VILLAGE OF GRANVILLE COUNCIL MINUTES November 16, 2005
CALL TO ORDER (by Vice Mayor Lucier at 7:30pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Main, OKeefe, and Vice Mayor Lucier; Acting Village Manager Roberts, and Law Director Crites.
Councilmember OKeefe made a motion to excuse Councilmember Herman and Mayor Robertson from the meeting. Second by Councilmember Barsky.
APPROVAL OF AGENDA (7:31 pm)
Councilmember Barsky moved to withdraw Ordinance 38-05, seconded by Councilmember OKeefe. Councilmember Barsky stated that there were comments by citizens at the last Council meeting and Planning & Zoning meeting that the committee would like to take into consideration. She stated that legal counsel has advised them to change some language and resubmit a new Ordinance in two weeks. Councilmember Hartfield inquired if there would be another public hearing on the new Ordinance. Councilmember Barsky and Law Director Crites stated that there would be an official public hearing. Councilmember Barsky went on to say that individuals attending the Council meeting tonight could still comment on the Ordinance, but they should be aware that there will be a new version introduced in two weeks.
Councilmember Barsky moved to accept the agenda as amended. Councilmember OKeefe second. Motion carried.
CITIZENS COMMENTS Sharon Sellito, 215 South Cherry Street, stated that she has a copy of Ordinance No. 38-05 (Property Maintenance) drafted on October 14, 2005. She stated that she is grateful that the Ordinance is going to be further reviewed because she feels some of the items in the Ordinance are scary. Ms. Sellito stated that she was concerned about the language stating that the Village Planner could have the authority to enter a residence and she cannot believe this kind of language was ever considered. She stated that she would not want the Village Planner on her property without her permission even if she has eight inch tall weeds. Ms. Sellito stated that she has concern over the seniors in the community who are unable to accommodate some of the requirements set forth in the Ordinance. Councilmember OKeefe stated that these types of things are not the intent of Council, and they are listening to the comments and have decided to pull the Ordinance for changes. Councilmember Barsky stated that their original intent was for egregious violations, and it is clear by the public comments that they have crossed the line.
Barbara Franks, 210 East Maple Street, stated that she was glad to see Council working on the Ordinance. She stated that Council is aware of the issues she has with it because she has spoken in regards to the subject at the last Council meeting and at the Planning & Zoning Committee meeting. Councilmember Main asked Ms. Franks if she agrees that every community needs to have some type of standards. Ms. Franks stated yes, but basic ones. She stated that the community is 200 years old and we have done a good job so far. Ms. Franks ended by congratulating those who won the Village Council election.
Gloria Hoover, 213 East College Street, stated that she would like to see a better way for the audience to be able to hear Councils comments perhaps a microphone/amplifier. Ms. Hoover stated that she supports Ordinance No. 38-05 and she was sorry to see it withdrawn, and she would rather have seen the Ordinance tabled due to work in progress. She stated that there are portions of the Ordinance that are very valid. Ms. Hoover stated that it is important to make sure the Ordinance doesnt hurt seniors in the community and she wondered if a Hardship Clause was legal or if something similar could be addressed. Ms. Hoover stated that the other issue is neglect with the intent for demolition. She stated that there is a house next to her that was purchased in 2003 by a corporation and it has been left to deteriorate. Ms. Hoover stated that she can thank Joe Hickman for seeing to it that new gutters were put on the home after she complained numerous times about water running off the house into her basement. Ms. Hoover stated that she made this request in writing and met with the corporation on January 14, 2004. Ms. Hoover went on to say that she read an article in regards to the Preserve America initiative that the Village of Granville has applied for. She stated that she talked with Mr. Strayer in regards to this recognition, and the Preserve America organization has requested additional information from Granville in regards to their application. She stated that the article she read made reference to the need for a property maintenance code to receive the recognition.
Sharon Sellito stated that she would like to suggest that the Village find a way to work with commercial entities that purchase residential homes to help alleviate Ms. Hoovers situation. Law Director Crites stated that he would look into this and he would be meeting with Ms. Hoover in the near future. Councilmember OKeefe stated that the property maintenance issue is on the Planning & Zoning Committee agenda and they are working diligently on it. Vice Mayor Lucier closed citizens comments at 7:49 pm.
PUBLIC HEARING Ordinance No. 37-05, An Ordinance Providing For The Issuance Of Not To Exceed $1,288,250 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring The Mansion Building Property Located At 537 Jones Road For Village Purposes, And Declaring An Emergency. No one appeared to speak for or against Ordinance No. 37-05. Vice Mayor Lucier closed the public hearing on Ordinance No. 37-05 at 7:51 pm.
Ordinance No. 39-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses.
No one appeared to speak for or against Ordinance No. 39-05. Vice Mayor Lucier closed the public hearing on Ordinance No. 39-05 at 7:51 pm.
OLD BUSINESS Ordinance No. 37-05, An Ordinance Providing For The Issuance Of Not To Exceed $1,288,250 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring The Mansion Building Property Located AT 537 Jones Road For Village Purposes, And Declaring An Emergency was reintroduced by Councilmember Hartfield. Second by Councilmember OKeefe. Councilmember Barsky moved to declare an emergency, seconded by Councilmember OKeefe.
Discussion: Councilmember Main asked if Ms. Roberts has the additional information requested by Council. Ms. Roberts stated that the interest rate is 3.75%. When asked by Councilmember Barsky, Ms. Roberts indicated that she is satisfied with this rate. Ms. Roberts stated that the Note would be sold to Seasongood & Mayer
Roll call vote on Emergency Clause for Ordinance No. 37- 05: Mr. Main, Ms. OKeefe, Ms. Lucier, Ms. Barsky, Ms. Hartfield. (5-0) Emergency Clause for Ordinance No. 37- 05 is adopted.
Roll call vote on Ordinance No. 37-05: Ms. Hartfield, Ms. Barsky, Ms. Lucier, Ms. OKeefe, Mr. Main. (5-0) Ordinance No. 37-05 is adopted
Ordinance No. 39-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was reintroduced by Councilmember Barsky.
Discussion: Ms. Roberts stated that this was for the Phase 1 improvements of the Bryn Du Mansion and the passage of the Ordinance is an accounting measure to show the in and out of the funds. Vice Mayor Lucier asked about the interest paid so far and Ms. Roberts explained that it was paid out of the operating budget. Councilmember OKeefe asked if they would receive the full $250,000. Ms. Roberts stated that it is just under $247,000.
Roll call vote on Ordinance No. 39-05: Ms. Hartfield, Mr. Main, Ms. OKeefe, Ms. Lucier, Ms. Barsky. (5-0) Ordinance No. 39-05 is adopted NEW BUSINESS 2006 Municipal Budget Council acknowledged receipt of the proposed Budget. Ms. Roberts indicated that the new members of Council will receive the budget.
Resolution No. 05-62, A Resolution To Establish The Time And Place Of A Public Hearing For The 2006 Municipal Budget As Proposed By The Acting Village Manager was introduced by Councilmember OKeefe. Second by Councilmember Hartfield.
Discussion: Councilmember Barsky asked if the budget would be presented on December 7th, with the public hearing occurring on December 21st. Ms. Roberts stated that there would be a public hearing on the presentation and a public hearing on the Ordinance.
Motion carried. Resolution No. 05-62 is adopted.
Resolution No. 05-63, A Resolution Authorizing The Acting Village Manager To Enter Into The Cooperative Use Agreement And The Cultural Facility Construction Administration And Funding Agreement was introduced by Councilmember Barsky. Second by Councilmember Main.
Discussion: Ms. Roberts stated that this piece of legislation allows the Village to enter into agreement with the Ohio Cultural Facilities Commission and there will be reimbursement for monies spent. Vice Mayor Lucier thanked the Bryn Du Commission - Candy Moore in particular - for all of the background work done on this. She thanked the Village staff as well.
Motion carried. Resolution No. 05-63 is adopted.
REVIEW OF MINUTES Regularly Scheduled Meeting of November 2, 2005. Councilmember Main moved to accept the minutes as amended. Seconded by Councilmember Hartfield. Motion carried
MAYORS COURT REPORT October The Mayors Court Report for the month of October was presented for review.
Discussion: Councilmember Barsky made reference to an increase in criminal complaints from October of last year and September of this year. She stated that there is also a jump in fictitious licenses, but a decrease in traffic citations. Ms. Roberts stated that she could make a follow-up inquiry and get back to Council.
Councilmember Barsky moved to accept the October report; seconded by Hartfield. Motion carried 5-0.
Vice Mayor Lucier instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes.
MANAGERS REPORT October The Managers Report for the month of October was presented for review.
Discussion: Councilmember Barsky inquired on the asphalt maintenance and crack sealing. Ms. Roberts stated that this is not really scheduled, but done here and there. Vice Mayor Lucier stated that last years October report showed more time on leaf pickup and this could be due to leaves falling later this year. Councilmember Barsky asked if there are any problems with vehicle maintenance. Ms. Roberts stated not that she is aware of. Vice Mayor Lucier stated that she too noticed this and thought 132 hours seemed like a lot. Councilmember Hartfield asked if the vehicle maintenance hours would include the time to fix the two leaf machines which tend to break down often. Ms. Roberts stated that it would include any time used to fix the leaf machines. Vice Mayor Lucier stated that the maintenance hours are still higher than last years maintenance hours.
Councilmember OKeefe inquired on some trucks that she saw outside of the Village in the Township nears James Road on Route 37. She asked if the Village would have a need to be doing work there. Ms. Roberts stated no. Council discussed the logo on the Township trucks being similar to that of the Village and Councilmember OKeefe stated that it could have been Township trucks.
Councilmember Barsky moved to accept the October report; seconded by Councilmember OKeefe. Motion carried 5-0.
Vice Mayor Lucier instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.
COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP) Hartfield, Herman, Lucier No Report.
Granville Foundation (Main) No meeting. Councilmember Main encouraged people to remember the Granville Foundation in their end of the year giving. He stated that the money stays here in the community.
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) Lucier, Hartfield, Main Meet on November 18th at 9:00am.
Planning Commission OKeefe Councilmember OKeefe stated that there was an ongoing discussion about a spa installation at 210 East Maple Street and the owners agreed to fencing so the issue was approved.
Councilmember OKeefe stated that there was a request for a preliminary plat by Granville Golf Course Company. She stated that the proposed 32 units would sit on 30 acres and be located in the Highland Subdivision - Trinity Court. Councilmember OKeefe stated that neighbors had concerns about water run off. She stated that a traffic study would also need to be done at the corner of Jones Road and Wexford Drive. One of the Planning Commission members asked if a traffic study could be done for traffic entering onto Newark-Granville Road as well. She stated that Mr. Strayer indicated that 100 vehicles per day are estimated to enter onto Newark-Granville Road. Councilmember OKeefe stated that the issue has been tabled. She also stated that a Variance would be required. Councilmember OKeefe stated that after the traffic study and department heads approve the issue it would go before the Planning Commission for recommendation and then it would eventually come to Council.
Councilmember OKeefe stated that there was a work session with Fifth Third Bank who wants to put a bank on the Speedway property. She stated that it would be located on a piece of the property as the third lot in. She stated that they presented their building plans. Councilmember OKeefe stated that the Planning Commission brought up the future plans for the intersection and the representatives of Fifth Third seemed to be discouraged by this because they can not find any build-able property in Granville. Councilmember Barsky stated that she might be aware of a place.
Planning & Zoning Committee (P&Z) Barsky, OKeefe, Robertson Councilmember Barsky stated that they discussed the property maintenance code. She went on to say that legal counsel suggested withdrawing the Ordinance tonight. Councilmember Barsky stated that they also went through provisions on zoning documents and they are at the end now doing redline corrections. She stated that they hope to get this to Council yet this year.
Recreation Commission OKeefe No report.
Senior Committee OKeefe No report.
SR 161 Accord (Barsky, OKeefe) The next meeting is November 17th.
Tree & Landscape Commission - Barsky Councilmember Barsky stated that things are slowing down for the year, and they are doing some planting. She stated that the Commission is working on revising Ordinances and there are some very dedicated volunteers that serve on the Commission to help with these efforts.
Union Cemetery Main Councilmember Main encouraged new Council members to consider serving on the Cemetery Board. He stated that it is very different from other committees and he found it to be a very enlightening and educational. Vice Mayor Lucier agreed.
OTHER COUNCIL MATTERS Vice Mayor Lucier brought up the upcoming reception for the hiring of the Village Manager. She stated that the reception would be November 28th from 7:00 9:00 at the Bryn Du Mansion. Vice Mayor Lucier stated that there would be a special Council meeting on November 29th from roughly 12:00 5:00 where Council will enter into Executive Session. Council asked if the new Council members have been contacted. Ms. Roberts stated yes, Bev Adzic is working on invitations. Councilmember Barsky stated that there are three candidates and they were supposed to be receiving additional information after the background checks have been performed. Law Director Crites stated that it was his understanding that additional information would come to Council. He stated that he would check about this. Councilmember OKeefe asked if this information could be sent out via email.
Councilmember Barsky stated that it might be wise to further look into Gloria Hoovers comments about people in audience being able to hear Council more clearly. She stated that she has no suggestions but it should still be considered. Councilmember Barsky stated sometimes the printed information isnt too clear either. Councilmember OKeefe stated that a definition of what the Ordinance is about would be helpful to put on the public notices.
Councilmember Barsky spoke in regards to Ordinance No. 16- 05 passed in April for Brews and Blues Holdings. She indicated that Brews is now not interested in executing the West side lease agreement and how will this change, if any, for west side of the building. Ms. Roberts stated that she was only told that they didnt want the West side lease executed. Councilmember Hartfield asked if legally they have to have a lease. Law Director Crites stated that we can discuss this with them and there is a chance that Council will need to repeal Ordinance. He stated that this is something he would need to further look into. Vice Mayor Lucier stated that the approval was part of a larger approval, and she questions if they can approve part and not all. Law Director Crites stated that this should be discussed when Mr. Strayer returns in the Planning and Zoning Committee. ADJOURNMENT (8:31 pm) Councilmember OKeefe moved to adjourn. Unanimously seconded. Motion carried, 5-0. Meeting adjourned.
Submitted by Melanie Schott