Granville Community Calendar

Council Minutes12/20/06

 

VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 20, 2006

 

CALL TO ORDER (by Mayor Hartfield at 7:32 pm)

(by Mayor Hartfield at 7:32 pm)

 

PLEDGE OF ALLEGIANCE

 

 

 

ROLL CALL

 

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Assistant Law Director Gorry.

 

 

APPROVAL OF AGENDA (7:33 pm)

(7:33 pm)

 

Councilmember Tegtmeyer moved to accept the agenda as presented. Seconded by Councilmember O’Keefe. Motion carried (7-0).

 

STAFF BUDGET PRESENTATION 2007 (7:33 pm)

(7:33 pm)

 

Molly Roberts, Assistant Village Manager, oversaw a PowerPoint presentation and explained various projects and expenditure proposals for the 2007 Budget.

Sergeant Jim Mason stated that the police department would like to have funds appropriated for two cruisers. He stated that they have two cruisers (one with 90,000 miles and one with over 100,000 miles) that they would like to replace. Sergeant Mason stated that the longer these cruisers are left in service the more they have to worry about safety issues. Councilmember McGowan asked how many cruisers the police department currently has. Sergeant Mason stated five, and three are active vehicles, while they other two are reserve vehicles. Councilmember Barsky asked what the mileage was on the other three vehicles. Sergeant Mason stated that they have one cruiser with 3,000 miles, one with approximately 32,900 miles, and the last one with 47,500 miles. Councilmember Tegtmeyer asked how many miles they put on the cruisers each year and generally how many years they are kept. Ms. Roberts stated that the two cruisers they are requesting to trade in are year 2003 models and the typical trend in years past has been to keep the cars for about three years. Council estimated the cruisers averaging 25,000 miles per year roughly.

Ms. Roberts went over two projects the Village did in 2006. The first was the Wildwood Drainage Project and the second was the Jones Road Storm Sewer Project. She went on to say that in 2007 they would like to have funds appropriated to do various road projects. The following roads were all possible projects:

-Bryn Du Drive

-Milner Road

-Burg Street

-Briarwood

-Samson Place

-Sunset Hill

-Chapin Place

-North Plum Street

Mr. Terry Hopkins explained that with these road projects they would like to focus more on paving and less on curb work. Councilmember Barsky asked if they have these projects listed out on a priority list. Mr. Hopkins explained that he will have a better idea of this once he knows how much money is appropriated. Councilmember O’Keefe asked if there would be a berm on any of these roads. She explained how narrow it is and virtually impossible to walk down parts of Burg Street. Mr. Hopkins stated that it just depends which road and how much space they have. He added that this would be considered.

Chris Strayer, Village Planner, went over requested appropriations for the Planning Department. He stated that he would like to continue work on the GIS System Coordination. He stated that currently the Village utilizes only 25% of its capabilities and he would like to see the second phase of the mapping system operational. Councilmember Tegtmeyer later inquired on the A17F appropriation. Mr. Strayer explained that they would look at hiring an outside firm to do the needed work and only a portion of the $77,000 would be needed for this purpose.

Ms. Roberts stated that they would also like to look at funding 20% of the OPWC Welsh Hills Culvert. She stated that they were approved to receive a grant that is 80% paid for and the Village would be responsible for $95,000 of the $300,000 project.

Ms. Roberts reviewed Wastewater Capital Projects. She stated that they are looking at installing a booster generator at Welsh Hills Road and at the Cedar Street lift station. Ms. Roberts stating that they will also look at ways to reduce storm water inflow into the sanitary sewer system.

Mr. Hopkins explained that they would like to work on the pond at Lewis Park. Mr. Hopkins stated that they have been treating an algae problem in the pond for over six years and nothing seems to be working. He stated that it has been suggested to him to install a solar powered system (with battery backup) that uses no chemicals to alleviate the problem. Mr. Hopkins went on to say that the pond is stocked with fish and it would be nice to be able to use it. Councilmember Tegtmeyer suggested a press release of some sort if indeed the new solar powered technology fixes the problem.

Mr. Hopkins stated that in the Equipment Reserve Fund they would like to auction off a snow plow truck and buy a new one. He stated that they would also like to retire one truck with a rusted bed and use it in the field. He stated that this is a 1995 truck with approximately 51,000 miles.

Vice Mayor Herman asked Mr. Hopkins to consider purchasing a mobile generator for the Village to be used in areas when the power is out. Mr. Hopkins stated that this would need to be a large generator. Vice Mayor Herman stated that there is $20,000 in Account 235 that they are not proposing to spend at this time. Mr. Hopkins agreed to further look into the possibility of a generator.

 

 

CITIZENS COMMENTS (8:07 pm)

(8:07 pm)

 

No one appeared to speak during Citizens’ Comments.

 

Mayor Hartfield closed Citizens’ Comments at 8:07 pm.

PUBLIC HEARING

2007 Municipal Budget –

Dennis Cauchon, 327 East Broadway, stated that he appreciates the good job and professionalism by the Village Staff. He stated that he believes the Village is well-managed. Mr. Cauchon stated that he recently led 17 kids and 8 adults to Lewis Park and the lake was clear and beautiful on the day they were there. Mr. Cauchon stated that the budget depicts 1.5 million dollars being spent on projects like Milner Road and only $35,000 being spent on sidewalks. Mr. Cauchon stated that he would like to see the Village prioritize sidewalk projects like they do road projects. Mr. Cauchon stated that there needs to be a road to connect Newark-Granville Road to Lewis Park and a path for Burg Street. Vice Mayor Herman indicated that the EFP is looking into a request for at least one of these projects and they plan to bring their recommendations to the LSSU Committee sometime in the near future.

Ordinance No. 17-06, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2007.

, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2007.

No one appeared to speak for Ordinance no. 17-06.

Ordinance No. 18-06, An Ordinance Amending Sections 505.11 and 549.08 Of The Codified Ordinances To Allow Hunting And Trapping On Agriculturally Zoned Land Located South Of State Route 16 and East of State Route 37.

An Ordinance Amending Sections 505.11 and 549.08 Of The Codified Ordinances To Allow Hunting And Trapping On Agriculturally Zoned Land Located South Of State Route 16 and East of State Route 37.

Tom Hankins, 2140 James Road, suggested amending the Ordinance in regards to property owners and their children not needing to have a valid hunting license as stated in the Ohio Revised Co. He also asked if this Ordinance will go into effect prior to annexation. Mayor Hartfield explained that the Ordinance will go into effect thirty days from passage. Councilmember Mershon asked Mr. Hankins about the language in regards to a private roadway. Mr. Hankins felt it was not necessary to have this language. Councilmember O’Keefe asked if Mr. Hankins could explain the 300 ft. stipulation. Mr. Hankins stated that this is about the size of a football field and that some of this is just common sense that you don’t shoot near a house, etc.

Robert Ketner, 2270 James Road, stated that he hunts with a cross bow and he would like to be able to target shoot on his property. He stated that the Ordinance as is stipulates that you need to have five acres and he has 4.8 acres. Mr. Ketner stated that the 300 ft. stipulation is excessive. Councilmember Tegtmeyer asked what he felt was reasonable. Mr. Ketner stated 40 yards/120 ft. Manager Holycross stated that in an earlier meeting some people felt that the no hunting within 300 ft. of a roadway would not allow for hunting near a pond where they often shoot muskrats. Council discussed changing this to allow hunting of vermin and they discussed changing the acreage to 4.5 acres, rather than five acres to be allowed to hunt.

Mayor Hartfield closed the public hearings at 8:25 pm.

 

OLD BUSINESS

Ordinance No. 17-06, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2007 was reintroduced by Vice Mayor Herman and seconded by Councilmember Barsky.

, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2007 was reintroduced by Vice Mayor Herman and seconded by Councilmember Barsky.

Discussion: Councilmember O’Keefe stated that last year two cruisers were requested and Council opted to replace just one. She asked if there has been any changes to the funds this year to finance two cruisers. Ms. Roberts stated that the financial situation is the same and there have been no changes. She added that Council should consider the age of the fleet and their condition. Ms. Roberts explained that there are three active cruisers used and two are used in reserve and the difficulty occurs when one is in an accident or broken down. Manager Holycross stated that in his conversations with staff in the police department – one of their main concerns/complaints is the age and condition of the cruisers. Councilmember Tegtmeyer stated that she had no objections in funding the two cruisers and she didn’t see the costs as extraordinary. She went on to say that she would prefer to error on the side of safety and if they don’t approve it this year – the matter will come before them again next year. Vice Mayor Herman stated that one should keep in mind that the cruisers sit running a lot and this is not reflective in their mileage. He stated that you really should be looking at their hours of service rather than the overall mileage.

Councilmember Barsky inquired on the bike path issue. Ms. Roberts stated that for the 2006 Budget a $20,000 appropriation was made for an engineering study for a Burg Street pathway. Councilmember Barsky asked if this unused amount would carry over and be used in the 2007 budget. Ms. Roberts stated yes that the money could come from the General Fund. Councilmember Tegtmeyer suggested seeking out grant monies in addition for the purpose of the pathway.

Councilmember O’Keefe inquired on how long the pathway from Newark-Granville Road to Lewis Park would need to be. Mr. Cauchon stated that he estimates it being ¾ of a mile and it is a narrow and steep road. Ms. Roberts added that they have also researched the possibility of using the Bryn Du property for accessibility to Lewis Park.

Vice Mayor Herman stated that he would like to see the purchase of a portable generator considered. He asked the service manager to further look into this.

Roll Call Vote: Tegtmeyer, Herman, Hartfield, Barsky, McGowan, O’Keefe, Mershon. (7-0)

Ordinance No. 17-06 is adopted.

Ordinance No. 18-06, An Ordinance Amending Section 505.11 And 549.08 Of The Codified Ordinances To Allow Hunting And Trapping On Agriculturally Zoned Land Located South Of State Route 16 And East Of State Route 37 was reintroduced by Councilmember McGowan and seconded by Vice Mayor Herman.

, An Ordinance Amending Section 505.11 And 549.08 Of The Codified Ordinances To Allow Hunting And Trapping On Agriculturally Zoned Land Located South Of State Route 16 And East Of State Route 37 was reintroduced by Councilmember McGowan and seconded by Vice Mayor Herman.

Discussion: Councilmember Tegtmeyer made a motion to accept the following amendments:

1) 505.11(b)(1) adds language "if required by law." 

2) 505.11(b)(4) changes three hundred feet to one hundred feet

3) 505.11(b)(4) deletes language "or private"

4) 505.11(c) changes five acres to 4.5 acres

5) 505.11(c) changes three hundred feet to one hundred feet

6) 505.11(c) deletes language "or private"

 

Second by Councilmember Mershon for the amendments.

Roll Call Vote on amendments: Tegtmeyer, Herman, Hartfield, Barsky, McGowan, O’Keefe, Mershon (7-0).

Councilmember O’Keefe asked if Section 2C in regards to firearms does not apply for law enforcement or for self-defense. Mr. Hankins explained that if you are the landowner you do not need a permit as the law stands right now. He stated that the only thing that applies is the Conceal Carry Law.

Roll Call Vote on Ordinance No. 18-06: Mershon, O’Keefe, McGowan, Barsky, Hartfield, Herman, Tegtmeyer (7-0).

Ordinance No. 18-06 is adopted. (7-0).

NEW BUSINESS

Resolution No. 06-48, A Resolution Stating What Services The Village Of Granville Will Provide To The Proposed Annexation Territory Of Approximately 514 Acres was introduced by Councilmember McGowan. Second By Councilmember O’Keefe.

Discussion: Manager Holycross explained that this Resolution explains that the Village does have the capacity to provide water and sewer services, but the residents did not request these services at this time. Mr. Hankison stated that everyone in this area has a well and until the EPA forces them to hook up to the lines they would like to leave things as is.

Resolution No. 06-48 was adopted. (7-0)

Resolution No. 06-50, A Resolution Authorizing And Directing The Manager Of The Village Of Granville, Ohio, To Enter Into An Agreement With The Bryn Du Commission was introduced by Councilmember McGowan. Second by Councilmember O’Keefe.

A Resolution Authorizing And Directing The Manager Of The Village Of Granville, Ohio, To Enter Into An Agreement With The Bryn Du Commission was introduced by Councilmember McGowan. Second by Councilmember O’Keefe.

Discussion: Ms. Roberts stated that this is a continuation of the 2005 agreement. Councilmember Barsky inquired on the reduction of funds. Ms. Roberts explained that this is a result of a twelve month cycle and the Commission working towards self-sufficiency.

Resolution No. 06-50 was adopted (7-0).

Resolution No. 06-51, A Resolution To Adopt The Emerald Ash Borer Plan was introduced by Councilmember Barsky. Second by Councilmember McGowan.

, A Resolution To Adopt The Emerald Ash Borer Plan was introduced by Councilmember Barsky. Second by Councilmember McGowan.

Discussion: Jim Siegel, Chairman of the Tree and Landscape Commission, gave an overview of the problems associated with the Emerald Ash Borer. He stated that there is very little that can be done to stop it and it is inevitable. He stated that they have devised a plan of how to deal with it and when to remove a tree. Mayor Hartfield asked if Mr. Siegel would be willing to look at trees on private property for inspection. Mr. Siegel indicated that he would be willing to do a general inspection by invitation of a property owner. Mayor Hartfield asked that the Emerald Ash Borer information be posted on the Village website so people are more aware of the problem. Councilmember O’Keefe asked if an infected tree must be disposed of in a certain way. Mr. Siegel indicated that the residue does need to be handled in a particular way. Mr. Siegel estimates that there are around 150-175 Ash trees on public property in the Village.

Vice Mayor Herman made a motion for a friendly amendment to Item 6 remove "establish management plan" language. Councilmember Barsky stated that she and Mr. Siegel feel comfortable with this change as a friendly amendment.

Resolution No. 06-51 was adopted (7-0).

Ordinance No. 19-06, An Ordinance Amending Section 331.12 Of The Codified Ordinances to Clarify The Restrictions With Regard To "U" Turns was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

An Ordinance Amending Section 331.12 Of The Codified Ordinances to Clarify The Restrictions With Regard To "U" Turns was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

Mayor Hartfield scheduled the public hearing for Ordinance No. 19-06 for January 3rd, 2007.

 

REVIEW OF MINUTES

Regularly Scheduled Meeting of December 6, 2006.

Councilmember Barsky moved to accept the minutes as amended. Seconded by Councilmember McGowan. Motion carried 7-0.

 

MAYOR’S COURT REPORT – November

The Mayor’s Court Report for the month of November was presented for review.

Discussion: Councilmember Barsky noted the decrease in traffic citations and excessive speed violations from this month to prior months. She asked if this is a result of personnel changes. Manager Holycross stated that he could look into this.

Councilmember McGowan moved to accept the November report, seconded by Councilmember O’Keefe. Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes.

 

 

MANAGER’S REPORT – November

The Manager’s Report for the month of November was presented for review.

Discussion: Councilmember Barsky noted the increase in building maintenance hours and inquired what this would be related to. Ms. Roberts stated that about 50% of this increase is related to the handrail installed at the cemetery. Councilmember Tegtmeyer asked what the ‘Park Land Reserve Fund’ is for. Ms. Roberts stated that any new home is required to pay $500 to the fund and the Village must match this amount. She stated that the Village had two requests for new homes being built in November and the fund currently has $1000 in it. Councilmember Tegtmeyer inquired on what the fund is used for. Ms. Roberts stated that she believed the money was earmarked for securing land and not for maintenance.

Councilmember Barsky moved to accept the November report, seconded by Councilmember McGowan. Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Vice Mayor Herman stated that they discussed a proposed sidewalk for Burg Street requested by Councilmember O’Keefe. He went on to say that they also reviewed compensation options.

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer stated that recently the foundations fund more than doubled due to one person’s generous contribution.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Council inquired on the sign changes on Route 661. Molly Roberts stated that the Village had no control over this and she does have a copy of the ODOT work plan. Ms. Roberts stated that they are looking at speed and signs installed for Route 37 near the Granville Market.

Planning Commission – (O’Keefe)

Councilmember O’Keefe stated that the Commission tabled a sign request for a Munson Street business and they rendered an opinion in regards to a shared driveway on South Mulberry Street. She stated that the property owner on Mulberry Street requested an opinion by the Planning Commission due to the sale of the property. Councilmember O’Keefe went on to say that there was a request to remove a garage and add an addition on East College Street. Councilmember O’Keefe stated that the CVS Pharmacy signs had been decided and they are removing the existing wall signs and changing their free-standing sign to say "CVS Pharmacy" and "Photo Center." She stated that the Commission did approve two wall signs, and the window sign is to be removed. Council asked how many signs in total were approved. Councilmember O’Keefe stated two wall signs and one pylon sign.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Councilmember Barsky stated that there was a work session in regards to the River Road annexation. She stated that there are copies of the annexation plan available in the Village Offices and the committee will pickup work on this at their next meeting in two weeks.

Comprehensive Plan – (Barsky)

No Report.

 

Recreation Commission – (McGowan)

No Report.

Senior Committee – (O’Keefe)

No Report.

 

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

Councilmember McGowan suggested that the Village might want to look into contractor reporting for income tax purposes for workers working in the Village.

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, Pursuant to Granville Charter Section 2.09 – For Discussion by Council of the negotiation of any contract. Second by Councilmember O’Keefe.

Councilmember Barsky moved to enter into Executive Session, Pursuant to Granville Charter Section 2.09 – For Discussion by Council of the negotiation of any contract. Second by Councilmember O’Keefe.

Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC Section 121.22(G)(1) – To consider the compensation of a public employee. Second by Councilmember O’Keefe.

 

Roll call vote: Herman, Barsky, McGowan, Mershon (no), O’Keefe, Hartfield, Tegtmeyer (6-1)

Time in: 9:31pm

Vice Mayor Herman moved to return to regular session. Second by Councilmember Barsky.

Roll call vote: McGowan, O’Keefe, Mershon, Tegtmeyer, Herman, Barsky, Hartfield (7-0).

Time out: 11:15 pm

 

NEW BUSINESS

Resolution No. 06-53, A Resolution Authorizing the Village Manager To Enter Into An Agreement With The City of Newark For The Installation Of A Waterline Across James Road And To Issue Any Necessary Permit(s) For The Installation Of That Waterline Upon The Approval And Acceptance Of The Proposed Annexation Of 514 Acres +/- In Granville And Union Townships Into The Village Of Granville was introduced by Councilmember Tegtmeyer. Second by Councilmember Barsky.

Discussion: Vice Mayor Herman moved to make a friendly amendment and strike the words "Enter Into" and insert "Negotiate" in Section I and in the Title. Second by Councilmember Barsky.

Resolution No. 06-53 was adopted as amended. (7-0)

Resolution No. 06-49, A Resolution To Establish The Maximum Annual Compensation Adjustment For Fiscal Year 2007 was introduced by Vice Mayor Herman. Second by Councilmember Barsky.

, A Resolution To Establish The Maximum Annual Compensation Adjustment For Fiscal Year 2007 was introduced by Vice Mayor Herman. Second by Councilmember Barsky. Discussion: Councilmember Mershon moved to table Resolution No. 06-49 until the January 3rd Council meeting. Second by Councilmember O’Keefe.

Resolution No. 06-49 was tabled. (7-0)

ADJOURNMENT (11:20 pm)

(11:20 pm)

Councilmember McGowan moved to adjourn. Second by Vice Mayor Herman. Motion carried, 7-0. Meeting adjourned.

 

 

Council Minutes 12/6/06

 VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 6, 2006

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

(by Mayor Hartfield at 7:30 pm)

 

PLEDGE OF ALLEGIANCE (Led by Boy Scout – Eric Henry)

(Led by Boy Scout – Eric Henry)

 

ROLL CALL

 

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

Manager Holycross indicated that Councilmember Tegtmeyer phoned in this afternoon to say that she was not feeling well and may not be able to make the meeting. Councilmember Barsky made a motion to excuse Councilmember Tegtmeyer from the Council meeting. Second by Vice Mayor Herman.

 

 

APPROVAL OF AGENDA (7:34 pm)

(7:34 pm)

 

Councilmember McGowan moved accept the agenda as presented. Seconded by Councilmember Barsky Motion carried (6-0).

 

 

CITIZENS COMMENTS (7:34 pm)

(7:34 pm)

 

Dennis Cauchon, 327 East Broadway, stated that he is before Council to encourage them to look at improving traffic conditions around the schools so it is easier to walk and ride bikes. He distributed traffic counts that he downloaded on the internet from ODOT’s website. Mr. Cauchon noted that truck traffic on North Pearl Street seemed to somewhat decrease and he is not sure if this is a result of congestion or enforcement. He stated that he feels the Pearl Street neighborhood has been damaged, but not yet destroyed. Mr. Cauchon stated that with a new school being built on New Burg, the traffic situation in this area will worsen. Mr. Cauchon suggested that Council hold a community LSSU meeting at the Granville Elementary School and invite the public and schools to brainstorm for ideas to help alleviate some of the traffic problems. He also suggested that Council could take the outcome of the LSSU meeting and hold a public hearing during a Council meeting. Mr. Cauchon stated that the Thoroughfare Plan for Granville depicts what roads are able to accommodate the kind of traffic they are seeing. He stated that the Thoroughfare Plan shows what Burg Street can accommodate when its comes to traffic and it is way over capacity. He stated that the school traffic plan is a good plan, but it is not enforced. Mr. Cauchon stated that he would like to see some changes implemented for the next school year. Moreover, he suggested having an official traffic count for the intersection at College Street and Newark-Granville Road and if this were to be done it would allow for a comprehensive view of traffic in the area of the Elementary School. Councilmember McGowan stated that he believes these problems exist and he asked Mr. Cauchon what his intent was for Council to do about it. He stated that no matter where the new school is built – there will be traffic and the school has to be located somewhere. He asked Mr. Cauchon what role he envisions Council taking. Councilmember McGowan stated that the traffic counts have not just increased in the area around the schools, but have tripled everywhere and they are likely to get worse with the 161 road expansion. Mr. Cauchon stated that currently College Street sees 4000 cars per day and it was not designed for this. He stated that the appropriate collector road is Broadway and this should be used. Several members of Council asked how. Mr. Cauchon stated that he is aware that North Pearl Street is a state route, but it is all local traffic causing the congestion. Mayor Hartfield asked how Mr. Cauchon arrived at the numbers for local traffic on the handout he distributed to Council. Mr. Cauchon stated that he took the total number of cars on North Pearl street and subtracted out the number of cars going one mile past New Burg Street – assuming this amount is not going to the schools on New Burg Street. He also suggested that Council do annual traffic counts in these areas. Councilmember Mershon and Mayor Hartfield both stated that they would support a hearing. Councilmember OKeefe said that she didn’t necessarily have a solution, but there is traffic congestion on Pearl and Burg Street. Vice Mayor Herman asked if Mr. Cauchon is suggesting that North Pearl Street is problematic and Mr. Cauchon stated that it is clearly a problem but he realizes that there is not much Council can do about it. Councilmember Barsky stated that it seems Mr. Cauchon wishes to raise the issues now before an additional school is built out on New Burg Street. Mr. Cauchon stated that a 2001 traffic study done by the schools showed that there would be little impact to North Pearl Street, but its definitely been impacted. Council thanked Mr. Cauchon for his comments and they acknowledged that this is something that they would be willing to look into in the LSSU Committee.

Mayor Hartfield closed Citizens’ Comments at 7:51 pm.

 

PUBLIC HEARING

Ordinance No. 16-06, An Ordinance Assuming Maintenance Responsibility For The Full Width Of River Road And James Road Upon Annexation Of Certain Territory In The Townships Of Granville And Union To The Village Of Granville, Agreeing To Cooperate In The Maintenance Of Said Roadways, Indemnifying The Townships Of Granville And Union, And Declaring An Emergency.

Discussion: No one appeared to speak in regards to Ordinance No. 16-06.

Mayor Hartfield closed the public hearing at 7:52 pm.

 

OLD BUSINESS

Ordinance No. 16-06, An Ordinance Assuming Maintenance Responsibility For The Full Width Of River Road And James Road Upon Annexation Of Certain Territory In The Townships Of Granville And Union To The Village Of Granville, Agreeing To Cooperate In The Maintenance Of Said Roadways, Indemnifying The Townships Of Granville And Union, And Declaring An Emergency was reintroduced by Councilmember . Barsky. Second by Councilmember Mershon.

, An Ordinance Assuming Maintenance Responsibility For The Full Width Of River Road And James Road Upon Annexation Of Certain Territory In The Townships Of Granville And Union To The Village Of Granville, Agreeing To Cooperate In The Maintenance Of Said Roadways, Indemnifying The Townships Of Granville And Union, And Declaring An Emergency was reintroduced by Councilmember . Barsky. Second by Councilmember Mershon.

Discussion: Councilmember Barsky asked if the reason there was an emergency clause is due to it not being introduced earlier and needing to be turned in to the Licking County Commissioners by a certain time. Manager Holycross stated that it did need to be turned in to the Commissioners as part of the annexation package.

Councilmember Mershon made a motion to declare Ordinance 16-06 with an Emergency Clause. Second by Councilmember McGowan.

Roll call vote on Emergency Clause: OKeefe, Mershon, McGowan, Barsky, Herman, Hartfield (6-0).

Emergency Clause for Ordinance 16-06 is adopted.

Roll call vote: Hartfield, Herman, Barsky, McGowan, Mershon, O’Keefe (6-0).

Ordinance No. 16-06 is adopted.

 

 

NEW BUSINESS

2007 Municipal Budget – Council acknowledged the receipt of the Budget by December 1, 2006.

– Council acknowledged the receipt of the Budget by December 1, 2006.

 

Resolution No. 06-46, A Resolution To Establish The Time And Place Of A Public Hearing For The 2007 Municipal Budget As Proposed By The Village Manager was introduced by Vice Mayor Herman. Second by Councilmember Barsky.

, A Resolution To Establish The Time And Place Of A Public Hearing For The 2007 Municipal Budget As Proposed By The Village Manager was introduced by Vice Mayor Herman. Second by Councilmember Barsky.

Resolution No. 06-46 was adopted (6-0). A public hearing date is set for December 20, 2006.

 

Resolution No. 06-47, A Resolution To Authorize The Village Manager To Enter Into A Contract With Rich, Crites And Dittmer, LLC For Legal Services was introduced by Councilmember McGowan. Second by Councilmember Mershon.

, A Resolution To Authorize The Village Manager To Enter Into A Contract With Rich, Crites And Dittmer, LLC For Legal Services was introduced by Councilmember McGowan. Second by Councilmember Mershon.

Discussion: Councilmember OKeefe stated that language in the Ordinance in regards to Section 7 - allowing a prosecutor from the City of Newark to conduct prosecutions for municipal court – does not correspond with other sections in the Ordinance. Councilmember Mershon stated that the EFP Committee did discuss this and left the language as is to allow the law director to prosecute certain cases. Manager Holycross reiterated that having the Law Director from the City of Newark will save money for the Village in the long run. Law Director Crites stated that it is his feelings that the Village is financially served well with this set up.

 

Resolution No. 06-47 is adopted. (6-0).

 

Ordinance No.17-06, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2007 was introduced by Councilmember OKeefe. Second by Councilmember Barsky.

, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2007 was introduced by Councilmember OKeefe. Second by Councilmember Barsky.

 

Mayor Hartfield set the public hearing on Ordinance No. 17-06 for December 20, 2006.

Ordinance No.18-06, An Ordinance Amending Sections 505.11 And 549.08 Of The Codified Ordinances To Allow Hunting and Trapping On Agriculturally Zoned Land Located South Of State Route 16 And East of State Route 37, And Declaring an Emergency was introduced by Vice Mayor Herman. Second by Councilmember McGowan.

, An Ordinance Amending Sections 505.11 And 549.08 Of The Codified Ordinances To Allow Hunting and Trapping On Agriculturally Zoned Land Located South Of State Route 16 And East of State Route 37, And Declaring an Emergency was introduced by Vice Mayor Herman. Second by Councilmember McGowan.

 

Mayor Hartfield set the public hearing on Ordinance No. 18-06 for December 20, 2006.

 

REVIEW OF MINUTES

Regularly Scheduled Meeting of November 15, 2006.

Councilmember Barsky moved to accept the minutes as amended. Seconded by Councilmember McGowan. Motion carried 6-0.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Vice Mayor Herman stated that the committee had an Executive Session and some of what was discussed is likely to be followed up on later this evening in Council’s Executive Session. He stated that the committee also reviewed the contract regarding the Law Director and the 2007 Budget. Manager Holycross stated that they discussed having the staff presentation of the 2007 Budget before the Council meeting at 5:30pm on December 20th. Council discussed if they would be available to attend the earlier presentation and some members of Council would not be available. Council asked to have the staff presentation early on the Council agenda – perhaps before Citizen’s Comments.

Granville Foundation – (Tegtmeyer)

No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Mayor Hartfield stated that the committee needed to schedule a meeting.

Planning Commission – (O’Keefe)

Councilmember McGowan stated that he attended part of the meeting during discussion for the sign for CVS Pharmacy. He stated that it is his opinion that everyone be treated the same and there are currently 4-5 signs that CVS is using. He stated that this matter was tabled. Law Director Crites stated that Council should be aware that if this matter were appealed there could be a hearing. He advised Council to not make any comments/statements before they have heard all of the facts. Councilmember Barsky stated that the Planning Commission has been advised that they are to follow the rules in the Charter and they are very specific and direct. Councilmember Mershon asked if she was referred to this particular application for CVS. Councilmember Barsky stated that she would like the Planning Commission to act like this in general. Law Director Crites stated that Assistant Law Director Gorry has met with the Planning Commission and BZBA to go over these types of concerns. Manager Holycross stated that he has sent memos to the members of Planning Commission in regards to the Arby’s application and he asked for specific reasons when and why the Code is not followed.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

No Report.

Comprehensive Plan – (Barsky)

Councilmember Barsky stated that there will be a chance for questions/feedback in regards to the Comprehensive Plan on January 31st from 6:00 – 9:00pm at the High School Commons. She stated that this will be a walk through gathering where visitors will have a chance to view displays. She stated that they will submit a press release each week for four weeks in the newspaper and information will be available on the Village website.

Recreation Commission – (McGowan)

Councilmember McGowan stated that the committee discussed their 2007 budget and they are planning three winter concerts including one at Granville School – Susan Warner. He stated that there would be a Senior Citizen dinner at St. Edwards Catholic Church on Saturday night 6:00 sponsored by the Recreation Commission.

Senior Committee – (O’Keefe)

No Report.

Tree & Landscape Commission (Barsky)

Councilmember Barsky asked if the memo sent out by Jim Siegel in regards to the plan for the Emerald Ash Borer has been distributed to all of Council. Manager Holycross stated that this item is scheduled to be on the agenda for the next Council meeting.

Union Cemetery (Mershon)

Councilmember Mershon thanked Manager Holycross and the Service Department for their work on installing a hand rail for the cemetery at the southeast entrance.

 

OTHER COUNCIL MATTERS

Mayor Hartfield asked when the CVS hearing in regards to the alcohol permit request would be. Manager Holycross stated that he does not have a date, but guesses sometime in January.

Mayor Hartfield asked if Council had any comments on the request for a C2 Liquor License for Speedway. Councilmember Mershon asked if this was a transfer from Brews Café – doing business as ‘The Village Idiot’. Manager Holycross stated yes. Mr. Strayer indicated that Council can object the same if it is a new issue or transfer. Councilmember McGowan stated that he views this request a bit differently than some because there are already two carryouts in town that have the same license. Councilmember Barsky asked if any money changed hands with the transfer. Mr. Strayer stated that this is handled between the two parties involved and he is unsure.

Councilmember OKeefe stated that the Ohio Legislature is looking at HB 347 – The Concealed Carry Law. She stated that it has been passed by the Ohio House, but not the Senate, and Governor Taft is saying he will veto the bill. She stated that she contacted Manager Holycross because she was concerned over language in the bill stating that municipal ordinances related to concealed carry would be overridden by HB 347. Council discussed the matter and Councilmember Mershon asked if a similar letter was sent for the state wide smoking ban. Mayor Hartfield stated yes, but the letter was individually signed by me. She stated that Council did not take a position on the smoking ban matter as a whole. Council showed no opposition to sending the letter. Councilmember OKeefe made a motion to ask the Village Manager to prepare a letter for the Mayor’s signature stating the Village’s opposition to the passage of HB 347, which would amend the concealed-carry law and virtually pre-empt all municipal ordinances related to concealed carry, including ordinances that ban firearms in municipal parks. Second by Vice Mayor Herman.

Vice Mayor Herman made a friendly amendment to change "stopping passage" to "stopping enactment."

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC 121.22(G)(3) – "To confer with the Law Director on disputes involving the public body that are the subject of pending or imminent court action. Second by Vice Mayor Herman.

Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC 121.22(G)(3) – "To confer with the Law Director on disputes involving the public body that are the subject of pending or imminent court action. Second by Vice Mayor Herman.

Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC 121.22(G)(4) – "Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees. (Collective Bargaining). Second by Vice Mayor Herman.

Roll call vote: McGowan, O’Keefe, Mershon, Hartfield, Barsky, Herman

Time in: 8:32 pm

Councilmember Barsky moved to return to regular session. Second by Councilmember McGowan.

Roll call vote: Herman, Mershon, Barsky, Hartfield, McGowan, O’Keefe.

Time out: 9:20pm

 

ADJOURNMENT (9:20pm)

(9:20pm)

Councilmember McGowan moved to adjourn. Second by Councilmember Mershon. Motion carried, 6-0. Meeting adjourned.

Council Minutes 11/15/06

VILLAGE OF GRANVILLE

COUNCIL MINUTES

November 15, 2006

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

(by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

Led by Boyscouts Matthew Cramer and Luke Fergang.

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

Councilmember Barsky moved to excuse Councilmember O’Keefe. Second by Vice Mayor Herman.

APPROVAL OF AGENDA (7:32pm)

(7:32pm)

Councilmember McGowan moved to accept the agenda as presented. Seconded by Councilmember Tegtmeyer. Motion carried (6-0).

CITIZENS COMMENTS (7:32pm)

(7:32pm)

 

No one appeared to speak during Citizens’ Comments.

Mayor Hartfield closed Citizens’ Comments at 7:32pm.

PUBLIC HEARING

Ordinance No. 15-06, An Ordinance To Approve The Development Plan For The Wellert Corporation, DBA Arby’s, At 100 Speedway Drive, Granville, Ohio, With Conditions.

Paul Quinn, 6753 Engle Road, Middleburg Heights, Ohio, 44130, Vice President of Construction for Arby’s Restaurant Group presented Council with a copy of the revised monument sign. To address the Tree & Landscape Committee’s concern related to the use of Lilac Trees, Mr. Quinn noted that he talked to Jim Siegel (T&L Chair), who thereby gave support of the Planning Commission’s authorization for the use of the Lilac Trees.

Councilmember Barsky added that the T&L has requested that the trees be 2" caliper and clarified that an exception of the newly adopted T&L Ordinances was made in this case as it relates to building visibility. Ms. Barsky then raised a concern about the different types of deer attracting plants (ie hostas and taxus) being used, which could be a hazard by bringing deer closer to the highway. The T&L has recommended the use of boxwood, holly, forsythia, honeysuckle or honey locust, and the use of guards for protection of the trees.

Mr. Quinn noted that he did not anticipate a problem complying with the suggested recommendations. He will ask his Landscape Architect to coordinate with Jim Siegel and Village Planner Chris Strayer for a revision to the plan.

Dan Bellman, 320 N. Pearl Street, Granville voiced a concern over the lack of a traffic study for this development and feels that Village code requires that one should be done. Since a majority of the traffic to the businesses at this location will come from the highway there is cause for concern with a left turn against several lanes of traffic to reenter the highway.

Noting that the monument sign is comparable to the Speedway sign, Mr. Quinn said the Arby’s sign would be 8’ feet tall by 8’ feet wide and constructed with two of the same color bricks as used on the building. It was also noted that the mock-up drawing of the monument sign (as presented this evening) mis-identifies the colors as "white logo on an Arby’s red background". The text will be changed to indicate "red logo on a white (solid) background" with the revised drawing resubmitted to the Village Planner.

There was discussion regarding traffic study concerns. The traffic study done by Speedway included all three parcels. As related in a previous testimony, Village Traffic Engineer, Doyle Clear felt that it would be impossible to make recommendations or address traffic issues unless all three properties were considered. Traffic recommendations were made based on a study of all three parcels.

It was also noted that the Planning & Zoning Committee made modifications (agreed to by Speedway) to the traffic study, wherein the engineering plan, which took into consideration all parcels, was adjusted due to various other circumstances.

Mr. Quinn noted that Arby’s plans to begin construction on March 12, 2007.

Councilmember Mershon questioned the greenspace requirements which were part of the original Speedway development plan. Village Planner Chris Strayer advised that one reserved area as been left untouched, while the other reserve area was split into two sections, with Arby’s acquiring one section of that parcel. That reserve area will still be dedicated to the Village upon completion of all improvements. Mr. Mershon also inquired about sidewalk requirements. Mr. Strayer noted that he is reviewing the original plan as approved by the Planning Commission with regard to sidewalks at Speedway.

There was discussion regarding the ability of Council to recommend changes to the traffic patterns at Cherry Valley Road. Attorney Jim Gorry feels that potential litigation could arise from this type of action.

Mayor Hartfield closed the public hearing at 8:30pm.

OLD BUSINESS

Ordinance No. 15-06, An Ordinance To Approve The Development Plan For The Wellert Corporation, DBA Arby’s, At 100 Speedway Drive, Granville, Ohio, With Conditions

, An Ordinance To Approve The Development Plan For The Wellert Corporation, DBA Arby’s, At 100 Speedway Drive, Granville, Ohio, With Conditions

was reintroduced by Councilmember Barsky. Second by Councilmember Tegtmeyer.

Discussion: Councilmember Tegtmeyer made a motion to recommend a friendly amendment to the Ordinance to include conditions as recommended during tonight’s discussion (monument sign specifications and color, Tree & Landscape recommendations, and the dedication of the reserve area). Motion was seconded by Vice Mayor Herman.

Roll call vote on amendment: Councilmember’s McGowan, Mershon, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Councilmember Barsky. (6-0)

Councilmember McGowan is concerned with the approval of two signs. Mr. Quinn noted that according to the code there is a signage limit of 65 square feet. He noted that the signage as approved equal less than 50 square feet. He then noted that putting a sign on the back (south) of the building came as a recommendation of Jack Burriss (Planning Commission member), as an aesthetic issue, based on the plainness of that side of the building.

Vice Mayor Herman complimented Mr. Quinn, the Planning Commission and others involved in making this an attractive building. He also feels that it is important to note that Village Council will be continuing to monitor the area for traffic safety issues.

Councilmember Mershon requested a friendly amendment that the Ordinance reflect that the application was dated February 2004. Mr. Mershon thanked Village Planner Strayer for his service in putting together the material for this project as it went through the different stages.

Roll call vote on second friendly amendment: Councilmembers Mershon, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Councilmember’s Barsky and McGowan. (6-0)

Roll call vote: Councilmember Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Councilmember’s Barsky, McGowan, and Mershon. (6-0)

Ordinance No. 15-06 is adopted.

NEW BUSINESS

Resolution No. 06-45, A Resolution To Retain Moots, Carter & Hogan, LPD, And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Mershon. Second by Councilmember McGowan.

A Resolution To Retain Moots, Carter & Hogan, LPD, And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Mershon. Second by Councilmember McGowan.

Discussion: Manager Holycross added that Wanda Carter will provide specialized assistance as the Village goes through the annexation process.

Resolution No. 06-45 was adopted (6-0).

Ordinance No. 16-06, An Ordinance Assuming Maintenance Responsibility For The Full Width Of River Road And James Road Upon Annexation Of Certain Territory In The Townships Of Granville And Union To The Village Of Granville, Indemnifying The Township Of Granville was introduced by Councilmember Barsky. Second by Councilmember Tegtmeyer.

, An Ordinance Assuming Maintenance Responsibility For The Full Width Of River Road And James Road Upon Annexation Of Certain Territory In The Townships Of Granville And Union To The Village Of Granville, Indemnifying The Township Of Granville was introduced by Councilmember Barsky. Second by Councilmember Tegtmeyer.

Mayor Hartfield scheduled the public hearing for Ordinance No. 16-06 for December 6, 2006.

REVIEW OF MINUTES

Regularly Scheduled Meeting of November 1, 2006.

Councilmember McGowan moved to accept the minutes as submitted. Seconded by Councilmember Tegtmeyer. Motion carried 6-0.

MAYOR’S COURT REPORT – October

The Mayor’s Court Report for the month of October was presented for review.

Discussion: Councilmember Barsky reminded the Village Manager that during the Strategic Planning Retreat it was recommended that the monthly reports be reviewed for different forms of presentation. Councilmember Tegtmeyer questioned the increase in the number of traffic citations. Mayor Hartfield noted that the increase may be due to troublesome areas on Burg Street, College Street and Broadway.

Vice Mayor Herman moved to accept the October report, seconded by Councilmember McGowan. Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes.

MANAGER’S REPORT – October

The Manager’s Report for the month of October was presented for review.

Discussion: Manager Holycross noted that he is glad to see that radar detail has increased and that Income Tax Revenues have increased compared to this time last year.

Councilmember McGowan moved to accept the October report, seconded by Vice Mayor Herman. Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

The Committee was presented with a River Road annexation proposal. The proposal will be distributed for comments and review by the Planning & Zoning, and Comprehensive Plan Strategic Review Committee’s. There was a recommendation to retain Wanda Carter and Partners to advise and represent the Village through the annexation process. An Executive Session relative to collective bargaining was also noted.

Granville Foundation – (Tegtmeyer)

The Foundation met last evening and will meet again in a couple of weeks.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Meeting minutes have been distributed. Councilmember Barsky noted that it has been suggested that some type of reflective device be added to the bollards on Broadway at the crosswalk as they are hard to seeing after dark and during rainy conditions. She also noted that the Tree & Landscape Committee would be presenting a report on the Emerald Ash Borer Plan to the Committee in the future.

Planning Commission – (O’Keefe)

Councilmember Tegtmeyer reported that Attorney Jim Gorry did a very nice job of presenting the Commission with an overview of their purpose, role and responsibilities.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Arby’s was the main topic of the meeting, as reflected in the Ordinance tonight.

Comprehensive Plan – (Barsky)

No Report.

Recreation Commission – (McGowan)

No Report.

Senior Committee – (O’Keefe)

No Report.

Tree & Landscape Commission (Barsky)

The Commission will be submitting a budget to the Finance Department for 2007.

Union Cemetery (Mershon)

Sunday, November 19, 2006 - 2pm dedication of the Ohio Historical Marker & festivities at the Old Academy Building.

OTHER COUNCIL MATTERS

CVS liquor permit application – Council feels it is important to make a statement by requesting a hearing for this application, although it is equally important that resources are not spent to mount an appeal that may not be successful. Councilmember McGowan suggested that the community voice their concerns/opinions by contacting CVS to let them know that this is not what is wanted in Granville. He suggested that a boycott would be a more effective impact to CVS and if the community does not want alcohol to be sold at that location they should voice that concern.

– Council feels it is important to make a statement by requesting a hearing for this application, although it is equally important that resources are not spent to mount an appeal that may not be successful. Councilmember McGowan suggested that the community voice their concerns/opinions by contacting CVS to let them know that this is not what is wanted in Granville. He suggested that a boycott would be a more effective impact to CVS and if the community does not want alcohol to be sold at that location they should voice that concern.

Councilmember Tegtmeyer made a motion that the appropriate authorities be authorized to file a request for a hearing with the Ohio Division of Liquor Control, and request that the hearing be held "in our County Seat". Councilmember McGowan second. Motion carried. (6-0)

 

Signage – Councilmember McGowan suggested that a directive be sent to the Planning Commission that it is the Council’s desire to adhere to the Village sign code.

– Councilmember McGowan suggested that a directive be sent to the Planning Commission that it is the Council’s desire to adhere to the Village sign code.

It was noted that the Zoning Code Amendments that are being reviewed contain a provision that Council has the right to review zoning decisions.

Councilmember Barsky requested a follow-up regarding Brews balcony railing. Manager Holycross noted that Village Planner Chris Strayer had a discussion with Mr. Martin regarding the railing and the dumpster concerns. A completion date for the end of next week is intended.

Graffiti vandalism – It was suggested that the Village be responsible for replacing signs that are vandalized.

– It was suggested that the Village be responsible for replacing signs that are vandalized.

 

EXECUTIVE SESSION

Councilmember Tegtmeyer moved to enter into Executive Session, Pursuant to ORC 121.22(G)(4) – "Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees…… (Collective Bargaining). Second by Councilmember McGowan.

Councilmember Tegtmeyer moved to enter into Executive Session, Pursuant to ORC 121.22(G)(4) – "Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees…… (Collective Bargaining). Second by Councilmember McGowan.

Roll call vote: Herman, Barsky, McGowan, Mershon, Hartfield, Tegtmeyer.

 

Time in: 9:17pm

 

Councilmember Barsky moved to return to regular session. Second by Councilmember McGowan.

 

Roll call vote: McGowan, Mershon, Tegtmeyer, Herman, Barsky, Hartfield.

 

Time out: 10:07pm

ADJOURNMENT (10:07pm)

(10:07pm)

Councilmember McGowan moved to adjourn. Second by Councilmember Herman. Motion carried, 6-0. Meeting adjourned.

Council Minutes 11/1/06

 VILLAGE OF GRANVILLE

 COUNCIL MINUTES

 November 1, 2006

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

(by Mayor Hartfield at 7:30 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

 Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

Vice Mayor Herman moved to excuse Councilmember O’Keefe. Second by Councilmember Barsky.

 

 

APPROVAL OF AGENDA (7:34 pm)

(7:34 pm)

 

 

Councilmember Mershon moved to amend the agenda by adding an Executive Session to discuss the compensation of an employee after ‘Other Council Matters.’ Second by Councilmember McGowan. Councilmember Mershon accept the agenda as amended. Seconded by Councilmember McGowan. Motion carried (6-0).

 

 

 

CITIZENS COMMENTS (7:35 pm)

(7:35 pm)Bill Lozier, HNTB, presented a Powerpoint presentation regarding the Cherry Valley Road/Route 16 Interchange and Thornwood Drive improvements. He stated that LCATS would be working to fund the project and they have been working on the study for over a year now. He stated that they are currently in Step 4 (Strategic Plan) of a 14 step process. Mr. Lozier stated that there are basically two separate projects – one being Thornwood Drive improvements and the other being the Cherry Valley Road interchange. He stated that he hopes that there will be a third project of a bridge crossing Raccoon Creek, but this has not yet been funded. Mr. Lozier stated that they anticipate work to begin on Thornwood Drive in 2010, and that the State Route 16 and Cherry Valley Road Interchange would be sometime after 2013. A gentlemen in the audience asked what type of interchange this would be. Mr. Lozier stated that it would be a conventional diamond. Chris Strayer added that the proposed interchange would be similar to the one at State Route 16 and Route 37. Mr. Lozier stated that Granville passed a Resolution asking for the west bound ramp of Newark-Granville Road to be left open after the road changes are complete. Mr. Lozier explained that he believes ODOT will most likely not keep the ramp open. He stated that it is likely that ODOT will reconnect Newark-Granville Road to Granville Road. Councilmember Barsky asked if the proposed timeframe could be changed due to the changes being done to Route 161; She asked if the intersection at Cherry Valley Road and State Route 16 would reach an "F" status sooner than the anticipated year 2013. Mr. Lozier stated that this is likely. A representative of LCATS stated that this is why they have been encouraged to seek TRAC funding, rather than Safety funds. She stated that there is a limit of 2.5 million dollars when seeking Safety funds, and the interchange is expected to cost much more than this. She implied that if TRAC funding is received, the timeframe could be altered. Mr. Lozier added that the money is very competitive right now and there are many operational problems with roadways in Ohio. He stated that there are eight billion dollars in unfunded projects right now. Vice Mayor Herman asked if the Cherry Valley Road and State Route 16 intersection is known to be the highest crash rate in Licking County. An LCATS representative stated that the 4th Street and State Route 13 has a higher accident rate. Vice Mayor Herman asked if the Cherry Valley Road and State Route 16 would be second. Mr. Lozier stated that this is a good question and they could work on getting the right information to Council. Mr. Lozier stated that they are looking at three options for the interchange, and Alternative 3 seems to be the favorable pick by the stakeholders because the State of Ohio already owns the land in this area and there are very few impacts. He stated that no final decision has been made and there will be opportunities for public input in the near future.

Jeff Gill, Bantry Drive, stated that he expressed an interest in serving on the Planning Commission to Chris Strayer. He stated that he was unable to stay for the duration of the meeting because he needed to get his son home, but he would be delighted to serve the community by helping on the Planning Commission.

, Bantry Drive, stated that he expressed an interest in serving on the Planning Commission to Chris Strayer. He stated that he was unable to stay for the duration of the meeting because he needed to get his son home, but he would be delighted to serve the community by helping on the Planning Commission.

 

 

Mayor Hartfield closed Citizens’ Comments at 8:14 pm.

 

PUBLIC HEARING

 

Ordinance No. 14-06, An Ordinance Providing For The Issuance Of Not To Exceed $1,250,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring The Mansion Building Property Located AT 537 Jones Road For Village Purposes.

Discussion: No discussion.

Mayor Hartfield closed the public hearing at 8:15 pm.

 

OLD BUSINESS

Ordinance No. 14-06, An Ordinance Providing For The Issuance Of Not To Exceed $1,250,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring The Mansion Building Property Located At 537 Jones Road For Village Purposes was reintroduced by Councilmember Barsky. Second by Councilmember McGowan.

, An Ordinance Providing For The Issuance Of Not To Exceed $1,250,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring The Mansion Building Property Located At 537 Jones Road For Village Purposes was reintroduced by Councilmember Barsky. Second by Councilmember McGowan.

Discussion: Vice Mayor Herman asked if there were any pre-payment penalties. Molly Roberts stated that this would be a one year issue. She stated that they anticipate competitive bids and the bids will be taken on November 15th at 11:00am.

 

Roll call vote: Hartfield, Herman, McGowan, Mershon, Barsky, Tegtmeyer. (6-0)

Ordinance No. 14-06 is adopted.

 

NEW BUSINESS

Ordinance No. 15-06, An Ordinance To Approve The Development Plan For The Wellert Corporation, DBA Arby’s, At 100 Speedway Drive, Granville, Ohio, With Conditions was introduced by Councilmember Barsky. Second by Tegtmeyer.

An Ordinance To Approve The Development Plan For The Wellert Corporation, DBA Arby’s, At 100 Speedway Drive, Granville, Ohio, With Conditions was introduced by Councilmember Barsky. Second by Tegtmeyer.

Mayor Hartfield set the public hearing for Ordinance No. 15-06 for November 15, 2006.

 

Resolution No. 06-43, A Resolution To Fill A Vacancy On The Planning Commission was introduced by Councilmember Barsky. Second by Councilmember Tegtmeyer.

, A Resolution To Fill A Vacancy On The Planning Commission was introduced by Councilmember Barsky. Second by Councilmember Tegtmeyer.

Discussion: Those candidates still present were asked by Mayor Hartfield to identify themselves and state their interests in serving on the Planning Commission.

Brad Schneider, 121 Plum Street, stated that he has been to previous Planning Commission and BZBA meetings and is aware of how the two committees interact with each other. He stated that he would have a fair and open mind and take the history and character of Granville into consideration along with blending in the growth and development.

, 121 Plum Street, stated that he has been to previous Planning Commission and BZBA meetings and is aware of how the two committees interact with each other. He stated that he would have a fair and open mind and take the history and character of Granville into consideration along with blending in the growth and development.

Chip Blanchard stated that he is re-introducing himself to Council because he has been before them with interest in serving on the Planning Commission before. He stated that he works at an architectural firm and he is passionate about the issues facing Granville. He stated that he would like to contribute in any capacity to maintain the character and history of Granville.

stated that he is re-introducing himself to Council because he has been before them with interest in serving on the Planning Commission before. He stated that he works at an architectural firm and he is passionate about the issues facing Granville. He stated that he would like to contribute in any capacity to maintain the character and history of Granville.

Chris Strayer stated that Tim Ryan called him to let him know he would not be able to attend the Council meeting because he is on vacation. He stated that he too has interest in serving on the Planning Commission.

Council voted by ballot to appoint a member to the Planning Commission. The names on the ballot included: Jeff Gill, Tim Ryan, Brad Schneider, D. Dottavio, Evelyn Frolking, and Chip Blanchard. The first result of the ballot vote was inconclusive. A second ballot vote confirmed Chip Blanchard to serve on the Planning Commission.

Councilmember Mershon made a motion to amend Resolution No. 06-43 and place the name ‘Chip Blanchard’ in the vacancy spot. Second by Councilmember McGowan.

The amendment to Resolution NO. 06-43 was adopted. (6-0).

 

Resolution No. 06-43 is adopted. (6-0).

Mayor Hartfield thanked those who showed interest in serving the community and asked them to always consider keeping their names in the hat for future vacancies. Councilmember McGowan stated that there are two Planning Commission terms scheduled to expire next year and he is unsure if those filling the positions will wish to remain.

 

 

Resolution No. 06-44, A Resolution To Award The Contract For Bryn Du Fieldhouse Restroom Renovations, As Per Specifications, To Claggett & Sons, Inc. And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember McGowan. Second by Vice Mayor Herman.

, A Resolution To Award The Contract For Bryn Du Fieldhouse Restroom Renovations, As Per Specifications, To Claggett & Sons, Inc. And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember McGowan. Second by Vice Mayor Herman.

 

Discussion: Vice Mayor Herman stated that the EFP Committee met and recommended supporting the passage of the Resolution. He stated that they were looking at a tile project as well, but when the bids came in they decided to just focus on the restroom renovations for this year.

Resolution No. 06-44 is adopted. (6-0)

 

REVIEW OF MINUTES

Regularly Scheduled Meeting of October 18, 2006.

Councilmember Tegtmeyer moved to accept the minutes as presented. Seconded by Councilmember Barsky. Motion carried 6-0.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Vice Mayor Herman stated that they met prior to the Council meeting to discuss the Bryn Du improvements. He stated that they requested to have baselines/budget materials for the previous year. Vice Mayor Herman stated that they ended with an Executive Session regarding collective bargaining.

Granville Foundation – (Tegtmeyer)

No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Committee will meet at 5:30pm on November 8th.

Planning Commission – (O’Keefe)

Councilmember Mershon asked if there would be a formal memorandum from the Planning Commission to Council in regards to the Arby’s application. He stated that that current code states that this should take place, but he is not sure if they are operating under the current code or the code at the time the application was submitted. Councilmember Mershon stated that he specifically wondered if they considered traffic circulation at Cherry Valley Road and Speedway. Chris Strayer stated that according to legal counsel they could not consider this because of the original ruling by the courts. Mr. Strayer stated that a recommendation by the Planning Commission should be in Council’s packets.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Committee will meet at 8am on November 8th.

Comprehensive Plan – (Barsky)

No Report.

Recreation Commission – (McGowan)

No Report.

Senior Committee – (O’Keefe)

No Report.

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

Mayor Hartfield stated that the Tri-City meeting on Monday was an educational and beneficial program on ethics. She stated that there will be an informal meeting of Granville Township, Village, and Schools at 8am on November 16th.

Councilmember Barsky stated that the Comprehensive Planning Steering Committee met with Vogelmaier on Monday and they reviewed stakeholder’s comments. She stated that they hope to have public input meetings beginning the second week of January. She stated that they would like to post this weekly in the newspapers.

EXECUTIVE SESSION

Councilmember Mershon moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – "To consider the compensation of an employee". Second by Councilmember McGowan.

Councilmember Mershon moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – "To consider the compensation of an employee". Second by Councilmember McGowan.

Roll call vote: McGowan, Tegtmeyer, Mershon, Hartfield, Barsky, Herman

Time in: 8:12 pm

Vice Mayor Herman moved to return to regular session. Second by Councilmember McGowan.

Roll call vote: Tegtmeyer, Herman, Mershon, Barsky, Hartfield, McGowan.

Time out: 8:56pm

ADJOURNMENT (8:56pm)

(8:56pm)

Councilmember Mershon moved to adjourn. Second by Councilmember Barsky. Motion carried, 6-0. Meeting adjourned.

 

 

 

Council Minutes 10/18/06

 

VILLAGE OF GRANVILLE


COUNCIL MINUTES


October 18, 2006


 


CALL TO ORDER (by Mayor Hartfield at 7:35 pm)

(by Mayor Hartfield at 7:35 pm)

 


PLEDGE OF ALLEGIANCE


 


ROLL CALL

 

Those responding to the roll call were Councilmembers Barsky, Mershon, Mayor Hartfield; Manager Holycross, and Law Director Crites.

 

Mayor Hartfield stated that there would not be a quorum until Councilmember Tegtmeyer arrived and she believed she would be 15-20 minutes late. She indicated that no business would take place until Councilmember Tegtmeyer arrived.


Councilmember Tegtmeyer arrived at 7:46pm and Mayor Hartfield resumed the Council meeting.

 

Councilmember Barsky moved to excuse Councilmember’s McGowan and O’Keefe and Vice Mayor Herman. Second by Councilmember Mershon.

 

 


APPROVAL OF AGENDA (7:46 pm)

(7:46 pm)

 

Councilmember Mershon moved to accept the agenda as presented. Seconded by Barsky. Motion carried (4-0).

 

 


CITIZENS COMMENTS (7:47 pm)

(7:47 pm)

 

No one appeared to speak for Citizens’ Comments.

 

Mayor Hartfield closed Citizens’ Comments at 7:47 pm.


PUBLIC HEARING


Ordinance No. 13-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses.


No one appeared to speak in regards to Ordinance No. 13-06.


Mayor Hartfield closed the public hearing at 7:48 pm.


 


OLD BUSINESS


Ordinance No. 13-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was reintroduced by Councilmember Mershon. Second by Councilmember Barsky.

, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was reintroduced by Councilmember Mershon. Second by Councilmember Barsky.

Discussion: Councilmember Barsky noted the increase in street light repairs and wondered if this was due to random occurrence or for another reason. Molly Roberts stated that it was a random occurrence. Councilmember Barsky also asked if the funding for FOP negotiations is included in the Ordinance and Ms. Roberts stated that it is included.


 


Roll call vote: Councilmembers Mershon, Tegtmeyer, Hartfield, Barsky. (4-0) Ordinance No. 13-06 is adopted.


 


NEW BUSINESS


Ordinance No. 14-06, An Ordinance Providing For The Issuance Of Not To Exceed $1,250,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring The Mansion Building Property Located At 537 Jones Road For Village Purposes was introduced by councilmember Barsky. Second by Councilmember Tegtmeyer.

An Ordinance Providing For The Issuance Of Not To Exceed $1,250,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring The Mansion Building Property Located At 537 Jones Road For Village Purposes was introduced by councilmember Barsky. Second by Councilmember Tegtmeyer.

 


Mayor Hartfield scheduled the public hearing for Ordinance No. 14-06 for November 1, 2006. Ms. Roberts pointed out that the emergency clause referenced in the Ordinance is a mistake and will be removed.


Resolution No. 06-42, To Award The Contract For the Purchase Of Water Treatment Chemicals was introduced by Councilmember Barsky. Second by Councilmember Mershon.

To Award The Contract For the Purchase Of Water Treatment Chemicals was introduced by Councilmember Barsky. Second by Councilmember Mershon.

Discussion: Councilmember Mershon inquired on the price per ton. Ms. Roberts stated that there is a slight increase and it is approximately $109.00/ton.


 


Resolution No. 06-42 was adopted (4-0).


 


REVIEW OF MINUTES


Regularly Scheduled Meeting of October 4, 2006.

Councilmember Mershon moved to accept the minutes as amended. Seconded by Councilmember Tegtmeyer. Motion carried 4-0.

 


MAYOR’S COURT REPORT – September


The Mayor’s Court Report for the month of September was presented for review.


Discussion: Councilmember Barsky asked if there is a trend of juvenile incidences being referred to Juvenile Court. Mayor Hartfield stated that she would need to see the previous twelve months of reports to tell. Councilmember Barsky questioned if the juvenile incidences are random, local, and/or incoming. Manager Holycross stated that the staff could research this matter.


Councilmember Barsky moved to accept the September report, seconded by Councilmember Tegtmeyer. Motion carried 4-0.


Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes.


MANAGER’S REPORT – September


The Manager’s Report for the month of September was presented for review.


Discussion: Councilmember Barsky asked if the work on Mulberry and Broadway is related to the storm sewer main. Manager Holycross believed it was related and he stated he would double check. He also told Council that he believed the work was complete.


Councilmember Mershon thanked Manager Holycross and staff for providing the Property Value page with the Manager’s Report.


 


Councilmember Mershon moved to accept the September report, seconded by Councilmember Barsky. Motion carried 4-0.


Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.


 


COMMITTEE REPORTS


Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)


No Report.


Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer stated that they met on October 17th and had a work session. She stated that the next meeting will be November 5th.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

 

No Report.

 

 

 

Planning Commission – (O’Keefe)

 

Councilmember Tegtmeyer stated that she attended the meeting and the meeting minutes are part of Council’s packets if they had any questions. Councilmember Mershon asked when and if Council would see the Arby’s application. Manager Holycross guessed that the matter could be before Council at their next Council meeting and that Council would be looking at a recommendation made by the Planning Commission. Councilmember Barsky stated that the Charter states that one sign per building is permissible and she noticed that the Arby’s application asked for four signs to be approved. Councilmember Tegtmeyer stated that the Planning Commission moved to leave some of the signs, but they did reduce the number allowed. Manager Holycross stated that the applicant would be building in an area zoned as PUD (Planned Unit Development) and it is his recollection that the guidelines are not as strict. Councilmember Tegtmeyer added that it was her sense during the meeting that the Planning Commission members felt they were getting cooperation from the applicant and they worked on a compromise.

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

 

No Report.

 

Comprehensive Plan – (Barsky)

 

No Report.

 

 

 

Recreation Commission – (McGowan)

 

No Report.

 

Senior Committee – (O’Keefe)

 

No Report.

 

 

 

Tree & Landscape Commission (Barsky)

 

No Report.

 

Union Cemetery (Mershon)

 

Councilmember Mershon stated that one Township Trustee and worker headed up the efforts for the year-end cleanup at the cemetery and they did a wonderful job.

 

 

 

 

 

 

OTHER COUNCIL MATTERS


Mayor Hartfield stated that she and others (Trustee Havens, Scot Prebles, Molly Roberts, and Don Holycross) met on October 17th and had a good session. The purpose of the meeting was to keep the lines of communication open between the Township, Village, and Schools. She indicated that if anyone on Council had an item that they would like discussed to please let her know because they plan to meet monthly.


Mayor Hartfield stated that there will be a Tri-City (Granville, Heath, and Newark) meeting on October 30th at 6:30pm at the Davis-Shai House. She stated that Pataskala was also invited to the meeting. Mayor Hartfield stated that they will have a sixty to ninety minute presentation on ethics. Councilmember Barsky wondered if the presentation would be a canned presentation or tailored to the three different communities with three different organizational structures. She stated that she recently attended a presentation on ethics and only five minutes of the presentation was useful for the Village. She also stated that the Municipal League gave a very good presentation on ethics that was very beneficial. Manager Holycross stated that the Comprehensive Plan Steering Committee is the same night as the Tri-City meeting (6:00pm). Council discussed the possibility of trying to change meeting times and opted to leave the meeting times as is.


Councilmember Tegtmeyer asked if it has been decided when Council will meet to further address the work priorities they previously put together. Manager Holycross stated that the staff is in the process of reviewing the priority list and they plan to come back to Council for their review and approval of a rough time schedule.


Mayor Hartfield stated that there will be a Chamber of Commerce breakfast at the Cherry Valley Lodge at 7:30am on October 19th.


 


EXECUTIVE SESSION


Councilmember Mershon moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – "To consider the discipline, demotion or dismissal of a member of Public Office or the Planning Commission". Second by Councilmember Barsky.

Councilmember Mershon moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – "To consider the discipline, demotion or dismissal of a member of Public Office or the Planning Commission". Second by Councilmember Barsky.

Roll call vote: Herman, Mershon, Barsky, Hartfield, Tegtmeyer.


Time in: 8:12 pm


Councilmember Mershon moved to return to regular session. Second by Councilmember Barsky.


Roll call vote: Tegtmeyer, Herman, Mershon, Barsky, Hartfield.


Time out: 9:07pm


 


ADJOURNMENT (9:08pm)

(9:08pm)

Councilmember Barsky moved to adjourn. Second by Councilmember Tegtmeyer. Motion carried, 5-0. Meeting adjourned.

 

Council Minutes 10/4/06

 

VILLAGE OF GRANVILLE

 

COUNCIL MINUTES

 

October 4, 2006

 

 

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

(by Mayor Hartfield at 7:30 pm)

 

 

PLEDGE OF ALLEGIANCE (Led by Boy Scouts John and Aaron)

(Led by Boy Scouts John and Aaron)

 

 

ROLL CALL

 

 

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

 

Councilmember Barsky moved to excuse Councilmembers’ O’Keefe and Tegtmeyer. Second by Vice Mayor Herman.

 

 

 

APPROVAL OF AGENDA (7:34 pm)

(7:34 pm)

 

 

Councilmember Barsky moved to accept the agenda as presented. Seconded by Vice Mayor Herman. Motion carried (5-0).

 

 

 

CITIZENS COMMENTS (7:35 pm)

(7:35 pm)

Dennis Cauchon, 327 East Broadway, thanked Councilmember Mershon and Mayor Hartfield for attending ‘Walk To School Day.’ He stated that it was an amazing success with over 100 people attending and it far exceeded his expectations. Mr. Cauchon also thanked Police Chief Cartnal for his part.

, 327 East Broadway, thanked Councilmember Mershon and Mayor Hartfield for attending ‘Walk To School Day.’ He stated that it was an amazing success with over 100 people attending and it far exceeded his expectations. Mr. Cauchon also thanked Police Chief Cartnal for his part.

 

 

Mr. Cauchon presented a proposal to Council asking them to consider forming a taskforce/committee on exploring the safety issues associated with walking in the Village. He suggested working with the School Board. Mr. Cauchon also passed out surveys he sent out and received back in regards to safety/walking in the Village. Mr. Cauchon stated that the school district estimated growth for the past couple years and one year they estimated 31% growth, and the next year 41% growth. He stated that these are not realistic since the district did not increase in size this much. Mr. Cauchon questions if a new school with the proposed size is really needed.

 

Sherry Gardner, 216 West Elm Street, stated that she applauds the efforts for ‘Walk To School Day,’ but she questions how much money should be put into it because it is something that ought to be discussed further with the School Board. She stated that the School Board does not enforce a mile radius rule stating children should walk to school if they live within one mile.

, 216 West Elm Street, stated that she applauds the efforts for ‘Walk To School Day,’ but she questions how much money should be put into it because it is something that ought to be discussed further with the School Board. She stated that the School Board does not enforce a mile radius rule stating children should walk to school if they live within one mile.

 

Mrs. Gardner stated that she would like Council to be aware of a situation concerning the alley off of Mulberry and Cherry Street. She stated that she recently contacted the police department about a contractor’s truck being parked in the alley. She stated that someone outside of Granville who doesn’t pay Granville taxes purchased the home and plans to flip it. She stated that she was told that the police could not do anything because the contractor has spoken with the neighbors and Terry Hopkins to get approval. Mrs. Gardner stated that she felt she was treated offensively by the police department. She stated that blocking the alley is dangerous for many reasons and she knows that several elderly people have been blocked when trying to get through. Mayor Hartfield stated that there was a discussion before the Council meeting about this situation and she asked Manager Holycross to give an update. Manager Holycross stated that the contractor originally asked the Service Director (Terry Hopkins) to park the vehicle in the alley for one week. He stated that he is now asking for two more days. Manager Holycross went on to say that this is typically not allowed and this is an exceptional circumstance.

 

Sharon Sellito, 215 South Cherry Street, stated that she phoned the police as well about this situation and also feels she was treated badly. She stated that no one from the police department called her back. She stated that the contractor working on the home does have a driveway to park in. Ms. Sellito stated that about two weeks back the contractor truck was parked in the alley with both doors left open. She stated that she knows of an elderly lady living near the alley that has visitors regularly and they couldn’t get by the truck. Ms. Sellito stated she also witnessed an older man forced to back out onto Cherry Street due to the truck being parked in the alley. Ms. Sellito stated that she had a male friend contact the police department and something was done about the situation. Ms. Sellito stated that she pays over $10,000 in taxes in Granville and she refuses to be treated like this. Ms. Sellito stated that Mrs. Titley who owns the Boxwood Apartments is also aware of the situation and one of her tenants experienced a threatening conversation with the contractor. Ms. Sellito provided photos to Council.

, 215 South Cherry Street, stated that she phoned the police as well about this situation and also feels she was treated badly. She stated that no one from the police department called her back. She stated that the contractor working on the home does have a driveway to park in. Ms. Sellito stated that about two weeks back the contractor truck was parked in the alley with both doors left open. She stated that she knows of an elderly lady living near the alley that has visitors regularly and they couldn’t get by the truck. Ms. Sellito stated she also witnessed an older man forced to back out onto Cherry Street due to the truck being parked in the alley. Ms. Sellito stated that she had a male friend contact the police department and something was done about the situation. Ms. Sellito stated that she pays over $10,000 in taxes in Granville and she refuses to be treated like this. Ms. Sellito stated that Mrs. Titley who owns the Boxwood Apartments is also aware of the situation and one of her tenants experienced a threatening conversation with the contractor. Ms. Sellito provided photos to Council.

 

Manager Holycross indicated that he will take care of the situation.

 

Ms. Sellito stated that she has contacted Village Planner, Chris Strayer about parking issues on South Prospect Street. She stated that since the construction with the library there have been workmen parking on this street.

 

Dr. Karen Berdan, 205 ½ South Prospect Street, stated that she owns a business (Granville Vision Center) and parking in this area has always been a problem. She stated that it is now worse and she believes it is due to the construction at the library. Dr. Berdan stated that she does have elderly patients that visit her office and one recently told her that the parking problem may force her to go elsewhere. Dr. Berdan stated she would like to see some remedy to the problem – perhaps two hour parking signs.

, 205 ½ South Prospect Street, stated that she owns a business (Granville Vision Center) and parking in this area has always been a problem. She stated that it is now worse and she believes it is due to the construction at the library. Dr. Berdan stated that she does have elderly patients that visit her office and one recently told her that the parking problem may force her to go elsewhere. Dr. Berdan stated she would like to see some remedy to the problem – perhaps two hour parking signs.

Tym Tyler, 205 South Prospect Street, stated that he has a business and lives at this address. He stated that he has had conversations with Chris Strayer about this problem and he thought Mr. Strayer contacted Mike Frazier who is head of the Library Board. Mr. Tyler stated that it was his understanding that the employees of the contractor were told to park at the Maintenance Building or the Waste Water Treatment Facility and he thought this was negotiated in the contract. Mr. Tyler questioned if some of the parking problems is also related to the post office and their workers.

, 205 South Prospect Street, stated that he has a business and lives at this address. He stated that he has had conversations with Chris Strayer about this problem and he thought Mr. Strayer contacted Mike Frazier who is head of the Library Board. Mr. Tyler stated that it was his understanding that the employees of the contractor were told to park at the Maintenance Building or the Waste Water Treatment Facility and he thought this was negotiated in the contract. Mr. Tyler questioned if some of the parking problems is also related to the post office and their workers.

 

 

Mayor Hartfield stated that she has noticed the contractor trucks on South Prospect Street and the problem has gotten worse since construction with the library began.

 

Manager Holycross stated that Mike Frazier indicated he would have a conversation with the contractor and he was frustrated to hear nothing has changed.

 

Councilmember Barsky asked why the Village isn’t ticketing these cars. Mr. Tyler stated that he heard the Village doesn’t have the authority to ticket them. Ms. Sellito, Mr. Tyler, and Council discussed the repercussions of putting 2 hour parking signs up and how this might cause cars to park further down the street. They also discussed the possibility of permanent parking permits.

 

Steve Huddle, 211 South Prospect Street, stated that he has only been before Council twice and once was due to an enormous garage that was built that wasn’t approved by Council and the second was for a variance at 205 South Prospect for business use. He stated that he was not in support of this because there is not enough parking as it is now. Mr. Huddle stated that this problem is worse now than ever. Mr. Huddle stated that he finds it ironic that the most upset people in this situation are the postal workers and business owners and not the residential home owners. Mr. Huddle stated that two hour parking in the downtown area keeps people moving. He added that he has lived in his home on South Prospect for sever years and he has dealt with this problem long enough.

, 211 South Prospect Street, stated that he has only been before Council twice and once was due to an enormous garage that was built that wasn’t approved by Council and the second was for a variance at 205 South Prospect for business use. He stated that he was not in support of this because there is not enough parking as it is now. Mr. Huddle stated that this problem is worse now than ever. Mr. Huddle stated that he finds it ironic that the most upset people in this situation are the postal workers and business owners and not the residential home owners. Mr. Huddle stated that two hour parking in the downtown area keeps people moving. He added that he has lived in his home on South Prospect for sever years and he has dealt with this problem long enough.

 

Mr. Tyler stated that it should be noted that South Pearl Street has the same parking problems due to Buxton employees parking on the street.

 

Council discussed having this matter looked into in the LSSU Committee.

 

 

 

Mayor Hartfield closed Citizens’ Comments at 8:03 pm.

 

PUBLIC HEARING

 

Ordinance No. 12-06, An Ordinance To Authorize The Village Manager To Enter Into A Lease Agreement With The Board Of Granville Township Trustees For The Leasing Of The Fire Station Building At 133 North Prospect Street For a Term Of Five (5) Years.

 

Discussion: Bill Heim, 132 East College Street, stated that he has interest in the lease agreement because the property borders his property on two sides. He also stated that Exhibit A was not attached to the Ordinance. Mayor Hartfield asked if Mr. Heim had any concerns over the lease agreement and Mr. Heim stated no.

 

Mayor Hartfield closed the public hearing at 8:05 pm.

 

 

 

 

 

 

 

OLD BUSINESS

 

Ordinance No. 12-06, An Ordinance To Authorize The Village Manager To Enter Into A Lease Agreement With The Board Of Granville Township Trustees For The Leasing Of The Fire Station Building At 133 North Prospect Street For a Term Of Five (5) Years was reintroduced by Vice Mayor Herman. Second by Councilmember McGowan.

, An Ordinance To Authorize The Village Manager To Enter Into A Lease Agreement With The Board Of Granville Township Trustees For The Leasing Of The Fire Station Building At 133 North Prospect Street For a Term Of Five (5) Years was reintroduced by Vice Mayor Herman. Second by Councilmember McGowan.

Discussion: Vice Mayor Herman indicated that he questioned a reciprocal clause in the Ordinance regarding termination and this was addressed in Committee. Councilmember Mershon stated that there is an Exhibit A that was to go with the Ordinance. He also asked if the 501C requires five votes or more. Law Director Crites stated that the Ordinance calls for five votes.

 

 

 

Roll call vote: Hartfield, Herman, McGowan, Mershon, Barsky. (5-0)

 

Ordinance No. 13-06 is adopted.

 

 

 

NEW BUSINESS

 

Ordinance No. 13-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was introduced by Councilmember Mershon. Second by Vice Mayor Herman.

An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was introduced by Councilmember Mershon. Second by Vice Mayor Herman.

Mayor Hartfield set the public hearing for Ordinance No. 13-06 for October 18, 2006.

 

 

 

Resolution No. 06-41, A Resolution Affirming The Village Council Priorities For Calendar Year 2007 was introduced by Vice Mayor Herman. Second by Councilmember Barsky.

, A Resolution Affirming The Village Council Priorities For Calendar Year 2007 was introduced by Vice Mayor Herman. Second by Councilmember Barsky.

Discussion: Mayor Hartfield asked for clarification on the ranking. Vice Mayor Herman clarified with Manager Holycross that the priority list is intended as a first step and that there will be additional steps before a work plan is completed. Manager Holycross agreed and he stated that the list is subject to change and could be amended at any time Council sees fit. Vice Mayor Herman thanked Manager Holycross and Staff for the work they put into creating the list. Councilmember Barsky clarified that the priority list will be used when factoring financial plans. Manager Holycross stated yes.

 

 

 

Resolution No. 06-41 is adopted. (5-0)

 

 

 

Councilmember Mershon moved to reopen Citizens’ Comments at 8:10pm. Second by Vice Mayor Herman. Motion carried (5-0).

at 8:10pm.

Steve Huddle, 211 South Prospect Street, stated that he wanted to make Council aware of a situation that just occurred when he and others were leaving the Council meeting. He stated that they had a conversation with Tym Tyler and he asked him if he plans to not park his truck in front of Dr. Berdan’s office anymore. Mr. Huddle stated that Mr. Tyler made an offensive comment back to him.

, 211 South Prospect Street, stated that he wanted to make Council aware of a situation that just occurred when he and others were leaving the Council meeting. He stated that they had a conversation with Tym Tyler and he asked him if he plans to not park his truck in front of Dr. Berdan’s office anymore. Mr. Huddle stated that Mr. Tyler made an offensive comment back to him.

Sharon Sellito, 215 South Prospect, stated that the conversation with Mr. Tyler was threatening and he told her that if she ever wanted something passed before the Zoning Board she would not get it. She stated that three witnesses heard this comment.

, 215 South Prospect, stated that the conversation with Mr. Tyler was threatening and he told her that if she ever wanted something passed before the Zoning Board she would not get it. She stated that three witnesses heard this comment.

Councilmember Mershon stated that this matter will be looked into in the LSSU Committee.

 

 

 

 

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of September 20, 2006.

Councilmember McGowan moved to accept the minutes as presented. Seconded by Councilmember Barsky. Motion carried 5-0.

 

 

COMMITTEE REPORTS

 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

 

No Report.

 

Granville Foundation – (Tegtmeyer)

 

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

 

Councilmember McGowan noted that the minutes do not reflect his attendance at the meeting. Mayor Hartfield asked Manager Holycross to see that the minutes reflect this change because he was at the meeting. Councilmember Barsky asked if the School Board and buses situation was addressed. Mayor Hartfield stated that the Transportation Director was contacted by Molly Roberts and there was to be a 50% reduction in traffic. Councilmember Barsky also inquired on the parking fines and stated that it appears they are no longer acting as a deterrent. Mayor Hartfield stated that it appears that they are not acting as a deterrent. Councilmember McGowan stated that any changes must be done by Council with an Ordinance. Councilmember Barsky stated that it sounds like it might be time to consider making changes to the fine amounts. Vice Mayor Herman suggested that neighboring communities be checked to see what their fine amounts are.

 

 

 

Planning Commission – (O’Keefe)

 

No Report.

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

 

No Report.

 

Comprehensive Plan – (Barsky)

 

No Report.

 

Recreation Commission – (McGowan)

 

Councilmember McGowan stated that the Rec Commission just sent out their new fall programming schedule. He added that they have begun construction at McPeek Lodge and there will be a new sign and a dedication once complete. Councilmember McGowan stated that they plan to start the new fields at Raccoon Park once the weather breaks.

 

Senior Committee – (O’Keefe)

 

No Report.

 

Tree & Landscape Commission (Barsky)

 

No Report.

 

Union Cemetery (Mershon)

Councilmember Mershon stated that there will be a Work Day on October 14th from 9:00am – 11:00am and they will work on cleaning and mulching the flower beds. He stated that anyone wanting to split their hostas and plant them at the cemetery are welcome to do so.

OTHER COUNCIL MATTERS

 

Councilmember Barsky stated that in light of tonight’s public comments it might be a good idea to look at the responsiveness with the police department. She stated that there seems to be a pattern there.

 

Councilmember McGowan stated that there have been and will be some busy weekends coming up in downtown Granville. He suggested having the trash tended to. Manager Holycross stated that he has had discussion with Terry Hopkins about this and he plans to tackle this before the weekend.

 

Councilmember Mershon commended the Staff for the work they did with flags and cleanup for the recent political event in Granville.

 

EXECUTIVE SESSION

 

Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – "To consider appointment, employment….of a public employee". Second by Councilmember McGowan.

Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – "To consider appointment, employment….of a public employee". Second by Councilmember McGowan.

Roll call vote: Herman, McGowan, Mershon, Barsky, Hartfield.

 

Councilmember Mershon moved to return to regular session. Second by Councilmember Barsky.

 

Roll call vote: McGowan, Mershon, Barsky, Hartfield, Herman.

 

Time out: 8:45pm

 

JOURNMENT (8:45pm)

 

Councilmember Mershon moved to adjourn. Second by Councilmember McGowan. Motion carried, 5-0. Meeting adjourned.

 

 

 

Council Minutes 9/20/06

 

VILLAGE OF GRANVILLE

 

COUNCIL MINUTES

September 20, 2006

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

(by Mayor Hartfield at 7:30 pm)

 

PLEDGE OF ALLEGIANCE (Led by two Boy Scouts and a Girl Scout from the Severson Family)

(Led by two Boy Scouts and a Girl Scout from the Severson Family)

ROLL CALL

 

Those responding to the roll call were Councilmembers Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

Vice Mayor Herman moved to excuse Councilmember’s Barsky and McGowan. Second by Councilmember O’Keefe.

 

 

 

APPROVAL OF AGENDA (7:34 pm)

(7:34 pm)

 

Councilmember O’Keefe moved to accept the agenda as presented. Seconded by Vice Mayor Herman. Motion carried (5-0).

 

 

 

CITIZENS COMMENTS (7:34 pm)

(7:34 pm)Dennis Cauchon, 327 East Broadway, inquired about the Proclamation for Walk To School Day. Manager Holycross stated that he will have it prepared. Mayor Hartfield stated that she plans to attend on October 4th at 8:30am for Walk To School Day and she will bring the Proclamation with her.

 

Mr. Cauchon spoke about pedestrian safety. He stated that the Elementary School recently banned riding bicycles to school for safety reasons. He went on to say that there have been three bike accidents within the Village in the past month. Mr. Cauchon stated that these are warnings signs that there is a problem. He stated that he prepared and distributed a survey to neighbors (mainly in the vicinity of the Elementary School) in regards to pedestrian safety. He stated that he would be willing to distribute copies of the survey and results to Council. Mr. Cauchon stated that he has researched various studies about pedestrian safety and found that many larger communities have master plans when it comes to pedestrian safety. He suggested preparing a Pedestrian and Biking Master Plan for the Village of Granville. He said more information can be found about a Pedestrian Master Plan by using the internet - Google.com. Councilmember O’Keefe suggested that Mr. Cauchon might want to attend the meetings for the Comprehensive Plan. Mr. Cauchon stated that he is aware of these meetings, but his initial thoughts are that the interests of the Village aren’t consistent with those living in Park Trails or elsewhere in Granville. Councilmember Mershon also suggested meeting with the Comprehensive Plan Steering Committee and/or Manager Holycross and Chris Strayer. Mr. Cauchon stated that the proposed new school should have a traffic study done before anything is built and he went on to say that this is really a separate issue from what he is here to speak about. Mr. Cauchon said that the Elementary School tries to control morning traffic with their plan of having pedestrians enter the school on Granger Street - having drop offs on Spellman Street – and busses entering on Sunrise Street. Council discussed speeding and traffic congestion during the early morning school hours. Councilmember Tegtmeyer asked if Mr. Cauchon encountered any studies that included behavioral modification. Mr. Cauchon did not acknowledge that any of the material he reviewed included behavior modification. Mr. Cauchon stated that it is important to tell people that they are endangering themselves by not using buses and you are 25% more likely to get into an accident if you are driven to school. Mayor Hartfield stated that she would be interested in seeing the survey results and she encouraged Mr. Cauchon to further communicate with the Village staff. Councilmember O’Keefe asked Manager Holycross if we can get public participation in the survey created by Mr. Cauchon. She wondered if information about the survey could be put in the newspaper and/or available in the Village office. Manager Holycross indicated that he would be in contact with Mr. Cauchon about getting a copy of the survey. She added that Mr. Cauchon is right about traffic at the newly proposed school location – she said traffic will worsen. Vice Mayor Herman stated that the Village has a copy of the Walkability Study (done by a Denison student a couple years back) and they did implement some of the suggestions in the study. He stated that there is no magic bullet to fix everything regarding pedestrian safety, and Mr. Cauchon’s timing is good to work with the Comprehensive Plan Committee and he encourages him to work with Council and staff. Mr. Cauchon stated that he would be interested in looking at the Walkability Study.

 

Eleanor Cullen, 331 East Broadway, asked about the school drop off rules on Granger, Sunrise, and Spellman. She asked if the police are enforcing these rules. She stated that she never sees the police in the early morning hours and perhaps if their presence was increased it would help alleviate the speeding problems at this hour. She added that Granville has these kind of problems because of the large amount of traffic.

, 331 East Broadway, asked about the school drop off rules on Granger, Sunrise, and Spellman. She asked if the police are enforcing these rules. She stated that she never sees the police in the early morning hours and perhaps if their presence was increased it would help alleviate the speeding problems at this hour. She added that Granville has these kind of problems because of the large amount of traffic.

Gloria Hoover, 213 East College Street, stated that she received a copy of the survey distributed by Mr. Cauchon. She stated that there is a pedestrian problem in core Granville. Ms. Hoover mentioned property located at 209/211 East College Street that was purchased by a bank and now they want to tear down the home and make a parking lot. She stated that this will add to pedestrian problems. Ms. Hoover stated that the home they want to tear down was built around 1905.

, 213 East College Street, stated that she received a copy of the survey distributed by Mr. Cauchon. She stated that there is a pedestrian problem in core Granville. Ms. Hoover mentioned property located at 209/211 East College Street that was purchased by a bank and now they want to tear down the home and make a parking lot. She stated that this will add to pedestrian problems. Ms. Hoover stated that the home they want to tear down was built around 1905.

Mayor Hartfield closed Citizens’ Comments at 7:53 pm.

PUBLIC HEARING

Ordinance No. 10-06, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Policies, Procedures And Regulations For The Maintenance, Care, And Removal Of Trees Within The Public Right of Way.

Jim Siegel, 538 Mt. Parnassus Drive, stated that he is the Chairman of the Tree and Landscape Committee. Mr. Siegel stated that the committee welcomes the changes set forth in the Ordinance. He stated that he did have one concern on page four of the Ordinance regarding contacting the ‘Zoning Inspector.’ He stated that in years past the Tree and Landscape Committee would have been the first notified of any problems/concerns with the contractor. Councilmember Mershon stated that when the Tree and Landscape Ordinances were reviewed by legal counsel they advised having the Zoning Officer consult with the Tree and Landscape Committee. He stated that this was changed for enforceability reasons. Mr. Siegel stated that the Zoning Officer would be unaware of bids or various tree types/conditions. Councilmember Mershon stated that they still intended to have the Zoning Officer consult with members of the Tree and Landscape Committee because he/she might need further clarification. Vice Mayor Herman suggested inserting language into the Ordinance emphasizing that the Zoning Officer should work in collaboration with the Tree and Landscape Committee. Law Director Crites stated that one reason for bringing in the Zoning Officer is because the Tree and Landscape Committee can only take action as an entire commission and they would need to hold a public meeting. Councilmember Mershon later clarified that the Zoning Officer would be staff member, Chris Strayer.

, 538 Mt. Parnassus Drive, stated that he is the Chairman of the Tree and Landscape Committee. Mr. Siegel stated that the committee welcomes the changes set forth in the Ordinance. He stated that he did have one concern on page four of the Ordinance regarding contacting the ‘Zoning Inspector.’ He stated that in years past the Tree and Landscape Committee would have been the first notified of any problems/concerns with the contractor. Councilmember Mershon stated that when the Tree and Landscape Ordinances were reviewed by legal counsel they advised having the Zoning Officer consult with the Tree and Landscape Committee. He stated that this was changed for enforceability reasons. Mr. Siegel stated that the Zoning Officer would be unaware of bids or various tree types/conditions. Councilmember Mershon stated that they still intended to have the Zoning Officer consult with members of the Tree and Landscape Committee because he/she might need further clarification. Vice Mayor Herman suggested inserting language into the Ordinance emphasizing that the Zoning Officer should work in collaboration with the Tree and Landscape Committee. Law Director Crites stated that one reason for bringing in the Zoning Officer is because the Tree and Landscape Committee can only take action as an entire commission and they would need to hold a public meeting. Councilmember Mershon later clarified that the Zoning Officer would be staff member, Chris Strayer.

Leslie McLaughlin, 156 Wildwood Drive, stated that she feels we need to protect trees much like we protect zoning of homes and restoration of homes. She stated that if someone feels a tree needs to be removed it deserves scrutiny and a second look. Mayor Hartfield asked Ms. McLaughlin if she was comfortable with Ordinance No. 10-06. She stated fairly so.

, 156 Wildwood Drive, stated that she feels we need to protect trees much like we protect zoning of homes and restoration of homes. She stated that if someone feels a tree needs to be removed it deserves scrutiny and a second look. Mayor Hartfield asked Ms. McLaughlin if she was comfortable with Ordinance No. 10-06. She stated fairly so.

Eleanor Cullen, 331 East Broadway, inquired on how the maintenance of trees is decided. Mayor Hartfield stated that there is a systematic approach to tree trimming. Ms. Cullen stated that when she notices a tree needing trimmed she calls the Village and they sometimes take a long time showing up. She stated that people in the Village should be aware that they can call the Service Department to have trees (that are the responsibility of the Village) trimmed. Ms. Cullen stated that she is aware that there was a lot of controversy over the big tree next to the Denison Townhouse that was removed. She stated that a limb from this tree fell and hit a car and this could have been a dangerous situation. She stated that she is not sure if this tree should or shouldn’t have been removed. Mayor Hartfield thanked Ms. Cullen for her comments and she stated that the decision to remove trees is handled by the Tree and Landscape Committee. She went on to say that she feels they do an outstanding job. Ms. Cullen stated that the Village also needs to consider planting the appropriate kind of trees. Vice Mayor Herman stated that the Ordinance gives explicit criteria/factors of when a tree should be removed and there is now to be dialogue with an adjacent property owner whenever a new tree is planted so they can play a part in choosing the tree.

, 331 East Broadway, inquired on how the maintenance of trees is decided. Mayor Hartfield stated that there is a systematic approach to tree trimming. Ms. Cullen stated that when she notices a tree needing trimmed she calls the Village and they sometimes take a long time showing up. She stated that people in the Village should be aware that they can call the Service Department to have trees (that are the responsibility of the Village) trimmed. Ms. Cullen stated that she is aware that there was a lot of controversy over the big tree next to the Denison Townhouse that was removed. She stated that a limb from this tree fell and hit a car and this could have been a dangerous situation. She stated that she is not sure if this tree should or shouldn’t have been removed. Mayor Hartfield thanked Ms. Cullen for her comments and she stated that the decision to remove trees is handled by the Tree and Landscape Committee. She went on to say that she feels they do an outstanding job. Ms. Cullen stated that the Village also needs to consider planting the appropriate kind of trees. Vice Mayor Herman stated that the Ordinance gives explicit criteria/factors of when a tree should be removed and there is now to be dialogue with an adjacent property owner whenever a new tree is planted so they can play a part in choosing the tree.

Mayor Hartfield closed the public hearing at 8:12 pm.

Ordinance No. 11-06, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Tree And Landscape Requirements.

No one appeared to speak for or against Ordinance No. 11-06. Mayor Hartfield closed the public hearing at 8:13 pm.

 

 

OLD BUSINESS

Ordinance No. 10-06, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Policies, Procedures And Regulations For The Maintenance, Care, And Removal Of Trees Within The Public Right of Way was reintroduced by Councilmember O’Keefe. Second by Councilmember Mershon.

, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Policies, Procedures And Regulations For The Maintenance, Care, And Removal Of Trees Within The Public Right of Way was reintroduced by Councilmember O’Keefe. Second by Councilmember Mershon.

Discussion: Councilmember Mershon thanked the Tree and Landscape Committee for the work that they do. He stated that he is happy that the changes to the Ordinances will help everyone. Councilmember Mershon made a motion to amend page 4 Section (1) to read:

"(1) Upon completion of a street tree planting, the Contractor shall contact the Zoning Inspector who shall conduct an inspection in consultation with the chair of the Tree and Landscape Commission or his/her designee."

Second by Vice Mayor Herman.

Roll call vote on amendment: Councilmembers Hartfield, Herman, Tegtymeyer, O’Keefe, Mershon. (5-0)

Roll call vote: Councilmembers Mershon, O’Keefe, Tegtmeyer, Herman, Hartfield. (5-0) Ordinance No. 10-06 is adopted.

Ordinance No. 11-06, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Tree And Landscape Requirements was reintroduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Tree And Landscape Requirements was reintroduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

Discussion: Councilmember O’Keefe inquired about the reference to a minimum of one large tree per 3000 square feet of ground coverage – pertaining to newly developed areas. She asked Mr. Siegel if he was comfortable with this. Mr. Siegel stated that there has always been a tendency to plant more than what is required and he has never known this to be a problem.

 

Roll call vote: Councilmembers O’Keefe, Tegtmeyer, Herman, Hartfield, Mershon. (5-0) Ordinance No. 11-06 is adopted.

 

NEW BUSINESS

Ordinance No. 12-06, An Ordinance To Authorize The Village Manager To Enter Into A Lease Agreement With The Board Of Granville Township Trustees For The Leasing Of The Fire Station Building AT 133 N. Prospect Street For A Term Of Five (5) Years was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

An Ordinance To Authorize The Village Manager To Enter Into A Lease Agreement With The Board Of Granville Township Trustees For The Leasing Of The Fire Station Building AT 133 N. Prospect Street For A Term Of Five (5) Years was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

 

Mayor Hartfield scheduled the public hearing for Ordinance No. 12-06 for October 4, 2006.

Resolution No. 06-39, A Resolution Accepting The Amounts And Rates As Determined By the Budget Commission And Authorizing The Necessary Tax Levies And Certifying Them To The County Auditor was introduced by Councilmember O’Keefe. Second by Councilmember Mershon.

, A Resolution Accepting The Amounts And Rates As Determined By the Budget Commission And Authorizing The Necessary Tax Levies And Certifying Them To The County Auditor was introduced by Councilmember O’Keefe. Second by Councilmember Mershon.

Discussion: Ms. Molly Roberts stated that this is an annual housekeeping measure required by the Ohio Revised Code. Councilmember Mershon asked if it must be filed by October 1st and Ms. Roberts answered yes.

Resolution No. 06-39 was adopted (5-0).

Resolution No. 06-40, A Resolution To Authorize The Village Manager To Advertise For Bids For The Purchase Of Water Treatment Chemicals was introduced by Councilmember Mershon. Second by Councilmember O’Keefe.

, A Resolution To Authorize The Village Manager To Advertise For Bids For The Purchase Of Water Treatment Chemicals was introduced by Councilmember Mershon. Second by Councilmember O’Keefe.

Discussion: Ms. Molly Roberts stated that this is an annual housekeeping measure that they bid out every year and after the bids are returned it will come before Council.

Resolution No. 06-40 was adopted (5-0).

 

 

REVIEW OF MINUTES

Regularly Scheduled Meeting of September 6, 2006.

Councilmember Mershon moved to accept the minutes as amended. Seconded by O’Keefe. Motion carried 5-0.

 

MAYOR’S COURT REPORT – August

The Mayor’s Court Report for the month of August was presented for review.

Discussion: None.

Councilmember O’Keefe moved to accept the August report, seconded by Councilmember Tegtmeyer. Motion carried 5-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes.

 

 

 

 

MANAGER’S REPORT – August

The Manager’s Report for the month of August was presented for review.

Discussion: None.

 

Councilmember Tegtmeyer moved to accept the August report, seconded by Councilmember O’Keefe. Motion carried 5-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.

 

 

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Vice Mayor Herman stated that they discussed various personnel matters that will come out in the upcoming budget.

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer stated that the next meeting is in November. She asked people to consider giving to the Granville Foundation and she added that they will soon be putting together something stating where the money goes and how it is used.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Next meeting is October 26th.

Planning Commission – (O’Keefe)

Councilmember O’Keefe stated that they approved lighting for Doug Wagner’s parking lot. She stated that the South Galway Drive building was approved. Councilmember O’Keefe stated that there was a work session for a proposed development on the Shurtz property and they discussed traffic. She stated that it was a nice development and it included a bicycle shop. Mr. Strayer stated that the property would first need to be annexed and a traffic study would need to be done.

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

No Report.

Comprehensive Plan – (Barsky)

No Report.

Recreation Commission – (McGowan)

No Report.

Senior Committee – (O’Keefe)

No Report.

 

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

Mayor Hartfield referred to a letter in Council’s packets. Mr. Strayer added that there is a concern over a house being built and it is a build-able lot.

Mayor Hartfield thanked Vice Mayor Herman and crew for a great job with the Blues Festival. She stated that she thought things went well.

Councilmember Tegtmeyer asked Manager Holycross when Council could expect to the see the priority list. Manager Holycross stated that he intended to have it to the following day.

Councilmember Tegtmeyer stated that she will be meeting with Manager Holycross and Ms. Roberts about the cable access channel.

 

ADJOURNMENT (8:45 pm)

(8:45 pm)

Councilmember Mershon moved to adjourn. Second by Vice Mayor Herman. Motion carried, 5-0. Meeting adjourned.

 

 Submitted by Melanie Schott

 

Council Minutes 9/6/06

VILLAGE OF GRANVILLE

 

COUNCIL MINUTES

 

September 6, 2006

 

 

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

(by Mayor Hartfield at 7:30 pm)

 

 

PLEDGE OF ALLEGIANCE (Led by the Boy Scouts)

(Led by the Boy Scouts)

 

 

ROLL CALL

 

 

 

 

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Mayor Hartfield; Manager Holycross, and Law Director Crites.

 

Councilmember Barsky moved to excuse Vice Mayor Herman. Second by Councilmember McGowan.

 

 

 

APPROVAL OF AGENDA (7:32 pm)

(7:32 pm)

 

 

Councilmember Barsky moved to accept the agenda as presented. Seconded by Councilmember McGowan. Motion carried (6-0).

 

 

 

CITIZENS COMMENTS (7:33 pm)

(7:33 pm)Dennis Cauchan, 327 Broadway, spoke in regards to ‘Walk to School Day.’ He stated that over 3500 schools will participate on October 4th of this year. Mr. Cauchan invited Mayor Hartfield to be a part of the walk. He stated that they will meet at the Granville Library. Mr. Cauchan stated that he has examples of various proclamations (which he provided to Ms. Roberts) and he asked Council to prepare a proclamation at their next Council meeting. Mr. Cauchan stated that he hopes this will become an annual event. Mayor Hartfield later stated that Council and Village staff will work on preparing a proclamation.

Mr. Cauchan also spoke to Council about plowing sidewalks. He stated that currently it is the responsibility of homeowners and business owners to shovel their portions of the sidewalks. He explained that for various reasons this doesn’t always happen. Mr. Cauchan stated that other communities (some in Ohio) plow their sidewalks and he would like to see this happen in Granville. Councilmember O’Keefe asked if the Village owns a bobcat to do this. Ms. Roberts stated that the Village does own a bobcat. Mr. Cauchan asked Council if they would be willing to consider having the sidewalks plowed. Councilmember Barsky and Councilmember McGowan both explained that the matter would need to be further discussed and the likely committee to look into this matter would be the LSSU Committee. Mayor Hartfield stated that the next meeting date has not yet been set, and if Mr. Cauchan were to sign up on the website he could receive email notifications of meeting dates and topics of discussion. Mr. Cauchan stated that he would be willing to attend the next LSSU committee meeting to further discuss this matter. Mr. Cauchan stated that the police are at the schools when children are dropped off. He stated that for safety reasons he feels the police should stay at the schools until school begins and not leave when the buses leave.

 

Mr. Cauchan told Council that he feels signs are needed near Wildwood Park stating what all is available in the back sections, such as Turtle Pond. He stated that he feels these areas would be utilized more with user friendly signage. He stated that the cost would be minimal.

 

Mr. Cauchan stated that Sugarloaf Park off of Broadway is rarely used. He stated that he has plans for next summer to expand the use of the park with various children’s activities. He stated that he may ask the Village to help by putting up a stand of some sort to hold stickers children could take once climbing to the top. Mayor Hartfield encouraged Mr. Cauchan to be in touch with Ben Barton who also has an interest in revitalizing this area. Councilmember McGowan suggested that Mr. Cauchan may want to coordinate some children’s activities with the Rec Commission.

 

Sharon Sellito, 215 S. Cherry St., stated that she believes people should be responsible to shovel their own sidewalks and this shouldn’t be a cost to the Village.

, 215 S. Cherry St., stated that she believes people should be responsible to shovel their own sidewalks and this shouldn’t be a cost to the Village.

 

Ms. Sellito asked if the Bryn Du Art show brings in revenue for the Village. Ms. Roberts stated that there is a $20.00 entry fee to cover various costs but the Village does not benefit from the funds. Ms. Sellito asked if there was any money left from last year. Ms. Roberts explained that all proceeds from last year went to the Bicentennial Commission. Ms. Sellito asked if activities at Bryn Du are making any money. Ms. Roberts stated that they are covering costs at this time.

 

Amy Stahl, 143 Brennan Drive, spoke to Council about her concerns over parking at the Bryn Du property, Jones Road, and her neighborhood. Ms. Stahl stated that she has attended meetings with members of the Bryn Du Commission about this matter. She stated that there was an entry gate installed on the east side of the property (for liability reasons) but not on the west side of the property and she asked why there is not one on the west side. Ms. Stahl mentioned various safety issues she is concerned about such as double parking on her street, strollers crossing Jones Rd., and crossing Newark-Granville Rd. Ms. Stahl stated that during a recent polo match people were parking on the front lawn of the Bryn Du property. She asked why people can’t park there for various other activities when the Bryn Du lot is full. Ms. Stahl stated that they have contacted the police and they have been told that they cannot stop people from parking on their street and they suggest placing ‘No Parking’ signs. She went on to say that the parking issues are a result of there not being adequate parking on the Bryn Du property. Ms. Stahl stated that parking on these roads is a safety hazard and it’s just a matter of time before something bad happens. She suggested opening the front gate as they do for polo or installing a gate on the west side of the property because there is access to the front field via sidewalks on this side. Ms. Stahl explained that she would hate to see the parking problems in her neighborhood become a problem to homeowners at The Colony because they too would complain. Ms. Stahl ended by stating that she encourages Council to find a solution. Ms. Stahl later clarified that she did not want to give the impression that she felt the Bryn Du Commission was encouraging people to park in her neighborhood.

 

Kristen McGonagle, 112 Shawn Court, stated that the grass area on the west side of Jones Road is enough to park a car, but it is not enough if you consider the safety when getting in and out of a car. She stated that she has taken various photos that undoubtedly depict this and she would be happy to share them with Council. Ms. McGonagle stated that she also wonders of a fire truck would be able to get through the road when people are double-parked at times. She stated that she is mainly concerned with the safety of adults and children. Ms. McGonagle asked Council who owns the four parcels of land at the Bryn Du Property. She stated that they asked various times at the Bryn Du Commission meeting and no one seemed to be clear as to who owned which parcels. Mr. Strayer explained that the front field is split and the area with the gates is likely owned by the Township. Councilmember Mershon stated that he used to be on the Bryn Du Commission and he recalls there being pedestrian access gates on both front sides of the fence. He later stated that he would like to see the LSSU Committee discuss traffic slowing measures for that portion of Jones Road. Ms. McGonagle stated she believes the gate on the west side of the property has been removed. Councilmember McGowan stated that there is a gate on the northwest side.

, 112 Shawn Court, stated that the grass area on the west side of Jones Road is enough to park a car, but it is not enough if you consider the safety when getting in and out of a car. She stated that she has taken various photos that undoubtedly depict this and she would be happy to share them with Council. Ms. McGonagle stated that she also wonders of a fire truck would be able to get through the road when people are double-parked at times. She stated that she is mainly concerned with the safety of adults and children. Ms. McGonagle asked Council who owns the four parcels of land at the Bryn Du Property. She stated that they asked various times at the Bryn Du Commission meeting and no one seemed to be clear as to who owned which parcels. Mr. Strayer explained that the front field is split and the area with the gates is likely owned by the Township. Councilmember Mershon stated that he used to be on the Bryn Du Commission and he recalls there being pedestrian access gates on both front sides of the fence. He later stated that he would like to see the LSSU Committee discuss traffic slowing measures for that portion of Jones Road. Ms. McGonagle stated she believes the gate on the west side of the property has been removed. Councilmember McGowan stated that there is a gate on the northwest side.

 

Mayor Hartfield asked Ms. McGonagle and Ms. Stahl if they would be willing to attend the next LSSU Committee meeting to further discuss this matter. They both agreed to attend and to provide their email addresses to Manager Holycross so he could notify them of the next meeting.

 

 

 

Mayor Hartfield closed Citizens’ Comments at 8:03 pm.

 

PUBLIC HEARING

 

Mayor Hartfield recused herself from the Public Hearing 8:04pm.

 

 

 

Ordinance No. 08-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses.

 

No one appeared to speak for or against Ordinance No. 08-06. Councilmember McGowan closed the public hearing at 8:04 pm.

 

Ordinance No. 09-06, An Ordinance To Change The Name Of The Portion Of Bryn Du Drive Between Alligator Hill And Glyn Towel Drive To Pren Tal Way.

, An Ordinance To Change The Name Of The Portion Of Bryn Du Drive Between Alligator Hill And Glyn Towel Drive To Pren Tal Way.

Mr. Bill York was in attendance and stated he could address any questions or concerns by Council. No one else appeared to speak for or against Ordinance No. 09-06. Councilmember McGowan closed the public hearing at 8:05 pm.

 

 

 

OLD BUSINESS

 

Ordinance No. 08-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was reintroduced by Councilmember Mershon. Second by Councilmember Barsky.

, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was reintroduced by Councilmember Mershon. Second by Councilmember Barsky.

Discussion: Councilmember O’Keefe stated that there was a large difference in the bids. She asked if there were any recommendations and any explanation as to why they were so far apart. Ms. Roberts stated that the bids were reviewed and approved by the engineer and the contractor has done reputable work in the Village in the past.

 

Roll call vote: McGowan, Mershon, O’Keefe, Tegtmeyer, Barsky. (5-0)

 

Ordinance No. 08-06 is adopted.

 

Mayor Hartfield rejoined the Council meeting 8:06pm.

 

 

 

Ordinance No. 09-06, An Ordinance To Change The Name Of That Portion Of Bryn Du Drive Between Alligator Hill And Glyn Towel Drive To Pren Tal Way was reintroduced by Councilmember Barsky. Second by Councilmember Tegtmeyer

, An Ordinance To Change The Name Of That Portion Of Bryn Du Drive Between Alligator Hill And Glyn Towel Drive To Pren Tal Way was reintroduced by Councilmember Barsky. Second by Councilmember Tegtmeyer

Discussion: None.

 

Roll call vote: Hartfield, Mershon, O’Keefe, Tegtmeyer, Barsky, McGowan. (6-0)

 

Ordinance No. 09-06 is adopted.

 

 

 

NEW BUSINESS

 

Resolution No. 06-36, A Resolution Authorizing The Village Manager, Or His/Her Designee, To Prepare And Submit An Application To Participate In The Ohio Public Works Commission State Capital Improvement And/Or Local Transportation Improvement Program(s) And To Execute Contracts As Required was introduced by Councilmember Barsky. Second by Councilmember Mershon.

, A Resolution Authorizing The Village Manager, Or His/Her Designee, To Prepare And Submit An Application To Participate In The Ohio Public Works Commission State Capital Improvement And/Or Local Transportation Improvement Program(s) And To Execute Contracts As Required was introduced by Councilmember Barsky. Second by Councilmember Mershon.

Discussion: Mayor Hartfield stated that this was addressed in the LSSU Committee.

 

Resolution No. 06-36 is adopted. (6-0)

 

 

 

Resolution No. 06-37, A Resolution To Award The Bid For Sunset Hill Waterline Improvements, As Per Specifications, To Layton Excavating Inc. And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Mershon. Second by Councilmember Barsky.

, A Resolution To Award The Bid For Sunset Hill Waterline Improvements, As Per Specifications, To Layton Excavating Inc. And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Mershon. Second by Councilmember Barsky.

Discussion: Council discussed the variation in price with the bids. Councilmember McGowan stated that sometimes bids differ because one company needs the work and another doesn’t. Councilmember O’Keefe asked if the two companies were proposing the same use in materials adequate for the job. Manager Holycross explained that the engineer writes of the specifications for the job and the contractor must meet those specs when bidding on the job. He stated that in this particular case the bidder met all of the specifications. Councilmember O’Keefe asked if there could be a cost overrun. Mayor Hartfield stated that any time you dig into the ground – you don’t know what you will find and there is always a risk for cost overruns with projects such as these. Manager Holycross agreed. Councilmember Tegtmeyer asked if the company is bonded. Ms. Roberts stated that they are bonded and insured.

 

 

 

Resolution No. 06-37 is adopted. (6-0)

 

Ordinance No. 10-06, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Policies, Procedures And Regulations For The Maintenance, Care, And Removal Of Trees Within The Public Right Of Way was introduced by Councilmember O’Keefe. Second by Councilmember Barsky.

, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Policies, Procedures And Regulations For The Maintenance, Care, And Removal Of Trees Within The Public Right Of Way was introduced by Councilmember O’Keefe. Second by Councilmember Barsky.

Mayor Hartfield scheduled the public hearing for Ordinance No. 10-06 for September 20, 2006.

 

Ordinance No. 11-06, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Tree And Landscape Requirements was introduced by Councilmember Barsky. Second by Councilmember O’Keefe.

, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Tree And Landscape Requirements was introduced by Councilmember Barsky. Second by Councilmember O’Keefe.

 

 

Mayor Hartfield scheduled the public hearing for Ordinance No. 10-06 for September 20, 2006.

 

 

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of August 16, 2006.

Councilmember Mershon moved to accept the minutes as amended. Seconded by Councilmember McGowan. Motion carried 6-0.

 

 

COMMITTEE REPORTS

 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

 

No Report.

 

Granville Foundation – (Tegtmeyer)

 

Councilmember Tegtmeyer stated that the next full meeting is scheduled for November 14th. She stated that all donations are appreciated and they have not yet met last years contributions, but they hope to as donations are still coming in.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

 

Mayor Hartfield stated that they had a full agenda and she asked Council to ask any questions they might have after reviewing the meeting minutes.

 

Councilmember Tegtmeyer inquired on the implications to the Village with the changes in the fire department. Manager Holycross agreed to update Council in regards to these changes. Councilmember O’Keefe asked about the stop sign at Burg St. and Thornwood Drive. Mayor Hartfield stated that they would first like to step up the enforcement in that area. Mr. Strayer stated that the engineer, Mr. Doyle Clear, wanted a warrant study to be done before a stop sign could be put in place. He went on to say that Mr. Clear felt rear-end crashes would increase if a stop sign were placed at the intersection. Councilmember O’Keefe asked if the police have been more vigilant in this area. Manager Holycross stated that there were four citations issued in this area last week. Councilmember Barsky inquired on enforcement of parking on Prospect Street. Mr. Strayer stated that he will further look into this.

 

Planning Commission – (O’Keefe)

 

Councilmember O’Keefe stated that the committee discussed parking on Elm Street due to a proposed business on Prospect Street. She stated that there was discussion over the speed bumps on East College Street and a woman stated that they are not working. Councilmember O’Keefe asked Councilmember Mershon his thoughts since he lives in this area. Councilmember Mershon stated that it is better than before and the speed bumps were the only thing available to them to control traffic and still allow buses and street parking. Councilmember O’Keefe stated that the committee discussed notification to neighbors for major construction projects. She went on to say that the proposed professional building off Cherry Valley Road was tabled and the matter needed to go to the BZBA. Mr. Strayer explained that the building exceeds the square footage allowed. Councilmember Barsky inquired on whether it exceeds the footprint allowed and Mr. Strayer stated no.

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

 

Councilmember Mershon stated that the committee discussed notification to neighbors when changes to a home are done. Mayor Hartfield stated that Councilmember Mershon suggested yard signs to serve as notification and this seemed to be cost effective. He stated that the staff is going to provide some further information about this. Councilmember O’Keefe asked if Sara Jean Wilhelm contacted Manager Holycross about concerns she had over Village notifications. Manager Holycross stated yes. Councilmember Tegtmeyer stated it would be helpful for her to have information on how/when/why the Village does notifications. Manager Holycross stated he could get this information to Council.

 

Comprehensive Plan – (Barsky)

 

No Report.

 

Recreation Commission – (McGowan)

 

Councilmember McGowan stated that bathroom and kitchen construction is about to begin at McPeek Lodge. He stated that the fall programming scheduled will be mailed soon. Councilmember McGowan stated that the Senior Dinner is scheduled for December 9th and they are in need of volunteers.

 

Senior Committee – (O’Keefe)

 

Councilmember Mershon stated that there was an article in the newspaper about the Licking County Aging Program’s plans to construct two senior centers in Licking County. He suggested that this might be a good time to contact them about possibly utilizing one of the buildings at the Bryn Du property.

 

SR 161 Accord (O’Keefe, Tegtmeyer)

 

No Report.

 

Tree & Landscape Commission (Barsky)

 

No Report.

 

Union Cemetery (Mershon)

 

Councilmember Mershon stated that there will be a clean up day either the third or fourth Saturday in October and they welcome any volunteers.

 

 

 

OTHER COUNCIL MATTERS

Mr. Strayer stated that the Licking County Land Trust along with the Township Trustees are looking at acquiring part of the land where the Spring Valley Pool is located. He stated that their long term goal is to remove the pool and have open space and possibly an education building. Councilmember Barsky clarified that it was just one portion of the property and she asked if the family was willing to wait for their timing. Mr. Strayer stated he believed they were willing to wait and that just the area in the back would be affected and not the land along Route 16. He estimated that between $400,000-$500,000 was needed to purchase the land. Mr. Strayer went on to say that they would like a letter from Council, but no financial commitments. Mayor Hartfield questioned if the Village would be getting involved in something that they ought not to be involved in. Councilmember Tegtymeyer stated that she received a phone call from Candi Moore and she stated that the letter would be a letter of support for the grant application. She stated that the grant requires a letter stating that the acquisition would be consistent with the Comprehensive Plan and it does not require Council’s authorization. Mr. Strayer stated that they are not asking for Council’s support, but rather a letter stating that they agree with the preservation of land in this area and it would be consistent with Council’s vision of open space in the community. Councilmember Barsky stated that there would need to be some reviewal of the Comprehensive Plan and the designation in this area. Council further discussed having Manager Holycross and his staff prepare a letter. Councilmember Tegtmeyer made a motion to authorize the Village Manager to sign the letter with no further action to be taken. Second by Councilmember McGowan. The motion was approved 6-0.

 

 

Mayor Hartfield stated that Denison University, the Township Trustees, and herself would like to meet informally once per month to keep the lines of communication open on all sides. She stated that they would also like to see if the schools would like to be involved. She emphasized that this would be an informal meeting (breakfast, coffee) and it is not their intent to replace the Community Connections Committee that already meets. She stated that it is meant for informal discussion of concerns and brainstorming. Councilmember O’Keefe clarified that the schools would be invited and Mayor Hartfield stated yes.

 

 

 

The Council Retreat is tentatively set for September 17th at 10:00am with the location to be determined. There is a possible follow-up date of September 20th for anything that is not covered. Council did not decide a time for the follow-up meeting, but they discussed having it prior to the scheduled Council meeting.

 

 

 

Councilmember Barsky inquired on the Comprehensive Plan Steering Committee. Mr. Strayer stated that he just received the Environmental Analysis and he will send this out to Council. Councilmember Barsky stated that it would be helpful for them to have this information soon and she would like Mr. Strayer to invite the School Board to the next meeting. Mr. Strayer agreed to do this.

 

 

 

Councilmember Tegtymeyer inquired if there is anything to be looked at with water and sewer in regards to the newly proposed school being built. Manager Holycross stated that he has not been contacted by the schools. Councilmember Barsky stated that the mode of the School Board has been to not inform until later and Council needs to be proactive in this case. She asked what kind of setup there is for water and sewer and can it sustain the new building. Councilmember McGowan stated that with the last school building Council did not extend water, but provided Village sewer. Councilmember Barsky asked if the current well could be a drain for neighbors. She stated that it would be helpful to have more communication before the election. Councilmember Tegtmeyer agreed.

 

ADJOURNMENT (8:49 pm)

(8:49 pm)

Councilmember McGowan moved to adjourn. Second by Councilmember Tegtmeyer. Motion carried, 6-0. Meeting adjourned.

 

 Submitted by Melanie Schott

 

Council Minutes 8/16/06

 

VILLAGE OF GRANVILLE

 

COUNCIL MINUTES

 

August 16, 2006

 

 

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

(by Mayor Hartfield at 7:30 pm)

 

 

PLEDGE OF ALLEGIANCE (Led by Chris and Austin of the Boy Scouts)

(Led by Chris and Austin of the Boy Scouts)

 

Mayor Hartfield stated that Manager Holycross hosted the Boy Scouts prior to the Council meeting to give a presentation on Citizenship.

 

ROLL CALL

 

Those responding to the roll call were Councilmembers McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Assistant Law Director Gorry.

 

Vice Mayor Herman moved to excuse Councilmember’s Barsky and Tegtmeyer. Second by Councilmember O’Keefe.

 

 

 

APPROVAL OF AGENDA (7:32 pm)

(7:32 pm)

 

Councilmember O’Keefe moved to accept the agenda as presented. Seconded by Vice Mayor Herman. Motion carried (5-0).

 

 

 

CITIZENS COMMENTS (7:32 pm)

(7:32 pm)

 

 

Mayor Hartfield closed Citizens’ Comments at 7:32 pm.

 

PUBLIC HEARING

 

None scheduled

 

 

 

OLD BUSINESS

 

None scheduled

 

 

 

NEW BUSINESS

 

Ordinance No. 08-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was introduced by Councilmember O’Keefe. Second by Vice Mayor Herman.

An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was introduced by Councilmember O’Keefe. Second by Vice Mayor Herman.

Discussion: Councilmember O’Keefe asked Manager Holycross if the sewer plant replacement would help alleviate some of the odor. Manager Holycross stated that it was his understanding that the current system is perfectly functioning, but it needs replaced due to corrosion. He stated that this would not be a source of the odor problem.

 

Mayor Hartfield scheduled the public hearing for Ordinance No. 08-06 for September 6, 2006.

 

Ordinance No. 09-06, An Ordinance To Change The Name Of Bryn Du Drive From Alligator Hill to Glyn Tawel Drive To Pren Tal Way was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

, An Ordinance To Change The Name Of Bryn Du Drive From Alligator Hill to Glyn Tawel Drive To Pren Tal Way was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

Discussion: Councilmember O’Keefe stated that parts of the Ordinance do not make sense. Councilmember McGowan inquired on how the name was chosen. He stated that it was his understanding that a list would be provided to Council for them to choose. Village Planner, Chris Strayer, stated that he may have misunderstood Council’s direction, but he thought that the Homeowners Association would provide a list of names and the applicant whose home is located on this particular section of the street would choose. Mayor Hartfield stated that she believed the LSSU Committee was having the Homeowner’s Association choose a name. She explained that the applicant is the only homeowner on the leg of the street proposed for the name change. She stated that the applicant felt that it would be easier to find his home if this area were better marked.

 

Councilmember Mershon proposed the following friendly amendment for clarification:

 

"An Ordinance to change the name of that portion of Bryn Du Drive between Alligator Hill and Glyn Tawel Drive to Pren Tal Way.

 

Section I: The name of the segment of Bryn Du Drive from Alligator Hill to Glyn Tawel Drive is hereby changed to Pren Tal Way."

 

Councilmember Mershon also questioned whether or not the WhereAs statements in the Ordinance made sense. Manager Holycross stated he would have this reviewed.

 

Mayor Hartfield scheduled the public hearing for Ordinance No. 09-06 for September 6, 2006.

 

 

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of August 2, 2006.

Councilmember Mershon moved to accept the minutes as amended. Seconded by McGowan. Motion carried 5-0.

 

 

MAYOR’S COURT REPORT – July

 

The Mayor’s Court Report for the month of July was presented for review.

 

Discussion: None.

 

Councilmember O’Keefe moved to accept the June report, seconded by Councilmember McGowan. Motion carried 5-0.

 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes.

 

 

 

MANAGER’S REPORT – July

 

The Manager’s Report for the month of July was presented for review.

 

Discussion: Councilmember O’Keefe asked the status of the sign located on Thornwood and Burg Street. Mayor Hartfield stated that the LSSU Committee is having Doyle Clear look at this to identify if there is a safety issue. Mr. Strayer stated that he has not yet heard back from Doyle Clear. Councilmember O’Keefe also stated that there is grown up vegetation in this area. Manager Holycross stated that he has received one complaint and he forwarded the concern on to Mr. Strayer and Mr. Hopkins.

 

Councilmember McGowan stated that there have been a lot of police calls to check unsecured buildings at the schools and this seems to be a trend. He went on to say that this ties up the police department. Councilmember McGowan suggested writing a letter to the schools explaining that this seems to be a consistent problem. Manager Holycross stated he agreed and he would address this matter.

 

Councilmember McGowan moved to accept the July report, seconded by Councilmember O’Keefe. Motion carried 5-0.

 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.

 

 

 

 

 

COMMITTEE REPORTS

 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

 

Vice Mayor Herman stated that the meeting minutes are in Council’s packets and if anyone has any questions to please ask him.

 

Granville Foundation – (Tegtmeyer)

 

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

 

No Report.

 

Planning Commission – (O’Keefe)

 

Councilmember O’Keefe stated that there was a lot of discussion over a proposed addition at 404 West Broadway. She stated that one neighbor objected to the addition because he felt it was too massive and it would block his view. Councilmember O’Keefe went on to say that the addition is a 40% increase in the footprint and that the Planning Commission did approve the application. Councilmember O’Keefe stated that there was discussion at the meeting in regards to Brews Café about the fire escape entrance and the drive thru window. Vice Mayor Herman stated that he recalls the original application and drawings showing matching railings on the first and second floors of the building. He stated that he recalls this as what was originally approved and he wondered if the applicant was going to put it in. Mr. Strayer stated that he would need to review the original application.

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

The committee will meet on August 23rd.

Comprehensive Plan – (Barsky)

 

No Report.

 

Recreation Commission – (McGowan)

 

Councilmember McGowan stated that the Recreation Commission is gearing up for their fall activities.

 

Senior Committee – (O’Keefe)

 

Councilmember O’Keefe stated that she has been approached by many seniors who have filled out the Comprehensive Plan survey and they have stated that they would like to see a Senior Center in Granville.

 

SR 161 Accord (O’Keefe, Tegtmeyer)

 

No Report.

 

Tree & Landscape Commission (Barsky)

 

Vice Mayor Herman asked where the committee is with the revised language changes. Manager Holycross explained that the most recent changes will go back to the P & Z Committee and he expects the Ordinances to be before Council at the September 6th Council meeting.

 

Union Cemetery (Mershon)

 

No Report.

 

 

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield stated that the Granville Picnic will be Saturday, August 19th from 4:00 – 10:00pm.

 

 

 

EXECUTIVE SESSION

 

Councilmember Mershon moved to enter into Executive Session pursuant to ORC 121.22(G)(1) – To discuss personnel matters. Second by Councilmember O’Keefe.

 

Roll call: Herman, Mershon, McGowan, Hartfield, O’Keefe (5-0).

 

Time in: 7:52 pm

 

 

 

Councilmember Mershon moved to return to regular session. Second by Councilmember McGowan. (5-0).

 

Roll call: Herman, Mershon, McGowan, Hartfield, O’Keefe (5-0).

 

 

 

Time out: 8:40 pm

 

BUSINESS

 

 

 

Resolution No. 06-35 A Resolution Amending The Compensation Plan To Establish A Pay Grade And Pay Range For The Assistant Village Manager/Finance Director Position Was Introduced And Moved For Adoption By Councilmember Mershon. Second by Councilmember OKeefe. (5-0)

A Resolution Amending The Compensation Plan To Establish A Pay Grade And Pay Range For The Assistant Village Manager/Finance Director Position Was Introduced And Moved For Adoption By Councilmember Mershon. Second by Councilmember OKeefe. (5-0)

 

 

 

 

Discussion: None.

 

 

 

Resolution No. 06-35 is adopted. (5-0)

 

 

 

 

 

 

 

ADJOURNMENT (8:42 pm)

(8:42 pm)

Councilmember McGowan moved to adjourn. Second by Councilmember O’Keefe. Motion carried, 5-0. Meeting adjourned.

 

 

 

 

 

 

 

Submitted by Melanie Schott

 

 

 

Council Minutes 8/2/06



VILLAGE OF GRANVILLE

 

COUNCIL MINUTES

 

August 2, 2006

 

CALL TO ORDER (by Councilmember McGowan at 7:30 pm)

(by Councilmember McGowan at 7:30 pm)

PLEDGE OF ALLEGIANCE (Led by Chris Betts of Boy Scout Troop 65)

(Led by Chris Betts of Boy Scout Troop 65)Mr. Betts updated Council on projects they have been working on this summer. He stated that they held banners for the 4th of July parade and attended a one week summer camp. Mr. Betts stated that their troop now has a website – www.granvilletroop65.org.

ROLL CALL



Those responding to the roll call were Councilmember’s Barsky, McGowan, Mershon, O’Keefe, Manager Holycross, and Law Director Crites.



Councilmember Barsky made a motion to excuse Vice Mayor Herman and Mayor Hartfield. Second by Councilmember O’Keefe. Motion carried 5-0.



 



APPROVAL OF AGENDA (7:30 pm)

(7:30 pm)

Councilmember Mershon moved to accept the agenda as presented. Councilmember Tegtymeyer second. Motion carried 5-0.



CITIZENS COMMENTS (7:31 pm)

(7:31 pm)

No one appeared to speak during Citizens’ Comments.



Councilmember McGowan closed Citizens Comments at 7:31pm.



PUBLIC HEARING



None scheduled.

.

OLD BUSINESS



Ordinance No. 06-06, An Ordinance To Permit The Demolition Of A Garage At 222 South Main Street was removed from the table by Councilmember Mershon. Second by Councilmember Barsky.



Discussion: Village Planner, Chris Strayer, updated Council on the decision by the Planning Commission. Councilmember Barsky asked where the dumpster would be located. Mr. Strayer explained that it would be basically where it currently is and to the front and center of the proposed landscaping. Mr. Strayer stated that the proposal for the dumpster with fencing looks similar to the dumpster located at 209/211 East College Street – First Federal Bank. Councilmember Mershon asked if the Ordinance required a bond for demolition. Manager Holycross stated that the city engineer felt it wouldn’t make sense to have a bond in this particular case. Councilmember Tegtmeyer made a friendly amendment motion to Ordinance No. 06-06. She stated that in Section 1 – Council hereby waives the requirement for bonding as suggested by the city engineer. Second by Councilmember Barsky.



Doug Wagner asked Council to consider waiving the thirty day waiting period because he would like to get the building torn down this weekend. Mr. Wagner stated that the structure is a nuisance because animals live under it and his insurance company does not want to insure the building. Councilmember McGowan stated that he was not on Council when the Ordinance was changed, but he is aware that they didn’t change a previous Ordinance with an emergency clause for a boy scout. Councilmember Mershon asked if anyone has changed their view in regards to the emergency clause. Councilmember O’Keefe stated that animals such as skunks can be a nuisance to neighbors. Mr. Wagner asked what the logic was to not have the Ordinance go into effect for thirty days. Councilmember Barsky explained that all Ordinances of any nature are not in effect for thirty days until after passage. She stated that there are some exceptions when it come to health and safety and she does not see this as a health and safety issue. Mr. Wagner asked what harm could there be if the building were to come down sooner than later. He added that there is a health and safety issue when you consider that by not having the additional parking lot, his clients must park on the street to go to his office. Councilmember Tegtmeyer asked if Mr. Wagner had anything from his insurance company stating that they would not insure the building or did he have any letters from neighbors. Mr. Wagner stated that he has not yet signed papers with Mike Chiacchira at State Farm, and he has called him stating he would need to sign a waiver because they refused to insure the structure. Councilmember Barsky asked when Mr. Wagner became aware of the process for demolition and what exactly the Ordinance entailed. Mr. Wagner stated that this has been a two month process for him. He went on to say that he was led to believe that Council would rubber stamp what the Planning Commission had already approved. Councilmember Barsky and Councilmember Tegtmeyer stated that they understand where Mr. Wagner is coming from and no one disagrees that he structure shouldn’t come down. Councilmember Tegtmeyer asked Mr. Wagner when he knew about the thirty day waiting period. Mr. Wagner stated that he first went to the Planning Commission on June 13th and he was not aware about the thirty day waiting period at the initial meeting. He stated that sometime along the way Mr. Strayer did make mention of it. Mr. Strayer stated that Mr. Wagner would have become aware during the Planning Commission process. Councilmember McGowan asked if anyone wished to introduce the Ordinance with an emergency clause.



Councilmember Tegtmeyer made a motion to declare Ordinance No. 06-06 as an emergency to make it effective immediately. There was no second to the motion.



Roll call vote on Ordinance No. 06-06: McGowan, Mershon, O’Keefe, Barsky, Tegtmeyer. (5-0) Ordinance No. 06-06 is adopted.



NEW BUSINESS



None scheduled



REVIEW OF MINUTES



Regularly Scheduled Meeting of July 19, 2006.



Councilmember O’Keefe moved to accept the minutes as amended. Seconded by Councilmember Barsky. Motion carried 5-0.



 

 

 

COMMITTEE REPORTS

 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

No Report.

Granville Foundation – (Tegtmeyer)

No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report.

Planning Commission – (OKeefe)

Councilmember O’Keefe stated that she appreciates the meeting minutes being placed in Council’s packets. She stated that the meeting entailed discussion over the demolition Ordinance for Mr. Wagner and there was a work session with Realty Options. Mr. Strayer added that there will be another work session on August 14th with Realty Options and they will be going before the BZBA Board on August 10th.

Planning & Zoning Committee (P&Z) – (Barsky, O’Keefe, Mershon)

No Report.

Recreation Commission – (McGowan)

No Report.

Senior Committee – (O’Keefe)

No Report.

SR 161 Accord (O’Keefe)

Councilmember O’Keefe stated that two Councilmembers from Alexandria, Manager Holycross, Trustee Havens, and herself met to look at the Glyn Carin and Rose Hill developments. She stated that they saw examples of development where houses were clustered and where you have one house per five acres. The clustered houses consumed less land and the Alexandria representatives seemed to be impressed by the conservation of the land.

Tree & Landscape Commission – Barsky

No Report.

Union Cemetery – Mershon

No Report.

 

OTHER COUNCIL MATTERS

Councilmember Barsky asked for an update on the surveys for the Comprehensive Plan. Manager Holycross stated that the survey is currently at the printers and they should be ready to mail next Monday. He added that they will mail to all Granville Village registered voters. Councilmember Barsky stated that they will not be mailed to those who were randomly called for the phone survey. Councilmember O’Keefe stated that she was approached by Gloria Hoover about keeping the Comprehensive Plan process before the public. She wondered if the newspaper could do something. Manager Holycross indicated that the Village will be giving the Sentinel some public notifications. Councilmember Barsky added that more information can be given to the Sentinel when it comes back from the Consultant. Councilmember Tegtmeyer asked if there is any information on the website in regards to the Comprehensive Plan process. Manager Holycross stated that there is mention of the survey on the website and more details can be added later.

Councilmember Tegtmeyer stated that the Bryn Du Commission minutes did not make mention of one event being held on August 13th – a Benefit for the Housing Coalition. She stated that it will be a wine tasting catered by Bake N Brew and the cost is $50.00 per person or $75.00 per couple.

Councilmember Tegtmeyer stated that Adelphia Cable is now owned and operated by Time Warner. She stated that she is still trying to have conversation with them to negotiate a cable access channel for Granville. Councilmember O’Keefe asked if the current contract will stand even though Time Warner is taking over. Law Director Crites stated yes. Councilmember Mershon indicated that there will be an assignment for the contract.

Councilmember McGowan asked if Burg Street is still on schedule to be finished later this week. Manager Holycross stated yes.

Councilmember Barsky asked Manager Holycross to check with the coordinators for the Tri-City Bike Event so the Village can know their expectations and have more lead-time this year than they did last year.

ADJOURNMENT (8:00 pm)

(8:00 pm)

Councilmember O’Keefe moved to adjourn. Second by Councilmember Tegtmeyer. Motion carried, 5-0. Meeting adjourned.

 

 

 

 

Council Minutes 7/19/06

 

VILLAGE OF GRANVILLE

 

COUNCIL MINUTES

 

July 19, 2006

 

 

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

(by Mayor Hartfield at 7:30 pm)

 

PLEDGE OF ALLEGIANCE

 

 

 

ROLL CALL

 

Those responding to the roll call were Councilmembers McGowan, Mershon, O’Keefe, Tegtmeyer, Mayor Hartfield; Manager Holycross, and Law Director Crites.

 

Councilmember O’Keefe moved to excuse Councilmember Barsky and Vice Mayor Herman. Second by Councilmember McGowan.

 

Councilmember McGowan acted as Vice Mayor during the Council meeting.

 

 

 

APPROVAL OF AGENDA (7:31 pm)

(7:31 pm)

 

Councilmember Tegtmeyer moved to accept the agenda as presented. Seconded by Councilmember O’Keefe. Motion carried (5-0).

 

 

 

CITIZENS COMMENTS (7:32 pm)

(7:32 pm)

Sharon Sellito, 215 South Cherry Street, stated that she does not feel the Village should be using arrows or guns to pierce deer for controlling their overpopulation. Ms. Sellito inquired on the orange paint near Thresher Street that has been spray painted on the road. She stated she believes it was for a race of some sort and she asked if it is permanent. Manager Holycross stated that the paint will wear off and it is not a permanent type of paint.

, 215 South Cherry Street, stated that she does not feel the Village should be using arrows or guns to pierce deer for controlling their overpopulation. Ms. Sellito inquired on the orange paint near Thresher Street that has been spray painted on the road. She stated she believes it was for a race of some sort and she asked if it is permanent. Manager Holycross stated that the paint will wear off and it is not a permanent type of paint.

 

 

Mayor Hartfield closed Citizens’ Comments at 7:33 pm.

 

PUBLIC HEARING

 

Ordinance No. 06-06, An Ordinance To Permit The Demolition Of A Garage At 222 South Main Street.

 

Discussion: Mayor Hartfield recused herself from the public hearing for Ordinance No. 06-06 at 7:34pm. Councilmember McGowan acted in her place during the public hearing.

 

Dr. Doug Wagner stated that he is a veterinarian at the business located next door to the proposed property for demolition. Dr. Wagner stated that he would only like to tear down the garage located in the rear of the property. He asked Council if they had any specific questions in regards to his application. Councilmember O’Keefe stated that she has the demolition Ordinance in front of her and it states that any future construction plans for the area set for demolition need to be finalized before the Ordinance is passed. Dr. Wagner stated that he has a two phase approach for the area and once the garage is removed he will have a better idea of how many parking spaces he would like to put in the proposed parking lot. Councilmember O’Keefe stated that she has concern that if Council doesn’t follow the procedure a precedent will be set for others wanting approval for their plans. She asked Law Director Crites if he could give his input. Law Director Crites stated that he was involved with the discussions in creating the demolition Ordinance and he would need to further review the Ordinance and exact language. He stated that he does recall that it was Council’s intent to have all applicants submit construction and landscaping plans. Councilmember O’Keefe stated that her concern is not with Dr. Wagner, but the possibility of there being a vacant lot. Councilmember Tegtmeyer stated that the house will be left alone so the street-scape will not be disturbed. Dr. Wagner stated that he does have plans to make improvements to the home, but he is unsure at this time what he will do and the matter before Council at this time entails the demolition of the garage only. Law Director Crites read aloud parts of the demolition Ordinance and stated that it does say that the applicant will submit future plans. Village Planner, Chris Strayer, stated that the applicant has stated this area will have grass until a parking lot is put in. Law Director Crites stated that the Planning Commission has approved the application. He stated that Council "may choose to give deference to that decision based on the approval by the Planning Commission." Mr. Strayer stated that there was positive recommendation by the Planning Commission. Manager Holycross stated that the Planning Commission was aware of the plans for a parking lot. Mr. Strayer stated that the plan may not be finalized because they were waiting to hear back from the engineer looking at draining. Councilmember O’Keefe stated that she would be uncomfortable not following what the Ordinance says. Dr. Wagner stated that Council has given the Planning Commission the ability to make decisions that preserve the community and this was approved. He stated that he appreciates the legalities Council is speaking of. Dr. Wagner stated that he is unable to make the next Planning Commission meeting and he will then have to wait three weeks after that meeting before taking this matter back to them. He stated that there is also a thirty day waiting period after the Ordinance is passed by Council. He asked if this can be changed because otherwise he will be looking at several months before he can take the garage down. Councilmember McGowan stated that in order to make the Ordinance effective immediately it would need to be passed with an emergency clause. He stated that recently Council had a matter before them where a boy scout requested an emergency clause and this did not pass. Councilmember Tegtmeyer stated that she would appreciate the garage being torn down and she does have concern over all of the application not being quite done. She asked if there could be a little more work done to have this matter taken care of and could some language be added to the Ordinance. Councilmember Mershon asked if the applicant could state on the application that grass will be put in. Councilmember Tegtmeyer asked if the Ordinance could be approved pending that the applicant states what would be done. Law Director Crites stated that he is not comfortable passing the Ordinance upon another body acting. He stated that this can be done but it would not be his preference. Dr. Wagner stated that he could provide before Council’s vote his plans to put grass in the area until the parking lot is in place. Councilmember O’Keefe stated that the Planning Commission can approve matters with conditions. She stated that Dr. Wagner could provide the information to Mr. Strayer after the Planning Commission meeting and it may not need to go back to another Planning Commission meeting for approval. Councilmember Mershon told Dr. Wagner that he would need four votes from Council for approval this evening. He suggested that he may be better off waiting for the next Council meeting when more Council members will be present.

stated that he is a veterinarian at the business located next door to the proposed property for demolition. Dr. Wagner stated that he would only like to tear down the garage located in the rear of the property. He asked Council if they had any specific questions in regards to his application. Councilmember O’Keefe stated that she has the demolition Ordinance in front of her and it states that any future construction plans for the area set for demolition need to be finalized before the Ordinance is passed. Dr. Wagner stated that he has a two phase approach for the area and once the garage is removed he will have a better idea of how many parking spaces he would like to put in the proposed parking lot. Councilmember O’Keefe stated that she has concern that if Council doesn’t follow the procedure a precedent will be set for others wanting approval for their plans. She asked Law Director Crites if he could give his input. Law Director Crites stated that he was involved with the discussions in creating the demolition Ordinance and he would need to further review the Ordinance and exact language. He stated that he does recall that it was Council’s intent to have all applicants submit construction and landscaping plans. Councilmember O’Keefe stated that her concern is not with Dr. Wagner, but the possibility of there being a vacant lot. Councilmember Tegtmeyer stated that the house will be left alone so the street-scape will not be disturbed. Dr. Wagner stated that he does have plans to make improvements to the home, but he is unsure at this time what he will do and the matter before Council at this time entails the demolition of the garage only. Law Director Crites read aloud parts of the demolition Ordinance and stated that it does say that the applicant will submit future plans. Village Planner, Chris Strayer, stated that the applicant has stated this area will have grass until a parking lot is put in. Law Director Crites stated that the Planning Commission has approved the application. He stated that Council "may choose to give deference to that decision based on the approval by the Planning Commission." Mr. Strayer stated that there was positive recommendation by the Planning Commission. Manager Holycross stated that the Planning Commission was aware of the plans for a parking lot. Mr. Strayer stated that the plan may not be finalized because they were waiting to hear back from the engineer looking at draining. Councilmember O’Keefe stated that she would be uncomfortable not following what the Ordinance says. Dr. Wagner stated that Council has given the Planning Commission the ability to make decisions that preserve the community and this was approved. He stated that he appreciates the legalities Council is speaking of. Dr. Wagner stated that he is unable to make the next Planning Commission meeting and he will then have to wait three weeks after that meeting before taking this matter back to them. He stated that there is also a thirty day waiting period after the Ordinance is passed by Council. He asked if this can be changed because otherwise he will be looking at several months before he can take the garage down. Councilmember McGowan stated that in order to make the Ordinance effective immediately it would need to be passed with an emergency clause. He stated that recently Council had a matter before them where a boy scout requested an emergency clause and this did not pass. Councilmember Tegtmeyer stated that she would appreciate the garage being torn down and she does have concern over all of the application not being quite done. She asked if there could be a little more work done to have this matter taken care of and could some language be added to the Ordinance. Councilmember Mershon asked if the applicant could state on the application that grass will be put in. Councilmember Tegtmeyer asked if the Ordinance could be approved pending that the applicant states what would be done. Law Director Crites stated that he is not comfortable passing the Ordinance upon another body acting. He stated that this can be done but it would not be his preference. Dr. Wagner stated that he could provide before Council’s vote his plans to put grass in the area until the parking lot is in place. Councilmember O’Keefe stated that the Planning Commission can approve matters with conditions. She stated that Dr. Wagner could provide the information to Mr. Strayer after the Planning Commission meeting and it may not need to go back to another Planning Commission meeting for approval. Councilmember Mershon told Dr. Wagner that he would need four votes from Council for approval this evening. He suggested that he may be better off waiting for the next Council meeting when more Council members will be present.

Mayor Hartfield re-joined the Council meeting at 7:55pm.

 

Ordinance No. 07-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses.

 

No one appeared to speak for or against the Ordinance No. 07-06. Mayor Hartfield closed the Public Hearing at 7:56 pm.

 

 

 

OLD BUSINESS

 

Ordinance No. 06-06, An Ordinance To Permit The Demolition Of A Garage At 222 South Main Street was tabled by Councilmember Mershon. Second by Councilmember O’Keefe. Motion carried (3-1) (Mershon-yea, McGowan-yea, O’Keefe-yea, Tegtmeyer-nay).

, An Ordinance To Permit The Demolition Of A Garage At 222 South Main Street was tabled by Councilmember Mershon. Second by Councilmember O’Keefe. Motion carried (3-1) (Mershon-yea, McGowan-yea, O’Keefe-yea, Tegtmeyer-nay).

Mayor Hartfield recused herself from Ordinance No. 06-06.

 

 

 

Ordinance No. 06-06 is tabled.

.

Ordinance No. 07-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 20067 And Revising Sums For Operating Expenses was re-introduced by Councilmember McGowan. Second by Councilmember Mershon.

, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 20067 And Revising Sums For Operating Expenses was re-introduced by Councilmember McGowan. Second by Councilmember Mershon.

Discussion: Mayor Hartfield re-joined the Council meeting at 7:57pm.

 

Councilmember Tegtmeyer asked if there was an indoor building at Denison University where the radio could be kept. Manager Holycross stated that they do have an indoor location.

 

 

 

Roll call vote: O’Keefe, Tegtmeyer, Hartfield, McGowan, Mershon. (5-0)

 

Ordinance No. 07-06 is adopted.

.

. 06-34, A Resolution To Authorize The Village Manager To Seek Bids For Restroom Renovations At The Bryn Du Field House was introduced by Councilmember O’Keefe. Second by Councilmember McGowan.

, A Resolution To Authorize The Village Manager To Seek Bids For Restroom Renovations At The Bryn Du Field House was introduced by Councilmember O’Keefe. Second by Councilmember McGowan.

Discussion: Candi Moore, 405 E. College St., stated that she is representing the Bryn Du Commission. She stated that the restrooms have been budgeted for and the approximate estimate was $25,000. She stated that they decided it would be best to bid the project out. Ms. Moore stated that there would be two handicapped restrooms located on the ground floor of the field house. Councilmember O’Keefe stated that there are currently no restrooms on the ground floor of the field house. Councilmember Tegtmeyer asked if the front door entrance to the field house is handicapped accessible. Ms. Moore stated that she believed the door is, but there is a walkway that could be paved for better accessibility. She stated that perhaps when the Village has a future paving project they could pave this small area.

 

Motion carried (5-0). Resolution No. 06-34 is adopted.

 

 

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of June 5, 2006.

Councilmember Mershon moved to accept the minutes as submitted. Seconded by O’Keefe. Motion carried 5-0.

 

 

MAYOR’S COURT REPORT – June

 

The Mayor’s Court Report for the month of June was presented for review.

 

Discussion: Councilmember Mershon stated that there were a lot of transfers to municipal court. Councilmember O’Keefe asked if the Village is responsible for tree lawns along the street. Mayor Hartfield stated that the property owner is responsible for the lawn.

 

Councilmember McGowan moved to accept the June report, seconded by Councilmember O’Keefe. Motion carried 5-0.

 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes.

 

 

 

MANAGER’S REPORT – June

 

The Manager’s Report for the month of June was presented for review.

 

Discussion: None.

 

Councilmember O’Keefe moved to accept the June report, seconded by Councilmember McGowan. Motion carried 5-0.

 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.

 

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

No Report.

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer stated that they are still searching for an Executive Director and they will be meeting in mid-August.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report.

Planning Commission – (O’Keefe)

Councilmember O’Keefe stated that signs, garage doors, and stone landscaping were all approved at the Planning Commission meeting. She stated that there was also a work session for a new building proposed at S. Galway Drive and Newark-Granville Rd. She stated that Doctors’ Hall and Scarpetti wish to build a two story office building. Councilmember O’Keefe stated that the matter will go to the Board of Zoning and Building Appeals because a variance is needed.

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Councilmember O’Keefe stated that changes were made to the Tree and Landscape Ordinances. She stated that there was some question as to where appeals should go if one disagrees with the removal of a tree. She stated that the staff is addressing this issue and will present something to Council.

Comprehensive Plan – (Barsky)

No Report.

Recreation Commission – (McGowan)

No Report.

Senior Committee – (O’Keefe)

No Report.

SR 161 Accord (O’Keefe, Tegtmeyer)

Councilmember O’Keefe stated that they will meet with Trustee Jim Havens on July 20th at 9:00am to look at different types of developments.

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

Councilmember Mershon stated that the committee met on July 18th to discuss maintenance issues that were directed to the Township and Village staff. He went on to say that there is a need for continued maintenance especially with the flower beds. He asked that anyone interested in adopting a flower bed to maintain for the year should contact Rob Drake.

OTHER COUNCIL MATTERS

Councilmember O’Keefe inquired on whether or not the Township will be taking over the fire department. Manager Holycross stated that the fire department will no longer be a private entity and for the time-being they would like to remain at their same location in the Village.

Councilmember McGowan asked for an update on the Burg Street improvements. Manager Holycross stated that the curb was poured today, and they plan on pouring the sidewalk later in the week – weather permitting. He stated that the main delay has been with the wall and now that this is finished things should move much faster.

Councilmember Mershon asked about parking on Linden Place. Manager Holycross stated that Centenary UMC and Brews Café have been advised that the BZBA Board did not have the authority to prohibit parking in the alley and that the Village will not be enforcing parking matters there.

 

ADJOURNMENT (8:19 pm)

Councilmember Mershon moved to adjourn. Second by Councilmember McGowan.

Motion carried, 5-0. Meeting adjourned.

 

 

Council Minutes 7/5/06

VILLAGE OF GRANVILLE

COUNCIL MINUTES

July 5, 2006

 



CALL TO ORDER (by Mayor Hartfield at 7:35 pm)

(by Mayor Hartfield at 7:35 pm)

PLEDGE OF ALLEGIANCE



ROLL CALL



Those responding to the roll call were Councilmember’s Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman and Mayor Hartfield, Manager Holycross, and Law Director Crites.



Manager Holycross stated that he received a call from Councilmember Tegtmeyer and because she was not feeling well she would not be at the Council meeting.



Councilmember Barsky made a motion to excuse Councilmember Tegtmeyer. Second by Councilmember McGowan. Motion carried 6-0.



 



APPROVAL OF AGENDA (7:36 pm)

(7:36 pm)

Councilmember Barsky moved to accept the agenda as presented. Councilmember OKeefe second. Motion carried 6-0.



CITIZENS COMMENTS (7:36 pm)

(7:36 pm)

No one appeared to speak during Citizens’ Comments.



Mayor Hartfield closed Citizens Comments at 7:37 pm.



PUBLIC HEARING



Ordinance No. 05-06, An Ordinance To Revise The Codified Ordinances By Adopting Current Replacement Pages.



No one appeared to speak for or against Ordinance No. 05-06.



Mayor Hartfield closed Citizens Comments at 7:38 pm.



OLD BUSINESS



Ordinance No. 05-06, An Ordinance To Revise The Codified Ordinances By Adopting Current Replacement Pages was reintroduced by Councilmember Barsky. Second by Councilmember OKeefe.



Discussion: Manager Holycross stated that this is a periodic procedure. He stated that Council will be given updates to add to their books. Manager Holycross stated that the Ordinance will be in effect thirty days from passage.



Roll call vote: McGowan, Mershon, O’Keefe, Herman, Hartfield, Barsky. (6-0) Ordinance No. 05-06 is adopted.



 



 



NEW BUSINESS



Resolution No. 06-33, A Resolution To Authorize The Village Manager To Seek Bids For Sunset Hill Waterline Improvements was introduced by Councilmember McGowan. Second by Councilmember Mershon.



Discussion: Councilmember OKeefe inquired if the work being done by the gas company could correlate with the water line work. She stated that she was unsure if the lines would be located in the same area. She stated that she has been told that the gas lines are very old and need to be replaced. Mayor Hartfield stated that the gas lines and water lines are not in the same area. Manager Holycross stated that they will contact the gas company to ensure they don’t interfere with each other.



Councilmember Barsky stated that previous waterline improvement bids have come back higher than first anticipated. She asked if there was any indication that this might happen again. Manager Holycross stated that he has spoken with the Engineer and he stated that bids were coming back rather high in the beginning of this year. He stated that there are companies looking for work and for this reason they are hopeful that the bids will be more competitive.



Motion carried (6-0). Resolution No. 06-33 is adopted.



Ordinance No. 06-06, An Ordinance To Permit The Demolition Of A Garage At 222 South Main Street was introduced by Councilmember McGowan. Second by Councilmember Barsky.

was introduced by Councilmember McGowan. Second by Councilmember Barsky.

Mayor Hartfield recused herself from discussion regarding Ordinance No. 06-06.



Vice Mayor Herman set the public hearing for Ordinance No. 06-06 for July 19, 2006.



Mayor Hartfield rejoined the Council meeting at 7:44pm.



Ordinance No. 07-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments OF The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was introduced by Councilmember McGowan. Second by Vice Mayor Herman.

was introduced by Councilmember McGowan. Second by Vice Mayor Herman.

Mayor Hartfield set the public hearing for Ordinance No. 07-06 for July 19, 2006.



 



REVIEW OF MINUTES



Regularly Scheduled Meeting of June 21, 2006.



Councilmember Mershon moved to accept the minutes as amended. Seconded by Councilmember OKeefe. Motion carried 6-0.


 

  COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Vice Mayor Herman stated that the Committee will meet on July 11th
at 6:00pm.

Granville Foundation – (Tegtmeyer)

No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Mayor Hartfield stated that the minutes are in Council’s packets and she asked if anyone had any questions. Councilmember McGowan clarified that in regards to the Alexandria water contract - the committee would like to have something in place by the end of the year, rather than continuing to extend the current agreement.

Councilmember OKeefe stated that the ‘No Turn on Red’ sign at Cherry Valley Road and State Route 16 is still not visible.

Councilmember Mershon stated that there is a need for alternate parking signs for the 300 block of East College Street.

Planning Commission – (OKeefe)

Councilmember OKeefe stated there was approval for the demolition of a garage at 222 South Main Street. She stated that a property owner on Burg Street that has two driveways was told that one of them needed to be removed. She stated that due to construction at the home an extension was granted until November 1st of this year. Councilmember OKeefe stated that Speedway asked for a lot split and they want to split a reserve area for Arby’s, which has not yet been approved by Council. She indicated that the lot coverage is currently 75%, and the lot split would make coverage 40%. She stated that a 1996 agreement states that nothing is ever to be built in the reserve area. Councilmember OKeefe stated that a temporary sign for Speedway was also approved. Councilmember OKeefe went on to say that the Planning Commission also approved a new house being built on Burg Street. Councilmember OKeefe stated that Jerry Martin of Brews Café, attended the meeting but had no plans for the new balcony railing. She indicated that the current balcony was not what was originally approved. Councilmember OKeefe stated that plans for the fence around the dumpster have also not yet been submitted. She stated that Brews Café has until 4:30pm on July 6th to submit the final plans for the balcony. Vice Mayor Herman asked what would happen if the plans are not submitted by 4:30 on July 6th. Manager Holycross stated that Brews Café has been advised that their occupancy permit

could be revoked. Councilmember McGowan inquired if this would entail occupancy of just the balcony or the entire building. Mayor Hartfield believed the occupancy permit entails the entire building.

 

Planning & Zoning Committee (P&Z) – (Barsky, O’Keefe, Mershon)

Councilmember Barsky stated that the committee will meet on July 10th.

Recreation Commission – (McGowan)

No Report.

Senior Committee – (O’Keefe)

Councilmember OKeefe stated that she met with Candi Moore on June 26th to look at potential areas for a senior center.

SR 161 Accord (O’Keefe)

Councilmember OKeefe stated that the next meeting is July 20th in Granville with Trustee Jim Havens providing a tour of different kinds of developments.

Tree & Landscape Commission – Barsky

Councilmember Barsky stated that there is no meeting this month. She stated that the commissioner is currently taking inventory of all of the ash trees in the Village and they are working on a plan for the Emerald Ash Borer.

Union Cemetery – Mershon

Councilmember Mershon stated that the next meeting is July 18th at 7:00pm.

 

OTHER COUNCIL MATTERS

Mayor Hartfield thanked the Granville Kiwanis for a great job this year for the 4th of July festivities. She stated that they did a good job in cleaning up. She asked Councilmember McGowan to pass this along to the Granville Kiwanis since he was a member.

Councilmember OKeefe stated that she was asked where the source of water is for a local Granville company selling bottles of water and was it from the Village’s aquifer. Councilmember Mershon clarified that the bottled water is not purified by the Village. Manager Holycross stated he would look into this and get back to Council.

ADJOURNMENT (8:00 pm)

(8:00 pm)

Councilmember McGowan moved to adjourn. Second by Councilmember OKeefe. Motion carried, 6-0. Meeting adjourned.

 

 

Council Minutes 6/21/06

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 21, 2006

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

(by Mayor Hartfield at 7:30 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

 

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman and Mayor Hartfield; Manager Holycross, and Law Director Crites.

 

 

APPROVAL OF AGENDA (7:31 pm)

(7:31 pm)

 

Councilmember Barsky moved to accept the agenda as presented. Seconded by Councilmember Tegtmeyer. Motion carried (7-0).

 

 

CITIZENS COMMENTS (7:31 pm)

(7:31 pm)

Minxie and Jim Fannin

Mr. Fannin explained that they are historical preservation consultants and they began work at the Granville Cemetery in 1991 by invitation of Flo Hoffman and the late Carl Frazier. He stated that they have had a great working relationship with the Village staff and interns and this is the first time they have ever presented before Council in the fifteen years that they have been coming to Granville from Massachusetts. Ms. Fannin stated that they have restored approximately 529 stones and each stone is recorded in a binder stored at the Granville Historical Society for anyone to see. She stated that the binder depicts the stone as it once was and how it is after being restored. Ms. Fannin stated that thanks to a local Granville pharmacists in the late 1800’s, records that were kept were very accurate and have aided them in identifying markings on older stones. She went on to say that these records helped in attaining the National Registry status that the cemetery now has. Mr. Fannin stated that they will be working at the cemetery the rest of this week and all of next week from 7:00am – 3:30pm and he invited anyone interested to visit them there during those hours. Councilmember Tegtmeyer inquired on how many more stones need to be restored. Ms. Fannin guessed somewhere between 100 to 150. Mayor Hartfield asked how many stones they plan to restore during this visit. Ms. Fannin stated about 25 or 30. Vice Mayor Herman asked if there have been any surprising findings while completing their restoration work. Mr. Fannin stated that they did discover a large flat stone left behind because the cadaver was moved to Maple Grove Cemetery. Councilmember Barsky stated that Mr. and Mrs. Fannin have also done restoration work at Maple Grove and Phillips Cemetery.

Todd Corbin, Public Safety Group, LLC –

Mr. Corbin handed out information about his company to Council. He stated that he uses a three part process to remove white-tailed deer from municipalities by sharp shooting using a rifle. Mr. Corbin stated that he also handles getting the needed approval from ODNR. He stated that he is a certified rifle instructor and has many years experience with hunting and specifically sharp shooting. Mr. Corbin stated that the Metro Parks have recently started using sharp shooters to control their deer population. Councilmember Barsky inquired on what happens with the deer carcasses. Mr. Corbin stated that the deer meat is donated to charity. Councilmember OKeefe asked what the cost would be. Mr. Corbin explained that the cost varies depending on the percentage of the deer herd you want reduced. He stated that he typically does an analysis with cameras that determines the size and location of the herd. Councilmember McGowan asked if any nearby communities have utilized his services. Mr. Corbin stated that Solon, Ohio is the only community in Ohio where 1000 deer were removed in two years. He stated that he did not do the work in Solon. Councilmember Tegtmeyer asked if it is still effective to remove part of the herd just within the Village limits, or would it require going outside of the Village. Mr. Corbin stated that typically you can create a void in an area that the deer do not return to. He stated that there is one Metro Park that had an area cleared and they haven’t had any deer problems in ten years. Councilmember OKeefe asked if Mr. Corbin is familiar with the Granville area. Mr. Corbin stated that his family has property in Granville and he is familiar with the area. Mayor Hartfield stated that they did have a survey and the response was favorable to have something done to control the deer population. She suggested that the matter go to the Street and Sidewalks Committee where Mr. Corbin could give a more in-depth presentation. Mr. Corbin stated that a doe is likely to have up to 62 off-spring within five years. Vice Mayor Herman asked Mr. Corbin why he would consider himself more of an expert in this area than say a hunter using bow and arrows. Mr. Corbin stated that he recently took some additional classes through the NRA and he has shot for 25 years, some of those years being competitively. Vice Mayor Herman asked if other people from Mr. Corbin’s company would be working with him. Mr. Corbin stated that he would use two other sharp shooters that he personally trains to his standards. Councilmember OKeefe asked Mr. Corbin if he contacts neighbors when he is shooting. Mr. Corbin stated that he would need to work with property owners once he determines the location of a herd and he uses thermal imaging and silencers. He stated that he prefers to work during the night hours.

 

Mayor Hartfield closed Citizens’ Comments at 7:58 pm.

PUBLIC HEARING

2007 County Tax Budget

No one appeared to speak for or against the 2007 County Tax Budget. Mayor Hartfield closed the Public Hearing at 8:00 pm.

 

OLD BUSINESS

None.

None.

 

 

 

NEW BUSINESS

Resolution No. 06-31, A Resolution To Adopt The 2007 County Tax Budget As Proposed And To Direct The Village Manager To Submit It To The County Auditor was introduced by Councilmember Barsky. Second by Vice Mayor Herman.

, A Resolution To Adopt The 2007 County Tax Budget As Proposed And To Direct The Village Manager To Submit It To The County Auditor was introduced by Councilmember Barsky. Second by Vice Mayor Herman.

Discussion: Vice Mayor Herman reiterated that this is not a binding agreement, but rather a formality and it gives Council a sense of what some of the expenditures might be. Manager Holycross agreed. Councilmember Barsky asked how close the income values are to being accurate. Manager Holycross stated that Assistant Manager Roberts based the numbers on trends and past figures.

Motion carried (7-0). Resolution No. 06-31 is adopted.

 

Ordinance No. 05-06, An Ordinance To Revise The Codified Ordinances By Adopting Current Replacement Pages, And Declaring An Emergency was introduced by Councilmember Tegtmeyer. Second by Councilmember McGowan.

Discussion: Vice Mayor Herman asked why the Ordinance needed to be declared as an emergency. Manager Holycross stated that they decided to submit the Ordinance to Council as the company presented it to them. He stated that it is a standard Ordinance and he does not see the need to have an emergency clause. Law Director Crites agreed that an emergency clause was not necessary.

Councilmember Mershon made a motion to remove the emergency clause and delete Section 4. He stated that the Ordinance should read that it is in effect from the earliest date permitted by law. Seconded by Councilmember McGowan.

Roll Call for Amendment: Hartfield (yes), Herman (yes), Tegtmeyer (yes), OKeefe (yes), Mershon (yes), McGowan (yes), Barsky (yes).

Motion carries (7-0). Ordinance No. 05-06 is amended.

Mayor Hartfield scheduled the public hearing on Ordinance No. 05-06 for July 5, 2006.

 

REVIEW OF MINUTES

Special Meeting – May 31, 2006

Councilmember Tegtmeyer made a motion to remove the minutes from the Table. Second by Vice Mayor Herman. Councilmember Barsky moved to accept the minutes as amended. Seconded by Councilmember Tegtmeyer. Motion carried 7-0.

Regularly Scheduled Meeting of June 7, 2006.

Councilmember Mershon moved to accept the minutes as amended. Seconded by McGowan. Motion carried 7-0.

 

MAYOR’S COURT REPORT – May

The Mayor’s Court Report for the month of May was presented for review.

Discussion: Council noted the increase in seatbelt violations. Mayor Hartfield stated that there has been a campaign to increase awareness about wearing a seatbelt.

Councilmember Barsky moved to accept the May report, seconded by Councilmember OKeefe. Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes.

 

MANAGER’S REPORT – May

The Manager’s Report for the month of May was presented for review.

Discussion: Vice Mayor Herman stated that there was a large tree in front of the College Town House that was removed and there appeared to be no evidence of rotting. He asked Manager Holycross to see what the rationale was for removing the tree. Councilmember Barsky stated that she would like to know if the property owner (Denison University) was made aware that the Village would be removing the tree. She stated that the Tree and Landscape Ordinances state that the property owner should be notified prior to the removal of any tree. Councilmember OKeefe stated that she is aware of some pine trees in the Village where the tops were removed by AEP and now they are dying.

Councilmember OKeefe noted 90 hours in sick leave from someone in the Service Department. She asked if someone was ill. Manager Holycross stated that he would look into this and get back to Council.

Vice Mayor Herman moved to accept the May report, seconded by Councilmember Barsky. Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.

 

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

No Report.

Granville Foundation – (Tegtmeyer)

Councilmember Tegtymeyer asked anyone interested in participating in the 4th of July parade to please contact her.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Mayor Hartfield stated that a meeting date needs to be set.

Planning Commission – (O’Keefe)

Councilmember OKeefe stated that there was approval for signs for Remax Realty and Denison University. She stated that there was also approval for a fence around Monamoy. Councilmember OKeefe stated that there was discussion over a proposed addition/garage for a home on the corner of North Plum St. and Broadway and the footprint increase is 40%. She stated that the matter will go back to the BZBA Board due to a missed step in the process.

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

No Report.

Comprehensive Plan – (Barsky)

Councilmember Barsky stated that they looked at the survey questions. She stated that public announcements about the survey should be made. She stated that they will begin the telephone portion of the survey in early July. Councilmember Barsky and Manager Holycross discussed the costs to mail the written part of the survey. Councilmember Barsky stated that she believed the mailing would consist of two sheets of paper – maybe three. She stated that the Village has budgeted $50,000 for the Comprehensive Plan survey and the Township may not be sharing the costs for the written portion of the survey.

Recreation Commission – (McGowan)

No Report.

Senior Committee – (O’Keefe)

No Report.

SR 161 Accord (O’Keefe, Tegtmeyer)

Councilmember OKeefe stated that she attended the June 15th meeting and very few people were there. She stated that MORPC has concern if people are interested in pursuing this. Councilmember OKeefe stated that Trustee Jim Havens invited members to come to Granville on July 20th at 7:30pm to see examples of good and bad development.

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

Councilmember Mershon stated that they have had two work days the past two Saturdays. He stated that the Fannin’s would appreciate any help while they are here this week and next week.

OTHER COUNCIL MATTERS

Trick-or-Treat –

Council set the date for Tuesday, October 31st from 5:30pm – 7:00pm.

Meeting cancellation –

Council opted to not cancel any upcoming meetings at this time.

4th of July Parade

Mayor Hartfield asked Council if they would like to have a float for the 4th of July parade. Council discussed the matter and decided that those who are able could walk in the parade. Council asked Manager Holycross to see if any signs were available for Council to use and to turn in the Kiwanis parade entry form.

Burg Street

Mayor Hartfield asked Manager Holycross to see if Burg Street would be opened during the 4th of July festivities. She stated that in the preliminary discussions, the contractor had agreed to make the road passable during this time. She stated that if it can be done without enormous effort and cost she would like to see it opened.

Community Center

Mayor Hartfield stated that she would like to have discussions with the Senior Committee, Bryn Du Commission, Teen Center and Recreation Commission in regards to a community center.

Amateur Radio Field Days

Councilmember Barsky stated that everyone is invited to COTC for the Amateur Radio Field Days – June 24th and 25th. She stated that they will be testing equipment used during Hurricane Katrina.

Tom Dority

Vice Mayor Herman stated that he was contacted by Tom Dority about conducting the evaluation for the hiring of Manager Holycross on July 12th. He stated that this ties into some strategic planning that the EFP Committee is working on and he would like to have a teleconference with Mayor Hartfield, Mr. Dority, Manager Holycross, and himself.

 

ADJOURNMENT (8:55 pm)

(8:55 pm)

Councilmember McGowan moved to adjourn. Second by Councilmember Barsky.

Motion carried, 7-0. Meeting adjourned.

 

 

Council Minutes 6/7/06


VILLAGE OF GRANVILLE


COUNCIL MINUTES


June 7, 2006


 


CALL TO ORDER (by Mayor Hartfield at 7:32 pm)

(by Mayor Hartfield at 7:32 pm)

 


PLEDGE OF ALLEGIANCE


 


ROLL CALL


Those responding to the roll call were Councilmember’s Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman and Mayor Hartfield, Manager Holycross, and Law Director Crites.


 


 


APPROVAL OF AGENDA (7:32 pm)

(7:32 pm)

Councilmember Barsky moved to accept the agenda as presented. Councilmember McGowan second. Motion carried 7-0.


 


CITIZENS COMMENTS (7:33 pm)

(7:33 pm)

No one appeared to speak under Citizens’ Comments.


Mayor Hartfield closed Citizens Comments at 7:33 pm.


PUBLIC HEARING


None scheduled


 


OLD BUSINESS


None scheduled


 


NEW BUSINESS


2007 County Tax Budget – Mayor Hartfield set the public hearing for June 21, 2006.

Mayor Hartfield set the public hearing for June 21, 2006.

 


Resolution No. 06-32, A Resolution Creating The Position Of Assistant Village Manager/Finance Director Of The Village Of Granville, Ohio And Establishing An Interim Salary For The Position was introduced by Vice Mayor Herman. Second by Councilmember OKeefe.

A Resolution Creating The Position Of Assistant Village Manager/Finance Director Of The Village Of Granville, Ohio And Establishing An Interim Salary For The Position was introduced by Vice Mayor Herman. Second by Councilmember OKeefe.

Discussion: Vice Mayor Herman stated that they worked on this Resolution in the EFP Committee. He stated that Councilmember Mershon suggested clarifying Section I with new language for the specifications for the Finance Director position. Councilmember Mershon added that the clarification implicates that the Village is not planning to hire a second position, but instead expand the job duties of the Assistant Manager. Councilmember Mershon stated that Manager Holycross has agreed to do an assessment of all of the job positions within ninety days of his starting date. Councilmember Barsky added that she would like to see this done. Manager Holycross stated that his hiring agreement states that this should take place within ninety days. Councilmember McGowan stated that he has a hard time pulling a salary figure out of the air for the Assistant Village Manager position. He questioned how the salary amount was derived. Councilmember McGowan stated that the Village is in a position where the police feel they are not being paid enough money and is the Village in a position to be paying out this kind of salary. He stated that there have been comparisons of communities where the police make more money (example: Upper Arlington). Councilmember McGowan stated that he is not sure Upper Arlington could be considered a comparable community to Granville, and he is aware that salaries in Pataskala are comparable to that of Granville. Councilmember McGowan went on to say that he feels a comparable study should have been done for salaries of an Assistant Village Manager position in communities similar to Granville. Councilmember McGowan stated that he feels the salary amount is too high. Vice Mayor Herman asked what parameters he would use in finding a pay rate. He stated that he believed the Village Manager position should fall in the $75,000 - $80,000 range, and a previous Council felt it should be in the $90,000 - $100,000 range. Councilmember McGowan stated that he envisioned the Assistant Village Manager position to be somewhere around $62,000 - $65,000, and not paid out at the same rate given while acting as the Village Manager. Vice Mayor Herman stated that the EFP Committee did not pull the salary figure out of the air and the committee ultimately agreed to pay the current Finance Director the same salary during the interim period of Manager Holycross getting adjusted into his new position. He stated that the salary amount could go up or down after this interim period. Councilmember Tegtmeyer added that no community is exactly comparable to Granville. She stated that the Resolution simply buys the Village a couple of months and allows Manager Holycross to assess the job duties for the Assistant Manager position. She added that the job salary will depend on what those job duties turn out to be. Councilmember Barsky stated that her question has to do with transparency and she has no problem with the Resolution or the rationale in doing it. She asked if the Assistant Village Manager is aware that the salary is not a set salary. Councilmember Tegtmeyer stated that the Resolution says so. Manager Holycross stated that the Assistant Village Manager is aware of their approach and that this is an interim step. Councilmember Mershon stated that the Village has information on other staff members and job specifications and there is the information in the budget where $58,000 was budgeted for a Finance Director. He asked how this pay rate compares to others who are heads of departments and is it relevant to give an $11,000 - $12,000 pay increase. Councilmember Tegtmeyer stated that without a job description in hand there is no basis to increase the salary up or down. She stated that they are only talking about a month and a half for the pay rate and the net cost to the organization isn’t all that much. Mayor Hartfield stated that she does not see this as an $11,000 - $12,000 raise, but money earned for almost a year while being the Acting Village Manager. Vice Mayor Herman stated that he agrees the Assistant Village Manager has lessened some duties, while picking up other duties. Councilmember McGowan stated that the Assistant Village Manager is currently not doing all of the duties as before and there are some fewer responsibilities. Councilmember Mershon inquired on what duties the Assistant Village Manager has picked up. Manager Holycross stated that one example would be the 208 Plan. He stated that although he is involved in going to the meetings, the Assistant Village Manager was originally appointed to the committee and is familiar with the topic so it just makes sense to continue in this role. He stated that it would be difficult for him to pick up the ball and roll with it at this time. He stated that things often come across his desk that he needs information on how it was handled in the past and the Assistant Village Manager helps with this. Mayor Hartfield stated that she believes that when the Finance Director was acting as the Village Manager there were some duties that needed to be set aside, and now some catching up needs to be done. Councilmember OKeefe asked about the amount the Village would pay for the increased rate during the two month time period. Council stated somewhere between $1500 and $1600. Mayor Hartfield stated that she looks at this differently because there is a learning curve involved and this is not a raise. She stated that she is not at all uncomfortable with the Resolution. Councilmember Mershon stated that if the Village is paying out $1500 that they shouldn’t be spending, then its $1500 that shouldn’t be spent. He added that he feels the amount in the Resolution is outside the amount of where the final number should be. Councilmember Barsky stated that she too is fine with the Resolution and questioned if Section II is necessary. She asked if the biweekly amount could be in the Resolution without stating a salary. She stated that the pay amount would be the same. Councilmember McGowan stated that it was his understanding that the Assistant Village Manager would not be doing all that the Village Manager is doing and he would be comfortable with the amount being $65,000, rather than $70,000. Councilmember McGowan made a motion to change the amount in the Resolution from $70,000 to $65,000. Seconded by Councilmember Mershon.


Roll Call Vote on Amendment: Tegtmeyer (no), OKeefe (no), Mershon (yes), McGowan (yes), Barsky (no), Herman (no), Hartfield (no).


Motion is denied (5,2). Resolution No. 06-32 is not amended.


Councilmember Barsky made a motion to amend Resolution No. 06-32 to not include a salary amount, but rather a bi-weekly amount of $2720.08. The amendment reads as follows:


"Section II. In the interim the Assistant Village Manager/Finance Director position shall be paid $2720.08 bi-weekly until August 18, 2006."


The motion was seconded by Vice Mayor Herman.


Councilmember Barsky added that she believes the Assistant Village Manager is doing the job of a Village Manager and she has no problem with the pay rate. Councilmember Tegtmeyer added that the workload has changed, but not been reduced.


Roll Call Vote on Amendment: OKeefe (yes), Mershon (no), McGowan (no), Barsky (yes), Herman (yes), Hartfield (yes), Tegtmeyer (yes).


Motion carried (5,2). Resolution No. 06-32 is amended.


Roll Call Vote on Resolution No. 06-32: Herman (yes), Tegtmeyer (yes), Barsky (yes), McGowan (no), OKeefe (yes), Hartfield (yes), Mershon (no).


Motion carried (5, 2). Resolution No. 06-32 is adopted as amended.


REVIEW OF MINUTES


Regularly Scheduled Meeting of May 17, 2006.


Councilmember Barsky moved to accept the minutes as amended. Seconded by Councilmember OKeefe. Motion carried 7-0.


 


Special Meeting of May 31, 2006.


Councilmember McGowan moved to table the minutes until Council has the opportunity to review the map that they would like attached to the minutes. Seconded by Councilmember Barsky. Motion carried 7-0.


 


COMMITTEE REPORTS


Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)


The next meeting will be July 11, 2006.


Granville Foundation – (Tegtmeyer)


No Report.


Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)


 


 


Planning Commission – (OKeefe)


No Report.


 


Planning & Zoning Committee (P&Z) – (Barsky, O’Keefe, Mershon)

The committee will meet June 12th from 1:00 – 5:00 to further discuss the Comprehensive Plan.

Recreation Commission – (McGowan)


No Report.


Senior Committee – (O’Keefe)


Councilmember OKeefe stated that the committee met with Ellen Clark at the Teen Center to discuss the need for a center for senior citizens in the Granville community. She stated that they are looking at an intergenerational center that would better fit the needs of the community. Councilmember OKeefe stated that she has asked Mayor Hartfield if it would be possible to form a committee that could be under the auspices of the senior committee. Mayor Hartfield inquired on whether or not Councilmember OKeefe envisioned the new committee disbanding after a center if formed. Councilmember OKeefe stated yes it would likely disband. Vice Mayor Herman suggested having a joint Resolution with the Township. Councilmember OKeefe stated that this was a good idea and she would contact the Township. Council asked Manager Holycross to have a Resolution prepared for the next Council meeting or the one after.


SR 161 Accord (O’Keefe)


The next meeting is June 15, 2006


Tree & Landscape Commission – Barsky


No Report.


Union Cemetery – Mershon


Councilmember Mershon stated that there will be a Volunteer Day, Saturday, June 10th at 9:00am.


 


 


OTHER COUNCIL MATTERS


Councilmember Barsky stated that in years past Council has recognized Amateur Radio Field Day with a Proclamation. She asked that a duplicate Proclamation be made for this year’s field day. Manager Holycross agreed to have this prepared.


Vice Mayor Herman asked Council to be mindful of the process to prioritize items for the budget. He suggested a retreat of some sort and asked Council if they would be in agreement. Vice Mayor Herman asked Manager Holycross to present some options to Council since he has done this type of thing in the past. Mayor Hartfield asked Vice Mayor Herman if he envisioned the retreat including discussion of items beyond the budget. He stated yes. Councilmember Tegtymeyer stated this would be an opportunity to get a better understanding of things as well as "visioning" and how this could affect the budget. Councilmember Barsky stated that she has always been an advocate of strategic planning and Council needs to be cognizant of where the income dollars are going. Councilmember Barsky inquired on whether or not anyone had a suggested timeframe in mind. Manager Holycross thought maybe sometime at the end of summer. He and Vice Mayor Herman agreed to come up with a timeframe after discussion in the next EFP Committee meeting. Councilmember Tegtmeyer suggested that Council might want to send any topics or specific information they would like to discuss during the retreat to Manager Holycross. Councilmember OKeefe stated that she remembered Mr. Millett coming to speak to Council and staff about strategic planning. She asked if there were any notes about strategic planning. Councilmember Barsky stated that there were some notes from Mr. Steve Millett’s discussions with staff, although none of his suggestions were ever followed through.


Councilmember Barsky stated that in years past Council has missed one meeting per year; She asked if a date has been set. Mayor Hartfield questioned if it should be the July 5th meeting and she asked Manager Holycross if there were any pressing matters that could cause the meeting to not be canceled. Manager Holycross stated that the County Budget is the only pressing matter and this has been scheduled for a public hearing on June 21st. Council discussed various dates to cancel a meeting. Vice Mayor Herman suggested sending all recommendations to Manager Holycross.


 


 


 


ADJOURNMENT (8:36 pm)

(8:36 pm)

Councilmember McGowan moved to adjourn. Second by Councilmember Barsky. Motion carried, 7-0. Meeting adjourned.

 

Council Minutes 5/31/06

 

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MINUTES

May 31, 2006

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

(by Mayor Hartfield at 7:30pm)

 

PLEDGE OF ALLEGIANCE - by Boyscout Logan Fisher

- by Boyscout Logan Fisher

 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman and Mayor Hartfield, Manager Holycross, and Law Director Crites.

Vice Mayor Herman moved to excuse Councilmember Tegtmeyer. Second by Councilmember McGowan.

 

APPROVAL OF AGENDA (7:34pm)

(7:34pm)

Councilmember McGowan moved to accept the agenda as presented. Councilmember Mershon second. Motion carried 6-0.

 

NEW BUSINESS

Resolution No. 06-29, A Resolution To Authorize Special Counsel Of The Village Of Granville To Pursue An Appeal Of An Order Of The State Employment Relations Board To The Franklin County Court Of Common Pleas And To The Tenth District Court Of Appeals, If Necessary was introduced by Councilmember O’Keefe. Second by Councilmember Barsky.

A Resolution To Authorize Special Counsel Of The Village Of Granville To Pursue An Appeal Of An Order Of The State Employment Relations Board To The Franklin County Court Of Common Pleas And To The Tenth District Court Of Appeals, If Necessary was introduced by Councilmember O’Keefe. Second by Councilmember Barsky.

Discussion: Vice Mayor Herman made a motion to accept a friendly amendment to the second WHEREAS as it relates to the State Employment Relations Board’s intent to issue an Order certifying the election of the FOP. It is noted that the Board has not yet issued the Order, therefore the language of the Ordinance was modified.

Councilmember O’Keefe requested clarification of the difference between City and "public employer". Mr. Elsworth, Counsel representing the Village in this case, addressed the question by noting that the clarification is pursuant to the Collective Bargaining Act ORC 4117, which deals with having to bargain with unions. The City and Village status is dealt with in ORC 703.

Councilmember Barsky noted that Council’s recent discussion reflected concerns about the designation of a "City", which was the driving force for the SERB ruling and that the "City" implication has greater ramifications in terms of the appeal. She does not feel that this Resolution, as drafted, reflects that.

Mr. Elsworth noted that SERB cannot determine whether or not Granville is a City, but they can determine if Granville is a "public employer".

Following discussion, Council chose to address their concern by including "City" in the 4th WHEREAS and eliminating "public employer".

Motion carried. Resolution No. 06-29 is adopted (6-0).

Resolution No. 06-30, A Resolution Authorizing The Village Manager To Submit The Granville 208 Plan And Service Area Boundaries To The Licking County 208 Planning Committee was introduced by Councilmember Barsky. Seconded by Councilmember O’Keefe.

, A Resolution Authorizing The Village Manager To Submit The Granville 208 Plan And Service Area Boundaries To The Licking County 208 Planning Committee was introduced by Councilmember Barsky. Seconded by Councilmember O’Keefe.

Discussion: Jerry Turner, presented maps of the overall planning area for discussion.

Councilmember Barsky noted that Granville Township had presented a proposal to the Planning & Zoning Committee which discussed the ability of Southwest Licking Water & Sewer District (SLWSD) to extend services along the corridor of SR 16 (specifically the Owens property). She referenced the last Comprehensive Plan, which noted that the SR 16 corridor is likely to experience some type of commercial or manufacturing development in the future. During recent discussions, concern was voiced that developers may not be willing to take a chance on developing that area along SR 16 given the current Village Ordinance that says that the extension of water and sewer outside the boundaries of the Village may be subjected to referendum.

Councilmemember Tegtmeyer arrived at 8:04pm

Jim Havens, Township Trustee, spoke to Council about the importance of the 208/201 Plan process. Mr. Havens noted that development is important because of the need for a tax base for the school system. He noted that the school district has no voice and is dependent upon the Township and Village’s land planning decisions. He also noted that the Township wishes to maintain its working partnership with SLWSD. Mr. Havens suggested that partnering with both the SLWSD and the Village is the most desirable. He noted that the 201/208 Plan process is to identify the current sewer/water tributaries for the next 20 years. There is a positive relationship between the Township and SLWSD and it was suggested that the Village work towards a similar relationship.

Engineer Jerry Turner stated that this plan would be preliminary at this time, and subject to change. He advised that if a plan is not submitted for implementation with the County wide plan, the EPA would be responsible for making a decision as to the boundaries of the Plan.

Village Planner Chris Strayer noted that the 208/201 Plan does not obligate the Village to extend water/sewer services and land use decisions will be based on development applications. He also stated that the plan simply means that no other water/sewer district can enter into the service area. The 208 Plan is state mandated.

Councilmember Mershon feels that it is important for the Village to find a way to service the Owens property. He feels that making a decision about the Owens property at this time may harm future endeavors. He feels the fallback option is to provide service outside the JEDD.

Vice Mayor Herman noted that although there had been issues concerning water and sewer extension in the past, surely there is no way to predict the future in terms of this Council, or the Township Trustees. He feels comfortable indicating that the Township’s best commitment is to work with this current Council to make the JEDD work out there.

Mr. Havens noted that the Trustees are giving a continued effort to try to complete the JEDD.

Engineer Turner will present a preliminary version of the 201 Plan to the County along with a copy of the map, as revised this evening, and preliminarily declarations. It is noted that the preliminary declarations relate to the entire plan and not any specific areas at this time.

It is further noted that the map includes the requested areas west of Silver Street and that the Owens site will be further discussed as necessary.

Engineer Jerry Turner, Village Planner Chris Strayer and Township Trustee Jim Havens will work on specific prescriptions.

Ms. Barsky reiterated that the extension of water and sewer outside of residential boundaries would include annexation. It was also noted that the decisions that come from the Comprehensive Plan will reflect how to move forward.

Motion carried. Resolution No. 06-26 is adopted (7-0).

It was requested that Manager Holycross notify Bll Habig and Jim Murr of future 208 Planning meetings.

 

 

Council also acknowledged receipt of the 2007 County Tax Budget.

 

ADJOURNMENT (9:10pm)

(9:10pm)

Councilmember McGowan moved to adjourn. Second by Councilmember Tegtmeyer. Motion carried, 7-0. Meeting adjourned.

Council Minutes 5/17/06

VILLAGE OF GRANVILLE
COUNCIL MINUTES
May 17, 2006

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)


PLEDGE OF ALLEGIANCE  


ROLL CALL
    Those responding to the roll call were Councilmembers Mershon, O’Keefe, Tegtmeyer, Barsky, Vice Mayor Herman and Mayor Hartfield; Acting Manager Roberts, and Assistant Law Director Kelly Gorry.

Councilmember Mershon moved to excuse Councilmember McGowan.  Second by Councilmember Barsky.
 
    
APPROVAL OF AGENDA (7:31 pm)
        Councilmember OKeefe moved to accept the agenda as presented.  Seconded by Vice Mayor Herman.  Motion carried (6-0).    
 

CITIZENS COMMENTS (7:32 pm)
Matt Hill, LCATS, gave a PowerPoint presentation regarding SR 16 at Cherry Valley Road intersection.  A copy of the presentation is provided as part of these minutes.  Mr. Hill explained the history behind the project.  He stated that things have moved much faster than he had ever anticipated and TRAC has given permission to do the interchange project with funds legislated by Congressman Tiberi.  Mr. Hill went over some concerns over the project.  He stated that there have been four public comments stating that the project is not warranted.  He also stated that there have been some concerns that resident’s property values would decrease.  He stated that in his years working on such projects property values have never decreased after the roadway is improved.  Mr. Hill stated that they will be hearing public comments sometime in October.  He stated that they will begin preliminary engineering for each of the alternatives provided and environmental screening of both the man-made and natural environment will take place.  Mr. Hill stated that they hope to select an alternative by October, but there are no guarantees this will happen.  Councilmember Barsky asked if the weightings of each alternative will be made clear when Mr. Hill provides his feedback in October.  Mr. Hill stated yes he will have a matrix of the project including all of the environmental factors, etc. for each alternative.  Vice Mayor Herman asked if they would be looking to do an overpass or an underpass.  Mr. Hill stated each of the three alternatives would entail an overpass similar to what you see at SR 16 and 37 interchange.  Councilmember OKeefe asked if there has been any preference to each of the three alternatives.  Mr. Hill stated that at this time Alternative 3 has a slight lead, but he could in no way say this would end up being the selected alternative.  Councilmember Mershon inquired on the Resolution Council sent to Mr. Hill in regards to the slip ramp.  He asked if Mr. Hill was clear on Council’s request and if he had any questions/concerns.  Mr. Hill stated that it was their intent to reconnect the roadway where the slip ramp is located and this may mean moving a lot of dirt and purchasing land for the right of way.  Mr. Hill asked Council to call him at any time with any questions or concerns.  

Sharon Sellito, 215 South Cherry Street, stated that she has concerns over open fires in the Village and the dangers that could be involved.  She stated that she is specifically concerned with the fire pits that you can purchase and she has seen these being used while unattended.  Ms. Sellito stated that she contacted the fire department and they did not know anything about these types of fire pits.  Ms. Sellito inquired if open fires are permissible if not used for cooking.  Ms. Roberts stated that generally open fires are not permitted within the Village, but she was not sure about a fire that is contained.  Councilmember Barsky stated that this is something that can be looked into.  Ms. Sellito suggested putting something in the newspaper notifying residents about the use of fire pits within the Village.  Council discussed the differences of fire pits and chimeas. Vice Mayor Herman clarified if Ms. Sellito is specifically concerned over the use of fire pits or also chimeas.  Ms. Sellito stated the fire pits are her main concern, and she stated that they both cause pollution.  Mayor Hartfield suggested that the Planning and Zoning Committee could address this matter.  Councilmember OKeefe thanked Ms. Sellito for bringing this to Council’s attention.  

Gloria Hoover, 213 East College Street, stated that she is there to speak in regards to the Village Manager issue.  She stated that she would also like to request that the citizens’ comments microphone be moved so one could address Council and not have their back to people in the audience.  Ms. Hoover went on to say that she also enjoyed Mr. Hill’s presentation.  Ms. Hoover stated that she would like to commend Council for their consideration of two candidates for the Village Manager position – Ms. Roberts and Mr. Holycross.  She stated that she had a one on one interview with Ms. Roberts and she was very pleased to support her.  She stated that a previous track record is #1 to her.  She stated that she did not do a one on one interview with Mr. Holycross, but she understands him to have a tremendous track record.  Ms. Hoover stated that the article she read in the newspaper about having Mr. Holycross and Ms. Roberts work together is a good combination.  She stated that Granville is a unique community and Ms. Roberts is familiar with this community and could be an asset to Mr. Holycross as the Assistant Village Manager.      

Mayor Hartfield closed Citizens’ Comments at 7:55 pm.

 
PUBLIC HEARING
    None.

    
OLD BUSINESS
    None.


NEW BUSINESS
    Resolution No. 06-28, A Resolution To Award The Bid For Professional Services For A Comprehensive Plan To Poggemeyer Design Group And To Authorize The Acting Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember                                                        Barsky.  Second by Councilmember Mershon.

    Discussion: Councilmember OKeefe stated that she hopes to discuss the particulars of their requests to Poggemeyer Design.  Ms. Roberts stated absolutely there would be plenty of time to get comments/suggestions to them.  Councilmember Barsky inquired on how this would effect the current arrangement with the Township.  Ms. Roberts explained that she added language to the Resolution in regards to the Township.  She explained that the new version was in Council’s packets.  Councilmember Tegtmeyer asked at what point the contract would be entered into.  Ms. Roberts stated that the steering committee will be meeting and everything would come back to full Council before the contract is actually signed.  Mr. Strayer stated that he hopes to set up a meeting late next week or early June.    

Motion carried (6-0).  Resolution No. 06-28 is adopted.


    Ordinance No. 04-06, An Ordinance Appointing Don E. Holycross Village Manager, Establishing The Salary Of The Village Manager And Declaring An Emergency was introduced by Vice Mayor Herman.  Second by Councilmember OKeefe.

    Discussion: Councilmember Barsky stated that she had previously indicated while serving on Council that she does not believe Emergency Clauses should be taken lightly and they should only be used when absolutely necessary.  Councilmember Barsky stated that she does not see the need for an Emergency Clause in this case – Ordinance No. 04-06.  

Councilmember Mershon moved to declare Ordinance No. 04-06 as an emergency.  Seconded by Councilmember Tegtmeyer.  

   
Roll Call:  Emergency Clause
    Herman (yes), Mershon (yes), Hartfield (yes), Tegtmeyer (yes), O’Keefe (yes), Barsky (no).  Motion carried 5-1.

Roll Call Ordinance No. 04-06:
    Barsky (yes), OKeefe (yes), Tegtmeyer (yes), Hartfield (yes), Mershon (yes), Herman (yes).  Motion carried 6-0.


Vice Mayor Herman stated that he speaks on behalf of the EFP Committee in thanking everyone who helped with this process to hire a new Village Manager.  He and the rest of Council thanked Ms. Roberts for her work in filling the Village Manager position.  Vice Mayor Herman stated that he would like the Law Director to work on a Resolution appointing Ms. Roberts to the Assistant Village Manager position by the next Council meeting.  


Mayor Hartfield asked if Council would be in agreement to move Item 15 (Executive Session) ahead on the agenda.  Vice Mayor Herman moved to hold the Executive Session ahead of Items 9, 10, 11, 12, and 13 on the Agenda.  Seconded by Councilmember Barsky.  



EXECUTIVE SESSION
    
Councilmember Tegtmeyer moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – “To consider appointment, employment….of a public employee”.  Second by Councilmember OKeefe.

    Roll call vote: Herman, Mershon, O’Keefe, Tegtmeyer, Hartfield, Barsky.  Motion carried (6-0).

Time in: 8:07 pm
    
    
    Councilmember Mershon moved to return to regular session.  Second by Councilmember Barsky.

    Roll call vote:  O’Keefe, Mershon, Hartfield, Tegtmeyer, Herman, Barsky. Motion carried.  (6-0)

Time out: 9:55 pm

    
REVIEW OF MINUTES  
Regularly Scheduled Meeting of May 3, 2006.
    Councilmember Barsky moved to accept the minutes as amended. Seconded by Vice Mayor Herman.  Motion carried 6-0.
 

MAYOR’S COURT REPORT –  April
The Mayor’s Court Report for the month of April was presented for review.

    Discussion: Councilmember OKeefe noted that the number of parking tickets was up.  Councilmember Barsky stated that the police have been marking more cars in the center/business district.  Mayor Hartfield stated that May has been a busy month.

    Councilmember Barsky moved to accept the April report, seconded by Councilmember OKeefe.  Motion carried 6-0.

    Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the said report is included as part of these minutes.  



MANAGER’S REPORT – April
The Manager’s Report for the month of April was presented for review.  

    Discussion: Councilmember OKeefe asked what the inlets were that are being cleaned.  Ms. Roberts explained that these collect water on the curbside.    

    Councilmember OKeefe moved to accept the April report, seconded by Councilmember Mershon.  Motion carried 6-0.

    Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report is included as part of these minutes.  


COMMITTEE REPORTS   
Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  
Vice Mayor Herman stated that the committee reviewed the Manager contract.  He stated that they also had discussion with Jonathon Downes and Todd Ellsworth.

Granville Foundation – (Tegtmeyer)
Councilmember Tegtmeyer stated that the committee met on May 16th and they will meet again on August 15th.  She stated that they are still in need of a new executive director.  Councilmember Tegtmeyer stated that this is a volunteer position and anyone interested should contact her or Cynthia Nunzer.   


Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
Mayor Hartfield stated that the committee reviewed the Tree and Landscape Ordinances, as well as the Speedway information.  


Planning Commission – (O’Keefe)
Councilmember OKeefe stated that the committee tabled balcony plans for Brews Café.  She stated that the balcony in place was not in the original plan and no decision has been made at this time.  
 
Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)
Councilmember Barsky stated that they had discussion over the traffic plans for Speedway.  She stated that they will have more discussion at the next meeting and Ms. Roberts is currently communicating with Speedway.

Recreation Commission – (McGowan)
No Report.

Senior Committee – (O’Keefe)
Councilmember OKeefe stated that they will meet on May 19th.

SR 161 Accord (O’Keefe, Tegtmeyer)
Councilmember OKeefe stated that the meeting was canceled and has not yet been rescheduled.  

Tree & Landscape Commission (Barsky)
Councilmember Barsky stated that the meeting minutes are in Council’s packets.

Union Cemetery  (Mershon)
Councilmember Mershon stated that they are looking for volunteers to work in the cemetery before Memorial Day and anyone able to help should contact Rob Drake.  Vice Mayor Herman added that they were able to recognize  Flo Hoffman for all of her work at the Trustee meeting.



ADJOURNMENT (10:10  pm)
    Councilmember Mershon moved to adjourn.  Second by Councilmember  
Tegtmeyer.  Motion carried, 6-0.  Meeting adjourned.

               

                            ________________________________
                            Signed – Mayor


__________________________________
Signed – Clerk


Submitted by Melanie Schott

 

Council Minutes 5/3/06

 

 VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 3, 2006

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

 

 

PLEDGE OF ALLEGIANCE  (Led by Ben Thomas and Sam McBride of the Boy Scouts)

 

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman and Mayor Hartfield, Trustee Sargent, Trustee King; Acting Village Manager Roberts, and Law Director Crites.

 

           

APPROVAL OF AGENDA (7:31 pm)

            Councilmember Mershon moved to accept the agenda as presented.  Councilmember Tegtmeyer second.  Motion carried 7-0.    

 

 

UNION CEMETERY BOARD MEETING  (Mayor Hartfield called the meeting to order at                   7:31 pm).  Township Trustees Sargent and King attending.

 

            Resolution No. 06-23, A Resolution To Declare With The Granville Township Trustees That Operation And Maintenance Of The Union Cemetery Under The Provisions Of Section 759.34 Of The Ohio Revised Code Continue And To Fill An Un-Expired Term On The Union Cemetery Board Of Trustees was introduced by Councilmember OKeefe.  Second by Councilmember McGowan.       

           

            Discussion: Councilmember Mershon stated that Rob Drake would be filling the vacancy left by Flo Hoffman and this would be a three year appointment.  Trustee Sargent remarked on the phenomenal job Flo Hoffman did while serving on the board.  He stated that she was unable to be at the meeting this evening, but they hope she will be attending the Trustees meeting next Wednesday at 7:00 pm.  He invited all of Council to come and present their Resolution to Ms. Hoffman.   

 

Motion carried.  Resolution No. 06-23 passed unanimously.  (9-0)

 

            Resolution No. 06-24, A Resolution Of Appreciation To Flo Hoffman For Service On The Union Cemetery Board And To The People Of The Village Of Granville was introduced by Councilmember Mershon.  Second by Councilmember McGowan.

 

            Discussion: Council stated that they hope to present this to Ms. Hoffman at the next Trustees meeting.

 

Motion carried.  Resolution No. 06-24 passed unanimously.  (9-0)

 

 

Mayor Hartfield adjourned the Union Cemetery Board Meeting at 7:37 pm.

 

 

 

CITIZENS COMMENTS (7:38 pm)

 

Tree City USA – Jim Siegel – Chairman of the Tree and Landscape Committee

Mr. Siegel stated that he attended the Tree City USA dedication in Westerville on April 21st and Granville received the designation for the 15th consecutive year.  He stated there is a flag in the Village Offices which depicts the fifteen year designation.  Mr. Siegel went on to say that only 237 cities carry the distinction of being a Tree City USA recipient and Granville is the only town in Licking County.  Councilmember Barsky accredited Mr. Siegel and the other Tree and Landscape Committee members for their efforts and she stated they are the key reason Granville has received the designation each year. 

 

Bobbi Stover, Village of Granville, stated that she is there to support Molly Roberts for the Village Manager position.  Ms. Stover stated that Ms. Roberts has done at outstanding job working as the Acting Village Manager for the past nine months.  She went on to say that she has heard no negative remarks or complaints about the job Ms. Roberts has done.  Ms. Stover stated that she speaks on behalf of the staff members present this evening and they feel Ms. Roberts can do the job and do it well. 

 

Mary Ann Malcuit, 526 West Broadway, stated that she is there in support of Molly Roberts for the Village Manger position.  She stated that she has known Ms. Roberts and her family for a long time and she is a Granville native.  Ms. Malcuit stated that she trusts and respects Ms. Roberts. 

 

Jane Heller, Kendall in Granville, stated that she lived in the Village for many years and she would like to show her support for Ms. Roberts being awarded the Village Manager position.  Ms. Heller stated that she worked extensively with Ms. Roberts on a Bicentennial project and found her to be very bright, easy to work with, and a good listener.  She stated that Ms. Roberts also has the pulse of the community and is able to make decisions. 

 

Mayor Hartfield closed Citizens Comments at 7:43 pm.

 

  

PUBLIC HEARING

            Ordinance No. 03-06, An Ordinance To Recommend The Demolition Of Two Structures At 2486 Newark Granville Road.

 

            Discussion: Ben Moraine stated that it would be beneficial to him if the Ordinance is passed as an emergency, but he does have a backup plan in place if it does not. 

 

 

           

 

 

OLD BUSINESS

 

            Ordinance No. 03-06, An Ordinance To Recommend The Demolition Of Two Structures At 2486 Newark Granville Road was re-introduced by Councilmember                 Barsky.  Second by Councilmember McGowan

 

Discussion: Councilmember Barsky stated that Council should know that she had a discussion with Mr. Moraine’s Eagle Scout Supervisor and he relayed to her that Mr. Moraine could still get his Eagle Scout designation even if the structures are not torn down by his specified time.  She stated that from her perspective she would not like to pass the Ordinance as an emergency because it does not effect the health and safety of the public and this is a specification for passage as an emergency set forth in the Charter.  Councilmember Mershon stated that he sees this as being the first Ordinance requiring a demolition permit affecting the fire department.  He stated that he sees value in supporting a Scout who worked so hard to this point and would like to follow through with his original intent.  He also stated that he understands Councilmember Barsky’s concern and he feels this particular situation is unusual.  Councilmember OKeefe asked if a negative precedent would be set.  Law Director Crites stated that Council will look at each Ordinance separately and he feels there will not be a negative precedent set forth.  Councilmember OKeefe also asked if things are set in place for the fire department to move forward if the Ordinance is passed as an emergency and what would remain after the structures are burnt down.  Mr. Moraine stated he does have a plan in place to bring in top soil and re-seed the area.  Brad Essick, Fire Chief for Granville, stated that they are ready to move forward whenever the Village grants the demolition permit.  Vice Mayor Herman stated that he doesn’t think there is anything Mr. Moraine could have done differently in this situation.  He stated that Mr. Moraine has done everything Council has asked of him and he personally sees no reason to not pass the Ordinance as an emergency.  Councilmember Tegtmeyer asked Mr. Moraine why Council should pass the Ordinance as an emergency.  She stated that it was her understanding that the Eagle Scout designation focuses on the process more so than the accomplishment of the goal.  She stated that she understands that it is not necessary to accomplish the goal, but instead show that you organized working with others to get the project done.  She asked Mr. Moraine who else he has involved to get this project done.  Mr. Moraine stated he has worked with his Scout group to clear trees and another Scout group took doors and windows off of a building.  He estimated that he has worked with 40-50 people in different capacities.  Councilmember Barsky clarified that Mr. Moraine has met the needed requirements to receive his Eagle Scout designation regardless if the Ordinance is passed as an emergency or not.  Mr. Moraine agreed that the requirements have been met, but it is likely another Scout troop would do the remaining work.  Ben Moraine’s father stated that he would like to see the Ordinance passed as an emergency because he would like to see his son fulfill the commitment that was originally intended.  He stated that if his son doesn’t get to completely finish the project before he turns eighteen there would be some sense of failure of his part.  

 

 

 

 

Councilmember Mershon made a motion to amend Ordinance No. 03-06 as follows:

 

Amend the title of Ordinance No. 03-06 to Read:

“An Ordinance To Permit The Demolition Of Two Structures At 2486 Newark Granville Road And To Declare An Emergency.”

 

And to Amend Section II to read:

“An Emergency exists in that the educational and citizenship values provided by this project would not be obtained but for the immediate effectiveness of this Ordinance.

Consequently, that this Ordinance shall take effect and be in full force immediately upon passage.” 

 

Seconded by Councilmember McGowan. 

 

Roll Call Vote on Amendment: Hartfield (yes), Herman (yes), McGowan (yes), Mershon (yes), OKeefe (yes), Tegtmeyer (no), Barsky (no).  Motion carries (5,2)

 

Roll Call Vote on Emergency Clause: Barsky (no), Tegtmeyer (no), OKeefe (yes), Mershon (yes), McGowan (yes), Herman (yes), Hartfield (yes).  Motion carries (5,2).

 

Roll call vote on Ordinance No. 03-06:  Herman (yes), McGowan (yes), Mershon (yes), O’Keefe (yes), Tegtmeyer (no), Barsky (no), Hartfield (yes).  Motion carries (5,2).

 

            Ordinance No. 03-06 is adopted.

 

 

NEW BUSINESS

 

            Resolution No. 06-25, A Resolution To Authorize The Non-Permanent Installation Of A Sidewalk Café On The Public Sidewalk At 130 N. Prospect In Front Of The Business Known As Greek Eats, Subject To Restrictions was introduced by Councilmember Barsky. Second by Councilmember OKeefe.

 

            Discussion: Ms. Roberts stated that the application is consistent with plans of a similar business in the same location.  Councilmember McGowan stated that other businesses with sidewalk café’s have a larger sidewalk area.  He questioned if thru traffic would be able to get by the tables/chairs.  Councilmember Barsky asked if the tables would be set off to one side.  Mr. Strayer stated that there would be three tables and chairs located against the glass and some on the side of the building.  Councilmember Barsky asked if the Resolution could be approved with conditions.  Councilmember Mershon stated that he believes the Resolution gives the Village Manager the right to make these kinds of decisions.  Council asked Ms. Roberts to relay their concerns to the applicant and ensure thru traffic will be able to get by on the sidewalk. 

 

Motion carried.  Resolution No. 06-25 is adopted (7-0). 

 

Resolution No. 06-26, A Resolution To Authorize Sidewalk Flower Sales On The Public Sidewalk At 130 East Broadway In Front Of The Business Known As Green Velvet, Subject To Restrictions was introduced by Councilmember Mershon, seconded by Councilmember Barsky.

 

            Discussion:  Evelyn Frolking, 605 West Broadway, stated that she is working with Green Velvet to sell flowers.  She stated that she had concerns over the insurance liability language in the Resolution.  Mayor Hartfield stated that this language is in place because the Resolution is similar to each of the other sidewalk café’s that Council has approved.  Law Director Crites stated that he would like to know if Green Velvet’s insurance does cover Ms. Frolking selling flowers on the sidewalk.  The Manager of Green Velvet stated that he believes they would be covered by insurance.  Vice Mayor Herman stated that he recollects a business next to Green Velvet not being allowed to move forward until information was provided to the Village.  He stated that this situation is no different and we need to treat each entity the same.  Councilmember OKeefe asked how Kussmaul is allowed to have flowers outside of their business.  Ms. Roberts stated that this has been allowed in the past.  Councilmember McGowan asked how long Ms. Frolking has been selling flowers outside of Green Velvet.  She stated for about a month.  Councilmember Mershon stated that he agrees with Vice Mayor Herman’s comments and he feels that a friendly amendment could clear up the matter and provide both sides with what they need.  Councilmember Mershon made a motion to accept the following friendly amendment:

“Section 1: Evelyn Frolking, d.b.a. Artflora, and Green Velvet, are hereby granted permission to sell flowers on a portion of the public sidewalk in front of 130 E. Broadway subject to the following restrictions:” 

 

“G Prior to installation of the flower sales area, Artflora and/or its owners or the person or entity doing business as Green Velvet shall provide or cause be provided the Village of Granville with a certificate of insurance in an amount equal to or greater than one million ($1,000,000)/two-million ($2,000,000) dollars, naming the village of Granville as an additional insured and certificate holder;”

 

Seconded by Councilmember McGowan.

 

Law Director Crites stated that he believed Councilmember Mershon’s amendment would accomplish the goals of both sides.  He stated that if the liability information is not provided, the contract would terminate. 

 

 

Motion carried.  Resolution No. 06-26 is adopted (7-0).

 

 

Resolution No. 06-27, A Resolution Of Comment For The Study Of Interchange Improvements To State Route 16 And Cherry Valley Road Intersection was introduced by Councilmember Barsky, seconded by Councilmember OKeefe.

 

            Discussion: Councilmember Barsky stated that after review of the last Council meeting minutes, it was stated that the Village would like to show their support for the Townships concerns.  She asked how this would be done.  Ms. Roberts stated that she would also be sending ODOT a letter and she will address this matter in the letter.  Councilmember OKeefe asked for clarification of the wording in the first sentence of Section 1.  After Council discussion, Councilmember Mershon moved to offer a friendly amendment to change the word “study” to “reevaluate.”    

 

 

Motion carried.  Resolution No. 06-27 is adopted (7-0).

 

 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of April 19, 2006.

Councilmember Barsky moved to accept the minutes as presented. Seconded by Councilmember Mershon.  Motion carried 7-0.

 

 

 

Special Meeting of April 29, 2006.

Councilmember Barsky moved to accept the minutes as presented. Seconded by Councilmember Tegtmeyer.  Motion carried 7-0.

 

 

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

No Report.

 

Granville Foundation – (Tegtmeyer)

The next meeting is May 16th

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Mayor Hartfield stated that a meeting needs to be scheduled due to pending matters. 

 

Planning Commission – (OKeefe)

Councilmember OKeefe stated that it was a short meeting.  She stated that Denison University asked to enlarge their current football field and add two storage buildings.   

 

Planning & Zoning Committee (P&Z) – (Barsky, O’Keefe, Mershon)  

No Report.

 

Recreation Commission – (McGowan)

Councilmember McGowan stated that the committee is looking at improving the Conservation Lodge and provide handicap accessibility, as well as improved restroom facilities.  He stated that the funding will be in-kind donations and money from the Trustees. 

 

 

 

Senior Committee – (O’Keefe)

Councilmember OKeefe stated that the committee will be meeting with Ellen Clark who heads the Teen Center to see how they might be able to work together.

 

SR 161 Accord (Barsky, O’Keefe)

Councilmember OKeefe stated that they will meet on May 18th.  She asked for Council to email their top three choices from the goal list she previously sent out.  She asked to receive this email before the May 18th meeting. 

 

Tree & Landscape Commission – Barsky

Councilmember Barsky stated that they will meet at the Granville Intermediate School on May 5th for a dedication and AEP has donated two trees to be planted.  She stated that the theme is: “Trees look good in any shape or size.” 

 

Jim Siegel stated that ODNR presented a guideline for ways the Village could be proactive when its comes to trees.  He stated that they hope to discuss these guidelines at their next committee meeting and have something to present to Council in the future. 

 

Union Cemetery – Mershon

Councilmember Mershon stated that all of Council is invited to the May 10th Trustees meeting where they hope to recognize Flo Hoffman for her efforts on the Union Cemetery Board. 

 

 

OTHER COUNCIL MATTERS

Councilmember Barsky stated that there was a request at the last Council meeting for information regarding the Village’s Ash Tree inventory.  She stated that the Village has a list of over 200 trees inventoried and Terry Hopkins of the Service Department is aware of the situation with Ash Trees and he is keeping an eye on them. 

 

EXECUTIVE SESSION

            Vice Mayor Herman moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – “To consider appointment, employment….of a public employee”.  Second by Councilmember Barsky.

 

            Roll call vote: Herman, McGowan, Mershon, O’Keefe, Tegtmeyer, Barsky, Hartfield.

 

Time in: 8:34 pm

           

             

            Councilmember McGowan moved to return to regular session.  Second by Councilmember Barsky.

 

            Roll call vote:  McGowan, Mershon, O’Keefe, Tegtmeyer, Barsky, Hartfield, Herman.

 

Time out: 9:57pm

 

            Councilmember Mershon moved to authorize the Village Law Director To Enter Into Negotiations With Don E. Holycross for the position of Village Manager and with Molly Roberts for the position of Assistant or Deputy Village Manager.  Councilmember O’Keefe second.  (5-2 Barsky, Hartfield).

 

 

ADJOURNMENT ( 9:58 pm)

            Councilmember Barsky moved to adjourn.  Second by Councilmember McGowan Motion carried, 7-0.  Meeting adjourned.

 

 

Council Minutes 4/29/06

 

 VILLAGE OF GRANVILLE

Special Meeting

COUNCIL MINUTES

April 29, 2006

 

 

CALL TO ORDER (by Mayor Hartfield at 8:12am)

 

 

PLEDGE OF ALLEGIANCE

 

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, OKeefe, Tegtmeyer, Vice Mayor Herman, and Mayor Hartfield  

 

           

APPROVAL OF AGENDA (8:14am)

            Councilmember Mershon moved to accept the agenda.  Councilmember McGowan second.  Motion carried.    

 

 

EXECUTIVE SESSION

            Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – “To consider appointment, employment….of a public employee”.  Second by Councilmember O’Keefe.

 

            Roll call vote:  Hartfield, Herman, McGowan, Mershon, O’Keefe, Tegtmeyer, Barsky.

 

Time in: 8:14am

           

 

             

            Councilmember Barsky moved to return to regular session.  Second by Councilmember McGowan.

 

            Roll call vote:  Herman, McGowan, Mershon, O’Keefe, Tegtmeyer, Barsky, Hartfield.

 

Time out:  1:30pm

 

 

ADJOURNMENT (1:31pm)

            Councilmember Barsky moved to adjourn.  Second by Councilmember Mershon. Motion carried, 7-0.  Meeting adjourned.

 

 

Council Minutes 4/19/06

 

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 19, 2006

 

CALL TO ORDER (by Mayor Hartfield at 7:33 pm)

 

 

PLEDGE OF ALLEGIANCE (Led by Chris Betts and Jason Flood of the Boy Scouts of America) Jason Flood stated that he is a Star Scout and together with his Troop 65 they recently helped with the Kiwanis Pancake Breakfast.  Chris Betts stated that his troop recently helped to spread mulch at the Bryn Du Mansion and they will also be assisting with parking there. 

 

Mayor Hartfield recognized Amy Cullins who was attending the Council meeting to observe Council for a project she is working on for her master’s degree.  

 

 

ROLL CALL

            Those responding to the roll call were Councilmembers McGowan, Mershon, O’Keefe, Vice Mayor Herman and Mayor Hartfield; Acting Manager Roberts, and Law Director Crites.

 

            Vice Mayor Herman moved to excuse Councilmember’s Tegtmeyer and Barsky.  Second by Councilmember O’Keefe. 

 

           

APPROVAL OF AGENDA (7:36 pm)

            Vice Mayor Herman moved to Withdraw Ordinance No. 02-06 from the agenda, seconded by Councilmember O’Keefe.  Councilmember Mershon moved to accept the agenda as amended.  Councilmember O’Keefe second.  Motion carried (5-0).    

 

 

CITIZENS COMMENTS (7:37 pm)

 

No one appeared to speak for Citizens’ Comments.

 

Mayor Hartfield closed Citizens’ Comments at 7:37 pm.

 

  

PUBLIC HEARING

            None.

           

OLD BUSINESS

            None.

 

Councilmember Tegtmeyer arrived at 7:39 pm

 

 

 

NEW BUSINESS

            Resolution No. 06-21, A Resolution To Award The Bid For Grounds Maintenance, As Per Specifications, To Top Seed Lawn Management And To Authorize The Acting Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember                                                  Mershon.  Second by Councilmember McGowan.

 

            Discussion: Acting Village Manager Roberts stated that Top Seed won the bid last year.  She stated that she has discussed the concerns that the Tree and Landscape Committee had with Top Seed and if the Village is dissatisfied at any time they can end the contract.  Councilmember Mershon inquired on what concerns the Tree and Landscape Committee had.  Ms. Roberts stated that they felt some of the shrubbery near Opera House Park was not handled carefully.  Councilmember O’Keefe inquired on the quality of mulch being used by Top Seed.  Ms. Roberts stated that she also discussed what the Village’s expectations were in regards to mulch with the company.  Councilmember Tegtmeyer inquired on the number of bids received for ground maintenance.  Ms. Roberts stated that there were four bid packets sent out to previous bidders and she received two bids back.  She stated that anyone wanting to bid could.     

 

Motion carried (6-0).  Resolution No. 06-21 is adopted.

 

            Resolution No. 06-22, A Resolution To Re-Appoint Members To The Bryn Du Governance Commission was introduced by Vice Mayor Herman.  Second by Councilmember McGowan.

 

            Discussion: Councilmember Mershon proposed a friendly amendment to Section 1 by changing “is” to “are.”  Seconded by Councilmember Tegtmeyer.     

 

Motion carried (6-0).  Resolution No. 06-22 is adopted

 

            Ordinance No. 03-06, An Ordinance To Recommend The Demolition Of Two Structures At 2486 Newark Granville Road was introduced by Councilmember                   .   McGowan.  Second by Councilmember O’Keefe.

 

            Discussion:  Councilmember Mershon asked if the proposed timing of the Ordinance would work with Mr. Moraine’s plans to have the fire department burn down the two buildings.  Village Planner, Chris Strayer, explained that if the Ordinance is passed as is it will take thirty days to go into effect, but if it is passed as an emergency it will be effective immediately.  Mr. Moraine explained that his son will turn eighteen on May 21st and needs to complete this project before then in order to receive his Eagle Scout designation.  He stated that they may have enough time to get the designation if the fire department is willing to work with them on burning the buildings very soon after the permit for demolition is granted.  Council explained that they are willing to do what they can to help Mr. Moraine’s situation but there was no certainty that the Ordinance would be passed as an emergency at the May 3rd meeting.  Councilmember Mershon stated that more votes are needed for an Ordinance to pass as an emergency.  Councilmember Tegtmeyer and Vice Mayor Herman urged Mr. Moraine to have an alternate plan just in case the permit is not granted in a timeframe conducive to his schedule.  Vice Mayor Herman stated he would support passing the Ordinance as an emergency and suggested that Mr. Moraine speak with his Eagle Scout Master for some flexibility on their end due to the nature of how this particular  government process works.  Mr. Moraine stated that he was told that once a project is submitted for approval you cannot revise it.  Mr. Moraine explained that it is unfortunate that the fire department wasn’t aware of the need for a permit and this is the only delay in being able to tear down two dilapidated and dangerous buildings.  Vice Mayor Herman suggested having Ms. Roberts prepare a letter explaining the situation so Mr. Moraine could provide it to his Eagle Scout Master.  Ms. Roberts indicated she would be happy to do this.     

 

            Mayor Hartfield scheduled the public hearing for Ordinance No. 03-06 for May 3, 2006.

 

Councilmember Barsky arrived at 7:55pm

             

REVIEW OF MINUTES  

Regularly Scheduled Meeting of April 5, 2006.

            Councilmember Mershon moved to accept the minutes as amended. Seconded by Councilmember Barsky.  Motion carried 7-0.

 

Special Meeting of Granville Village Council April 4, 2006.

            Councilmember Barsky moved to accept the minutes as presented. Seconded by Councilmember Tegtmeyer.  Motion carried 7-0.

 

 

 

MAYOR’S COURT REPORT –  March

The Mayor’s Court Report for the month of March was presented for review.

 

            Discussion: Vice Mayor Herman noted the increase in equipment violations.  He stated that he appreciated Chief Cartnal's explanation/memo requested by Council.  He also suggested taking a look at the parameters that are used in processing citations and he stated that there appears to be a lot of variation at times.  Councilmember Barsky stated that a previous Council also noted the variations in the reporting and perhaps it would be good for the EFP Committee to look at these again.  She suggested having Chief Cartnal meet with some members of Council to provide explanations of the reports.  Vice Mayor Herman stated that he believes a standard software program is used to compile all of the data in the report.   

 

 

            Councilmember O’Keefe moved to accept the March report, seconded by Councilmember Tegtmeyer.  Motion carried 7-0.

 

            Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the said report is included as part of these minutes. 

 

 

 

MANAGER’S REPORT – March

The Manager’s Report for the month of March was presented for review. 

 

            Discussion: Councilmember Tegtmeyer inquired on whether or not there is a revenue fund for the cable agreement.  Ms. Roberts stated no. 

Councilmember Barsky asked if exit interviews are conducted when an employee leaves.  Ms. Roberts stated that they typically are done.    

 

 

            Councilmember Barsky moved to accept the March report, seconded by Councilmember Tegtmeyer.  Motion carried 7-0.

 

            Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report is included as part of these minutes. 

 

 

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

No Report.

 

Granville Foundation – (Tegtmeyer)

 Councilmember Tegtmeyer stated that donation letters where recently sent out.  She stated that the committee will meet again in May and at some point she would like to get feedback from Council on how they envision the Granville Foundation moving forward.  Councilmember Tegtmeyer also stated that Doug Plunkett, Executive Director of the Granville Foundation, has resigned and they will be searching to fill this position. 

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

 No Report.  Council discussed setting up a meeting time because there are some pending matters. 

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe stated that it was a short meeting and several sign approvals were granted to Chase Bank, The Gift Basket, and Jenkins Automotive.  She also stated that Denison University will be installing new pollution control towers per EPA specifications.  Councilmember Barsky asked if the current height of the stacks would change.  Mr. Strayer stated no, but there would be a small expansion to the existing building. 

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Councilmember Barsky stated that the committee reviewed the plans for Speedway.  Councilmember Tegtmeyer questioned the logic in completing the phases if ODOT has plans to make changes to this area in the future.  Council explained that they are required by the courts to move forward with the plans because the court decision rendered stated that traffic is not an issue.  Mr. Strayer explained that Phase 1 of the drawings would occur immediately and Phase 2 would be at the discretion of Council.  Councilmember McGowan stated that there will be a traffic bottleneck problem at Cherry Valley Road especially if the new road isn’t done for another five years as indicated in Speedway’s plans. 

 

Councilmember Barsky stated that the committee also discussed the thoroughfare plan for Trinity Court.  She stated that Mia Law reported that the homeowners association is in negotiations to acquire an easement so the matter has been tabled until they hear back from them.  Ms. Roberts stated that she has received no word from the homeowners association. 

 

Councilmember Barsky stated that the committee discussed impact fees and there was some hesitancy on Newark’s part.  She stated that there is no need to rush on making any changes unless all three entities (Newark, Granville, and Heath) are all in agreement.  She stated that they will continue with discussions, but it is unlikely that any changes will happen soon.  Councilmember Mershon added that it has been very beneficial to continue to work with the communities around us.  He stated that the committee decided that the Village should not extend a lot of resources in this area where there might not be much benefit.    

 

Recreation Commission – (McGowan)

No Report.

 

Senior Committee – (O’Keefe)

No Report.

 

SR 161 Accord (O’Keefe, Tegtmeyer)

Councilmember O’Keefe stated that she sent out an email asking each member of Council to provide their top four goals in regards to the SR 161 Accord.  She stated that they will meet again in May and to please respond to her email soon. 

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky stated that red or orange dots have been placed on trees that are to come down.  She stated that Ordinances will be ready for Council at the next Council meeting.  Councilmember Barsky stated that the annual Arbor Day Celebration will be at the Granville Middle School April 27th.  Councilmember Mershon inquired on the inventory and treatment for ash trees.  Councilmember Barsky replied that she recalls there being an inventory of ash trees but she will need to check on this and get back to Council.  Ms. Roberts stated that she too has had discussion with Mr. Siegel about the state of the ash trees in the Village. 

 

Union Cemetery  (Mershon)

Councilmember Mershon stated that he was asked to remind Council about a community service day in early July. 

 

OTHER COUNCIL MATTERS

             

Mayor Hartfield asked Mr. Strayer to provide an update on the Cherry Valley Road meeting.  Mr. Strayer provided an overview of all four alternatives.  Councilmember Barsky inquired on whether or not there was representation from Welsh Hills School.  Mr. Strayer stated that he did not recall anyone from Welsh Hills School being at this particular meeting.  Ms. Roberts stated that they would have been notified of the meeting.  Ms. Roberts stated that she has public comment sheets and the website information and this needs to be turned in by May 5th.  Councilmember Mershon stated that he heard at the meeting that ODOT has thought about closing the west bound off ramp from Route 16 to Newark-Granville Road and they have decided this basically because they have heard no feedback from Granville that this would be unacceptable.  He went on to say that he believes many of Granville’s residents would prefer to see this ramp left alone if at all possible and if Granville doesn’t say anything it will likely be closed.  Vice Mayor Herman stated he would be in support of a letter being sent to ODOT stating Granville’s preference.  Ms. Roberts stated she will send a letter with these concerns.  Councilmember McGowan asked if River Road west would close.  Mr. Strayer stated yes.  Councilmember Barsky added that the letter to ODOT should also include that the Village supports the Township on their concerns with EMS traffic.  Councilmember O’Keefe asked if Council should sign off on the letter.  Council decided to have a Resolution drawn up. 

 

Councilmember Tegtmeyer explained the Licking County Community Planning Blueprint.   She stated she is involved in the Economic Progress Task Force and asked Council to send anyone interested in making a short term commitment to serve on a task force to contact her.  She stated that there are various task forces to serve on and she has letters describing their purposes. 

 

 

ADJOURNMENT (8:50 pm)

            Councilmember McGowan moved to adjourn.  Second by Councilmember  

Mershon.  Motion carried, 7-0.  Meeting adjourned.

 

Council Minutes 4/5/06

 VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 5, 2006

 

CALL TO ORDER (by Mayor Hartfield at 7:35 pm)

 

 

PLEDGE OF ALLEGIANCE (Led by Derrick from the Boy Scouts)

 

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, O’Keefe, and Mayor Hartfield; Acting Village Manager Roberts, and Assistant Law Director Gorry.

 

Councilmember Mershon arrived shortly after Roll Call. 

 

           

APPROVAL OF AGENDA (7:36 pm)

            Councilmember McGowan moved to accept the agenda as presented.  Councilmember OKeefe second.  Motion carried 5-0.    

 

Councilmember Barsky moved to excuse Vice Mayor Herman and Councilmember Tegtmeyer.  Motion carried. 

 

 

CITIZENS COMMENTS (7:39 pm)

Benjamin Moraine, Eagle Scout Troop 4051, stated that he has been in communication with the Granville Fire Department about helping to tear down a structure on Newark Granville Road near the Jesus Christ Latter Day Saints Church.  He went on to say that the fire department had wanted to tear down the building this coming weekend.  Mr. Laraine explained that he needs to help with this project before he turns eighteen this May in order to receive his Eagle Scout designation.  Mr. Laraine also explained that he has been in contact with the Village Planner, Chris Strayer, and became aware of the new process for any demolition in the Village.  Mr. Strayer stated that the paperwork has been started, but the Ordinance would not be passed until late May and this would not allow enough time for Mr. Laraine to get his Eagle Scout designation.  Mr. Strayer mentioned that he thought the Code allowed for the Village Manager to have emergency approval authority.  Assistant Law Director Gorry stated he would need to review the Code.  Mayor Hartfield asked if the proposed structures to be torn down meet all of the criteria for demolition in the Code.  Mr. Strayer stated yes.  Councilmember Mershon asked if the State Historical Society needed to also be contacted before the structure could be torn down.  Mr. Gorry stated yes if the structure has any historical significance.  Mr. Strayer stated that he did send out notices to property owners within 250 feet of the structures proposed to be torn down, and he has not received any feedback to this date.  He stated that property owners were given until April 13th to contact him with any concerns.  Council discussed whether or not an Ordinance was needed or if the matter could be handled by Resolution.  Assistant Law Director Gorry read aloud Section 1162.02 of the Code and stated that any structure or foundation reviewed and recommended for demolition by the Planning Commission would come to Council with a decision to follow by Ordinance within sixty days.  Councilmember Mershon asked if the fire department was only available to do the demolition on April 8th.  No one was certain as to their availability.  Councilmember OKeefe asked if Council can legally circumvent the timeline.  Mr. Gorry stated that Council is bound to their own Ordinance unless they disregard it by passing another Ordinance.  Councilmember McGowan stated that it is sounding like the best Council is able to do is to put the Ordinance on the April 19th agenda and try to pass it as an emergency so it will be effective immediately.  Councilmember Barsky stated that she would advise Mr. Larraine to have all of the documentation in order to show that he is attempting to get his Eagle Scout designation and to be aware that this matter will be voted on at the next Council meeting -  where it may or may not pass.  She also asked Mr. Strayer to work with Mr. Larraine to get this documentation in order to show he is making attempts to get his Eagle Scout designation.  Councilmember Barsky stated that from her perspective she would prefer not to create precedence by not following the Code in regards to this matter.       

 

Anise Jones, Burg Street, spoke in regards to the proposed retaining wall for Burg Street.  She stated that it was her understanding that the Streets and Sidewalks Committee has opted to go for a concrete wall, rather than a wall made out of lumber.  She stated that she believed the wall would be flat and not terraced.  Ms. Roberts affirmed that it would be a flat concrete wall.  Ms. Jones stated that she and her neighbors are concerned about the level of noise with a flat concrete wall.

 

Lisa Salerno, Burg Street, stated that her husband works for a construction company and did some research on different kinds of concrete walls.  She stated that he was unable to be at the Council meeting, and he would be willing to help in any way if need be.  Ms. Salerno stated that there is sound absorbing concrete and sound reflective concrete.  She asked Council to consider only using sound absorbing concrete.  A copy of the researched information was given to Ms. Roberts and she agreed to make copies and get them to Council.  Councilmember OKeefe asked if the Streets and Sidewalks Committee was already considering sound absorbing concrete.  Ms. Roberts stated the engineer is currently working on all options and should having something back to her soon. 

 

Meg Ginther, Burg Street and College Street, spoke to Council about concrete being made to have slits so sound can move through the concrete.     

  

PUBLIC HEARING

            None scheduled

 

           

OLD BUSINESS

None scheduled

             

 

 

 

 

 

NEW BUSINESS

 

            Resolution No. 06-17, A Resolution To Authorize The Acting Village Manager To Advertise For Bids For A Grounds Maintenance Contractor was introduced by Councilmember McGowan.  Second by Councilmember OKeefe.

 

            Discussion: Councilmember McGowan asked if this pertains to grass mowing.  Acting Village Manager Roberts stated it does and this is the seventh year that the Village has outsourced mowing.  She stated that this has worked out well for the Village and that the contract would be advertised and notices would be sent out to all contractors who had interest in prior years.  Councilmember Barsky asked if Jim Siegel from the Tree and Landscape Committee had discussed some concerns he had with last year’s maintenance contractor.  Ms. Roberts stated she was aware of his concerns. 

 

Motion carried.  Resolution No. 06-17 is adopted (5-0). 

 

Resolution No. 06-18, A Resolution To Award The Bid For the Purchase Of A Screenings Dewatering Belt Press System, As Per Specifications, to JWC Environmental And To Authorize The Acting Village Manager to Enter Into an Agreement Therefore was introduced by Councilmember Mershon, seconded by Councilmember Barsky. 

 

            Discussion: Ms. Roberts stated that the Village had advertised for this earlier in the year, but the bids were over what they expected to pay.  She went on to say that Resolution No. 06-18 is a re-bid which only includes equipment costs. 

 

Motion carried.  Resolution No. 06-18 is adopted (5-0).

 

 

Resolution No. 06-19, A Resolution Enacted by The Village Of Granville, Licking County, Ohio, Hereinafter Referred To As The Local Public Agency (LPA), In The Matter Of The Stated Described Project was introduced by Councilmember OKeefe, seconded by Councilmember McGowan. 

 

            Discussion: Ms.  Roberts explained that this Resolution would give the Village Manager the authority to seek ODOT funding for the pedestrian bike path across Raccoon Creek.  Councilmember OKeefe asked the timeframe.  Ms. Roberts stated that if approved it would be an 80/20 match and the Village would have two years to do the project.  Ms. Roberts stated she would need to get back to Council on the application due date and receiving of funds.  Councilmember Mershon asked if there was an ODOT requirement stating that the 20% portion of the funding had to come from the General Revenue Fund.  Ms. Roberts stated that this is not an ODOT requirement.  Ms. Roberts also indicated that for the most part all of the engineering has been finished on the part of the Village. 

 

Motion carried.  Resolution No. 06-19 is adopted (5-0).

 

Resolution No. 06-20, A Resolution To Authorize The Acting Village Manager To Extend The Lease Agreement With Denison University For Maintaining A Pathway Link Between Chapin Place and New Burg Street was introduced by Councilmember McGowan, seconded by Councilmember Barsky. 

 

            Discussion: Councilmember Mershon inquired if the Law Director is comfortable with the indemnity of the Resolution.  Assistant Law Director Gorry stated that they are comfortable with it due to the nature of the property. 

 

Councilmember Barsky noted a typing error in Section 9 – Line 3. 

 

Motion carried.  Resolution No. 06-20 is adopted (5-0).

 

 

Ordinance No. 02-06, An Ordinance Authorizing Village Contribution To The Richard Daly Granville Bicentennial Scholarship Fund was introduced by Councilmember McGowan, seconded by Councilmember Barsky. 

 

            Mayor Hartfield set the public hearing on Ordinance No. 02-06 for April 19, 2006.

 

 

 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of March 15, 2006.

Councilmember Mershon moved to accept the minutes as amended. Seconded by Councilmember McGowan.  Motion carried 5-0.

 

 

 

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

Councilmember Mershon stated that corrections for the minutes is provided in Council’s packets.

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Mayor Hartfield reported that there was discussion about deer management and they are considering allowing bow hunting.  Council stated that they have heard no negative feedback, just positive comments in regards to managing the deer population.

Mayor Hartfield stated that the committee discussed the pedestrian bridge across Raccoon Creek, which was passed by Council this evening.  She stated that the signage for Pearl/Broadway was discussed and the hours to prohibit a right turn would be changed to 7:00am – 9:00am to coincide with the school hours.  Councilmember Mershon stated that the sign has already been changed.  Mayor Hartfield also stated that there was discussion in regards to the Burg Street construction.

 

 

Planning Commission – (OKeefe)

Councilmember OKeefe stated that a request for a sign for Jenkins Automotive was tabled.  She also stated that they passed construction plans for a home on Spellman Street.  Councilmember OKeefe stated that the Planning Commission is looking at the sign request for Chase Manhattan and they are not pleased with the font and size because they did not feel it fit with other signs on the street.  She went on to say that the Planning Commission was pleased with preliminary drawings for Arby’s and gave a nod to go ahead with engineering drawings.  Councilmember OKeefe stated that there was a work session for a resident located at 844 Burg Street.  She stated that a previous application was denied for the applicant who wished to have two driveways.  She stated that the applicant was looking for suggestions on what would be permissible for some gardens she would like to put in. 

 

Planning & Zoning Committee (P&Z) – (Barsky, O’Keefe, Mershon)  

Committee will meet on April 6, 2006

 

Recreation Commission – (McGowan)

Councilmember McGowan stated that he will get the meeting minutes to Council the next day.  Councilmember OKeefe stated that the Recreation Commission has agreed to include the Granville Fellowship information with their handouts. 

 

Senior Committee – (O’Keefe)

Councilmember OKeefe stated that she and Councilmember Tegtmeyer met and they are exploring ideas of a Senior Center and having housing for Seniors.  She added that they may need to conduct a market study.  Councilmember OKeefe stated that they will be meeting with Lyn Robertson and Dave Bibler for their input. 

 

SR 161 Accord (Barsky, O’Keefe)

Councilmember OKeefe stated that Kimberly Gibson, MORPC, will send to Council information to prioritize action steps, and this would need to be faxed back to her.  She stated that Jerry Brems, Licking County Planner, went over what communities have a Comprehensive Plan, and she stated that Mr. Strayer stated that Granville’s Comprehensive Plan should be ready within an eighteen month timeframe. 

 

Tree & Landscape Commission – Barsky

No Report.

 

Union Cemetery – Mershon

No Report.

 

Councilmember Tegtmeyer arrived at 8:33 pm

 

OTHER COUNCIL MATTERS

 

Cherry Valley Road Preliminary Locations

Mr. Strayer provided to Council four possibilities for an interchange in Cherry Valley Road.  Councilmember Barsky clarified that these are for an “interchange” and not an “intersection.”  Mr. Strayer stated yes.  Mr. Strayer stated that ODOT will be holding an open house at the Reese Center at OSU-N on Wednesday, April 19th from 5:00 – 7:00pm.  He stated that a Stakeholders meeting will be on April 18th at State Farm.  Mr. Strayer stated that ODOT asked attendees at the meeting to bring these four possibilities to their elected officials for their input.  Councilmember OKeefe asked what would become of the existing Cherry Valley Road and Mr. Strayer stated that it would become a cul-de-sac or be completely shut off.  Mr. Strayer stated that the fast track timeframe for these changes is in 2012.  Mr. Strayer stated that all options show the removal of the historic covered bridge, except option 3.  He stated that the TJ Evans Foundation has offered to move and reconstruct the bridge elsewhere due to its historic significance.  Councilmember Mershon asked if the property owners located on Cherry Valley Road have been contacted in regards to these proposed options.  Ms. Roberts stated that they can send out notices about the April 19th Open House. 

 

Councilmember Barsky wished to thank Chief Cartnal for his memo and explanations in Councils packets. 

 

Councilmember McGowan stated that the annual Kiwanis Pancake Breakfast is April 8th at the Presbyterian Church from 7:00-2:00

 

Ms. Roberts stated that the Business Fair will be April 22nd from 10:00 – 4:00 and the registration deadline is April 10th.  She stated that there has been a good response. 

 

Mayor Hartfield thanked Ms. Roberts for her work on the Annual Report and Capital Improvement Plan in Council’s packets.  Ms. Roberts noted that Ms. Adzic completed work on the Annual Report.  Councilmember Barsky asked for these to be placed on the website and available in the Library. 

 

Councilmember McGowan stated that there is a new sign for a historic business near the bridge on Route 37.  Mr. Strayer stated that these are known as “trailblazer signs” and they are handed out by ODOT for a fee and there is no approval given by the Village.  He stated that if a business is located more than a mile off of the highway, a trailblazer sign must be purchased in addition to the highway sign which notifies drivers that a business is located off of the exit.  He stated that he believed the highway signs to cost approximately $2000 per year, while the trailblazer sign is $500 per year.  Councilmember McGowan stated that there is a possibility of there being 23 other trailblazer signs if businesses are willing to pay for them.  Councilmember Barsky stated that she believed several businesses in the downtown area would be willing to pay for them.  Councilmember McGowan stated that he has not previously noticed trailblazer signs within a municipality.  Assistant Law Director Gorry agreed to look into this matter and get information back to Council. 

 

Councilmember Tegtmeyer stated that she is working on the Access Channel with Steve Cuckler and Ms. Roberts.  She stated that there needs to be a discussion on how Council would like to oversee what goes on the channel and what was Council’s original intentions when they decided to have an Access Channel.  Councilmember Tegtmeyer stated that evidentially there is a difference between the channel being defined as a Government and School Channel or a Public Access Channel.  She stated that with a Public Access Channel all kinds of things are permissible unless there are clear guidelines set forth.  Mayor Hartfield stated that it was her recollection that Council originally discussed having a channel similar to what the cities of Heath and Newark have to provide community information and school information. 

 

Mayor Hartfield stated that Council has narrowed the search for a Village Manager down to three people including Ms. Roberts, Mr. Holycross, and Mr. Stoburst.  She stated that they hope to have interviews on April 29th.    

 

 

ADJOURNMENT (8:50 pm)

            Councilmember Mershon moved to adjourn.  Second by Councilmember McGowan.  Motion carried, 6-0.  Meeting adjourned.

 

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