VILLAGE OF GRANVILLE
April 5, 2006
CALL TO ORDER (by Mayor Hartfield at 7:35 pm)
PLEDGE OF ALLEGIANCE (Led by Derrick from the Boy Scouts)
Those responding to the roll call were Councilmembers Barsky, McGowan, O’Keefe, and Mayor Hartfield; Acting Village Manager Roberts, and Assistant Law Director Gorry.
Councilmember Mershon arrived shortly after Roll Call.
APPROVAL OF AGENDA (7:36 pm)
Councilmember McGowan moved to accept the agenda as presented. Councilmember OKeefe second. Motion carried 5-0.
Councilmember Barsky moved to excuse Vice Mayor Herman and Councilmember Tegtmeyer. Motion carried.
CITIZENS COMMENTS (7:39 pm)
Benjamin Moraine, Eagle Scout Troop 4051, stated that he has been in communication with the Granville Fire Department about helping to tear down a structure on Newark Granville Road near the Jesus Christ Latter Day Saints Church. He went on to say that the fire department had wanted to tear down the building this coming weekend. Mr. Laraine explained that he needs to help with this project before he turns eighteen this May in order to receive his Eagle Scout designation. Mr. Laraine also explained that he has been in contact with the Village Planner, Chris Strayer, and became aware of the new process for any demolition in the Village. Mr. Strayer stated that the paperwork has been started, but the Ordinance would not be passed until late May and this would not allow enough time for Mr. Laraine to get his Eagle Scout designation. Mr. Strayer mentioned that he thought the Code allowed for the Village Manager to have emergency approval authority. Assistant Law Director Gorry stated he would need to review the Code. Mayor Hartfield asked if the proposed structures to be torn down meet all of the criteria for demolition in the Code. Mr. Strayer stated yes. Councilmember Mershon asked if the State Historical Society needed to also be contacted before the structure could be torn down. Mr. Gorry stated yes if the structure has any historical significance. Mr. Strayer stated that he did send out notices to property owners within 250 feet of the structures proposed to be torn down, and he has not received any feedback to this date. He stated that property owners were given until April 13th to contact him with any concerns. Council discussed whether or not an Ordinance was needed or if the matter could be handled by Resolution. Assistant Law Director Gorry read aloud Section 1162.02 of the Code and stated that any structure or foundation reviewed and recommended for demolition by the Planning Commission would come to Council with a decision to follow by Ordinance within sixty days. Councilmember Mershon asked if the fire department was only available to do the demolition on April 8th. No one was certain as to their availability. Councilmember OKeefe asked if Council can legally circumvent the timeline. Mr. Gorry stated that Council is bound to their own Ordinance unless they disregard it by passing another Ordinance. Councilmember McGowan stated that it is sounding like the best Council is able to do is to put the Ordinance on the April 19th agenda and try to pass it as an emergency so it will be effective immediately. Councilmember Barsky stated that she would advise Mr. Larraine to have all of the documentation in order to show that he is attempting to get his Eagle Scout designation and to be aware that this matter will be voted on at the next Council meeting - where it may or may not pass. She also asked Mr. Strayer to work with Mr. Larraine to get this documentation in order to show he is making attempts to get his Eagle Scout designation. Councilmember Barsky stated that from her perspective she would prefer not to create precedence by not following the Code in regards to this matter.
Anise Jones, Burg Street, spoke in regards to the proposed retaining wall for Burg Street. She stated that it was her understanding that the Streets and Sidewalks Committee has opted to go for a concrete wall, rather than a wall made out of lumber. She stated that she believed the wall would be flat and not terraced. Ms. Roberts affirmed that it would be a flat concrete wall. Ms. Jones stated that she and her neighbors are concerned about the level of noise with a flat concrete wall.
Lisa Salerno, Burg Street, stated that her husband works for a construction company and did some research on different kinds of concrete walls. She stated that he was unable to be at the Council meeting, and he would be willing to help in any way if need be. Ms. Salerno stated that there is sound absorbing concrete and sound reflective concrete. She asked Council to consider only using sound absorbing concrete. A copy of the researched information was given to Ms. Roberts and she agreed to make copies and get them to Council. Councilmember OKeefe asked if the Streets and Sidewalks Committee was already considering sound absorbing concrete. Ms. Roberts stated the engineer is currently working on all options and should having something back to her soon.
Meg Ginther, Burg Street and College Street, spoke to Council about concrete being made to have slits so sound can move through the concrete.
Resolution No. 06-17, A Resolution To Authorize The Acting Village Manager To Advertise For Bids For A Grounds Maintenance Contractor was introduced by Councilmember McGowan. Second by Councilmember OKeefe.
Discussion: Councilmember McGowan asked if this pertains to grass mowing. Acting Village Manager Roberts stated it does and this is the seventh year that the Village has outsourced mowing. She stated that this has worked out well for the Village and that the contract would be advertised and notices would be sent out to all contractors who had interest in prior years. Councilmember Barsky asked if Jim Siegel from the Tree and Landscape Committee had discussed some concerns he had with last year’s maintenance contractor. Ms. Roberts stated she was aware of his concerns.
Motion carried. Resolution No. 06-17 is adopted (5-0).
Resolution No. 06-18, A Resolution To Award The Bid For the Purchase Of A Screenings Dewatering Belt Press System, As Per Specifications, to JWC Environmental And To Authorize The Acting Village Manager to Enter Into an Agreement Therefore was introduced by Councilmember Mershon, seconded by Councilmember Barsky.
Discussion: Ms. Roberts stated that the Village had advertised for this earlier in the year, but the bids were over what they expected to pay. She went on to say that Resolution No. 06-18 is a re-bid which only includes equipment costs.
Motion carried. Resolution No. 06-18 is adopted (5-0).
Resolution No. 06-19, A Resolution Enacted by The Village Of Granville, Licking County, Ohio, Hereinafter Referred To As The Local Public Agency (LPA), In The Matter Of The Stated Described Project was introduced by Councilmember OKeefe, seconded by Councilmember McGowan.
Discussion: Ms. Roberts explained that this Resolution would give the Village Manager the authority to seek ODOT funding for the pedestrian bike path across Raccoon Creek. Councilmember OKeefe asked the timeframe. Ms. Roberts stated that if approved it would be an 80/20 match and the Village would have two years to do the project. Ms. Roberts stated she would need to get back to Council on the application due date and receiving of funds. Councilmember Mershon asked if there was an ODOT requirement stating that the 20% portion of the funding had to come from the General Revenue Fund. Ms. Roberts stated that this is not an ODOT requirement. Ms. Roberts also indicated that for the most part all of the engineering has been finished on the part of the Village.
Motion carried. Resolution No. 06-19 is adopted (5-0).
Resolution No. 06-20, A Resolution To Authorize The Acting Village Manager To Extend The Lease Agreement With Denison University For Maintaining A Pathway Link Between Chapin Place and New Burg Street was introduced by Councilmember McGowan, seconded by Councilmember Barsky.
Discussion: Councilmember Mershon inquired if the Law Director is comfortable with the indemnity of the Resolution. Assistant Law Director Gorry stated that they are comfortable with it due to the nature of the property.
Councilmember Barsky noted a typing error in Section 9 – Line 3.
Motion carried. Resolution No. 06-20 is adopted (5-0).
Ordinance No. 02-06, An Ordinance Authorizing Village Contribution To The Richard Daly Granville Bicentennial Scholarship Fund was introduced by Councilmember McGowan, seconded by Councilmember Barsky.
Mayor Hartfield set the public hearing on Ordinance No. 02-06 for April 19, 2006.
REVIEW OF MINUTES
Regularly Scheduled Meeting of March 15, 2006.
Councilmember Mershon moved to accept the minutes as amended. Seconded by Councilmember McGowan. Motion carried 5-0.
Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)
Councilmember Mershon stated that corrections for the minutes is provided in Council’s packets.
Granville Foundation – (Tegtmeyer)
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
Mayor Hartfield reported that there was discussion about deer management and they are considering allowing bow hunting. Council stated that they have heard no negative feedback, just positive comments in regards to managing the deer population.
Mayor Hartfield stated that the committee discussed the pedestrian bridge across Raccoon Creek, which was passed by Council this evening. She stated that the signage for Pearl/Broadway was discussed and the hours to prohibit a right turn would be changed to 7:00am – 9:00am to coincide with the school hours. Councilmember Mershon stated that the sign has already been changed. Mayor Hartfield also stated that there was discussion in regards to the Burg Street construction.
Planning Commission – (OKeefe)
Councilmember OKeefe stated that a request for a sign for Jenkins Automotive was tabled. She also stated that they passed construction plans for a home on Spellman Street. Councilmember OKeefe stated that the Planning Commission is looking at the sign request for Chase Manhattan and they are not pleased with the font and size because they did not feel it fit with other signs on the street. She went on to say that the Planning Commission was pleased with preliminary drawings for Arby’s and gave a nod to go ahead with engineering drawings. Councilmember OKeefe stated that there was a work session for a resident located at 844 Burg Street. She stated that a previous application was denied for the applicant who wished to have two driveways. She stated that the applicant was looking for suggestions on what would be permissible for some gardens she would like to put in.
Planning & Zoning Committee (P&Z) – (Barsky, O’Keefe, Mershon)
Committee will meet on April 6, 2006
Recreation Commission – (McGowan)
Councilmember McGowan stated that he will get the meeting minutes to Council the next day. Councilmember OKeefe stated that the Recreation Commission has agreed to include the Granville Fellowship information with their handouts.
Senior Committee – (O’Keefe)
Councilmember OKeefe stated that she and Councilmember Tegtmeyer met and they are exploring ideas of a Senior Center and having housing for Seniors. She added that they may need to conduct a market study. Councilmember OKeefe stated that they will be meeting with Lyn Robertson and Dave Bibler for their input.
SR 161 Accord (Barsky, O’Keefe)
Councilmember OKeefe stated that Kimberly Gibson, MORPC, will send to Council information to prioritize action steps, and this would need to be faxed back to her. She stated that Jerry Brems, Licking County Planner, went over what communities have a Comprehensive Plan, and she stated that Mr. Strayer stated that Granville’s Comprehensive Plan should be ready within an eighteen month timeframe.
Tree & Landscape Commission – Barsky
Union Cemetery – Mershon
Councilmember Tegtmeyer arrived at 8:33 pm.
OTHER COUNCIL MATTERS
Cherry Valley Road Preliminary Locations
Mr. Strayer provided to Council four possibilities for an interchange in Cherry Valley Road. Councilmember Barsky clarified that these are for an “interchange” and not an “intersection.” Mr. Strayer stated yes. Mr. Strayer stated that ODOT will be holding an open house at the Reese Center at OSU-N on Wednesday, April 19th from 5:00 – 7:00pm. He stated that a Stakeholders meeting will be on April 18th at State Farm. Mr. Strayer stated that ODOT asked attendees at the meeting to bring these four possibilities to their elected officials for their input. Councilmember OKeefe asked what would become of the existing Cherry Valley Road and Mr. Strayer stated that it would become a cul-de-sac or be completely shut off. Mr. Strayer stated that the fast track timeframe for these changes is in 2012. Mr. Strayer stated that all options show the removal of the historic covered bridge, except option 3. He stated that the TJ Evans Foundation has offered to move and reconstruct the bridge elsewhere due to its historic significance. Councilmember Mershon asked if the property owners located on Cherry Valley Road have been contacted in regards to these proposed options. Ms. Roberts stated that they can send out notices about the April 19th Open House.
Councilmember Barsky wished to thank Chief Cartnal for his memo and explanations in Councils packets.
Councilmember McGowan stated that the annual Kiwanis Pancake Breakfast is April 8th at the Presbyterian Church from 7:00-2:00.
Ms. Roberts stated that the Business Fair will be April 22nd from 10:00 – 4:00 and the registration deadline is April 10th. She stated that there has been a good response.
Mayor Hartfield thanked Ms. Roberts for her work on the Annual Report and Capital Improvement Plan in Council’s packets. Ms. Roberts noted that Ms. Adzic completed work on the Annual Report. Councilmember Barsky asked for these to be placed on the website and available in the Library.
Councilmember McGowan stated that there is a new sign for a historic business near the bridge on Route 37. Mr. Strayer stated that these are known as “trailblazer signs” and they are handed out by ODOT for a fee and there is no approval given by the Village. He stated that if a business is located more than a mile off of the highway, a trailblazer sign must be purchased in addition to the highway sign which notifies drivers that a business is located off of the exit. He stated that he believed the highway signs to cost approximately $2000 per year, while the trailblazer sign is $500 per year. Councilmember McGowan stated that there is a possibility of there being 23 other trailblazer signs if businesses are willing to pay for them. Councilmember Barsky stated that she believed several businesses in the downtown area would be willing to pay for them. Councilmember McGowan stated that he has not previously noticed trailblazer signs within a municipality. Assistant Law Director Gorry agreed to look into this matter and get information back to Council.
Councilmember Tegtmeyer stated that she is working on the Access Channel with Steve Cuckler and Ms. Roberts. She stated that there needs to be a discussion on how Council would like to oversee what goes on the channel and what was Council’s original intentions when they decided to have an Access Channel. Councilmember Tegtmeyer stated that evidentially there is a difference between the channel being defined as a Government and School Channel or a Public Access Channel. She stated that with a Public Access Channel all kinds of things are permissible unless there are clear guidelines set forth. Mayor Hartfield stated that it was her recollection that Council originally discussed having a channel similar to what the cities of Heath and Newark have to provide community information and school information.
Mayor Hartfield stated that Council has narrowed the search for a Village Manager down to three people including Ms. Roberts, Mr. Holycross, and Mr. Stoburst. She stated that they hope to have interviews on April 29th.
ADJOURNMENT (8:50 pm)
Councilmember Mershon moved to adjourn. Second by Councilmember McGowan. Motion carried, 6-0. Meeting adjourned.