VILLAGE OF GRANVILLE COUNCIL MINUTES December 7, 2005
CALL TO ORDER (by Senior Councilmember Hartfield 7:32 pm)
OATH OF OFFICE Law Director Crites administered the oath of office to incumbent Melissa Hartfield, and to new members Matt McGowan, Deb Tegtmeyer, and Steve Mershon.
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, McGowan, Tegtmeyer, and Mershon; Law Director Crites and Acting Village Manager Roberts.
Councilmember Barsky made a motion to excuse Councilmember OKeefe. Seconded by Councilmember McGowan. Motion carried 6-0.
APPOINTMENT OF CLERK AND DEPUTY CLERK Law Director Crites administered the oath of office to Clerk of Council Beverly Adzic and Deputy Clerk of Council Melanie Schott.
ELECTION OF MAYOR Councilmember Mershon nominated Councilmember Hartfield for the position of Mayor. Second by Councilmember Barsky.
Councilmember Hartfield accepted the nomination.
Roll Call: Mershon, Tegtmeyer, McGowan, Herman, Hartfield, Barsky. (6-0)
Council voted unanimously to appoint Councilmember Hartfield to the position of Granville Village Mayor.
Law Director Crites administered the oath of office to Mayor Hartfield.
ELECTION OF VICE MAYOR Councilmember Barsky nominated Councilmember Herman for the position of Vice-Mayor. Second by Councilmember Mershon. Councilmember Tegtmeyer nominated Councilmember Barsky to the position for Vice Mayor. Councilmember Barsky declined the nomination. Councilmember Mershon moved to close the nominations.
Councilmember Herman accepted the nomination. Roll Call: Barsky, Hartfield, Herman, McGowan, Tegtmeyer, Mershon (6-0).
Council voted unanimously to appoint Councilmember Herman to the position of Granville Village Vice-Mayor.
Law Director Crites administered the oath of office to Vice Mayor Herman.
APPROVAL OF AGENDA (7:52 pm) Councilmember Barsky moved to amend the agenda and conduct New Business after the Land Use Fiscal Impact Assessment, seconded by Councilmember Herman. Councilmember Mershon moved to accept the agenda as amended. Seconded by Councilmember Tegtmeyer. Motion carried 6-0.
CITIZENS COMMENTS (7:53 pm) No one appeared to speak. Mayor Hartfield closed Citizens Comments at 7:54 pm.
PUBLIC HEARING 2006 Proposed Granville Village Budget No one appeared to speak in regards to the Granville Village Budget. A second Public Hearing is scheduled for December 21, 2005.
OLD BUSINESS None scheduled
NEW BUSINESS Resolution No. 05-64, A Resolution Of Appreciation To Lyn Robertson For Service On The Village Council To The People Of The Village Of Granville was introduced by Councilmember Barsky. Second by Councilmember Tegtmeyer.
Discussion: Councilmember Barsky read aloud Resolution No. 05-64 thanking former Mayor Robertson for her service to the Village of Granville. Motion carried (6, 0). Resolution No. 05-64 is adopted.
Resolution No. 05-65, A Resolution Of Appreciation To Barbara Lane Lucier For Service On The Village Council To The People Of The Village Of Granville was introduced by Councilmember Herman. Second by Councilmember Barsky.
Discussion: Councilmember Herman read aloud Resolution No. 05-65 thanking former Vice Mayor Lucier for her service to the Village of Granville. Motion carried (6, 0). Resolution No. 05-65 is adopted.
Ordinance No. 43-05, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2006 was introduced by Councilmember Barsky. Second by Councilmember Herman.
Mayor Hartfield set the public hearing for Ordinance No. 43-05 for December 21, 2005.
LAND USE FISCAL IMPACT ASSESSMENT Randall Gross A copy of Mr. Grosss report is available at the Village Offices. The following questions/comments were discussed after Mr. Grosss presentation:
Ben Barton asked if there was a study of the fiscal responsibility of the government. He stated that he wondered if the government tightened their budget, would revenues increase. Mr. Gross stated that he did not look at lowering costs on the government side and he focused on the development impact analysis.
Councilmember Mershon asked how Mr. Grosss study incorporates institutional uses of land. Mr. Gross stated that he focused mainly on private development only.
Councilmember Mershon stated that Mr. Grosss study depicts transportation as being a large cost and retail businesses being a driver of those costs thus that the Village should avoid retail businesses. He went on to say that in 2004 much of the monies spent on curbs/roads/lights went for projects on West Maple Street, Mt. Parnassus and lights in Erinwood. He stated that these costs are strictly for residential uses.
Barbara Franks, 210 East Maple Street, stated that she found Mr. Grosss study to be an insult to her especially because she is the owner of a retail business in Granville. She stated that Mr. Grosss suggestion that retail businesss cause wear and tear on the roads is ludicrous to her. Ms. Franks stated that the office building next door to her business generates much more traffic than her business which people tend to walk to. Mr. Gross stated that he recommends attracting more businesses like Ms. Franks that rely less on road traffic, but more on pedestrian traffic.
Kim Miles inquired on the impact of retirement housing for the Village revenues. Mr. Gross stated that it really depends on the incomes and types of housing. He stated that the Villages revenues rely heavily on income taxes approximately 73%.
Ben Barton asked if parking lots were considered in the study and he stated that parking is a problem in Granville. Mr. Gross stated that parking lots were not considered, but they were considered to be part of the uses.
Barbara Franks asked if Mr. Gross is aware through various other studies he has done throughout the country, of any university that pays taxes. Mr. Gross stated not really, but there are a few smaller private universities that do. Barbara Lucier stated that Denison University is the main contributor for Granvilles income tax. Ms. Roberts affirmed that they are also the largest employer and land owner in the Village of Granville.
Councilmember Herman asked for Council to receive a copy of Mr. Grosss presentation.
Councilmember Mershon inquired on where he could get a copy of the backup information used to conduct the study. Mr. Gross stated that most of this information is available in the appendix of the report.
Trustee Jim Havens thanked Council for inviting the Township to hear Mr. Grosss presentation. He stated that it was interesting to hear see the competing interests that each entity is dealing with.
Mayor Hartfield thanked Mr. Gross for his work on the report.
(A 5-Minute Break was taken).
Resolution No. 05-66, A Resolution Of Appreciation To Richard Main For Service On The Village Council To The People Of The Village Of Granville was introduced by Councilmember Barsky. Second by Councilmember Mershon.
Discussion: Councilmember Barsky read aloud Resolution No. 05-66 thanking Councilmember Main for his service to the Village of Granville. Former Councilmember Main thanked Council and the previous Councils he worked with. Motion carried (6, 0). Resolution No. 05-66 is adopted.
BUDGET PRESENTATION Ms. Roberts presented the proposed 2006 projects. Burg Street widening to 18 feet and new storm sewer. Terry Hopkins stated that they will use some of the old bricks in the new construction and the current embankment will be set back. Mayor Hartfield stated that they have had several neighborhood meetings which resulted in a compromise. She added that cars will be able to pass each other, but closely.
Wildwood Park 400 feet of storm sewer pipe placed at the corporation limit. Mr. Hopkins stated that this will be done by the Service Department. He added that the only time water should be lying in the area is when the creek has risen above the pipe. Councilmember Herman inquired on the water that lies within the trees at times. Mr. Hopkins stated that this area dips down, and they cannot place anymore fill dirt there because it will kill the trees. Ms. Roberts stated that with the new pipe the water should dissipate at a faster level.
Jones Road replacement of old clay pipe that is deteriorating. Mr. Hopkins stated that this project will be done by the Service Department.
Welsh Hills Road Culvert Ms. Roberts state that they are seeking funding for this project from the Ohio Public Works Commission and they hope to have confirmation of the grant by January. Ms. Roberts stated that the Village will be responsible for 20%, which is about $87,000. Councilmember Herman asked if this has been estimated in the budget, and Ms. Roberts stated yes.
Mr. Strayer stated that the Planning Department will focus on the following for the 2006 Budget requests: -Joint Comprehensive Plan -Facilities Master Plan (201/208 Plan) -Traffic Signal Warrant Studies -Traffic Calming Studies -Continuing Trail and Bikeway Implementation particularly Burg Street Pathway preliminary engineering.
Councilmember Herman inquired on which areas Mr. Strayer was looking at for traffic signals. Mr. Strayer stated possibly Newark-Granville Road, Cherry Valley Road, Gallway Drive, and Granville Market.
Mr. Strayer stated that they will also look at implementing a new website to incorporate some changes recommended by the public. Councilmember McGowan asked if this would be done contractually. Mr. Strayer stated yes. Councilmember McGowan later stated that he feels that the Village should look at a way to maintain the website in house instead of having to contract out yearly for services. Barbara Franks stated that she is aware of a program at Granville High School (STAR) where students are responsible for the school website. She suggested having them look at Granvilles website as a community project. Ms. Franks stated she would provide contact information to Mr. Strayer. Councilmember Herman asked if there have been any thoughts into having applications and such available on the website. Mr. Strayer indicated that they are currently available, but difficult to navigate to. He stated that they hope to improve this in the next website.
Bryn Du Fund Ms. Roberts stated that the Bryn Du Commission is working to be self-sufficient, but this will take time and they will need Village resources until this is possible. Councilmember Herman added that Council should soon be receiving a projection from the Bryn Du Commission of goals on how they plan to become more self- sufficient.
Wasterwater Fund Eric Holmquist stated that they will look at putting in a UV Disinfectant System. He stated that the system is used by other larger municipalities, and it is more environmentally friendly than using chemicals. Mr. Holmquist added that the new system will save money compared to using chemicals.
Water Capital Improvement Fund Larry Fruth stated that there are undersized water mains that need replaced at Sunset Hill/Chapin Place.
Wastewater Service Truck a 1991 truck will be replaced. Councilmember Herman asked if the old vehicle will be traded in. Mr. Holmquist stated that the residual value is low, but they will look into the options.
Police Department light bars and radio equipment will be replaced.
Ms. Roberts also went over the 2005 Capital Projects: -East Broadway -Mt. Parnassus -Newark-Granville Pathway -Directional Signs/Kiosk
Councilmember Herman stated that Village revenues are seeing minimal growth compared to that of years past and this should be considered in future decision-making.
Councilmember Tegtmeyer asked if there is any carry over from the 2005 Budget. Ms. Roberts stated that there would be a carryover amount of $292,000.
Councilmember Mershon inquired on the budget process and timing. Ms. Roberts explained that the County budget is done in the summer, while the operational budget is what is before Council now. Councilmember Mershon inquired on where questions on why things are being done should be directed. Councilmember Herman stated most likely in committee meetings or one on one meetings. Ms. Roberts stated that expenditures over $25,000 will go out for bid and be put before Council to authorize with appropriation Ordinances.
REVIEW OF MINUTES Regularly Scheduled Meeting of November 16, 2005 Councilmember Mershon moved to accept the minutes as presented; seconded by Councilmember Barsky. Motion carried, 6-0.
Special Council Meeting of November 29, 2005 Councilmember Barsky moved to accept the minutes as presented; seconded by Councilmember Herman. Motion carried, 6-0.
Note: Mayor Hartfield requested that the former members of Council be given the opportunity to make any necessary corrections or changes to the Minutes for the month of November.
COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP) Hartfield, Herman No Report.
Granville Foundation No Report.
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) Hartfield No Report. Planning Commission OKeefe No Report. Planning & Zoning Committee (P&Z) Barsky, OKeefe Councilmember Barsky stated that the committee spent their entire meeting going through the zoning documents. She stated that they hope to have these ready for Councils review sometime in January. Councilmember Barsky went on to say that the property maintenance Ordinance is on hold pending further information from legal counsel. Councilmember Barsky stated that the Tree and Landscape Committee documents need to be reviewed soon. Law Director Crites stated that they should be ready for the next committee meeting. Recreation Commission OKeefe No Report.
Senior Committee OKeefe No Report.
SR 161 Accord Barsky, OKeefe No Report.
Tree & Landscape Barsky No Report.
Union Cemetery No Report.
OTHER COUNCIL MATTERS Councilmember McGowan suggested that Councilmembers be given the opportunity to make three or four selections for committees that they would like to serve on and submit them to Mayor Hartfield and Vice Mayor Herman for them to make final determinations. Mayor Hartfield asked for the committee selections to be emailed to her before the next Council meeting (December 21st). Councilmember Herman stated that it would be a good idea for each Committee Chair to email the current happenings in their committee to the newest members of Council.
Councilmember Herman stated that one option that has been raised in years past is to have the Mayors role being that of not serving on any of the Committees.
Councilmember Tegtmeyer stated that it would be helpful for her to have some kind of new member orientation. Councilmember Herman stated that in years past Councilmembers have met with department heads and toured different Village facilities. Ms. Roberts and Mr. Strayer both stated that they could meet with new Council members. Councilmembers Tegtmeyer and Mershon stated that they would be interested in meeting and touring different facilities, while Councilmember McGowan stated that this would not be necessary for him since her previously served on Council.
Law Director Crites reminded Council that the Rules of Council will need to be reviewed (and perhaps amended) by the first meeting in February. Councilmember Barsky asked that the Rules of Council be sent to Council. Ms. Roberts stated that new Council members should have them, but she will send them to existing members if needed.
EXECUTIVE SESSION Councilmember Mershon moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) To consider appointment, employment&.of a public employee. Second by Councilmember Barsky.
Roll call vote: Barsky, Hartfield, Herman, McGowan, Mershon, Tegtmeyer.
Time in: 9:40 pm
Councilmember Barsky moved to return to regular session. Second by Councilmember Mershon.
Roll call vote: Tegtmeyer, Hartfield, Herman, McGowan, Mershon, Barsky.
Time out: 10:04pm
ADJOURNMENT (10:05pm) Vice Mayor Herman moved to adjourn. Second by Councilmember Tegtmeyer. Motion carried, 6-0. Meeting adjourned.
Submitted by Melanie Schott