VILLAGE OF GRANVILLE COUNCIL MINUTES November 2, 2005
CALL TO ORDER (by Vice Mayor Lucier at 7:30 pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, Main, OKeefe, and Vice Mayor Lucier; Law Director Crites and Acting Village Manager Roberts.
Councilmember Herman made a motion to excuse Mayor Robertson, seconded by Councilmember Barsky. Motion carried 6-0.
APPROVAL OF AGENDA (7:32 pm) Councilmember Main moved to accept the agenda as amended. Seconded by Councilmember Barsky. Motion carried 6-0.
CITIZENS COMMENTS (7:32 pm) Barbara Franks, 210 East Maple Street, inquired on Resolution No. 05-61. She asked what salary was advertised for the Village Manager position. Vice Mayor Lucier believed the amount to be $90,000-$100,000. Ms. Franks inquired on the 1 ½ people that Councilmember Herman told her were budgeted in. Councilmember Herman stated that he didnt recall stating it like this, and he clarified that they did budget in for perhaps an Assistant Village Manager or help in the Zoning Department depending on if the new Village Manger finds there is a lack of resources in a particular area. He stated that this would be left to the discretion of the new Manager. He added that the proposed budget will be introduced in two weeks. Ms. Franks also spoke in regards to Ordinance No. 38-05 Property Maintenance Ordinance. She stated that she has spoken with many individuals who say it will not work and it has been tried in areas before where there are now numerous lawsuits. She stated that the rules in the Ordinance do not fit with 100+ year old homes in the Village. Ms. Franks stated that this will infuriate property owners and force older people out of town because they will not be able to adhere to the conditions set forth. Ms. Franks suggested that the Ordinance be put on the ballot for a vote by the people. Vice Mayor Lucier stated that there will be a public hearing in two weeks in regards to Ordinance No. 38-05. She suggested that Ms. Franks may want to let those that she spoke to know about this public hearing. Ms. Franks stated that she would like to know the process that the Village goes through to make people aware of things like this. She stated that everyone she had spoken to was not aware of this Ordinance. Ms. Franks stated that there are not ten homes in the Village that would pass the rules in the Ordinance if you are technical about it. Vice Mayor Lucier stated that the agendas are posted before the meetings. Ms. Roberts added that they are posted on the board outside of the Village offices, the library, and in the Sentinel. Vice Mayor Lucier stated that Council does follow the legal rules and more- on what must to be posted to the public. Councilmember Hartfield stated that email notices also go out. Vice Mayor Lucier stated that anyone wishing to receive this information can sign up for emails and this is a free service. Ms. Franks stated that it would be wise to have the agendas available in the Columbus Dispatch as well.
Gloria Hoover, 213 East College Street, stated that she wished to comment on the lack of information that Ms. Franks spoke of not being available. She stated that the Sentinel did do an article about the property maintenance rules last week and Chris Strayer made mention of information being available in the Village Offices. She stated that she agrees with Ms. Franks that there is a lack of information being disseminated. Ms. Hoover stated that she believes that many of the residents in Granville get home at later hours when the Village Offices are closed. She suggested having copies of agendas and such available at the police station which is always open.
Vice Mayor Lucier closed public comments at 7:42 pm.
PUBLIC HEARING None scheduled
OLD BUSINESS None scheduled
NEW BUSINESS Resolution No. 05-60, A Resolution To Authorize The Acting Village Manager To Enter Into A Contract With Rich, Crites And Dittmer, LLC For Legal Services was introduced by Councilmember Herman. Second by Councilmember Hartfield.
Discussion: Councilmember Herman stated that the EFP Committee did review the contract and decided to have a shift from a straight retainer to one that is more itemized. He added that this seemed to be a reasonable way to make the agreement more clear. Councilmember Hartfield added that this is a good guideline and good order for Law Director Crites as well as the Village. Motion carried (6, 0). Resolution No. 05-60 is adopted.
Resolution No. 05-61, A Resolution To Establish The Maximum Annual Compensation Adjustment For Fiscal Year 2006 was introduced by Councilmember . Hartfield. Second by Councilmember OKeefe.
Discussion: Councilmember Herman stated that this was presented at a prior meeting and overall it is a good way to go.
Motion carried (6, 0). Resolution No. 05-61 is adopted.
Ordinance No. 37-05, An Ordinance Providing For The Issuance Of Not To Exceed $1,288,250 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring The Mansion Building Property Located At 537 Jones Road For Village Purposes, And Declaring An Emergency was introduced by Councilmember OKeefe. Second by Councilmember Barsky.
Vice Mayor Lucier set the public hearing for Ordinance No. 37-05 for November 16, 2005.
Ordinance No. 38-05, An Ordinance To Enact Section 1190 Of The Codified Ordinances Of Granville, Ohio was introduced by Councilmember Barsky. Second by Councilmember Herman.
Vice Mayor Lucier set the public hearing for Ordinance No. 38-05 for November 16, 2005.
Ordinance No. 39-05, An Ordinance To Amend Ordinance No. 30-04, Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was introduced by Councilmember Barsky. Second by Councilmember OKeefe.
Vice Mayor Lucier set the public hearing for Ordinance No. 39-05 for November 16, 2005.
REVIEW OF MINUTES Regularly Scheduled Meeting of October 19, 2005 Councilmember Herman moved to accept the minutes as amended; seconded by Councilmember Barsky. Motion carried, 6-0.
COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP) Hartfield, Herman, Lucier Councilmember Herman stated that they worked on the Bryn Du budget proposal. He stated that they have asked for a five year financial plan from the Commission. He stated that long term planning needs to be done to reduce the reliance on the Village and allow the facility to be self- sustaining. Councilmember Herman also thanked Molly Roberts for an excellent job on the 2006 Budget proposal and he stated that this would be coming to Council for introduction in two weeks.
Granville Foundation Main No Report.
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) Lucier, Hartfield, Main No Report. Planning Commission OKeefe Councilmember OKeefe stated that they met on October 24th and some signs were approved. She stated that the committee also approved a lot split on the corner of West College and Thresher Street. She stated that some people were concerned that neighbors were not notified when a lot split occurs. She added that this is not a requirement in Granvilles Ordinances. Vice Mayor Lucier asked if they thought it should be a requirement. Village Planner, Chris Strayer, stated that it should be requirement. Vice Mayor Lucier suggested that the Planning and Zoning Committee might want to take a look at this. Councilmember OKeefe stated that there was an addition proposed for Newark-Granville Road that exceeds the 25% allowed, so it came to the Planning Commission. Councilmember OKeefe stated that the property owner seemed to be pleased with the comments made by the Planning Commission and it appears that the first review under the new Ordinance worked well.
Councilmember Main stated that it would be helpful if Council could receive the Planning Commission meeting minutes prior to Council meetings. He stated that reviewing them would help Council know what is being referred to when the committee report is given. Mr. Strayer agreed to send these minutes to the members of Council. Planning & Zoning Committee (P&Z) Barsky, OKeefe, Robertson Councilmember Barsky stated that the committee is working on revising zoning regulations and they still have a long way to go.
Vice Mayor Lucier inquired if there was any word on the JEDD. Councilmember Hartfield asked if the zoning needed to be changed. Councilmember Barsky stated that the current zoning is Residential, although the Township Trustees and Village Planner thought it was Agricultural zoning. She stated that Mr. Pinkerton is in discussions with neighbors and they will be working out what needs to be done next. Recreation Commission OKeefe Councilmember OKeefe stated that their meeting was November 1st and they are still in need of office space. Ms. Roberts stated that they are still discussing this in the EFP Committee.
Senior Committee OKeefe Councilmember OKeefe stated that she was invited to a focus group at COTC and they are looking at creating a certification program for students to work with the elderly.
SR 161 Accord Barsky, OKeefe Councilmember OKeefe stated that the next meeting is November 17th.
Tree & Landscape Barsky Councilmember Barsky stated that she should have a revised Ordinance available for the next meeting.
Union Cemetery Main No Report.
OTHER COUNCIL MATTERS Councilmember Hartfield stated that she has collected some of the petitions for the Route 37 Interchange. She asked Ms. Roberts when she would like to send them to ODOT. Ms. Roberts stated that due to their recent response letter, now might be the appropriate time. Ms. Hartfield stated that she believed she had at least 1000 signatures and she would get them to Ms. Roberts by early next week. Council discussed that they also need to address the safety hazards, economic impacts, and additional traffic strains put on Cherry Street when they respond to ODOT. It was stated that these areas were not addressed by ODOT in their response letter.
Councilmember Barsky inquired on the magistrate fees that are mentioned in the last Council meeting minutes. Ms. Roberts stated that the $1500 was to cover four months for magistrate fees.
Ms. Roberts noted that Council has the Cooperative Use Agreement ($250,000) for the Bryn Du Phase 1 Improvements in their packets. She stated that she will have Resolutions ready to pass on November 16th. She added that the agreement needs to be sent back by November 17th.
ADJOURNMENT (8:12 pm) Councilmember Herman moved to adjourn. Second by Councilmember OKeefe. Motion carried, 6-0. Meeting adjourned.
Submitted by Melanie Schott