VILLAGE OF GRANVILLE COUNCIL MINUTES June 15, 2005
CALL TO ORDER (by Mayor Robertson at 7:32 pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, Main, OKeefe, Vice Mayor Lucier, and Mayor Robertson; Manager Joe Hickman, and Law Director Mike Crites.
APPROVAL OF AGENDA (7:33 pm) Councilmember Barsky moved to amend the agenda and postpone the hearing for Ordinance No. 21-05 until July 6th and withdraw Ordinance No. 22-05. She stated that various changes were needed in regards to Ordinance No. 22- 05. Additionally, she asked for Ordinance 19-05 to be removed from the agenda. Vice Mayor Lucier asked for clarification on Ordinance 22-05, and did Councilmember Barsky wish to withdraw or table the Ordinance. Councilmember Barsky stated that she would like to withdraw Ordinance No. 22-05. Law Director Crites clarified that the Ordinance may be withdrawn by the sponsor. Manager Hickman added that he received a letter from the applicant with a request to withdraw Ordinance No. 19-05. Mayor Robertson asked if there were any additional changes to the agenda. Councilmember Herman asked to have discussions regarding the search for a Village Manager added to the agenda. Mayor Robertson asked if it would be okay to discuss the matter after New Business. Councilmember Herman agreed this would be suitable.
Mayor Robertson made a motion to withdraw Ordinance No. 19- 05 from the agenda, seconded by Councilmember Herman. Motion carried.
Mayor Robertson made a motion to withdraw Ordinance No. 22- 05 from the agenda, seconded by Councilmember Hartfield. Motion carried.
Mayor Robertson made a motion to add the Manager Search topic to the agenda. Second by Vice Mayor Lucier. Motion carried.
Mayor Robertson moved to accept the agenda as amended, seconded by Councilmember Main.
CITIZENS COMMENTS Jane Glennie, 105 Mt. Parnassus, stated that she is disappointed with the decisions that have been made in regards to roadway changes on Mt. Parnassus. As a result, Ms. Glennie stated that she now has to pay $3000 to have her driveway widened and she must give up her garden. Ms. Glennie stated that she has been told that Manager Hickman is willing to bend over backwards to help residents, but she has been unable to persuade him in this situation. She stated that she was given a $7.30 credit on her water bill for her inconveniences incurred due to a water main break during construction on the road. Ms. Glennie thanked Council for their work and she stated that she appreciates all that they do. She added that the changes on East Broadway were supposed to be an attempt to slow down traffic and she is not seeing this happen. Ms. Glennie stated that she will live with the changes, but she is disappointed. Mayor Robertson asked if she was able to attend the meetings that residents could give their input. She added that when the project is done she hopes Ms. Glennie will like it. Manager Hickman stated that he believes she will like it when it is complete.
Susan Alger, 220 Thresher Street, stated that she will not be available for the public hearing on July 6th in regards to the public hearing for the AROD Ordinance. Ms. Alger stated that she would like to address some concerns she has at this time. She stated that she recently purchased her home on Thresher Street and she has some major renovations planned. She stated that when she purchased the property she was aware that it was not in the AROD district and she asked what types of restrictions would now apply. Ms. Alger also inquired if any residences would be excluded and grandfathered in if purchased before the new AROD boundaries are in effect. Mayor Robertson stated that any Ordinance can be referendable. She stated that a certain percentage of voters who voted in the last election are required to sign a petition. She estimated 300. Councilmember Barsky stated that there would be no grandfathering in. Village Planner, Chris Strayer stated that Ms. Alger will now be required to go through the Planning Commission and this should not delay the project time, but it depends on what she would be proposing. Mayor Robertson suggested that Ms. Alger should meet with Mr. Strayer in regards to her plans. She added that some nice changes have occurred in her neighborhood due to the AROD district guidelines. Councilmember OKeefe stated that Ms. Alger mentioned that she would like to keep her home true to the original architecture and she stated that this is the goal of the Planning Commission to maintain the character of the neighborhood. Councilmember Herman asked if people have been made aware of the changes. Councilmember Barsky stated that they can further discuss how to go about letting people know. Mayor Robertson closed citizens comments at 7:50 pm. PUBLIC HEARING (7:50 pm) Ordinance No. 19-05, An Ordinance Denying Application To Rezone Property Located At 122 N. Pearl Street From The Zoning Classification Of Village Residential District (VRD) To The Zoning Classification Of Village Business District (VBD).
The rezoning application was withdrawn by the applicant. Therefore, there was no need for a public hearing on Ordinance No. 19-05.
Ordinance No. 21-05, An Ordinance To Amend Chapter 1161 Of The Codified Ordinances Of Granville, Ohio.. The public hearing for Ordinance No. 21-05 is rescheduled for July 6, 2005.
Ordinance No. 22-05, An Ordinance To Amend Chapter 1163 Of The Codified Ordinances Of Granville, Ohio.
There was no public hearing for Ordinance No. 22-05 because Councilmember Barsky moved to withdraw the Ordinance.
208 Plan Mr. Strayer introduced Dave Dhumes (Madison County Commissioner) and Jim Pozelle (FMSM Engineers). He stated that he was directed to them since they recently completed work on their 208 Water Quality Management Plan for Madison County Township. Township Trustee Jim Havens and County Commissioner Marcia Phelps were also in attendance. A handout was distributed to Council and is available as part of these minutes. The Section 208 Plan refers to the area wide waste treatment management plan pursuant to Section 208 of the Clean Water Act. Mr. Dhume discussed the process Madison County went through when deriving their 208 Plan. Councilmember OKeefe inquired on the designated manager and asked what they would be responsible for. Mr. Dhume stated that they would handle the plan, design, and maintenance of sewer and waste water treatment. Councilmember Barsky asked if individual municipalities have 208 Plans. Mr. Dhume stated that they have 201 plans which are very similar. She asked if Granville should look at having a 201 or 208 plan. Mr. Pozelle stated that the 201 Plan looks at just your surrounding area and the Ohio EPA would like to see a county wide 208 Plan. Councilmember Herman asked if there were any changes made to zoning due to their 208 Plan. Mr. Dhume stated not to his knowledge. Vice Mayor Lucier later inquired on what impact zoning had on their 208 Plan. Mr. Dhume stated that fortunately, Madison County has county-wide zoning so there was no impact. Mayor Robertson inquired on information on page three of the handout regarding land less than twenty acres being used for residential purposes. Mr. Dhume stated that this comes from their county zoning Ordinances and Comprehensive Plan. He went on to say that they allow two splits per deeded track of record. Mayor Robertson stated that this idea sounds nice to help control development and she asked if Granville could do this Granville Township. Mr. Havens stated that it is his belief that the Village could pass such an Ordinance. Mr. Dhume also stated that he is not sure if the information in the handout correct, because they used to have a twenty acre rule and he thought it was changed to eliminate spot zoning. Mr. Dhume stated that the twenty acre rule in their case was very restrictive, but well supported. Ms. Phelps stated that a 208 Plan does not change zoning, just wastewater. She added that it will not change the way we plan regionally. Trustee Havens discussed the process the Trustees go through. Ms. Phelps later added that their committees are in the beginning stages of working on sub- division regulations. Mayor Robertson stated that information provided by Madison County in regards to the twenty acre rule should be put in the mix. Ms. Phelps stated that this would be very controversial. Ms. Phelps stated that the eastern half of Licking County (for the most part) wishes to remain as is, while the western half of Licking County is really growing. Mr. Dhume stated that their plan included allowing Villages and Cities to grow as they have to and can. Mr. Havens stated that the Village has a required Referendum every time water and sewer are extended outside the boundaries. Law Director Crites and Vice Mayor Lucier stated that the Ordinance does not require a Referendum, but allows one to be optional if the citizens petition and get the required number of signatures. Councilmember Barsky stated that as for allowing one split for land, everyone needs to think creatively. She stated that another issue is the need to move quickly due to the 161 expansion. Councilmember Barsky told Ms. Phelps if they need Granvilles assistance with 208 Planning, please let them know. Ms. Phelps stated that they always do call on Granville when needed and they are always willing to help. Trustee Havens inquired on whether or not the Village has a 201 Plan. Manager Hickman stated no. Ms. Phelps added that she is not aware of any communities in Licking County that have a 201 Plan. Councilmember Herman asked Ms. Phelps if the State of Ohio is requiring a 208 Plan by a certain time. Ms. Phelps stated that the Ohio EPA deadline is not firmly set, but she believed it needed to be in by the end of the year. She indicated that their goal is to have a set plan by the end of the year and to be at the same stage as Madison County by the end of next year. Mayor Robertson asked if an upshot to all of this is that Granville Village needs to designate how far they would be willing to extend water and sewer in the next twenty years. Vice Mayor Lucier asked if this indicates a commitment to provide water and sewer. Mr. Pozelle agreed with the statement made by Mayor Robertson and she stated that the plan is not a commitment to provide water and sewer. He clarified that the 201 Plan would be the plan for the municipal entity, while the 208 Plan is more regional. He stated that the 208 Plan looks at the 201 Plan in relation to others and it addresses who will be the designated service manager, especially for areas outside of the incorporated areas. Councilmember Herman added that this kind of plan can also settle disputes when there are competing areas wanting to service water and sewer. Councilmember Barsky asked if it would be advantageous for them to discuss this matter with the Townships. Ms. Phelps stated that no work is premature or considered negative by the County. Councilmember Herman stated that this appears to need to be looking at quickly. Council agreed. Ms. Phelps later stated that the County is at a deadlock financially to support facilitating the 208 Plans. Mr. Havens and Ms. Phelps left the meeting at this time. Ms. Phelps thanked Council for the invitation.
Council discussed how they should proceed in regards to 201 and 208 Planning. Councilmember Hartfield stated that she would like to see what preliminary information Licking County has. Mr. Strayer stated that when he contacted Licking County, they did not appear to have much information on this subject. Ms. Phelps earlier stated that the gentleman Mr. Strayer spoke to may not have been aware of some work being done behind the scenes. Councilmember Barsky added that the Village needs to have a 201 Plan in place as soon as possible. Council discussed the appropriate committee to send the matter do. It was decided to send the matter to the LSSU Committee (Lights, Streets, Sidewalks, Utilities Committee). Mr. Strayer stated that he would work on collecting internal information from the County and Township contacts could then follow. Law Director Crites discussed the process Sunbury and Galena went through when working on their 201/208 plans. He stated that they hired an engineer. Council discussed whether or not a regional 208 Plan can be vetoed by the County. Law Director Crites stated that he believes the entity can trump the County if their plan is submitted to the Ohio EPA beforehand. Mayor Robertson stated that it would be nice to have an update by the LSSU Committee by the July 6th Council meeting. Councilmember Hartfield stated that a meeting would need to be set up. She also asked Mr. Strayer to work on getting examples of other communities 201/208 Plans. Mr. Strayer stated he would work on this. OLD BUSINESS None. (Ordinance. No. 19-05 was withdrawn; Ordinances. No. 21-05 and 22-05 were rescheduled for July 6, 2005.). NEW BUSINESS
Resolution No. 05-34, A Resolution To Accompany Application For Preserve America Community Designation was introduced by Councilmember Barsky. Second by Councilmember Herman.
Discussion: Chris Strayer, Village Planner, stated that the program is sponsored by President Bush and focuses on designating and highlighting communities attempting to preserve their cultural and historical assets. He stated that Delaware and Oberlin, Ohio are designated cities. Several members of Council inquired on what Granville might get out of the designation. Mr. Strayer stated that there is a sign that depicts Granville as a Preserve America town and he later indicated that Granville could be eligible to apply for up to 12 million dollars in grant money set aside for Preserve America designees. Mr. Strayer stated that he spoke with the Historic Preservation Officer for this area and he thought it would be an appropriate thing for Granville to do. He stated that he hopes to send in an application by the third week of July. Councilmember Barsky inquired on whether or not they were aiming for the September 1 deadline. Mr. Strayer stated yes. Councilmember Herman inquired on the advantages for Granville and he asked if the application process would take a lot of the staffs time and work hours. Mr. Strayer stated that he didnt anticipate it taking much time. After asking his question Councilmember Herman was informed by Mr. Strayer about the eligible grant monies Granville could apply for if they are designated as a Preserve America town.
Motion carried. Resolution No. 05-34 is adopted.
Ordinance No. 23-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was introduced by Councilmember Herman. Second by Councilmember OKeefe. .
Mayor Robertson stated that Council would like to thank Molly Roberts for her work on the budget. Manager Hickman added that Chris Strayer and Steve Cartnal have also worked on this. He stated that Council has a good group of people working for them.
Mayor Robertson set the public hearing on Ordinance No. 23- 05 for July 6, 2005.
Ordinance No. 24-05, An Ordinance To Approve The Development Plan For The Speedway Gas Station And Convenience Store AT State Route 16 And Cherry Valley Road, Village of Granville, Ohio With Conditions was introduced by Councilmember Barsky. Second by Councilmember Main.
Mayor Robertson asked about the next to last Where As statement. She stated that it does not indicate who filed the application. Law Director Crites stated he would look into this matter before the public hearing. Vice Mayor Lucier inquired about the attached site plan in Councils packets. She stated that it depicts that the parcels have been platted. Mr. Strayer stated that it was incorrect when he and the law staff informed Council that the land had not been platted for other applicants. Vice Mayor Lucier confirmed with Mr. Strayer that the land is platted by the applicant.
Mayor Robertson set the public hearing on Ordinance No. 24- 05 for July 6, 2005.
Ordinance No. 25-05, An Ordinance To Enact And Adopt Chapter 1162 Of The Codified Ordinances Of Granville, Ohio was introduced by Councilmember Barsky. Second by Vice Mayor Lucier.
Councilmember Barsky stated that she would be submitting some changes before the public hearing and they are not in content, but wording.
Mayor Robertson set the public hearing on Ordinance No. 25- 05 for July 6, 2005.
Ordinance No. 26-05, An Ordinance To Place On The Ballot The Question Of Whether The Village Of Granville Should Authorize The Village Manager TO Execute A Lease Agreement With Brews And Blues Holding, LLC At the November 8m, 2005 General Election Pursuant To The Referendum Petition Filed By The Electors was introduced by Vice Mayor Lucier. Second by Councilmember OKeefe.
Mayor Robertson set the public hearing on Ordinance No. 26- 05 for July 6, 2005.
REVIEW OF MINUTES Regularly Scheduled Meeting of June 1, 2005. Councilmember Hartfield moved to accept the minutes as amended. Seconded by Councilmember Barsky. Motion carried, 7-0.
MAYORS COURT REPORT May The Mayors Court Report for the month of May was presented for review.
Discussion: Councilmember Barsky stated that she noticed a spike in citations for the month of May and she assumed it was due to the end of school. Mr. Cartnal stated that this is likely true and they tend to see spikes in the months of May and September due to the leaving and return of students. Councilmember Barsky moved to accept the May reports; seconded by Councilmember OKeefe. Motion carried 7-0.
Mayor Robertson instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes.
MANAGERS REPORT May The Managers Report for the month of May was presented for review.
Discussion: Councilmember OKeefe stated that she has been seeing a lot of heavy trucks in town. Mr. Cartnal stated that this is the time of year that you see more trucks due to construction. Manager Hickman stated that they are catching trucks that are in violation.
Councilmember OKeefe moved to accept the May report; seconded by Councilmember Hartfield. Motion carried 7-0.
Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes.
Economic, Finance, Personnel Committee (EFP) Hartfield, Herman, Lucier Councilmember Herman stated that he and Vice Mayor Lucier met with the Granville Fellowship in regards to their request for funds. He stated that the committee is suggesting to appropriate their request of $10,000. Mayor Robertson asked if the committee would be proposing an Ordinance. Manager Hickman stated that the Ordinance will be introduced at the July 6th meeting and up for vote in August.
Granville Foundation (Main) Councilmember Main stated that the Foundation does not have any suggestions for individuals to serve on the Arts Council. He stated that they are looking for names of people outside of the Foundation and asked for a list of anyone who previously applied to be provided to him. Mayor Robertson suggested that the Granville Foundation could interview outside candidates and make their recommendation or they could waive the right and have Council do so.
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) Lucier, Hartfield, Main Councilmember Hartfield stated that a meeting needs to be set up soon in light of the discussions over a 208 or 201 Plan. Manager Hickman added that the Burg Street drawings are back and this matter also needs discussed. Councilmember Hartfield asked Manager Hickman to look at adding an additional trash can at the Methodist Church for the Farmers Market. She also stated that several bricks on North Main street need to be replaced. Manager Hickman stated that he would have staff look at this matter and if they are unable to see the problem he will contact Councilmember Hartfield for the specific location. Furthermore, Vice Mayor Lucier stated that she was aware of at least two homeowners on Broadway who were thrilled with the changes on East Broadway. Councilmember OKeefe inquired on the width of Mt. Parnassus and if parking is possible. Manager Hickman stated that it will be the same width as before, but it will now have a curb. Councilmember Herman stated that one thing people arent understanding and he has tried to explain is that the paving has yet to be done and the curb will not seem so high once this is done. Manager Hickman added that he believes people will take pleasure in the road after it is paved and completed.
Planning Commission OKeefe Councilmember OKeefe stated that Meecham and Apel (Northstar Development/Granville Retail Center) have not yet submitted an application for a variance. She added that they have waived the 45 day limit for Planning Commission to make a decision. Councilmember OKeefe stated that the Planning Commission also looked at the proposed Demolition and AROD Ordinances. She stated that Mr. Mitchell asked why West Maple Street was not included in the AROD extension. Mr. Strayer stated that West Maple was not consistent with the architectural style of other homes in the neighborhood and they therefore did not include it. Mr. Strayer also stated that the Tall Pines application was officially withdrawn.
Planning & Zoning Committee (P&Z) Barsky, OKeefe, Robertson Councilmember Barsky stated that as of now Owens Corning is not interested in participating in the JEDD. She stated that she received information listing concerns as to why they do not wish to participate, and she stated that it would be easier to address these concerns in person. Councilmember Barsky agreed to provide the summary information to Council and she asked them to remain quiet about it at this time so that no misunderstandings come from Council.
Mr. Strayer and Councilmember Barsky discussed an upcoming meeting with ODOT in regards to the Speedway application. She stated that a representative from Council should attend the meeting. Councilmember Barsky stated she would attend if the meeting time could be changed because she has a conflict. Mr. Strayer stated that several representatives from ODOT are planning on attending the meeting and one of these representatives could not meet any earlier that day. Councilmember OKeefe agreed to try and attend the meeting on June 22, 2005. Recreation Commission OKeefe Councilmember OKeefe stated that there is still an issue regarding the placement of a bingo tent for the Fourth of July festivities. Manager Hickman stated he believed this was resolved. Councilmember OKeefe stated that the committee is still concerned and they are still in need of a place to put the tent. Manager Hickman stated that he would look into this matter and get back to Councilmember OKeefe. Councilmember OKeefe stated that the Rec Commission is also working on getting bids to grade their new fields.
Senior Committee Robertson No Report.
Union Cemetery Main Councilmember Main stated that the Committee will meet on June 28th at 7:00.
OTHER COUNCIL MATTERS
Tree and Landscape Committee Councilmember Barsky stated that she was made aware that the Tree and Landscape Committee was invoiced too late and some monies appropriated for last year had to come out of this years budget. She stated that the committee does not believe that they will need additional money at this point, but this is a heads up on the situation.
4th of July Float Mayor Robertson updated Council on what the small group decided for the 4th of July float. She stated that the Village will provide a vehicle to pull a Village hay wagon, and they will set chairs and tables on it. She stated that the theme will be Village Council celebrating 200 years of planning. Mayor Robertson stated that it was suggested by Law Director Crites that Council have a formal picture taken since they are the Bicentennial Council. Vice Mayor Lucier stated that the Bicentennial Products Committee has offered hats to Council. Mayor Robertson asked her to take care of accepting the hats. Manager Hickman agreed to see if he could get some t- shirts for Council to wear. He asked Council to email him on what size t-shirt they would like.
ADJOURNMENT (10:10 pm) Councilmember Barsky moved to adjourn. Second by Councilmember Hartfield. Motion carried, 7-0. Meeting adjourned.
Submitted by Melanie Schott