VILLAGE OF GRANVILLE
April 19, 2006
CALL TO ORDER (by Mayor Hartfield at 7:33 pm)
PLEDGE OF ALLEGIANCE (Led by Chris Betts and Jason Flood of the Boy Scouts of America) Jason Flood stated that he is a Star Scout and together with his Troop 65 they recently helped with the Kiwanis Pancake Breakfast. Chris Betts stated that his troop recently helped to spread mulch at the Bryn Du Mansion and they will also be assisting with parking there.
Mayor Hartfield recognized Amy Cullins who was attending the Council meeting to observe Council for a project she is working on for her master’s degree.
Those responding to the roll call were Councilmembers McGowan, Mershon, O’Keefe, Vice Mayor Herman and Mayor Hartfield; Acting Manager Roberts, and Law Director Crites.
Vice Mayor Herman moved to excuse Councilmember’s Tegtmeyer and Barsky. Second by Councilmember O’Keefe.
APPROVAL OF AGENDA (7:36 pm)
Vice Mayor Herman moved to Withdraw Ordinance No. 02-06 from the agenda, seconded by Councilmember O’Keefe. Councilmember Mershon moved to accept the agenda as amended. Councilmember O’Keefe second. Motion carried (5-0).
CITIZENS COMMENTS (7:37 pm)
No one appeared to speak for Citizens’ Comments.
Mayor Hartfield closed Citizens’ Comments at 7:37 pm.
Councilmember Tegtmeyer arrived at 7:39 pm.
Resolution No. 06-21, A Resolution To Award The Bid For Grounds Maintenance, As Per Specifications, To Top Seed Lawn Management And To Authorize The Acting Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Mershon. Second by Councilmember McGowan.
Discussion: Acting Village Manager Roberts stated that Top Seed won the bid last year. She stated that she has discussed the concerns that the Tree and Landscape Committee had with Top Seed and if the Village is dissatisfied at any time they can end the contract. Councilmember Mershon inquired on what concerns the Tree and Landscape Committee had. Ms. Roberts stated that they felt some of the shrubbery near Opera House Park was not handled carefully. Councilmember O’Keefe inquired on the quality of mulch being used by Top Seed. Ms. Roberts stated that she also discussed what the Village’s expectations were in regards to mulch with the company. Councilmember Tegtmeyer inquired on the number of bids received for ground maintenance. Ms. Roberts stated that there were four bid packets sent out to previous bidders and she received two bids back. She stated that anyone wanting to bid could.
Motion carried (6-0). Resolution No. 06-21 is adopted.
Resolution No. 06-22, A Resolution To Re-Appoint Members To The Bryn Du Governance Commission was introduced by Vice Mayor Herman. Second by Councilmember McGowan.
Discussion: Councilmember Mershon proposed a friendly amendment to Section 1 by changing “is” to “are.” Seconded by Councilmember Tegtmeyer.
Motion carried (6-0). Resolution No. 06-22 is adopted
Ordinance No. 03-06, An Ordinance To Recommend The Demolition Of Two Structures At 2486 Newark Granville Road was introduced by Councilmember . McGowan. Second by Councilmember O’Keefe.
Discussion: Councilmember Mershon asked if the proposed timing of the Ordinance would work with Mr. Moraine’s plans to have the fire department burn down the two buildings. Village Planner, Chris Strayer, explained that if the Ordinance is passed as is it will take thirty days to go into effect, but if it is passed as an emergency it will be effective immediately. Mr. Moraine explained that his son will turn eighteen on May 21st and needs to complete this project before then in order to receive his Eagle Scout designation. He stated that they may have enough time to get the designation if the fire department is willing to work with them on burning the buildings very soon after the permit for demolition is granted. Council explained that they are willing to do what they can to help Mr. Moraine’s situation but there was no certainty that the Ordinance would be passed as an emergency at the May 3rd meeting. Councilmember Mershon stated that more votes are needed for an Ordinance to pass as an emergency. Councilmember Tegtmeyer and Vice Mayor Herman urged Mr. Moraine to have an alternate plan just in case the permit is not granted in a timeframe conducive to his schedule. Vice Mayor Herman stated he would support passing the Ordinance as an emergency and suggested that Mr. Moraine speak with his Eagle Scout Master for some flexibility on their end due to the nature of how this particular government process works. Mr. Moraine stated that he was told that once a project is submitted for approval you cannot revise it. Mr. Moraine explained that it is unfortunate that the fire department wasn’t aware of the need for a permit and this is the only delay in being able to tear down two dilapidated and dangerous buildings. Vice Mayor Herman suggested having Ms. Roberts prepare a letter explaining the situation so Mr. Moraine could provide it to his Eagle Scout Master. Ms. Roberts indicated she would be happy to do this.
Mayor Hartfield scheduled the public hearing for Ordinance No. 03-06 for May 3, 2006.
Councilmember Barsky arrived at 7:55pm.
REVIEW OF MINUTES
Regularly Scheduled Meeting of April 5, 2006.
Councilmember Mershon moved to accept the minutes as amended. Seconded by Councilmember Barsky. Motion carried 7-0.
Special Meeting of Granville Village Council April 4, 2006.
Councilmember Barsky moved to accept the minutes as presented. Seconded by Councilmember Tegtmeyer. Motion carried 7-0.
MAYOR’S COURT REPORT – March
The Mayor’s Court Report for the month of March was presented for review.
Discussion: Vice Mayor Herman noted the increase in equipment violations. He stated that he appreciated Chief Cartnal's explanation/memo requested by Council. He also suggested taking a look at the parameters that are used in processing citations and he stated that there appears to be a lot of variation at times. Councilmember Barsky stated that a previous Council also noted the variations in the reporting and perhaps it would be good for the EFP Committee to look at these again. She suggested having Chief Cartnal meet with some members of Council to provide explanations of the reports. Vice Mayor Herman stated that he believes a standard software program is used to compile all of the data in the report.
Councilmember O’Keefe moved to accept the March report, seconded by Councilmember Tegtmeyer. Motion carried 7-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes.
MANAGER’S REPORT – March
The Manager’s Report for the month of March was presented for review.
Discussion: Councilmember Tegtmeyer inquired on whether or not there is a revenue fund for the cable agreement. Ms. Roberts stated no.
Councilmember Barsky asked if exit interviews are conducted when an employee leaves. Ms. Roberts stated that they typically are done.
Councilmember Barsky moved to accept the March report, seconded by Councilmember Tegtmeyer. Motion carried 7-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.
Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)
Granville Foundation – (Tegtmeyer)
Councilmember Tegtmeyer stated that donation letters where recently sent out. She stated that the committee will meet again in May and at some point she would like to get feedback from Council on how they envision the Granville Foundation moving forward. Councilmember Tegtmeyer also stated that Doug Plunkett, Executive Director of the Granville Foundation, has resigned and they will be searching to fill this position.
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
No Report. Council discussed setting up a meeting time because there are some pending matters.
Planning Commission – (O’Keefe)
Councilmember O’Keefe stated that it was a short meeting and several sign approvals were granted to Chase Bank, The Gift Basket, and Jenkins Automotive. She also stated that Denison University will be installing new pollution control towers per EPA specifications. Councilmember Barsky asked if the current height of the stacks would change. Mr. Strayer stated no, but there would be a small expansion to the existing building.
Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)
Councilmember Barsky stated that the committee reviewed the plans for Speedway. Councilmember Tegtmeyer questioned the logic in completing the phases if ODOT has plans to make changes to this area in the future. Council explained that they are required by the courts to move forward with the plans because the court decision rendered stated that traffic is not an issue. Mr. Strayer explained that Phase 1 of the drawings would occur immediately and Phase 2 would be at the discretion of Council. Councilmember McGowan stated that there will be a traffic bottleneck problem at Cherry Valley Road especially if the new road isn’t done for another five years as indicated in Speedway’s plans.
Councilmember Barsky stated that the committee also discussed the thoroughfare plan for Trinity Court. She stated that Mia Law reported that the homeowners association is in negotiations to acquire an easement so the matter has been tabled until they hear back from them. Ms. Roberts stated that she has received no word from the homeowners association.
Councilmember Barsky stated that the committee discussed impact fees and there was some hesitancy on Newark’s part. She stated that there is no need to rush on making any changes unless all three entities (Newark, Granville, and Heath) are all in agreement. She stated that they will continue with discussions, but it is unlikely that any changes will happen soon. Councilmember Mershon added that it has been very beneficial to continue to work with the communities around us. He stated that the committee decided that the Village should not extend a lot of resources in this area where there might not be much benefit.
Recreation Commission – (McGowan)
Senior Committee – (O’Keefe)
SR 161 Accord (O’Keefe, Tegtmeyer)
Councilmember O’Keefe stated that she sent out an email asking each member of Council to provide their top four goals in regards to the SR 161 Accord. She stated that they will meet again in May and to please respond to her email soon.
Tree & Landscape Commission (Barsky)
Councilmember Barsky stated that red or orange dots have been placed on trees that are to come down. She stated that Ordinances will be ready for Council at the next Council meeting. Councilmember Barsky stated that the annual Arbor Day Celebration will be at the Granville Middle School April 27th. Councilmember Mershon inquired on the inventory and treatment for ash trees. Councilmember Barsky replied that she recalls there being an inventory of ash trees but she will need to check on this and get back to Council. Ms. Roberts stated that she too has had discussion with Mr. Siegel about the state of the ash trees in the Village.
Union Cemetery (Mershon)
Councilmember Mershon stated that he was asked to remind Council about a community service day in early July.
OTHER COUNCIL MATTERS
Mayor Hartfield asked Mr. Strayer to provide an update on the Cherry Valley Road meeting. Mr. Strayer provided an overview of all four alternatives. Councilmember Barsky inquired on whether or not there was representation from Welsh Hills School. Mr. Strayer stated that he did not recall anyone from Welsh Hills School being at this particular meeting. Ms. Roberts stated that they would have been notified of the meeting. Ms. Roberts stated that she has public comment sheets and the website information and this needs to be turned in by May 5th. Councilmember Mershon stated that he heard at the meeting that ODOT has thought about closing the west bound off ramp from Route 16 to Newark-Granville Road and they have decided this basically because they have heard no feedback from Granville that this would be unacceptable. He went on to say that he believes many of Granville’s residents would prefer to see this ramp left alone if at all possible and if Granville doesn’t say anything it will likely be closed. Vice Mayor Herman stated he would be in support of a letter being sent to ODOT stating Granville’s preference. Ms. Roberts stated she will send a letter with these concerns. Councilmember McGowan asked if River Road west would close. Mr. Strayer stated yes. Councilmember Barsky added that the letter to ODOT should also include that the Village supports the Township on their concerns with EMS traffic. Councilmember O’Keefe asked if Council should sign off on the letter. Council decided to have a Resolution drawn up.
Councilmember Tegtmeyer explained the Licking County Community Planning Blueprint. She stated she is involved in the Economic Progress Task Force and asked Council to send anyone interested in making a short term commitment to serve on a task force to contact her. She stated that there are various task forces to serve on and she has letters describing their purposes.
ADJOURNMENT (8:50 pm)
Councilmember McGowan moved to adjourn. Second by Councilmember
Mershon. Motion carried, 7-0. Meeting adjourned.