Granville Community Calendar

Council Minutes 1/5/05

 VILLAGE OF GRANVILLE
COUNCIL MINUTES
January 5,  2005


CALL TO ORDER (by Councilmember Hartfield at 7:30 pm)


PLEDGE OF ALLEGIANCE


ROLL CALL
    Those responding to the roll call were
Councilmembers Barsky, Hartfield, Herman, Main, and
OKeefe.  Law Director Crites and Manager Hickman.   

    Councilmember Barsky moved to excuse Mayor
Robertson and Vice Mayor Lucier.  Second by Councilmember
Herman.  


APPROVAL OF AGENDA (7:31 pm)
Manager Hickman stated that the Executive Session could
be removed from the agenda.  

    Councilmember Barsky moved to accept the agenda as
amended.  Second by Councilmember OKeefe.
 

CITIZENS COMMENTS (7:32 pm)
Emergency Shelter Issues    
Deanna McMannis, from the Granville Police Department,
spoke to Council in regards to the recent ice storm and
the shelter that was set up in the Council chambers.  She
stated that it is the role of the Village and Police to
keep the people safe.  Ms. McMannis stated that they did
the best they could with what they had to work with.  She
stated that the EMA and Red Cross in Licking County were
not prepared for such a disaster, especially one occurring
during the holiday.  Ms. McMannis stated that she was
disappointed with the response she received from the Red
Cross, and that Granville was not the only community
getting the same kind of response.  Ms. McMannis stated
that mattresses were brought in from Denison University
and Manager Hickmans wife and Councilmember OKeefe cooked
food for people staying at the shelter.  She stated that a
shelter should have an appropriate area for eating,
activities, and quiet time.  Ms. McMannis stated that
there needs to be a designated shelter location set for
any future disasters, as well as a management team to get
things set up.  

Councilmember OKeefe stated that she had experience with
using the shelter in the Council Chambers because an
elderly member of her family needed to be there for
medical reasons.  She stated that she saw the frustration
the dispatcher had.  Councilmember OKeefe stated that
there were other people who were at their homes alone and
cold with no where to go.  She stated that it is important
that we have something in place to have beds and food
ready, and a place for children.  Councilmember OKeefe
stated that Bob (dispatcher) did call some people to see
if they were in need of assistance.  Ms. McMannis stated
that they called the elderly people they knew about and
some people with babies.  Councilmember OKeefe stated
that this was a wake up call for all of us.  She stated
that these issues need to be addressed, and perhaps it
should be considered to elicit help from area churches if
need be.  

Councilmember Barsky recalled that during a storm in the
1970s people had to go to a gymnasium at Denison
University.  She stated that Denison was the only place
that had power due to their power plant.  Councilmember
Barsky asked if this could be used for a shelter location,
and was Denison contacted.  Ms. McMannis stated that she
had called Denison and was told that they had very little
electricity, and no heat.  Ms. McMannis stated that
Denisons housing was being used for their international
students.  Councilmember Barsky stated that after a
emergency drill she attended perhaps we need to look at
independence from FEMA and the Red Cross.  She indicated
that the drill went poorly.  She asked if a FEMA disaster
report was ever issued, and she asked Manager Hickman to
follow up on this.   

Councilmember Herman suggested forming an ad hoc committee
to address these issues.  He stated that he had spoken
with dispatchers and police and they informed him that
cots could be purchased at a relatively low cost.  He also
stated that the Village may want to explore some alternate
energy options, such as generators.  

Councilmember Hartfield asked Council if they wanted to
form an ad hoc committee to look at identifying a shelter
location and ways to provide food and water for the
shelter.  

Manager Hickman stated that DeAnna McMannis and
Councilmember OKeefe would be good candidates to serve on
such a committee.  Ms. McMannis and Councilmember OKeefe
agreed to serve on the committee.  Council agreed to have
Mayor Robertson and Vice Mayor Lucier review this issue
for further discussion.  

Councilmember OKeefe stated that the police department
went above and beyond and she thanked them.  

Councilmember Herman stated that the police department
was superb, professional, and tried to help.  

Councilmember Hartfield stated that a letter from the
Division of Water in Newark was sent to the Village to
thank them for their help during the ice storm.  A copy of
the letter was in Councils packets.  Councilmember
Hartfield thanked Ms. McMannis and the police department
for their efforts and work during the recent ice storm.  

Councilmember Hartfield closed citizens comments at 7:50
pm.
 



PUBLIC HEARING
    Ordinance No. 32-04, An Ordinance Authorizing The
Village Of Granville To Enter Into A Settlement Agreement
And Mutual Release With Sensibilities, Inc. And St. Lukes
Episcopal Church.


Councilmember Hartfield closed the public hearing at 7:50
pm.


NEW BUSINESS (7:51 pm)
    Ordinance No. 01-05, An Ordinance To Authorize The
Village Manager To Execute A Lease Agreement With St.
Lukes Episcopal Church For The Property Located At 118
South Main Street For A Sixty Day Period And To Declare An
Emergency was introduced by Councilmember Herman.  Second
by Councilmember Barsky.

Councilmember Barsky moved to declare an Emergency for
Ordinance No. 01-05.  Second by Councilmember OKeefe.

Discussion: None.  

Roll call vote on emergency: Main, OKeefe, Barsky,
Hartfield, Herman.

Roll call vote on Ordinance No. 01-05:  Barsky, Hartfield,
Herman, Main, and OKeefe.

Ordinance No. 01-05 is adopted.

    Resolution No. 05-01, A Resolution Of Appreciation
To The Granville Village Staff For Their Dedication And
Commitment To The Village Of Granville And Its Residents
was introduced by Councilmember Main.  Second by
Councilmember OKeefe.

Discussion: Manager Hickman stated that he saw it as very
fitting to have this Resolution for the staff be the first
one for the year considering all of their efforts with the
ice storm.  Councilmember Barsky stated that perhaps the
efforts made by the Village staff could be noted in the
newspaper.   

Motion Carried.  Resolution No. 05-01 is adopted.

    Resolution No. 05-02, A Resolution To Encourage
The Men Of The Village Of Granville, Licking County, Ohio,
To Grow A Bicentennial Beard was introduced by
Councilmember Main.  Second by Councilmember Barsky.

Discussion: Councilmember Main stated that Flo Hoffman had
provided some pictures of merchants in Granville
celebrating the 150th year existence of Granville, and
their beards in the picture helped make way for this
Resolution.  

Motion Carried.  Resolution No. 05-02 is adopted.

    Resolution No. 05-03, A Resolution Adopting The
Council Decision And Findings And Conclusions Of Fact In
The Matter Of An Appeal From The Decision Of The Board Of
Zoning And Building Appeals Of The Village Of Granville
With Respect To 447 West College Street was introduced by
Herman.  Second by Councilmember Barsky.

Discussion: Councilmember Main moved to recuse himself
from any discussion or vote on Resolution No. 05-03.  

Law Director Crites stated that this Resolution is a
formality to conform with the Code -which states Council
must provide their decision within 45 days of the
hearing.    

Motion Carried.  Resolution No. 05-03 is adopted.

    Resolution No. 05-04, A Resolution To Authorize
The Village Manager To Seek Bids For Bryn Du Lift Station
Improvements was introduced by Councilmember Barsky.  
Second by Main.                       .

Discussion: Manager Hickman stated that this is standby
power for the Bryn Du lift station and it will consist of
a portable pump that can be moved from station to
station.  Council inquired on the needs of other lift
stations.  Manager Hickman stated that the Cedar Street
lift station needs power backup, as well as Granville
South Main and the Granville apartments on West Broadway.  
Manager Hickman stated that standby power supplies are
purchased as the Village can afford them  one or so every
other year.  

Motion Carried.  Resolution No. 05-04 is adopted.

     Resolution No. 05-05, A Resolution To Authorize
The Village Manager To Seek Bids For Broadway/Mt.
Parnassus Improvements And The Newark Granville Road
Pathway Extension was introduced by Councilmember OKeefe.  
Second by Councilmember Barsky.

Discussion: Manager Hickman stated that there are two bids
included in this Resolution, but they will come back to
Council as two separate Resolutions at a later time.  

Motion Carried.  Resolution No. 05-05 is adopted.


OLD BUSINESS
     Ordinance No. 32-04, An Ordinance Authorizing The
Village Of Granville To Enter Into A Settlement Agreement
And Mutual Release With Sensibilities, Inc., And St.
Lukes Episcopal Church was reintroduced by Councilmember
Main.  Second by Councilmember Herman.  

Discussion: Law Director Crites referenced the amendment
to the Ordinance.  Councilmember Main moved to amend
Ordinance No. 32-04 in Section 1 - fourth line down after
the word Church -  to include the following new language:

,a copy of which is attached hereto and identified as
Exhibit A.

Second by Councilmember Herman.  Motion carried.  
Amendment to Ordinance No. 32-04 is adopted.  

Roll call vote on Ordinance No. 32-04: OKeefe, Barsky,
Hartfield, Herman, Main.  (5-0)

Ordinance No. 32-04 adopted.

Councilmember Main excused himself from the remainder of
the Council meeting at 8:07 pm.  


REVIEW OF MINUTES  
Regularly Scheduled Meeting of December 15, 2004
Councilmember Barsky moved to accept the minutes as
amended.  Second by Councilmember OKeefe.


COMMITTEE REPORTS   
Economic, Finance, Personnel Committee
Councilmember Herman asked if the Chamber of Commerce has
been made aware of the new Business Development Fund.  
Councilmember Hartfield stated that she mentioned it, but
not formally during a meeting.  Council asked Manager
Hickman to let the Chamber of Commerce know about this
fund.  Manager Hickman and Councilmember Herman discussed
having a meeting in the near future with the Chamber of
Commerce in regards to directional signs and a kiosk.

Granville Foundation
No Report.  

Light, Safety, Sts/Sidewalks & Utility Committee
Manager Hickman updated Council about the last meeting.  
He stated that they discussed the basics of the
Thoroughfare Plan, and they worked on getting things set
for the February 2nd Council meeting where Doyle Clear
will be present to discuss any issues posed by Council.  
Manager Hickman stated that they would like to have the
Traffic Impact  Study, Access Management Plan, and Cherry
Valley Rd matter introduced at the January 19th Council
meeting.  Manager Hickman stated that the committee
discussed plowing at Petunia Park, and decided to split
plowing costs with three property owners.  Councilmember
Barsky asked if there are interchange plans for Cherry
Valley Road and Route 16 from LCATS.  Manager Hickman
stated that they are trying to set up a meeting with LCATS
and Doyle Clear, but some details still need to be worked
out.  Councilmember Barsky also inquired on the feedback
from the County Engineer and Township Trustees.  She
stated that it would be wise to have this information by
the February 2nd Council meeting.  
Planning Commission
No Report.

Planning & Zoning Committee
Councilmember OKeefe updated Council in regards to their
last meeting on December 21st concerning the JEDD.  She
stated that they went through and addressed the various
issues presented by the Township Trustees after their
review of the JEDD document.  Councilmember OKeefe stated
that it was determined that the composition of the JEDD
board could not be changed.  She stated that Law Director
Crites concluded that the composition cant be changed due
to the Ohio Revised Code.  Councilmember OKeefe stated
that as far as the zoning and Zoning Board, there was a
compromise.  She stated that they determined that the JEDD
Zoning Board should have two appointees from the Village
Council and two from the Township Trustees.  She stated
that a fifth member would be appointed by the first four.  
Councilmember OKeefe indicated that there needs to be
follow-up action from Chris Strayer and his discussions
with the Township Trustees on zoning.  Councilmember
OKeefe stated that she has asked Mr. Strayer to do a
Traffic Impact Study.  Councilmember Barsky asked if
Village Planner, Chris Strayer, has heard back from the
Township Trustees in regards to the Traffic Impact Study,
and she thought it could be done sometime this month to
have before the February 2nd Council meeting.  Manager
Hickman stated he would check about this, but didnt
believe Mr. Strayer had heard anything yet.  
 

Recreation Commission
Councilmember OKeefe stated that the committee met on
January 4, 2005.  She stated that it was a short meeting
and they discussed damages done by the recent ice storm.  
She stated that a soccer field was destroyed.  
Councilmember OKeefe stated that she has heard that there
are some disaster relief funds that could be available to
them.  Manager Hickman stated that Molly Roberts is
putting together an inventory of damages and checking into
this.  Councilmember OKeefe ended by stating that the
Recreation Commission ended the year with a small surplus
budget.  

Senior Committee
No Report.

Union Cemetery
No Report.

OTHER COUNCIL MATTERS

 JEDD
Council stated that Councilmember OKeefe gave an update on
this issue when reporting for the Planning and Zoning
Committee.  

Brews, Et al.
Manager Hickman stated that they have not yet heard back
from the Liquor Control Board.


River Road
Manager Hickman stated that a meeting needs to be set up.  
It was agreed to handle this by email.  

Smoke Free Environment
Law Director Crites stated that he has spoken with the law
directors from Heath and Newark and he has prepared a
draft Ordinance for Council to review.  He stated that
this Ordinance has been reviewed against the Ordinance the
City of Heath plans to introduce in mid January, and the
two are very similar.  Law Director Crites stated that he
will also check to see where the City of Newark is in this
process.  He stated that the Ordinance could be ready for
introduction at the next Council meeting (January 19th),
and there could be two public hearings with Council acting
on the Ordinance sometime in late February or early
March.  Law Director Crites stated that a ruling on the
Ordinance in the City of Columbus is expected to be ruled
upon by a Judge no later than January 31st.  He stated
that it might be good for Council to hear this decision
before taking action on their Ordinance.  Law Director
Crites also informed Council about a smoking Ordinance in
Northern Ohio that was upheld.  

Other
Council stated that there will be a Spring Valley
Presentation at the Community Connections Meeting on
January 11, 2005  7:00pm  9:00pm.  Councilmember Barsky
stated that she will be unable to attend this meeting and
she wondered if someone with information about the JEDD
would be there to provide information on what exactly the
JEDD does and does not entail - if needed.  

Councilmember Barsky inquired on the deer situation and
asked if Manager Hickman had any further information on
this.  Manager Hickman stated not at this time.  He stated
that ODNR was contacted, and he did look into what other
communities are doing about the deer.  He stated that at
this time it looks as though nuisance hunting is the most
effective was to handle the deer population.  Manager
Hickman stated that there are bow hunters available for
hire.  

Councilmember Barsky asked if there was an update in
regards to having Law Director Crites look into the
guidelines for the historical areas of the Village not
already in the Architectural Overlay District and make
them part of the same guideline standards as that of the
Architectural Overlay District.  Manager Hickman stated
that he has not yet given this information to Law Director
Crites, but they will get together to discuss this.  

Councilmember Barsky asked if a final proposal for Mr.
Randy Gross had been done.  Manager Hickman stated that he
has the requisition to pay Mr. Gross, but he believed
Mayor Robertson was going to contact Mr. Gross with the
proposal.  Council agreed to check with Mayor Robertson on
this.  


ADJOURNMENT
    At 8:29 pm, Councilmember Barsky moved to adjourn
the meeting.  Second by Councilmember OKeefe.  Motion
carried, 5-0.  Meeting adjourned.


             
     

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