VILLAGE OF GRANVILLE
June 7, 2006
CALL TO ORDER (by Mayor Hartfield at 7:32 pm)(by Mayor Hartfield at 7:32 pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmember’s Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman and Mayor Hartfield, Manager Holycross, and Law Director Crites.
APPROVAL OF AGENDA (7:32 pm)(7:32 pm)
Councilmember Barsky moved to accept the agenda as presented. Councilmember McGowan second. Motion carried 7-0.
CITIZENS COMMENTS (7:33 pm)(7:33 pm)
No one appeared to speak under Citizens’ Comments.
Mayor Hartfield closed Citizens Comments at 7:33 pm.
2007 County Tax Budget – Mayor Hartfield set the public hearing for June 21, 2006.Mayor Hartfield set the public hearing for June 21, 2006.
Resolution No. 06-32, A Resolution Creating The Position Of Assistant Village Manager/Finance Director Of The Village Of Granville, Ohio And Establishing An Interim Salary For The Position was introduced by Vice Mayor Herman. Second by Councilmember OKeefe.A Resolution Creating The Position Of Assistant Village Manager/Finance Director Of The Village Of Granville, Ohio And Establishing An Interim Salary For The Position was introduced by Vice Mayor Herman. Second by Councilmember OKeefe.
Discussion: Vice Mayor Herman stated that they worked on this Resolution in the EFP Committee. He stated that Councilmember Mershon suggested clarifying Section I with new language for the specifications for the Finance Director position. Councilmember Mershon added that the clarification implicates that the Village is not planning to hire a second position, but instead expand the job duties of the Assistant Manager. Councilmember Mershon stated that Manager Holycross has agreed to do an assessment of all of the job positions within ninety days of his starting date. Councilmember Barsky added that she would like to see this done. Manager Holycross stated that his hiring agreement states that this should take place within ninety days. Councilmember McGowan stated that he has a hard time pulling a salary figure out of the air for the Assistant Village Manager position. He questioned how the salary amount was derived. Councilmember McGowan stated that the Village is in a position where the police feel they are not being paid enough money and is the Village in a position to be paying out this kind of salary. He stated that there have been comparisons of communities where the police make more money (example: Upper Arlington). Councilmember McGowan stated that he is not sure Upper Arlington could be considered a comparable community to Granville, and he is aware that salaries in Pataskala are comparable to that of Granville. Councilmember McGowan went on to say that he feels a comparable study should have been done for salaries of an Assistant Village Manager position in communities similar to Granville. Councilmember McGowan stated that he feels the salary amount is too high. Vice Mayor Herman asked what parameters he would use in finding a pay rate. He stated that he believed the Village Manager position should fall in the $75,000 - $80,000 range, and a previous Council felt it should be in the $90,000 - $100,000 range. Councilmember McGowan stated that he envisioned the Assistant Village Manager position to be somewhere around $62,000 - $65,000, and not paid out at the same rate given while acting as the Village Manager. Vice Mayor Herman stated that the EFP Committee did not pull the salary figure out of the air and the committee ultimately agreed to pay the current Finance Director the same salary during the interim period of Manager Holycross getting adjusted into his new position. He stated that the salary amount could go up or down after this interim period. Councilmember Tegtmeyer added that no community is exactly comparable to Granville. She stated that the Resolution simply buys the Village a couple of months and allows Manager Holycross to assess the job duties for the Assistant Manager position. She added that the job salary will depend on what those job duties turn out to be. Councilmember Barsky stated that her question has to do with transparency and she has no problem with the Resolution or the rationale in doing it. She asked if the Assistant Village Manager is aware that the salary is not a set salary. Councilmember Tegtmeyer stated that the Resolution says so. Manager Holycross stated that the Assistant Village Manager is aware of their approach and that this is an interim step. Councilmember Mershon stated that the Village has information on other staff members and job specifications and there is the information in the budget where $58,000 was budgeted for a Finance Director. He asked how this pay rate compares to others who are heads of departments and is it relevant to give an $11,000 - $12,000 pay increase. Councilmember Tegtmeyer stated that without a job description in hand there is no basis to increase the salary up or down. She stated that they are only talking about a month and a half for the pay rate and the net cost to the organization isn’t all that much. Mayor Hartfield stated that she does not see this as an $11,000 - $12,000 raise, but money earned for almost a year while being the Acting Village Manager. Vice Mayor Herman stated that he agrees the Assistant Village Manager has lessened some duties, while picking up other duties. Councilmember McGowan stated that the Assistant Village Manager is currently not doing all of the duties as before and there are some fewer responsibilities. Councilmember Mershon inquired on what duties the Assistant Village Manager has picked up. Manager Holycross stated that one example would be the 208 Plan. He stated that although he is involved in going to the meetings, the Assistant Village Manager was originally appointed to the committee and is familiar with the topic so it just makes sense to continue in this role. He stated that it would be difficult for him to pick up the ball and roll with it at this time. He stated that things often come across his desk that he needs information on how it was handled in the past and the Assistant Village Manager helps with this. Mayor Hartfield stated that she believes that when the Finance Director was acting as the Village Manager there were some duties that needed to be set aside, and now some catching up needs to be done. Councilmember OKeefe asked about the amount the Village would pay for the increased rate during the two month time period. Council stated somewhere between $1500 and $1600. Mayor Hartfield stated that she looks at this differently because there is a learning curve involved and this is not a raise. She stated that she is not at all uncomfortable with the Resolution. Councilmember Mershon stated that if the Village is paying out $1500 that they shouldn’t be spending, then its $1500 that shouldn’t be spent. He added that he feels the amount in the Resolution is outside the amount of where the final number should be. Councilmember Barsky stated that she too is fine with the Resolution and questioned if Section II is necessary. She asked if the biweekly amount could be in the Resolution without stating a salary. She stated that the pay amount would be the same. Councilmember McGowan stated that it was his understanding that the Assistant Village Manager would not be doing all that the Village Manager is doing and he would be comfortable with the amount being $65,000, rather than $70,000. Councilmember McGowan made a motion to change the amount in the Resolution from $70,000 to $65,000. Seconded by Councilmember Mershon.
Roll Call Vote on Amendment: Tegtmeyer (no), OKeefe (no), Mershon (yes), McGowan (yes), Barsky (no), Herman (no), Hartfield (no).
Motion is denied (5,2). Resolution No. 06-32 is not amended.
Councilmember Barsky made a motion to amend Resolution No. 06-32 to not include a salary amount, but rather a bi-weekly amount of $2720.08. The amendment reads as follows:
"Section II. In the interim the Assistant Village Manager/Finance Director position shall be paid $2720.08 bi-weekly until August 18, 2006."
The motion was seconded by Vice Mayor Herman.
Councilmember Barsky added that she believes the Assistant Village Manager is doing the job of a Village Manager and she has no problem with the pay rate. Councilmember Tegtmeyer added that the workload has changed, but not been reduced.
Roll Call Vote on Amendment: OKeefe (yes), Mershon (no), McGowan (no), Barsky (yes), Herman (yes), Hartfield (yes), Tegtmeyer (yes).
Motion carried (5,2). Resolution No. 06-32 is amended.
Roll Call Vote on Resolution No. 06-32: Herman (yes), Tegtmeyer (yes), Barsky (yes), McGowan (no), OKeefe (yes), Hartfield (yes), Mershon (no).
Motion carried (5, 2). Resolution No. 06-32 is adopted as amended.
REVIEW OF MINUTES
Regularly Scheduled Meeting of May 17, 2006.
Councilmember Barsky moved to accept the minutes as amended. Seconded by Councilmember OKeefe. Motion carried 7-0.
Special Meeting of May 31, 2006.
Councilmember McGowan moved to table the minutes until Council has the opportunity to review the map that they would like attached to the minutes. Seconded by Councilmember Barsky. Motion carried 7-0.
Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)
The next meeting will be July 11, 2006.
Granville Foundation – (Tegtmeyer)
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
Planning Commission – (OKeefe)
Planning & Zoning Committee (P&Z) – (Barsky, O’Keefe, Mershon)The committee will meet June 12th from 1:00 – 5:00 to further discuss the Comprehensive Plan.
Recreation Commission – (McGowan)
Senior Committee – (O’Keefe)
Councilmember OKeefe stated that the committee met with Ellen Clark at the Teen Center to discuss the need for a center for senior citizens in the Granville community. She stated that they are looking at an intergenerational center that would better fit the needs of the community. Councilmember OKeefe stated that she has asked Mayor Hartfield if it would be possible to form a committee that could be under the auspices of the senior committee. Mayor Hartfield inquired on whether or not Councilmember OKeefe envisioned the new committee disbanding after a center if formed. Councilmember OKeefe stated yes it would likely disband. Vice Mayor Herman suggested having a joint Resolution with the Township. Councilmember OKeefe stated that this was a good idea and she would contact the Township. Council asked Manager Holycross to have a Resolution prepared for the next Council meeting or the one after.
SR 161 Accord (O’Keefe)
The next meeting is June 15, 2006
Tree & Landscape Commission – Barsky
Union Cemetery – Mershon
Councilmember Mershon stated that there will be a Volunteer Day, Saturday, June 10th at 9:00am.
OTHER COUNCIL MATTERS
Councilmember Barsky stated that in years past Council has recognized Amateur Radio Field Day with a Proclamation. She asked that a duplicate Proclamation be made for this year’s field day. Manager Holycross agreed to have this prepared.
Vice Mayor Herman asked Council to be mindful of the process to prioritize items for the budget. He suggested a retreat of some sort and asked Council if they would be in agreement. Vice Mayor Herman asked Manager Holycross to present some options to Council since he has done this type of thing in the past. Mayor Hartfield asked Vice Mayor Herman if he envisioned the retreat including discussion of items beyond the budget. He stated yes. Councilmember Tegtymeyer stated this would be an opportunity to get a better understanding of things as well as "visioning" and how this could affect the budget. Councilmember Barsky stated that she has always been an advocate of strategic planning and Council needs to be cognizant of where the income dollars are going. Councilmember Barsky inquired on whether or not anyone had a suggested timeframe in mind. Manager Holycross thought maybe sometime at the end of summer. He and Vice Mayor Herman agreed to come up with a timeframe after discussion in the next EFP Committee meeting. Councilmember Tegtmeyer suggested that Council might want to send any topics or specific information they would like to discuss during the retreat to Manager Holycross. Councilmember OKeefe stated that she remembered Mr. Millett coming to speak to Council and staff about strategic planning. She asked if there were any notes about strategic planning. Councilmember Barsky stated that there were some notes from Mr. Steve Millett’s discussions with staff, although none of his suggestions were ever followed through.
Councilmember Barsky stated that in years past Council has missed one meeting per year; She asked if a date has been set. Mayor Hartfield questioned if it should be the July 5th meeting and she asked Manager Holycross if there were any pressing matters that could cause the meeting to not be canceled. Manager Holycross stated that the County Budget is the only pressing matter and this has been scheduled for a public hearing on June 21st. Council discussed various dates to cancel a meeting. Vice Mayor Herman suggested sending all recommendations to Manager Holycross.
ADJOURNMENT (8:36 pm)(8:36 pm)
Councilmember McGowan moved to adjourn. Second by Councilmember Barsky. Motion carried, 7-0. Meeting adjourned.