VILLAGE OF GRANVILLE COUNCIL MINUTES May 18, 2005
CALL TO ORDER (by Mayor Robertson at 7:34 pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, Main, OKeefe, Vice Mayor Lucier, and Mayor Robertson; Finance Director Roberts, Attorney Gorry, Trustee Havens, Trustee King, Trustee Sargent, and Clerk Kennedy. Motion carried.
APPROVAL OF AGENDA (7:35 pm) Mayor Robertson moved to amend the agenda and hold New Business before the Union Cemetery Board Meeting. Second by Councilmember Main. Councilmember Barsky moved to accept the agenda as presented. Councilmember OKeefe second. Motion carried.
NEW BUSINESS Resolution No. 05-31, An Resolution Of Appreciation For Dr. Trudy Knox was introduced by Councilmember Barsky. Second by Councilmember OKeefe.
Discussion: Mayor Robertson read aloud the Resolution and applause was given for all of the work done by Dr. Knox.
Motion carried (7,0). Resolution No. 05-31 is adopted.
UNION CEMETERY BOARD MEETING (Mayor Robertson called the meeting to order at 7:39 pm) Resolution No. 05-32, A Resolution To Declare With The Granville Township Trustees That Operation And Maintenance Of The Union Cemetery Under The Provisions Of Section 759.34 Of The Ohio Revised Code Continue And To Fill Expired Terms On The Union Cemetery Board of Trustees was introduced by Councilmember Barsky. Second by Vice Mayor Lucier. Motion carried.
Discussion: Flo Hoffman, 317 West Broadway, stated that this has been a wonderful cooperation between the Village and Township and it can serve as an inspiration to all of us. Ms. Hoffman stated that the cemetery is now being considered to be on the National Registry of Historical places.
Trustee Sargent stated that he is so impressed with what has been done at the burial grounds. He stated that much of the work is due to Flo Hoffman and she is the reason it is like it is. Mayor Robertson thanked Ms. Hoffman for all of her efforts.
Councilmember Main stated that he would echo Trustee Sargents comments. He stated that Mike Frazier has created a fine organizational pattern for the restoration of the burial grounds. Councilmember Main stated that this is a fine example of efforts to restore something and it still continues to be restored this summer.
Resolution passed unanimously.
JEDD Discussion Trustee Havens stated there have been two parallel paths taken and one was together with the respective boards and the other is with the Community Connections group. He stated that Councilmember Barsky has diligently opened discussions with Owens Corning and they stated that they need some time to consider the implications of a JEDD. He stated that they were looking at a November timeline, but he now doubts this will be possible since Owens Corning is asking for more time. Trustee Havens stated that they had also intended to begin some community discussions, but they were asked by Owens Corning to hold off on this for the time being and they plan to honor their request.
Councilmember Barsky stated that they are waiting on Owens Corning to reply.
Mayor Robertson adjourned the Union Cemetery Board Meeting at 7:46 pm.
Catherine Buxton, 371 Glyn Tawel Drive, stated that she is representing the Licking County Tobacco Free Coalition and she hopes that even though Newark foolishly did not pass their no smoking Ordinance, that Granville will still move forward. Mayor Robertson stated that Council has discussed giving Newark some more time, but they are still interested in the concept of a smoke free Ordinance. Councilmember Herman stated that it should be noted that New Albany and Westerville have passed smoke free Ordinances in their communities.
Mayor Robertson closed public comments at 7:46 pm.
PUBLIC HEARING (7:46 pm) Ordinance No. 19-05, An Ordinance Denying Application To Rezone Property Located At 122 N. Pearl Street From The Zoning Classification Of Village Residential District (VRD) To The Zoning Classification Of Village Business District (VBD).
The public hearing for Ordinance No. 19-05 is scheduled for June 15, 2005.
Ordinance No. 20-05, An Ordinance Providing For The Issuance Of $250,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Off The Cost Of Constructing Improvements And Renovations To The Bryn Du Mansion Building, And Declaring An Emergency.
Councilmember Hartfield recused herself from the Public Hearing discussion.
Keith Myers, member of the Bryn Du Commission, stated that they would appreciate the passage of the Ordinance to provide a kitchen and restroom facilities to the Bryn Du Mansion. He stated that they are working feverishly to get the improvements done and they would like to work with the target date in November to accommodate the Bicentennial Ball.
Mayor Robertson closed the public hearing at 8:32pm.
Ordinance No. 20-05, Providing For The Issuance Of $250,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Off The Cost Of Constructing Improvements And Renovations To The Bryn Du Mansion Building, And Declaring An Emergency was reintroduced by .
Discussion: Councilmember Hartfield recused herself from discussion and voting.
Councilmember Barsky stated that she originally raised some concern over the Emergency Clause because she believes when Council spends money that does not directly affect the health, safety, and welfare of the public, an Emergency Clause might not be appropriate. She stated that after discussions with the staff and her request to have a public hearing for the Ordinance, these issues have been resolved. Councilmember Barsky stated that subsequently she had other conversations with Molly Roberts on why an Emergency was declared to do these renovations. She stated that there was also an issue about when the funds were allocated in the budget, and her concern was due to a timing issue related to this. Councilmember Barsky stated that notes were to be used to secure funds back in December and she believed this money was in the budget. She stated that she would recommend to the staff that in the future when funds are allocated a decision is made on what to do in a timely fashion.
Mayor Robertson stated that there has been some concern about the State cutbacks and the Village receiving this kind of money for this purpose. Mayor Robertson stated that as she further inquired into this she learned that the Cultural Facilities Fund has earmarked money for Cultural Facilities only. She stated that this has put her mind somewhat at ease even though she does have some misgivings on how schools for example are not funded enough. She went on to say that this money had no chance of going to a needed school because it could only go to another Cultural Facility. She indicated that it might be nice to have this information available in the newspaper so the public is clear on how this money has been allocated. Mayor Robertson stated that a list of Cultural Facilities receiving money from this fund are in Councils packets. Councilmember OKeefe stated that Granville is not one of the largest recipients. Councilmember Herman stated that it is important to point out the difference in funding something with cash versus a bond. He stated the State is funding this with a bond, and school funding is cash. He said the State is not putting cash into this - Bryn Du Mansion.
Councilmember OKeefe stated that Council is grateful to the Committee and this will be a tremendous asset to our community.
Councilmember Herman offered the following friendly amendment: Change the date from May 4 to May 18.
Roll Call Vote on Emergency Clause: Lucier, Herman, Main, OKeefe, Barsky, Robertson (6,0)
Roll Call Vote on Ordinance No. 20-05: Herman, Lucier, Barsky, Main, OKeefe, Robertson (6,0)
REVIEW OF MINUTES Regularly Scheduled Meeting of May 4, 2005 Councilmember Barsky moved to accept the minutes as amended. seconded by Councilmember Herman. Motion carried, 7-0.
MAYORS COURT REPORT April The Mayors Court Report for the month of April was presented for review.
Discussion: None. Councilmember Barsky moved to accept the April reports; seconded by Councilmember Herman. Motion carried 7-0.
Mayor Robertson instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes.
MANAGERS REPORT April The Managers Report for the month of April was presented for review.
Discussion: Councilmember OKeefe commented on how thorough the police report was.
Councilmember Herman moved to accept the April report; seconded by Councilmember Barsky. Motion carried 7-0.
Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes.
Economic, Finance, Personnel Committee (EFP) Hartfield, Herman, Lucier Councilmember Herman stated that the committee unanimously agreed that a search firm should be hired to fill the Village Manager position. He stated that this was the recommendation of the committee to Council, and he now needs Councils input. He stated that the cost to hire a firm is anticipated to be in the $20,000 range with a $500 variance. Councilmember Herman stated that the committee now needs to review the proposals received thus far, and he welcomes assistance from those wishing to be engaged in this process. Councilmember Herman stated that a new Village Manager could be hired by October if they choose a firm by early July. He stated that he currently has four proposals, and he and Vice Mayor Lucier stated they would get this information to the staff to be copied and distributed to Council. Councilmember OKeefe asked how the four search firms were recommended. Councilmember Herman stated that he got recommendations from the Municipal League and other communities Village Managers. Councilmember OKeefe asked if local firms could also be considered. Councilmember Herman stated yes, and he knew of Circuit Riders as a possibility. Councilmember Herman stated that the committee thought it would be wise to meet with the top two choice firms. Mayor Robertson asked if any references have been contacted and Councilmember Herman indicated that they were first looking for a recommendation by Council to move forward. Councilmember OKeefe suggested rating each firm individually and providing this information back to the EFP Committee to choose their final two. Councilmember Barsky stated that the committee could move forward on checking references if Council wished. Mayor Robertson stated that this would be good. Councilmember Herman stated that he is also working with Molly Roberts to get an update on the Villages Discretionary Funds. He stated that they need to look at any sick/vacation time that could be paid out to the existing Village Manager. Mayor Robertson asked Council if there were any objections to narrowing the search down to two firms, and no objections were heard. Councilmember Hartfield added that she was aware of two more firms that she would have submit a proposal. Councilmember Herman added that the EFP Committee has not recruited any firms and Vice Mayor Lucier stated that the committee has not received any résumes or conducted any interviews.
Granville Foundation (Main) No Report.
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) Lucier, Hartfield, Main Councilmember Hartfield stated that the committee discussed the Burg Street improvements. Councilmember OKeefe inquired on whether or not Denison Universitys improvements were detrimental to the structural condition the road is now in. Councilmember Hartfield stated that they have done what was requested of them by the Village and that is to give the Right of Way. Councilmember Main stated that there is no storm sewer drain under the road, and all of the storm water run off goes on top of the road. He stated that the water flowing on top of the road is eroding the base. Councilmember Main stated that the proposed new base will be concrete. He stated that as important as the road improvements are, the drainage issue is also just as important. Vice Mayor Lucier added that these two items together are why this will be such an expensive project. Councilmember Hartfield stated that the road will be increased by two to three feet in some places. The committee is proposing that the tree lawn be wider and provide more buffer between the sidewalk and street. Mayor Robertson inquired on the height of the proposed retaining wall. Councilmember Hartfield stated four feet. Councilmember Hartfield discussed the two choices for the retaining wall wood or concrete. She stated that they were informed that the concrete would be better for sound absorption and this could be good for the neighborhood. Councilmember Herman asked what the residents preferred as far as the retaining wall. Councilmember Hartfield stated that they would likely choose not to have a retaining wall, but they were surprised by the sound absorption qualities with the concrete. Councilmember Hartfield stated that another meeting will be set up to further discuss this matter with the residents. Councilmember Main added that people traveling, but not necessarily living on Burg Street may also want to get involved.
Councilmember Barsky inquired on Ordinance 17-05 Delivery Ordinance. Councilmember Hartfield stated that it has been tabled. Mayor Robertson inquired if anyone is interested in taking it off of the table. Councilmember Barsky stated that she might be. Councilmember Hartfield stated that the Ordinance turned into something that was not intended, and if the Ordinance came off the table and was proposed in a different form she might support it. Councilmember Main stated that Manager Hickman is trying to address this administratively, and he hopes this can be accomplished. Councilmember Hartfield stated that this has been tried in the past and was not successful. It was stated that anyone experiencing problems with nuisance deliveries can contact the Village Offices because they are trying to work with the parties involved. Mayor Robertson stated that there appears to still be interest in the problem. Councilmember Hartfield stated that the Ordinance as drafted has some problems. Vice Mayor Lucier stated that the Ordinance can come off of the table, or the Committee can recommend to table it indefinitely.
Councilmember Hartfield stated that they are awaiting word to see if a red lens can be used at the crosswalk (rather than flashing yellow). Molly Roberts stated that there used to be a red flashing light in place, but ODOT made the Village remove it. Ms. Roberts stated that there has been no word back from ODOT.
Planning Commission OKeefe No Report. Planning & Zoning Committee (P&Z) Barsky, OKeefe, Robertson Councilmember Barsky stated that as said earlier the JEDD issue has been temporarily set aside.
Councilmember Barsky stated that the committee discussed the Ohio EPAs regional wastewater infrastructure 208 Plan. She stated that she has asked Chris Strayer to provide some additional information about this plan, as well as what other communities are doing to address it.
Councilmember Barsky stated that the committee is working on expanding the AROD district, as well as creating language regarding size and massing for the rest of the Village. Assistant Law Director Gorry stated that this will be a difficult issue that will take some time. Councilmember Herman stated that he is glad the committee is looking at extending the AROD district especially because of some issues that have been problems for Council in the past where a larger AROD district would have clearly fixed the problem.
Councilmember Barsky stated that the committee is looking at the Demolition Permits. She stated that other communities are experiencing problems with historic buildings being demolished and new structures put in their place. She stated that although this is not a problem at present in Granville, they want to be proactive and see that any demolition should be contingent on the approval of the new plan, so that empty spaces are not created without appropriate substitutes approved beforehand.
Recreation Commission OKeefe Councilmember OKeefe stated that the levy had passed and the Commission is very excited about this.
Senior Committee Robertson No Report.
Union Cemetery Main Councilmember Main stated that a part time caretaker has been hired.
OTHER COUNCIL MATTERS Liquor Permits 116 E. Broadway Rear (new -previously discussed) 226 E. Broadway (transfer)
Vice Mayor Lucier stated that Village Planner, Chris Strayer, has indicated that a Change of Use is needed by the applicant. Councilmember OKeefe asked how the applicant can do a carryout by appointment only. Councilmember Main stated that the applicant has stated that they would need to open this in order to hold the license and the Liquor Board requires some sales to hold the license. Mayor Robertson stated that Council has the choice as to whether or not they wish to participate in a hearing granting the Liquor Permit. Vice Mayor Lucier stated that it seems to be pointless to participate unless serious problems can be documented. It appears Councils authority is limited to the request for a Change of Use. Councilmember Barsky stated she agrees. Council decided that they would not like to request a hearing for the Liquor Permit request.
State Route 16/Cherry Valley Road Mayor Robertson stated that she attended a meeting where Matt Hill presented a PowerPoint presentation similar to the one given to Council. She stated that there have been some changes since Mr. Hill visited Council, and it doesnt look like the Federal Transportation Bill will provide any money for a study. She stated that this means all entities in Licking County would together need to raise approximately five million dollars to conduct the study. Mayor Robertson stated that once the study is completed, it is more likely that a future T-Bill will grant federal funds for the infrastructure. Mayor Roberson stated that Marcia Phelps, Stephen Fowler, Park National Bank, Newark City Schools, and LCATS representatives were all present at the meeting. She stated that Ms. Phelps indicated that private and public funds should be sought. Councilmember Barsky asked what businesses would benefit by having the study done. Mayor Robertson stated that there is approximately 1.8 million in costs from accidents occurring at this intersection. She went on to say that State Farm as well as the Village will try and estimate what portion of those costs they each incur. She stated that Molly Roberts is looking at what the police costs are for the Village on Cherry Valley Road and State Route 16. Vice Mayor Lucier asked if the 1.8 million includes both private and public costs. Mayor Robertson stated that this was not defined. Mayor Robertson added that there is also a lot of pollution from idle cars at the intersection. She said that this area is already known to not have the best air quality conditions. Mayor Robertson stated that it is good that it is all of Licking County addressing this situation and Granville is not all on its own even though the intersection lies in our jurisdiction. Councilmember Herman stated that he took note of the letters to Congressional and State leaders. He asked if there has been any word back from them. Mayor Robertson stated that this was not addressed at the meeting, and she wanted to check into sending a letter on Granvilles behalf.
July 4th Bingo Request - Council was made aware of a request by the Granville Rec Commission to place a tent on Opera House Park during the 4th of July festivities. The Bicentennial has already made a request to place a tent at the same location. Ms. Roberts stated that the Village parking lot or Council Chambers could be possible alternatives, but she wished to have feedback from Council. Council stated that it would be inappropriate to have the bingo in the Chambers, and it could be damaging to the facility. Council also stated that they would like to know if Chief Cartnal saw any problems with having the tent located in the parking lot, and if so, they felt that it should be placed elsewhere. Ms. Roberts stated that perhaps the Bicentennial Commission could put their tent at Alltel Park. Vice Mayor Lucier indicated that the Bicentennial Committee should have priority of Opera Park since this is a one time event. Councilmember Main asked if both tents could fit on Opera Park. Ms. Roberts agreed to further look into these alternatives. Mayor Robertson stated that it would be appropriate for the staff to make the final recommendation now that they have received some feedback from Council.
4th of July Request from the Bicentennial Commission Mayor Robertson stated that she has received a request for Council to participate in the 4th of July Parade and dress in period costumes. Vice Mayor Lucier suggested a Womens Suffrage theme. Some members of Council stated that they would like to see a theme that relates directly to Granvilles history. Council decided to have a small committee look at different options, but they agreed to participate in the parade. The small committee will include Councilmember OKeefe, Councilmember Barsky, and Mayor Robertson.
Water Bill Councilmember Hartfield stated that the Fourth of July festivities displayed on the water bill were not clearly defined. She asked for this to be addressed.
No Meeting on July 20th - Vice Mayor Lucier asked Council if they would like to decide now whether or not they will omit a summer Council meeting, as has been done in the past. Council opted to meet on July 6th and take off July 20th. ADJOURNMENT (9:20 pm) Councilmember Main moved to adjourn. Second by Councilmember Barsky. Motion carried, 7-0. Meeting adjourned.
Submitted by Melanie Schott