VILLAGE OF GRANVILLE COUNCIL MINUTES August 17, 2005
CALL TO ORDER (by Mayor Robertson at 7:35pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were Councilmembers Hartfield, Main, OKeefe, Vice Mayor Lucier, and Mayor Robertson; Manager Joe Hickman, and Law Director Mike Crites.
Councilmember Main made a motion to excuse Councilmembers Barsky and Herman. Second by Vice Mayor Lucier. Motion carried.
APPROVAL OF AGENDA (7:36pm) Councilmember Main moved to amend the agenda to include a brief recess at 8:30pm. Vice Mayor Lucier second. Motion carried.
CITIZENS COMMENTS Debbra Hannahs - 120 E. Broadway, owner of Home Pleasures, represents merchants who have submitted a letter requesting that the Blues Fest be moved from the downtown area to Bryn Du in 2006. She stated that anytime the streets are closed for an event it disrupts sales. She also noted that the noise was a concern and customer handicap parking was not accessible during these downtown events.
Ben Rader - 130 W. Broadway, noted that the Village has spent 1M + on the Bryn Du Mansion over the last 3 years and is concerned that the mansion will become a bigger burden on the General Fund. He suggested that the BluesFest could be made into something special for the Village, which cannot be done with the present venue. The Bryn Du Mansion property would be a great venue for that type of an event and could make money to support the mansion with sponsorship, title rights etc. He feels there are numerous reasons to have the BluesFest at Bryn Du and few reasons to have the event in the center of the Village. He feels this would be a great opportunity to support the mansion and if done properly could be turned into a world class event.
Mark Parris - 251 Bryn Du Drive, noted that several months ago a group of citizens came to Council with a concern over the ever increasing interactions with white tale deer in the Village. He said that an impromptu committee was formed and have met and reviewed legal aspects and biology of deer. He is requesting that Council assign the issue to a Council Committee for further review. The topic will be assigned to the LSSU Committee for review. Gayle Mulvey 3313 Raccoon Valley Road and Abigail Curtis 40 Hampden Drive, presented Council with a proposal for a Dog Park at Wildwood Park. Ms. Mulvey noted that the idea had first been discussed with the P&Z Committee. Some of the benefits of a park; to allow dogs to exercise and socialize safely; promote responsible dog ownership; and allow dogs owners to socialize. She noted that it has been the experience of communities with dog parks that dog owners cooperatively take responsibility of their own dogs and have proven responsible with clean up. The location at Wildwood would be easily accessible to most of the Village with water, restrooms and parking available. Ms. Mulvey feels it would be a neat community benefit for all of Granville. Following a brief discussion of expenses associated with a dog park, Council suggested that Ms. Mulvey and Ms. Curtis first get the support of the Evans Foundation, and then pursue avenues for funding. Ms. Mulvey suggested that the Granville Recreation Commission be approached for possible funding. Ms. Mulvey feels the price of the park is reasonable considering the benefit to the community. It was also noted that expenses have been kept to a minimum due to the style of fencing chosen. Village Planner Strayer will review the Flood Plain standards for compliance as it relates to fencing in the area. Ms. Mulvey will report back to Council.
Council thanked Ms. Mulvey and Ms. Curtis for their work on this project. Larry Fletcher - Executive Director of the Greater Licking County Convention & Visitors Bureau (LCCVB) gave a Powerpoint presentation explaining that the LCCVB is one of sixty six convention and visitors bureaus (CVBs) in the State of Ohio. He noted that some are tied to Counties (like this one), some are tied to cities and some are tied to regions. The mission of CVBs is to promote tourism and bring visitors and conventions in the area of representation. Licking Countys CVB was formed in 1981, although updated to the current version one year ago after a split from the Licking County Chamber of Commerce. Mr. Fletcher stated that he is privileged to be the first director of the LCCVB. He suggested that the LCCVB could market tourism for Granville. He also noted that one of the most significant accomplishments has been to create a new brand for the countys tourism product. Following the Powerpoint presentation explaining the process for creating the brand, including marketing and branding review teams, Mr. Fletcher noted the importance of promoting the advertising so that when visitors come to Licking County they will experience more than just attractions. They should discover something tangible that would draw them to the area again and again by escaping their world and finding themselves in ours. He gave examples of some of the ads that are being promoted and shared a TV commercial that is currently being seen on the Ohio News Network and a number of cable networks in the Columbus area.
Gloria Hoover commented that the Granville Lifestyle Museum has been working with the LCCVB since 1986 and very actively in the past year. She noted that the Lifestyle Museum has been dependant on them for bus tours. The community is very dependent upon visitors coming to Granville and bringing dollars, and feels that Larry is doing a great job with his marketing directors and is pleased that they are in place.
Council agreed that the ads have captured the County very well. They thanked Mr. Fletcher for his presentation. Ms. Hoover also addressed Council regarding a letter she has submitted to the Village Offices, Sentinel and First Federal. She noted that First Federal bought the property at 209 211 E. College Street with the intent of converting the property into a parking lot for First Federal employees and customers. Ms. Hoover noted that when First Federal built their new location on N. Prospect, it was required that they provide additional parking space for their employees. In January 2004, First Federal began discussing the idea of putting up a fence and demolishing the house. Noting that she is sympathetic with parking issues of downtown businesses she agreed, at that time, to support parking in the backyard only. However, when it comes to demolishing the house she feels there are two agendas, 1) she does not want to live next to a parking lot; and 2) what does the neighborhood want. She noted that as a result of meetings since January 2004 the neighbors are up in arms. First Federal has stated that they do not want to be landlords and the house has been vacant since purchased and it is deteriorating and needs work. Ms. Hoover feels the whole ploy is demolition by deterioration. In July there was a meeting between the neighbors and First Federal (Sara Wallace) who presented a drawing of the proposed parking lot. The neighbors countered with many reasons why a parking lot would be undesirable including the fact that the sidewalk is used by numerous pedestrians (children, etc) daily. She noted that the meeting ended with a stale mate. Therefore, she has decided to rescind her support of the fence for a parking lot, and will not cooperate in any way to proceed with a parking lot.
Mayor Robertson closed citizens comments at 8:21pm
PUBLIC HEARING None scheduled.
OLD BUSINESS None scheduled
NEW BUSINESS Resolution No. 05-39, A Resolution Appointing Molly Roberts As The Acting Village Manager Of The Village Of Granville, Licking County, Ohio And Establishing The Acting Village Managers Salary was introduced by Councilmember Main. Second by Councilmember Hartfield.
Discussion: It was noted that this recommendation comes from the EFP Committee. The salary will be covered by the 2005 Budget appropriation for the Village Manager.
Motion carried. Resolution No. 05-39 is adopted.
Resolution No. 05-47, A Resolution Of Appreciation For Joe Hickman was introduced by Councilmember Main. Second by Councilmember Hartfield.
Discussion: Mayor Robertson read the Resolution in its entirety.
Motion carried. Resolution No. 05-47 is adopted.
Council took a recess at 8:25pm to enjoy Whits Frozen Custard in celebration of Joes retirement.
Council re-convened at 8:50pm
Resolution No. 05-40, A Resolution Authorizing And Directing The Village Manager To Enter Into A Contract With The Mercer Group, Inc. was introduced by Councilmember OKeefe . Second by Councilmember Hartfield.
Motion carried. Resolution No. 05-40 is adopted.
Resolution No. 05-42, A Resolution To Authorize The Village Manager To Seek Bids For Burg Street Improvements was introduced by Councilmember Hartfield. Second by Councilmember Main.
Discussion: Following excellent input from many citizens, the LSSU Committee is recommending a solution to the problems of Burg Street while still maintaining the integrity of the street. Manager Hickman noted that funds will need to be appropriated, or the project may be bonded. That will be decided once the project has been bid.
Motion carried. Resolution No. 05-42 is adopted.
Resolution No. 05-43, A Resolution To Authorize The Village Manager To Advertise For Bids For The Purchase Of Water Treatment Chemicals was introduced by Councilmember Main. Second by Councilmember Hartfield.
Discussion: Annual houskeeping item.
Motion carried. Resolution No. 05-43 is adopted.
Resolution No. 05-44, A Resolution To Fill A Vacancy On The Granville Arts Commission was introduced by Vice Mayor Lucier. Second by Councilmember Hartfield.
Discussion: On behalf of the Granville Foundation, Councilmember Main noted that the Foundation is happy to have Meg Ginther represent them on the Arts Commission.
Motion carried. Resolution No. 05-44 is adopted.
Resolution No. 05-45, A Resolution Authorizing The Transfer Of Sick Leave Upon The Retirement Of The Village Manager was introduced by Councilmember OKeefe. Second by Councilmember Hartfield.
Discussion: Manager Hickman would like to transfer some sick time to an employee that has used their sick time due to a recent illness and possible future needs. It is noted that sick leave transfers will be considered on a case by case basis.
Motion carried. Resolution No. 05-45 is adopted.
Ordinance No. 33-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was introduced by Vice Mayor Lucier. Second by Councilmember Hartfield.
Mayor Robertson set the public hearing on Ordinance No. 33- 05 for September 7, 2005.
Ordinance No. 34-05, An Ordinance To Vacate A Portion Of An Existing Section Of South Granger Street was introduced by Councilmember Hartrfield. Second by Councilmember Lucier. Mayor Robertson set the public hearing on Ordinance No. 34- 05 for September 7, 2005.
EXECUTIVE SESSION Councilmember Harftfield moved to enter into Executive Session pursuant to ORC 121.22(G)(1), To consider compensation of a public employee. Second by Councilmember OKeefe.
Roll call: Hartfield (y), Lucier (y), Main (y), OKeefe (y), Robertson (y). 5-0
Time in: 8:59pm
Councilmember Main moved to return to regular session. Second by Councilmember Hartfield.
Roll call: Lucier (y), Main (y), OKeefe (y), Robertson (y), Hartfield (y). 5-0
Return to regular session: 9:44
Resolution No. 05-48, A Resolution Expanding The Duties And Responsibilities Of The Village Planner And Providing Additional Provisional Compensation was introduced by Councilmember Hartfield. Second by Councilmember Lucier.
Discussion: Councilmember Main moved to insert the annual salary of $50,000. Second by Councilmember OKeefe. Councilmember Hartfield made a motion to remove proposed Section III. Second by Vice Mayor Lucier.
Motion carried. Resolution No. 05-48 is adopted.
REVIEW OF MINUTES Special Meeting of August 2, 2005. Councilmember Hartfield moved to accept the minutes as amended. Seconded by Councilmember OKeefe. Motion carried, 5-0.
Regularly Scheduled Meeting of August 3, 2005. Councilmember Hartfield moved to accept the minutes as amended. Seconded by Councilmember OKeefe. Motion carried, 5-0.
MAYORS COURT REPORT June The Mayors Court Report for the month of June was presented for review.
Discussion: None Councilmember Main moved to accept the June reports; seconded by Councilmember OKeefe. Motion carried 5-0.
Mayor Robertson instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes.
MAYORS COURT REPORT July The Mayors Court Report for the month of July was presented for review.
Discussion: It was noted that there were not many problems during the 4th of July. Vice Mayor Lucier suggested that Community Service hours be reported in the future. Councilmember Main moved to accept the July reports; seconded by Councilmember Hartfield. Motion carried 5- 0.
Mayor Robertson instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes.
MANAGERS REPORT June The Managers Report for the month of June was presented for review.
Discussion: It was noted that there have been numerous trucks cited for overweight loads.
Councilmember Hartfield moved to accept the June report; seconded by Councilmember O;Keefe. Motion carried 5-0.
Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.
MANAGERS REPORT July The Managers Report for the month of July was presented for review.
Councilmember Hartfield moved to accept the July report; seconded by Vice Mayor Lucier. Motion carried 5-0.
Mayor Robertson instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes.
Economic, Finance, Personnel Committee (EFP) Hartfield, Herman, Lucier The Committee will begin collecting information for 2006 wage issues, including reviewing pay rates and attempting to determine whether the Village is still competitive. 2006 Budget reviews with Finance Director Molly Roberts will begin. It was concluded that transfer of sick leave would be addressed on a case by case basis. An agreement was reached with Adelphia for a three year term with an agreement to continue to provide courtesy cable service to many of the public buildings in Granville, with an extension to the Library and Bryn Du mansion. Adelphia has also agreed to provide a public access channel. Additionally, the GACC has requested that the Village pay for some of the lighting and wiring costs of the December Christmas trees. It was recommended by the Committee that the GACC use whatever is left over in the Business Development Fund. It was recommended that a Committee to review Petunia Park conditions be negotiated by property owners and not initiated by the Village. St. Lukes has asked the Village to request that they be exempt from property taxes. The Committee feels this issue should come before the full Council. Kendal Sewer Agreement will be reviewed by Kendal. Village Planner Chris Strayer gave an update on River Road to the Committee.
It was decided that the 2006 BluesFest review should be done in October/November by the Planning & Zoning Committee.
Granville Foundation (Main) No report.
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) Lucier, Hartfield, Main The Committee met this evening to discuss Burg Street. Comments were received from the neighbors. Many ideas and suggestions were given. A concern was expressed that the area would become a speed trap, however it does need to be widened and improvements made so that the road will be safer. It was noted that the Committee and staff have listened to the concerns via several meetings and incorporated them into the design and engineering. The road will only be widened to 18 feet, whereas local streets are usually 22-24 feet wide. The tree lawn will be increased so that trees can be planted.
The LSSU Committee will include on their next agenda the topic of deer hunting in the Village.
Planning Commission OKeefe Several sign and change of use applications. First Federal fence application was tabled. Councilmember OKeefe is unavailable to attend the August 22 meeting. Mayor Robertson will attend in her absence.
Planning & Zoning Committee (P&Z) Barsky, OKeefe, Robertson No report. Next meeting is scheduled for September 2, 2005 2pm. Recreation Commission OKeefe No report
Senior Committee OKeefe No report
Union Cemetery Main Councilmember Main reported that there will be a pagent at the Old Colony on September 10th and 11th . There will also be a dedication to the late Carl Frazier for his role in the rehabilitation of the Cemetery.
OTHER COUNCIL MATTERS Mayor Robertson reminded everyone to attend the Bicentennial picnic on Sunday, August 21, 2005.
Mayor Robertson, along with Councilmember OKeefe and Village Planner Chris Strayer attended a CVR/SR16 meeting. Matt Hill, of LCATS discussed the presentation that will be given at TRAC on October 20, 2005. Council should consider beforehand whether it will participate financially. Mr. Strayer advised that the Planning & Zoning Committee should review the financial needs and make a recommendation to Council. Ms. Robertson noted that it was encouraging to see many different entities working together in a team effort. She also noted that Chief Cartnal had done a terrific job in providing traffic statistics from the intersection. Mayor Robertson, along with Councilmember OKeefe and Village Planner Chris Strayer attended a Community Connections meeting. There was a developer in attendance who discussed an interest in pursuing a development on the Fackler property at the corner of CVR and Newark-Granville Road. The plan included one anchor store (Drug Mart) with many smaller stores. It was noted that this type of development does not fit within Granvilles zoning regulations. Ms. Robertson, OKeefe and Mr. Strayer will meet with the developer, if necessary, for further discussion.
ADJOURNMENT (10:40pm) Councilmember Hartrfield moved to adjourn. Second by Councilmember OKeefe. Motion carried, 5-0. Meeting adjourned.
Submitted by Beverly Adzic, Village Clerk