Granville Community Calendar

Council Minutes 9/20/06

 

VILLAGE OF GRANVILLE

 

COUNCIL MINUTES

September 20, 2006

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

(by Mayor Hartfield at 7:30 pm)

 

PLEDGE OF ALLEGIANCE (Led by two Boy Scouts and a Girl Scout from the Severson Family)

(Led by two Boy Scouts and a Girl Scout from the Severson Family)

ROLL CALL

 

Those responding to the roll call were Councilmembers Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

Vice Mayor Herman moved to excuse Councilmember’s Barsky and McGowan. Second by Councilmember O’Keefe.

 

 

 

APPROVAL OF AGENDA (7:34 pm)

(7:34 pm)

 

Councilmember O’Keefe moved to accept the agenda as presented. Seconded by Vice Mayor Herman. Motion carried (5-0).

 

 

 

CITIZENS COMMENTS (7:34 pm)

(7:34 pm)Dennis Cauchon, 327 East Broadway, inquired about the Proclamation for Walk To School Day. Manager Holycross stated that he will have it prepared. Mayor Hartfield stated that she plans to attend on October 4th at 8:30am for Walk To School Day and she will bring the Proclamation with her.

 

Mr. Cauchon spoke about pedestrian safety. He stated that the Elementary School recently banned riding bicycles to school for safety reasons. He went on to say that there have been three bike accidents within the Village in the past month. Mr. Cauchon stated that these are warnings signs that there is a problem. He stated that he prepared and distributed a survey to neighbors (mainly in the vicinity of the Elementary School) in regards to pedestrian safety. He stated that he would be willing to distribute copies of the survey and results to Council. Mr. Cauchon stated that he has researched various studies about pedestrian safety and found that many larger communities have master plans when it comes to pedestrian safety. He suggested preparing a Pedestrian and Biking Master Plan for the Village of Granville. He said more information can be found about a Pedestrian Master Plan by using the internet - Google.com. Councilmember O’Keefe suggested that Mr. Cauchon might want to attend the meetings for the Comprehensive Plan. Mr. Cauchon stated that he is aware of these meetings, but his initial thoughts are that the interests of the Village aren’t consistent with those living in Park Trails or elsewhere in Granville. Councilmember Mershon also suggested meeting with the Comprehensive Plan Steering Committee and/or Manager Holycross and Chris Strayer. Mr. Cauchon stated that the proposed new school should have a traffic study done before anything is built and he went on to say that this is really a separate issue from what he is here to speak about. Mr. Cauchon said that the Elementary School tries to control morning traffic with their plan of having pedestrians enter the school on Granger Street - having drop offs on Spellman Street – and busses entering on Sunrise Street. Council discussed speeding and traffic congestion during the early morning school hours. Councilmember Tegtmeyer asked if Mr. Cauchon encountered any studies that included behavioral modification. Mr. Cauchon did not acknowledge that any of the material he reviewed included behavior modification. Mr. Cauchon stated that it is important to tell people that they are endangering themselves by not using buses and you are 25% more likely to get into an accident if you are driven to school. Mayor Hartfield stated that she would be interested in seeing the survey results and she encouraged Mr. Cauchon to further communicate with the Village staff. Councilmember O’Keefe asked Manager Holycross if we can get public participation in the survey created by Mr. Cauchon. She wondered if information about the survey could be put in the newspaper and/or available in the Village office. Manager Holycross indicated that he would be in contact with Mr. Cauchon about getting a copy of the survey. She added that Mr. Cauchon is right about traffic at the newly proposed school location – she said traffic will worsen. Vice Mayor Herman stated that the Village has a copy of the Walkability Study (done by a Denison student a couple years back) and they did implement some of the suggestions in the study. He stated that there is no magic bullet to fix everything regarding pedestrian safety, and Mr. Cauchon’s timing is good to work with the Comprehensive Plan Committee and he encourages him to work with Council and staff. Mr. Cauchon stated that he would be interested in looking at the Walkability Study.

 

Eleanor Cullen, 331 East Broadway, asked about the school drop off rules on Granger, Sunrise, and Spellman. She asked if the police are enforcing these rules. She stated that she never sees the police in the early morning hours and perhaps if their presence was increased it would help alleviate the speeding problems at this hour. She added that Granville has these kind of problems because of the large amount of traffic.

, 331 East Broadway, asked about the school drop off rules on Granger, Sunrise, and Spellman. She asked if the police are enforcing these rules. She stated that she never sees the police in the early morning hours and perhaps if their presence was increased it would help alleviate the speeding problems at this hour. She added that Granville has these kind of problems because of the large amount of traffic.

Gloria Hoover, 213 East College Street, stated that she received a copy of the survey distributed by Mr. Cauchon. She stated that there is a pedestrian problem in core Granville. Ms. Hoover mentioned property located at 209/211 East College Street that was purchased by a bank and now they want to tear down the home and make a parking lot. She stated that this will add to pedestrian problems. Ms. Hoover stated that the home they want to tear down was built around 1905.

, 213 East College Street, stated that she received a copy of the survey distributed by Mr. Cauchon. She stated that there is a pedestrian problem in core Granville. Ms. Hoover mentioned property located at 209/211 East College Street that was purchased by a bank and now they want to tear down the home and make a parking lot. She stated that this will add to pedestrian problems. Ms. Hoover stated that the home they want to tear down was built around 1905.

Mayor Hartfield closed Citizens’ Comments at 7:53 pm.

PUBLIC HEARING

Ordinance No. 10-06, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Policies, Procedures And Regulations For The Maintenance, Care, And Removal Of Trees Within The Public Right of Way.

Jim Siegel, 538 Mt. Parnassus Drive, stated that he is the Chairman of the Tree and Landscape Committee. Mr. Siegel stated that the committee welcomes the changes set forth in the Ordinance. He stated that he did have one concern on page four of the Ordinance regarding contacting the ‘Zoning Inspector.’ He stated that in years past the Tree and Landscape Committee would have been the first notified of any problems/concerns with the contractor. Councilmember Mershon stated that when the Tree and Landscape Ordinances were reviewed by legal counsel they advised having the Zoning Officer consult with the Tree and Landscape Committee. He stated that this was changed for enforceability reasons. Mr. Siegel stated that the Zoning Officer would be unaware of bids or various tree types/conditions. Councilmember Mershon stated that they still intended to have the Zoning Officer consult with members of the Tree and Landscape Committee because he/she might need further clarification. Vice Mayor Herman suggested inserting language into the Ordinance emphasizing that the Zoning Officer should work in collaboration with the Tree and Landscape Committee. Law Director Crites stated that one reason for bringing in the Zoning Officer is because the Tree and Landscape Committee can only take action as an entire commission and they would need to hold a public meeting. Councilmember Mershon later clarified that the Zoning Officer would be staff member, Chris Strayer.

, 538 Mt. Parnassus Drive, stated that he is the Chairman of the Tree and Landscape Committee. Mr. Siegel stated that the committee welcomes the changes set forth in the Ordinance. He stated that he did have one concern on page four of the Ordinance regarding contacting the ‘Zoning Inspector.’ He stated that in years past the Tree and Landscape Committee would have been the first notified of any problems/concerns with the contractor. Councilmember Mershon stated that when the Tree and Landscape Ordinances were reviewed by legal counsel they advised having the Zoning Officer consult with the Tree and Landscape Committee. He stated that this was changed for enforceability reasons. Mr. Siegel stated that the Zoning Officer would be unaware of bids or various tree types/conditions. Councilmember Mershon stated that they still intended to have the Zoning Officer consult with members of the Tree and Landscape Committee because he/she might need further clarification. Vice Mayor Herman suggested inserting language into the Ordinance emphasizing that the Zoning Officer should work in collaboration with the Tree and Landscape Committee. Law Director Crites stated that one reason for bringing in the Zoning Officer is because the Tree and Landscape Committee can only take action as an entire commission and they would need to hold a public meeting. Councilmember Mershon later clarified that the Zoning Officer would be staff member, Chris Strayer.

Leslie McLaughlin, 156 Wildwood Drive, stated that she feels we need to protect trees much like we protect zoning of homes and restoration of homes. She stated that if someone feels a tree needs to be removed it deserves scrutiny and a second look. Mayor Hartfield asked Ms. McLaughlin if she was comfortable with Ordinance No. 10-06. She stated fairly so.

, 156 Wildwood Drive, stated that she feels we need to protect trees much like we protect zoning of homes and restoration of homes. She stated that if someone feels a tree needs to be removed it deserves scrutiny and a second look. Mayor Hartfield asked Ms. McLaughlin if she was comfortable with Ordinance No. 10-06. She stated fairly so.

Eleanor Cullen, 331 East Broadway, inquired on how the maintenance of trees is decided. Mayor Hartfield stated that there is a systematic approach to tree trimming. Ms. Cullen stated that when she notices a tree needing trimmed she calls the Village and they sometimes take a long time showing up. She stated that people in the Village should be aware that they can call the Service Department to have trees (that are the responsibility of the Village) trimmed. Ms. Cullen stated that she is aware that there was a lot of controversy over the big tree next to the Denison Townhouse that was removed. She stated that a limb from this tree fell and hit a car and this could have been a dangerous situation. She stated that she is not sure if this tree should or shouldn’t have been removed. Mayor Hartfield thanked Ms. Cullen for her comments and she stated that the decision to remove trees is handled by the Tree and Landscape Committee. She went on to say that she feels they do an outstanding job. Ms. Cullen stated that the Village also needs to consider planting the appropriate kind of trees. Vice Mayor Herman stated that the Ordinance gives explicit criteria/factors of when a tree should be removed and there is now to be dialogue with an adjacent property owner whenever a new tree is planted so they can play a part in choosing the tree.

, 331 East Broadway, inquired on how the maintenance of trees is decided. Mayor Hartfield stated that there is a systematic approach to tree trimming. Ms. Cullen stated that when she notices a tree needing trimmed she calls the Village and they sometimes take a long time showing up. She stated that people in the Village should be aware that they can call the Service Department to have trees (that are the responsibility of the Village) trimmed. Ms. Cullen stated that she is aware that there was a lot of controversy over the big tree next to the Denison Townhouse that was removed. She stated that a limb from this tree fell and hit a car and this could have been a dangerous situation. She stated that she is not sure if this tree should or shouldn’t have been removed. Mayor Hartfield thanked Ms. Cullen for her comments and she stated that the decision to remove trees is handled by the Tree and Landscape Committee. She went on to say that she feels they do an outstanding job. Ms. Cullen stated that the Village also needs to consider planting the appropriate kind of trees. Vice Mayor Herman stated that the Ordinance gives explicit criteria/factors of when a tree should be removed and there is now to be dialogue with an adjacent property owner whenever a new tree is planted so they can play a part in choosing the tree.

Mayor Hartfield closed the public hearing at 8:12 pm.

Ordinance No. 11-06, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Tree And Landscape Requirements.

No one appeared to speak for or against Ordinance No. 11-06. Mayor Hartfield closed the public hearing at 8:13 pm.

 

 

OLD BUSINESS

Ordinance No. 10-06, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Policies, Procedures And Regulations For The Maintenance, Care, And Removal Of Trees Within The Public Right of Way was reintroduced by Councilmember O’Keefe. Second by Councilmember Mershon.

, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Policies, Procedures And Regulations For The Maintenance, Care, And Removal Of Trees Within The Public Right of Way was reintroduced by Councilmember O’Keefe. Second by Councilmember Mershon.

Discussion: Councilmember Mershon thanked the Tree and Landscape Committee for the work that they do. He stated that he is happy that the changes to the Ordinances will help everyone. Councilmember Mershon made a motion to amend page 4 Section (1) to read:

"(1) Upon completion of a street tree planting, the Contractor shall contact the Zoning Inspector who shall conduct an inspection in consultation with the chair of the Tree and Landscape Commission or his/her designee."

Second by Vice Mayor Herman.

Roll call vote on amendment: Councilmembers Hartfield, Herman, Tegtymeyer, O’Keefe, Mershon. (5-0)

Roll call vote: Councilmembers Mershon, O’Keefe, Tegtmeyer, Herman, Hartfield. (5-0) Ordinance No. 10-06 is adopted.

Ordinance No. 11-06, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Tree And Landscape Requirements was reintroduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Tree And Landscape Requirements was reintroduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

Discussion: Councilmember O’Keefe inquired about the reference to a minimum of one large tree per 3000 square feet of ground coverage – pertaining to newly developed areas. She asked Mr. Siegel if he was comfortable with this. Mr. Siegel stated that there has always been a tendency to plant more than what is required and he has never known this to be a problem.

 

Roll call vote: Councilmembers O’Keefe, Tegtmeyer, Herman, Hartfield, Mershon. (5-0) Ordinance No. 11-06 is adopted.

 

NEW BUSINESS

Ordinance No. 12-06, An Ordinance To Authorize The Village Manager To Enter Into A Lease Agreement With The Board Of Granville Township Trustees For The Leasing Of The Fire Station Building AT 133 N. Prospect Street For A Term Of Five (5) Years was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

An Ordinance To Authorize The Village Manager To Enter Into A Lease Agreement With The Board Of Granville Township Trustees For The Leasing Of The Fire Station Building AT 133 N. Prospect Street For A Term Of Five (5) Years was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

 

Mayor Hartfield scheduled the public hearing for Ordinance No. 12-06 for October 4, 2006.

Resolution No. 06-39, A Resolution Accepting The Amounts And Rates As Determined By the Budget Commission And Authorizing The Necessary Tax Levies And Certifying Them To The County Auditor was introduced by Councilmember O’Keefe. Second by Councilmember Mershon.

, A Resolution Accepting The Amounts And Rates As Determined By the Budget Commission And Authorizing The Necessary Tax Levies And Certifying Them To The County Auditor was introduced by Councilmember O’Keefe. Second by Councilmember Mershon.

Discussion: Ms. Molly Roberts stated that this is an annual housekeeping measure required by the Ohio Revised Code. Councilmember Mershon asked if it must be filed by October 1st and Ms. Roberts answered yes.

Resolution No. 06-39 was adopted (5-0).

Resolution No. 06-40, A Resolution To Authorize The Village Manager To Advertise For Bids For The Purchase Of Water Treatment Chemicals was introduced by Councilmember Mershon. Second by Councilmember O’Keefe.

, A Resolution To Authorize The Village Manager To Advertise For Bids For The Purchase Of Water Treatment Chemicals was introduced by Councilmember Mershon. Second by Councilmember O’Keefe.

Discussion: Ms. Molly Roberts stated that this is an annual housekeeping measure that they bid out every year and after the bids are returned it will come before Council.

Resolution No. 06-40 was adopted (5-0).

 

 

REVIEW OF MINUTES

Regularly Scheduled Meeting of September 6, 2006.

Councilmember Mershon moved to accept the minutes as amended. Seconded by O’Keefe. Motion carried 5-0.

 

MAYOR’S COURT REPORT – August

The Mayor’s Court Report for the month of August was presented for review.

Discussion: None.

Councilmember O’Keefe moved to accept the August report, seconded by Councilmember Tegtmeyer. Motion carried 5-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes.

 

 

 

 

MANAGER’S REPORT – August

The Manager’s Report for the month of August was presented for review.

Discussion: None.

 

Councilmember Tegtmeyer moved to accept the August report, seconded by Councilmember O’Keefe. Motion carried 5-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.

 

 

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Vice Mayor Herman stated that they discussed various personnel matters that will come out in the upcoming budget.

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer stated that the next meeting is in November. She asked people to consider giving to the Granville Foundation and she added that they will soon be putting together something stating where the money goes and how it is used.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Next meeting is October 26th.

Planning Commission – (O’Keefe)

Councilmember O’Keefe stated that they approved lighting for Doug Wagner’s parking lot. She stated that the South Galway Drive building was approved. Councilmember O’Keefe stated that there was a work session for a proposed development on the Shurtz property and they discussed traffic. She stated that it was a nice development and it included a bicycle shop. Mr. Strayer stated that the property would first need to be annexed and a traffic study would need to be done.

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

No Report.

Comprehensive Plan – (Barsky)

No Report.

Recreation Commission – (McGowan)

No Report.

Senior Committee – (O’Keefe)

No Report.

 

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

Mayor Hartfield referred to a letter in Council’s packets. Mr. Strayer added that there is a concern over a house being built and it is a build-able lot.

Mayor Hartfield thanked Vice Mayor Herman and crew for a great job with the Blues Festival. She stated that she thought things went well.

Councilmember Tegtmeyer asked Manager Holycross when Council could expect to the see the priority list. Manager Holycross stated that he intended to have it to the following day.

Councilmember Tegtmeyer stated that she will be meeting with Manager Holycross and Ms. Roberts about the cable access channel.

 

ADJOURNMENT (8:45 pm)

(8:45 pm)

Councilmember Mershon moved to adjourn. Second by Vice Mayor Herman. Motion carried, 5-0. Meeting adjourned.

 

 Submitted by Melanie Schott

 

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