also stated that she would like to see the bricks on North Main Street addressed. Mr. Strayer stated that he would contact the Service Director about this. 

Councilmember Hartfield stated that she would like to know the status of the light on State Route 37 in regards to timing. Councilmember Herman stated that a letter should be sent to ODOT and that he sees there being a risk for something bad to happen at this light. Mr. Strayer stated that he and Jim Havens are working together on sending a letter to ODOT. Councilmember OKeefe inquired if there are any police reports with accidents at this location. Mr. Strayer stated that this would not be Granvilles jurisdiction, but the Licking County Sheriffs Office. 

Councilmember Hartfield inquired on the completion date for the Cherry Street bridge project. Mr. Strayer stated that he would contact the project manager and get a status report. 

Councilmember Hartfield stated that the Farmers Market will be held in the Methodist Church parking lot during the Bluesfest. She asked that the barricades that they normally use be placed in the alley between the church and the parking lot. Councilmember Hartfield also asked to have No Parking signs put on North Main Street on the evening of Friday, September 16th. Mr. Strayer agreed to see that this is completed. Planning Commission  OKeefe Mayor Robertson attended the meeting and reported that a fence for First Federal Savings was approved. She said that there were some people who spoke against the fence, but the Planning Commission felt the fence was being placed on First Federal Savings property and they approved the application. Mayor Robertson went on to say that there was fervent discussion between neighbors in regards to a spa Dan Rogers would like to place on his property. She indicated that the spa would be placed in the ground. Mayor Robertson stated that she indicated earlier that evening that they would review the request, but there are some underlying issues. Mayor Robertson stated that applications for 312 East College and 224 East College were approved. She stated that Lisa McKivergin spoke in regards to 224 East College and they wish to turn the property into four condos. She added that the application was approved on the condition that the final windows were approved. Mayor Robertson stated that an application from Unizan Bank to place an ATM was approved. She stated that there was a work session for a home on West Broadway that got favorable responses and there was also a work session with Cleveland Hall/Denison University. She stated that this building is located off of College Street and they are proposing some exciting changes. Mr. Strayer stated that he has the presentation if anyone would like to review it. Councilmember Barsky stated that the drawings do not seem to be compatible with the rest of the buildings character. Mayor Robertson stated that nothing has been agreed to since it was a work session. She also stated that the representatives from Denison suggested possibly closing off College Street from North Mulberry St. to Plum St.  to make this area more pedestrian friendly. Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson Councilmember Barsky stated that Al Packer was representing the owners of the Ruth Styche property and inquired on having water and sewer extensions made to the property. She stated that Mr. Packer indicated that he believes other property owners in this area will demonstrate a similar interest. Councilmember Barsky stated that Mr. Packer was asked to find out what the property owners are interested in doing and he expressed an understanding that the Village is not interested in development that results in sprawl, and that the communications will be necessary amongst the owners, Township, and Village.

Councilmember Barsky stated that Mr. Pinkerton and Mr. Hester are interested in proceeding with the JEDD. She stated that this matter will be on the Township agenda for September 14th. Councilmember Barsky stated that although the property size is small (15 acres), it could be a start. Councilmember Barsky stated that a possible Ordinance could come as early as September 21st. 

Councilmember Barsky stated that Mr. Strayer is working on the 208 Plan and this could result in needing to develop a new Comprehensive Plan. 

Councilmember Barsky stated that Jim Havens has expressed concern about the visual impacts of cell towers. She stated that Mr. Strayer suggested working on the zoning that results in good service for the community and looks good in the Village. Councilmember Barsky stated that Mr. Havens indicated that the township cannot have any control on this, while the Village can. 

Councilmember Barsky stated that a study is needed at the Speedway intersection to see if there should be dual turn lanes, but the Village does not have the ability to ask for one. She stated that they can not move forward on the Speedway approval until they have ODOT approval. Mr. Strayer stated that they thought ODOT would require a study and they will send a letter of facts to ODOT. Councilmember Barsky stated that the court has mandated that Speedway be built pending approval of ODOT, and Mr. Strayer and Mr. Crites will write a letter to ODOT headquarters (and District 5) laying this out. Law Director Crites added that it is important that this be done quickly so the Village doesnt appear to be dragging their feet. 

Councilmember Barsky stated that the committee also discussed parking requirements with Mr. Heim. She stated that they discussed the possibility of having a parking study done. Vice Mayor Lucier stated that the committee minutes indicate that Mr. Strayer will create a proposal to bring to the next Council meeting. Mr. Strayer stated that he is working on this.

Councilmember Barsky stated that the next P&Z Committee meeting will be September 13th and they could possibly have some stuff ready for the next Council meeting  September 21st. Recreation Commission OKeefe Councilmember OKeefe stated that the last meeting was held at the Conservation Club. She stated that the Recreation Commission has made a request for Village office space. Molly Roberts added that this is one of two requests that have come in. She stated that both requests will go to the EFP Committee. Senior Committee  OKeefe No Report.

SR 161 Accord  Barsky, OKeefe Councilmember OKeefe stated that she will attend the meeting on September 28th. 

Tree & Landscape  Barsky No Report.

Union Cemetery Main Council reminded people about the Stones Falling Westward Pageant at the cemetery on Saturday, September 10 and Sunday, September 11  4:00pm. There will be a plaque dedication for Karl Frazier at 3:30 on September 10th. 

OTHER COUNCIL MATTERS Community Involvement  Hurricane Katrina Mayor Robertson stated that she asked for this to be placed on the agenda so Council could discuss ways in which they can get involved. She stated that she has spoken with Mark Andrew (who lives in the Village) and he works for FEMA. She stated that she has asked him to be on the lookout for ways that the Village can help. Mayor Robertson stated that it could be that there are so many independent things happening that there is no need to put something together. Mayor Robertson also stated that Molly Roberts distributed a list of ways to offer assistance with the Ohio Municipal League. She stated that they have the option to be a sister city with another town affected by the storm. Councilmember OKeefe wondered if there might be a way to sponsor a family to live here in Granville. Vice Mayor Lucier stated that she saw a news report where a town in Massachusetts did this, and they did ask for the refugees to have some ties to that particular area. Councilmember Herman suggested looking at what other municipalities are doing. Law Director Crites stated that Pataskala is sending some of their police staff down to the Gulf area to assist and they are receiving their full pay. Councilmember Barsky stated that there may need to be some time for all of the involved relief organizations to sort things out. Mayor Robertson added that it will take the effort of the entire community to assist the victims of Hurricane Katrina. Vice Mayor Lucier stated that one option might be to discount water bills of those who contribute to the Hurricane Relief efforts through cash donations. Vice Mayor Lucier added that the Gulf region could take advantage of the expertise that we have and we could send some staff down to help. Mayor Robertson stated that she is attracted to the idea of acting as a sister city, and she asked Molly Roberts to further investigate this idea. Ms. Roberts agreed. Councilmember Herman stated that the Village would have to ensure that the decision is feasible and financially viable, but sending staff members and acting as a sister city could be a short and long term approach to helping the victims of the hurricane. He also asked if someone could check with Pataskala to see if their experience in sending staff down to the Gulf region was suitable and what organization did they go through. Ms. Roberts stated she thought they set things up through the Red Cross. Councilmember Barsky agreed that the Village does still need to be responsible for maintaining services in the community, and perhaps the staff volunteers could be sent down in a staged approach. Councilmember Herman asked Ms. Roberts to come back to Council with a plan. 

Councilmember Barsky made a motion to authorize Ms. Roberts to allow law enforcement staff the option to volunteer for the relief efforts for Hurricane Katrina for a one to two week timeframe and maintain their salary. Second by Vice Mayor Lucier. Motion carried 6-0.

Mayor Robertson asked if Ms. Roberts could communicate the status of this to Council via email. 

Smoking Ban - Mayor Robertson stated that Newark has passed a smoking ban that would be in effect after Heath and Granville have passed similar Ordinances. Law Director Crites went on to say that Heath and Granville have passed Ordinances, but there needs to be a final determination if all three Ordinances are substantially similar. He stated that he has read in the newspaper that establishments having liquor sales of 85% or greater are excluded in the Newark ban, as well as private clubs. Law Director Crites stated that he needs to be in contact with the city of Heath to see what they are doing and he should have more information to Council at the next Council meeting. He stated that Granville does have thirty days, so the timeframe will suffice. Councilmember OKeefe asked if it was Law Director Crites professional opinion that the three Ordinances are substantially similar. Law Director Crites stated yes. He went on to say that he should have a Resolution for Council at the next meeting, and he will get a copy of the Heath Ordinance. Councilmember Herman suggested notifying the effected businesses as a courtesy. Mayor Robertson agreed and she wondered if it should be done before or after Council ascertains if the Ordinances are substantially similar. Councilmember Herman stated after. Mayor Robertson stated that this should give the businesses two weeks notice before the Ordinances would be in effect. 

Molly Roberts stated that there has been a request by the Knights of Columbus to place a booth on the sidewalk outside of Keller-Williams real estate. She stated that Tim Hughes has granted permission, and the booth would be used to hold a raffle for a zero-turn radius mower. All proceeds would be to Hurricane Katrina relief efforts. She believed the booth would be in place this coming weekend.

Bluesfest  Councilmember Herman wished to discuss a letter signed by three merchants that was sent to committee at the last Council meeting. He stated that there appears to be a desire to elevate the issue of the Bluesfest to be of some level of formal scrutiny. He questioned whether or not it is appropriate to address this in this form and if it is adding more bureaucratic processes. Councilmember Herman stated that he could see if it were a dozen merchants requesting to move the Bluesfest and he stated that he believes neither of the merchants who signed the letter were in business during the last Bluesfest. Mayor Robertson stated that it has been her experience that this Council has always welcomed comments by citizens and listened. Councilmember Herman stated that they often have citizens comments that dont rise to a degree that they need to be sent to committee. He asked about the Knights of Columbus request that came in and stated that this request didnt go to a committee for discussion. He stated that it is important for Council to look at the issue to see if it is appropriate for discussion in committee. Councilmember OKeefe stated that some citizens ask for more attention than others and as members of Council, they need to listen. Mayor Robertson and Councilmember Hartfield stated that they thought Councilmember Herman was overreacting. Mayor Robertson stated that sending an issue to committee is a judgment call and she said to let it be her judgment since she is the one sending matters to committees. She added that there is no agenda here and she felt that Councilmember Herman is close to the issue. She went on to say that Council did receive a letter from a merchant requesting to keep the Bluesfest in the downtown area, and perhaps Councilmember Herman could have them attend the committee meeting. It was noted that Councilmember Herman could not attend the committee meeting because he was a member of Council. Mayor Robertson stated that the larger issue at hand is the use of the street. She stated that there have been complaints over the last few years about the closing of the roads for the 4th of July and the Antiques Fair, and she stated that it is a viable thing to consider when you close a street in the community for a period of time. Councilmember Herman stated that this seems to be going into a level far more than just the Bluesfest location. Councilmember Barsky stated that there have been concerns over closing the road for the 4th of July for the past five years. Mayor Robertson stated that no one is talking about a whole new level of bureaucracy at this point and this is not her intent. She stated that when a young lady came to Council recently to request a dog park, this too went to a committee to be further discussed. Councilmember Herman stated that if the public use is the matter, this means taking action beyond what is currently there. Mayor Robertson stated that they have only been asked to think about the request made by the three merchants. 

Tom Dority  Council discussed an email that Mr. Dority had sent to them in regards to the search for a Village Manager. The email listed qualifications and background information sought for the Village Manager. Council made numerous changes to the document and Mayor Robertson agreed to send the final corrections to Mr. Dority. She stated that any suggestions/changes should be given to her by this weekend so Mr. Dority can begin the search. 

ADJOURNMENT (10:40 pm) Councilmember Herman moved to adjourn. Second by Councilmember OKeefe. Motion carried, 6-0. Meeting adjourned.

 

Submitted by Melanie Schott

Council Minutes 8/17/05

VILLAGE OF GRANVILLE COUNCIL MINUTES August 17, 2005

CALL TO ORDER (by Mayor Robertson at 7:35pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Hartfield, Main, OKeefe, Vice Mayor Lucier, and Mayor Robertson; Manager Joe Hickman, and Law Director Mike Crites. 

 Councilmember Main made a motion to excuse Councilmembers Barsky and Herman. Second by Vice Mayor Lucier. Motion carried. 

APPROVAL OF AGENDA (7:36pm) Councilmember Main moved to amend the agenda to include a brief recess at 8:30pm. Vice Mayor Lucier second. Motion carried. 

CITIZENS COMMENTS Debbra Hannahs - 120 E. Broadway, owner of Home Pleasures, represents merchants who have submitted a letter requesting that the Blues Fest be moved from the downtown area to Bryn Du in 2006. She stated that anytime the streets are closed for an event it disrupts sales. She also noted that the noise was a concern and customer handicap parking was not accessible during these downtown events. 

Ben Rader - 130 W. Broadway, noted that the Village has spent 1M + on the Bryn Du Mansion over the last 3 years and is concerned that the mansion will become a bigger burden on the General Fund. He suggested that the BluesFest could be made into something special for the Village, which cannot be done with the present venue. The Bryn Du Mansion property would be a great venue for that type of an event and could make money to support the mansion with sponsorship, title rights etc. He feels there are numerous reasons to have the BluesFest at Bryn Du and few reasons to have the event in the center of the Village. He feels this would be a great opportunity to support the mansion and if done properly could be turned into a world class event.

Mark Parris - 251 Bryn Du Drive, noted that several months ago a group of citizens came to Council with a concern over the ever increasing interactions with white tale deer in the Village. He said that an impromptu committee was formed and have met and reviewed legal aspects and biology of deer. He is requesting that Council assign the issue to a Council Committee for further review. The topic will be assigned to the LSSU Committee for review. Gayle Mulvey  3313 Raccoon Valley Road and Abigail Curtis  40 Hampden Drive, presented Council with a proposal for a Dog Park at Wildwood Park. Ms. Mulvey noted that the idea had first been discussed with the P&Z Committee. Some of the benefits of a park; to allow dogs to exercise and socialize safely; promote responsible dog ownership; and allow dogs owners to socialize. She noted that it has been the experience of communities with dog parks that dog owners cooperatively take responsibility of their own dogs and have proven responsible with clean up. The location at Wildwood would be easily accessible to most of the Village with water, restrooms and parking available. Ms. Mulvey feels it would be a neat community benefit for all of Granville. Following a brief discussion of expenses associated with a dog park, Council suggested that Ms. Mulvey and Ms. Curtis first get the support of the Evans Foundation, and then pursue avenues for funding. Ms. Mulvey suggested that the Granville Recreation Commission be approached for possible funding. Ms. Mulvey feels the price of the park is reasonable considering the benefit to the community. It was also noted that expenses have been kept to a minimum due to the style of fencing chosen. Village Planner Strayer will review the Flood Plain standards for compliance as it relates to fencing in the area. Ms. Mulvey will report back to Council.

Council thanked Ms. Mulvey and Ms. Curtis for their work on this project. Larry Fletcher - Executive Director of the Greater Licking County Convention & Visitors Bureau (LCCVB) gave a Powerpoint presentation explaining that the LCCVB is one of sixty six convention and visitors bureaus (CVBs) in the State of Ohio. He noted that some are tied to Counties (like this one), some are tied to cities and some are tied to regions. The mission of CVBs is to promote tourism and bring visitors and conventions in the area of representation. Licking Countys CVB was formed in 1981, although updated to the current version one year ago after a split from the Licking County Chamber of Commerce. Mr. Fletcher stated that he is privileged to be the first director of the LCCVB. He suggested that the LCCVB could market tourism for Granville. He also noted that one of the most significant accomplishments has been to create a new brand for the countys tourism product. Following the Powerpoint presentation explaining the process for creating the brand, including marketing and branding review teams, Mr. Fletcher noted the importance of promoting the advertising so that when visitors come to Licking County they will experience more than just attractions. They should discover something tangible that would draw them to the area again and again by escaping their world and finding themselves in ours. He gave examples of some of the ads that are being promoted and shared a TV commercial that is currently being seen on the Ohio News Network and a number of cable networks in the Columbus area.

Gloria Hoover commented that the Granville Lifestyle Museum has been working with the LCCVB since 1986 and very actively in the past year. She noted that the Lifestyle Museum has been dependant on them for bus tours. The community is very dependent upon visitors coming to Granville and bringing dollars, and feels that Larry is doing a great job with his marketing directors and is pleased that they are in place.

Council agreed that the ads have captured the County very well. They thanked Mr. Fletcher for his presentation. Ms. Hoover also addressed Council regarding a letter she has submitted to the Village Offices, Sentinel and First Federal. She noted that First Federal bought the property at 209  211 E. College Street with the intent of converting the property into a parking lot for First Federal employees and customers. Ms. Hoover noted that when First Federal built their new location on N. Prospect, it was required that they provide additional parking space for their employees. In January 2004, First Federal began discussing the idea of putting up a fence and demolishing the house. Noting that she is sympathetic with parking issues of downtown businesses she agreed, at that time, to support parking in the backyard only. However, when it comes to demolishing the house she feels there are two agendas, 1) she does not want to live next to a parking lot; and 2) what does the neighborhood want. She noted that as a result of meetings since January 2004 the neighbors are up in arms. First Federal has stated that they do not want to be landlords and the house has been vacant since purchased and it is deteriorating and needs work. Ms. Hoover feels the whole ploy is demolition by deterioration. In July there was a meeting between the neighbors and First Federal (Sara Wallace) who presented a drawing of the proposed parking lot. The neighbors countered with many reasons why a parking lot would be undesirable including the fact that the sidewalk is used by numerous pedestrians (children, etc) daily. She noted that the meeting ended with a stale mate. Therefore, she has decided to rescind her support of the fence for a parking lot, and will not cooperate in any way to proceed with a parking lot. 

Mayor Robertson closed citizens comments at 8:21pm

 PUBLIC HEARING None scheduled. 

OLD BUSINESS None scheduled

 NEW BUSINESS Resolution No. 05-39, A Resolution Appointing Molly Roberts As The Acting Village Manager Of The Village Of Granville, Licking County, Ohio And Establishing The Acting Village Managers Salary was introduced by Councilmember Main. Second by Councilmember Hartfield.

 Discussion: It was noted that this recommendation comes from the EFP Committee. The salary will be covered by the 2005 Budget appropriation for the Village Manager.

Motion carried. Resolution No. 05-39 is adopted.

 Resolution No. 05-47, A Resolution Of Appreciation For Joe Hickman was introduced by Councilmember Main. Second by Councilmember Hartfield.

 Discussion: Mayor Robertson read the Resolution in its entirety.

Motion carried. Resolution No. 05-47 is adopted. 

Council took a recess at 8:25pm to enjoy Whits Frozen Custard in celebration of Joes retirement.

Council re-convened at 8:50pm 

 Resolution No. 05-40, A Resolution Authorizing And Directing The Village Manager To Enter Into A Contract With The Mercer Group, Inc. was introduced by Councilmember OKeefe . Second by Councilmember Hartfield.

 Discussion: None.

Motion carried. Resolution No. 05-40 is adopted.

 Resolution No. 05-42, A Resolution To Authorize The Village Manager To Seek Bids For Burg Street Improvements was introduced by Councilmember Hartfield. Second by Councilmember Main.

 Discussion: Following excellent input from many citizens, the LSSU Committee is recommending a solution to the problems of Burg Street while still maintaining the integrity of the street. Manager Hickman noted that funds will need to be appropriated, or the project may be bonded. That will be decided once the project has been bid.

Motion carried. Resolution No. 05-42 is adopted.

 Resolution No. 05-43, A Resolution To Authorize The Village Manager To Advertise For Bids For The Purchase Of Water Treatment Chemicals was introduced by Councilmember Main. Second by Councilmember Hartfield.

Discussion: Annual houskeeping item.

Motion carried. Resolution No. 05-43 is adopted.

 Resolution No. 05-44, A Resolution To Fill A Vacancy On The Granville Arts Commission was introduced by Vice Mayor Lucier. Second by Councilmember Hartfield.

 Discussion: On behalf of the Granville Foundation, Councilmember Main noted that the Foundation is happy to have Meg Ginther represent them on the Arts Commission.

Motion carried. Resolution No. 05-44 is adopted.

 Resolution No. 05-45, A Resolution Authorizing The Transfer Of Sick Leave Upon The Retirement Of The Village Manager was introduced by Councilmember OKeefe. Second by Councilmember Hartfield.

 Discussion: Manager Hickman would like to transfer some sick time to an employee that has used their sick time due to a recent illness and possible future needs. It is noted that sick leave transfers will be considered on a case by case basis. 

Motion carried. Resolution No. 05-45 is adopted.

 Ordinance No. 33-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was introduced by Vice Mayor Lucier. Second by Councilmember Hartfield.

Mayor Robertson set the public hearing on Ordinance No. 33- 05 for September 7, 2005.

 Ordinance No. 34-05, An Ordinance To Vacate A Portion Of An Existing Section Of South Granger Street was introduced by Councilmember Hartrfield. Second by Councilmember Lucier. Mayor Robertson set the public hearing on Ordinance No. 34- 05 for September 7, 2005. 

EXECUTIVE SESSION Councilmember Harftfield moved to enter into Executive Session pursuant to ORC 121.22(G)(1), To consider compensation of a public employee. Second by Councilmember OKeefe.

Roll call: Hartfield (y), Lucier (y), Main (y), OKeefe (y), Robertson (y). 5-0

Time in: 8:59pm 

 Councilmember Main moved to return to regular session. Second by Councilmember Hartfield.

Roll call: Lucier (y), Main (y), OKeefe (y), Robertson (y), Hartfield (y). 5-0

Return to regular session: 9:44

 Resolution No. 05-48, A Resolution Expanding The Duties And Responsibilities Of The Village Planner And Providing Additional Provisional Compensation was introduced by Councilmember Hartfield. Second by Councilmember Lucier.

 Discussion: Councilmember Main moved to insert the annual salary of $50,000. Second by Councilmember OKeefe. Councilmember Hartfield made a motion to remove proposed Section III. Second by Vice Mayor Lucier.

Motion carried. Resolution No. 05-48 is adopted. 

REVIEW OF MINUTES Special Meeting of August 2, 2005. Councilmember Hartfield moved to accept the minutes as amended. Seconded by Councilmember OKeefe. Motion carried, 5-0.

Regularly Scheduled Meeting of August 3, 2005. Councilmember Hartfield moved to accept the minutes as amended. Seconded by Councilmember OKeefe. Motion carried, 5-0. 

MAYORS COURT REPORT  June The Mayors Court Report for the month of June was presented for review.

Discussion: None Councilmember Main moved to accept the June reports; seconded by Councilmember OKeefe. Motion carried 5-0.

Mayor Robertson instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes. 

MAYORS COURT REPORT  July The Mayors Court Report for the month of July was presented for review.

Discussion: It was noted that there were not many problems during the 4th of July. Vice Mayor Lucier suggested that Community Service hours be reported in the future. Councilmember Main moved to accept the July reports; seconded by Councilmember Hartfield. Motion carried 5- 0.

Mayor Robertson instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes. 

MANAGERS REPORT  June The Managers Report for the month of June was presented for review. 

Discussion: It was noted that there have been numerous trucks cited for overweight loads.

Councilmember Hartfield moved to accept the June report; seconded by Councilmember O;Keefe. Motion carried 5-0.

 Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes. 

MANAGERS REPORT  July The Managers Report for the month of July was presented for review. 

Discussion: None.

Councilmember Hartfield moved to accept the July report; seconded by Vice Mayor Lucier. Motion carried 5-0.

 Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier The Committee will begin collecting information for 2006 wage issues, including reviewing pay rates and attempting to determine whether the Village is still competitive. 2006 Budget reviews with Finance Director Molly Roberts will begin. It was concluded that transfer of sick leave would be addressed on a case by case basis. An agreement was reached with Adelphia for a three year term with an agreement to continue to provide courtesy cable service to many of the public buildings in Granville, with an extension to the Library and Bryn Du mansion. Adelphia has also agreed to provide a public access channel. Additionally, the GACC has requested that the Village pay for some of the lighting and wiring costs of the December Christmas trees. It was recommended by the Committee that the GACC use whatever is left over in the Business Development Fund. It was recommended that a Committee to review Petunia Park conditions be negotiated by property owners and not initiated by the Village. St. Lukes has asked the Village to request that they be exempt from property taxes. The Committee feels this issue should come before the full Council. Kendal Sewer Agreement will be reviewed by Kendal. Village Planner Chris Strayer gave an update on River Road to the Committee.

It was decided that the 2006 BluesFest review should be done in October/November by the Planning & Zoning Committee.

Granville Foundation  (Main) No report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main The Committee met this evening to discuss Burg Street. Comments were received from the neighbors. Many ideas and suggestions were given. A concern was expressed that the area would become a speed trap, however it does need to be widened and improvements made so that the road will be safer. It was noted that the Committee and staff have listened to the concerns via several meetings and incorporated them into the design and engineering. The road will only be widened to 18 feet, whereas local streets are usually 22-24 feet wide. The tree lawn will be increased so that trees can be planted.

The LSSU Committee will include on their next agenda the topic of deer hunting in the Village.

Planning Commission  OKeefe Several sign and change of use applications. First Federal fence application was tabled. Councilmember OKeefe is unavailable to attend the August 22 meeting. Mayor Robertson will attend in her absence.

Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson No report. Next meeting is scheduled for September 2, 2005  2pm. Recreation Commission OKeefe No report

Senior Committee  OKeefe No report

Union Cemetery Main Councilmember Main reported that there will be a pagent at the Old Colony on September 10th and 11th . There will also be a dedication to the late Carl Frazier for his role in the rehabilitation of the Cemetery. 

OTHER COUNCIL MATTERS Mayor Robertson reminded everyone to attend the Bicentennial picnic on Sunday, August 21, 2005.

 Mayor Robertson, along with Councilmember OKeefe and Village Planner Chris Strayer attended a CVR/SR16 meeting. Matt Hill, of LCATS discussed the presentation that will be given at TRAC on October 20, 2005. Council should consider beforehand whether it will participate financially. Mr. Strayer advised that the Planning & Zoning Committee should review the financial needs and make a recommendation to Council. Ms. Robertson noted that it was encouraging to see many different entities working together in a team effort. She also noted that Chief Cartnal had done a terrific job in providing traffic statistics from the intersection. Mayor Robertson, along with Councilmember OKeefe and Village Planner Chris Strayer attended a Community Connections meeting. There was a developer in attendance who discussed an interest in pursuing a development on the Fackler property at the corner of CVR and Newark-Granville Road. The plan included one anchor store (Drug Mart) with many smaller stores. It was noted that this type of development does not fit within Granvilles zoning regulations. Ms. Robertson, OKeefe and Mr. Strayer will meet with the developer, if necessary, for further discussion.

 ADJOURNMENT (10:40pm) Councilmember Hartrfield moved to adjourn. Second by Councilmember OKeefe. Motion carried, 5-0. Meeting adjourned.

 Submitted by Beverly Adzic, Village Clerk 

Council Minutes 8/3/05

VILLAGE OF GRANVILLE COUNCIL MINUTES August 3, 2005

CALL TO ORDER (by Mayor Robertson at 7:34pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, OKeefe, Herman, Vice Mayor Lucier, and Mayor Robertson; Law Director Mike Crites and Finance Director Molly Roberts.

 Councilmember Barsky made a motion to excuse Councilmembers Main and Hartfield. Second by Councilmember Herman. 

APPROVAL OF AGENDA ( 7:36pm) Councilmember Barsky moved to remove the Public Hearing on Ordinance No. 21-05 because the Ordinance will be taken off the table and withdrawn during Old Business. Vice Mayor Lucier moved to accept the agenda as amended, seconded by Councilmember Barsky. Motion carried. 

CITIZENS COMMENTS (7:40pm) Art Morrow, 736 Mt. Parnassus Drive thanked Village Council and the Planning & Zoning Committee for taking into consideration the comments made by neighborhood residents regarding the proposed changes to the Architectural Review Overlay District. He feels the newest proposal for the Suburban Business District makes more sense and looks forward to the new language. Barb Hammond  President of the Granville Area Chamber of Commerce asked for Councils consideration in involving additional entities in the interview process during the search for a new Village Manager. The Chamber feels there should be a representative from its professional and retail membership, as well as representation from the School Board, Denison University, and Granville Township. Recognizing that Granville is entering a challenging time this could be an ideal opportunity to re-establish connection between all entities, as Village matters and decisions affect the entire community. It is noted that one of the Executive Search Firms being considered has recommended that Council hold a reception for the purpose of allowing an opportunity for the community to meet and interact with the candidates. Mayor Robertson stated that this suggestion would be taken into consideration.

 Bill Habig  MORPC  Mr. Habig gave a power point presentation regarding the need for a Planning Accord for the SR161 freeway corridor between New Albany and Granville. He explained the projected growth in this section of the County. A survey of Licking County residents that most respondents were satisfied with the quality of life in Central Ohio, and are neutral with the concern of growth. The survey also noted that 91% of those responding to the survey agree that infrastructure should be built at the time of development and that schools should coordinate planning with new development. Mr. Habig went on to explain that there is a seven county regional growth strategy (Regional Connections), of which Licking County is participating. He also noted that the Rocky Fork Blacklick Accord (done by New Albany and Columbus), which lasted 10 years, has been reasonably successful. The idea is to create a panel of one representative each from Licking County, New Albany, Jersey Township, St. Albans Township, Alexandria, Granville Township and Granville Village (and others as necessary) to decide the content of such an Accord. The mission of the Accord would be to bring a Unified Growth Management Plan to an area facing the pressures of development and change. The purpose is to knit together large and small communities, townships and municipalities. The outcome would be to provide a Unified Growth Plan, not a Master Plan or a detailed Zoning Plan, but rather a conformed guideline for all governments. The main reason for the Accord is the freeway and the changes that will take place along the natural corridor. The Accord would protect the area in a constructive manner by protecting natural resources, such as watershed and creeks. Some of the benefits to the Granville community would be the use of the MORPC GIS mapping and land use model, it would maximize economic impact and make the best use of the intersection, it would protect Raccoon Creek watershed, support local goals/plans, provide a voice, and facilitate working with neighboring governments for future plans. Mr. Habig is requesting Village Councils support in agreeing to participate in the SR 161/Licking County Planning Accord. Once support is received, MORPC will meet with all entity representatives to define what will come from the Plan. The Plan will be tailored to the needs of those entities. Mr. Habig made it clear that the purpose of this Accord is not to solicit membership to MORPC. The Accord will move forward as soon as support is received from the County, which is expected within the next two weeks. The entire plan will most likely take 12- 24 months to complete, depending on resources and membership. Mr. Habig feels this should not be an expensive process adding that there are some funds in the Regional Growth Project &and consulting will be provided by MORPC. 

Mayor Robertson closed public comments at 7:56 pm. 

PUBLIC HEARING Ordinance No. 27-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses.

No one appeared to speak for or against Ordinance No. 27-05

 Ordinance No. 28-05, An Ordinance To Amend Section 1305.01 Of The Codified Ordinances Of The Village of Granville.

No one appeared to speak for or against Ordinance No. 28-05

 OLD BUSINESS Ordinance No. 27-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was reintroduced by Vice Mayor Lucier. Second by Councilmember Herman. Councilmember OKeefe was recused.

Discussion: This is a one-time request that comes as a recommendation from the EFP Committee. The funds are to be used only to cover expenses of this fiscal year.

Roll call vote: Herman (y), Lucier (y), Robertson (y), Barsky (y). Motion Carried. Ordinance No. 27-05 is adopted (4,0).

On behalf of the Granville Fellowship, Director Jackie OKeefe thanked Council for their support. 

 Ordinance No. 21-05, An Ordinance To Amend Chapter 1161 Of The Codified Ordinances Of Granville, Ohio was removed from the table by a motion from Councilmember Barsky. Second by Councilmember Herman. Motion carried. (5-0)

Councilmember Barsky made a motion to withdraw Ordinance No. 21-05. Ms. Barsky suggested that based on considerable discussion by the P&Z and input from the community it is clear that there is a lack of understanding as to the rationale of the proposed amendments. It was decided that the same goal would be accomplished by re-vising the Suburban Residential Regulations. Second by Councilmember Herman.

Motion carried. Ordinance No. 21-05 is withdrawn (5,0). 

Ordinance No. 28-05, An Ordinance To Amend Section 1305.01 Of The Codified Ordinances Of The Village Of Granville was reintroduced by Councilmember Barsky. Second by Councilmember OKeefe.

Discussion: Amendments are the recommendation of Village Planner Chris Strayer. Mr. Strayer stated that the rationale for the increase in fees comes from the considerable amount of administrative time necessary to complete applications. The current fee structure has not been reviewed since 2000. Finance Director Molly Roberts noted that these fees go into the General Fund and offset some of the expenses incurred in administrating applications in the Planning & Zoning Department. Mr. Strayer noted that the fees for smaller applications like fences, sheds, and such were not increased significantly. Rezoning fees for PUDs and Development Plans were considerable due to their administrative requirements. Roll call vote: Lucier (y), OKeefe (y), Herman (y), Barsky (y), Robertson (y). 

Motion Carried. Ordinance No. 28-05 is adopted (5,0) NEW BUSINESS Resolution No. 05-37, A Resolution To Authorize The Village Manager To Advertise For Bids For 2005 Street Painting was introduced by Councilmember OKeefe. Second by Councilmember Herman.

Discussion: This is an annual housekeeping item. 

Motion carried. Resolution No. 05-37 is adopted. 

 Ordinance No. 29-05, An Ordinance To Amend Chapter 1162 Of The Codified Ordinances Of Granville, Ohio was introduced by Councilmember Barsky. Seconded by Councilmember OKeefe.

 It is noted that these amendments are a result of citizens comments and the need to clarify the nature of notifications and rationale of the Demolition Ordinance. 

 Mayor Robertson scheduled a public hearing on Ordinance No. 29-05 for September 7, 2005. 

 Ordinance No. 30-05, An Ordinance To Amend Chapter 1161.05(b) Of The Codified Ordinances Of Granville, Ohio was introduced by Councilmember Barsky. Seconded by Councilmember Herman.

 It is noted that this is an amendment to the Architectural Review Overlay District regulations in order to clarify building massing specifications. 

 Mayor Robertson scheduled a public hearing on Ordinance No. 30-05 For September 7, 2005. 

 Ordinance No. 31-05, An Ordinance To Enact Section 1163.03(d) Of The Codified Ordinances Of Granville, Ohio was introduced by Councilmember Barsky. Seconded by Vice Mayor Lucier.

 It is noted that the Planning & Zoning Commission recommends the addition of Section D, making Planning Commission approval necessary by addressing the issue of size related to additions, expansions, renovations and remodeling. The key is that when a building mass is greater than 25% enclosed space of the current structure, it will need to be reviewed under the AROD regulations.

 Mayor Robertson scheduled a public hearing on Ordinance No. 31-05 For September 7, 2005. 

 Ordinance No. 32-05, An Ordinance To Repeal Section 1159.03(e) Of The Codified Ordinances Of Granville, Ohio was introduced by Councilmember OKeefe. Seconded by Councilmember Barsky.

 The rationale of this Ordinance is to remove the parking requirements within the Village District so the responsibility of parking isnt the burden of the individual property/business owner but the responsibility of the businesses as a whole, i.e. Government bodies, Chamber of Commerce.

 Mayor Robertson scheduled a public hearing on Ordinance No. 32-05 For September 7, 2005. 

REVIEW OF MINUTES Regularly Scheduled Meeting of July 6, 2005 Councilmember Herman moved to accept the minutes as amended; seconded by Vice Mayor Lucier. Motion carried, 5- 0. 

COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier Three major items need addressed with the Committee: 1)Mid year budget information, 2)Time Warner/Adelphia would like to meet with the Committee, 3) River Road plan. A meeting is being scheduled.

Granville Foundation  Main No Report.

Councilmember Hartfield arrived. 8:30pm

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main Timing issues regarding the SR16/37 light was a current topic of the Committee. The Township will be submitting a letter to ODOT regarding concerns and has requested that the Village join them in that effort. Burg Street was discussed and the Village engineer was present. There was discussion regarding the use of concrete vs. timbers as a retaining wall. It was suggested that concrete would be the best solution based on longevity. The concrete can be stamped to look like brick with a cover of ivy. This topic will be addressed again during the August 17th meeting with the neighborhood. Further discussions will include wider tree lawn, and speeding issues and concerns. It was suggested that the current brick be removed and replaced with new brick, as the old brick is impossible to match. It was also mentioned that the old brick, once removed, could possibly be sold as souvenirs.

208 Plan  In a discussion with County Planner Jerry Brehms, Village Planner Chris was advised that the County would welcome the Villages plan, which could then be included in the County wide plan. Mr. Strayer will work with the Village Engineer to get the information about current infrastructure and fees, and compile an RFP to recruit a consultant. The expenses for the Plan will be included in the 2006 Budget.

Planning Commission  OKeefe Various sign applications were approved.

Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson Councilmember Barsky thanked members of the Committee for their dedication and efforts. The most recent amendments reflect the changing times and pressures and the need for the communitys quality of life to continue. The Dog Park is proceeding. Richard Pinkerton addressed the meeting with regard to certain properties joining the JEDD. Recreation Commission OKeefe Denison University is planning a 3K and 5K cross country meet at the Bryn Du property this fall.

Senior Committee  OKeefe No Report.

Union Cemetery Main No Report. 

OTHER COUNCIL MATTERS Resolution No. 05-37, A Resolution Of Council Support To Participate In A SR 161 Corridor/Licking County Planning Accord was introduced by Councilmember Herman.

Discussion: It was noted that no funds are currently required from the Village. This Resolution is in cooperation with other communities in supporting and participating in the Accord. The section of SR 161 from New Albany to SR 310 will go to bid May 2006, with the section from SR 310 to Granville going to bid May 2007. Projected completion of the corridor is 2009.

 An amendment was made to Section I with regard to Village representation on the Accord.

 Motion carried. Resolution No. 05-38 is adopted. (6-0)

 JEDD - Councilmember Barsky advised Council that she had met with Jim Havens (Township Trustee) and representatives from Owens. Owens has requested that their internal representatives review the JEDD before further action is taken, and will return by October 1, 2005 with their suggestions for the Owens property. Ms. Barsky noted that this does not preclude further discussion with others with regard to the JEDD template. 

 Spring Valley  Councilmember Barsky reported that she and Mayor Robertson have met with Jim Havens (Township), Pat Mohler (Chamber), and Ann Ormond (property owner) to discuss the familys plans for the property. Ms. Barsky also noted that she had received an e-mail inquiry from CD Williams and Associates, who will be doing the marketing of the property. Ms. Barsky informed them that the Village currently has no control because the property is in the Township. She did, however, suggest that they review the Township General Business District regulations, and the JEDD for appropriate zoning. Ms. Barsky also indicated that the Village would be very cautious in their review and consideration before extending sewer service and water without some firm agreement.

 Muskingum Watershed Conservancy District  Councilmember Barsky, along with Village Planner Chris Strayer, attended a meeting at the County Administration Building. She noted that all the residents in the District will be assessed in the near future for the changes necessary to upgrade the dams. 

 TRAC - Mayor Robertson reported on a meeting that she had attended with regard to the presentation for TRAC and the request for $5M. Mayor Robertson will introduce the presentation October 20, 2005 and is requesting that Chief Cartnal also attend to speak toward safety issues at SR16/CVR. Economic Development Seminar - Councilmember OKeefe noted that she, Finance Director Molly Roberts and Village Planner Chris Strayer attended a seminar sponsored by the Licking County Chamber of Commerce. It was suggested that communities who wished to attract development should provide clear and solid information online as developers review the internet for developable properties of interest. Mr. Strayer suggested that this type of information be provided by the Chamber of Commerce, i.e. developing, marketing, etc. 

 BluesFest  Councilmember Herman referenced a letter in the packet relative to the location of the BluesFest. Mr. Herman advised that he is on the BluesFest Board and most feel is a very good event for the community. In terms of the location, Mr. Herman feels the location is appropriate. He also requested that music be allowed until 10:30pm. He stated that typically the music lasts until around 10:15 and refreshments conclude around10:45pm. The streets are cleared around 11:00pm, and clean-up complete by midnight. Mr. Herman noted there was a rumor, yet to be substantiated, that there were objections to having the festival in the downtown area.

 Councilmember OKeefe noted that she would not be available to attend either of the next two Village Planning Commission meetings. She asked that another member of Council attend in her place.

 Finance Director Molly Roberts and Village Planner Chris Strayer excused themselves from the meeting.

 Executive Search Firm - Councilmember Hartfield reported on reference calls made on behalf of each of the two candidate firms. In reference to the Par Group, Ms. Hartfield noted that she spoke to the City of Moline, a community of 45,000, who said that the Par Group had been used by them many times. The Human Resources Director of Moline reported that the Par Group provided an excellent service, great candidates, gave suggestions and help throughout the process, altered the process to fit the needs of the community, and worked well with the staff and elected officials. Although they had no specific experience with Par Representative Greg Ford, they have had excellent experience with several different representatives from the company. It was noted that they have a great supportive staff and an enormous amount of contacts. Their most recent experience with Par Group netted an administrator with a great fit to the community.

 Ms. Hartfield also contacted the interim City Manager in Piqua for a reference on Mercer Group, Inc. She noted that the initial reference comments were mediocre but later attributed this to the fact that Piqua had made an unsuccessful attempt at completing the search process internally, and in fact were still in the process of completing their search using Mercer Group. The City Manager did note that Mercer Group had provided a decent group of candidates and that Mr. Dority (Murphy Group representative) was very professional and making a good effort. 

 Council discussed the presentations of the Special Council Meeting of August 2, 2005. Some of the notable comments/concerns: Mercer Group does a follow up evaluation after the first year. The representative from Mercer Group has been with the company for ten years. The lead individual from Par Group has only one year experience with this company. Par Group did not initially provide dates of when they worked with other communities. Council was concerned that possibly the Par Group sent a newer employee because Granville is not a larger community, and this would have been used as a learning tool for Mr. Ford. It was impressive that it appeared that the Mercer Group had an understanding of the nature of the community. It was also noted that Mercer Group was very conscious of the fact that Granville is a community with a college. Mr. Dority spoke of his work in similar towns with heavy academic connections and had been a former Oxford Village Manager.

It was noted that Mr. Dority did not express the same congeniality and personality interaction during Tuesdays presentations as Mr. Ford. However, it was concluded that the Mercer Group, Inc. had more experience, were detail oriented, more organized and better prepared. 

 Council unanimously agreed that Mercer Group Inc. would provide the best service in the search for a new Village Manager. Councilmember OKeefe made the motion to choose the Mercer Group, Inc. to provide the search for a Village Manager. Second by Vice Mayor Lucier. 

 Roll call vote: Herman (y), Barsky (y), Hartfield (y), Lucier (y), Robertson (y), OKeefe (y). (6-0) Motion carried. 

 There was a brief discussion of with regard to Council providing project priorities for Village Planner Chris Strayer. Council will review the list via e-mail and respond with suggestions for prioritizing the work load.

 Councilmember Barsky noted that she will not be in attendance at the next Council meeting. 

ADJOURNMENT ( 9:45pm) Councilmember Barsky moved to adjourn. Second by Councilmember Herman. Motion carried, 6-0. Meeting adjourned.

 Submitted by Beverly Adzic, Clerk of Council 

Council Minutes 8/2/05

VILLAGE OF GRANVILLE SPECIAL MEETING COUNCIL MINUTES August 2, 2005 

CALL TO ORDER (by Mayor Robertson at 6:05 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Hartfield, Herman, and OKeefe, Vice Mayor Lucier, Mayor Robertson and Law Director Crites. 

 Councilmember Herman moved to excuse Councilmembers Main and Barsky. Second by Vice Mayor Lucier. Motion carried (5-0). 

APPROVAL OF AGENDA (6:07 pm) Councilmember OKeefe moved to accept the agenda. Second by Councilmember Herman. Motion carried (5-0). 

EXECUTIVE SEARCH FIRM PROPOSALS The Mercer Group, Inc.  Thomas Dority, Senior Vice President and Sue Gapter-Dority, Vice President. Mr. Dority provided a handout to Council. A copy of the handout is available as part of these minutes. 

Mr. Dority stated that they are very pleased to be given consideration to assist the Village in the recruitment for a new Village Manager. He stated that they are a nationwide search firm that almost exclusively serves municipalities and non-for-profit organizations. He stated that they have a consortium of independent consultants that they work with. Mr. Dority stated that the Village should consider the trust and confidence they will gain in the personal services the Mercer Group can offer. He stated that they do not have junior associates who do the actual work, it is exclusively Sue and himself. Mr. Dority went on to say that they are interested to gain their knowledge from whatever group Council would like them to talk to. Mr. Dority stated that Council is welcome to view a complete list of City and County Managers that they have placed in years past, and he added that 90% of these people are still holding the position during the last five years. Mr. Dority stated that they have done recent searches for chief administrators for the following cities: Kent, Ohio; Joplin, MO; Jackson, MI; Hudson, Ohio; and Boulder, CO. He stated that they guarantee their work in many ways, one being that if a new Village Manager leaves the Village within the first year of appointment, they will repeat the recruitment at no added fee, but for out-of-pocket expenses only. Mr. Dority stated that this policy shows that they stand behind the person that is chosen, and they have only needed to exercise this policy two times. Once was due to an individual being recruited by another agency, and once was due to a death. He stated that the policy means they too have a stake in the search and they work hard to meet the needs of the Village. Mr. Dority stated that they also have a policy to not re-recruit a person away after they have been placed in a position. 

Mr. Dority provided some information about himself. He stated that he is a former City Manager with 23 years of experience, and 11 years experience as a search consultant. He stated that he has had many of his clients return business back to him. Mr. Dority stated that he has a graduate degree in public administration and experience in college towns including Geeley, CO, Oxford, Ohio, and East Lansing, MI. He stated that he has experience in working with towns like Granville and has in years past worked with cities in financial distress. He added that Sue is familiar with municipal finance due to her previous experience as a CPA. 

Mr. Dority explained the methodology of the Mercer Group. He stated that they first produce a document known as a Position Profile. They develop the Profile by doing a Position Analysis where they study and define work relationships, job qualifications, and select criteria. Ms. Sue Dority explained that they interview Council and members of the community to develop the document. She also provided sample Profiles to Council. Mr. Dority stated that they have access to many reliable resources and loads of contacts. He stated that they do not just sort resumes, but recruit regionally and nationally for the position. Mr. Dority stated that they screen the candidates by phone and perform background checks. He stated that they look at professional references and verify education and criminal records prior to any interviews done by Council. Ms. Dority added that they make an attempt to learn of situations where someone might not have been happy with a particular candidate for any reason and they speak with that person to get a full picture. She stated that there is a thorough process that narrows down to 10-20 people. Mr. Dority stated that they act as a mediator between Council and the final candidates. He added that they also perform follow-up evaluations for the chosen candidate if the municipality desires. Mr. Dority stated that they help produce Performance Plans and Performance Reviews, since many Councils are not accustomed to doing this. Ms. Dority added that there are two points during the process where they provide a written report. She stated one report is given to narrow down the candidates and one report is later given including background checks. Mr. Dority referred Council to his proposed timeframe on page two of his handout. He ended by stating that they are proud that they are different than other firms in that they really make an attempt to learn about the community. Mr. Dority asked Council if they had any questions. 

Councilmember OKeefe asked what the Mercer Group already knew about Granville. Mr. Dority stated that he was familiar with the size, location, population, and relationship with Denison University. He added that he knew Granville was settled by some Welsh people from Massachusetts and they put strong value on the history and education. Ms. Dority added that they did take a brief tour and it is an impressive, beautiful town. 

Vice Mayor Lucier stated that she noticed that the proposed timeframe could overlap an upcoming election and at least several of the Council members, whose terms expire, are not running. She stated that there will be new Council members taking office the first of December and she asked if Mr. Dority has ever been involved with a situation like this. Vice Mayor Lucier later asked if the proposed timetable could be moved forward and she added that she is not sure at this time what the other members of Council would think about this. Mr. Dority stated that there was a similar situation in Clayton, MO and there are several ways to consider alleviating any issues. He stated that the timetable is able to be moved up and there could also be a committee appointed by Council to serve as an interview panel. Councilmember Hartfield stated that she thinks it would be good to move the timeline back so that the current Council is the ones making the final decision. She asked if they could target being done by Thanksgiving. Mr. Dority stated that this is possible. Councilmember Herman stated that it is important to explain what is meant by having a candidate selected. He asked if this means an offer is made or a contract is signed. He asked Mr. Dority what he saw as being feasible. Mr. Dority stated that an offer and earnest agreement is feasible within a week of choosing a candidate. Mayor Robertson stated that they did not foresee any issues, but she wondered what would be the process if a candidate is not chosen before a new Council comes in. Mr. Dority explained that it would not be unreasonable for the candidate to want to interview with the new Council before accepting an offer. Councilmember Herman asked if the election would have an impact on receiving résumés of qualified candidates. Mr. Dority stated that he did not foresee this as being an issue because there are other motivating factors for that candidate to consider and they are aware that Councils will change. Councilmember OKeefe wondered if a candidate for Council might be able to be involved in the interview process. Vice Mayor Lucier stated that might be a possibility. Mr. Dority stated that he suggests rules of Council be established and that they are the ones who conduct the interviews of candidates. Mayor Robertson asked if they ever include interested citizens in serving on the panel that interviews. Mr. Dority stated that there is not a reason to not do this, but it is rarely done. He stated that most often they see another panel invited to establish questions to be asked to the candidate. Ms. Dority added that the same process can be used with the staff. Mayor Robertson asked how much time is typically spent on the interviewing process. Mr. Dority stated typically 1 ½ days with a guided tour, interview panel, and perhaps a public reception. He stated the interview is typically done the following day. Mayor Robertson asked how many are typically interviewed at this stage. Mr. Dority stated 4-5 people. Vice Mayor Lucier asked if all 5 candidates come at the same time. Mr. Dority stated yes and this is very typical, but interviews are done separately. Vice Mayor Lucier inquired on how the Mercer Group proposes to handle any internal candidate resumes that come in. Mr. Dority stated that it is good if internal résumés come in and they handle the search in the exact same way. He added that if an internal candidate is not included in the final 10, they call the candidate and explain why their resume did not compare against the others. He stated that they prefer this method, rather than a courtesy interview. Ms. Dority added that sometimes they qualify, and sometimes they do not. Vice Mayor Lucier stated that she likes that they do the screening and provide feedback back to the candidate. Councilmember OKeefe asked when in their process do they talk with the staff. Mr. Dority stated in the beginning. Mayor Robertson asked if Mr. Dority could explain what type of information would come back to Council after a final performance review is done. Mr. Dority stated that they designed the process a few years ago and they take approximately eighteen sub-categories developed by the National League of Municipalities. He stated that they give a very thorough job description of the kinds of work done by the administration. Mayor Robertson asked what kind of input they seek. Mr. Dority stated that the input generally comes from Council, and they have received input from the staff, but this is rare. Councilmember OKeefe asked if a contact is given in the beginning which states the terms. Mr. Dority stated that they have a contract in the beginning and this is generally written up by the Village staff, but adopted from their original proposal. Law Director Crites indicated that any questions he had have already been answered. Council thanked the Mercer Group for their presentation. 

The PAR Group  Greg Ford, Vice President (6:48 pm)

Mr. Ford stated that the PAR Group was established in 1972 and they perform searches for all city positions. He added that they do not work with the private sector and they are a company serving mainly the Midwest. He stated that they performed the search for the Worthington, Ohio city manager. Mr. Ford stated that they have been quite successful in their attempts to search for administrative positions, and their best tool is the Recruitment Profile. He stated that they establish the profile by sitting down with members of Council or those they choose for them to meet with. He stated that they address the needs of Council and how they envision the manager working with them. He stated that they try not to over compensate for skills lacking in the previous person. Mr. Ford stated that he tries to spend most of his time looking at what challenges the community is facing. He stated that it is important that candidates realize that in smaller communities sometimes the managers position does a lot of the grunt work due to a lack of staff. He went on to say that they look at 7-8 challenges facing the community that Council would like to see addressed in the short and long term, and this information is gathered by a questionnaire. Mr. Ford stated that he does a lot of phone work/interviews before Council sees the narrowed down list of candidates. Mr. Ford stated that it is important for the new manager to know what the attitude of the community is. He stated that he recently worked with a town in Indiana  Fishers, Indiana  that went from a population of 7,000 to 52,000 in ten years  and estimated to reach 200,000. He stated that this particular community had an aggressive annexation policy. Vice Mayor Lucier stated that Granville is not wanting to be like that. Mr. Ford stated that he would provide a booklet of 8-10 candidates for Council to review listing all the background information. Councilmember Herman asked Mr. Ford how they handle internal candidates. Mr. Ford stated that they would automatically be included in the first group of candidates and they feel that Council knows internal candidates better than they do. He stated that the narrowed down 8-10 candidates would be outside candidates only who he has had phone interviews with and background checks performed. He stated that they then narrow this list down to no more than five. Councilmember OKeefe asked if they provide the questions for Council to ask to the candidates. Mr. Ford stated yes and some are general questions and some need to be tailored for Councils needs. He added that they do not believe in an aggressive type of interviewing process. Mr. Ford stated that Council has the option to do additional types of testing after the interview process, perhaps the Meyers Briggs test or a panel of interviewers. He stated that they try to conduct the interviews on Fridays and they ask the candidates to come for tour and perhaps some type of social gathering down the line. He stated that they would then contact 2-3 on the following day for another interview. Mr. Ford stated that his firm could also assist in the negotiations once an offer is made. Mr. Ford inquired if there was a residency requirement. Council believed there was one and Law Director Crites confirmed that the Charter stated that the Village Manager would need to become a resident. Mr. Ford stated that they use Lexus-Nexus on evaluating candidates. Councilmember OKeefe asked Mr. Ford to further explain their background check procedure. Mr. Ford stated that state and federal checks are performed, but they always suggest that the local enforcement agency do a police investigation on the final candidate since his firm is a private firm and somewhat limited as to what they are allowed to check. Mr. Ford stated that his firm will perform another search if the hired candidate leaves the position within the first year. He stated that they have only needed to honor this policy once in the past five years. Councilmember Hartfield inquired on the timeline; She asked how soon they could start and when they anticipate wrapping up. Mr. Ford stated that he has one other commitment he is working with right now, but he felt he could start in the next two weeks. He added that the key is gathering all of the information needed for the Recruitment Profile, such as the seal, photos, interviews, etc. He stated that the process takes 90 days, but he could try and shorten it to 60 days. He stated that he would see no reason why they couldnt look at the middle of November for closure to the entire process. Vice Mayor Lucier stated that the approximate hire date could be the first of January. Mr. Ford stated that it is appropriate at this level of employment to give four weeks notice when leaving a job position, so January 1st would seem fitting. Mr. Ford added that his firm will also check personal and professional references. He stated that he puts very little value on the personal references though. Mr. Ford stated that he would be available to Council at all times  evenings and weekends. Mr. Ford stated that it is possible Council may find that they are interested in an assistant city manager or deputy manager from a larger municipality. Councilmember Herman asked how the PAR Group would help Council evaluate this. Mr. Ford stated that they would encourage them to look at their level of maturity and their commitment to the community. Councilmember OKeefe inquired on why the PAR Group uses the Meyers Briggs test. Mr. Ford stated that he is not a huge fan if the test, but they use it as a tool to show ones strengths and weaknesses. He added that it may help show someones learning style. Mr. Ford stated that Dr. Koone, from Northern Illinois University, interprets the test for them and he recommends that the test should never be used to make a hiring decision. Mayor Robertson stated that some firms offer a follow up and evaluation after the hiring process and she asked if the PAR Group does this. Mr. Ford stated that this is available for an additional charge. Mayor Robertson asked what the approach would be. Mr. Ford stated that he would not be involved in that part, and he believes Dr. Koone has helped in this area. He stated that they would provide evaluation forms to show if progress is being made in specific areas. He added that their main goal is to get a good candidate in the job. Law Director Crites inquired on what role Mr. Ford would see the staff playing in the entire process. Mr. Ford stated that they would sit down with the department heads and find out their short and long range goals. He stated that they would try to get a sense of what style of leadership they like to work with and to see what they see as the role of the manager. Council thanked Mr. Ford for his presentation. 

 

 COUNCIL DISCUSSION Council discussed making a decision at the Wednesday night Council meeting. Vice Mayor Lucier asked if they would be discussing the matter in Executive Session. Mayor Robertson stated that this is not allowed since they are not making a decision to hire a Village Manager, but a decision to choose the search firm. She stated therefore, the matter needs to be discussed in a public forum. 

Councilmember OKeefe stated that one firm seems to be more intuitive, while the other is more technical and text book. Vice Mayor Lucier asked which firm she preferred. Councilmember OKeefe stated that she has not decided and would like to think it over some more. She added that they both had their strengths and weaknesses. Mayor Robertson stated that she liked how the PAR Group stated that Council needs to see who the best fit is and who can best work with Council. Councilmember OKeefe stated that the first group (Mercer Group) seemed to have a focus on the historical aspects, while the second group (PAR Group) seemed to put more emphasis on understanding the problems in a place like Granville. Councilmember Hartfield stated that the first group (Mercer Group) seemed to be more text book, while the second group (PAR Group) had a keen eye into understanding who we are and what Granvilles needs are. Mayor Robertson stated that both groups proposed that they would make an attempt to discover those things about us that make us  us. She added that neither group wanted to say what Granville is until they have had a chance to further investigate it. Councilmember Herman stated that he preferred the way the first group (Mercer Group) handled the internal process. He stated that he liked a lot of the examples provided by the first group and the narrowing down of 4-5as opposed to 8-10 in the second group. Mayor Robertson stated that they may have interrupted Mr. Ford and gotten him somewhat off track. Councilmember Herman stated that the first group (Mercer Group) seemed more structured and provided a schedule. Mayor Robertson asked if he had spoken with each of the two groups when he did the initial investigation. Councilmember Herman stated that he had more discussion with people from the Mercer Group. Councilmember Hartfield stated that she had initial contacts with the PAR Group. Mayor Robertson asked if any reference checks were done. Councilmember Herman stated no and that he would not have the time to do this before the Wednesday night Council meeting. Councilmember Hartfield stated that she could look at checking references. Councilmember Herman added that he would prefer to see reference checks done of people who actually worked with Greg Ford, and not necessarily just the PAR Group firm. Councilmember Herman stated that the original proposal from the PAR Group did not have Greg Fords name on it, but another gentleman. Councilmember OKeefe stated that Mr. Ford indicated he has been doing this type of work for the search firm for one year. Councilmember Herman stated that he did have some information about the Mercer Group that he could forward to Council. Councilmember Hartfield stated that she would be late for the Wednesday night meeting. Mayor Robertson stated that she would need someone to make a motion to add it to the end of the agenda. Councilmember OKeefe stated that as for the background checks, the Mercer Group does the work themselves, while the PAR Group has staff to do this for them. She added that she likes that the PAR Group says they can be done in 90 days. Mayor Robertson stated that the Mercer Group also seems to be able to work in the same timeframe when we asked them to shorten it to closer to 90 days. Vice Mayor Lucier stated that she sees both firms being reasonably accessible as far as their hours. Councilmember OKeefe asked why the third firm they were interested in presenting pulled out. Vice Mayor Lucier stated she was unsure, but she suspected it was because Council never got back with them and they had changed the week of the interviews from what she had previously told them. Council agreed to further discuss the hiring of a search firm at the Wednesday night (August 3rd) meeting. 

ADJOURNMENT At 7:57 pm, Vice Mayor Lucier moved to adjourn the meeting. Second by Councilmember OKeefe. Motion carried, 5-0. Meeting adjourned. 

 Submitted by Melanie Schott 

Council Minutes 7/6/05

VILLAGE OF GRANVILLE COUNCIL MINUTES July 6, 2005

CALL TO ORDER (by Mayor Robertson at 7:31 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Main, Vice Mayor Lucier, and Mayor Robertson; Law Director Mike Crites and Manager Hickman.

Councilmember Main made a motion to excuse Councilmembers OKeefe and Herman. Second by Councilmember Barsky. 

APPROVAL OF AGENDA (7:32 pm) Councilmember Main moved to accept the agenda as presented, seconded by Councilmember Barsky. Motion carried. 

CITIZENS COMMENTS (7:32 pm) Sharon Sellito, 215 South Cherry Street, began her comments by stating that the 4th of July parade was fabulous. Ms. Sellito inquired on why there was a need to change the crosswalk light in the center of town. She stated that she was surprised to see the light change to red and she asked why people cannot use the red light intersection to cross the road if they feel unsafe at the center crosswalk. Ms. Sellito stated that there was one winy letter in the paper to now - this. Mr. Strayer, Village Planner, stated that the Village wrote a letter to ODOT District 5 stating that they would like to put a red blinking light at the crosswalk and if ODOT had any concerns they asked them to get back with the Village. Mr. Strayer stated that they have not heard anything back from ODOT at this point, so they went ahead and changed the light from flashing yellow to flashing red. Ms. Sellito stated that this seems presumptuous to assume ODOT didnt have any concerns; She wondered if the Village should contact them. Mayor Robertson thanked Ms. Sellito for her concerns and she stated that the crosswalk light change is an experiment in some sense. Mayor Robertson went on to say that the crosswalk has been a perennial concern, and if you look at past newspapers there have been articles about the concern over safety. Vice Mayor Lucier thanked Ms. Sellito for her public comments and her high level of interest. She stated that this Fall there will be three open seats on Council and she urged anyone interested to get involved. 

Tyler Wetzel, 2061 Hayes Road, and Ryan Green, 121 Rose View Drive, stated that they were there to observe the Council meeting for a merit badge for Boy Scouts. Mayor Robertson thanked them for their interest.

Abigail Curtis, 40 Hampden Drive, stated that she is working on a Girl Scout requirement and has received signatures on a petition to have a dog park in Granville. Ms. Curtis stated that her proposal includes using land near to Wildwood Park. She stated that this would be an area to let your dog run loose without a leash. Mayor Robertson suggested that this matter might go to Committee. Council discussed who owned the land Ms. Curtis was referring to near to Wildwood Park. It was stated that this land is owned by the Evans Foundation, and Vice Mayor Lucier stated she thought the Village was given the rights to oversee the property. Mayor Robertson suggested that Ms. Curtis ought to also speak with someone from the Evans Foundation about her request. The matter was sent to the Planning and Zoning Committee. Mr. Gorry, Assistant Law Director, stated that this would be the appropriate committee since it deals with public use of property. Mayor Robertson thanked Ms. Curtis and she stated that it appears she has put much thought and work into her proposal. Ms. Curtis is to meet with the Planning and Zoning Committee at the July 29th committee meeting. 

Bill Heim, 133 East College Street, stated that he wished to commend Council for their work on the AROD Ordinance and he stated it takes into account details that have needed to be addressed. Mr. Heim urged Council to pass Ordinance 21-05.

Mayor Robertson closed public comments at 7:44 pm. 

PUBLIC HEARING 2006 County Tax Budget

No one appeared to speak for or against the 2006 County Tax Budget.

Ordinance No. 21-05, An Ordinance To Amend Chapter 1161 Of The Codified Ordinances Of Granville, Ohio. (Architectural Review Overlay District)

Discussion: Art Morrow, 736 Mt. Parnassus Drive, stated that he is opposed to Ordinance No. 21-05 in its current form. He stated that he does not have a problem with the historical section of the Ordinance, but he objects to the expansion as proposed. He mentioned some areas do not seem to appropriately fit like areas north of Cedar and Mount Parnassus. Mr. Morrow stated that his home was built in 1976 and other homes in the neighborhood are also consistent with this timeframe. Mr. Morrow stated that the subdivision of Mt. Parnassus has restrictions of its own. He went on to say that the Ordinance appears to him to say that if his home were to burn down, he couldnt replace it as it currently is. Mr. Morrow stated that this is not in keeping with the original intent of the AROD expansion and some of the homes affected are not of a historic nature, specifically, homes in his neighborhood built in the 1980s. Mr. Morrow asked Council to please modify the Ordinance if they are going to pass it. He thanked Council for listening to his comments. 

Fred Porcheddu, 136 Shepardson Court, stated that the 1980s are now history. He was referring to Mr. Morrows comments and that homes built in the 1980s are considered to be historical. Mr. Porcheddu stated that he lives at the end of West Maple Street and he presently has no strong feeling one way or the other in regards to Ordinance 21-05. He stated that he was interested in knowing what kinds of approvals are now needed. Councilmember Barsky stated that he would now need to go through the Planning Commission for approvals, whereas before administrative approval was all that was required. She went on to say that the Planning Commission looks at the style of the home and if the proposed changes are consistent with the rest of the neighborhood. She stated that the end goal is to maintain the character of the neighborhood. Councilmember Barsky stated that the Planning Commission has nothing to do with paint colors as many believe. Councilmember Barsky stated that part of the rationale for introducing Ordinance 21-05 was because of a nation-wide trend to tear down historic homes and rebuild larger square footage homes in their place. Councilmember Barsky stated that as for an area like Mt. Parnassus, the Planning Commission would be basing decisions on the combination of homes in the neighborhood. Mr. Porcheddu stated that the Ordinance seems to allow for an additional review mechanism. 

 Mr. Morrow stated that as an attorney he disagrees with the interpretations as presented. He stated that when new members serve they may interpret things differently. Mayor Robertson asked Mr. Morrow if there is some middle ground he might be willing to suggest. She stated that the AROD extension is not just about historic protection, but preserving ambiance. Mr. Morrow stated that one option could be not including Mt. Parnassus or another might be to modify language in the Ordinance. He stated that he would need to work with the Law Director and asked Council to table the Ordinance until he has had a chance to speak with him. Mayor Robertson thanked Mr. Morrow and stated he has been very helpful. 

 Vince Engle, 136 Shepardson Court, stated that there was a map in the Sentinel showing that AROD boundaries and he wondered why this had changed. He went on to say that his home is not like any other home in his neighborhood and it would be hard to show it being consistent with other homes in the neighborhood. Mr. Engle stated that he used to own a home in German Village and he was refused a permit to replace windows that were needed to effectively cool and heat his home. Vice Mayor Lucier suggested that Mr. Engle should look at the current AROD guidelines and they do not prevent him from doing the kinds of things he is referring to. She stated that the Planning Commission might suggest staying with the same original design, but he would not be denied a permit because he wasnt using historical glass or something of the same sort. Mr. Engle stated that he would second the comments made by Mr. Morrow about adjusting language on what is considered consistent with the rest of the neighborhood. Vice Mayor Lucier stated that she receives a lot of historical magazines and she had read if a home already exists it is by definition considered historic. Mayor Robertson stated that in regards to the map change, the Planning and Zoning Committee decided that some changes needed to be made due to some issues that later arose. Councilmember Barsky added that it was later decided to include both sides of the street, resulting in a need to change the map. Councilmember Main stated that he agreed with what Mr. Morrow said about areas north of Cedar Lane also not being included in the AROD extension. He went on to say that the Ordinance has precipitated from just one incident that occurred this past year and he knows of no other similar incidences in the three years he has been on Council. Councilmember Main was referring to a previous application for an addition on West College Street. Councilmember Main also wondered if all of the potentially affected residents have been informed about the AROD extension. Mayor Robertson stated that all residents who could be affected by Ordinance 21-05 have been notified.

Amy Butler, 218 Mt. Parnassus, stated that she agreed with comments made by Mr. Morrow and she would feel more comfortable if Council would further look at changing some of the language as has been suggested. Mayor Robertson closed the public hearing for Ordinance 21-05 at 8:05pm. 

Ordinance No. 23-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses.

No one appeared to speak for or against Ordinance No. 23-05

 Ordinance No. 24-05, An Ordinance To Approve The Development Plan For The Speedway Gas Station And Convenience Store At State Route 16 And Cherry Valley Road, Village Of Granville, Ohio, With Conditions.

No one appeared to speak for or against Ordinance No. 24-05

 Ordinance No. 25-05, An Ordinance To Repeal Section 1161.06 Of The Codified Ordinances Of Granville, Ohio And To Enact Chapter 1162.

 Discussion: Gloria Hoover, East College Street, provided a handout to Council. She stated that she is speaking as a private citizen and she is not representing the Life Style Museum or any other party. Ms. Hoover stated that her focus is on old Granville. She stated that in January 2004 a newly constructed downtown business purchased a residential zoned property next to her. She stated that the business held several private neighborhood meetings with residents of East College Street, including herself and they stated that they intended to demolish the house for a parking lot. Ms. Hoover stated that she does not wish to have a parking lot next to her and her neighbors felt the same way. Ms. Hoover went on to say that the business respected the neighbors wishes and they did not file any paper work with the Village to begin the demolition process. Ms. Hoover stated that the home currently remains vacant through the decision of its owner and the property is in need of exterior repairs. She stated that the Village does not seem to have any Ordinances applying to the property maintenance. Ms. Hoover stated that the Demolition Ordinance addresses the concerns of those who want to preserve the ambience of Old Granville. She added that the demolition process must be a step-by- step one with all the bases covered and one must look at what the immediate impact of a demolition and its affect upon the entire community. Ms. Hoover also made mention to a comprehensive research project by OSU to look at regional planning in Granville. She noted some of the highlights in the study. Ms. Hoover encouraged anyone present who could add to the Ordinance to do so. Ms. Hoover stated that she did inform the downtown business of her intent to speak at the Council meeting. Mayor Robertson thanked Ms. Hoover for her efforts.

John Castle, 216 East College Street, stated that he has lived in Granville for 41 years and he has noticed a deterioration of the Village. He stated that he is in support of Ordinance 25-05. 

Keith Myers, 229 East College Street, stated that he sent his comments via email to Mr. Strayer earlier that day. He stated that the public realm is disrupted if a structure is removed. He stated that with buildings that are not considered to be historically significant, a distinction needs to be made and he stated that the public realm can still be disrupted. Mr. Myers stated that he would also suggest that the 200 feet rule for sending out notifications be increased to 500 feet to cover an entire block. He stated that demolition that could have taken place on East College Street would not require notification of everyone on that block because they were further than 200 feet. Mr. Myers stated that the current Ordinance says that the Planning Commission or Village Manager can determine if a property is historically significant. He stated that he would suggest adding language saying if any property fronts a public right of way they should require approval before a demolition can take place. Mr. Myers stated that a plan and timetable for implementation should also be presented by the applicant. Mr. Myers stated that in general he is thrilled with the action taken by Council in the Ordinance. He stated that he has always been concerned that an employee can control such a critical issue. Mayor Robertson asked Mr. Myers if he had any ideas about what might be done with a house left to deteriorate. Mr. Myers stated that this is called Demolition by Neglect and it is a very conscientious thing. He stated that he is seeing it happen in the offices behind where he works and it is simply done to force the eventual demolition of the structure. Mr. Myers stated that the only thing he can suggest is creating a building maintenance code and enforcing it. Mr. Myers also stated that the minimum parking requirement in the code can be addressed. He stated that in New Albany the minimum parking requirement drove one business to come up with a solution and not provide as many parking spaces as they originally wanted. He stated that in any town the pedestrian should be king. Ms. Hoover stated that she met with Manager Hickman and Mr. Strayer in regards to a property maintenance code. She stated that the code should say the property must be inhabitable, and Mr. Strayer indicated that Granville does not have an Ordinance stating this. She added that the property should always be in a condition that it could be used by people. Mayor Robertson closed the public hearing for Ordinance No. 25-05 at 8:35pm. 

 Ordinance No. 26-05, An Ordinance To Place On the Ballot The Question of Whether The Village Of Granville Should authorize The Village Manager To Execute A Lease Agreement With Brews And Blues Holding, LLC At The November 8, 2005 General Election Pursuant To the Referendum Petition Filed By The Electors.

 Discussion: Sharon Sellito, 215 South Cherry Street, asked if this is in the same format as originally proposed. She also asked why the lease amount was lowered and if this Ordinance is simply a formality in making the petition legal. Councilmember Barsky stated that the lease negotiations took place in the Planning and Zoning Committee and the format has not changed. Mr. Gorry stated that Council must pass the Ordinance for it to appear on the November ballot. 

Mayor Robertson closed the public hearing for Ordinance No. 26-05 at 8:37pm. 

 OLD BUSINESS Ordinance No. 21-05, An Ordinance To Amend Chapter 1161 Of The Codified Ordinances Of Granville, Ohio was reintroduced by Councilmember Barsky. Second by Vice Mayor Lucier.

Discussion: Councilmember Hartfield stated that she would like to see the Ordinance tabled due to the concerns brought up by Mr. Morrow and areas on West Maple Street and north of Cedar Lane. Councilmember Barsky agreed that he had some legitimate concerns. Mayor Robertson stated that one option Council could do is to pass the Ordinance tonight and leave out Mt. Parnassus. She stated that the Resolution will take thirty days to go into effect, and Council will not be meeting again until August 3rd. Mayor Robertson stated that in the popular press you see things about this phenomenon  massing, etc. She stated that perhaps waiting two months will not make a difference, but she is conscientious of this. Councilmember Hartfield stated that leaving out Mt. Parnassus takes care of only one area on the map (meaning it doesnt take into account West Maple and areas north of Cedar Lane.) Mr. Porcheddu, who lives near West Maple Street stated that he has no objections to the Ordinance as it is. Councilmember Main asked if there was any reason why the committee did not look at the entire Village. Councilmember Barsky stated that the Planning and Zoning Committee discussed this and they decided that this would be too much to entail for the staff and they compromised. Councilmember Main stated that this can be seen as intrusiveness of government and he would just assume to not let the Planning Commission design any additions for his house. Councilmember Barsky stated in regards to intrusiveness, the Planning and Zoning Committee looked at residents as being part of a neighborhood. She mentioned a conflict on West College Street where the neighbors were upset with the changes that would be brought to the neighborhood in regards to massing. Councilmember Barsky stated that Council had very little say on this issue and it fortunately resolved itself. She also stated that all decisions are able to be appealed. Councilmember Main stated that other instances have been resolved with appeals. Mr. Strayer stated that the incident at West College Street did not go to the Planning Commission, just the BZBA because just a variance was needed. Vice-Mayor Lucier indicated that the property on W. College's massing problem was outside of the village's authority. It was only because the addition required a variance because of setback requirements that the Council had any input. Councilmember Hartfield stated that she doesnt see a flurry of applications for 5000 square feet additions. Council further discussed tabling the matter so the issues raised this evening could be further addressed. 

Councilmember Barsky moved to table Ordinance No. 21-05. Second by Vice Mayor Lucier. Councilmember Barsky added that Ordinance No. 21-05 should have one more public hearing. Roll call vote to table: Hartfield, Main, Lucier, Barsky, Robertson.

Motion Carried. Ordinance No. 21-05 is tabled. (5,0)

Ordinance No. 23-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was reintroduced by Councilmember Barsky. Second by Vice Mayor Lucier.

Discussion: Councilmember Barsky thanked Molly Roberts and stated that there was discussion over this at a prior meeting. Mayor Robertson inquired on sirens heard earlier that day and she asked if this was a test. Molly Roberts stated yes. 

Roll call vote: Main, Lucier, Robertson, Barsky, Hartfield.

Motion Carried. Ordinance No. 23-05 is adopted (5,0).

Ordinance No. 24-05, An Ordinance To Approve The Development Plan For The Speedway Gas Station And Convenience Store At State Route 16 And Cherry Valley Road, Village Of Granville, Ohio, With Conditions was reintroduced by Councilmember Barsky. Second by Councilmember Main.

Discussion: Councilmember Main asked if Exhibit A was the approved plan. Mr. Strayer, Village Planner, stated yes. 

Roll call vote: Hartfield, Barsky, Robertson, Lucier (abstain), Main.

Motion Carried. Ordinance No. 24-05 is adopted (4,0) 

 Ordinance No. 25-05, An Ordinance To Repeal Section 1161.06 Of The Codified Ordinances Of Granville, Ohio And To Enact Chapter 1162 was reintroduced by Councilmember Barsky. Second by Councilmember Main.

Discussion: Mayor Robertson stated that she is in agreement with Mr. Myers on the public realm issue. Councilmember Barsky stated that she is in favor of moving forward due to some issues Council might be faced with in a short time frame. Councilmember Hartfield stated that she would like to see that the notification of 200 feet be extended to 500 feet as suggested by Mr. Myers. Council discussed that 200 feet notification may not reach everyone on a block. Mr. Gorry read aloud the definition of a block according to the Code. Mr. Strayer stated that they notify people that are 200 feet away from the property line in all directions. He stated that the notifications are sent certified mail and cost approximately $5.00 each. Mr. Strayer stated that he guesses 25 people is an average number of letters sent out each time notification is needed. Councilmember Hartfield made a motion to withdraw her proposed change from 200 feet to 500 feet, seconded by Councilmember Barsky. Council discussed making the requirement 300 feet, but settled on making notifying people within 250 feet of the property line. Mr. Strayer stated that he is in the process of writing a property maintenance portion to the code. Councilmember Barsky asked if Council could see the preliminary work done on this quickly. 

Councilmember Hartfield made a motion to change Section 1162.02 of Ordinance 25-05 from 200 feet to 250 feet. Second by councilmember Barsky. 

Roll Call Vote on Amendment: Main, Hartfield, Barsky, Lucier, Robertson The amendment for Ordinance 25-05 was adopted (5,0).

Roll Call Vote on Ordinance No. 25-05: Lucier, Robertson, Barsky, Hartfield, Main. Ordinance No. 25-05 is adopted (5,0). 

 Ordinance No. 26-05, An Ordinance To Place On the Ballot The Question of Whether The Village Of Granville Should authorize The Village Manager To Execute A Lease Agreement With Brews And Blues Holding, LLC At The November 8, 2005 General Election Pursuant To the Referendum Petition Filed By The Electors was reintroduced by Vice Mayor Lucier. Second by Councilmember Main.

Discussion: None.

Roll call vote: Main, Hartfield, Barsky, Robertson, Lucier. (5,0)

Ordinance No. 26-05 is adopted (5,0).

Councilmember Hartfield asked to be excused from the meeting at 9:11pm. 

NEW BUSINESS Resolution No. 05-35, A Resolution To Adopt The 2006 County Tax Budget As Proposed And To Direct The Village Manager To Submit It To The County Auditor was introduced by Councilmember Main. Second by Councilmember Barsky.

Discussion: Councilmember Barsky asked if the EFP Committee has discussed this matter and Vice Mayor Lucier stated that no issues were raised because they did not get to it. Molly Roberts stated that this is not binding to the Village. Mr. Gorry stated that it is mandatory for the Village to pass and it needs to be filed with the County by July 20th. 

Motion carried. Resolution No. 05-35 is adopted.

 Resolution No. 05-36, A Resolution Authorizing And Directing The Manager Of The Village Of Granville, Ohio, To Enter Into An Agreement With The Bryn Du Commission was introduced by Vice Mayor Lucier. Second by Councilmember Barsky.

Discussion: Vice Mayor Lucier stated that she had some questions in regards to the appropriation for the new employee. She stated that she would propose that $40,000 this year be put in the Bryn Du Commission fund so it can e used over the next twelve months. Molly Roberts stated that this could be done, but they will need to make an appropriation in December for the Operating Budget. Vice Mayor Lucier stated that she sees a twelve month appropriation, rather than eighteen months. Councilmember Barsky stated that she agreed. Steve Mershon, 405 East College Street, stated that it is the Commissions intent to have a self-sustaining position. Mayor Robertson asked if he sees this as doable in eighteen months. Mr. Mershon stated that even if they hire a person August 1st, the facility will not be ready. Mr. Mershon asked if the appropriation is changed to twelve equal disbursements that the Bryn Du Commission be given 10% of the money at the outset of the contract to cover assurity bonds and liability insurance. Molly Roberts stated this would be satisfactory when asked. Mayor Robertson inquired if the full $40,000 would be the salary of the part-time employee. Mr. Mershon stated no, part of the $40,000 was to be used for the surety bonds and liability insurance. 

Councilmember Main moved to amend and include the following language Not more than 10% of such sum may be paid at the outset of the contract. Second by Councilmember Barsky. Motion carried. Resolution No. 05-36 is amended.

Motion carried. Resolution No. 05-36 is adopted. 

Mr. Strayer indicated that a date in the Resolution should be changed. Council agreed to leave the date as is since it would not affect the date of the contract and it has already been passed. 

 Ordinance No. 27-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was introduced by Vice Mayor Lucier. Seconded by Councilmember Barsky.

 Mayor Robertson scheduled a public hearing on Ordinance No. 27-05 for August 3, 2005.

 Ordinance No. 28-05, An Ordinance To Amend Section 1305.01 Of The Codified Ordinances Of The Village Of Granville was introduced by Councilmember Barsky. Seconded by Vice Mayor Lucier.

Discussion: Councilmember Barsky asked for the proposed fee schedule changes to be sent to Council. Mr. Strayer stated that he would include this in their next packet.

 Mayor Robertson scheduled a public hearing on Ordinance No. 28-05 For August 3, 2005. REVIEW OF MINUTES Regularly Scheduled Meeting of June 15, 2005 Vice Mayor Lucier moved to accept the minutes as amended; seconded by Councilmember Barsky. Motion carried, 4-0. 

COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier Vice Mayor Lucier stated that each committee member is checking references for the Village Manager search firm. She stated that when Councilmember Herman returns on July 15th he will be arranging a meeting the week of July 25th to hear proposals. Mayor Robertson asked if more people other than the EFP Committee can hear the proposals. Mr. Gorry stated that public notice would need to be given if all of Council were to attend. He stated that it would not be a public hearing, but it would be open to the public. Vice Mayor Lucier asked that Councilmember Herman be made aware of the interest to have all of Council attend. She stated that the chair of the EFP Committee had indicated that it might be best to have a more informal meeting because he felt they might get a better sense of what the company would be like to work with. Mr. Gorry stated that the firms could present their proposals in a public format and then Council could go into Executive Session to ask questions. Mayor Robertson indicated that this would be considered a special meeting by Council. Council inquired if several meetings would need to take place for each firms proposal. Councilmember Barsky stated that it is unsure if all three firms will be present on the same day. Vice Mayor Lucier added that all of the Councilmembers might not be available for each meeting. Councilmember Barsky stated that she would have no problem with the company giving a public presentation and then Council going into Executive Session. 

Granville Foundation  (Main) Councilmember Main stated that Manager Hickman provided a name of a person to serve on the Arts Council that would be a representative of the Granville Foundation. He was unsure of the name that was submitted.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main Councilmember Main stated that there was a request to re- stripe East Broadway, but they didnt see great bang for the buck. He stated that the same people didnt want the road re-striped a few years back. Vice Mayor Lucier stated that if the people who proposed the re-striping paid for it, there would be no objections. Councilmember Main stated that they discussed the Burg Street improvements and they plan to meet with concerned residents on August 3rd at 6:00pm. He stated that they have reviewed the drawings and feel positive about them. Councilmember Main stated that they discussed the 208 Plan and they need to further study the topography and whether or not the Township wants to be involved. Councilmember Barsky asked Mr. Strayer to send a letter to County Commissioner Marcia Phelps requesting what the County has done in regards to a 208 Plan. Mr. Strayer agreed to do this. Councilmember Barsky also stated that there needs to be some discussion with Mr. Crites in regards to the ability of the Village and Township to proceed with a 208 Plan if the County has not provided one. Mr. Strayer stated that his preliminary research shows that a 201 Plan wouldnt be worth a lot. Vice Mayor Lucier stated that the committee discussed Welsh Hills Road  calming traffic concerns. She stated that they discussed traffic calming guidelines and the staff will have a draft for them to review at the August 17th Council meeting. Council discussed the need for traffic signals at the three Broadway intersections, which will cost $7000. Mr. Strayer stated that Terry Hopkins has stated that the current poles are not secured in a good foundation, and causing them to lean. Councilmember Barsky stated that before new poles are installed the foundation should be further investigated. Planning Commission  OKeefe Chris Strayer stated that the library addition was approved with a minor modification to the east side windows being the same size. He stated that the BZBA approved Single Family Residential use for the relocation of the Sinnett House  where the Pyle House stands. Mayor Robertson stated that they would not want the Pyle House to be demolished unless there is certainly that the Sinnett House is definitely moving. Councilmember Barsky added that they will need documentation and legitimate proof that the home can be moved. She stated that Council is in a position to require this due to the past history with the library. Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson Councilmember Barsky stated that there is a copy of a letter from Owens Corning in response to their involvement with a JEDD. She stated that there appears to be some real confusion on their part in regards to the JEDD zoning and being separate from the County subdivision regulations. She stated that Township Trustee Jim Havens and herself will meet (hopefully July 27th) to further discuss. Councilmember Barsky also stated that there was discussion with Richard Pinkerton and Vince Hitt in regards to property located across from the proposed JEDD location. She stated that Mr. Hitt indicated that he does not want to see houses located in this area and she directed him to Candi Moore with the Land Conservancy. Recreation Commission OKeefe No Report.

Senior Committee  OKeefe No Report.

Union Cemetery Main Councilmember Main stated that Flo Hoffman recently found out that the Old Colony Burial Grounds used to be called Old Burying Ground. He stated that there will be a pageant for the Bicentennial on September 10th and 11th where there will be some dedication with plaques. 

OTHER COUNCIL MATTERS Mayor Robertson stated that she and Molly Roberts attended a Cherry Valley Road meeting in regards to the interchange study. She stated that ODOT reps spoke at the meeting and she was told that Granville would have to initiate the request for funds for the five million dollar interchange study because it is in our jurisdiction. She went on to say that Granville doesnt have the clout and they need other entities to be involved as well. Mr. Strayer stated that LCATS and ODOT have to make the request to TRAC, which works off of a scoring system. Mayor Robertson stated that at the meeting she was told Granville would make the request. She went on to say that they need to be ready to make the presentation in September or October, and many in the meeting agreed it would be best to try and secure funds this year. Mayor Robertson stated that the City of Heath has some experience in this and they will be helping with the request to be presented. Councilmember Barsky inquired on who said Granville should lead in the request. Mayor Robertson said her notes didnt say who told her this. Councilmember Barsky stated that it is evident to her that they cannot rely on District 5 on what information they tell Granville. She stated that they need to be in contact with their state legislators. Councilmember Main asked if any of our state representatives were at the meeting. Mayor Robertson stated no. Mayor Robertson also stated that Granville needs to provide a Resolution of support, and she asked Mr. Strayer to address this. Mr. Strayer agreed to look into this. 

Councilmember Barsky inquired on the Preserve America timeframe. She asked if the Village is still on target for the end of July. Mr. Strayer stated yes. 

Councilmember Barsky asked if any other members of Council received information about the Muskingum Conservancy  Watershed District. She suggested that a staff representative attend the July 19th meeting to see what it is all about. Mr. Strayer stated he would look at this and try to attend. 

ADJOURNMENT (10:31 pm) Councilmember Main moved to adjourn. Second by Vice Mayor Lucier. Motion carried, 4-0. Meeting adjourned.

 Submitted by Beverly Adzic, Clerk of Council 

Council Minutes 6/15/05

VILLAGE OF GRANVILLE COUNCIL MINUTES June 15, 2005

CALL TO ORDER (by Mayor Robertson at 7:32 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, Main, OKeefe, Vice Mayor Lucier, and Mayor Robertson; Manager Joe Hickman, and Law Director Mike Crites. 

APPROVAL OF AGENDA (7:33 pm) Councilmember Barsky moved to amend the agenda and postpone the hearing for Ordinance No. 21-05 until July 6th and withdraw Ordinance No. 22-05. She stated that various changes were needed in regards to Ordinance No. 22- 05. Additionally, she asked for Ordinance 19-05 to be removed from the agenda. Vice Mayor Lucier asked for clarification on Ordinance 22-05, and did Councilmember Barsky wish to withdraw or table the Ordinance. Councilmember Barsky stated that she would like to withdraw Ordinance No. 22-05. Law Director Crites clarified that the Ordinance may be withdrawn by the sponsor. Manager Hickman added that he received a letter from the applicant with a request to withdraw Ordinance No. 19-05. Mayor Robertson asked if there were any additional changes to the agenda. Councilmember Herman asked to have discussions regarding the search for a Village Manager added to the agenda. Mayor Robertson asked if it would be okay to discuss the matter after New Business. Councilmember Herman agreed this would be suitable. 

Mayor Robertson made a motion to withdraw Ordinance No. 19- 05 from the agenda, seconded by Councilmember Herman. Motion carried. 

Mayor Robertson made a motion to withdraw Ordinance No. 22- 05 from the agenda, seconded by Councilmember Hartfield. Motion carried.

Mayor Robertson made a motion to add the Manager Search topic to the agenda. Second by Vice Mayor Lucier. Motion carried.

Mayor Robertson moved to accept the agenda as amended, seconded by Councilmember Main. 

CITIZENS COMMENTS Jane Glennie, 105 Mt. Parnassus, stated that she is disappointed with the decisions that have been made in regards to roadway changes on Mt. Parnassus. As a result, Ms. Glennie stated that she now has to pay $3000 to have her driveway widened and she must give up her garden. Ms. Glennie stated that she has been told that Manager Hickman is willing to bend over backwards to help residents, but she has been unable to persuade him in this situation. She stated that she was given a $7.30 credit on her water bill for her inconveniences incurred due to a water main break during construction on the road. Ms. Glennie thanked Council for their work and she stated that she appreciates all that they do. She added that the changes on East Broadway were supposed to be an attempt to slow down traffic and she is not seeing this happen. Ms. Glennie stated that she will live with the changes, but she is disappointed. Mayor Robertson asked if she was able to attend the meetings that residents could give their input. She added that when the project is done she hopes Ms. Glennie will like it. Manager Hickman stated that he believes she will like it when it is complete. 

Susan Alger, 220 Thresher Street, stated that she will not be available for the public hearing on July 6th in regards to the public hearing for the AROD Ordinance. Ms. Alger stated that she would like to address some concerns she has at this time. She stated that she recently purchased her home on Thresher Street and she has some major renovations planned. She stated that when she purchased the property she was aware that it was not in the AROD district and she asked what types of restrictions would now apply. Ms. Alger also inquired if any residences would be excluded and grandfathered in if purchased before the new AROD boundaries are in effect. Mayor Robertson stated that any Ordinance can be referendable. She stated that a certain percentage of voters who voted in the last election are required to sign a petition. She estimated 300. Councilmember Barsky stated that there would be no grandfathering in. Village Planner, Chris Strayer stated that Ms. Alger will now be required to go through the Planning Commission and this should not delay the project time, but it depends on what she would be proposing. Mayor Robertson suggested that Ms. Alger should meet with Mr. Strayer in regards to her plans. She added that some nice changes have occurred in her neighborhood due to the AROD district guidelines. Councilmember OKeefe stated that Ms. Alger mentioned that she would like to keep her home true to the original architecture and she stated that this is the goal of the Planning Commission  to maintain the character of the neighborhood. Councilmember Herman asked if people have been made aware of the changes. Councilmember Barsky stated that they can further discuss how to go about letting people know. Mayor Robertson closed citizens comments at 7:50 pm. PUBLIC HEARING (7:50 pm) Ordinance No. 19-05, An Ordinance Denying Application To Rezone Property Located At 122 N. Pearl Street From The Zoning Classification Of Village Residential District (VRD) To The Zoning Classification Of Village Business District (VBD).

 The rezoning application was withdrawn by the applicant. Therefore, there was no need for a public hearing on Ordinance No. 19-05.

 Ordinance No. 21-05, An Ordinance To Amend Chapter 1161 Of The Codified Ordinances Of Granville, Ohio.. The public hearing for Ordinance No. 21-05 is rescheduled for July 6, 2005.

 Ordinance No. 22-05, An Ordinance To Amend Chapter 1163 Of The Codified Ordinances Of Granville, Ohio.

There was no public hearing for Ordinance No. 22-05 because Councilmember Barsky moved to withdraw the Ordinance.

208 Plan Mr. Strayer introduced Dave Dhumes (Madison County Commissioner) and Jim Pozelle (FMSM Engineers). He stated that he was directed to them since they recently completed work on their 208 Water Quality Management Plan for Madison County Township. Township Trustee Jim Havens and County Commissioner Marcia Phelps were also in attendance. A handout was distributed to Council and is available as part of these minutes. The Section 208 Plan refers to the area wide waste treatment management plan pursuant to Section 208 of the Clean Water Act. Mr. Dhume discussed the process Madison County went through when deriving their 208 Plan. Councilmember OKeefe inquired on the designated manager and asked what they would be responsible for. Mr. Dhume stated that they would handle the plan, design, and maintenance of sewer and waste water treatment. Councilmember Barsky asked if individual municipalities have 208 Plans. Mr. Dhume stated that they have 201 plans which are very similar. She asked if Granville should look at having a 201 or 208 plan. Mr. Pozelle stated that the 201 Plan looks at just your surrounding area and the Ohio EPA would like to see a county wide 208 Plan. Councilmember Herman asked if there were any changes made to zoning due to their 208 Plan. Mr. Dhume stated not to his knowledge. Vice Mayor Lucier later inquired on what impact zoning had on their 208 Plan. Mr. Dhume stated that fortunately, Madison County has county-wide zoning so there was no impact. Mayor Robertson inquired on information on page three of the handout regarding land less than twenty acres being used for residential purposes. Mr. Dhume stated that this comes from their county zoning Ordinances and Comprehensive Plan. He went on to say that they allow two splits per deeded track of record. Mayor Robertson stated that this idea sounds nice to help control development and she asked if Granville could do this  Granville Township. Mr. Havens stated that it is his belief that the Village could pass such an Ordinance. Mr. Dhume also stated that he is not sure if the information in the handout correct, because they used to have a twenty acre rule and he thought it was changed to eliminate spot zoning. Mr. Dhume stated that the twenty acre rule in their case was very restrictive, but well supported. Ms. Phelps stated that a 208 Plan does not change zoning, just wastewater. She added that it will not change the way we plan regionally. Trustee Havens discussed the process the Trustees go through. Ms. Phelps later added that their committees are in the beginning stages of working on sub- division regulations. Mayor Robertson stated that information provided by Madison County in regards to the twenty acre rule should be put in the mix. Ms. Phelps stated that this would be very controversial. Ms. Phelps stated that the eastern half of Licking County (for the most part) wishes to remain as is, while the western half of Licking County is really growing. Mr. Dhume stated that their plan included allowing Villages and Cities to grow as they have to and can. Mr. Havens stated that the Village has a required Referendum every time water and sewer are extended outside the boundaries. Law Director Crites and Vice Mayor Lucier stated that the Ordinance does not require a Referendum, but allows one to be optional if the citizens petition and get the required number of signatures. Councilmember Barsky stated that as for allowing one split for land, everyone needs to think creatively. She stated that another issue is the need to move quickly due to the 161 expansion. Councilmember Barsky told Ms. Phelps if they need Granvilles assistance with 208 Planning, please let them know. Ms. Phelps stated that they always do call on Granville when needed and they are always willing to help. Trustee Havens inquired on whether or not the Village has a 201 Plan. Manager Hickman stated no. Ms. Phelps added that she is not aware of any communities in Licking County that have a 201 Plan. Councilmember Herman asked Ms. Phelps if the State of Ohio is requiring a 208 Plan by a certain time. Ms. Phelps stated that the Ohio EPA deadline is not firmly set, but she believed it needed to be in by the end of the year. She indicated that their goal is to have a set plan by the end of the year and to be at the same stage as Madison County by the end of next year. Mayor Robertson asked if an upshot to all of this is that Granville Village needs to designate how far they would be willing to extend water and sewer in the next twenty years. Vice Mayor Lucier asked if this indicates a commitment to provide water and sewer. Mr. Pozelle agreed with the statement made by Mayor Robertson and she stated that the plan is not a commitment to provide water and sewer. He clarified that the 201 Plan would be the plan for the municipal entity, while the 208 Plan is more regional. He stated that the 208 Plan looks at the 201 Plan in relation to others and it addresses who will be the designated service manager, especially for areas outside of the incorporated areas. Councilmember Herman added that this kind of plan can also settle disputes when there are competing areas wanting to service water and sewer. Councilmember Barsky asked if it would be advantageous for them to discuss this matter with the Townships. Ms. Phelps stated that no work is premature or considered negative by the County. Councilmember Herman stated that this appears to need to be looking at quickly. Council agreed. Ms. Phelps later stated that the County is at a deadlock financially to support facilitating the 208 Plans. Mr. Havens and Ms. Phelps left the meeting at this time. Ms. Phelps thanked Council for the invitation.

Council discussed how they should proceed in regards to 201 and 208 Planning. Councilmember Hartfield stated that she would like to see what preliminary information Licking County has. Mr. Strayer stated that when he contacted Licking County, they did not appear to have much information on this subject. Ms. Phelps earlier stated that the gentleman Mr. Strayer spoke to may not have been aware of some work being done behind the scenes. Councilmember Barsky added that the Village needs to have a 201 Plan in place as soon as possible. Council discussed the appropriate committee to send the matter do. It was decided to send the matter to the LSSU Committee (Lights, Streets, Sidewalks, Utilities Committee). Mr. Strayer stated that he would work on collecting internal information from the County and Township contacts could then follow. Law Director Crites discussed the process Sunbury and Galena went through when working on their 201/208 plans. He stated that they hired an engineer. Council discussed whether or not a regional 208 Plan can be vetoed by the County. Law Director Crites stated that he believes the entity can trump the County if their plan is submitted to the Ohio EPA beforehand. Mayor Robertson stated that it would be nice to have an update by the LSSU Committee by the July 6th Council meeting. Councilmember Hartfield stated that a meeting would need to be set up. She also asked Mr. Strayer to work on getting examples of other communities 201/208 Plans. Mr. Strayer stated he would work on this. OLD BUSINESS None. (Ordinance. No. 19-05 was withdrawn; Ordinances. No. 21-05 and 22-05 were rescheduled for July 6, 2005.). NEW BUSINESS

 Resolution No. 05-34, A Resolution To Accompany Application For Preserve America Community Designation was introduced by Councilmember Barsky. Second by Councilmember Herman.

Discussion: Chris Strayer, Village Planner, stated that the program is sponsored by President Bush and focuses on designating and highlighting communities attempting to preserve their cultural and historical assets. He stated that Delaware and Oberlin, Ohio are designated cities. Several members of Council inquired on what Granville might get out of the designation. Mr. Strayer stated that there is a sign that depicts Granville as a Preserve America town and he later indicated that Granville could be eligible to apply for up to 12 million dollars in grant money set aside for Preserve America designees. Mr. Strayer stated that he spoke with the Historic Preservation Officer for this area and he thought it would be an appropriate thing for Granville to do. He stated that he hopes to send in an application by the third week of July. Councilmember Barsky inquired on whether or not they were aiming for the September 1 deadline. Mr. Strayer stated yes. Councilmember Herman inquired on the advantages for Granville and he asked if the application process would take a lot of the staffs time and work hours. Mr. Strayer stated that he didnt anticipate it taking much time. After asking his question Councilmember Herman was informed by Mr. Strayer about the eligible grant monies Granville could apply for if they are designated as a Preserve America town. 

Motion carried. Resolution No. 05-34 is adopted.

 Ordinance No. 23-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was introduced by Councilmember Herman. Second by Councilmember OKeefe. .

Mayor Robertson stated that Council would like to thank Molly Roberts for her work on the budget. Manager Hickman added that Chris Strayer and Steve Cartnal have also worked on this. He stated that Council has a good group of people working for them. 

Mayor Robertson set the public hearing on Ordinance No. 23- 05 for July 6, 2005.

 Ordinance No. 24-05, An Ordinance To Approve The Development Plan For The Speedway Gas Station And Convenience Store AT State Route 16 And Cherry Valley Road, Village of Granville, Ohio With Conditions was introduced by Councilmember Barsky. Second by Councilmember Main. 

Mayor Robertson asked about the next to last Where As statement. She stated that it does not indicate who filed the application. Law Director Crites stated he would look into this matter before the public hearing. Vice Mayor Lucier inquired about the attached site plan in Councils packets. She stated that it depicts that the parcels have been platted. Mr. Strayer stated that it was incorrect when he and the law staff informed Council that the land had not been platted for other applicants. Vice Mayor Lucier confirmed with Mr. Strayer that the land is platted by the applicant. 

Mayor Robertson set the public hearing on Ordinance No. 24- 05 for July 6, 2005.

 Ordinance No. 25-05, An Ordinance To Enact And Adopt Chapter 1162 Of The Codified Ordinances Of Granville, Ohio was introduced by Councilmember Barsky. Second by Vice Mayor Lucier.

Councilmember Barsky stated that she would be submitting some changes before the public hearing and they are not in content, but wording.

Mayor Robertson set the public hearing on Ordinance No. 25- 05 for July 6, 2005.

 Ordinance No. 26-05, An Ordinance To Place On The Ballot The Question Of Whether The Village Of Granville Should Authorize The Village Manager TO Execute A Lease Agreement With Brews And Blues Holding, LLC At the November 8m, 2005 General Election Pursuant To The Referendum Petition Filed By The Electors was introduced by Vice Mayor Lucier. Second by Councilmember OKeefe.

Mayor Robertson set the public hearing on Ordinance No. 26- 05 for July 6, 2005. 

 REVIEW OF MINUTES Regularly Scheduled Meeting of June 1, 2005. Councilmember Hartfield moved to accept the minutes as amended. Seconded by Councilmember Barsky. Motion carried, 7-0. 

MAYORS COURT REPORT  May The Mayors Court Report for the month of May was presented for review.

Discussion: Councilmember Barsky stated that she noticed a spike in citations for the month of May and she assumed it was due to the end of school. Mr. Cartnal stated that this is likely true and they tend to see spikes in the months of May and September due to the leaving and return of students. Councilmember Barsky moved to accept the May reports; seconded by Councilmember OKeefe. Motion carried 7-0.

Mayor Robertson instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes. 

MANAGERS REPORT  May The Managers Report for the month of May was presented for review. 

Discussion: Councilmember OKeefe stated that she has been seeing a lot of heavy trucks in town. Mr. Cartnal stated that this is the time of year that you see more trucks due to construction. Manager Hickman stated that they are catching trucks that are in violation. 

Councilmember OKeefe moved to accept the May report; seconded by Councilmember Hartfield. Motion carried 7-0.

 Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier Councilmember Herman stated that he and Vice Mayor Lucier met with the Granville Fellowship in regards to their request for funds. He stated that the committee is suggesting to appropriate their request of $10,000. Mayor Robertson asked if the committee would be proposing an Ordinance. Manager Hickman stated that the Ordinance will be introduced at the July 6th meeting and up for vote in August.

Granville Foundation  (Main) Councilmember Main stated that the Foundation does not have any suggestions for individuals to serve on the Arts Council. He stated that they are looking for names of people outside of the Foundation and asked for a list of anyone who previously applied to be provided to him. Mayor Robertson suggested that the Granville Foundation could interview outside candidates and make their recommendation or they could waive the right and have Council do so. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main Councilmember Hartfield stated that a meeting needs to be set up soon in light of the discussions over a 208 or 201 Plan. Manager Hickman added that the Burg Street drawings are back and this matter also needs discussed. Councilmember Hartfield asked Manager Hickman to look at adding an additional trash can at the Methodist Church for the Farmers Market. She also stated that several bricks on North Main street need to be replaced. Manager Hickman stated that he would have staff look at this matter and if they are unable to see the problem he will contact Councilmember Hartfield for the specific location. Furthermore, Vice Mayor Lucier stated that she was aware of at least two homeowners on Broadway who were thrilled with the changes on East Broadway. Councilmember OKeefe inquired on the width of Mt. Parnassus and if parking is possible. Manager Hickman stated that it will be the same width as before, but it will now have a curb. Councilmember Herman stated that one thing people arent understanding and he has tried to explain is that the paving has yet to be done and the curb will not seem so high once this is done. Manager Hickman added that he believes people will take pleasure in the road after it is paved and completed.

Planning Commission  OKeefe Councilmember OKeefe stated that Meecham and Apel (Northstar Development/Granville Retail Center) have not yet submitted an application for a variance. She added that they have waived the 45 day limit for Planning Commission to make a decision. Councilmember OKeefe stated that the Planning Commission also looked at the proposed Demolition and AROD Ordinances. She stated that Mr. Mitchell asked why West Maple Street was not included in the AROD extension. Mr. Strayer stated that West Maple was not consistent with the architectural style of other homes in the neighborhood and they therefore did not include it. Mr. Strayer also stated that the Tall Pines application was officially withdrawn. 

Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson Councilmember Barsky stated that as of now Owens Corning is not interested in participating in the JEDD. She stated that she received information listing concerns as to why they do not wish to participate, and she stated that it would be easier to address these concerns in person. Councilmember Barsky agreed to provide the summary information to Council and she asked them to remain quiet about it at this time so that no misunderstandings come from Council.

Mr. Strayer and Councilmember Barsky discussed an upcoming meeting with ODOT in regards to the Speedway application. She stated that a representative from Council should attend the meeting. Councilmember Barsky stated she would attend if the meeting time could be changed because she has a conflict. Mr. Strayer stated that several representatives from ODOT are planning on attending the meeting and one of these representatives could not meet any earlier that day. Councilmember OKeefe agreed to try and attend the meeting on June 22, 2005. Recreation Commission OKeefe Councilmember OKeefe stated that there is still an issue regarding the placement of a bingo tent for the Fourth of July festivities. Manager Hickman stated he believed this was resolved. Councilmember OKeefe stated that the committee is still concerned and they are still in need of a place to put the tent. Manager Hickman stated that he would look into this matter and get back to Councilmember OKeefe. Councilmember OKeefe stated that the Rec Commission is also working on getting bids to grade their new fields.

Senior Committee  Robertson No Report.

Union Cemetery Main Councilmember Main stated that the Committee will meet on June 28th at 7:00.

OTHER COUNCIL MATTERS

Tree and Landscape Committee Councilmember Barsky stated that she was made aware that the Tree and Landscape Committee was invoiced too late and some monies appropriated for last year had to come out of this years budget. She stated that the committee does not believe that they will need additional money at this point, but this is a heads up on the situation. 

4th of July Float Mayor Robertson updated Council on what the small group decided for the 4th of July float. She stated that the Village will provide a vehicle to pull a Village hay wagon, and they will set chairs and tables on it. She stated that the theme will be Village Council celebrating 200 years of planning. Mayor Robertson stated that it was suggested by Law Director Crites that Council have a formal picture taken since they are the Bicentennial Council. Vice Mayor Lucier stated that the Bicentennial Products Committee has offered hats to Council. Mayor Robertson asked her to take care of accepting the hats. Manager Hickman agreed to see if he could get some t- shirts for Council to wear. He asked Council to email him on what size t-shirt they would like. 

 ADJOURNMENT (10:10 pm) Councilmember Barsky moved to adjourn. Second by Councilmember Hartfield. Motion carried, 7-0. Meeting adjourned.

 

Submitted by Melanie Schott 

Council Minutes 6/1/05

VILLAGE OF GRANVILLE COUNCIL MINUTES June 1, 2005

CALL TO ORDER (by Mayor Robertson at 7:33 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, Main, OKeefe, Vice Mayor Lucier, and Mayor Robertson; Law Director Mike Crites and Manager Hickman. Motion carried. 

APPROVAL OF AGENDA (7:34 pm) Councilmember Main moved to accept the agenda as presented, seconded by Councilmember Barsky. Motion carried. 

CITIZENS COMMENTS (7:35 pm) Mayor Robertson invited the candidates for the BZBA Board to speak at this time. She stated that one of the candidates has indicated that he needs to leave the meeting early. 

Bruce Westall, 241 Prospect Street, stated that his background includes being a retired school teacher and he operates a Bed and Breakfast in town. Mr. Westall stated that he doesnt really have qualifications to serve on the BZBA Board. He stated that he did take several city planning courses while in graduate school, but he doesnt remember too much. Mr. Westall stated that the Village should have a plan in place that can be administered and followed. Mr. Westall stated that he sees himself as a flexible person and he likes to work with people one on one. He stated that zoning reflects conflicts among neighbors and good fences make good neighbors. Mr. Westall stated that people here appreciate this environment and it is important to maintain the quality of life that is in Granville. He went on to say that the BZBA Board should not be dictatorial, but enabling. Mr. Westall ended by saying that one should have a sense of humor about all of this.

Chip Blanchard, 221 South Pearl Street, stated that he also attended a previous meeting when there was a vacancy on the BZBA Board. He stated that he works for an architectural firm in Columbus and he enjoys restoration type projects. Mr. Blanchard stated that he shares a desire to maintain what has been achieved in Granville. 

Jim Jung, stated that he has a business background. He stated that he previously lived in Hudson, Ohio and he saw it go from a town once like Granville to something much different today. Mr. Jung stated that there is a unique quality of life in Granville and we need to protect it. He went on to say that he has the time and desire to give back to the community. 

Councilmember OKeefe stated that she would like to know what each candidate sees as their role in protecting Granville. Mr. Jung stated that they need to be careful on what they build. He stated that he has restored two homes in Granville and he thought it was very important to be specific in keeping with the character of the community. Mr. Blanchard stated that there needs to be appropriateness in improving properties, as well as protection of what is already in place. 

Doug Polack, 733 Mt. Parnassus, stated that he is a civil engineer. He stated that he regularly deals with building permits, as well as the Ohio Department of Commerce. Mr. Polack stated that he has been on the Reynoldsburg Board and he is experienced with the process. He stated that unfortunately developers overtook Reynoldsburg. When asked by Councilmember OKeefe on how his role could protect Granville he stated that with zoning and appeals there are always gray areas that need addressed. Mr. Polack stated that there are times when you simply apply what is written in the code, but it is always good to keep in mind that many issues are not in the best interest of the community. 

Jim Dotavio, 156 Brennan St., stated that there are several very qualified candidates before Council and he wishes to withdraw his name from the list. He stated that he is a patent attorney for Owens Corning. Mr. Dotavio stated that his motivation for applying to serve on the BZBA was to ensure that there were qualified individuals serving. He asked to be considered for any future openings. 

Mayor Robertson stated that there are many qualified candidates and she thanked them for their interest in serving the community. She stated that perhaps those not selected would be interested in serving in some other capacity, for example, the upcoming election for Council. 

Dorothy Garrett, 45 Donald Ross Drive, stated that the Village has spent thousands on protecting the Cherry Valley Road and Route 16 intersection. She stated that she does not see this area as being a part of the Village where the image needs to be protected. She stated that the historic old Village area is an area that should be protected and it is now becoming nothing but bars. Ms. Garrett stated that there is a precedent being set and increased liability for the Village. She stated that she was disappointed to see that Council didnt take a stand on requesting a hearing before the Liquor Control Board in regards to Brews Cafe. She stated that she has no problem with Brews Cafe and she eats at the restaurant. Ms. Garrett asked if we are here for the residents, or are we a tourist's town. She stated that years ago there used to be three grocery stores in the downtown area as well as a childrens clothing store which served the residents well. Mayor Robertson stated that we all feel that way. She went on to say that Council has looked at all of this and there isnt much Council can do in the face of market forces that right now support more restaurants than grocery stores. Ms. Garrett stated that you used to be able to allow your kids to go downtown. Mayor Robertson stated that she remembers there being a pool hall at one point that people didnt want their kids going to downtown. Ms. Garrett stated that the Village should have taken more of stand in this matter, and it appears when reading the newspaper that they didnt. Vice Mayor Lucier stated that sometimes the information in the newspaper is inaccurate. Mayor Robertson stated that she wanted to clarify what Mr. Martin (co-owner of Brews Cafe) has told Council. She stated that Mr. Martin would like to sell cases of wine by appointment. Ms. Garrett stated that she has no problem with that, but with the type of license he requested he could be free to do more and open a drive thru. Vice Mayor Lucier stated that Council was advised that they would have little to no influence with the Liquor Control Board decision. She later stated that Council may have some control when Change of Use permits are requested. Ms. Garrett stated that even if they were advised that Council wouldnt have much of an influence on their decision, it still appears to the public as though Council was ok with the idea. Mayor Robertson stated that Council has struggled with this situation. Vice Mayor Lucier suggested reading the Council minutes for an accurate reflection of the situation. Ms. Garrett ended by saying that she and others see Council as being gun- ho on protecting the Cherry Valley Road/Route 16 intersection, but not the downtown area. Mayor Robertson stated that if Ms. Garrett (and others) read the minutes they will see things differently and she doesnt believe this comment is accurate. 

Mayor Robertson closed public comments at 8:05 pm. 

PUBLIC HEARING None scheduled 

OLD BUSINESS None scheduled 

NEW BUSINESS 2006 County Tax Budget  Acknowledge receipt. Manager Hickman suggested placing this on the July 6th agenda. Council stated that the County Tax Budget will be forwarded to the EFP Committee for discussion. Resolution No. 05-33, A Resolution To Fill A Vacancy On The Board Of Zoning And Building Appeals was introduced by Councilmember Main. Second by Councilmember Barsky.

Discussion: Candidates included: Jim Jung  Douglas Polack  Bruce Westall  Brandon Lackey  Chip Blanchard Mr. Lackey was not present at the meeting. Mr. Jung and Mr. Polack received the most votes. A second ballot vote was taken and Mr. Jung were chosen to serve on the BZBA Board. Mayor Robertson thanked all of the candidates and encouraged them to serve in another capacity if they are interested. 

Motion carried. 

 Ordinance No. 21-05, An Ordinance To Amend Chapter 1161 Of The Codified Ordinances Of Granville, Ohio. (Architectural Review Overlay District) was introduced by Councilmember Barsky, seconded by Vice Mayor Lucier. 

Discussion: Councilmember Barsky stated that this Ordinance is coming out of the Planning and Zoning Committee and it is an attempt to extend the AROD boundaries and keep the integrity of the historical Village. She indicated that the extension would include areas on West Broadway, Mt. Parnassus, and North Granger. Village Planner, Chris Strayer, stated that there was a change in the definition in Section 1161.05b, and they also created a more descriptive definition of "building massing." Mr. Strayer stated that the building massing takes into consideration the size of the addition in relation to all buildings within 100 feet of the proposed addition. Mr. Strayer went on to say that the section relating to "Demolition" will change in the future, but they were not ready to make the proposed changes at this time. Mayor Robertson inquired on clarification for language in regards to "densities." Mr. Strayer was aware of these changes and stated that they would be made available for the public to view before the public hearing on June 15th. Councilmember Main inquired if any of these discussions by Council were premature since the public hearing isn't until the next Council meeting. Mayor Robertson indicated that it would be wise to have the correct version Council intended for the public to view. Vice Mayor Lucier added that there was a mix up in the versions of the Ordinance in Council's packets. Manager Hickman stated that the staff is fine making the proposed changes for Council even though they are not normally done in this format. 

 Mayor Robertson scheduled a public hearing on Ordinance No. 21-05 for June 15, 2005.

 Ordinance No. 22-05, An Ordinance To Amend Chapter 1163 Of The Codified Ordinances Of Granville, Ohio. (Suburban Residential District) was introduced by Councilmember Barsky, seconded by Councilmember Herman.

 Mayor Robertson scheduled a public hearing on Ordinance No. 22-05 For June 15, 2005.

 REVIEW OF MINUTES Regularly Scheduled Meeting of May 18, 2005 Councilmember Herman moved to accept the minutes as amended; seconded by Councilmember OKeefe. Motion carried, 7-0. 

COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier Councilmember Herman stated that a meeting needs to be scheduled.

Granville Foundation  (Main) No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main The Committee has canceled the June 3rd meeting because they are still awaiting word in regards to engineering for Burg Street. 

Planning Commission  OKeefe Councilmember OKeefe stated that the fence situation with Ms. Sellito and Ms. Franks has been resolved thanks to Manager Hickman. 

She stated that there were issues raised with Bryn Du Phase 6 because the fire department does not feel they have enough room for their trucks, and this matter was to be worked out by the fire department and the developer. 

Councilmember OKeefe stated that there were 41 people at the hearing in regards to the proposed Tall Pines subdivision. She stated that the fire department also raised concerns about the private drive and cars being able to pass. She stated that there were concerns about increased traffic, more students in the school system, drainage issues, and property values. Councilmember OKeefe stated that people were concerned about setting an unfavorable precedent, and if tax payers would be responsible for paying for the private road maintenance. It was stated that the proposed homes would be in the six to seven hundred thousand dollar range. Councilmember OKeefe stated that there is a covenant between the property owners and it is unclear if the Village incorporated the covenant when they annexted the property. She stated that Monsignor Enke (a property owner) has stated he would not be willing to break the covenant. Chris Strayer stated that the Village is unable to approve the final plat until the covenant issue is resolved. Law Director Crites stated that Chapter 7.11 of the Ohio Revised Code states that the Village does not have the authority to re-plat over the plat until the area is vacated by the Common Pleas Court. Vice Mayor Lucier stated that it appears there are some legal hurdles to get over before this issue can move forward. It was stated that Jim Siegel of the Tree and Landscape committee suggested looking at this issue as well. Councilmember OKeefe also stated that several concerned residents have hired Steve Mershon to represent them. Councilmember OKeefe stated that there were also areas of concern over a detention pond, placement of trash cans and mailboxes, and the Village assuming certain costs. She stated that this matter was tabled due to the legalities and it is a very controversial matter. Chris Strayer stated that the road to the Tall Pines Subdivision is currently private and Mr. Mershon is correct with the issues when he reviewed Section 1117.00 of the Design Standards. However, he stated that since this is a private road they do not need to meet the criteria Mr. Mershon referred to. He stated that a variance to keep this as a private road is needed from the BZBA Board, and it must also meet any regulations set forth by the fire department. Councilmember OKeefe stated that the residents were not convinced this would remain a private road because at some point the Village would need to take it over. Mayor Robertson stated that the road could be built as a private road, but to our specifications. Councilmember OKeefe stated that the issue won't come up if Monsignor Enke chooses to not break the covenant.

Councilmember OKeefe stated that the proposed Cherry Valley Road Mall was tabled due to their need for a variance from the BZBA. A variance is needed because the building exceeds by 2.5% of the allowable lot coverage. Councilmember OKeefe remarked that the Planning Commission seemed to like the presented design, and she thought it resembled a fire station. Mr. Strayer stated that Doyle Clear is looking at this matter and has requested additional information from the applicant. Councilmember Main asked where we are in the process and has an application been submitted. Mr. Strayer stated that an application was submitted and the Planning Commission would need to render a decision within forty-five days of the application, which is the second meeting of July, or the applicant would have to allow for a time extension. Mr. Strayer also stated that if the requested information is not submitted within the forty-five days, the Planning Commission can reject the application. 

Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson The committee will meet on June 2nd. Recreation Commission OKeefe No Report.

Senior Committee  Robertson Councilmember OKeefe stated that she has been contacted numerous times about the problem of so many Senior Citizens leaving Granville. Mayor Robertson acknowledged that this is a problem, and she stated that the committee has tried to work on this but they havent been able to get anywhere. She stated that perhaps some new people need to come in and look at this and she would be happy to hand it over to Councilmember OKeefe since she is intricately involved with Seniors right now. Mayor Robertson stated that National Church Residency was interested in looking to build a facility in Granville, but she has not heard anything back from them. Councilmember OKeefe stated she was willing to take this matter on asked Mayor Robertson to email a list of committee members. 

Union Cemetery Main Councilmember Main encouraged people to look at the newspaper for upcoming work days if they wish to volunteer. He stated that the first work day would be this Saturday, June 4th. 

OTHER COUNCIL MATTERS Search Firm Proposals Councilmember Herman stated that they have received six proposals. One was given to him that evening and he asked that copies be made and distributed to Council. The following companies submitted proposals: Mercer Group  Par Group  Brimeyer Group  Resource Management  Circuit Rider  Yaekle Group. Councilmember Herman stated that the EFP Committee suggests choosing the top two firms by rating them on experience, quality, approach, budget, and warranty in terms of how they stand behind their work. There was some discussion by Council on who would be responsible for making calls/reference checks. Councilmember Herman stated that the committee thought they would do reference checks on the top two firms chosen by Council. He encouraged Council to make any needed phone calls while completing their evaluations of all six firms. Councilmember OKeefe stated that she noticed one company uses the Meyer Briggs process for potential candidates and she is not a fan of this process. Vice Mayor Lucier suggested not giving that particular firm as high of points in her evaluations if this is considered to be a negative in her viewpoint. 

Other Councilmember Herman stated that he will not be at the July 6 Council Meeting. 

Councilmember Barsky inquired on the flashing red light for the crosswalk. Manager Hickman stated that there has been no word from ODOT in regards to this matter. 

Councilmember Barsky inquired on the Recreation Commissions request for the Bingo Tent. Manager Hickman stated that they will be setting up a tent in front of the Robins Hunter Museum. 

Steve Trumbell was present. He stated that the Arts Commission is in need of replacing a member, Amber Mitchell. He stated that Ms. Mitchell was appointed by the Granville Foundation. Councilmember Main agreed to work with the Granville Foundation on a recommendation to fill this vacancy. 

EXECUTIVE SESSION

Pursuant to ORC 121.22(G)(3)  To conference with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action (Speedway/SuperAmerica) . Vice Mayor Lucier moved to enter into Executive Session, Seconded by Councilmember Barsky. .

Roll call: Hartfield, Herman, Lucier, Barsky, Main, Robertson, OKeefe (7, 0)

Time in: 9:03 pm.

Councilmember Herman moved to exit out of Executive Session and return to Regular Session. Seconded by Councilmember Barsky

Time out: 9:14 pm.

Roll call: OKeefe, Robertson, Barsky, Lucier, Herman, Hartfield, Main (7, 0)

Council asked Law Director Crites to prepare a press release in regards to the SuperAmerica situation. Vice Mayor Lucier asked to have the amount on legal fees spent for the SuperAmerica litigation. She indicated that the entire amount set aside was not spent. 

 ADJOURNMENT (9:15 pm) Councilmember Hartfield moved to adjourn. Second by Councilmember Main. Motion carried, 7-0. Meeting adjourned.

 Submitted by Beverly Adzic, Clerk of Council 

Council Minutes 5/18/05

VILLAGE OF GRANVILLE COUNCIL MINUTES May 18, 2005

CALL TO ORDER (by Mayor Robertson at 7:34 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, Main, OKeefe, Vice Mayor Lucier, and Mayor Robertson; Finance Director Roberts, Attorney Gorry, Trustee Havens, Trustee King, Trustee Sargent, and Clerk Kennedy. Motion carried. 

APPROVAL OF AGENDA (7:35 pm) Mayor Robertson moved to amend the agenda and hold New Business before the Union Cemetery Board Meeting. Second by Councilmember Main. Councilmember Barsky moved to accept the agenda as presented. Councilmember OKeefe second. Motion carried. 

NEW BUSINESS Resolution No. 05-31, An Resolution Of Appreciation For Dr. Trudy Knox was introduced by Councilmember Barsky. Second by Councilmember OKeefe. 

Discussion: Mayor Robertson read aloud the Resolution and applause was given for all of the work done by Dr. Knox. 

Motion carried (7,0). Resolution No. 05-31 is adopted. 

 UNION CEMETERY BOARD MEETING (Mayor Robertson called the meeting to order at 7:39 pm) Resolution No. 05-32, A Resolution To Declare With The Granville Township Trustees That Operation And Maintenance Of The Union Cemetery Under The Provisions Of Section 759.34 Of The Ohio Revised Code Continue And To Fill Expired Terms On The Union Cemetery Board of Trustees was introduced by Councilmember Barsky. Second by Vice Mayor Lucier. Motion carried.

Discussion: Flo Hoffman, 317 West Broadway, stated that this has been a wonderful cooperation between the Village and Township and it can serve as an inspiration to all of us. Ms. Hoffman stated that the cemetery is now being considered to be on the National Registry of Historical places. 

Trustee Sargent stated that he is so impressed with what has been done at the burial grounds. He stated that much of the work is due to Flo Hoffman and she is the reason it is like it is. Mayor Robertson thanked Ms. Hoffman for all of her efforts. 

Councilmember Main stated that he would echo Trustee Sargents comments. He stated that Mike Frazier has created a fine organizational pattern for the restoration of the burial grounds. Councilmember Main stated that this is a fine example of efforts to restore something and it still continues to be restored this summer.

Resolution passed unanimously.

JEDD Discussion  Trustee Havens stated there have been two parallel paths taken and one was together with the respective boards and the other is with the Community Connections group. He stated that Councilmember Barsky has diligently opened discussions with Owens Corning and they stated that they need some time to consider the implications of a JEDD. He stated that they were looking at a November timeline, but he now doubts this will be possible since Owens Corning is asking for more time. Trustee Havens stated that they had also intended to begin some community discussions, but they were asked by Owens Corning to hold off on this for the time being and they plan to honor their request. 

Councilmember Barsky stated that they are waiting on Owens Corning to reply. 

Mayor Robertson adjourned the Union Cemetery Board Meeting at 7:46 pm. 

CITIZENS COMMENTS

Catherine Buxton, 371 Glyn Tawel Drive, stated that she is representing the Licking County Tobacco Free Coalition and she hopes that even though Newark foolishly did not pass their no smoking Ordinance, that Granville will still move forward. Mayor Robertson stated that Council has discussed giving Newark some more time, but they are still interested in the concept of a smoke free Ordinance. Councilmember Herman stated that it should be noted that New Albany and Westerville have passed smoke free Ordinances in their communities.

Mayor Robertson closed public comments at 7:46 pm.

 PUBLIC HEARING (7:46 pm) Ordinance No. 19-05, An Ordinance Denying Application To Rezone Property Located At 122 N. Pearl Street From The Zoning Classification Of Village Residential District (VRD) To The Zoning Classification Of Village Business District (VBD).

The public hearing for Ordinance No. 19-05 is scheduled for June 15, 2005.

 Ordinance No. 20-05, An Ordinance Providing For The Issuance Of $250,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Off The Cost Of Constructing Improvements And Renovations To The Bryn Du Mansion Building, And Declaring An Emergency.

Councilmember Hartfield recused herself from the Public Hearing discussion.

Keith Myers, member of the Bryn Du Commission, stated that they would appreciate the passage of the Ordinance to provide a kitchen and restroom facilities to the Bryn Du Mansion. He stated that they are working feverishly to get the improvements done and they would like to work with the target date in November to accommodate the Bicentennial Ball. 

Mayor Robertson closed the public hearing at 8:32pm. 

OLD BUSINESS

 Ordinance No. 20-05, Providing For The Issuance Of $250,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Off The Cost Of Constructing Improvements And Renovations To The Bryn Du Mansion Building, And Declaring An Emergency was reintroduced by .

Discussion: Councilmember Hartfield recused herself from discussion and voting.

Councilmember Barsky stated that she originally raised some concern over the Emergency Clause because she believes when Council spends money that does not directly affect the health, safety, and welfare of the public, an Emergency Clause might not be appropriate. She stated that after discussions with the staff and her request to have a public hearing for the Ordinance, these issues have been resolved. Councilmember Barsky stated that subsequently she had other conversations with Molly Roberts on why an Emergency was declared to do these renovations. She stated that there was also an issue about when the funds were allocated in the budget, and her concern was due to a timing issue related to this. Councilmember Barsky stated that notes were to be used to secure funds back in December and she believed this money was in the budget. She stated that she would recommend to the staff that in the future when funds are allocated a decision is made on what to do in a timely fashion.

Mayor Robertson stated that there has been some concern about the State cutbacks and the Village receiving this kind of money for this purpose. Mayor Robertson stated that as she further inquired into this she learned that the Cultural Facilities Fund has earmarked money for Cultural Facilities only. She stated that this has put her mind somewhat at ease even though she does have some misgivings on how schools for example are not funded enough. She went on to say that this money had no chance of going to a needed school because it could only go to another Cultural Facility. She indicated that it might be nice to have this information available in the newspaper so the public is clear on how this money has been allocated. Mayor Robertson stated that a list of Cultural Facilities receiving money from this fund are in Councils packets. Councilmember OKeefe stated that Granville is not one of the largest recipients. Councilmember Herman stated that it is important to point out the difference in funding something with cash versus a bond. He stated the State is funding this with a bond, and school funding is cash. He said the State is not putting cash into this - Bryn Du Mansion.

Councilmember OKeefe stated that Council is grateful to the Committee and this will be a tremendous asset to our community. 

Councilmember Herman offered the following friendly amendment: Change the date from May 4 to May 18.

Roll Call Vote on Emergency Clause: Lucier, Herman, Main, OKeefe, Barsky, Robertson (6,0)

Roll Call Vote on Ordinance No. 20-05: Herman, Lucier, Barsky, Main, OKeefe, Robertson (6,0) 

REVIEW OF MINUTES Regularly Scheduled Meeting of May 4, 2005 Councilmember Barsky moved to accept the minutes as amended. seconded by Councilmember Herman. Motion carried, 7-0. 

MAYORS COURT REPORT  April The Mayors Court Report for the month of April was presented for review.

Discussion: None. Councilmember Barsky moved to accept the April reports; seconded by Councilmember Herman. Motion carried 7-0.

Mayor Robertson instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes. 

MANAGERS REPORT  April The Managers Report for the month of April was presented for review. 

Discussion: Councilmember OKeefe commented on how thorough the police report was.

Councilmember Herman moved to accept the April report; seconded by Councilmember Barsky. Motion carried 7-0.

 Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier Councilmember Herman stated that the committee unanimously agreed that a search firm should be hired to fill the Village Manager position. He stated that this was the recommendation of the committee to Council, and he now needs Councils input. He stated that the cost to hire a firm is anticipated to be in the $20,000 range with a $500 variance. Councilmember Herman stated that the committee now needs to review the proposals received thus far, and he welcomes assistance from those wishing to be engaged in this process. Councilmember Herman stated that a new Village Manager could be hired by October if they choose a firm by early July. He stated that he currently has four proposals, and he and Vice Mayor Lucier stated they would get this information to the staff to be copied and distributed to Council. Councilmember OKeefe asked how the four search firms were recommended. Councilmember Herman stated that he got recommendations from the Municipal League and other communities Village Managers. Councilmember OKeefe asked if local firms could also be considered. Councilmember Herman stated yes, and he knew of Circuit Riders as a possibility. Councilmember Herman stated that the committee thought it would be wise to meet with the top two choice firms. Mayor Robertson asked if any references have been contacted and Councilmember Herman indicated that they were first looking for a recommendation by Council to move forward. Councilmember OKeefe suggested rating each firm individually and providing this information back to the EFP Committee to choose their final two. Councilmember Barsky stated that the committee could move forward on checking references if Council wished. Mayor Robertson stated that this would be good. Councilmember Herman stated that he is also working with Molly Roberts to get an update on the Villages Discretionary Funds. He stated that they need to look at any sick/vacation time that could be paid out to the existing Village Manager. Mayor Robertson asked Council if there were any objections to narrowing the search down to two firms, and no objections were heard. Councilmember Hartfield added that she was aware of two more firms that she would have submit a proposal. Councilmember Herman added that the EFP Committee has not recruited any firms and Vice Mayor Lucier stated that the committee has not received any résumes or conducted any interviews. 

Granville Foundation  (Main) No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main Councilmember Hartfield stated that the committee discussed the Burg Street improvements. Councilmember OKeefe inquired on whether or not Denison Universitys improvements were detrimental to the structural condition the road is now in. Councilmember Hartfield stated that they have done what was requested of them by the Village and that is to give the Right of Way. Councilmember Main stated that there is no storm sewer drain under the road, and all of the storm water run off goes on top of the road. He stated that the water flowing on top of the road is eroding the base. Councilmember Main stated that the proposed new base will be concrete. He stated that as important as the road improvements are, the drainage issue is also just as important. Vice Mayor Lucier added that these two items together are why this will be such an expensive project. Councilmember Hartfield stated that the road will be increased by two to three feet in some places. The committee is proposing that the tree lawn be wider and provide more buffer between the sidewalk and street. Mayor Robertson inquired on the height of the proposed retaining wall. Councilmember Hartfield stated four feet. Councilmember Hartfield discussed the two choices for the retaining wall  wood or concrete. She stated that they were informed that the concrete would be better for sound absorption and this could be good for the neighborhood. Councilmember Herman asked what the residents preferred as far as the retaining wall. Councilmember Hartfield stated that they would likely choose not to have a retaining wall, but they were surprised by the sound absorption qualities with the concrete. Councilmember Hartfield stated that another meeting will be set up to further discuss this matter with the residents. Councilmember Main added that people traveling, but not necessarily living on Burg Street may also want to get involved. 

Councilmember Barsky inquired on Ordinance 17-05  Delivery Ordinance. Councilmember Hartfield stated that it has been tabled. Mayor Robertson inquired if anyone is interested in taking it off of the table. Councilmember Barsky stated that she might be. Councilmember Hartfield stated that the Ordinance turned into something that was not intended, and if the Ordinance came off the table and was proposed in a different form she might support it. Councilmember Main stated that Manager Hickman is trying to address this administratively, and he hopes this can be accomplished. Councilmember Hartfield stated that this has been tried in the past and was not successful. It was stated that anyone experiencing problems with nuisance deliveries can contact the Village Offices because they are trying to work with the parties involved. Mayor Robertson stated that there appears to still be interest in the problem. Councilmember Hartfield stated that the Ordinance as drafted has some problems. Vice Mayor Lucier stated that the Ordinance can come off of the table, or the Committee can recommend to table it indefinitely. 

Councilmember Hartfield stated that they are awaiting word to see if a red lens can be used at the crosswalk (rather than flashing yellow). Molly Roberts stated that there used to be a red flashing light in place, but ODOT made the Village remove it. Ms. Roberts stated that there has been no word back from ODOT. 

Planning Commission  OKeefe No Report. Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson Councilmember Barsky stated that as said earlier the JEDD issue has been temporarily set aside. 

Councilmember Barsky stated that the committee discussed the Ohio EPAs regional wastewater infrastructure  208 Plan. She stated that she has asked Chris Strayer to provide some additional information about this plan, as well as what other communities are doing to address it. 

Councilmember Barsky stated that the committee is working on expanding the AROD district, as well as creating language regarding size and massing for the rest of the Village. Assistant Law Director Gorry stated that this will be a difficult issue that will take some time. Councilmember Herman stated that he is glad the committee is looking at extending the AROD district especially because of some issues that have been problems for Council in the past where a larger AROD district would have clearly fixed the problem.

Councilmember Barsky stated that the committee is looking at the Demolition Permits. She stated that other communities are experiencing problems with historic buildings being demolished and new structures put in their place. She stated that although this is not a problem at present in Granville, they want to be proactive and see that any demolition should be contingent on the approval of the new plan, so that empty spaces are not created without appropriate substitutes approved beforehand. 

Recreation Commission OKeefe Councilmember OKeefe stated that the levy had passed and the Commission is very excited about this.

Senior Committee  Robertson No Report.

Union Cemetery Main Councilmember Main stated that a part time caretaker has been hired.

OTHER COUNCIL MATTERS Liquor Permits 116 E. Broadway Rear (new -previously discussed) 226 E. Broadway (transfer)

Vice Mayor Lucier stated that Village Planner, Chris Strayer, has indicated that a Change of Use is needed by the applicant. Councilmember OKeefe asked how the applicant can do a carryout by appointment only. Councilmember Main stated that the applicant has stated that they would need to open this in order to hold the license and the Liquor Board requires some sales to hold the license. Mayor Robertson stated that Council has the choice as to whether or not they wish to participate in a hearing granting the Liquor Permit. Vice Mayor Lucier stated that it seems to be pointless to participate unless serious problems can be documented. It appears Councils authority is limited to the request for a Change of Use. Councilmember Barsky stated she agrees. Council decided that they would not like to request a hearing for the Liquor Permit request. 

Other  

 State Route 16/Cherry Valley Road  Mayor Robertson stated that she attended a meeting where Matt Hill presented a PowerPoint presentation similar to the one given to Council. She stated that there have been some changes since Mr. Hill visited Council, and it doesnt look like the Federal Transportation Bill will provide any money for a study. She stated that this means all entities in Licking County would together need to raise approximately five million dollars to conduct the study. Mayor Robertson stated that once the study is completed, it is more likely that a future T-Bill will grant federal funds for the infrastructure. Mayor Roberson stated that Marcia Phelps, Stephen Fowler, Park National Bank, Newark City Schools, and LCATS representatives were all present at the meeting. She stated that Ms. Phelps indicated that private and public funds should be sought. Councilmember Barsky asked what businesses would benefit by having the study done. Mayor Robertson stated that there is approximately 1.8 million in costs from accidents occurring at this intersection. She went on to say that State Farm as well as the Village will try and estimate what portion of those costs they each incur. She stated that Molly Roberts is looking at what the police costs are for the Village on Cherry Valley Road and State Route 16. Vice Mayor Lucier asked if the 1.8 million includes both private and public costs. Mayor Robertson stated that this was not defined. Mayor Robertson added that there is also a lot of pollution from idle cars at the intersection. She said that this area is already known to not have the best air quality conditions. Mayor Robertson stated that it is good that it is all of Licking County addressing this situation and Granville is not all on its own even though the intersection lies in our jurisdiction. Councilmember Herman stated that he took note of the letters to Congressional and State leaders. He asked if there has been any word back from them. Mayor Robertson stated that this was not addressed at the meeting, and she wanted to check into sending a letter on Granvilles behalf. 

July 4th Bingo Request - Council was made aware of a request by the Granville Rec Commission to place a tent on Opera House Park during the 4th of July festivities. The Bicentennial has already made a request to place a tent at the same location. Ms. Roberts stated that the Village parking lot or Council Chambers could be possible alternatives, but she wished to have feedback from Council. Council stated that it would be inappropriate to have the bingo in the Chambers, and it could be damaging to the facility. Council also stated that they would like to know if Chief Cartnal saw any problems with having the tent located in the parking lot, and if so, they felt that it should be placed elsewhere. Ms. Roberts stated that perhaps the Bicentennial Commission could put their tent at Alltel Park. Vice Mayor Lucier indicated that the Bicentennial Committee should have priority of Opera Park since this is a one time event. Councilmember Main asked if both tents could fit on Opera Park. Ms. Roberts agreed to further look into these alternatives. Mayor Robertson stated that it would be appropriate for the staff to make the final recommendation now that they have received some feedback from Council.

4th of July Request from the Bicentennial Commission  Mayor Robertson stated that she has received a request for Council to participate in the 4th of July Parade and dress in period costumes. Vice Mayor Lucier suggested a Womens Suffrage theme. Some members of Council stated that they would like to see a theme that relates directly to Granvilles history. Council decided to have a small committee look at different options, but they agreed to participate in the parade. The small committee will include Councilmember OKeefe, Councilmember Barsky, and Mayor Robertson. 

Water Bill  Councilmember Hartfield stated that the Fourth of July festivities displayed on the water bill were not clearly defined. She asked for this to be addressed. 

 

No Meeting on July 20th - Vice Mayor Lucier asked Council if they would like to decide now whether or not they will omit a summer Council meeting, as has been done in the past. Council opted to meet on July 6th and take off July 20th. ADJOURNMENT (9:20 pm) Councilmember Main moved to adjourn. Second by Councilmember Barsky. Motion carried, 7-0. Meeting adjourned.

 

Submitted by Melanie Schott 

Council Minutes 5/4/05

VILLAGE OF GRANVILLE COUNCIL MINUTES May 4, 2005

CALL TO ORDER (by Mayor Robertson at 7:33pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Herman, Main, Vice Mayor Lucier, and Mayor Robertson; Finance Director Roberts and Attorney Gorry. Motion carried. Vice Mayor Lucier moved to excuse Councilmembers Hartfield and OKeefe. Second by Councilmember Barsky. Motion carried. 

APPROVAL OF AGENDA (7:34 pm) Mayor Robertson requested that the topic of Granville Fellowship be added to the agenda under Other Council matters. Councilmember Barsky second. Motion carried. 

CITIZENS COMMENTS (7:34 pm) No one appeared to speak. Mayor Robertson closed public comments at 7:34 pm. 

PUBLIC HEARING None scheduled 

OLD BUSINESS TIF Discussion  Kendal Councilmember Barsky recused herself from discussion.

 Dan Bellman stated that he had reviewed the Kendal Sanitary Sewer file. His analysis is that the sanitary sewer line construction costs are in line with that which was anticipated and agreed upon by Kendal. His research finds that potential cost overruns were for deep water trenches in the amount of $308,000. Some amount of dewatering was anticipated by Kendal, but the records do not show specifically how much. The $450,000 given by the Township exceeds the amount of cost overrun. Mr. Bellman stated that it appears that Kendal may have been overpaid for cost overrun. He does not recommend that Council participate in any Tax Increment Financing with Kendal. 

Mayor Robertson introduced Resolution No. 05-30, A Resolution Affirming The Reimbursement Agreement Made With The Corporation Known As Kendal At Granville, Ohio. Second by Councilmember Main.

Discussion: Mayor Robertson advised that she had asked Dan Bellman to draft a Resolution that would acknowledge the Townships Tax Increment Financing (TIF) with Kendal at Granville. She noted that the Township is interested in what participation the Village may make, if any. 

It was noted several times, for the record, that Kendal had not asked the Village to participate in a TIF. 

Councilmember Herman moved to insert the Townships subsidy of $453,438 into Resolution No. 05-30. Second by Main. Motion carried.

Councilmember Main feels that this Resolution provides the intent of Council and he is comfortable with the original Sanitary Sewer Agreement as it is written and feels the Village has conformed to that agreement. 

Mr. Herman noted that this response by Council is a courtesy to the Township. The TIF was solely a Township decision and he agrees that the level of reimbursable costs, as negotiated in the original Sanitary Sewer Agreement between the Village and Kendal, is appropriate. He also noted that the decision by the Township Trustees affects both Township and Village residents.

Vice Mayor Lucier noted that the TIF also affects County taxpayers, which is where the bulk of the subsidies comes from.

Vice Mayor Lucier made a motion to move to vote on Resolution No. 05-30. 

Motion carried. Resolution No. 05-30 is adopted.

Councilmember Barsky returned to the table (7:47pm) 

NEW BUSINESS Ordinance No. 20-05, An Ordinance Providing For The Issuance Of $250,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Constructing Improvements And Renovations To The Bryn Du Mansion Building, And Declaring An Emergency was introduced by Councilmember Main. Second by Councilmember Herman.

Discussion: Finance Director Roberts stated that this Ordinance is necessary to issue the note for the improvements to the Bryn Du Mansion and is in anticipation of grant funding from the State of Ohio. The note will roll into the original purchase note should State funding fall through. State funds will not be available until July. The application is still being reviewed by the Ohio Cultural Facilities Commission, where it is being looked upon favorably. Council would like to review the documentation that has been submitted for the grant.

Councilmember Main noted that he had a conversation with State Representative David Evans who indicated that the request for funds, as presented by the Bryn Du Governance Commission, was very impressive. Mr. Evans noted that due to the extreme thoroughness of the request it went through very quickly. He also noted that the request was one of the most sophisticated that had been received. 

Council questioned the need for an emergency clause. Ms. Roberts stated that typically all note Ordinances are presented as emergencies and noted that construction had already begun at the mansion, therefore the need for funding was imminent. 

Councilmember Main moved to accept the emergency clause. There was no second.

Council requested that a public hearing be scheduled.

Mayor Robertson scheduled a public hearing on Ordinance No. 20-05 for May 18, 2005

 REVIEW OF MINUTES Regularly Scheduled Meeting of April 20, 2005 Councilmember Barsky moved to accept the minutes as amended; seconded by Councilmember Herman. Motion carried, 5-0. 

COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier Councilmember Herman reported that, at the direction of Council, related to the imminent retirement of the Village Manager, the Committee is exploring the feasibility of working with an outside entity to help in the search for a replacement. Proposals will be received this week from both national and local companies. The goal is to offer a recommendation at the next Council meeting as to whether there is a need for outside assistance in the search. At that point the Committee would like Council and the community to engage in the search process. The Committee will meet again on Monday, May 16, 2005.

The Committee also requested a proposal from the Senior Fellowship relative to the request that was made during the last Council meeting. The Committee would like to review the existing budget, funds requested, and potential use for requested funds. Mr. Herman also noted that the Committee would like to make suggestions for additional sources of funding to the Senior Fellowship Committee. 

Granville Foundation  (Main) No report

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main The Committee will meet Friday, May 6, 2005 at 9:15am

Planning Commission  OKeefe No report

Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson Councilmember Barsky reported that the Committee discussed the Architectural Review Overlay District and will provide Council recommendations soon. She also noted that JEDD was also discussed. Owens is presently reviewing the JEDD document with the intent of returning to the Committee and Trustees within the next week or so for further discussions. It was noted that the JEDD proposal will eventually be placed on the ballot. However, the timeline for this procedure is much longer than anticipated, as the final proposal will need adopted by Council, Township, and the County. A portion of the package that requires approval has to have a description of the territory to be included in the JEDD. Because Owens would be a large player in the JEDD, it is important to have their input. 

Ms. Barsky noted that the Committee is also pursuing the 208 Plan information. She then noted that the next goal of the Committee is to review the zoning regulations. Several meetings have been scheduled for this review. 

Recreation Commission OKeefe No report

Senior Committee  Robertson No report

Union Cemetery Main No report 

OTHER COUNCIL MATTERS Ohio Division of Liquor Control Council asked Jerry Martin about a business plan in reference to an application for a new liquor permit for the property at 116 E. Broadway - Rear. Mr. Martin noted that the application was for a C1 and C2 permit, which allows carryout in the original container  wine and beer. He stated that the plan is to utilize a small space in the back of the building (116 E. Broadway) with the purpose of controlling the permits. He noted that the store would not be open during scheduled hours of the day and night and probably by appointment only, wherein a case of wine could be sold occasionally. Mr. Martin suggested that it is important to control the permits because in ten to twenty years from now there will be a center at the Cherry Valley Road intersection area, or possibly one at the corner of Newark Granville and Cherry Valley Roads. He noted that there will not be any more permits available until the Village grows. Mr. Martin assured that this business would not have regular hours and other than something on the door there will be no signage. There was a question as to whether this business would require a change of use. It was noted that the Village Planner stated during the last Council meeting that a change of use would be required. Mr. Martin feels that current permits for the building would possibly apply to the rear location. He made the comment that since he is the applicant then the Village will probably require a change of use. He also assured Council that there would not be a drive-through. Councilmember Barsky reminded Mr. Martin that a previous concern was raised by the church regarding the use of the door on the alley. At that time the church was assured that the door would be used as an emergency exit only. Now it appears that that door will be an access to the carry out business. Mr. Martin said that the architect plan is still in the drawing stages and that access to the carry out may be in the rear of the building. Mr. Martin again assured that this business would not be open for someone to run in for a quick 6-pack but by appointment only. He noted that the beer permit was applied for, not necessarily to sell beer, but to simply have the permit as it is not expensive to maintain on an annual basis. He noted that as long as the permit is in their hands they can transfer it anywhere within the Village if the opportunity permits itself. He stated that this request is more about controlling the permits than about opening a business, although there are requirements in order to maintain a permit, such as separate space, sales, etc. He noted that this permit became available because Broadway Deli applied for a different liquor license and had to turn in this permit as part of their application to serve alcohol. He did also note that a week after he applied for the permit that Broadway Deli also applied for the same permit. Councilmember Herman suggested that if there is a change of use request before the Planning Commission then there could be conditions attached to the change of use approval which would include language that would dictate the hours that the business could operate, i.e. by appointment only. Mr. Martin said he would not have a problem with that condition.

 This will be brought up at the next Village Council meeting.

Other Granville Fellowship request for funding is being reviewed by the EFP Committee. 

 Ordinance No. 17-05  This Ordinance was introduced and a public hearing scheduled for April 20, 2005. During the April 20, 2005 meeting the legislation was removed from the agenda. Councilmember Main made a motion to table Ordinance 17-05, second by Vice Mayor Lucier. Mayor Robertson assigned the review of this Ordinance to the LSSU Committee.

 There was a brief discussion regarding the importance for Council Committees to make clear recommendations to Council. Clear and concise feedback from Committees will help clarify Council decisions. 

 Resolution No. 05-25  (Support of Newark Earthworks celebration) This Resolution, previously tabled, will require no further action. It was noted that Council may consider some other type of formal support should the request be made.

 ADJOURNMENT (8:50 pm) Councilmember Herman moved to adjourn. Second by Councilmember Barsky. Motion carried, 5-0. Meeting adjourned.

 Submitted by Beverly Adzic, Clerk of Council 

Council Minutes 4/20/05

VILLAGE OF GRANVILLE COUNCIL MINUTES April 20, 2005

CALL TO ORDER (by Mayor Robertson at 7:39 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Hartfield, Herman, Main, OKeefe, Vice Mayor Lucier, and Mayor Robertson; Manager Hickman and Law Director Crites. Motion carried.

 Councilmember OKeefe made a motion to excuse Councilmember Barsky. Second by Councilmember Herman. It was stated that Councilmember Barsky would be attending later in the evening. 

APPROVAL OF AGENDA (7:40 pm)

 Mayor Robertson made a motion to removed Item D (Resolution 05-30) from the Agenda. Second by Vice Mayor Lucier. Councilmember Hartfield made a motion to remove Ordinance 17-05 from the Agenda. Second by Councilmember OKeefe.

Councilmember Main moved to accept the agenda as presented. Councilmember OKeefe second. Motion carried.

 CITIZENS COMMENTS (7:41 pm)

LCATS  Matt Hill Mr. Hill distributed a handout to Council in regards to the Level of Service, Crash Analysis, and Emissions calculations. Mr. Hill stated that the need for an Interchange Justification Study is becoming apparent if you read the given statistics in his handout. Council had some problems reading particular areas of the handout due to a printing malfunction. Mr. Hill indicated that he would get a better copy of the handout to Council. A copy of the LCATS handout is available at the Village offices. Mr. Hill made reference to the number of crashes at the Cherry Valley Road and State Route 16 Interchange. He stated that half of the crashes result in an injury. Mr. Hill stated that the high number of crashes is a good indicator that there is significant congestion at the intersection. Mayor Robertson asked if these are mostly rear end type crashes. Mr. Hill advised her to look at a different graph indicating the types of crashes that occur at the intersection. Mayor Robertson asked what the time period for his crash analysis was. Mr. Hill stated that the results are for a three year time period. Mr. Hill stated that there is a Level of Service that an intersection is given. He stated that the Level of Service is the ratio of the number of autos an area is designed for versus the number of autos trying to use that same area. Mr. Hill calculated that the Cherry Valley Road and State Route 16 intersection would have a F Level of Service by 2012. Councilmember Herman asked if Mr. Hill could give any estimation of when improvements might happen at the intersection. Mr. Hill said that he could not crystal ball this. He stated that if the money were there up front and the intersection was considered a high priority by ODOT is could be somewhere around five years. He stated there are many variables to consider such as mitigating impacts and the fair market value of the property, etc. He stated that with an F Level of Service by 2012 there will be more crashes, and LCATS wants to come up with an Intersection Upgrade until the Interchange is built. Mr. Hill stated that no exact placement of an interchange is known at this time. Vice Mayor Lucier asked if Mr. Hills Level of Service statistics include both Cherry Valley Road and State Route 16. Mr. Hill stated that they looked at the intersection as a whole, and the chart indicates a Level of Service for each lane. This was one area in the handout that was unreadable for Council. Mayor Robertson asked if LCATS is waiting for the funds to become available. Mr. Hill stated yes. Councilmember OKeefe asked if these would be State and Federal funds. Vice Mayor Lucier stated that there was a reference to seeking funds from a particular Congressmen, she asked for more information on this. Mr. Hill stated that is would be discretionary funds Congress has through the Transportation Bill. Councilmember Herman asked if this has passed. Mr. Hill stated that the first one has, but not the second one. Manager Hickman asked if any financial commitment is needed from the Village. Mr. Hill stated that this is very dependant on a lot of things, and he could see funds being needed down the road. He stated that LCATS would like to see full support by the Council. He stated that there are still funding type decisions to be made to see if any local funds are needed. Councilmember Main asked what ODOTs response will be if LCATS cannot mitigate the Level of Service F by 2012. Mr. Hill stated that approximately 43 million dollars is blocked in the ODOT budget for safety studies that LCATS could apply for. He stated that each year projects are ranked and if this project would fall inside that ranking  a safety study will be mandatory. Councilmember Main stated that everyone would like to see something happen before 2012 and it seems the State could force LCATS to do a study at some point if it is bad enough. 

Junior/Community Gardeners  Louise Denny Ms. Denny provided daffodils from area Granville gardens to Mayor Robertson and Manager Hickman. She stated that there has been a weed problem that she is working on. Ms. Denny stated that there are items left behind at the Wildwood garden sites that should not be there. She mentioned stakes, trash, and bricks as being examples of items left behind. She stated that Lesa Miller hired people to clean this up and take the items away. Ms. Denny stated that she has donated over 100 hours of community service time. She stated that she suggests that people utilizing the garden sites at Wildwood should be required to take all items away and leave the site as it was when they got it. Councilmember Main asked if the Junior Gardners was through the Recreation Commission. Ms. Denny stated yes. Mayor Robertson thanked Ms. Denny for her many hours of community service and she thanked her for the daffodils. 

Granville Fellowship  Jackie OKeefe Councilmember OKeefe stated that she is taking off her Council hat and speaking to Council as the Director for the Granville Fellowship Committee. She stated that the committee was formed in 1970 and their purpose is to provide a multipurpose center for people over 55 years of age. She stated that they have lectures, play cards, do crafts, exercise classes, discussions, and have monthly luncheons. Councilmember OKeefe stated that they also try to meet some health needs for committee members by providing blood pressure checks and flu shots. She stated that the number of people joining the Fellowship is growing, and they estimate that they reach 400 people in the community. Councilmember OKeefe stated that their funds are decreasing due to interest rates and other sources of funds are no longer available. Councilmember OKeefe stated that funds are especially needed to help with birthday luncheons, a monthly newsletter, and educational programs and trips, as well as an updated computer. Council asked what amount Councilmember OKeefe was seeking. She stated $12,000 and that they have a deficit. Vice Mayor Lucier asked what the annual budget is. It was stated that the annual budget is $35,000, and the Village provides $6,000 yearly. Vice Mayor Lucier clarified that if the Village were to provide an additional $12,000 they would be making up 1/2 of the Granville Fellowship budget. Councilmember OKeefe stated that they receive $23,000 committed funding from the Senior Levy. Councilmember Herman asked if this would be a one time request. Councilmember OKeefe stated that they are looking at doing various fundraisers. Council inquired on how many members are from the Village and how many are from the Township. Councilmember OKeefe estimated that approximately 80% were from the Village. She stated that they do have some retired members that now live in Newark or elsewhere but there is a strong connection to Granville. Councilmember Herman asked if Councilmember OKeefe would be making the same request for funding to the Township. Councilmember OKeefe stated that she did check with them and was told that the State will not allow them to fund this. 

Sharon Sellito, 215 S. Cherry Street, stated that she thinks Council should fund the Seniors in Granville because not everyone has the money to go to Kendal. Ms. Sellito stated that the Village spends a lot on the children and we should also support the Seniors. 

Dan Bellman, 320 N. Pearl Street, stated that he supports the funding of the Granville Fellowship committee. He stated that he personally feels the Village should contribute more than $6,000 per year. Mr. Bellman stated that he would like to ask Mr. Hill a question in regards to the Cherry Valley Road and State Route 16 interchange. He asked if LCATS can force the project on the Village. Mr. Bellman stated that Council can also look at modifying land uses that would increase the volume at that area. Mr. Bellman stated that in regards to the Kendal TIF, he was on Council at the time of the water and sewer negotiations and he would be available this evening to address any questions Council might have in regards to this matter.

Carl Wilkenfeld, 317 West Elm Street, stated that he is the President of the Granville Fellowship Board. He stated that families today are spread all over the place, and the Fellowship is an attempt to keep the Seniors in the community united. He stated that for the time being the Committee needs the Villages help and he promises it would be money well spent. 

Mayor Robertson closed public comments at 8:14 pm.

Councilmember Barsky arrived at 7:50 pm.

 PUBLIC HEARING (8:14 pm) Ordinance No. 16-05, An Ordinance To Authorize The Village Manager To Execute A Lease Agreement With Brews And Blues Holding, LLC.

Discussion: John Minsker, 102 East Broadway, stated that he was representing Centenary United Methodist Church. He stated that the church has previously stated their general concerns with the lease agreement between the Village and Brews. He stated that with this particular lease it impacts one of the churchs primary entrances, especially for handicapped individuals. Mr. Minsker stated that they would prefer to see the stairs enclosed, and they were asked by the Planning Commission to enclose their set of stairs for the church. Mr. Minsker asked for equal consideration in this matter. Mr. Minsker stated that the church was made aware that day of two more liquor requests for the 116 East Broadway address. He stated that with these additional liquor licenses, the church has some added concerns. It was stated that the Village had not received any liquor license permit notices. 

Tom Mitchell, 335 W. Elm Street, stated that he objects to the use of public property on the west side of the new Brews location. Mr. Mitchell stated that he had sent a letter listing his concerns to Council. Mr. Mitchell stated that the Broadway landscape will be impacted in a negative way. He stated that this looks like an opportunity for the Village to return the use of the sidewalk to the public. 

Jerry Martin, co-owner of Brews Cafe, stated that the stairway located there now has been in place since 1911. He stated that the basement stairs have been there before that  late 1800s. Mr. Martin stated that there is a precedence that has been set because the Village currently has lease agreements for public property. He mentioned the thirty year lease with Centenary United Methodist Church for $1.00 per year. He said that he didnt want this to be taken the wrong way because some of his best customers attend Centenary Church. 

Sharon Sellito, 215 S. Cherry Street, asked if the Village was aware of the request for the additional liquor licenses mentioned by Mr. Minsker. Manager Hickman stated no. 

The public hearing for Ordinance No. 15-05 was closed at 8:20 pm. 

 Ordinance No. 15-05, An Ordinance To Authorize The Village Manager To Execute A Lease Agreement With Brews And Blues Holding, LLC.

Discussion: John Minsker stated that the church also opposes this lease agreement. He stated that a very dangerous precedence would be set by serving alcohol in the public right of way. Mr. Minsker stated that he once lived in a small village in New York that is similar to that of Granville. He stated that when the request to serve alcohol at the street level came in  every other establishment eventually had the same set up. Mr. Minsker asked how the Village can stop the next request that comes along. He stated that Council must seriously consider the character of the Village, and this lease agreement is not a make or break for the success of Brews. 

Mayor Robertson asked Mr. Minsker if the church is opposed to the balcony itself, or just alcohol being served on the balcony. Mr. Minsker stated that they are opposed to the balcony.

Tom Mitchell stated that he is opposed to just the balcony and not the fact that alcohol is being served. He stated that the existing porch is used for public space and you often see people sitting on rockers on the porch. He stated that it would be bad to turn this public use of property over for private use. Mr. Mitchell stated that he would ask that the porch be left as a public accessible porch. He also stated that this matter should be treated the same as other businesses with sidewalk cafes. 

Sharon Sellito asked if there is anything to stop another business from asking to build a balcony on their building. She stated that by passing this Ordinance, a precedent is set. Ms. Sellito stated that the sidewalks are already crowded with tables and chairs from the cafes, and now we could have a proliferation of balconies. She stated that she is concerned about an increase in drunk people leaving establishments in the downtown area. Ms. Sellito stated that this will change the complexion of the street, and she is opposed to the entire balcony concept. 

Mayor Robertson asked Ms. Sellito if she saw something detrimental to sidewalk cafes. Ms. Sellito stated that the sidewalk cafes started out being cute and now they are starting to make the street look messy. 

Doug Wagner, 300 Pinehurst Drive, stated that he is speaking as a citizen of the community, and he is also a member of Centenary United Methodists Church. Mr. Wagner stated that he is against the serving of alcohol in the downtown area. He stated that he is concerned with the precedent that will be set. Mr. Wagner asked about the liability for the Village if a bottle were to fall and he stated that the liability issue must ring loud in everyones mind. Mr. Wagner stated that Councils responsibility is to deny the serving of alcohol in the downtown area. 

Steve Herb, 113 Trempell Lane, stated that he and his family enjoy the open cafe environment and he is looking forward to the new balcony at Brews. Mr. Herb stated that he does not see Brews Cafe as being a detriment to the downtown area.

Sandy Wilson, co-owner of Brews Cafe, 33 Bending Oak Drive, stated that as far as the liability issue  what if a car jumps the curb and goes into a sidewalk cafe. Ms. Wilson stated that Liquor Control has already said that liquor can be served on a balcony. Ms. Wilson stated that as far as anyone being drunk and rowdy and leaving Brews  they are people who live in the Village and elected this Council. 

Mayor Robertson closed the public hearing at 8:31 pm.

 Ordinance No. 18-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses.

Discussion: None.

Mayor Robertson closed the public hearing at 8:32pm.

NEW BUSINESS Resolution No. 05-27, An Resolution To Award The Bid For Bryn Du Improvements, As Per Specifications, And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Herman. Second by Councilmember Main. 

 Discussion: Councilmember Hartfield recused herself. Manager Hickman stated that members are present to address any concerns. Reed Fraley stated that they wish to have the improvements done in time for the Bicentennial Ball  November. He stated that this will allow for restrooms, a catering kitchen, and handicapped accessibility. 

Motion carried (6,0). Resolution No. 05-27 is adopted.

 Resolution No. 05-28, A Resolution To Re-Appoint Members To The Bryn Du Governance Commission was introduced by Councilmember Main. Second by Councilmember Herman.

Discussion: Mr. Fraley stated that they appreciate the support by Council, Manager Hickman, and Molly Roberts.

Motion carried (7.0). Resolution No. 05-28 is adopted.

 Resolution No. 05-29, A Resolution To Award The Bid For Newark Granville Road Bike Path Improvements, As Per Specifications, To Layton Companies, Inc. And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Main. Second by Councilmember OKeefe.

Discussion: Kim Salvage who originally approached Council thirteen years back was present to witness the passage of Resolution 05-29. Council thanked her for her efforts. 

Motion carried (7,0). Resolution No. 05-29 is adopted. 

 Ordinance No. 19-05, An Ordinance Denying Application To Rezone Property Located At 122 N. Pearl Street From The Zoning Classification Of Village Residential District (VRD) To The Zoning Classification Of Village Business District (VBD) was introduced by Vice Mayor Lucier. Second by Councilmember Barsky.

Mayor Robertson announced that the public hearing for Ordinance No. 19-05 will be held on May 17, 2005. 

OLD BUSINESS Councilmember Herman moved to remove Resolution No. 05-22, A Resolution Authorizing The Bryn DU Governance Commission To Create A Tax Exempt Not For Profit Corporation from the table. Second by Vice Mayor Lucier.

Discussion: Councilmember Herman stated that this was previously tabled pending a document of changes for the Articles of Incorporation. Molly Roberts was present for questions posed by Council  she stated that if there is no grant a note will need to be issued at a 2 ½ % interest rate. Councilmember OKeefe asked what some of the advantages are to having them be tax exempt. Mr. Fraley stated that people are less inclined to give to a governmental body than a non for profit organization. It was stated that the Village would benefit from the Corporation providing a staff person and this would create less of a burden on the Village. Vice Mayor Lucier stated that the EFP Committee put in what she saw as safeguards for both the Commission and the Village. Mayor Robertson asked if Resolution No. 05-22 was approved, were the Code of Regulations also being approved at the same time; She saw some areas of concern. Mayor Robertson inquired about page two of the document and the Board of Directors meeting in or out of the State of Ohio. Councilmember Herman stated that this was in place in case they were to visit and meet at a place like Oglebay to research. Mayor Robertson also mentioned some errors on pages three and four which Mr. Fraley took note of and he stated these can be easily corrected. Councilmember Barsky asked what might happen if an attorney is not a member of the Commission as is now the case. Mr. Fraley stated that the regulations allow them to enter into contractual service relationships. Steve Mershon stated that the Commission would like to continue using Law Director Crites for legal matters. 

Motion Passed (7,0). Resolution No. 05-22 is adopted. 

Ordinance No. 15-05, An Ordinance To Authorize The Village Manager To Execute A Lease Agreement With Brews And Blues Holding, LLC, was re-introduced by Councilmember Main. Second by Councilmember Herman. Discussion: Councilmember Herman stated that the liability issue raised is covered in the lease agreement. Councilmember Hartfield stated that there is coverage for up to one million in personal injury. Law Director Crites clarified that there is a total of two million in all insurance coverage. 

Councilmember Barsky asked for clarification on the agenda. She stated that the agenda is incorrect and wished to clarify which lease was being discussed. 

Councilmember Hartfield asked about the liability issue. She stated that if in a lawsuit, five million is awarded and the Village is covered for a total of two million, what happens with the other three million. Law Director Crites stated that the Village and Brews Cafe could be sued and it would come down to the facts in the case. It was clarified that the Limited Liability Corporation would be sued. Councilmember OKeefe asked if the Village could ever be held accountable. Law Director Crites explained that he would not want to say he could guarantee that they wouldnt be held liable, but he feels some pretty good arguments could be made that they are not liable. He stated that with the lease before Council he did everything possible to protect the Village. Councilmember OKeefe stated that she has some concern over the precedent being set, and asked if the Village has to grant leases to anyone asking in the future. Law Director Crites stated that his humble estimation is no, and that certainly people will come before Council and say that they allowed it in this case. Law Director Crites stated that Council has to look at every set of facts differently. He stated for instance, that this set of facts is different than the set of facts for the Methodist and Presbyterian churches. Law Director Crites stated that as a matter of law, Council does not have to grant a lease to anyone else. Mayor Robertson asked Mr. Martin his plans for the front porch of the new Brews Cafe. Mr. Martin stated that he sees this staying as is, but they will be adding an iron railing for aesthetics. Mayor Robertson asked if people will be able to use the porch as it is currently being used. Mr. Martin shook his head yes. Mr. Martin inquired on the thirty year term for the lease and he stated that the discussion he had with a committee isnt reflected in this copy of the lease. Councilmember OKeefe stated that Mr. Martin had asked for a 99 year lease, and this was not agreed to by the Committee. She stated that it is a twenty year lease as the Ordinance is written, and the committee discussed it being thirty due to the length of the mortgage. Law Director Crites stated that it is a ten year lease with two five year automatic renewals, and the committee did discuss one thirty year lease. Law Director Crites stated that this could be changed and showed as Exhibit A if Council wishes. Vice Mayor Lucier inquired on why there was a decrease in the amount of the lease. Councilmember OKeefe explained that the committee did this because the proposed rent was not comparable to other properties, for example the church. Mayor Robertson stated that the original figures appeared high to the Committee. Vice Mayor Lucier asked what about the amounts being spent on the contract and attorney fees. Law Director Crites explained that he is working under a retainer fee and no additional monies were spent by the Village for his services. Councilmember Main stated that the rent scale needs to be adjusted. Mayor Robertson stated that a thirty year lease has been proposed as a change to the current lease before Council. Councilmember OKeefe stated that there could be one lease for 1-10 years, one for 11-20 years, and one for 21-30 years. Councilmember Main stated he thought one thirty year lease was good. Councilmember Barsky stated that she would abstain from voting on a thirty year lease. Mayor Robertson added that there is language in the lease agreement to end it if it wasnt working, so she saw this as very helpful and it didnt matter if it was an incremental lease or not. Mayor Robertson stated that they did not want the lease to be able to be transferred to a new owner.

Mayor Robertson asked Council if they would be willing to change the lease from twenty to thirty years. No roll call was taken. Councilmembers OKeefe, Hartfield and Lucier abstained from voting. Councilmember Barsky voted no. The 20 year lease proposal was retained. 

Roll call vote: Herman (yes), Lucier (yes), Main (yes), OKeefe (no), Robertson (yes), Barsky (no), Hartfield (no). Motion passes (4,3). 

 Ordinance No. 16-05, An Ordinance To Authorize The Village Manager To Execute A Lease Agreement With Brews And Blues Holding, LLC, was re-introduced by Councilmember Main. Second by Councilmember Herman.

Discussion: Councilmember OKeefe inquired on the two carryout liquor licenses that Mr. Minsker had mentioned. Mr. Minsker read aloud the notice the church received for the C1 and C2 liquor licenses for the rear of 116 East Broadway. Mayor Robertson asked Mr. Martin if he could comment on these liquor permits, and Mr. Martin declined to comment. Mayor Robertson asked if they would be used in the building and Mr. Martin stated yes. Councilmember OKeefe asked if this would be considered a change of use and Mr. Strayer stated yes if there is a carryout being requested. Manager Hickman stated that they would need to further look into this to be certain. Vice Mayor Lucier asked to see the addition displayed on the map. Mr. Strayer pointed out the addition. It was estimated to be about ½ way back  40 feet. Vice Mayor Lucier asked where the handicapped ramp would be. Mr. Martin stated that the code forces him to put the ramp on the side of the building. Councilmember Barsky asked if there is a sidewalk along Centenary United Methodist Church. It was stated that there was a sidewalk. Councilmember Herman stated that you need to walk out onto the street to get to the rear area if walking along the proposed new Brews location. Vice Mayor Lucier stated that the letter sent by Tom Mitchell has stuck in her mind all this time because it stated that there isnt any hardship from the applicant, and she stated she doesnt see this to be a good use of public space. Mayor Robertson stated that public space is currently being used, but it is not enclosed. Councilmember OKeefe asked what hardship is caused by eliminating the sidewalk for pedestrians. Vice Mayor Lucier asked her if she was saying that it is better to have a sidewalk than not to have a sidewalk. Councilmember OKeefe stated that if they take away the current sidewalk it will inconvenience pedestrians. Councilmember Hartfield stated that most streets have sidewalks on both sides and she stated that her point is the precedent set across the street. Mayor Robertson stated that the current sidewalk that is there cannot be used by pedestrians due to the stairwell. Mayor Robertson stated that this could discourage parking in the rear with the sidewalk not being available. Councilmember Barsky stated that people will just walk in the street. Councilmember Hartfield stated that this encourages people to walk in the street. Council asked the sidewalk dimensions of the sidewalk next the Centenary United Methodist Church. Mr. Minsker stated that it is four foot, but a little less than five foot at one end due to the building not being parallel with the alley. Mayor Robertson stated that she would point out that the Village cannot differentiate who they lease to and must treat all applicants equally. Councilmember Hartfield asked what that says about what Law Director Crites stated in regards to treating each case differently. Mayor Robertson stated that she is not saying the Village needs to lease to everyone who asks and the Village does not just lease to churches. Councilmember Main stated that this is a special case and he is inclined to look at the fact that there is already another structure there. Councilmember Herman added that the applicant is under no obligation to remove the current structure. Vice Mayor Lucier asked if this is known to be a legal fact because she is not certain of that. Councilmember Herman asked why Council would go about finding out if it is a legal fact. Vice Mayor Lucier stated that just because someone is using public space without permission doesnt give them the right to do this. Councilmember Herman stated that the Village has not asked for any information in regards to removing the structure, and Vice Mayor Lucier agreed that they hadnt. 

Roll call vote: Lucier (no), Main (yes), OKeefe (yes), Robertson (yes), Barsky (no), Hartfield (no), Herman (yes). Motion passes (4,3).

Mayor Robertson stated that we hope we have all the safeguards possible and she feels we tried to look at every conceivable angle. She urged all parties involved to have patience with each other. 

 Ordinance No. 18-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was re-introduced by Councilmember OKeefe. Second by Councilmember Herman.

Discussion: Manager Hickman stated that this would provide the money to put in a pathway. 

Roll call vote: OKeefe (yes), Robertson (yes), Barsky (yes), Hartfield (yes), Herman (yes), Lucier (yes), Main (yes). Motion passes (7-0) 

A five minute break was taken. 

REVIEW OF MINUTES Regularly Scheduled Meeting of April 6, 2005 Councilmember Hartfield moved to accept the minutes as presented; seconded by Councilmember OKeefe. Motion carried, 7-0. 

MAYORS COURT REPORT  March The Mayors Court Report for the month of March was presented for review.

Discussion: None. Councilmember Herman moved to accept the March reports; seconded by Councilmember OKeefe. Motion carried 7-0.

Mayor Robertson instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes. 

MANAGERS REPORT  March The Managers Report for the month of March was presented for review. 

Discussion: None. 

Councilmember OKeefe moved to accept the March report; seconded by Councilmember Main. Motion carried 7-0.

 Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier The committee meets on April 21, 2005 at 6:00pm. 

Granville Foundation  (Main) Councilmember Main stated that the first request for funds was sent out and they would like people to respond as early as possible so they can begin funding projects.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main Councilmember Hartfield stated that the committee met earlier in the evening to discuss Burg Street improvements and presented engineering concepts. She stated that she did not take minutes from the meeting. Manager Hickman stated that he could ask Molly Roberts and Terry Hopkins for their conclusions from the meeting and have them emailed to Council. Councilmember Hartfield stated that they are considering widening Burg Street from sixteen feet to eighteen feet, and this would include storm sewer improvements and repaving. She stated that similar brick pavers could replace the existing brick that is there. 

Planning Commission  OKeefe Councilmember OKeefe stated that committee denied the rezoning of 122 N. Pearl St. from Residential to Business. Mayor Robertson asked to be updated on why the application was originally approved, and then denied. Councilmember OKeefe stated that there was a procedural error on notification when the first approval went through. Councilmember OKeefe went on to say that a sign was approved for Abes Body Shop. Councilmember OKeefe stated that she was unavailable for Mondays meeting. Chris Strayer suggested that a representative from Council be there if possible. He stated that he can also write a memo to Council to update them if no one is available to attend.

Vice Mayor Lucier asked to be updated on a bank requesting to tear down a house on College Street. Chris Strayer, Village Planner, stated that he has received no application or request to tear down a house on College Street. Vice Mayor Lucier stated that she was told the tear down would be to allow for more parking. She stated that the bank had parking behind Newkirk Design Studio at one time, and asked if they lost these spaces. Mr. Strayer stated yes. Mayor Robertson asked for Council to be made aware if the request to tear down the home on College Street is made. Councilmember Barsky asked that Council be made aware of any homes being requested to be torn down in the Village. 

Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson No Report.

Recreation Commission OKeefe No Report.

Senior Committee  Robertson No Report.

Union Cemetery Main Vice Mayor Lucier stated that the review panel of the Ohio Historical Society recommended inclusion of Old Colony Burying Ground on the National Register of Historic Places. 

OTHER COUNCIL MATTERS St. Petersburg, Russia  Mayor Robertson stated that the Mayor from St.Petersburg, Russia will be attending a Council meeting in mid July. She stated that they are interested in a sister town relationship. Councilmember Hartfield stated that there was a sister city set up through the Rotary - Carmarthan. Council asked to be updated on the exact dates in July via email.

Smoke Free Ordinance  Mayor Robertson stated that two things can happen. She stated that there could be a referendum in Newark or there is another likelihood of the entire state entertaining the idea of going smoke-free. Mayor Robertson stated that Council could wait on this issue. Councilmember Barsky stated that if we believe it truly is a health issue, Council should pursue it. Councilmember Herman suggested discussing this matter at a future meeting. He stated that he did want to make Council aware of some funds available to them to help with enforcement and education. He stated that he had a conversation with Mr. Mazola and learned how Council can apply for these funds. Mayor Robertson asked if these funds are available through the tobacco settlement. Councilmember Herman stated yes. Councilmember Main stated he does not think the smoking ban is dead in Newark and Council should bide their time. Mayor Robertson stated that she did receive an email from Mark Guthrie saying that something could still happen in Newark. She stated that if Council acted in the smoking ban alone, this wouldnt be part of the original good faith agreement between Newark and Heath. Council decided to postpone the matter until June or July. Council also discussed when the next community meeting would be with Newark and Heath. Mayor Robertson stated that she believed it would be the last Monday of August and that she would look into having the tobacco smoking matter on the agenda. 

Other  Mayor Robertson commended Terry Hopkins for the good job he did at the Mt. Parnassus meeting with residents. Mayor Robertson stated that David Woodyard spoke with her and he indicated that Mr. Hopkins was really helpful. Manager Hickman stated that he would relay this to Mr. Hopkins. 

ADJOURNMENT (10:40 pm) Councilmember OKeefe moved to adjourn. Second by Vice Mayor Lucier. Motion carried, 7-0. Meeting adjourned.

 Submitted by Melanie Schott 

Council Minutes 4/6/05

 VILLAGE OF GRANVILLE COUNCIL MINUTES April 6, 2005

CALL TO ORDER (by Vice Mayor Lucier 7:32 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Herman, OKeefe, and Vice Mayor Lucier, Law Director Crites and Manager Hickman. Motion carried.

 Councilmember Herman moved to excuse Mayor Robertson and Councilmembers Barsky and Main. Second by Councilmember Hartfield. Motion carried. 

APPROVAL OF AGENDA (7:33 pm) A motion was made by Councilmember OKeefe to accept the agenda as presented. Second by Councilmember Herman. Motion carried.

 CITIZENS COMMENTS (7:34 pm)

Sharon Sellito, 215 South Cherry Street, stated that she wanted to know what was stinking in Granville. Council acknowledged that they too have smelled something that they believed to be coming from the sewer treatment plant. Manager Hickman stated that the smell might also be associated with the mill and rotten grain. Vice Mayor Lucier stated she believed it was related to the sewer treatment plant and wastewater. Manager Hickman stated that the smell would go away. 

Dan Bellman, 320 North Pearl Street, stated that he was there to discuss the Cherry Valley Road Resolution No. 05- 23. Mr. Bellman distributed a copy of the Resolution with the following information that he suggested to become Section III of the Resolution:

Section III Before any improvements recommended by the study are implemented, the Village must approve the recommended design, make sure that the design is consistent with the Villages transportation interests, and make sure that the additional traffic capacity on Cherry Valley Road is used for developments that are in the best interests of the Granville Exempted Village School District.

Mr. Bellman stated that this is a wonderful opportunity for the Village to work with others and we have something Newark and Heath need. He stated that this is a way to support efforts at other levels going on in our community that he believed Council was aware of. 

Mr. Bellman ended by making remarks about Manager Hickmans job position and his decision for a career change. Mr. Bellman stated that it has been a pleasure to work with Manager Hickman and he has always held his job with the highest level of integrity. 

Vice Mayor Lucier closed public comments at 7:40 pm.

 PUBLIC HEARING (7:40 pm) Ordinance No. 11-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses.

 No one appeared to speak for or against Ordinance No. 11-05. Vice Mayor Lucier closed the public hearing at 7:42 pm.

 Ordinance No. 12-05, An Ordinance To Amend Section 921.07 OF The Codified Ordinances Of Granville, Ohio Establishing Sewer Regulations And Charges.

 No one appeared to speak for or against Ordinance No. 12-05. Vice Mayor Lucier closed the public hearing at 7:43 pm.

 Ordinance No. 13-05, An Ordinance To Amend Section 925.18 Of The Codified Ordinances Of The Village Of Granville Establishing Water Regulations And Charges And To Repeal Existing Section 925.18 Of The Said Codified Ordinances.

 No one appeared to speak for or against Ordinance No. 13-05. Vice Mayor Lucier closed the public hearing at 7:43 pm.

 Ordinance No. 14-05, An Ordinance To Amend Section 925.17(a) Of The Codified Ordinances Of The Village of Granville Establishing water Regulations And Charges And To Repeal Existing 925.17(a).

Discussion: Councilmember Herman stated that the Ordinance refers to a cutoff after thirty days, but there is no reference to any notices being sent out. Manager Hickman explained that this was covered in a different section, and there are still red tags issued. Dan Bellman stated that he owns a rental and if no water is used he is charged $7.82. He stated that this is the same price as if 1000 gallons of water were used. Mr. Bellman asked if this should be adjusted if no water is used. Manager Hickman stated that the water could be turned off, but there is a $20.00 fee to hook it back up. Council later discussed this matter and all of Council stated that they did not wish to further pursue this matter. Councilmember OKeefe stated that the fee to keep the water utility on was not in excess. Councilmember Hartfield stated that most utilities have a usage fee (Example: Telephone Service  you pay for service even if there are no calls made.)

Sharon Sellitio asked if the late fee would be reasonable. Manager Hickman stated yes and Vice Mayor Lucier stated that it would be 10% of the bill. 

Vice Mayor Lucier closed the public hearing at 7:49pm.

 Ordinance No. 15-05, An Ordinance To Authorize The Village Manger To Execute A Lease Agreement With Brews And Blues Holding, LLC.

Discussion: Sharon Sellito asked what the lease agreement is for. Vice Mayor Lucier stated that it is a lease for public property where the fire escape is located. 

Vice Mayor Lucier closed the public hearing at 7:50 pm.

 Ordinance No. 16-05, An Ordinance To Authorize The Village Manager To Execute A Lease Agreement With Brews And Blues Holding, LLC.

Discussion: Doug Wagner, Pinehurst Drive, stated that he is speaking as a citizen of Granville tonight, and he is also involved with Centenary United Methodist Church. Mr. Wagner stated that there is a lot of negative potential if liquor sales are outside. He stated that Council needs to look at what precedent this will set. Mr. Wagner stated that he is concerned about the liability for the Village if a glass were to fall off of the balcony or something like this. 

Andrew Runsley, 430 West Broadway, stated that he is frequents Brews and has never witnessed drunk behavior. He stated that he goes there with his family and sees Brews as a family establishment. He stated that he would like to see the balcony allowed. 

Sharon Sellitio stated that she has rental properties that she has rented to Denison students and they have been known to cause a disruptence due to being drunk. Ms. Sellito stated that she is surprised that the Methodist Church didnt do more to try and stop the alcohol being served outside at Brews. She stated that this is a bad profile for the Village. Ms. Sellito stated that the liability that the Village will incur due to a couple of tables on top of a balcony at Brews is simply not worth it. She asked what would stop another establishment next to Brews from trying to do the very same thing. Ms. Sellito stated that she had spoke with a friend who was dining outside of Broadway Deli and she told she would have to dine inside if she wanted to purchase alcohol. Ms. Sellito ended by stating that she thinks alcohol sales in downtown Granville should be inside of an establishment. 

Vice Mayor Lucier asked to have a copy of the plans for the balcony provided to her by the Planning Commission. Manager Hickman stated that he would get these to all members of Council. 

Vice Mayor Lucier closed the public hearing at 8:00 pm.

 OLD BUSINESS Ordinance No. 11-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was reintroduced by Councilmember Hartfield. Second by Councilmember OKeefe.

Discussion: Manager Hickman stated that this will allow them to move forward with the Mt. Parnassus and East Broadway project. Councilmember OKeefe inquired on whether or not this solution would satisfy residents on East Broadway. Manger Hickman stated that it is their hopes that it would. 

Roll call vote on Ordinance No. 11-05: Hartfield (yes), Herman (yes), OKeefe (yes), Lucier (yes).

Ordinance No. 11-05 is adopted.

 Ordinance No. 12-05, An Ordinance To Amend Section 921.07 OF The Codified Ordinances Of Granville, Ohio Establishing Sewer Regulations And Charges was reintroduced by Councilmember Hartfield. Second by Councilmember .

Discussion: Manager Hickman stated that this has gone through the Streets and Sidewalks Committee and the Ordinance shows .52 cent decrease per 1000 gallons. He stated more money will go into the capitol improvements fund. 

Roll call vote on Ordinance No. 12-05: Herman (yes), OKeefe (yes), Lucier (yes), Hartfield (yes). 

Ordinance No. 12-05 is adopted.

 Ordinance No. 13-05, An Ordinance To Amend Section 925.18 Of The Codified Ordinances Of The Village Of Granville Establishing Water Regulations And Charges And To Repeal Existing Section 925.18 Of The Said Codified Ordinances was reintroduced by Councilmember OKeefe. Second by Councilmember Herman.

Discussion: Section C was brought to Councils attention during the public hearing and Council stated they saw no problems with Section C.

Roll call vote on Ordinance No. 13-05: OKeefe (yes), Lucier (yes), Hartfield (yes), Herman (yes).

Ordinance No. 13-05 is adopted.

 Ordinance No. 14-05, An Ordinance To Amend Section 925.17(a) Of The Codified Ordinances Of The Village of Granville Establishing water Regulations And Charges And To Repeal Existing 925.17(a), was re-introduced by Councilmember Herman. Second by .

Discussion: Councilmember OKeefe stated that she had a conversation with the Utilities Clerk and she indicated that a large percentage of bills are not paid on time. Vice Mayor Lucier stated that this Ordinance will be an incentive for them to pay on time, and she stated that automatic bill pay may be a more appealing option for some. Roll call vote on Ordinance No. 14-05: Lucier (yes), Hartfield (yes), Herman (yes), OKeefe (yes).

Ordinance No. 14-05 is adopted.

 Councilmember Hartfield made a motion to remove Resolution No. 05-23, A Resolution Of Unanimous Support Of Interchange Improvements To State Route 16 And Cherry Valley Road Intersection from the table. Second by Councilmember OKeefe.

 Discussion: Councilmember OKeefe stated that Council had a discussion about this Resolution that resulted in a request for more information on what the study would include. Manager Hickman stated that he would get this information to Council. Councilmember Herman inquired on the timeframe to pass Resolution No. 05-24. Manager Hickman stated that they would like to have this as soon as possible. He clarified to Council that the funds for the intersection study would be sought by local means, and the request for funds for the interchange study would be federal funds. Dan Bellman stated that he believed the IJS (Interchange Justification Study) study would an all- inclusive study to include: right location, design elements in terms of a clover or diamond shaped interchange, basic environmental, safety, and a before and after analysis of what an interchange would fix. Councilmember Hartfield stated that she had a conversation with Village Planner, Chris Strayer, and he said that the study would not commit the Village to anything. She stated that the Resolution would be a support of the study. Councilmember Hartfield stated that the Resolution would be an attempt to have ODOT shorten the timeframe from 2025 to earlier. Manager Hickman stated that he sees Council's concerns, but the Resolution would not tie the Village to anything, it would just support the study. He stated that it puts Granville's name in the hat with others (Newark, LCATS). He stated that State Farm would also be meeting to discuss the Interchange study. Councilmember Herman stated that he feels Council should act now even though they don't have some of the components in front of them. He stated that the adoption of the Resolution would show their support to the other entities involved. Vice Mayor Lucier inquired on Council's veto power. Manager Hickman stated that he is not absolutely sure they can so no to an Interchange being placed at Cherry Valley Road and State Route 16. He said that the Village will certainly have a lot of power though. Vice Mayor Lucier wanted to make sure that no money would be committed with the passage of the Resolution, and Manager Hickman stated that this was true. Councilmember Hartfield stated that it is best to show that the Village would like to work at planning something for Cherry Valley Road and State Route 16, rather than just having something happen without a plan. Manager Hickman stated that it would be best to pass the Resolution now to show support for the other entities involved. He stated that he would get additional information from LCATS to Council.

Councilmember Herman suggested having a second Resolution after the absent Council members had a chance to review the information being provided from LCATS. He stated that the second Resolution could address any additional concerns. 

 Motion carried (4-0). Resolution No. 05-23 is adopted. 

 CITIZENS COMMENTS CONTINUED (Council invited Mr. Barno and Mr. Opeka to speak at this time since they arrived after Citizens Comments earlier in the evening.)

Doug Barno stated that he appreciated the Village hosting the blood drive on March 25, 2005. He thanked Council for the opportunity to place the clock in the downtown area. He stated that this clock will remind members that the Rotary Club is 100 years old. Mr. Barno invited Mr. Opeka to speak.

Jim Opeka, 293 Fern Hill Drive, stated that he is the Community Service Director for the Rotary Club. He stated that he too would like to thank Council for allowing the clock outside of the Village offices. Council thanked the Rotary. Mr. Opeka distributed a commemorative picture frame to each Council member with a picture of the clock. 

NEW BUSINESS Resolution No. 05-24, A Resolution To Award The Bid For Miscellaneous Roadway Improvements, As Per Specifications, To Elite Excavating Company And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Hartfield. Second by Councilmember OKeefe.

Discussion: Manager Hickman stated that if passed, the contract could be signed the following day.

Motion carried (4-0) Resolution No. 05-24 is adopted. Resolution No. 05-25, A Resolution Supporting The Newark Earthworks Initiatives Effort To Have A Public Celebration Of The Northernmost Rising was introduced by Councilmember Herman. Second by Councilmember OKeefe.

Discussion: Jeff Gill, 120 Bantry Street, distributed a promotional booklet for the event to Council. He stated that the moon alignment with the mounds occurs only every 1500 years. The event is being planned for late October of this year. Mr. Gill referenced a book (Seventy Great Wonders) and he stated that the Earthworks in Newark is one of three great wonders in North America referred to in the book. Mr. Gill stated that their group is looking to raise approximately $18,000 for the event, and any funds are appreciated. Mr. Gill stated that Newark, Heath and Tri-Village are looking at passing a similar Resolution. Council discussed that Newark has not yet passed their Resolution. Council opted to table the Resolution until more information could be gathered about what other communities were doing. Manager Hickman stated that he spoke with Mayor Dubbs and their similar Resolution is in Committee. Vice Mayor Lucier stated that she sees it as a wonderful event and she agrees that Council should wait for Newarks findings. 

Councilmember Herman moved to table Resolution No. 05-25, seconded by Councilmember OKeefe.

Motion to table carried (4-0). Resolution No. 05-25 is tabled.. 

 Resolution 05-26, A Resolution To Award The Bid For Grounds Maintenance, As Per Specifications, To Top Seed Lawn Management And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Hartfield. Second by Councilmember Herman.

Discussion: Council discussed that the quote was considerably lower than Facklers, who has done the ground maintenance in years prior. 

Motion carried (4-0). Resolution No. 05-26 is adopted. 

 Ordinance No. 17-05, An Ordinance Enacting New Sections 707.20, 707.21, 707.22, 707.23, 707.24, 707.25, and 707.26 Of The Codified Ordinances Of The Village Of Granville, Licking County, Ohio was introduced by Councilmember Hartfield. Second by Councilmember Herman.

Discussion: Vice Mayor Lucier asked who will maintain this list. Councilmember OKeefe asked if political flyers would be included. Manager Hickman stated that he would check on this. Councilmember Hartfield wondered if this would withstand freedom of speech issues. Manager Hickman stated that it was drafted from similar Ordinances in other communities. 

 Vice Mayor Lucier set the public hearing for Ordinance No. 17-05 for April 20, 2005.

 Ordinance No. 18-05, An Ordinance To Amend Ordinance No. 30.04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was introduced by Councilmember OKeefe. Second by Councilmember Hartfield.

Discussion: Councilmember Herman asked that Kim Salvage be invited to a Council meeting when this is passed.

 Vice Mayor Lucier set the public hearing for Ordinance No. 17-05 for April 20, 2005. 

REVIEW OF MINUTES Regularly Scheduled Meeting of March 16, 2005 Councilmember Herman moved to accept the minutes as amended; seconded by Councilmember OKeefe. Motion carried, 4-0.

 

COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier Manager Hickman stated that the next meeting date needs to be set.

Councilmember Herman stated that the committee discussed the proposed Kiosk and Directional Signs for downtown. Councilmember Herman stated that the committee recommended moving forward with the legislation for the 501 c3 and a few changes were to be included. He inquired on the Articles of Incorporation information. Manager Hickman stated that he would include this in Councils next packet.

Granville Foundation  (Main) No Report

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main Councilmember Hartfield stated that a public meeting for road conditions on Burg Street would be held on April 20th at 6:00 pm. 

Planning Commission  OKeefe Councilmember OKeefe stated that the committee approved a setback from 35 feet to 15 feet for Glyn Tawel Drive. She stated that this was the property she had been concerned about for safety reasons due to a drainage ditch. Councilmember OKeefe stated that a temporary sign for Bob Evans was approved for a strip mall they plan to build. Council stated that no approval for the strip mall has been given, and Law Director Crites stated that legally the sign can be erected. Council discussed looking at modifying the zoning code. Council asked how long the sign can be erected, and Manager Hickman stated he would check on this. Councilmember OKeefe stated that there was a work session for the library and a work session for the proposed Kiosk and Directional Signs. Councilmember OKeefe stated that there was concern over having a Directional Sign placed on Broadway and Cherry Street. Councilmember Hartfield stated that this had already been approved in the LSSU committee. Manager Hickman stated that the Chamber of Commerce would like five signs placed in the Village, but he would like to initially start with three signs to see how they do. Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson Councilmember OKeefe stated that the committee discussed Brews Cafes new building. She stated that Mr. Rader and Mr. Martin were going to work together on a trash issue. She stated that Mr. Martin had offered to put up a fence between the two properties. Councilmember OKeefe stated that the length of the proposed lease was also discussed. She stated that Brews would like to have a 99 year lease, but the latest proposal by the Village is to have a 30 year lease, which is also the length of the mortgage. Council stated that it would be nice to have the lease tied to the mortgage in case the property is ever sold. Councilmember OKeefe stated that no decision was confirmed. 

Councilmember OKeefe stated that the committee looked at the JEDD setup and she said that the Township would like to see the JEDD go on the ballot. She stated that they discussed a timeline for putting it on the ballot, but nothing was confirmed. 

Senior Committee  Robertson No Report. 

Granville Recreation Commission OKeefe Councilmember OKeefe stated that they discussed the levy for the May ballot and the Mile Long Picnic in August.

Union Cemetery Main Manager Hickman stated that they hope to have a joint meeting in May. He stated that the Ohio Historical Review recommendation would be April 15th. Council discussed what an honor this is. 

OTHER COUNCIL MATTERS Councilmember Herman stated that there is still water lying by the trees at Wildwood. Manager Hickman stated that fill dirt was put in, and that they didnt expect to not see some water there. He stated that the problem is much better, and they expect it to improve even more once the Township fulfills one final piece. Vice Mayor Lucier stated that she had seen the water draining earlier that day. 

Councilmember Hartfield inquired on whether or not the lens at the crosswalk in downtown could be changed to red. Manager Hickman stated that ODOT will not allow this. He stated that the safest option is to remove the crosswalk, but this didnt seem to be an option. He stated that the crosswalk would not be allowable today, and it is grandfathered in by ODOT. Council decided to have the downtown crosswalk and all other crosswalks looked at by the LSSU committee for safety reasons. 

Vice Mayor Lucier asked Manager Hickman if adequate notice was sent out about the Pearl Street rezoning. Manager Hickman stated yes.

ADJOURNMENT (9:17 pm) Councilmember OKeefe moved to adjourn. Second by Councilmember Hartfield. Motion carried, 4-0. Meeting adjourned.

 Submitted by Melanie Schott 

Council Minutes 3/16/05

 VILLAGE OF GRANVILLE COUNCIL MINUTES March 16, 2005

CALL TO ORDER (by Vice Mayor Lucier 7:30 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, OKeefe, Main; Vice Mayor Lucier, Manager Hickman and Attorney Jim Gorry. 

Councilmember Herman moved to excuse Mayor Robertson. Second by Councilmember Barsky. Motion carried.

 APPROVAL OF AGENDA (7:32 pm) Councilmember Hartfield moved to amend the agenda by withdrawing Ordinance No. 07-05 under Public Hearing and Old Business. Vice Mayor Lucier stated that the staff noted there was a flaw in the procedure when holding a public hearing during the Planning Commission meeting. She stated that the applicant was in agreement to withdrawing the Ordinance. Councilmember Barsky seconded the motion. Motion carried.

 CITIZENS COMMENTS (7:33 pm)

Kathy Lowery, 130 North Granger Street, Granville Schools, stated that she wished to thank Councilmember OKeefe and Councilmember Herman for attending two prior meetings. She stated that she is there to encourage Council to pass Resolution 05-21, and that the Board of Education will pass a similar piece of legislation on Monday. She stated that the intent of the Resolution is to put pressure on the Legislature to keep the 1% sales tax, as well as avoid cutting money for the schools. She stated that Manager Hickman should have more information from the meeting they had attended in regards to this matter. 

Rod Cook, Executive Director of the Red Cross for Licking County, began by congratulating Manager Hickman for being honored as a community hero for 2005 for the work he did during the Winter Ice Storm. Mr. Cook stated that he was available to answer any questions regarding Resolution 05- 15 and he thanked Council for their consideration in passing the Resolution. 

Bill Bollard, ODNR stated that he and Dan Huff were attending to give an overview of the deer population in Granville. Mr. Huff presented a powerpoint presentation. He stated that some measures to control deer population that are currently not available include: trapping and transferring, fertility control, the reintroduction of predators, and poison. Some available options might include doing nothing and accepting the status quo, non lethal deterrents such as fencing and repellents, banning the feeding of deer, and alternative plantings. He stated that you can consider trapping and euthanizing, as well as controlled hunting.

Councilmember OKeefe asked if there were any health issues related to the deer population. Mr. Huff stated that deer vehicle accidents are the number one health concern. He stated that Lymes Disease is a concern in the New England states, but there are no confirmed cases of Lymes Disease in deer in Ohio. 

Mark Parriss, 251 Bryn Du Drive, asked if overpopulation leads to disease within the herd itself. Mr. Huff stated that it can. Mr. Parriss stated that he has noticed that plants in his yard not eaten by deer two years ago are now being readily consumed. Mr. Parriss stated that the Township tried to institute a program. He stated that hunters are usually turned off because the government makes too many rules and regulations. He stated that the hunting regulations should be handled between the hunter and land owner. 

Dan Bellman, 320 North Pearl Street, stated that Council has the opportunity to work with Mayor Bruce Bain to redraw school district lines. He stated that the relationship between this neighbor is a good one. Mr. Bellman stated that we are faced with the over population of the school system and we need to learn from the mistakes of Franklin County. He stated that Council should move one step closer to renewing the good relationship with one good neighbor. Mr. Bellman stated that he was in support of the Cherry Valley Road study. 

Ed McCaul, 112 Victoria Drive, stated that he initially contacted Manager Hickman to ask if Council could consider the deer population issue. He stated that the deer are out of control and something needs to be done now. 

Dave Schaeffer, 89 Victoria Drive, stated that he recently counted 32 deer across from Facklers. He stated that at first he saw the deer as delightful, but now he doesnt. He stated that he hunts deer and he knows the deer in Granville are not getting the good nutrition they need. He stated that he is considering leaving Granville and one reason is the deer, while the other is the taxes. 

Brent Maul, Victoria Drive, stated that he had counted 32 deer near his home. He stated that they come very close to his home and at one point some deer came between he and his children. He asked Council to do something. 

Jan Packard, 123 North Plum Street, stated that the deer arent just on Fern Hill. She stated that she lost thirty rose bushes last summer due to deer. Vice Mayor Lucier closed public comments at 8:07 pm.

 

NEW BUSINESS (8:07 pm)

 Resolution No. 05-15, A Resolution To Authorize The Village Manager To Enter Into A Shelter Agreement For Service To Licking County Disaster Victims was introduced by Councilmember OKeefe. Second by Councilmember Main.

Discussion: Councilmember Barsky offered a friendly amendment (grammatical) to Resolution 05-15. Seconded by Councilmember Herman. Councilmember Barsky asked that Mr. Cook explain what it means to be on a shelter list and what the associated costs are. Mr. Cook stated that after the shelter is established, all liability falls on the Red Cross. He stated that they can also provide manpower and volunteers in areas of mental health and medical assistance, and they can provide all of the needed equipment and food. Mr. Cook stated that the costs are minimal to the Village, as they would be responsible for utilities and electric services. 

Motion Carried (6,0). Resolution No. 05-15 is adopted. 

 Resolution No. 05-16, A Resolution To Authorize The Non-Permanent Installation Of A Sidewalk Café On The Public Sidewalk At 132 East Broadway In Front Of The Business Known As Village Coffee Company, Subject To Restrictions was introduced by Councilmember Barsky. Second By Councilmember Herman.

Discussion: Councilmember OKeefe asked if this Resolution is similar to last years. Manager Hickman stated that it was, but this Resolution requires that cafe setups must be removed by 10:00pm (exception of the 4th of July and Bluesfest). He stated that if businesses do not comply in areas like trash removal, the permit can be pulled. Manager Hickman added that there are no businesses currently open until 10:00pm that require this permit. Councilmember Herman asked if all of the businesses were made aware of these changes. Manager Hickman stated most are aware, but not all. Vice Mayor Lucier inquired on how this would work with the new smoking Ordinance. Assistant Law Director Gorry stated that he believed smoking was prohibited within twenty feet of the business establishment. Councilmember Herman inquired on the language in the Resolution referring to no cooking. He stated that this could interfere with things like the 4th of July and Bluesfest. Manager Hickman stated that this language is in place due to Health Department guidelines. Council agreed to leave the language as is and how it had previously been worded in the Resolution. 

Motion Carried (6,0). Resolution No. 05-16 is adopted.

 Resolution No. 05-17, A Resolution To Authorize The Non-Permanent Installation Of A Sidewalk Café On The Public Sidewalk On East Broadway In Front Of The Business Known As Broadway Delicatessen, Subject To Restrictions was introduced by Councilmember OKeefe. Second By Councilmember Herman.

Discussion: Councilmember OKeefe offered a friendly amendment to change the business establishments name to Broadway Pub. She indicated that a sign change had previously been approved at the Planning Commission meeting. The friendly amendment was seconded by Councilmember Main. 

Motion Carried (6,0). Resolution No. 05-17 is adopted.

 Resolution No. 05-18, A Resolution To Authorize The Non-Permanent Installation Of A Sidewalk Café On The Public Sidewalk At 138 East Broadway In Front Of The Business Known As Whits Frozen Custard, Subject To Restrictions was introduced by Councilmember OKeefe. Second By Councilmember Barsky.

Discussion: No discussion.

Motion Carried (6,0). Resolution No. 05-18 is adopted.

 Resolution No. 05-19, A Resolution To Authorize The Non-Permanent Installation Of A Sidewalk Café On The Public Sidewalk At 134 East Broadway In Front Of The Business Known As Victorias Parlor, Subject To Restrictions was introduced by Councilmember Main. Second By Councilmember OKeefe.

Discussion: No discussion.

Motion Carried (6,0). Resolution No. 05-19 is adopted. 

 Resolution No. 05-20, A Resolution to Authorize the Village Manager to seek Re-bids For The Newark- Granville Road Pathway Extension was introduced by Councilmember Herman. Second by Councilmember Barsky. Discussion: Manager Hickman stated that this was previously bid out and only one bid came back. He stated that the amount bid was $90,000, and approximately $50,000 was set aside to do the project. Manager Hickman stated that it is his hopes to have a second bid that is more competitive. Councilmember Herman inquired on the increase in asphalt prices. He asked for Manager Hickman to keep the EFP Committee aware of any areas affected due to the higher costs in asphalt. Manager Hickman agreed to do this. 

Motion Carried (6,0). Resolution No. 05-20 is adopted.

 Resolution No. 05-21, A Resolution Asking The Governor And The State Legislature Of Ohio To Ensure That Their Budget Document Provides Adequate State Resources To Help Support The Cost Of Delivering Essential Government Services And Educational Opportunities In Our School District And Community was introduced by Councilmember Hartfield. Second by Councilmember OKeefe. Discussion: Councilmember Barsky inquired on HB 920 and asked for explanation of Phantom Revenue and Unfunded Mandates. She later found an explanation to this in the information provided to her. Councilmember Barsky stated that she would like it noted that although she believes Council should adopt Resolution No. 05-21, it is important to keep in mind the budget cuts going on at the Ohio Statehouse. She stated that the process isnt very well thought through and the group organizing the adoption of these Resolutions should realize that they cant have their cake and eat it to. Manager Hickman stated that with the participation he has had so far, he has noticed a large emphasis with concern over the removal of the 1% sales tax and the reduction in Inventory Tax. Vice Mayor Lucier stated that she agreed with Councilmember Barsky, and its much easier to reach agreement on desired public services that desired taxation. Councilmember Barsky stated that Council needs to be considerate of these matters. 

Motion Carried (6,0). Resolution No. 05-21 is adopted.

 Resolution No. 05-22, A Resolution Authorizing The Bryn Du Governance Commission To Create A Tax Exempt Not For Profit Corporation was introduced by Councilmember OKeefe. Second by Councilmember Main. Discussion: Vice Mayor Lucier stated that for her this was a relatively new issue that she hasnt looked closely at. She inquired on the need for an onsite manager. Manager Hickman stated that they receive two to four calls per week in regards to people being shown particular areas at the property. Councilmember Herman stated that he was curious as to what the relationship between the 5013C and the Village Council would be. He stated that he would like to be more clear on this before moving forward with the passage of the Resolution. Councilmember Herman asked if Law Director Crites has reviewed this, and Manager Hickman stated yes. Council agreed that the EFP Committee would be the appropriate committee to review this matter. Manager Hickman agreed to set up a meeting via email, and ask the Bryn Du Committee to attend. Councilmember Herman moved to table Resolution No. 05-22, second by Councilmember Barsky. 

Motion Carried (6,0). Resolution No. 05-21 is tabled.

 Resolution No. 05-23, A Resolution Of Unanimous Support OF Interchange Improvements To State Route 16 And Cherry Valley Road Intersection was introduced by Councilmember Barsky. Second by Councilmember OKeefe. Discussion: Council discussed the language in the Resolution and agreed that it was not clear that the Resolution was supporting a study for the intersection. Councilmember Hartfield moved to amend the title to include the word study. Seconded by Councilmember Main. Councilmember Barsky moved to strike economic development in the 4th Where As statement. Seconded by Councilmember OKeefe. Councilmember Main stated that part of the reference to significant economic development in the 4th Where As statement refers to development of the Thornwood area. He stated that Newark and Heath would be seeking economic development along with access to Route 16. Councilmember Barsky then moved to withdraw her amendment to the 4th Where As statement. Seconded by Councilmember Herman. Councilmember Herman moved to amend the Ordinance and add the word regional in the 4th Where As statement to read significant regional economic development. Councilmember Main seconded. After Councils discussion of the 5th and 6th Where As statements, Councilmember Main moved to remove them from the Resolution because they were not pertinent to the passage of the Resolution. Second by Councilmember Barsky. Councilmember Barsky moved to amend Section 1 to change the word achieve to initiate. Second by Councilmember Main. Councilmember OKeefe asked if monetary support would be needed. Manager Hickman stated no financial commitment is needed. He stated that the study was estimated to be a million dollar study, and funds would be federally sought by LCATS from Bob Ney and Pat Tiberi. Councilmember Barsky asked what is part of an Interchange Justification Study. Manager Hickman stated that he would get from LCATS more information in regards to what the study would entail. Council discussed if the study would include environmental issues, as well as economical development issues, land use, future growth, and road capacity. 

Mr. Dan Bellman stated that when he was on Council he remembered ODOT stating that a study for the environmental portion would cost 4-5 million dollars and only be good for five years. Manager Hickman stated that this might be for a full fledged environmental study. 

Council agreed to table the Resolution until more information can be gathered from LCATS. Council stated that they would like to look at passing the Resolution at the March 30th special meeting. Councilmember Barsky moved to table, seconded by Councilmember OKeefe. 

Motion Carried (5,0 - Councilmember Main voting no). Resolution No. 05-23 is tabled.

 Ordinance No. 11-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was introduced by Councilmember Hartfield . Second by Councilmember Barsky.

Vice Mayor Lucier announced that the public hearing for Ordinance No. 11-05 will be held on April 6, 2005. 

 Ordinance No. 12-05, An Ordinance To Amend Section 921.07 Of The Codified Ordinances Of Granville, Ohio Establishing Sewer Regulations And Charges was introduced by Councilmember Hartfield. Second by Councilmember Barsky.

Vice Mayor Lucier announced that the public hearing for Ordinance No. 11-05 will be held on April 6, 2005. 

 Ordinance No. 13-05, An Ordinance To Amend Section 925.18 Of The Codified Ordinances Of The Village Of Granville Establishing Water Regulations And Charges And To Repeal Existing Section 925.18 Of The Said Codified Ordinances was introduced by Councilmember Barsky. Second by Councilmember Main. 

Vice Mayor Lucier announced that the public hearing for Ordinance No. 11-05 will be held on April 6, 2005.

 Ordinance No. 14-05, An Ordinance To Amend Section 925.17(a) Of The Codified Ordinances Of The Village Of Granville Establishing Water Regulations And Charges And To Repeal Existing 925.17(a) was introduced by Councilmember Herman. Second by Councilmember Main.

Vice Mayor Lucier announced that the public hearing for Ordinance No. 14-05 will be held on April 6, 2005.

 Ordinance No. 15-05, An Ordinance To Authorize The Village Manager To Execute A Lease Agreement With Brews And Blues Holding, LLC was introduced by Councilmember Main. Second by Councilmember Barsky.

Vice Mayor Lucier announced that the public hearing for Ordinance No. 15-05 will be held on April 6, 2005 and April 20, 2005.

 Ordinance No. 16-05, An Ordinance To Authorize The Village Manager To Execute A Lease Agreement With Brews And Blues Holding, LLC was introduced by Councilmember Main. Second by Councilmember Barsky.

Vice Mayor Lucier announced that the public hearing for Ordinance No. 16-05 will be held on April 6, 2005 and April 20, 2005. 

 REVIEW OF MINUTES Regularly Scheduled Meeting of March 2, 2005 Councilmember Hartfield moved to approve the minutes as amended. Second by Councilmember Herman. 

MAYORS COURT REPORT  February The Mayors Court Report for the month of February was presented for review.

Discussion: Councilmember Barsky stated that excessive speed violations increased from 15 to 51. Chief Cartnal was available for questions or comments. He stated that the Strictly Enforced zones are being closely watched. Councilmember Herman stated that there was a significant increase in registration and title violations from January of last year (6) to January of 2005 (20). Councilmember Main also noted this increase. Chief Cartnal stated that there was no effort to do this and if someone is cited for a registration violation, it is generally for significant violations. Councilmember OKeefe moved to accept the February reports; seconded by Councilmember Hartfield. Motion carried 6-0.

Vice Mayor Lucier instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes. 

MANAGERS REPORT  February The Managers Report for the month of February was presented for review. 

Discussion: Councilmember OKeefe inquired on the negative amount under Bryn Du Funds. Manager Hickman stated he believed this was due to a transfer, but he would check with Molly Roberts and get back to Council about this via email. Councilmember Main inquired on how the Village is with salt, do we still have any? Manager Hickman stated that they have used as much salt this year as last year and they are in decent shape. Councilmember Herman asked if the Ford Taurus that was previously for sale could be donated to charity. Chief Cartnal stated that this vehicle is currently being used for meter reading, and they are determining if it is reliable enough to continue use for meter readings. Councilmember Hartfield stated that it is easy to forget everything that the Village Service Department does after hours and she stated that she wished to thank them for their hard work. Vice Mayor Lucier stated that when a good job is always done you tend to notice less. Council thanked the Service Department. Councilmember Hartfield moved to accept the February report; seconded by Councilmember OKeefe. Motion carried 6-0.

 Vice Mayor Lucier instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier Councilmember Herman stated that the committee met with Chris Strayer and several landowners from River Road. He stated that Mr. Strayer will be working with land owners and interviewing them on their intent for the use of the land. He stated that this is needed to establish potential costs that might be associated with extending sewer to the River Road area. He stated that a survey would be given to land owners, and Councilmember Barsky asked that the committee see a copy of the survey before it is distributed. Councilmember Herman stated that it is the committees hopes that potential models and options could be available for landowners to review after the survey process is complete. It was also stated that there are some landowners that are not interested in participating in the sewer extension and this would not stop the process. 

Granville Foundation  (Main) Councilmember Main stated that the committee was supposed to meet to stuff envelopes, but didnt need to because Denison offered their envelope stuffing and sealing equipment. Councilmember Main acknowledged Denison and thanked them for the use of this equipment. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main Councilmember Hartfield referred Council to the meeting minutes handout. Councilmember OKeefe inquired on whether or not the survey proposed to re-plat areas of the Village. Councilmember Hartfield stated that the cost for platting one block is approximately $5,000, and the committee did not respond with a recommendation to go ahead with the survey.

Councilmember Hartfield stated that there will be a public hearing to discuss road conditions and water run off on Burg Street on April 20th at 6:00pm. Council asked that this be added to the website, as well as individual letters go out to residents on Burg Street. Manager Hickman agreed to take care of this. 

Councilmember Hartfield ended by stating that the LSSU committee has requested a conceptual drawing and routing of the 161 corridor. 

Planning Commission  OKeefe Councilmember OKeefe stated that the committee approved some signs. She stated that there was an application for Glyn Tawel to change the front yard setbacks from 30 feet to 15 feet. Councilmember OKeefe questioned the dangers associated with a drainage ditch near the fifteen feet setback. Manager Hickman stated that the Village is covered insurance wise for any dangers that are present. Vice Mayor Lucier suggested having the Maintenance Department look at the area to offer suggestions and research the safety. Manager Hickman stated that he could do this. 

Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson Councilmember Barsky stated that there will need to be another meeting scheduled to discuss the Brews information. She stated she will not be able to attend, so a substitute will be needed. Manager Hickman agreed to check via email the following day. Councilmember Herman stated that he could possibly meet next week. 

Councilmember Barsky stated that Law Director Crites has the redline documents for the JEDD, and they will be emailed by Chris Strayer when he receives them. Councilmember Barsky stated that she meet with Jim Havens to discuss the JEDD and will meet again on March 22nd at 7:00pm with members from the Community Connections meetings. Councilmember Barsky stated that if Council receives the redline document and has questions or concerns to please contact her before the March 22nd meeting  if possible. She stated that the Planning and Zoning Committee has a scheduled meeting on March 25 from 9:00  11:00am. She stated that the intent of the meeting is to tie together the JEDD and begin on sub division regulations. 

Senior Committee  Robertson No Report.

Granville Recreation Commission OKeefe No Report.

Union Cemetery Main Councilmember Main stated that the Union Cemetery caretaker has resigned, and they are actively searching for a replacement. He stated that anyone interested should contact Flo Hoffman or the Village Offices. 

OTHER COUNCIL MATTERS Bryn Du Commission Report Reid Fraley was available to address any questions or comments by Council. Council then explained that they would like to further review the setup of the 5013C, and they asked for the matter to go to the EFP Committee. Mr. Fraley stated that they would want Council to be comfortable with the setup and he saw no objections in meeting with the EFP committee. Manager Hickman was asked to work with those involved to set up a meeting time.

Councilmember Barsky inquired on whether or not there has been any correspondence between Manager Hickman and Steve Millett. Manager Hickman stated that he would call Mr. Millett.

Councilmember Barsky stated that there was an article in regards to buzzard control that relates to hanging effigys of buzzards to make them think they are dead. She stated that this has worked to rid other communities of buzzards. Councilmember Barsky had the article if anyone was interested. Council discussed the deer population. They stated that it is obvious that its dramatic and it will get worse. It was suggested to have the Village announce something in the Sentinel in regards to gathering suggestions and ideas of what to do. Mr. Mark Parriss was in attendance and wished to be informed on Councils actions to this matter.

Councilmember OKeefe updated Council on a Granville Board of Education meeting she attended. She stated that the projected number of students is expected to rise by 900. Councilmember OKeefe stated that there is a pending agreement between Newark and Granville on swapping land that would involve the Craner, Thornwood, and Rockford Homes properties. Councilmember OKeefe stated that the Granville Board of Education is seeking Councils support for this move. She stated that she has been told that there will be roadblocks, but with the present administration in Newark this can be done. Councilmember Herman added that both boards would need to pass the Resolution, and the matter would have to be approved by the State Board of Education. Councilmember OKeefe stated that she is hearing that as long as there are no children currently living in these areas that would be affected by a school change  it shouldnt be a problem to get approval. Council asked Joe to email them the time and date of the next meeting. 

Councilmember Hartfield stated they should follow through with something in regards to the letter they received about a person canceling their newspaper. Manager Hickman stated that he would talk with Law Director Crites about having something drawn up. 

Councilmember Barsky stated that she received information from Chris Strayer about advertising in the Columbus CEO Development Guide. She stated that Mr. Strayer had asked if Council wanted to put something in about the JEDD. Council agreed to hold off at this time. 

Councilmember Barsky stated that she had information about an ORADC Planning seminar being held on March 24th. She stated that it might be advantageous for someone to attend. Manager Hickman stated that perhaps Chris Strayer could attend. Councilmember Barsky added that she also had information about a seminar on the Economic Benefits of Open Space being held on April 7th if anyone was interested in attending. 

Councilmember Barsky stated that she wished to remind the staff that they would like to look at the AORD district at a future Planning and Zoning meeting. 

Councilmember Herman stated that he attended a Granville Education Foundation dinner earlier that evening that was well attended. He stated that much has been done by the youth, and it is to be commended. Councilmember Main added that they did a lot to be proud of with the allotted $17,000. 

 ADJOURNMENT (9:55 pm) Councilmember Hartfield moved to adjourn. Second by Councilmember OKeefe. Motion carried, 6-0. Meeting adjourned.

 Submitted by Melanie Schott

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