Granville Community Calendar

Council Minutes 6/1/05

VILLAGE OF GRANVILLE COUNCIL MINUTES June 1, 2005

CALL TO ORDER (by Mayor Robertson at 7:33 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, Main, OKeefe, Vice Mayor Lucier, and Mayor Robertson; Law Director Mike Crites and Manager Hickman. Motion carried. 

APPROVAL OF AGENDA (7:34 pm) Councilmember Main moved to accept the agenda as presented, seconded by Councilmember Barsky. Motion carried. 

CITIZENS COMMENTS (7:35 pm) Mayor Robertson invited the candidates for the BZBA Board to speak at this time. She stated that one of the candidates has indicated that he needs to leave the meeting early. 

Bruce Westall, 241 Prospect Street, stated that his background includes being a retired school teacher and he operates a Bed and Breakfast in town. Mr. Westall stated that he doesnt really have qualifications to serve on the BZBA Board. He stated that he did take several city planning courses while in graduate school, but he doesnt remember too much. Mr. Westall stated that the Village should have a plan in place that can be administered and followed. Mr. Westall stated that he sees himself as a flexible person and he likes to work with people one on one. He stated that zoning reflects conflicts among neighbors and good fences make good neighbors. Mr. Westall stated that people here appreciate this environment and it is important to maintain the quality of life that is in Granville. He went on to say that the BZBA Board should not be dictatorial, but enabling. Mr. Westall ended by saying that one should have a sense of humor about all of this.

Chip Blanchard, 221 South Pearl Street, stated that he also attended a previous meeting when there was a vacancy on the BZBA Board. He stated that he works for an architectural firm in Columbus and he enjoys restoration type projects. Mr. Blanchard stated that he shares a desire to maintain what has been achieved in Granville. 

Jim Jung, stated that he has a business background. He stated that he previously lived in Hudson, Ohio and he saw it go from a town once like Granville to something much different today. Mr. Jung stated that there is a unique quality of life in Granville and we need to protect it. He went on to say that he has the time and desire to give back to the community. 

Councilmember OKeefe stated that she would like to know what each candidate sees as their role in protecting Granville. Mr. Jung stated that they need to be careful on what they build. He stated that he has restored two homes in Granville and he thought it was very important to be specific in keeping with the character of the community. Mr. Blanchard stated that there needs to be appropriateness in improving properties, as well as protection of what is already in place. 

Doug Polack, 733 Mt. Parnassus, stated that he is a civil engineer. He stated that he regularly deals with building permits, as well as the Ohio Department of Commerce. Mr. Polack stated that he has been on the Reynoldsburg Board and he is experienced with the process. He stated that unfortunately developers overtook Reynoldsburg. When asked by Councilmember OKeefe on how his role could protect Granville he stated that with zoning and appeals there are always gray areas that need addressed. Mr. Polack stated that there are times when you simply apply what is written in the code, but it is always good to keep in mind that many issues are not in the best interest of the community. 

Jim Dotavio, 156 Brennan St., stated that there are several very qualified candidates before Council and he wishes to withdraw his name from the list. He stated that he is a patent attorney for Owens Corning. Mr. Dotavio stated that his motivation for applying to serve on the BZBA was to ensure that there were qualified individuals serving. He asked to be considered for any future openings. 

Mayor Robertson stated that there are many qualified candidates and she thanked them for their interest in serving the community. She stated that perhaps those not selected would be interested in serving in some other capacity, for example, the upcoming election for Council. 

Dorothy Garrett, 45 Donald Ross Drive, stated that the Village has spent thousands on protecting the Cherry Valley Road and Route 16 intersection. She stated that she does not see this area as being a part of the Village where the image needs to be protected. She stated that the historic old Village area is an area that should be protected and it is now becoming nothing but bars. Ms. Garrett stated that there is a precedent being set and increased liability for the Village. She stated that she was disappointed to see that Council didnt take a stand on requesting a hearing before the Liquor Control Board in regards to Brews Cafe. She stated that she has no problem with Brews Cafe and she eats at the restaurant. Ms. Garrett asked if we are here for the residents, or are we a tourist's town. She stated that years ago there used to be three grocery stores in the downtown area as well as a childrens clothing store which served the residents well. Mayor Robertson stated that we all feel that way. She went on to say that Council has looked at all of this and there isnt much Council can do in the face of market forces that right now support more restaurants than grocery stores. Ms. Garrett stated that you used to be able to allow your kids to go downtown. Mayor Robertson stated that she remembers there being a pool hall at one point that people didnt want their kids going to downtown. Ms. Garrett stated that the Village should have taken more of stand in this matter, and it appears when reading the newspaper that they didnt. Vice Mayor Lucier stated that sometimes the information in the newspaper is inaccurate. Mayor Robertson stated that she wanted to clarify what Mr. Martin (co-owner of Brews Cafe) has told Council. She stated that Mr. Martin would like to sell cases of wine by appointment. Ms. Garrett stated that she has no problem with that, but with the type of license he requested he could be free to do more and open a drive thru. Vice Mayor Lucier stated that Council was advised that they would have little to no influence with the Liquor Control Board decision. She later stated that Council may have some control when Change of Use permits are requested. Ms. Garrett stated that even if they were advised that Council wouldnt have much of an influence on their decision, it still appears to the public as though Council was ok with the idea. Mayor Robertson stated that Council has struggled with this situation. Vice Mayor Lucier suggested reading the Council minutes for an accurate reflection of the situation. Ms. Garrett ended by saying that she and others see Council as being gun- ho on protecting the Cherry Valley Road/Route 16 intersection, but not the downtown area. Mayor Robertson stated that if Ms. Garrett (and others) read the minutes they will see things differently and she doesnt believe this comment is accurate. 

Mayor Robertson closed public comments at 8:05 pm. 

PUBLIC HEARING None scheduled 

OLD BUSINESS None scheduled 

NEW BUSINESS 2006 County Tax Budget  Acknowledge receipt. Manager Hickman suggested placing this on the July 6th agenda. Council stated that the County Tax Budget will be forwarded to the EFP Committee for discussion. Resolution No. 05-33, A Resolution To Fill A Vacancy On The Board Of Zoning And Building Appeals was introduced by Councilmember Main. Second by Councilmember Barsky.

Discussion: Candidates included: Jim Jung  Douglas Polack  Bruce Westall  Brandon Lackey  Chip Blanchard Mr. Lackey was not present at the meeting. Mr. Jung and Mr. Polack received the most votes. A second ballot vote was taken and Mr. Jung were chosen to serve on the BZBA Board. Mayor Robertson thanked all of the candidates and encouraged them to serve in another capacity if they are interested. 

Motion carried. 

 Ordinance No. 21-05, An Ordinance To Amend Chapter 1161 Of The Codified Ordinances Of Granville, Ohio. (Architectural Review Overlay District) was introduced by Councilmember Barsky, seconded by Vice Mayor Lucier. 

Discussion: Councilmember Barsky stated that this Ordinance is coming out of the Planning and Zoning Committee and it is an attempt to extend the AROD boundaries and keep the integrity of the historical Village. She indicated that the extension would include areas on West Broadway, Mt. Parnassus, and North Granger. Village Planner, Chris Strayer, stated that there was a change in the definition in Section 1161.05b, and they also created a more descriptive definition of "building massing." Mr. Strayer stated that the building massing takes into consideration the size of the addition in relation to all buildings within 100 feet of the proposed addition. Mr. Strayer went on to say that the section relating to "Demolition" will change in the future, but they were not ready to make the proposed changes at this time. Mayor Robertson inquired on clarification for language in regards to "densities." Mr. Strayer was aware of these changes and stated that they would be made available for the public to view before the public hearing on June 15th. Councilmember Main inquired if any of these discussions by Council were premature since the public hearing isn't until the next Council meeting. Mayor Robertson indicated that it would be wise to have the correct version Council intended for the public to view. Vice Mayor Lucier added that there was a mix up in the versions of the Ordinance in Council's packets. Manager Hickman stated that the staff is fine making the proposed changes for Council even though they are not normally done in this format. 

 Mayor Robertson scheduled a public hearing on Ordinance No. 21-05 for June 15, 2005.

 Ordinance No. 22-05, An Ordinance To Amend Chapter 1163 Of The Codified Ordinances Of Granville, Ohio. (Suburban Residential District) was introduced by Councilmember Barsky, seconded by Councilmember Herman.

 Mayor Robertson scheduled a public hearing on Ordinance No. 22-05 For June 15, 2005.

 REVIEW OF MINUTES Regularly Scheduled Meeting of May 18, 2005 Councilmember Herman moved to accept the minutes as amended; seconded by Councilmember OKeefe. Motion carried, 7-0. 

COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier Councilmember Herman stated that a meeting needs to be scheduled.

Granville Foundation  (Main) No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main The Committee has canceled the June 3rd meeting because they are still awaiting word in regards to engineering for Burg Street. 

Planning Commission  OKeefe Councilmember OKeefe stated that the fence situation with Ms. Sellito and Ms. Franks has been resolved thanks to Manager Hickman. 

She stated that there were issues raised with Bryn Du Phase 6 because the fire department does not feel they have enough room for their trucks, and this matter was to be worked out by the fire department and the developer. 

Councilmember OKeefe stated that there were 41 people at the hearing in regards to the proposed Tall Pines subdivision. She stated that the fire department also raised concerns about the private drive and cars being able to pass. She stated that there were concerns about increased traffic, more students in the school system, drainage issues, and property values. Councilmember OKeefe stated that people were concerned about setting an unfavorable precedent, and if tax payers would be responsible for paying for the private road maintenance. It was stated that the proposed homes would be in the six to seven hundred thousand dollar range. Councilmember OKeefe stated that there is a covenant between the property owners and it is unclear if the Village incorporated the covenant when they annexted the property. She stated that Monsignor Enke (a property owner) has stated he would not be willing to break the covenant. Chris Strayer stated that the Village is unable to approve the final plat until the covenant issue is resolved. Law Director Crites stated that Chapter 7.11 of the Ohio Revised Code states that the Village does not have the authority to re-plat over the plat until the area is vacated by the Common Pleas Court. Vice Mayor Lucier stated that it appears there are some legal hurdles to get over before this issue can move forward. It was stated that Jim Siegel of the Tree and Landscape committee suggested looking at this issue as well. Councilmember OKeefe also stated that several concerned residents have hired Steve Mershon to represent them. Councilmember OKeefe stated that there were also areas of concern over a detention pond, placement of trash cans and mailboxes, and the Village assuming certain costs. She stated that this matter was tabled due to the legalities and it is a very controversial matter. Chris Strayer stated that the road to the Tall Pines Subdivision is currently private and Mr. Mershon is correct with the issues when he reviewed Section 1117.00 of the Design Standards. However, he stated that since this is a private road they do not need to meet the criteria Mr. Mershon referred to. He stated that a variance to keep this as a private road is needed from the BZBA Board, and it must also meet any regulations set forth by the fire department. Councilmember OKeefe stated that the residents were not convinced this would remain a private road because at some point the Village would need to take it over. Mayor Robertson stated that the road could be built as a private road, but to our specifications. Councilmember OKeefe stated that the issue won't come up if Monsignor Enke chooses to not break the covenant.

Councilmember OKeefe stated that the proposed Cherry Valley Road Mall was tabled due to their need for a variance from the BZBA. A variance is needed because the building exceeds by 2.5% of the allowable lot coverage. Councilmember OKeefe remarked that the Planning Commission seemed to like the presented design, and she thought it resembled a fire station. Mr. Strayer stated that Doyle Clear is looking at this matter and has requested additional information from the applicant. Councilmember Main asked where we are in the process and has an application been submitted. Mr. Strayer stated that an application was submitted and the Planning Commission would need to render a decision within forty-five days of the application, which is the second meeting of July, or the applicant would have to allow for a time extension. Mr. Strayer also stated that if the requested information is not submitted within the forty-five days, the Planning Commission can reject the application. 

Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson The committee will meet on June 2nd. Recreation Commission OKeefe No Report.

Senior Committee  Robertson Councilmember OKeefe stated that she has been contacted numerous times about the problem of so many Senior Citizens leaving Granville. Mayor Robertson acknowledged that this is a problem, and she stated that the committee has tried to work on this but they havent been able to get anywhere. She stated that perhaps some new people need to come in and look at this and she would be happy to hand it over to Councilmember OKeefe since she is intricately involved with Seniors right now. Mayor Robertson stated that National Church Residency was interested in looking to build a facility in Granville, but she has not heard anything back from them. Councilmember OKeefe stated she was willing to take this matter on asked Mayor Robertson to email a list of committee members. 

Union Cemetery Main Councilmember Main encouraged people to look at the newspaper for upcoming work days if they wish to volunteer. He stated that the first work day would be this Saturday, June 4th. 

OTHER COUNCIL MATTERS Search Firm Proposals Councilmember Herman stated that they have received six proposals. One was given to him that evening and he asked that copies be made and distributed to Council. The following companies submitted proposals: Mercer Group  Par Group  Brimeyer Group  Resource Management  Circuit Rider  Yaekle Group. Councilmember Herman stated that the EFP Committee suggests choosing the top two firms by rating them on experience, quality, approach, budget, and warranty in terms of how they stand behind their work. There was some discussion by Council on who would be responsible for making calls/reference checks. Councilmember Herman stated that the committee thought they would do reference checks on the top two firms chosen by Council. He encouraged Council to make any needed phone calls while completing their evaluations of all six firms. Councilmember OKeefe stated that she noticed one company uses the Meyer Briggs process for potential candidates and she is not a fan of this process. Vice Mayor Lucier suggested not giving that particular firm as high of points in her evaluations if this is considered to be a negative in her viewpoint. 

Other Councilmember Herman stated that he will not be at the July 6 Council Meeting. 

Councilmember Barsky inquired on the flashing red light for the crosswalk. Manager Hickman stated that there has been no word from ODOT in regards to this matter. 

Councilmember Barsky inquired on the Recreation Commissions request for the Bingo Tent. Manager Hickman stated that they will be setting up a tent in front of the Robins Hunter Museum. 

Steve Trumbell was present. He stated that the Arts Commission is in need of replacing a member, Amber Mitchell. He stated that Ms. Mitchell was appointed by the Granville Foundation. Councilmember Main agreed to work with the Granville Foundation on a recommendation to fill this vacancy. 

EXECUTIVE SESSION

Pursuant to ORC 121.22(G)(3)  To conference with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action (Speedway/SuperAmerica) . Vice Mayor Lucier moved to enter into Executive Session, Seconded by Councilmember Barsky. .

Roll call: Hartfield, Herman, Lucier, Barsky, Main, Robertson, OKeefe (7, 0)

Time in: 9:03 pm.

Councilmember Herman moved to exit out of Executive Session and return to Regular Session. Seconded by Councilmember Barsky

Time out: 9:14 pm.

Roll call: OKeefe, Robertson, Barsky, Lucier, Herman, Hartfield, Main (7, 0)

Council asked Law Director Crites to prepare a press release in regards to the SuperAmerica situation. Vice Mayor Lucier asked to have the amount on legal fees spent for the SuperAmerica litigation. She indicated that the entire amount set aside was not spent. 

 ADJOURNMENT (9:15 pm) Councilmember Hartfield moved to adjourn. Second by Councilmember Main. Motion carried, 7-0. Meeting adjourned.

 Submitted by Beverly Adzic, Clerk of Council 

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