Granville Community Calendar

Council Minutes 2/15/06




February 15, 2006


CALL TO ORDER (by Mayor Hartfield at 7:35 pm)





            Those responding to the roll call were Councilmembers Barsky, McGowan,  Tegtmeyer, Vice Mayor Herman and Mayor Hartfield; Acting Village Manager Roberts, and Law Director Crites.


            Councilmember Barsky moved to excuse Councilmember’s Mershon and O’Keefe.  Second by Councilmember McGowan.  Motion carried 5-0.




            Councilmember Barsky moved to accept the agenda as presented.  Councilmember McGowan second.  Motion carried (5-0).    




There were no public comments.


            Mayor Hartfield closed Citizens’ Comments at 7:35pm.




            None scheduled




None scheduled




            Resolution No. 06-08, A Resolution To Authorize The Acting Village Manager To Request Proposals For A Comprehensive Plan Update was introduced by Councilmember Barsky.  Second by Councilmember Tegtmeyer.


            Discussion: The following revisions will be made to the Request for Proposal:


            First Paragraph:  Specify that the Village is currently using the adopted December 1990 Comprehensive Plan along with a review of the Plan that was completed in 1998.  There was also an update accomplished by the 2001 Comprehensive Review Plan Committee to confirm consistency with, and the direction of, the 1998 Plan.


            Transportation Infrastructure:  Referencing the reconnection of the Township/Village across SR 16, it is requested that a it be referenced to “as a result of the widening of SR 161. 


            Also include: 

            Emphasize pedestrian friendly using “walk-able community” terminology.

            Reference the Parking Study that is currently under review.

            List reports available (Randall Gross Report, OSU Study, Parking Study, Codified Ordinances etc.)

            Specify (deliverables) the scope of services expected for clarity purposes, i.e. number of copies of report; digital format of final report; copies of any reporting done during review, such as PowerPoint presentations; etc.


            Mr. Strayer confirmed that “in-house” as it is referred to under Community Utilities, to mean Village Engineer contractors.


            There was a discussion about the estimated cost of the study.  It was clarified that this was, in fact, a reasonable expectation.  Ms. Roberts confirmed that the fee for the study ($70,000 - $80,000) would come from the Boards and Commissions Fund A1-7-F.


            Mr. Strayer will create evaluation criteria and a timeline for the project, which will be submitted to Council by the end of this month.


            Ms. Barsky requested the following “Scope of Services” format:   1) Analysis of existing conditions; 2)Public Participation, 3)Preservation of aesthetic quality; 4)Transportation Infrastructure; 5)Future Land Use; 6)Community Utilities; 7)Parks and Recreation; 8)Environment; 9)Digital Mapping.


            Vice Mayor Herman made a motion to adopt the friendly amendments to the RFP as discussed.  


Motion carried (5-0).  Resolution No. 06-08 is adopted. 




Regularly Scheduled Meeting of February 1, 2005.

            Councilmember Barsky moved to accept the minutes as amended. Seconded by Councilmember Tegtmeyer.  Motion carried 5-0.




The Mayor’s Court Report for the month of January was presented for review.


            Discussion:  Excessive speeds reported reflect population and personnel.    


            Council unanimously moved to accept the January report.  Motion carried 5-0.


            Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the said report is included as part of these minutes. 




The Manager’s Report for the month of January was presented for review. 


            Discussion:  It is noted that the buzzard “effigy” has been successful for the past 2 years.


            Council unanimously moved to accept the January report.  Motion carried 5-0.


            Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report is included as part of these minutes. 




Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

Vice Mayor Herman provided an update on the Village Manager’s search.  The Executive Search Committee has received 41 applications so far with a deadline of February 24, 2006.  He noted that the Search Committee has another 20 people they intend to follow up with this week.   The Search Committee hopes to do background reviews and have potential finalist’s info on the new candidates to Council by March 15th.  Final report for the interview process should be around April 12th


Mr. Herman reported that Councilmember Tegtmeyer has agreed to coordinate with Adelphia regarding Granville’s public access channel.  Ms. Tegtmeyer will talk to staff about expectations.   


Granville Foundation – (Tegtmeyer)

No report.  The annual meeting is scheduled for February 21st at 7pm


Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No meeting.  A meeting will be scheduled to follow-up on issues such as; Traffic calming, Parking and Harmony Lane.    


Planning Commission – (OKeefe)

Village Planner Strayer noted the approval of two signs and two additions; one on Broadway and one on East Maple.  The Commission approved the location for air conditioning units at 116 East Broadway; on the west side of the building, once the drive-up window is removed.  Fencing with sound deadening material will be erected around the units. 


Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Next meeting is February 23, 2006.


Recreation Commission – (McGowan)

Mr. McGowan reported that the Commission plans a multiple year expansion of Raccoon Park.  The plan is to spend $70,000 a year over the next 3-5 years for this expansion.  He also noted that the Commission plans to rename the Conservation Club Lodge (McPeek’s Lodge).  Rodney and Deborah McPeek were the Recreation Directors for many years. 


Senior Committee – (O’Keefe)

 No report


SR 161 Accord (O’Keefe, Tegtmeyer)

No report.


Tree & Landscape Commission - Barsky

Ms. Barsky referenced a question that was raised during the last meeting.  She reported that the residents along Broadway, at the foot of Mt. Parnassus, were notified of the tree plantings. 


Union Cemetery – Mershon

No report.




Village Planner Strayer reported that the Village received notice that it has been designated a Preserve America Community.  The Village received a nice letter of congratulations from First Lady Laura Bush.  The only community’s in Ohio with Preserve America designation are Granville, Delaware, Dayton, Oberlin and Medina.


Councilmember Barsky referenced the survey data from the Opinion Survey of 1996.  It will be her recommendation to the new Steering Committee that an Opinion Survey be reproduced, with minor changes for the new study. 




            Councilmember McGowan moved to adjourn.  Second by Councilmember Herman.  Motion carried, 5-0.  Meeting adjourned.




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