Granville Community Calendar

Council Minutes 4/20/05

VILLAGE OF GRANVILLE COUNCIL MINUTES April 20, 2005

CALL TO ORDER (by Mayor Robertson at 7:39 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Hartfield, Herman, Main, OKeefe, Vice Mayor Lucier, and Mayor Robertson; Manager Hickman and Law Director Crites. Motion carried.

 Councilmember OKeefe made a motion to excuse Councilmember Barsky. Second by Councilmember Herman. It was stated that Councilmember Barsky would be attending later in the evening. 

APPROVAL OF AGENDA (7:40 pm)

 Mayor Robertson made a motion to removed Item D (Resolution 05-30) from the Agenda. Second by Vice Mayor Lucier. Councilmember Hartfield made a motion to remove Ordinance 17-05 from the Agenda. Second by Councilmember OKeefe.

Councilmember Main moved to accept the agenda as presented. Councilmember OKeefe second. Motion carried.

 CITIZENS COMMENTS (7:41 pm)

LCATS  Matt Hill Mr. Hill distributed a handout to Council in regards to the Level of Service, Crash Analysis, and Emissions calculations. Mr. Hill stated that the need for an Interchange Justification Study is becoming apparent if you read the given statistics in his handout. Council had some problems reading particular areas of the handout due to a printing malfunction. Mr. Hill indicated that he would get a better copy of the handout to Council. A copy of the LCATS handout is available at the Village offices. Mr. Hill made reference to the number of crashes at the Cherry Valley Road and State Route 16 Interchange. He stated that half of the crashes result in an injury. Mr. Hill stated that the high number of crashes is a good indicator that there is significant congestion at the intersection. Mayor Robertson asked if these are mostly rear end type crashes. Mr. Hill advised her to look at a different graph indicating the types of crashes that occur at the intersection. Mayor Robertson asked what the time period for his crash analysis was. Mr. Hill stated that the results are for a three year time period. Mr. Hill stated that there is a Level of Service that an intersection is given. He stated that the Level of Service is the ratio of the number of autos an area is designed for versus the number of autos trying to use that same area. Mr. Hill calculated that the Cherry Valley Road and State Route 16 intersection would have a F Level of Service by 2012. Councilmember Herman asked if Mr. Hill could give any estimation of when improvements might happen at the intersection. Mr. Hill said that he could not crystal ball this. He stated that if the money were there up front and the intersection was considered a high priority by ODOT is could be somewhere around five years. He stated there are many variables to consider such as mitigating impacts and the fair market value of the property, etc. He stated that with an F Level of Service by 2012 there will be more crashes, and LCATS wants to come up with an Intersection Upgrade until the Interchange is built. Mr. Hill stated that no exact placement of an interchange is known at this time. Vice Mayor Lucier asked if Mr. Hills Level of Service statistics include both Cherry Valley Road and State Route 16. Mr. Hill stated that they looked at the intersection as a whole, and the chart indicates a Level of Service for each lane. This was one area in the handout that was unreadable for Council. Mayor Robertson asked if LCATS is waiting for the funds to become available. Mr. Hill stated yes. Councilmember OKeefe asked if these would be State and Federal funds. Vice Mayor Lucier stated that there was a reference to seeking funds from a particular Congressmen, she asked for more information on this. Mr. Hill stated that is would be discretionary funds Congress has through the Transportation Bill. Councilmember Herman asked if this has passed. Mr. Hill stated that the first one has, but not the second one. Manager Hickman asked if any financial commitment is needed from the Village. Mr. Hill stated that this is very dependant on a lot of things, and he could see funds being needed down the road. He stated that LCATS would like to see full support by the Council. He stated that there are still funding type decisions to be made to see if any local funds are needed. Councilmember Main asked what ODOTs response will be if LCATS cannot mitigate the Level of Service F by 2012. Mr. Hill stated that approximately 43 million dollars is blocked in the ODOT budget for safety studies that LCATS could apply for. He stated that each year projects are ranked and if this project would fall inside that ranking  a safety study will be mandatory. Councilmember Main stated that everyone would like to see something happen before 2012 and it seems the State could force LCATS to do a study at some point if it is bad enough. 

Junior/Community Gardeners  Louise Denny Ms. Denny provided daffodils from area Granville gardens to Mayor Robertson and Manager Hickman. She stated that there has been a weed problem that she is working on. Ms. Denny stated that there are items left behind at the Wildwood garden sites that should not be there. She mentioned stakes, trash, and bricks as being examples of items left behind. She stated that Lesa Miller hired people to clean this up and take the items away. Ms. Denny stated that she has donated over 100 hours of community service time. She stated that she suggests that people utilizing the garden sites at Wildwood should be required to take all items away and leave the site as it was when they got it. Councilmember Main asked if the Junior Gardners was through the Recreation Commission. Ms. Denny stated yes. Mayor Robertson thanked Ms. Denny for her many hours of community service and she thanked her for the daffodils. 

Granville Fellowship  Jackie OKeefe Councilmember OKeefe stated that she is taking off her Council hat and speaking to Council as the Director for the Granville Fellowship Committee. She stated that the committee was formed in 1970 and their purpose is to provide a multipurpose center for people over 55 years of age. She stated that they have lectures, play cards, do crafts, exercise classes, discussions, and have monthly luncheons. Councilmember OKeefe stated that they also try to meet some health needs for committee members by providing blood pressure checks and flu shots. She stated that the number of people joining the Fellowship is growing, and they estimate that they reach 400 people in the community. Councilmember OKeefe stated that their funds are decreasing due to interest rates and other sources of funds are no longer available. Councilmember OKeefe stated that funds are especially needed to help with birthday luncheons, a monthly newsletter, and educational programs and trips, as well as an updated computer. Council asked what amount Councilmember OKeefe was seeking. She stated $12,000 and that they have a deficit. Vice Mayor Lucier asked what the annual budget is. It was stated that the annual budget is $35,000, and the Village provides $6,000 yearly. Vice Mayor Lucier clarified that if the Village were to provide an additional $12,000 they would be making up 1/2 of the Granville Fellowship budget. Councilmember OKeefe stated that they receive $23,000 committed funding from the Senior Levy. Councilmember Herman asked if this would be a one time request. Councilmember OKeefe stated that they are looking at doing various fundraisers. Council inquired on how many members are from the Village and how many are from the Township. Councilmember OKeefe estimated that approximately 80% were from the Village. She stated that they do have some retired members that now live in Newark or elsewhere but there is a strong connection to Granville. Councilmember Herman asked if Councilmember OKeefe would be making the same request for funding to the Township. Councilmember OKeefe stated that she did check with them and was told that the State will not allow them to fund this. 

Sharon Sellito, 215 S. Cherry Street, stated that she thinks Council should fund the Seniors in Granville because not everyone has the money to go to Kendal. Ms. Sellito stated that the Village spends a lot on the children and we should also support the Seniors. 

Dan Bellman, 320 N. Pearl Street, stated that he supports the funding of the Granville Fellowship committee. He stated that he personally feels the Village should contribute more than $6,000 per year. Mr. Bellman stated that he would like to ask Mr. Hill a question in regards to the Cherry Valley Road and State Route 16 interchange. He asked if LCATS can force the project on the Village. Mr. Bellman stated that Council can also look at modifying land uses that would increase the volume at that area. Mr. Bellman stated that in regards to the Kendal TIF, he was on Council at the time of the water and sewer negotiations and he would be available this evening to address any questions Council might have in regards to this matter.

Carl Wilkenfeld, 317 West Elm Street, stated that he is the President of the Granville Fellowship Board. He stated that families today are spread all over the place, and the Fellowship is an attempt to keep the Seniors in the community united. He stated that for the time being the Committee needs the Villages help and he promises it would be money well spent. 

Mayor Robertson closed public comments at 8:14 pm.

Councilmember Barsky arrived at 7:50 pm.

 PUBLIC HEARING (8:14 pm) Ordinance No. 16-05, An Ordinance To Authorize The Village Manager To Execute A Lease Agreement With Brews And Blues Holding, LLC.

Discussion: John Minsker, 102 East Broadway, stated that he was representing Centenary United Methodist Church. He stated that the church has previously stated their general concerns with the lease agreement between the Village and Brews. He stated that with this particular lease it impacts one of the churchs primary entrances, especially for handicapped individuals. Mr. Minsker stated that they would prefer to see the stairs enclosed, and they were asked by the Planning Commission to enclose their set of stairs for the church. Mr. Minsker asked for equal consideration in this matter. Mr. Minsker stated that the church was made aware that day of two more liquor requests for the 116 East Broadway address. He stated that with these additional liquor licenses, the church has some added concerns. It was stated that the Village had not received any liquor license permit notices. 

Tom Mitchell, 335 W. Elm Street, stated that he objects to the use of public property on the west side of the new Brews location. Mr. Mitchell stated that he had sent a letter listing his concerns to Council. Mr. Mitchell stated that the Broadway landscape will be impacted in a negative way. He stated that this looks like an opportunity for the Village to return the use of the sidewalk to the public. 

Jerry Martin, co-owner of Brews Cafe, stated that the stairway located there now has been in place since 1911. He stated that the basement stairs have been there before that  late 1800s. Mr. Martin stated that there is a precedence that has been set because the Village currently has lease agreements for public property. He mentioned the thirty year lease with Centenary United Methodist Church for $1.00 per year. He said that he didnt want this to be taken the wrong way because some of his best customers attend Centenary Church. 

Sharon Sellito, 215 S. Cherry Street, asked if the Village was aware of the request for the additional liquor licenses mentioned by Mr. Minsker. Manager Hickman stated no. 

The public hearing for Ordinance No. 15-05 was closed at 8:20 pm. 

 Ordinance No. 15-05, An Ordinance To Authorize The Village Manager To Execute A Lease Agreement With Brews And Blues Holding, LLC.

Discussion: John Minsker stated that the church also opposes this lease agreement. He stated that a very dangerous precedence would be set by serving alcohol in the public right of way. Mr. Minsker stated that he once lived in a small village in New York that is similar to that of Granville. He stated that when the request to serve alcohol at the street level came in  every other establishment eventually had the same set up. Mr. Minsker asked how the Village can stop the next request that comes along. He stated that Council must seriously consider the character of the Village, and this lease agreement is not a make or break for the success of Brews. 

Mayor Robertson asked Mr. Minsker if the church is opposed to the balcony itself, or just alcohol being served on the balcony. Mr. Minsker stated that they are opposed to the balcony.

Tom Mitchell stated that he is opposed to just the balcony and not the fact that alcohol is being served. He stated that the existing porch is used for public space and you often see people sitting on rockers on the porch. He stated that it would be bad to turn this public use of property over for private use. Mr. Mitchell stated that he would ask that the porch be left as a public accessible porch. He also stated that this matter should be treated the same as other businesses with sidewalk cafes. 

Sharon Sellito asked if there is anything to stop another business from asking to build a balcony on their building. She stated that by passing this Ordinance, a precedent is set. Ms. Sellito stated that the sidewalks are already crowded with tables and chairs from the cafes, and now we could have a proliferation of balconies. She stated that she is concerned about an increase in drunk people leaving establishments in the downtown area. Ms. Sellito stated that this will change the complexion of the street, and she is opposed to the entire balcony concept. 

Mayor Robertson asked Ms. Sellito if she saw something detrimental to sidewalk cafes. Ms. Sellito stated that the sidewalk cafes started out being cute and now they are starting to make the street look messy. 

Doug Wagner, 300 Pinehurst Drive, stated that he is speaking as a citizen of the community, and he is also a member of Centenary United Methodists Church. Mr. Wagner stated that he is against the serving of alcohol in the downtown area. He stated that he is concerned with the precedent that will be set. Mr. Wagner asked about the liability for the Village if a bottle were to fall and he stated that the liability issue must ring loud in everyones mind. Mr. Wagner stated that Councils responsibility is to deny the serving of alcohol in the downtown area. 

Steve Herb, 113 Trempell Lane, stated that he and his family enjoy the open cafe environment and he is looking forward to the new balcony at Brews. Mr. Herb stated that he does not see Brews Cafe as being a detriment to the downtown area.

Sandy Wilson, co-owner of Brews Cafe, 33 Bending Oak Drive, stated that as far as the liability issue  what if a car jumps the curb and goes into a sidewalk cafe. Ms. Wilson stated that Liquor Control has already said that liquor can be served on a balcony. Ms. Wilson stated that as far as anyone being drunk and rowdy and leaving Brews  they are people who live in the Village and elected this Council. 

Mayor Robertson closed the public hearing at 8:31 pm.

 Ordinance No. 18-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses.

Discussion: None.

Mayor Robertson closed the public hearing at 8:32pm.

NEW BUSINESS Resolution No. 05-27, An Resolution To Award The Bid For Bryn Du Improvements, As Per Specifications, And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Herman. Second by Councilmember Main. 

 Discussion: Councilmember Hartfield recused herself. Manager Hickman stated that members are present to address any concerns. Reed Fraley stated that they wish to have the improvements done in time for the Bicentennial Ball  November. He stated that this will allow for restrooms, a catering kitchen, and handicapped accessibility. 

Motion carried (6,0). Resolution No. 05-27 is adopted.

 Resolution No. 05-28, A Resolution To Re-Appoint Members To The Bryn Du Governance Commission was introduced by Councilmember Main. Second by Councilmember Herman.

Discussion: Mr. Fraley stated that they appreciate the support by Council, Manager Hickman, and Molly Roberts.

Motion carried (7.0). Resolution No. 05-28 is adopted.

 Resolution No. 05-29, A Resolution To Award The Bid For Newark Granville Road Bike Path Improvements, As Per Specifications, To Layton Companies, Inc. And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Main. Second by Councilmember OKeefe.

Discussion: Kim Salvage who originally approached Council thirteen years back was present to witness the passage of Resolution 05-29. Council thanked her for her efforts. 

Motion carried (7,0). Resolution No. 05-29 is adopted. 

 Ordinance No. 19-05, An Ordinance Denying Application To Rezone Property Located At 122 N. Pearl Street From The Zoning Classification Of Village Residential District (VRD) To The Zoning Classification Of Village Business District (VBD) was introduced by Vice Mayor Lucier. Second by Councilmember Barsky.

Mayor Robertson announced that the public hearing for Ordinance No. 19-05 will be held on May 17, 2005. 

OLD BUSINESS Councilmember Herman moved to remove Resolution No. 05-22, A Resolution Authorizing The Bryn DU Governance Commission To Create A Tax Exempt Not For Profit Corporation from the table. Second by Vice Mayor Lucier.

Discussion: Councilmember Herman stated that this was previously tabled pending a document of changes for the Articles of Incorporation. Molly Roberts was present for questions posed by Council  she stated that if there is no grant a note will need to be issued at a 2 ½ % interest rate. Councilmember OKeefe asked what some of the advantages are to having them be tax exempt. Mr. Fraley stated that people are less inclined to give to a governmental body than a non for profit organization. It was stated that the Village would benefit from the Corporation providing a staff person and this would create less of a burden on the Village. Vice Mayor Lucier stated that the EFP Committee put in what she saw as safeguards for both the Commission and the Village. Mayor Robertson asked if Resolution No. 05-22 was approved, were the Code of Regulations also being approved at the same time; She saw some areas of concern. Mayor Robertson inquired about page two of the document and the Board of Directors meeting in or out of the State of Ohio. Councilmember Herman stated that this was in place in case they were to visit and meet at a place like Oglebay to research. Mayor Robertson also mentioned some errors on pages three and four which Mr. Fraley took note of and he stated these can be easily corrected. Councilmember Barsky asked what might happen if an attorney is not a member of the Commission as is now the case. Mr. Fraley stated that the regulations allow them to enter into contractual service relationships. Steve Mershon stated that the Commission would like to continue using Law Director Crites for legal matters. 

Motion Passed (7,0). Resolution No. 05-22 is adopted. 

Ordinance No. 15-05, An Ordinance To Authorize The Village Manager To Execute A Lease Agreement With Brews And Blues Holding, LLC, was re-introduced by Councilmember Main. Second by Councilmember Herman. Discussion: Councilmember Herman stated that the liability issue raised is covered in the lease agreement. Councilmember Hartfield stated that there is coverage for up to one million in personal injury. Law Director Crites clarified that there is a total of two million in all insurance coverage. 

Councilmember Barsky asked for clarification on the agenda. She stated that the agenda is incorrect and wished to clarify which lease was being discussed. 

Councilmember Hartfield asked about the liability issue. She stated that if in a lawsuit, five million is awarded and the Village is covered for a total of two million, what happens with the other three million. Law Director Crites stated that the Village and Brews Cafe could be sued and it would come down to the facts in the case. It was clarified that the Limited Liability Corporation would be sued. Councilmember OKeefe asked if the Village could ever be held accountable. Law Director Crites explained that he would not want to say he could guarantee that they wouldnt be held liable, but he feels some pretty good arguments could be made that they are not liable. He stated that with the lease before Council he did everything possible to protect the Village. Councilmember OKeefe stated that she has some concern over the precedent being set, and asked if the Village has to grant leases to anyone asking in the future. Law Director Crites stated that his humble estimation is no, and that certainly people will come before Council and say that they allowed it in this case. Law Director Crites stated that Council has to look at every set of facts differently. He stated for instance, that this set of facts is different than the set of facts for the Methodist and Presbyterian churches. Law Director Crites stated that as a matter of law, Council does not have to grant a lease to anyone else. Mayor Robertson asked Mr. Martin his plans for the front porch of the new Brews Cafe. Mr. Martin stated that he sees this staying as is, but they will be adding an iron railing for aesthetics. Mayor Robertson asked if people will be able to use the porch as it is currently being used. Mr. Martin shook his head yes. Mr. Martin inquired on the thirty year term for the lease and he stated that the discussion he had with a committee isnt reflected in this copy of the lease. Councilmember OKeefe stated that Mr. Martin had asked for a 99 year lease, and this was not agreed to by the Committee. She stated that it is a twenty year lease as the Ordinance is written, and the committee discussed it being thirty due to the length of the mortgage. Law Director Crites stated that it is a ten year lease with two five year automatic renewals, and the committee did discuss one thirty year lease. Law Director Crites stated that this could be changed and showed as Exhibit A if Council wishes. Vice Mayor Lucier inquired on why there was a decrease in the amount of the lease. Councilmember OKeefe explained that the committee did this because the proposed rent was not comparable to other properties, for example the church. Mayor Robertson stated that the original figures appeared high to the Committee. Vice Mayor Lucier asked what about the amounts being spent on the contract and attorney fees. Law Director Crites explained that he is working under a retainer fee and no additional monies were spent by the Village for his services. Councilmember Main stated that the rent scale needs to be adjusted. Mayor Robertson stated that a thirty year lease has been proposed as a change to the current lease before Council. Councilmember OKeefe stated that there could be one lease for 1-10 years, one for 11-20 years, and one for 21-30 years. Councilmember Main stated he thought one thirty year lease was good. Councilmember Barsky stated that she would abstain from voting on a thirty year lease. Mayor Robertson added that there is language in the lease agreement to end it if it wasnt working, so she saw this as very helpful and it didnt matter if it was an incremental lease or not. Mayor Robertson stated that they did not want the lease to be able to be transferred to a new owner.

Mayor Robertson asked Council if they would be willing to change the lease from twenty to thirty years. No roll call was taken. Councilmembers OKeefe, Hartfield and Lucier abstained from voting. Councilmember Barsky voted no. The 20 year lease proposal was retained. 

Roll call vote: Herman (yes), Lucier (yes), Main (yes), OKeefe (no), Robertson (yes), Barsky (no), Hartfield (no). Motion passes (4,3). 

 Ordinance No. 16-05, An Ordinance To Authorize The Village Manager To Execute A Lease Agreement With Brews And Blues Holding, LLC, was re-introduced by Councilmember Main. Second by Councilmember Herman.

Discussion: Councilmember OKeefe inquired on the two carryout liquor licenses that Mr. Minsker had mentioned. Mr. Minsker read aloud the notice the church received for the C1 and C2 liquor licenses for the rear of 116 East Broadway. Mayor Robertson asked Mr. Martin if he could comment on these liquor permits, and Mr. Martin declined to comment. Mayor Robertson asked if they would be used in the building and Mr. Martin stated yes. Councilmember OKeefe asked if this would be considered a change of use and Mr. Strayer stated yes if there is a carryout being requested. Manager Hickman stated that they would need to further look into this to be certain. Vice Mayor Lucier asked to see the addition displayed on the map. Mr. Strayer pointed out the addition. It was estimated to be about ½ way back  40 feet. Vice Mayor Lucier asked where the handicapped ramp would be. Mr. Martin stated that the code forces him to put the ramp on the side of the building. Councilmember Barsky asked if there is a sidewalk along Centenary United Methodist Church. It was stated that there was a sidewalk. Councilmember Herman stated that you need to walk out onto the street to get to the rear area if walking along the proposed new Brews location. Vice Mayor Lucier stated that the letter sent by Tom Mitchell has stuck in her mind all this time because it stated that there isnt any hardship from the applicant, and she stated she doesnt see this to be a good use of public space. Mayor Robertson stated that public space is currently being used, but it is not enclosed. Councilmember OKeefe asked what hardship is caused by eliminating the sidewalk for pedestrians. Vice Mayor Lucier asked her if she was saying that it is better to have a sidewalk than not to have a sidewalk. Councilmember OKeefe stated that if they take away the current sidewalk it will inconvenience pedestrians. Councilmember Hartfield stated that most streets have sidewalks on both sides and she stated that her point is the precedent set across the street. Mayor Robertson stated that the current sidewalk that is there cannot be used by pedestrians due to the stairwell. Mayor Robertson stated that this could discourage parking in the rear with the sidewalk not being available. Councilmember Barsky stated that people will just walk in the street. Councilmember Hartfield stated that this encourages people to walk in the street. Council asked the sidewalk dimensions of the sidewalk next the Centenary United Methodist Church. Mr. Minsker stated that it is four foot, but a little less than five foot at one end due to the building not being parallel with the alley. Mayor Robertson stated that she would point out that the Village cannot differentiate who they lease to and must treat all applicants equally. Councilmember Hartfield asked what that says about what Law Director Crites stated in regards to treating each case differently. Mayor Robertson stated that she is not saying the Village needs to lease to everyone who asks and the Village does not just lease to churches. Councilmember Main stated that this is a special case and he is inclined to look at the fact that there is already another structure there. Councilmember Herman added that the applicant is under no obligation to remove the current structure. Vice Mayor Lucier asked if this is known to be a legal fact because she is not certain of that. Councilmember Herman asked why Council would go about finding out if it is a legal fact. Vice Mayor Lucier stated that just because someone is using public space without permission doesnt give them the right to do this. Councilmember Herman stated that the Village has not asked for any information in regards to removing the structure, and Vice Mayor Lucier agreed that they hadnt. 

Roll call vote: Lucier (no), Main (yes), OKeefe (yes), Robertson (yes), Barsky (no), Hartfield (no), Herman (yes). Motion passes (4,3).

Mayor Robertson stated that we hope we have all the safeguards possible and she feels we tried to look at every conceivable angle. She urged all parties involved to have patience with each other. 

 Ordinance No. 18-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was re-introduced by Councilmember OKeefe. Second by Councilmember Herman.

Discussion: Manager Hickman stated that this would provide the money to put in a pathway. 

Roll call vote: OKeefe (yes), Robertson (yes), Barsky (yes), Hartfield (yes), Herman (yes), Lucier (yes), Main (yes). Motion passes (7-0) 

A five minute break was taken. 

REVIEW OF MINUTES Regularly Scheduled Meeting of April 6, 2005 Councilmember Hartfield moved to accept the minutes as presented; seconded by Councilmember OKeefe. Motion carried, 7-0. 

MAYORS COURT REPORT  March The Mayors Court Report for the month of March was presented for review.

Discussion: None. Councilmember Herman moved to accept the March reports; seconded by Councilmember OKeefe. Motion carried 7-0.

Mayor Robertson instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes. 

MANAGERS REPORT  March The Managers Report for the month of March was presented for review. 

Discussion: None. 

Councilmember OKeefe moved to accept the March report; seconded by Councilmember Main. Motion carried 7-0.

 Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier The committee meets on April 21, 2005 at 6:00pm. 

Granville Foundation  (Main) Councilmember Main stated that the first request for funds was sent out and they would like people to respond as early as possible so they can begin funding projects.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main Councilmember Hartfield stated that the committee met earlier in the evening to discuss Burg Street improvements and presented engineering concepts. She stated that she did not take minutes from the meeting. Manager Hickman stated that he could ask Molly Roberts and Terry Hopkins for their conclusions from the meeting and have them emailed to Council. Councilmember Hartfield stated that they are considering widening Burg Street from sixteen feet to eighteen feet, and this would include storm sewer improvements and repaving. She stated that similar brick pavers could replace the existing brick that is there. 

Planning Commission  OKeefe Councilmember OKeefe stated that committee denied the rezoning of 122 N. Pearl St. from Residential to Business. Mayor Robertson asked to be updated on why the application was originally approved, and then denied. Councilmember OKeefe stated that there was a procedural error on notification when the first approval went through. Councilmember OKeefe went on to say that a sign was approved for Abes Body Shop. Councilmember OKeefe stated that she was unavailable for Mondays meeting. Chris Strayer suggested that a representative from Council be there if possible. He stated that he can also write a memo to Council to update them if no one is available to attend.

Vice Mayor Lucier asked to be updated on a bank requesting to tear down a house on College Street. Chris Strayer, Village Planner, stated that he has received no application or request to tear down a house on College Street. Vice Mayor Lucier stated that she was told the tear down would be to allow for more parking. She stated that the bank had parking behind Newkirk Design Studio at one time, and asked if they lost these spaces. Mr. Strayer stated yes. Mayor Robertson asked for Council to be made aware if the request to tear down the home on College Street is made. Councilmember Barsky asked that Council be made aware of any homes being requested to be torn down in the Village. 

Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson No Report.

Recreation Commission OKeefe No Report.

Senior Committee  Robertson No Report.

Union Cemetery Main Vice Mayor Lucier stated that the review panel of the Ohio Historical Society recommended inclusion of Old Colony Burying Ground on the National Register of Historic Places. 

OTHER COUNCIL MATTERS St. Petersburg, Russia  Mayor Robertson stated that the Mayor from St.Petersburg, Russia will be attending a Council meeting in mid July. She stated that they are interested in a sister town relationship. Councilmember Hartfield stated that there was a sister city set up through the Rotary - Carmarthan. Council asked to be updated on the exact dates in July via email.

Smoke Free Ordinance  Mayor Robertson stated that two things can happen. She stated that there could be a referendum in Newark or there is another likelihood of the entire state entertaining the idea of going smoke-free. Mayor Robertson stated that Council could wait on this issue. Councilmember Barsky stated that if we believe it truly is a health issue, Council should pursue it. Councilmember Herman suggested discussing this matter at a future meeting. He stated that he did want to make Council aware of some funds available to them to help with enforcement and education. He stated that he had a conversation with Mr. Mazola and learned how Council can apply for these funds. Mayor Robertson asked if these funds are available through the tobacco settlement. Councilmember Herman stated yes. Councilmember Main stated he does not think the smoking ban is dead in Newark and Council should bide their time. Mayor Robertson stated that she did receive an email from Mark Guthrie saying that something could still happen in Newark. She stated that if Council acted in the smoking ban alone, this wouldnt be part of the original good faith agreement between Newark and Heath. Council decided to postpone the matter until June or July. Council also discussed when the next community meeting would be with Newark and Heath. Mayor Robertson stated that she believed it would be the last Monday of August and that she would look into having the tobacco smoking matter on the agenda. 

Other  Mayor Robertson commended Terry Hopkins for the good job he did at the Mt. Parnassus meeting with residents. Mayor Robertson stated that David Woodyard spoke with her and he indicated that Mr. Hopkins was really helpful. Manager Hickman stated that he would relay this to Mr. Hopkins. 

ADJOURNMENT (10:40 pm) Councilmember OKeefe moved to adjourn. Second by Vice Mayor Lucier. Motion carried, 7-0. Meeting adjourned.

 Submitted by Melanie Schott 

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