VILLAGE OF GRANVILLE COUNCIL MINUTES September 7, 2005
CALL TO ORDER (by Mayor Robertson at 7:32 pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, OKeefe, Vice Mayor Lucier, and Mayor Robertson; Law Director Mike Crites and Acting Village Manager Molly Roberts.
Vice Mayor Lucier made a motion to excuse Councilmember Main. Second by Councilmember Barsky. Motion carried.
APPROVAL OF AGENDA (7:33 pm)
Councilmember OKeefe made a motion to remove Resolution No. 05-51 from the agenda. Seconded by Councilmember Herman. Motion carried. Councilmember Barsky moved to accept the agenda as amended. Seconded by Councilmember Herman. Motion carried.
CITIZENS COMMENTS (7:34 pm) Kate Hanford, 555 West Broadway, spoke to Council in regards to setting up some type of recycling for Granville. She stated that she had spoken with Barb Burgess from Denison and she suggested seeing if the Granville Service Department would be willing to pick up recycle bins around the Village and drop them off at the Denison recycling facility where it could be sorted. Ms. Banford stated that Gambier works with Kenyon College in a similar way. Mayor Robertson suggested turning the matter over to the Village Planner, Chris Strayer. Mr. Strayer stated that he had a similar idea in mind and he would look into further discussing the matter with the LSSU Committee.
Steve Herb, 113 Trempell Lane, distributed a press release in regards to establishing a free online forum for citizens of Granville to exchange information about events, organizations, politics, etc. He stated that the address would be: granvilleohio.blogspot.com. Mayor Robertson asked whether he would monitor the site and what might happen if someone were to write something truly offensive. Mr. Herb stated that he has made two requests of the participants and that is that people use good taste when they post to the forum and to keep the business hype to a minimum. He also stated that he would have the ability to remove any inconsiderate comments. Mr. Herb stated that the setting up/maintenance of the communication forum is his gift to Granville.
Bill Heim, 133 East College Street, stated that he chairs the BZBA Board. He stated that the new Ordinance No. 32- 05 would alleviate problems that the BZBA has experienced when addressing problems with a required number of parking spaces. Mr. Heim stated that he was in support of the Ordinance.
Gloria Hoover, 213 East College Street, stated that she was in support of Ordinances No. 29-05 and 32-05.
Deb Jardini, 223 East College Street, stated that she is in support of Ordinances No. 29-05 and 32-05.
Sharon Sellito, 215 South Cherry Street, spoke in regards to Ordinance No. 30-05. She stated that she is having problems with a neighbor in regards to a structure they want to put in place and no one cares in Planning. Ms. Sellito asked why Council bothers making the Ordinances if no one will enforce them. Mayor Robertson stated that she attended the Planning Commission meeting that Ms. Sellito is referring to and it is in regards to a spa installation that her neighbor would like to put in. She stated that in this case the applicant (her neighbor) was asked to come back to the Planning Commission with a plan. Ms. Sellito went on to say that she could put in a water slide if she put some landscaping around it and the current AROD guidelines do not make any sense to her. Mayor Robertson stated that our Ordinances do not prohibit someone from requesting something. She stated that they can request whatever they would like and it will go through the proper channels. Mayor Robertson stated that this doesnt mean the request will be approved or denied.
Mayor Robertson closed public comments at 7:46 pm.
PUBLIC HEARING Ordinance No. 29-05, An Ordinance To Amend Chapter 1162 Of The Codified Ordinances Of Granville, Ohio. (Structural Demolition)
Discussion: John Castle, 216 East College Street, stated that he is in support of Ordinance No. 29-05.
Ordinance No. 30-05, An Ordinance To Amend Chapter 1161.05 (b) Of The Codified Ordinances Of Granville, Ohio. (Architectural Review Overlay District)
Discussion: Mayor Robertson stated that building massing was addressed in the Ordinance and changed to be more specific. Mayor Robertson read aloud Section 1161.05 (b) which is the new language in the Ordinance.
Ordinance No. 31-05, An Ordinance To Enact Section 1163.03 (d) Of The Codified Ordinances Of Granville, Ohio. (Suburban Residential District)
No one appeared to speak for or against Ordinance No. 31-05
Ordinance No. 32-05, An Ordinance To Repeal Section 1159.03 (e) Of The Codified Ordinances Of Granville, Ohio. (Village District)
No one appeared to speak for or against Ordinance No. 32-05
Ordinance No. 33-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses. (Executive Search Committee)
No one appeared to speak for or against Ordinance No. 33-05
Ordinance No. 34-05, An Ordinance To Vacate A Portion Of An Existing Section Of South Granger Street.
No one appeared to speak for or against Ordinance No. 34-05
Mayor Robertson closed the public hearings at 7:50 pm.
OLD BUSINESS Ordinance No. 29-05, An Ordinance To Amend Chapter 1162 Of The Codified Ordinances Of Granville, Ohio (Structural Demolition) was reintroduced by Councilmember Barsky. Second by Councilmember OKeefe.
Discussion: Councilmember Barsky discussed the changes made to the Ordinance. She asked that a friendly amendment be made to change detrimonious to detrimental in Section 1162.01. Vice Mayor Lucier stated that she had a process question and she wondered how matters would move from the Manager to the Planning Department. Mr. Strayer stated through an Ordinance. Vice Mayor Lucier stated that this ought to be clarified. Vice Mayor Lucier moved to amend with the following and add (f) to Section 1162.02: (f) Following recommendation by the Planning Commission or Manager and Planner Village Council will review the application and come to a decision by Ordinance within 60 days of the recommendation.
Second by Councilmember OKeefe.
Roll Call on Amendment for Ordinance No. 29-05: OKeefe, Barsky, Lucier, Hartfield, Herman, Robertson (6, 0).
Vice Mayor Lucier made a motion to amend Section 1162.05 Bond and change the last sentence in the first paragraph to read: Any future construction plans or landscaping that have not been implemented in a timely period consistent with the schedule will result in the Bond being forfeited.
The motion was not seconded.
Councilmember OKeefe stated that the committee discussed having a timeframe so those taking down structures would have to put something back on the property. She stated that she preferred the current language in the Ordinance that Vice Mayor Lucier moved to amend.
Vice Mayor Lucier explained that in the past the Village Manager has had to come to Council because he has had no real reason to extend the timeframe. Councilmember Barsky indicated that she is inclined to be flexible and perhaps if the Manager had an issue he/she could come to Council if there is a question.
Mayor Robertson stated that the current setup in the Ordinance seems to be reasonable and Council cannot anticipate everything that might happen. Mayor Robertson asked what might happen if someone demolished a house without permission. Mr. Strayer stated that there are sections in the Charter that impose a $500 a day fine until a structure is built. He stated that a permit for demolition is definitely needed.
Roll call vote: Hartfield, Barsky, Lucier, OKeefe, Robertson, Herman. (6-0). Ordinance No. 29-05 is adopted.
Ordinance No. 30-05, An Ordinance To Amend Chapter 1161.05 (b) Of The Codified Ordinances Of Granville, Ohio. (Architectural Review Overlay District) was reintroduced by Councilmember Barsky. Second by Councilmember OKeefe.
Discussion: Councilmember Hartfield stated that the memo indicated that there would not be an AROD extension, unless extensive changes would take place. Councilmember Barsky stated that based on the citizens comments, they agreed to change Ordinance 30-05 and AROD standards, but the Suburban Residential District Regulations would be the best place to handle the massing issues. Mayor Robertson stated that they felt they were accomplishing the same thing they set out to do, but in a different way. Councilmember Herman stated that he is glad this is being addressed and he thinks it was a terrific idea to be very specific.
Roll call vote: Barsky, Lucier, OKeefe, Robertson, Herman, Hartfield. (6-0). Ordinance No. 30-05 is adopted.
Ordinance No. 31-05, An Ordinance To Enact Section 1163.03 (d) Of The Codified Ordinances Of Granville, Ohio. (Suburban Residential District) was reintroduced by Councilmember Barsky. Second by Councilmember OKeefe.
Discussion: Councilmember Barsky made a friendly amendment to change the word and to an.
Councilmember Barsky made a motion to adjust the order in Section 1163.03 (d) (1) Review and approval by the Planning Commission would be required for any new structure. (2) In any application where an addition, expansion, renovation, or remodeling to and existing structure is proposed, if the new enclosed square footage is greater than 25% of the existing, structure, the application must follow the guidelines of the AROD. This includes all development requirements outlined in Chapter 1161 and review and approval by the Planning Commission.
Second by Councilmember Herman. Roll Call Vote on Amendment: Barsky, Hartfield, Herman, Robertson, OKeefe, Lucier. (6, 0).
Councilmember Barsky stated that she would recommend changing the reference to footprint to square footage. Mr. Strayer stated that a footprint of a home would remain the same even if a third story addition were added, so he felt that the square footage is the best thing to go by. Mayor Robertson commented that they need to remember what they are trying to prevent and she wondered if it would be wise to change the total percentage to 20%, rather than 25%. Councilmember Herman asked how many of the homes in the Village would be affected by the Ordinance. Mr. Strayer stated 2/3rds. Mayor Robertson stated that there was a case that initiated this Ordinance and she wondered what the percentage addition was estimated to be in this case. Mr. Strayer stated 40%.
Councilmember Barsky made a motion to change the percentage in Section 1163.03 (d) (2) from 25% to 20%. The motion was seconded by Councilmember OKeefe.
Roll Call Vote on Amendment for Ordinance 31-05: Hartfield, Robertson, Herman, OKeefe, Lucier, Barsky (6, 0)
Roll call vote on Ordinance No. 31.05: Lucier, OKeefe, Robertson, Herman, Hartfield, Barsky. (6-0). Ordinance No. 31-05 is adopted.
Ordinance No. 32-05, An Ordinance To Repeal Section 1159.03 (e) Of The Codified Ordinances Of Granville, Ohio. (Village District) was reintroduced by Councilmember Barsky. Second by Councilmember OKeefe.
Discussion: Councilmember Barsky stated that the idea is to delete any parking requirements for the business district from the code and the rationale is to make parking the responsibility of everyone involved. She added that they also want to have the parking requirements looked at and studied. Vice Mayor Lucier asked if people can build homes without having off-street parking. She stated that she agrees with the Ordinance in the business district, but she would not want it to apply to the residential district. Vice Mayor Lucier moved to amend Section 1159.03 (e) Other Requirements to read as follows:
(1) For permitted and conditional uses within the VRD, all required parking is to be provided on site. (2) All application requirements of the landscaping, sign, architectural review and general regulations of this Zoning Ordinance shall be met. (3) Outdoor storage or display of merchandise on public sidewalks shall be prohibited unless written application is made and approval granted by the Village Manager or his/her designee.
Second by Councilmember Barsky.
Roll Call Vote on Amendment for Ordinance 32-05: Herman, Hartfield, OKeefe, Lucier, Barsky, Robertson (6, 0).
Councilmember Herman stated that he would like to see a cap put on the number of spaces. Mr. Strayer stated that this Ordinance is a first step and they need to further address parking issues with a study. He stated that he agreed that there should be a cap put on the number of parking spaces.
Dan Bellman, 320 North Pearl Street, spoke to Council about the parking spaces. He stated that he sees it as appropriate for the downtown areas, but feels areas on South Main and Prospect should not be included. Councilmember Herman stated that its a balance because you do not want to discourage downtown businesses who are aiming to make the downtown area thrive. Mayor Robertson stated that there are points being brought up that deserve to be heard in committee, and she suggested moving on with the Ordinance and addressing them later in committee. She stated that the Ordinance could also be tabled or voted down.
Councilmember Hartfield made a motion to Table Ordinance No. 32-05. Second by Vice Mayor Lucier.
There were 4 (Yeas) and 2 (Nay-Barsky, Robertson). Ordinance No. 32-05 is tabled.
Ordinance No. 33-05, An Ordinance To Amend Ordinance No. 30-04 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2005 And Revising Sums For Operating Expenses. (Executive Search Committee) was reintroduced by Councilmember Lucier. Second by Councilmember Barsky.
Discussion: Councilmember Herman asked if the amount replaces the fixed price. Molly Roberts stated yes. Vice Mayor Lucier asked if this amount includes the reimbursements. Molly Roberts stated yes.
Roll call vote: Robertson, Herman, Hartfield, Barsky, Lucier, OKeefe. (6-0). Ordinance No. 33-05 is adopted.
Ordinance No. 34-05, An Ordinance To Vacate A Portion Of An Existing Section Of South Granger Street was reintroduced by Councilmember Hartfield. Second by Vice Mayor Lucier.
Discussion: Village Planner, Chris Strayer, stated that this is a road right of way and there has been agreement with the property owners on this matter. Councilmember Herman asked what the advantages are and why this is being done. Mr. Strayer stated that it is a right of way that will not ever improve and there are upkeep costs and maintenance issues. Councilmember Barsky asked about the small portion that will not be vacated. Mr. Strayer stated that there is agreement with the property owner that they maintain this portion and it will be considered a driveway.
Roll call vote for Ordinance No. 34-05: Herman, Hartfield, Barsky, Lucier, OKeefe, Robertson. (6-0). Ordinance No. 34-05 is adopted.
NEW BUSINESS Resolution No. 05-49, A Resolution For Adoption Of The National Incident Management System (NIMS) was introduced by Councilmember Barsky. Second by Councilmember OKeefe.
Discussion: Molly Roberts stated that the Resolution comes from a request by the Licking County Homeland Security and it allows the Village to receive FEMA funds if ever needed.
Motion carried (6, 0). Resolution No. 05-49 is adopted. Resolution No. 05-50, A Resolution To Support Of Make A Difference Day was introduced by Councilmember Hartfield. Second by Councilmember OKeefe.
Discussion: Councilmember OKeefe asked if Heath and Newark are involved. Mayor Robertson stated yes and this was discussed at their last joint meeting. Councilmember OKeefe asked what the obligations are. Ms. Roberts stated none. Ms. Roberts stated that the City of Heath is working with their Rotary on a knitting project and she plans to ask the Granville Rotary if they are interested in participating in a similar project. Councilmember Herman stated that he would have liked to have seen an actual project tied to the Resolution. Mayor Robertson stated that the passage of the Resolution would allow that to happen.
Motion carried (6, 0). Resolution No. 05-50 is adopted.
REVIEW OF MINUTES Regularly Scheduled Meeting of August 17, 2005 Councilmember OKeefe moved to accept the minutes as amended; seconded by Councilmember Hartfield. Motion carried, 6-0.
Council discussed a reference in the minutes in regards to a letter about the Bluesfest. They later moved the discussion to Other Council Matters.
COMMITTEE REPORTS Economic, Finance, Personnel Committee (EFP) Hartfield, Herman, Lucier Councilmember Hartfield stated that she would like to see the committee review the St. Lukes request at their next meeting. She asked that St. Lukes be contacted and asked to attend the next meeting once a date has been agreed to. Council also discussed some information they needed from Law Director Crites in regards to the lease agreement. Law Director Crites is working with Molly Roberts to get the needed information. Members of Council were at first unsure if the matter was coming directly to Council or going to the EFP Committee first. Mayor Robertson stated that it would be her preference to see the matter discussed in committee and then go to Council.
Granville Foundation Main No Report.
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) Lucier, Hartfield, Main Councilmember Hartfield stated that a meeting needs to be set up. Village Planner, Chris Strayer agreed.
Councilmember Hartfield also stated that she would like to see the bricks on North Main Street addressed. Mr. Strayer stated that he would contact the Service Director about this.
Councilmember Hartfield stated that she would like to know the status of the light on State Route 37 in regards to timing. Councilmember Herman stated that a letter should be sent to ODOT and that he sees there being a risk for something bad to happen at this light. Mr. Strayer stated that he and Jim Havens are working together on sending a letter to ODOT. Councilmember OKeefe inquired if there are any police reports with accidents at this location. Mr. Strayer stated that this would not be Granvilles jurisdiction, but the Licking County Sheriffs Office.
Councilmember Hartfield inquired on the completion date for the Cherry Street bridge project. Mr. Strayer stated that he would contact the project manager and get a status report.
Councilmember Hartfield stated that the Farmers Market will be held in the Methodist Church parking lot during the Bluesfest. She asked that the barricades that they normally use be placed in the alley between the church and the parking lot. Councilmember Hartfield also asked to have No Parking signs put on North Main Street on the evening of Friday, September 16th. Mr. Strayer agreed to see that this is completed. Planning Commission OKeefe Mayor Robertson attended the meeting and reported that a fence for First Federal Savings was approved. She said that there were some people who spoke against the fence, but the Planning Commission felt the fence was being placed on First Federal Savings property and they approved the application. Mayor Robertson went on to say that there was fervent discussion between neighbors in regards to a spa Dan Rogers would like to place on his property. She indicated that the spa would be placed in the ground. Mayor Robertson stated that she indicated earlier that evening that they would review the request, but there are some underlying issues. Mayor Robertson stated that applications for 312 East College and 224 East College were approved. She stated that Lisa McKivergin spoke in regards to 224 East College and they wish to turn the property into four condos. She added that the application was approved on the condition that the final windows were approved. Mayor Robertson stated that an application from Unizan Bank to place an ATM was approved. She stated that there was a work session for a home on West Broadway that got favorable responses and there was also a work session with Cleveland Hall/Denison University. She stated that this building is located off of College Street and they are proposing some exciting changes. Mr. Strayer stated that he has the presentation if anyone would like to review it. Councilmember Barsky stated that the drawings do not seem to be compatible with the rest of the buildings character. Mayor Robertson stated that nothing has been agreed to since it was a work session. She also stated that the representatives from Denison suggested possibly closing off College Street from North Mulberry St. to Plum St. to make this area more pedestrian friendly. Planning & Zoning Committee (P&Z) Barsky, OKeefe, Robertson Councilmember Barsky stated that Al Packer was representing the owners of the Ruth Styche property and inquired on having water and sewer extensions made to the property. She stated that Mr. Packer indicated that he believes other property owners in this area will demonstrate a similar interest. Councilmember Barsky stated that Mr. Packer was asked to find out what the property owners are interested in doing and he expressed an understanding that the Village is not interested in development that results in sprawl, and that the communications will be necessary amongst the owners, Township, and Village.
Councilmember Barsky stated that Mr. Pinkerton and Mr. Hester are interested in proceeding with the JEDD. She stated that this matter will be on the Township agenda for September 14th. Councilmember Barsky stated that although the property size is small (15 acres), it could be a start. Councilmember Barsky stated that a possible Ordinance could come as early as September 21st.
Councilmember Barsky stated that Mr. Strayer is working on the 208 Plan and this could result in needing to develop a new Comprehensive Plan.
Councilmember Barsky stated that Jim Havens has expressed concern about the visual impacts of cell towers. She stated that Mr. Strayer suggested working on the zoning that results in good service for the community and looks good in the Village. Councilmember Barsky stated that Mr. Havens indicated that the township cannot have any control on this, while the Village can.
Councilmember Barsky stated that a study is needed at the Speedway intersection to see if there should be dual turn lanes, but the Village does not have the ability to ask for one. She stated that they can not move forward on the Speedway approval until they have ODOT approval. Mr. Strayer stated that they thought ODOT would require a study and they will send a letter of facts to ODOT. Councilmember Barsky stated that the court has mandated that Speedway be built pending approval of ODOT, and Mr. Strayer and Mr. Crites will write a letter to ODOT headquarters (and District 5) laying this out. Law Director Crites added that it is important that this be done quickly so the Village doesnt appear to be dragging their feet.
Councilmember Barsky stated that the committee also discussed parking requirements with Mr. Heim. She stated that they discussed the possibility of having a parking study done. Vice Mayor Lucier stated that the committee minutes indicate that Mr. Strayer will create a proposal to bring to the next Council meeting. Mr. Strayer stated that he is working on this.
Councilmember Barsky stated that the next P&Z Committee meeting will be September 13th and they could possibly have some stuff ready for the next Council meeting September 21st. Recreation Commission OKeefe Councilmember OKeefe stated that the last meeting was held at the Conservation Club. She stated that the Recreation Commission has made a request for Village office space. Molly Roberts added that this is one of two requests that have come in. She stated that both requests will go to the EFP Committee. Senior Committee OKeefe No Report.
SR 161 Accord Barsky, OKeefe Councilmember OKeefe stated that she will attend the meeting on September 28th.
Tree & Landscape Barsky No Report.
Union Cemetery Main Council reminded people about the Stones Falling Westward Pageant at the cemetery on Saturday, September 10 and Sunday, September 11 4:00pm. There will be a plaque dedication for Karl Frazier at 3:30 on September 10th.
OTHER COUNCIL MATTERS Community Involvement Hurricane Katrina Mayor Robertson stated that she asked for this to be placed on the agenda so Council could discuss ways in which they can get involved. She stated that she has spoken with Mark Andrew (who lives in the Village) and he works for FEMA. She stated that she has asked him to be on the lookout for ways that the Village can help. Mayor Robertson stated that it could be that there are so many independent things happening that there is no need to put something together. Mayor Robertson also stated that Molly Roberts distributed a list of ways to offer assistance with the Ohio Municipal League. She stated that they have the option to be a sister city with another town affected by the storm. Councilmember OKeefe wondered if there might be a way to sponsor a family to live here in Granville. Vice Mayor Lucier stated that she saw a news report where a town in Massachusetts did this, and they did ask for the refugees to have some ties to that particular area. Councilmember Herman suggested looking at what other municipalities are doing. Law Director Crites stated that Pataskala is sending some of their police staff down to the Gulf area to assist and they are receiving their full pay. Councilmember Barsky stated that there may need to be some time for all of the involved relief organizations to sort things out. Mayor Robertson added that it will take the effort of the entire community to assist the victims of Hurricane Katrina. Vice Mayor Lucier stated that one option might be to discount water bills of those who contribute to the Hurricane Relief efforts through cash donations. Vice Mayor Lucier added that the Gulf region could take advantage of the expertise that we have and we could send some staff down to help. Mayor Robertson stated that she is attracted to the idea of acting as a sister city, and she asked Molly Roberts to further investigate this idea. Ms. Roberts agreed. Councilmember Herman stated that the Village would have to ensure that the decision is feasible and financially viable, but sending staff members and acting as a sister city could be a short and long term approach to helping the victims of the hurricane. He also asked if someone could check with Pataskala to see if their experience in sending staff down to the Gulf region was suitable and what organization did they go through. Ms. Roberts stated she thought they set things up through the Red Cross. Councilmember Barsky agreed that the Village does still need to be responsible for maintaining services in the community, and perhaps the staff volunteers could be sent down in a staged approach. Councilmember Herman asked Ms. Roberts to come back to Council with a plan.
Councilmember Barsky made a motion to authorize Ms. Roberts to allow law enforcement staff the option to volunteer for the relief efforts for Hurricane Katrina for a one to two week timeframe and maintain their salary. Second by Vice Mayor Lucier. Motion carried 6-0.
Mayor Robertson asked if Ms. Roberts could communicate the status of this to Council via email.
Smoking Ban - Mayor Robertson stated that Newark has passed a smoking ban that would be in effect after Heath and Granville have passed similar Ordinances. Law Director Crites went on to say that Heath and Granville have passed Ordinances, but there needs to be a final determination if all three Ordinances are substantially similar. He stated that he has read in the newspaper that establishments having liquor sales of 85% or greater are excluded in the Newark ban, as well as private clubs. Law Director Crites stated that he needs to be in contact with the city of Heath to see what they are doing and he should have more information to Council at the next Council meeting. He stated that Granville does have thirty days, so the timeframe will suffice. Councilmember OKeefe asked if it was Law Director Crites professional opinion that the three Ordinances are substantially similar. Law Director Crites stated yes. He went on to say that he should have a Resolution for Council at the next meeting, and he will get a copy of the Heath Ordinance. Councilmember Herman suggested notifying the effected businesses as a courtesy. Mayor Robertson agreed and she wondered if it should be done before or after Council ascertains if the Ordinances are substantially similar. Councilmember Herman stated after. Mayor Robertson stated that this should give the businesses two weeks notice before the Ordinances would be in effect.
Molly Roberts stated that there has been a request by the Knights of Columbus to place a booth on the sidewalk outside of Keller-Williams real estate. She stated that Tim Hughes has granted permission, and the booth would be used to hold a raffle for a zero-turn radius mower. All proceeds would be to Hurricane Katrina relief efforts. She believed the booth would be in place this coming weekend.
Bluesfest Councilmember Herman wished to discuss a letter signed by three merchants that was sent to committee at the last Council meeting. He stated that there appears to be a desire to elevate the issue of the Bluesfest to be of some level of formal scrutiny. He questioned whether or not it is appropriate to address this in this form and if it is adding more bureaucratic processes. Councilmember Herman stated that he could see if it were a dozen merchants requesting to move the Bluesfest and he stated that he believes neither of the merchants who signed the letter were in business during the last Bluesfest. Mayor Robertson stated that it has been her experience that this Council has always welcomed comments by citizens and listened. Councilmember Herman stated that they often have citizens comments that dont rise to a degree that they need to be sent to committee. He asked about the Knights of Columbus request that came in and stated that this request didnt go to a committee for discussion. He stated that it is important for Council to look at the issue to see if it is appropriate for discussion in committee. Councilmember OKeefe stated that some citizens ask for more attention than others and as members of Council, they need to listen. Mayor Robertson and Councilmember Hartfield stated that they thought Councilmember Herman was overreacting. Mayor Robertson stated that sending an issue to committee is a judgment call and she said to let it be her judgment since she is the one sending matters to committees. She added that there is no agenda here and she felt that Councilmember Herman is close to the issue. She went on to say that Council did receive a letter from a merchant requesting to keep the Bluesfest in the downtown area, and perhaps Councilmember Herman could have them attend the committee meeting. It was noted that Councilmember Herman could not attend the committee meeting because he was a member of Council. Mayor Robertson stated that the larger issue at hand is the use of the street. She stated that there have been complaints over the last few years about the closing of the roads for the 4th of July and the Antiques Fair, and she stated that it is a viable thing to consider when you close a street in the community for a period of time. Councilmember Herman stated that this seems to be going into a level far more than just the Bluesfest location. Councilmember Barsky stated that there have been concerns over closing the road for the 4th of July for the past five years. Mayor Robertson stated that no one is talking about a whole new level of bureaucracy at this point and this is not her intent. She stated that when a young lady came to Council recently to request a dog park, this too went to a committee to be further discussed. Councilmember Herman stated that if the public use is the matter, this means taking action beyond what is currently there. Mayor Robertson stated that they have only been asked to think about the request made by the three merchants.
Tom Dority Council discussed an email that Mr. Dority had sent to them in regards to the search for a Village Manager. The email listed qualifications and background information sought for the Village Manager. Council made numerous changes to the document and Mayor Robertson agreed to send the final corrections to Mr. Dority. She stated that any suggestions/changes should be given to her by this weekend so Mr. Dority can begin the search.
ADJOURNMENT (10:40 pm) Councilmember Herman moved to adjourn. Second by Councilmember OKeefe. Motion carried, 6-0. Meeting adjourned.
Submitted by Melanie Schott