VILLAGE OF GRANVILLE COUNCIL MINUTES December 21, 2005
CALL TO ORDER (by Mayor Hartfield at 7:30pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, OKeefe, Vice Mayor Herman and Mayor Hartfield; Acting Village Manager Roberts, and Law Director Crites.
Councilmember Herman made a motion to excuse Councilmember Tegtmeyer from the meeting. Second by Councilmember Barsky.
APPROVAL OF AGENDA (7:31 pm) Councilmember Barsky moved to accept the agenda as presented. Councilmember OKeefe second. Motion carried.
CITIZENS COMMENTS (7:31 pm)
No one appeared to speak. Mayor Hartfield closed Citizens Comments at pm 7:31 pm.
PUBLIC HEARING Ordinance No. 43-05, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village of Granville, State of Ohio, During The Fiscal Year Ending December 31, 2006. No one appeared to speak for or against Ordinance No. 43-05. Mayor Hartfield closed the public hearing on Ordinance No. 43-05 at 7:32 pm.
OLD BUSINESS Ordinance No. 43-05, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village of Granville, State of Ohio, During The Fiscal Year Ending December 31, 2006 was reintroduced by Councilmember Barsky. Second by Councilmember OKeefe.
Discussion: Councilmember Barsky asked if the EFP Committee considered the request by Chief Cartnal for a second cruiser to be purchased. She indicated that a request for one cruiser had been discussed and approved, but she was unsure if the EFP Committee had discussions on the second cruiser request. Ms. Roberts stated that the original request by Chief Cartnal was for two cruisers, and she reduced the number to one and she said at least one more cruiser will need to be replaced the following year. Councilmember OKeefe stated that she had a discussion with Chief Cartnal earlier and he indicated that the cost to maintain a cruiser with higher mileage could be expensive, especially if a transmission were to go out. She also stated that the approximate cost for a new cruiser is $23,000, and a new transmission would of course be much less. Councilmember OKeefe suggested that perhaps Chief Cartnal could speak to Council in regards to this request and provide further insight. She also indicated that Chief Cartnal stated he will live with whatever decision Council makes. Councilmember McGowan asked how many cruisers are used during one shift. Ms. Roberts stated two, and there are a total of five cruisers owned by the Village. When asked Ms. Roberts stated that the two cruisers with the highest mileage have about 70,000 and 80,000 miles on them.
Councilmember Mershon asked if Ms. Roberts could explain the A17A appropriation. Ms. Roberts stated that this appropriation is contingent upon Councils approval, and it could be used for staff re-alignment, promotions from within, or the hiring of new staff. Councilmember Mershon inquired on the 5% increase for the Village Planner, and he stated that he was under the assumption that an increase as such would need to be done so with a Resolution. Law Director Crites stated that several months back there were discussions with the Village Planner in regards to a position offer outside the Village, and the Planner approached Council asking for an increase. Law Director Crites stated that a one time increase was approved by the previous Council. Councilmember Mershon asked if it would make sense, due to the budget constraints, to not fund contingencies such as that in A17A. Councilmember Barsky stated that there is a contingency where Councils final approval would have to be given to the Village Manager before acting. Councilmember Mershon asked if this is really the case, and if there is a need to seek Councils final approval, why fund it now. Councilmember Herman explained that the money was earmarked so the incoming Village Manager could review staff setup and make any necessary changes and having it funded in no way signals an intent by Council.
Councilmember Mershon made a motion to change $50,000 to $0 in A17A. Seconded later by Councilmember McGowan.
Councilmember Mershon stated that the appropriation in A17A shows a 34% increase in administrative costs and he feels this makes things look top heavy, especially when it has just been said that we are unable to fund a second police cruiser at this time. Councilmember OKeefe asked where the $50,000 would go if they choose not to earmark it in A17A. Ms. Roberts stated that the monies could remain in reserve balance as an unencumbered amount. Councilmember Barsky stated that this money became earmarked because of some discussions in regards to strategic planning and the need to plan for future growth. She stated that the last Council was aware of an increased workload on staff. Councilmember Barsky inquired on what the increased % would be if the $50,000 were not funded in A17A and left in the reserve balance. Councilmember Mershon stated that the $50,000 makes up approximately 5/8ths of the 34% he quoted. Councilmember Mershon stated that his intent was not to move Councils ideas around on this matter, but he is concerned about the hiring of an additional 1 ½ persons. Mayor Hartfield stated that the intention by the previous Council was not to hire 1 ½ persons for a specific department. She stated that she is not uncomfortable with the amount being earmarked because Council will still need to provide final approval. Councilmember OKeefe stated that she sees the earmarking of the money having more to do with planning than anything else. Councilmember Herman stated that the A17A amount was left as contingent because they saw that the new Village Manager would need to evaluate and report to Council on the staff setup. He stated that they as Council didnt feel they had enough information, but they knew enough to know that additional resources might be needed. Councilmember Herman stated that the funds can always be moved. Councilmember Mershon stated that he has no reason to believe by funding A17A that it would ever have to come before Council before being spent. Ms. Roberts stated that the funds could be spent within the existing pay grades without Council approval, but a new position would need to be approved by Council. Councilmember McGowan re-interated that Councilmember Mershon's intent would be to increase the reserve and not show the money as being expended. Councilmember OKeefe asked Law Director Crites if he saw reason for concern. Law Director Crites stated that what Councilmember Mershon is suggesting is permissible, and it does give Council the opportunity to review any situations with future hiring. Councilmember OKeefe asked if a new Village Manager could hire someone if Council isnt vigilant. Councilmember Herman stated that this would be a foolish thing for a new manager to do without Councils approval. Councilmember McGowan stated that technically they could do it though. Law Director Crites stated that the appropriation does as a general rule authorize the Village Manager to spend money in the account. Councilmember Barsky stated that it looks like the cleanest way to handle this is to put the money in the reserve. Councilmember Barsky called to stop discussions and have a roll call vote on Councilmember Mershons amendment to change the $50,000 appropriation to $0.
Roll Call vote on amendment: Mr. Herman, Mr. McGowan, Ms. Hartfield, Mr. Mershon, Ms. Barsky, Ms. OKeefe. Motion carried (6-0). Ordinance No. 43-05 is amended.
Councilmember Mershon moved for a roll call vote on Ordinance No. 43-05 as amended. Second by Councilmember McGowan.
Roll call vote on Ordinance No. 43-05 as amended: Ms. Hartfield, Mr. Herman, Mr. McGowan, Mr. Mershon, Ms. OKeefe, Ms. Barsky. (6-0) Ordinance No. 43-05 is adopted.
Councilmember Herman asked Councilmember Mershon if he would like to see the appropriation used to fund a second cruiser for the police department. Councilmember Mershon stated it could be used for this purpose, but he is willing to accept Ms. Roberts recommendation in regards to this.
Councilmember Barsky thanked Ms. Roberts for her work on the Budget.
NEW BUSINESS Ordinance No. 44-05, An Ordinance Repealing Ordinance 16-05 Authorizing The Manager Of The Village Of Granville, Ohio, To Enter Into A Lease Agreement With Brews And Blues Holding, LLC was introduced by Councilmember Barsky. Second by Councilmember McGowan.
Mayor Hartfield set the public hearing for Ordinance No. 44-05 on January 4, 2006.
Resolution No. 05-67, A Resolution To Authorize The Acting Village Manager To Seek Bids For A Screenings Dewatering Belt Press System was introduced by Councilmember OKeefe. Second by Councilmember McGowan.
Discussion: Councilmember McGowan asked what the Resolution was in regards to. Ms. Roberts stated that it would impact the chemicals used and eliminate waste by- product. Councilmember OKeefe inquired on whether or not these efforts would help with the odor near Granville Market. Ms. Roberts indicated that there would be no impact.
Motion carried (6-0). Resolution No. 05-67 is adopted.
REVIEW OF MINUTES Regularly Scheduled Meeting of December 7, 2005. Councilmember Mershon moved to accept the minutes as amended. Seconded by Councilmember McGowan. Motion carried 6-0.
Ms. Roberts stated that no one submitted meeting minute amendments for the November 16th and 28th Council meetings, and Council could go ahead and officially approve these meeting minutes.
Regularly Scheduled Meeting of November 16, 2005. Councilmember Mershon moved to accept the minutes as previously amended by Council. Seconded by Councilmember Barsky. Motion carried 6-0.
Special Council Meeting of November 28, 2005. Councilmember Mershon moved to accept the minutes as presented. Seconded by Councilmember McGowan. Motion carried 6-0.
MAYORS COURT REPORT November The Mayors Court Report for the month of November was presented for review.
Discussion: Councilmember McGowan stated that out of 80 cases, 16 of them went to Municipal court in 2004, which is about 20%. He stated that in 2005, almost 50% went to Municipal court, and he asked Law Director Crites if he could provide an explanation as to why there was this increase. Law Director Crites stated that the more serious violations choose to exercise their right to move to Municipal court, and there appears to be a trend to move to Municipal court but no official reasons are ever stated as to why. Councilmember Barsky asked if there are different decisions being handed down by the Municipal court in terms of guilty or innocent and is what we are doing sufficient. Law Director Crites stated that generally the decisions handed down in Mayors court are affirmed in Municipal court, and the Municipal court usually hears appeals from Mayors court.
Councilmember OKeefe asked Law Director Crites if he could look into the possibility of a municipality outlawing the use of cell phones in cars. Law Director Crites stated he could further research this. Councilmember OKeefe stated she is not sure if this is a municipal function, and she would like Law Director Crites to look into this.
Councilmember McGowan asked if the State is looking into installing a camera at the Cherry Valley/Route 16 interchange, which is known to be very dangerous. Councilmember OKeefe stated that same intersection has a No Turn on Red sign that isnt visible on the east side of the freeway. Mayor Hartfield stated that this could be further discussed in the Streets and Sidewalks Committee.
Councilmember McGowan moved to accept the November report; seconded by Councilmember Barsky. Motion carried 6-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes.
MANAGERS REPORT November The Managers Report for the month of November was presented for review.
Discussion: Councilmember Herman inquired on the $290,000 budget carry over amount, and Ms. Roberts stated that this will likely change to be closer to $310,000. Councilmember Herman commended Ms. Roberts for her efforts.
Councilmember OKeefe moved to accept the November report; seconded by Councilmember McGowan. Motion carried 6-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes.
COMMITTEE REPORTS Mayor Hartfield read aloud the final committee assignments. The names in bold indicate changes to Council members serving on the Committee. Councilmember Herman stated that committee assignments can always be re- aligned at a later time if needed.
Economic, Finance, Personnel Committee (EFP) (Herman, Mershon, Tegtmeyer) No Report.
Granville Foundation (Tegtmeyer) No Report.
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan) No Report.
Planning Commission (OKeefe) No Report.
Planning & Zoning Committee (P&Z) (Barsky, OKeefe, Mershon) No Report.
Recreation Commission (McGowan) No Report.
Senior Committee (OKeefe) No Report.
SR 161 Accord (Barsky, OKeefe) No Report.
Tree & Landscape Commission - Barsky No Report.
Union Cemetery Mershon No Report.
OTHER COUNCIL MATTERS January 30, 2005, Joint Mayors Meeting Mayor Hartfield stated that the communities of Heath, Newark, and Granville will be represented and Granville is hosting the meeting. The meeting is scheduled to begin at 6:00pm at the Bryn Du Mansion with refreshments provided. Mayor Hartfield stated that Mayor Dupps contacted her with two possible agenda topics: Impact Fees and Smart Growth. Mayor Hartfield stated that she thought of adding Safety Issues to the list, which would be coordinating police and fire districts in regards to communication. She stated that she is still waiting to hear back from Mayor Bain on any topics he would like to see discussed. Council agreed this would be a lengthy agenda. Councilmember Barsky inquired on whether or not there has been any feedback from the TRAC meeting. Ms. Roberts stated that she will be forwarding a letter she received from Marcia Phelps. Councilmember Barsky asked Ms. Roberts to check about an update in mid-January.
Councilmember Barsky asked if there was any information on Brews Café and the lease agreement for the west side of the building. Ms. Roberts presented the plans that were originally introduced. She stated that if the Ordinance is rescinded, the Brews application will be null and void. Councilmember Barsky asked if this means things could be left as is on the west side of the building, and if so is this what the Planning Commission would have approved. Law Director Crites stated that he would have a conversation with Village Planner, Chris Strayer, on the following day and get back to Councilmember Barsky with further information. Councilmember Barsky stated that she does have some concerns if things are left as is, especially with the fire escape, she feels there could be some safety issues.
Councilmember OKeefe asked anyone interested in serving on the Senior Committee to please talk to her. She also agreed to send a press release to the Sentinel asking for volunteers.
Councilmember Herman asked for the Randall Gross PowerPoint presentation to be emailed to all of Council. Ms. Roberts agreed to send this information via email.
Councilmember OKeefe inquired on the plans for an emergency shelter. Ms. Roberts stated that there has not been a lot of interest in volunteering and they are working with the Red Cross to conduct a training session at the shelter site.
Mayor Hartfield reminded everyone of the holiday party on Friday, December 23rd. Ms. Roberts stated that there was no need to RSVP.
Bob King, 335 East College Street, inquired on traffic calming measures that were approved by the previous Village Manager, Joe Hickman, for the 300 block of East College Street. He stated that in February or March he received a letter from Chief Cartnal explaining how staggered parking would be handled. He went on to say that he is now before Council because he saw a traffic calming Ordinance that could change what was previously approved for their block. Mayor Hartfield stated that she is aware of this situation, but would like some time to further research it. She asked Mr. King if the Village could get back to him in regards to his request. Ms. Roberts stated that the Village has a file and documentation in regards to this matter.
EXECUTIVE SESSION Councilmember McGowan moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) To consider appointment, employment&.of a public employee. Second by Councilmember Barsky..
Roll call vote: Herman, McGowan, Mershon, OKeefe, Barsky, Hartfield.
Time in: 8:33 pm
Councilmember Barsky moved to return to regular session. Second by Councilmember McGowan.
Roll call vote: McGowan, Mershon, OKeefe, Barsky, Hartfield, Herman.
Time out: 9:32pm
ADJOURNMENT (9:33pm) Councilmember McGowan moved to adjourn. Councilmember Mershon seconded. Motion carried, 6-0. Meeting adjourned.
Submitted by Melanie Schott