VILLAGE OF GRANVILLE
January 18, 2006
CALL TO ORDER (by Mayor Hartfield at 7:30 pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman and Mayor Hartfield; Acting Village Manager Roberts, and Law Director Crites.
APPROVAL OF AGENDA (7:31 pm)
Councilmember Mershon moved to accept the agenda as presented. Councilmember McGowan second. Motion carried 7-0.
CITIZENS COMMENTS (7:31 pm)
Tina Deitrick, 231 North Granger Street, stated that she was there representing Senior management at Park National Bank and she would like to speak in regards to Resolution No. 06-01. Ms. Deitrick stated that Park National Bank has had a fifteen year mutually beneficial relationship with the Village of Granville. She stated that they offer many services to the Village at no charge, and these services were not taken into account in the recent proposal. Ms. Deitrick went on the say that Park National Bank supports many Village organizations and nine out of ten of their employees in the Village office live in the Village, as well as provide volunteer hours. Ms. Deitrick stated that overall they provide $2500 in savings over the year as well as a $200/month reduction in service fees. She stated that the bank has had a long standing relationship with the Village that should be taken into consideration. Ms. Deitrick asked Council to table Resolution No. 06-01 for further clarification in the bid process.
Vice Mayor Herman asked if there were multiple bids. Ms. Roberts stated that there were three bids given by Bank One ($100,000), Unizan ($61,000), and Park National Bank ($125,000).
Councilmember Mershon stated that if discussion in regards to Resolution No. 06-01 is going to take place at this time he wished to recuse himself. Councilmember Mershon left the Council Chambers during the public comments concerning Resolution No. 06-01.
Councilmember OKeefe stated that she serves with Ms. Deitrick on the Granville Fellowship Board and she wondered if she should recuse herself as well. Law Director Crites stated that there is no reason to recuse herself unless she saw a conflict of interest.
Council agreed to hold any discussion regarding Resolution 06-01 after it was introduced.
Mayor Hartfield closed Citizens’ Comments at 7:45 pm.
Resolution No. 06-01, A Resolution To Designate Unizan Bank As The Depository Of Public Funds And To Authorize The Acting Village Manager To Enter Into A Memorandum Of Agreement For Deposit Of Public Funds was introduced by Councilmember Tegtmeyer. Second by Councilmember Barsky.
Discussion: Councilmember Mershon recused himself from discussion regarding Resolution No. 06-01 and left the Council chambers.
Councilmember OKeefe stated that it sounds to her like Park National Bank would like to negotiate. Ms. Roberts stated that all of the proposals have been received and she doesn’t believe that the Village is in a position to negotiate. Councilmember Tegtmeyer asked Ms. Deitrick if it is the process or standards within the process that Park National Bank is concerned about. Ms. Deitrick stated that their bid was on actual numbers. She went on to say that they offer free merchant services, pay deposit tickets, and they also process water bills at no charge. Ms. Deitrick stated that they provide a lot of hidden services that were not considered in the bid. Councilmember Barsky asked Ms. Roberts what her assessment was. Ms. Roberts stated that she did an eleven month analysis on their account with Park National Bank. Vice Mayor Herman asked if Unizan’s bid risked not knowing some of the factors and did they accept this risk as part of their bid. Ms. Roberts stated yes. Vice Mayor Herman asked how long the Village account has been with Park National Bank. Ms. Roberts stated fifteen years. When asked what costs could be incurred by making the switch, Ms. Roberts responded stating new checks would need to be purchased. She stated that one example would be that the sweep fee with Park National Bank is $125 and the sweep fee for Unizan Bank is $50. Councilmember Barsky asked if the water and sewer bills would transfer to Unizan as well. Ms. Roberts stated yes - ACH fees for our customers would transfer. She stated that the ACH fees for Unizan are 10 cents per item with a minimum charge of $20.00 and she believed Park National Bank charges to be the same. It was clarified that ACH entails automatic clearing – direct transfer of funds. Councilmember Tegtmeyer asked if this is the first time this has been bid out. Ms. Roberts stated that the bid is done every two years, and the next one will take place in December of 2007. Ms. Roberts went on to say that she did a three month actual analysis on all three proposals that were presented. Councilmember McGowan asked if it would be possible to wait two weeks and let everyone involved explain their bids. Councilmember Barsky agreed that this would be a good idea. She asked if Park National Bank would have done their proposal on estimated numbers, rather than on actual numbers would their proposal have changed. Ms. Deitrick stated that they wondered if their numbers were in agreement with what others were looking at. Vice Mayor Herman inquired on what information would be of such consequence to change the recommendation. Ms. Roberts stated that in her opinion Unizan presented a very aggressive bid and no information would change this. She stated that two years ago they bid very close to another bank. Vice Mayor Herman stated that it makes sense to him that what is submitted goes to the lowest bidder. Councilmember Barsky agreed that if indeed the Village activity is as big as Park National Bank claims, Unizan would be tied into what is proposed and things would lie on their plate and not the Villages. Mayor Hartfield inquired on any changes with Unizan being bought out by Huntington Bank. Ms. Roberts stated that she has been assured that no changes would be made to their fee structure and things would remain the same. Vice Mayor Herman asked why the bid is done every two years and what does the statute require. Ms. Roberts stated that the State statute requires the bid to go out every seven years, but the Village statute says every two years. Councilmember O’Keefe clarified with Ms. Roberts that this proposal would be an increased interest earnings of $2,500 with less costs of about $2,400. Ms. Deitrick stated that Park National Bank processes the Visa merchant sales at no charge to the Village and this is a savings of approximately $200 per month. She went on to say that this would wipe out $2400 claimed to being saved with switching to Unizan Bank. Ms. Roberts stated that this particular area was not a line item in the bid proposal and there is an area for additional information where the Visa merchant sales were not mentioned. Vice Mayor Herman asked if there are additional items beyond what Ms. Deitrick has brought up this evening and if there are perhaps they should be looked at. Ms. Deitrick stated that there are additional items.
Kevin Plaugher, Community President for Unizan Bank, stated that in past years his bank has had the opportunity to bid in situations similar to the bid handled in Granville. He stated that every bank is given the same opportunity and given the set of facts, and Unizan Bank was the best bidder. Mr. Plaugher stated that he would see it as inappropriate to unwind what has already been done since Unizan Bank has already made their case. Mr. Plaugher explained that in this situation it was an apples to apples comparison.
Councilmember McGowan made a motion to table Resolution No. 06-01 until the next Council meeting on February 1, 2006. Second by Councilmember OKeefe.
Motion carried (4-2). Resolution No. 06-01 is tabled. Councilmember Mershon recused himself from the vote.
Mayor Hartfield asked for the matter to go before the EFP Committee. Councilmember OKeefe stated that the proposal for Unizan Bank states #8 – see brochure. She asked for a copy of the brochure to be distributed to Council. Ms. Roberts agreed to get this to Council.
Vice Mayor Herman asked for Ms. Roberts to contact all three bidders and have them present their proposals at the next EFP meeting. Ms. Roberts agreed to contact the three bidders. Councilmember Barsky stated that she sees this as a courtesy and she feels there was an error in the Park National Bank bid.
Resolution No. 06-02, A Resolution To Amend The Village Of Granville Rules Of The Village Council was introduced by Councilmember OKeefe, seconded by Councilmember Tegtmeyer.
Discussion: Councilmember Tegtmeyer asked if the rules can be changed at any time. Law Director Crites stated yes. Vice Mayor Herman stated that he would feel more comfortable changing the language on page 2, Section C (1.) to “At least TWO members of Council will be necessary to direct the Law Director to draft legislation or render a legal opinion.” Law Director Crites was asked what other municipalities usually do in this situation. Law Director Crites stated that there is really no magic number, Hilliard has two or three members of Council and Pataskala has three members of Council needed to be in agreement before legislation is drafted. Councilmember Mershon stated when asked that he would have concern over Village resources being used when there is not large enough support by the rest of Council on particular issues, and he would prefer that it takes three members of Council to ask for legal opinions or legislation. Councilmember Barsky suggested monitoring if Village resources are being used if there are two members, and if so change the Resolution to three members. Councilmember McGowan made a friendly amendment to change Resolution No. 06-02, page 2, Section C (1.) to read:
“At least TWO members of Council will be necessary to direct the Law Director to draft legislation or render a legal opinion.”
Motion carried (6,1). Resolution No. 06-02 is adopted.
Councilmember Barsky asked that new copies of the Rules of Council be distributed to Council. Ms. Roberts agreed to do this.
REVIEW OF MINUTES
Regularly Scheduled Meeting of January 4, 2005.
Councilmember Barsky moved to accept the minutes as presented. Seconded by Councilmember OKeefe. Motion carried 7-0.
MAYOR’S COURT REPORT – December
The Mayor’s Court Report for the month of December was presented for review.
Discussion: Mayor Hartfield stated that there was a decline in criminal complaints from November (23) to December (3).
Councilmember McGowan moved to accept the December report; seconded by Councilmember OKeefe. Motion carried 7-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these Minutes.
MANAGER’S REPORT – December
The Manager’s Report for the month of December was presented for review.
Councilmember McGowan moved to accept the December report; seconded by Vice Mayor Herman. Motion carried 7-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes.
Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)
Vice Mayor Herman stated that there was a meeting Monday night with the land owners on River Road. He stated that Mr. Strayer did a nice job presenting matters relative to zoning. He stated that the next step will be for Mr. Strayer to receive feedback from the landowners on their ideas of the proposed zoning. He stated that they have asked the landowners to provide this feedback by March 1, 2006.
Granville Foundation – (Tegtmeyer)
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
Mayor Hartfield stated that she would like to set up a meeting date after the Council meeting.
Planning Commission – (OKeefe)
Councilmember OKeefe stated that there was concern over a lot split for 36 acres (Trinity Court) that was referred to the County for further insight. She stated that a request for a neon light for a shop above the Bank One building was tabled. Councilmember OKeefe stated that sign approvals were given to two banks – Unizan and Bank One. Councilmember OKeefe stated that Brews and Blues had a question about an AC unit that they need to place under the stairs on the sidewalk because it cannot go in the back of their building due to the placement of a grease pit. She asked Law Director Crites if a lease would be needed to place the AC unit on the sidewalk. Law Director Crites stated that further discussion on this matter could take place, but at this time he did not see the need for a lease agreement. Councilmember OKeefe stated that the Planning Commission also discussed in a work session a proposal on Galway Drive for 50+ condos, small retail, and business offices. She stated that residents at the Village condos nearby are not happy with the proposal of additional condos. Vice Mayor Herman inquired on the timeframe for when to expect the application to officially go to the Planning Commission. Mr. Strayer stated that two conditional uses and two variances would be required and he expected the developer to go to the BZBA sometime in February. Vice Mayor Herman asked if the applicant should present their proposal to Council before going through the BZBA and Planning Commission approvals. Mr. Strayer stated that he was certain that the applicant would be happy to attend the next Council meeting with their ideas. Councilmember Mershon asked if it would be permissible to hear the proposal before the applicant went to the BZBA and Planning Commission. Law Director Crites stated that he would be reluctant to have Council meet with the applicant in case there were to be an appeal. Vice Mayor Herman stated that he would like to know if there are any opportunities for the public to provide input. Mr. Strayer stated that the applicant is planning on being at the Community Connections meetings and have a public meeting with residents of Shannon Lane. Councilmember Barsky asked if Council is allowed to attend. Mr. Strayer stated yes. Councilmember Tegtmeyer asked if this could create any problems in the future. Law Director Crites stated that he tends to be conservative on matters such as this and he understands that Council would want to be aware on what is going on. He stated that it can be argued either way on whether or not Council should or should not go to the meeting, but he would suggest not attending. Councilmember Barsky inquired if this means members of Council shouldn’t attend the Community Connections meeting where the applicant could present a specific proposal. She stated that she believed that the Community Connections meetings in the past have entailed “bouncing of ideas” and not necessarily proposals. Law Director Crites stated that there is not a bright line on what should be followed in these types of situations and he asked Council to let him spend some time reviewing the case law. He stated that he would have information back to Council in writing by Monday.
Councilmember McGowan spoke in regards to the proposal near Galway Drive and he stated that several years back there was an agreement to have an additional entrance to Wendy’s if any development were to take place. Mr. Strayer stated that he is aware of this agreement, and a traffic study will need to be done.
Informational Meeting (Barsky, Mershon, Havens, Habig, Roberts, Strayer)
Councilmember Barsky stated that the group had discussions about the 201, 208, and Comprehensive Plan, and made a recommendation to move forward with the Comprehensive Plan. She stated that approximately $75,000 was budgeted for the 201, 208, and Comprehensive Plan and it is their hopes to split any costs with the Township. She stated that the actual total costs is looking to be somewhere around $90,000. Councilmember Barsky stated that Mr. Strayer will begin drafting an RFP and begin to look at proposals. She also stated that Trustee Jim Havens would like to see a steering committee made up of three representatives from Council and three from the Trustees. She suggested at least one member from Council and perhaps a member of the BZBA Board and/or Planning Commission or a community volunteer. Councilmember Barsky believed that Bill Habig and Trustee Jim Havens would serve on the steering committee. Councilmember Mershon stated that the committee discussed providing numerous opportunities for people to attend public meetings in regards to the Comprehensive Plan. Mr. Strayer stated that he foresaw a minimum of four public meetings. Council discussed who might be willing to serve on the steering committee. Councilmember Barsky, Councilmember Tegtmeyer, and Councilmember OKeefe all stated that they would be willing to serve on the Committee. Council discussed thinking the matter over for the next two weeks and deciding at the next Council meeting who would serve on the steering committee.
Recreation Commission – (McGowan)
Senior Committee – (O’Keefe)
Councilmember OKeefe stated that Councilmember Tegtmeyer would be joining the committee.
SR 161 Accord (Barsky, O’Keefe)
Tree & Landscape Commission - Barsky
Councilmember Barsky reported that the committee continues work on Ordinances, and she wanted to commend the Service Department for their efforts during the holidays with the lights and tree.
Union Cemetery – Mershon
Councilmember Mershon stated that the meeting time had changed to 6:30pm. Ms. Roberts reported back that a joint meeting with the Township could be scheduled for the first or second Council meeting in February. Councilmember Mershon agreed to check what works best for the Trustees and get back with Ms. Roberts. Mayor Hartfield inquired on a proclamation for Flo Hoffman. Ms. Roberts agreed to have this prepared.
OTHER COUNCIL MATTERS
Mayor Hartfield stated that the Chamber of Commerce is looking to fill the vacant seat left on the Bryn Du Commission due to Councilmember Mershon now serving on Council.
Mayor Hartfield stated that Steve Butcher, Mayor of Pataskala, is very interested in participating in future Mayoral meetings, but he is unable to attend the next one due to a prior engagement. She stated that Commissioner Marcia Phelps and members of the School Board, Chamber of Commerce, and Township Trustees were also invited to the upcoming Mayoral meeting.
ADJOURNMENT (8:50 pm)
Councilmember McGowan moved to adjourn. Second by Councilmember Tegtmeyer. Motion carried, 7-0. Meeting adjourned.
Submitted by Melanie Schott