Granville Community Calendar

Council Minutes 8/3/05

VILLAGE OF GRANVILLE COUNCIL MINUTES August 3, 2005

CALL TO ORDER (by Mayor Robertson at 7:34pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were Councilmembers Barsky, OKeefe, Herman, Vice Mayor Lucier, and Mayor Robertson; Law Director Mike Crites and Finance Director Molly Roberts.

 Councilmember Barsky made a motion to excuse Councilmembers Main and Hartfield. Second by Councilmember Herman. 

APPROVAL OF AGENDA ( 7:36pm) Councilmember Barsky moved to remove the Public Hearing on Ordinance No. 21-05 because the Ordinance will be taken off the table and withdrawn during Old Business. Vice Mayor Lucier moved to accept the agenda as amended, seconded by Councilmember Barsky. Motion carried. 

CITIZENS COMMENTS (7:40pm) Art Morrow, 736 Mt. Parnassus Drive thanked Village Council and the Planning & Zoning Committee for taking into consideration the comments made by neighborhood residents regarding the proposed changes to the Architectural Review Overlay District. He feels the newest proposal for the Suburban Business District makes more sense and looks forward to the new language. Barb Hammond  President of the Granville Area Chamber of Commerce asked for Councils consideration in involving additional entities in the interview process during the search for a new Village Manager. The Chamber feels there should be a representative from its professional and retail membership, as well as representation from the School Board, Denison University, and Granville Township. Recognizing that Granville is entering a challenging time this could be an ideal opportunity to re-establish connection between all entities, as Village matters and decisions affect the entire community. It is noted that one of the Executive Search Firms being considered has recommended that Council hold a reception for the purpose of allowing an opportunity for the community to meet and interact with the candidates. Mayor Robertson stated that this suggestion would be taken into consideration.

 Bill Habig  MORPC  Mr. Habig gave a power point presentation regarding the need for a Planning Accord for the SR161 freeway corridor between New Albany and Granville. He explained the projected growth in this section of the County. A survey of Licking County residents that most respondents were satisfied with the quality of life in Central Ohio, and are neutral with the concern of growth. The survey also noted that 91% of those responding to the survey agree that infrastructure should be built at the time of development and that schools should coordinate planning with new development. Mr. Habig went on to explain that there is a seven county regional growth strategy (Regional Connections), of which Licking County is participating. He also noted that the Rocky Fork Blacklick Accord (done by New Albany and Columbus), which lasted 10 years, has been reasonably successful. The idea is to create a panel of one representative each from Licking County, New Albany, Jersey Township, St. Albans Township, Alexandria, Granville Township and Granville Village (and others as necessary) to decide the content of such an Accord. The mission of the Accord would be to bring a Unified Growth Management Plan to an area facing the pressures of development and change. The purpose is to knit together large and small communities, townships and municipalities. The outcome would be to provide a Unified Growth Plan, not a Master Plan or a detailed Zoning Plan, but rather a conformed guideline for all governments. The main reason for the Accord is the freeway and the changes that will take place along the natural corridor. The Accord would protect the area in a constructive manner by protecting natural resources, such as watershed and creeks. Some of the benefits to the Granville community would be the use of the MORPC GIS mapping and land use model, it would maximize economic impact and make the best use of the intersection, it would protect Raccoon Creek watershed, support local goals/plans, provide a voice, and facilitate working with neighboring governments for future plans. Mr. Habig is requesting Village Councils support in agreeing to participate in the SR 161/Licking County Planning Accord. Once support is received, MORPC will meet with all entity representatives to define what will come from the Plan. The Plan will be tailored to the needs of those entities. Mr. Habig made it clear that the purpose of this Accord is not to solicit membership to MORPC. The Accord will move forward as soon as support is received from the County, which is expected within the next two weeks. The entire plan will most likely take 12- 24 months to complete, depending on resources and membership. Mr. Habig feels this should not be an expensive process adding that there are some funds in the Regional Growth Project &and consulting will be provided by MORPC. 

Mayor Robertson closed public comments at 7:56 pm. 

PUBLIC HEARING Ordinance No. 27-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses.

No one appeared to speak for or against Ordinance No. 27-05

 Ordinance No. 28-05, An Ordinance To Amend Section 1305.01 Of The Codified Ordinances Of The Village of Granville.

No one appeared to speak for or against Ordinance No. 28-05

 OLD BUSINESS Ordinance No. 27-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses was reintroduced by Vice Mayor Lucier. Second by Councilmember Herman. Councilmember OKeefe was recused.

Discussion: This is a one-time request that comes as a recommendation from the EFP Committee. The funds are to be used only to cover expenses of this fiscal year.

Roll call vote: Herman (y), Lucier (y), Robertson (y), Barsky (y). Motion Carried. Ordinance No. 27-05 is adopted (4,0).

On behalf of the Granville Fellowship, Director Jackie OKeefe thanked Council for their support. 

 Ordinance No. 21-05, An Ordinance To Amend Chapter 1161 Of The Codified Ordinances Of Granville, Ohio was removed from the table by a motion from Councilmember Barsky. Second by Councilmember Herman. Motion carried. (5-0)

Councilmember Barsky made a motion to withdraw Ordinance No. 21-05. Ms. Barsky suggested that based on considerable discussion by the P&Z and input from the community it is clear that there is a lack of understanding as to the rationale of the proposed amendments. It was decided that the same goal would be accomplished by re-vising the Suburban Residential Regulations. Second by Councilmember Herman.

Motion carried. Ordinance No. 21-05 is withdrawn (5,0). 

Ordinance No. 28-05, An Ordinance To Amend Section 1305.01 Of The Codified Ordinances Of The Village Of Granville was reintroduced by Councilmember Barsky. Second by Councilmember OKeefe.

Discussion: Amendments are the recommendation of Village Planner Chris Strayer. Mr. Strayer stated that the rationale for the increase in fees comes from the considerable amount of administrative time necessary to complete applications. The current fee structure has not been reviewed since 2000. Finance Director Molly Roberts noted that these fees go into the General Fund and offset some of the expenses incurred in administrating applications in the Planning & Zoning Department. Mr. Strayer noted that the fees for smaller applications like fences, sheds, and such were not increased significantly. Rezoning fees for PUDs and Development Plans were considerable due to their administrative requirements. Roll call vote: Lucier (y), OKeefe (y), Herman (y), Barsky (y), Robertson (y). 

Motion Carried. Ordinance No. 28-05 is adopted (5,0) NEW BUSINESS Resolution No. 05-37, A Resolution To Authorize The Village Manager To Advertise For Bids For 2005 Street Painting was introduced by Councilmember OKeefe. Second by Councilmember Herman.

Discussion: This is an annual housekeeping item. 

Motion carried. Resolution No. 05-37 is adopted. 

 Ordinance No. 29-05, An Ordinance To Amend Chapter 1162 Of The Codified Ordinances Of Granville, Ohio was introduced by Councilmember Barsky. Seconded by Councilmember OKeefe.

 It is noted that these amendments are a result of citizens comments and the need to clarify the nature of notifications and rationale of the Demolition Ordinance. 

 Mayor Robertson scheduled a public hearing on Ordinance No. 29-05 for September 7, 2005. 

 Ordinance No. 30-05, An Ordinance To Amend Chapter 1161.05(b) Of The Codified Ordinances Of Granville, Ohio was introduced by Councilmember Barsky. Seconded by Councilmember Herman.

 It is noted that this is an amendment to the Architectural Review Overlay District regulations in order to clarify building massing specifications. 

 Mayor Robertson scheduled a public hearing on Ordinance No. 30-05 For September 7, 2005. 

 Ordinance No. 31-05, An Ordinance To Enact Section 1163.03(d) Of The Codified Ordinances Of Granville, Ohio was introduced by Councilmember Barsky. Seconded by Vice Mayor Lucier.

 It is noted that the Planning & Zoning Commission recommends the addition of Section D, making Planning Commission approval necessary by addressing the issue of size related to additions, expansions, renovations and remodeling. The key is that when a building mass is greater than 25% enclosed space of the current structure, it will need to be reviewed under the AROD regulations.

 Mayor Robertson scheduled a public hearing on Ordinance No. 31-05 For September 7, 2005. 

 Ordinance No. 32-05, An Ordinance To Repeal Section 1159.03(e) Of The Codified Ordinances Of Granville, Ohio was introduced by Councilmember OKeefe. Seconded by Councilmember Barsky.

 The rationale of this Ordinance is to remove the parking requirements within the Village District so the responsibility of parking isnt the burden of the individual property/business owner but the responsibility of the businesses as a whole, i.e. Government bodies, Chamber of Commerce.

 Mayor Robertson scheduled a public hearing on Ordinance No. 32-05 For September 7, 2005. 

REVIEW OF MINUTES Regularly Scheduled Meeting of July 6, 2005 Councilmember Herman moved to accept the minutes as amended; seconded by Vice Mayor Lucier. Motion carried, 5- 0. 

COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP)  Hartfield, Herman, Lucier Three major items need addressed with the Committee: 1)Mid year budget information, 2)Time Warner/Adelphia would like to meet with the Committee, 3) River Road plan. A meeting is being scheduled.

Granville Foundation  Main No Report.

Councilmember Hartfield arrived. 8:30pm

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU)  Lucier, Hartfield, Main Timing issues regarding the SR16/37 light was a current topic of the Committee. The Township will be submitting a letter to ODOT regarding concerns and has requested that the Village join them in that effort. Burg Street was discussed and the Village engineer was present. There was discussion regarding the use of concrete vs. timbers as a retaining wall. It was suggested that concrete would be the best solution based on longevity. The concrete can be stamped to look like brick with a cover of ivy. This topic will be addressed again during the August 17th meeting with the neighborhood. Further discussions will include wider tree lawn, and speeding issues and concerns. It was suggested that the current brick be removed and replaced with new brick, as the old brick is impossible to match. It was also mentioned that the old brick, once removed, could possibly be sold as souvenirs.

208 Plan  In a discussion with County Planner Jerry Brehms, Village Planner Chris was advised that the County would welcome the Villages plan, which could then be included in the County wide plan. Mr. Strayer will work with the Village Engineer to get the information about current infrastructure and fees, and compile an RFP to recruit a consultant. The expenses for the Plan will be included in the 2006 Budget.

Planning Commission  OKeefe Various sign applications were approved.

Planning & Zoning Committee (P&Z)  Barsky, OKeefe, Robertson Councilmember Barsky thanked members of the Committee for their dedication and efforts. The most recent amendments reflect the changing times and pressures and the need for the communitys quality of life to continue. The Dog Park is proceeding. Richard Pinkerton addressed the meeting with regard to certain properties joining the JEDD. Recreation Commission OKeefe Denison University is planning a 3K and 5K cross country meet at the Bryn Du property this fall.

Senior Committee  OKeefe No Report.

Union Cemetery Main No Report. 

OTHER COUNCIL MATTERS Resolution No. 05-37, A Resolution Of Council Support To Participate In A SR 161 Corridor/Licking County Planning Accord was introduced by Councilmember Herman.

Discussion: It was noted that no funds are currently required from the Village. This Resolution is in cooperation with other communities in supporting and participating in the Accord. The section of SR 161 from New Albany to SR 310 will go to bid May 2006, with the section from SR 310 to Granville going to bid May 2007. Projected completion of the corridor is 2009.

 An amendment was made to Section I with regard to Village representation on the Accord.

 Motion carried. Resolution No. 05-38 is adopted. (6-0)

 JEDD - Councilmember Barsky advised Council that she had met with Jim Havens (Township Trustee) and representatives from Owens. Owens has requested that their internal representatives review the JEDD before further action is taken, and will return by October 1, 2005 with their suggestions for the Owens property. Ms. Barsky noted that this does not preclude further discussion with others with regard to the JEDD template. 

 Spring Valley  Councilmember Barsky reported that she and Mayor Robertson have met with Jim Havens (Township), Pat Mohler (Chamber), and Ann Ormond (property owner) to discuss the familys plans for the property. Ms. Barsky also noted that she had received an e-mail inquiry from CD Williams and Associates, who will be doing the marketing of the property. Ms. Barsky informed them that the Village currently has no control because the property is in the Township. She did, however, suggest that they review the Township General Business District regulations, and the JEDD for appropriate zoning. Ms. Barsky also indicated that the Village would be very cautious in their review and consideration before extending sewer service and water without some firm agreement.

 Muskingum Watershed Conservancy District  Councilmember Barsky, along with Village Planner Chris Strayer, attended a meeting at the County Administration Building. She noted that all the residents in the District will be assessed in the near future for the changes necessary to upgrade the dams. 

 TRAC - Mayor Robertson reported on a meeting that she had attended with regard to the presentation for TRAC and the request for $5M. Mayor Robertson will introduce the presentation October 20, 2005 and is requesting that Chief Cartnal also attend to speak toward safety issues at SR16/CVR. Economic Development Seminar - Councilmember OKeefe noted that she, Finance Director Molly Roberts and Village Planner Chris Strayer attended a seminar sponsored by the Licking County Chamber of Commerce. It was suggested that communities who wished to attract development should provide clear and solid information online as developers review the internet for developable properties of interest. Mr. Strayer suggested that this type of information be provided by the Chamber of Commerce, i.e. developing, marketing, etc. 

 BluesFest  Councilmember Herman referenced a letter in the packet relative to the location of the BluesFest. Mr. Herman advised that he is on the BluesFest Board and most feel is a very good event for the community. In terms of the location, Mr. Herman feels the location is appropriate. He also requested that music be allowed until 10:30pm. He stated that typically the music lasts until around 10:15 and refreshments conclude around10:45pm. The streets are cleared around 11:00pm, and clean-up complete by midnight. Mr. Herman noted there was a rumor, yet to be substantiated, that there were objections to having the festival in the downtown area.

 Councilmember OKeefe noted that she would not be available to attend either of the next two Village Planning Commission meetings. She asked that another member of Council attend in her place.

 Finance Director Molly Roberts and Village Planner Chris Strayer excused themselves from the meeting.

 Executive Search Firm - Councilmember Hartfield reported on reference calls made on behalf of each of the two candidate firms. In reference to the Par Group, Ms. Hartfield noted that she spoke to the City of Moline, a community of 45,000, who said that the Par Group had been used by them many times. The Human Resources Director of Moline reported that the Par Group provided an excellent service, great candidates, gave suggestions and help throughout the process, altered the process to fit the needs of the community, and worked well with the staff and elected officials. Although they had no specific experience with Par Representative Greg Ford, they have had excellent experience with several different representatives from the company. It was noted that they have a great supportive staff and an enormous amount of contacts. Their most recent experience with Par Group netted an administrator with a great fit to the community.

 Ms. Hartfield also contacted the interim City Manager in Piqua for a reference on Mercer Group, Inc. She noted that the initial reference comments were mediocre but later attributed this to the fact that Piqua had made an unsuccessful attempt at completing the search process internally, and in fact were still in the process of completing their search using Mercer Group. The City Manager did note that Mercer Group had provided a decent group of candidates and that Mr. Dority (Murphy Group representative) was very professional and making a good effort. 

 Council discussed the presentations of the Special Council Meeting of August 2, 2005. Some of the notable comments/concerns: Mercer Group does a follow up evaluation after the first year. The representative from Mercer Group has been with the company for ten years. The lead individual from Par Group has only one year experience with this company. Par Group did not initially provide dates of when they worked with other communities. Council was concerned that possibly the Par Group sent a newer employee because Granville is not a larger community, and this would have been used as a learning tool for Mr. Ford. It was impressive that it appeared that the Mercer Group had an understanding of the nature of the community. It was also noted that Mercer Group was very conscious of the fact that Granville is a community with a college. Mr. Dority spoke of his work in similar towns with heavy academic connections and had been a former Oxford Village Manager.

It was noted that Mr. Dority did not express the same congeniality and personality interaction during Tuesdays presentations as Mr. Ford. However, it was concluded that the Mercer Group, Inc. had more experience, were detail oriented, more organized and better prepared. 

 Council unanimously agreed that Mercer Group Inc. would provide the best service in the search for a new Village Manager. Councilmember OKeefe made the motion to choose the Mercer Group, Inc. to provide the search for a Village Manager. Second by Vice Mayor Lucier. 

 Roll call vote: Herman (y), Barsky (y), Hartfield (y), Lucier (y), Robertson (y), OKeefe (y). (6-0) Motion carried. 

 There was a brief discussion of with regard to Council providing project priorities for Village Planner Chris Strayer. Council will review the list via e-mail and respond with suggestions for prioritizing the work load.

 Councilmember Barsky noted that she will not be in attendance at the next Council meeting. 

ADJOURNMENT ( 9:45pm) Councilmember Barsky moved to adjourn. Second by Councilmember Herman. Motion carried, 6-0. Meeting adjourned.

 Submitted by Beverly Adzic, Clerk of Council 

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