VILLAGE OF GRANVILLE COUNCIL MINUTES May 4, 2005
CALL TO ORDER (by Mayor Robertson at 7:33pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were Councilmembers Barsky, Herman, Main, Vice Mayor Lucier, and Mayor Robertson; Finance Director Roberts and Attorney Gorry. Motion carried. Vice Mayor Lucier moved to excuse Councilmembers Hartfield and OKeefe. Second by Councilmember Barsky. Motion carried.
APPROVAL OF AGENDA (7:34 pm) Mayor Robertson requested that the topic of Granville Fellowship be added to the agenda under Other Council matters. Councilmember Barsky second. Motion carried.
CITIZENS COMMENTS (7:34 pm) No one appeared to speak. Mayor Robertson closed public comments at 7:34 pm.
PUBLIC HEARING None scheduled
OLD BUSINESS TIF Discussion Kendal Councilmember Barsky recused herself from discussion.
Dan Bellman stated that he had reviewed the Kendal Sanitary Sewer file. His analysis is that the sanitary sewer line construction costs are in line with that which was anticipated and agreed upon by Kendal. His research finds that potential cost overruns were for deep water trenches in the amount of $308,000. Some amount of dewatering was anticipated by Kendal, but the records do not show specifically how much. The $450,000 given by the Township exceeds the amount of cost overrun. Mr. Bellman stated that it appears that Kendal may have been overpaid for cost overrun. He does not recommend that Council participate in any Tax Increment Financing with Kendal.
Mayor Robertson introduced Resolution No. 05-30, A Resolution Affirming The Reimbursement Agreement Made With The Corporation Known As Kendal At Granville, Ohio. Second by Councilmember Main.
Discussion: Mayor Robertson advised that she had asked Dan Bellman to draft a Resolution that would acknowledge the Townships Tax Increment Financing (TIF) with Kendal at Granville. She noted that the Township is interested in what participation the Village may make, if any.
It was noted several times, for the record, that Kendal had not asked the Village to participate in a TIF.
Councilmember Herman moved to insert the Townships subsidy of $453,438 into Resolution No. 05-30. Second by Main. Motion carried.
Councilmember Main feels that this Resolution provides the intent of Council and he is comfortable with the original Sanitary Sewer Agreement as it is written and feels the Village has conformed to that agreement.
Mr. Herman noted that this response by Council is a courtesy to the Township. The TIF was solely a Township decision and he agrees that the level of reimbursable costs, as negotiated in the original Sanitary Sewer Agreement between the Village and Kendal, is appropriate. He also noted that the decision by the Township Trustees affects both Township and Village residents.
Vice Mayor Lucier noted that the TIF also affects County taxpayers, which is where the bulk of the subsidies comes from.
Vice Mayor Lucier made a motion to move to vote on Resolution No. 05-30.
Motion carried. Resolution No. 05-30 is adopted.
Councilmember Barsky returned to the table (7:47pm)
NEW BUSINESS Ordinance No. 20-05, An Ordinance Providing For The Issuance Of $250,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Constructing Improvements And Renovations To The Bryn Du Mansion Building, And Declaring An Emergency was introduced by Councilmember Main. Second by Councilmember Herman.
Discussion: Finance Director Roberts stated that this Ordinance is necessary to issue the note for the improvements to the Bryn Du Mansion and is in anticipation of grant funding from the State of Ohio. The note will roll into the original purchase note should State funding fall through. State funds will not be available until July. The application is still being reviewed by the Ohio Cultural Facilities Commission, where it is being looked upon favorably. Council would like to review the documentation that has been submitted for the grant.
Councilmember Main noted that he had a conversation with State Representative David Evans who indicated that the request for funds, as presented by the Bryn Du Governance Commission, was very impressive. Mr. Evans noted that due to the extreme thoroughness of the request it went through very quickly. He also noted that the request was one of the most sophisticated that had been received.
Council questioned the need for an emergency clause. Ms. Roberts stated that typically all note Ordinances are presented as emergencies and noted that construction had already begun at the mansion, therefore the need for funding was imminent.
Councilmember Main moved to accept the emergency clause. There was no second.
Council requested that a public hearing be scheduled.
Mayor Robertson scheduled a public hearing on Ordinance No. 20-05 for May 18, 2005
REVIEW OF MINUTES Regularly Scheduled Meeting of April 20, 2005 Councilmember Barsky moved to accept the minutes as amended; seconded by Councilmember Herman. Motion carried, 5-0.
COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP) Hartfield, Herman, Lucier Councilmember Herman reported that, at the direction of Council, related to the imminent retirement of the Village Manager, the Committee is exploring the feasibility of working with an outside entity to help in the search for a replacement. Proposals will be received this week from both national and local companies. The goal is to offer a recommendation at the next Council meeting as to whether there is a need for outside assistance in the search. At that point the Committee would like Council and the community to engage in the search process. The Committee will meet again on Monday, May 16, 2005.
The Committee also requested a proposal from the Senior Fellowship relative to the request that was made during the last Council meeting. The Committee would like to review the existing budget, funds requested, and potential use for requested funds. Mr. Herman also noted that the Committee would like to make suggestions for additional sources of funding to the Senior Fellowship Committee.
Granville Foundation (Main) No report
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) Lucier, Hartfield, Main The Committee will meet Friday, May 6, 2005 at 9:15am
Planning Commission OKeefe No report
Planning & Zoning Committee (P&Z) Barsky, OKeefe, Robertson Councilmember Barsky reported that the Committee discussed the Architectural Review Overlay District and will provide Council recommendations soon. She also noted that JEDD was also discussed. Owens is presently reviewing the JEDD document with the intent of returning to the Committee and Trustees within the next week or so for further discussions. It was noted that the JEDD proposal will eventually be placed on the ballot. However, the timeline for this procedure is much longer than anticipated, as the final proposal will need adopted by Council, Township, and the County. A portion of the package that requires approval has to have a description of the territory to be included in the JEDD. Because Owens would be a large player in the JEDD, it is important to have their input.
Ms. Barsky noted that the Committee is also pursuing the 208 Plan information. She then noted that the next goal of the Committee is to review the zoning regulations. Several meetings have been scheduled for this review.
Recreation Commission OKeefe No report
Senior Committee Robertson No report
Union Cemetery Main No report
OTHER COUNCIL MATTERS Ohio Division of Liquor Control Council asked Jerry Martin about a business plan in reference to an application for a new liquor permit for the property at 116 E. Broadway - Rear. Mr. Martin noted that the application was for a C1 and C2 permit, which allows carryout in the original container wine and beer. He stated that the plan is to utilize a small space in the back of the building (116 E. Broadway) with the purpose of controlling the permits. He noted that the store would not be open during scheduled hours of the day and night and probably by appointment only, wherein a case of wine could be sold occasionally. Mr. Martin suggested that it is important to control the permits because in ten to twenty years from now there will be a center at the Cherry Valley Road intersection area, or possibly one at the corner of Newark Granville and Cherry Valley Roads. He noted that there will not be any more permits available until the Village grows. Mr. Martin assured that this business would not have regular hours and other than something on the door there will be no signage. There was a question as to whether this business would require a change of use. It was noted that the Village Planner stated during the last Council meeting that a change of use would be required. Mr. Martin feels that current permits for the building would possibly apply to the rear location. He made the comment that since he is the applicant then the Village will probably require a change of use. He also assured Council that there would not be a drive-through. Councilmember Barsky reminded Mr. Martin that a previous concern was raised by the church regarding the use of the door on the alley. At that time the church was assured that the door would be used as an emergency exit only. Now it appears that that door will be an access to the carry out business. Mr. Martin said that the architect plan is still in the drawing stages and that access to the carry out may be in the rear of the building. Mr. Martin again assured that this business would not be open for someone to run in for a quick 6-pack but by appointment only. He noted that the beer permit was applied for, not necessarily to sell beer, but to simply have the permit as it is not expensive to maintain on an annual basis. He noted that as long as the permit is in their hands they can transfer it anywhere within the Village if the opportunity permits itself. He stated that this request is more about controlling the permits than about opening a business, although there are requirements in order to maintain a permit, such as separate space, sales, etc. He noted that this permit became available because Broadway Deli applied for a different liquor license and had to turn in this permit as part of their application to serve alcohol. He did also note that a week after he applied for the permit that Broadway Deli also applied for the same permit. Councilmember Herman suggested that if there is a change of use request before the Planning Commission then there could be conditions attached to the change of use approval which would include language that would dictate the hours that the business could operate, i.e. by appointment only. Mr. Martin said he would not have a problem with that condition.
This will be brought up at the next Village Council meeting.
Other Granville Fellowship request for funding is being reviewed by the EFP Committee.
Ordinance No. 17-05 This Ordinance was introduced and a public hearing scheduled for April 20, 2005. During the April 20, 2005 meeting the legislation was removed from the agenda. Councilmember Main made a motion to table Ordinance 17-05, second by Vice Mayor Lucier. Mayor Robertson assigned the review of this Ordinance to the LSSU Committee.
There was a brief discussion regarding the importance for Council Committees to make clear recommendations to Council. Clear and concise feedback from Committees will help clarify Council decisions.
Resolution No. 05-25 (Support of Newark Earthworks celebration) This Resolution, previously tabled, will require no further action. It was noted that Council may consider some other type of formal support should the request be made.
ADJOURNMENT (8:50 pm) Councilmember Herman moved to adjourn. Second by Councilmember Barsky. Motion carried, 5-0. Meeting adjourned.
Submitted by Beverly Adzic, Clerk of Council