Granville Community Calendar

Council Minutes12/20/06

 

VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 20, 2006

 

CALL TO ORDER (by Mayor Hartfield at 7:32 pm)

(by Mayor Hartfield at 7:32 pm)

 

PLEDGE OF ALLEGIANCE

 

 

 

ROLL CALL

 

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Assistant Law Director Gorry.

 

 

APPROVAL OF AGENDA (7:33 pm)

(7:33 pm)

 

Councilmember Tegtmeyer moved to accept the agenda as presented. Seconded by Councilmember O’Keefe. Motion carried (7-0).

 

STAFF BUDGET PRESENTATION 2007 (7:33 pm)

(7:33 pm)

 

Molly Roberts, Assistant Village Manager, oversaw a PowerPoint presentation and explained various projects and expenditure proposals for the 2007 Budget.

Sergeant Jim Mason stated that the police department would like to have funds appropriated for two cruisers. He stated that they have two cruisers (one with 90,000 miles and one with over 100,000 miles) that they would like to replace. Sergeant Mason stated that the longer these cruisers are left in service the more they have to worry about safety issues. Councilmember McGowan asked how many cruisers the police department currently has. Sergeant Mason stated five, and three are active vehicles, while they other two are reserve vehicles. Councilmember Barsky asked what the mileage was on the other three vehicles. Sergeant Mason stated that they have one cruiser with 3,000 miles, one with approximately 32,900 miles, and the last one with 47,500 miles. Councilmember Tegtmeyer asked how many miles they put on the cruisers each year and generally how many years they are kept. Ms. Roberts stated that the two cruisers they are requesting to trade in are year 2003 models and the typical trend in years past has been to keep the cars for about three years. Council estimated the cruisers averaging 25,000 miles per year roughly.

Ms. Roberts went over two projects the Village did in 2006. The first was the Wildwood Drainage Project and the second was the Jones Road Storm Sewer Project. She went on to say that in 2007 they would like to have funds appropriated to do various road projects. The following roads were all possible projects:

-Bryn Du Drive

-Milner Road

-Burg Street

-Briarwood

-Samson Place

-Sunset Hill

-Chapin Place

-North Plum Street

Mr. Terry Hopkins explained that with these road projects they would like to focus more on paving and less on curb work. Councilmember Barsky asked if they have these projects listed out on a priority list. Mr. Hopkins explained that he will have a better idea of this once he knows how much money is appropriated. Councilmember O’Keefe asked if there would be a berm on any of these roads. She explained how narrow it is and virtually impossible to walk down parts of Burg Street. Mr. Hopkins stated that it just depends which road and how much space they have. He added that this would be considered.

Chris Strayer, Village Planner, went over requested appropriations for the Planning Department. He stated that he would like to continue work on the GIS System Coordination. He stated that currently the Village utilizes only 25% of its capabilities and he would like to see the second phase of the mapping system operational. Councilmember Tegtmeyer later inquired on the A17F appropriation. Mr. Strayer explained that they would look at hiring an outside firm to do the needed work and only a portion of the $77,000 would be needed for this purpose.

Ms. Roberts stated that they would also like to look at funding 20% of the OPWC Welsh Hills Culvert. She stated that they were approved to receive a grant that is 80% paid for and the Village would be responsible for $95,000 of the $300,000 project.

Ms. Roberts reviewed Wastewater Capital Projects. She stated that they are looking at installing a booster generator at Welsh Hills Road and at the Cedar Street lift station. Ms. Roberts stating that they will also look at ways to reduce storm water inflow into the sanitary sewer system.

Mr. Hopkins explained that they would like to work on the pond at Lewis Park. Mr. Hopkins stated that they have been treating an algae problem in the pond for over six years and nothing seems to be working. He stated that it has been suggested to him to install a solar powered system (with battery backup) that uses no chemicals to alleviate the problem. Mr. Hopkins went on to say that the pond is stocked with fish and it would be nice to be able to use it. Councilmember Tegtmeyer suggested a press release of some sort if indeed the new solar powered technology fixes the problem.

Mr. Hopkins stated that in the Equipment Reserve Fund they would like to auction off a snow plow truck and buy a new one. He stated that they would also like to retire one truck with a rusted bed and use it in the field. He stated that this is a 1995 truck with approximately 51,000 miles.

Vice Mayor Herman asked Mr. Hopkins to consider purchasing a mobile generator for the Village to be used in areas when the power is out. Mr. Hopkins stated that this would need to be a large generator. Vice Mayor Herman stated that there is $20,000 in Account 235 that they are not proposing to spend at this time. Mr. Hopkins agreed to further look into the possibility of a generator.

 

 

CITIZENS COMMENTS (8:07 pm)

(8:07 pm)

 

No one appeared to speak during Citizens’ Comments.

 

Mayor Hartfield closed Citizens’ Comments at 8:07 pm.

PUBLIC HEARING

2007 Municipal Budget –

Dennis Cauchon, 327 East Broadway, stated that he appreciates the good job and professionalism by the Village Staff. He stated that he believes the Village is well-managed. Mr. Cauchon stated that he recently led 17 kids and 8 adults to Lewis Park and the lake was clear and beautiful on the day they were there. Mr. Cauchon stated that the budget depicts 1.5 million dollars being spent on projects like Milner Road and only $35,000 being spent on sidewalks. Mr. Cauchon stated that he would like to see the Village prioritize sidewalk projects like they do road projects. Mr. Cauchon stated that there needs to be a road to connect Newark-Granville Road to Lewis Park and a path for Burg Street. Vice Mayor Herman indicated that the EFP is looking into a request for at least one of these projects and they plan to bring their recommendations to the LSSU Committee sometime in the near future.

Ordinance No. 17-06, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2007.

, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2007.

No one appeared to speak for Ordinance no. 17-06.

Ordinance No. 18-06, An Ordinance Amending Sections 505.11 and 549.08 Of The Codified Ordinances To Allow Hunting And Trapping On Agriculturally Zoned Land Located South Of State Route 16 and East of State Route 37.

An Ordinance Amending Sections 505.11 and 549.08 Of The Codified Ordinances To Allow Hunting And Trapping On Agriculturally Zoned Land Located South Of State Route 16 and East of State Route 37.

Tom Hankins, 2140 James Road, suggested amending the Ordinance in regards to property owners and their children not needing to have a valid hunting license as stated in the Ohio Revised Co. He also asked if this Ordinance will go into effect prior to annexation. Mayor Hartfield explained that the Ordinance will go into effect thirty days from passage. Councilmember Mershon asked Mr. Hankins about the language in regards to a private roadway. Mr. Hankins felt it was not necessary to have this language. Councilmember O’Keefe asked if Mr. Hankins could explain the 300 ft. stipulation. Mr. Hankins stated that this is about the size of a football field and that some of this is just common sense that you don’t shoot near a house, etc.

Robert Ketner, 2270 James Road, stated that he hunts with a cross bow and he would like to be able to target shoot on his property. He stated that the Ordinance as is stipulates that you need to have five acres and he has 4.8 acres. Mr. Ketner stated that the 300 ft. stipulation is excessive. Councilmember Tegtmeyer asked what he felt was reasonable. Mr. Ketner stated 40 yards/120 ft. Manager Holycross stated that in an earlier meeting some people felt that the no hunting within 300 ft. of a roadway would not allow for hunting near a pond where they often shoot muskrats. Council discussed changing this to allow hunting of vermin and they discussed changing the acreage to 4.5 acres, rather than five acres to be allowed to hunt.

Mayor Hartfield closed the public hearings at 8:25 pm.

 

OLD BUSINESS

Ordinance No. 17-06, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2007 was reintroduced by Vice Mayor Herman and seconded by Councilmember Barsky.

, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2007 was reintroduced by Vice Mayor Herman and seconded by Councilmember Barsky.

Discussion: Councilmember O’Keefe stated that last year two cruisers were requested and Council opted to replace just one. She asked if there has been any changes to the funds this year to finance two cruisers. Ms. Roberts stated that the financial situation is the same and there have been no changes. She added that Council should consider the age of the fleet and their condition. Ms. Roberts explained that there are three active cruisers used and two are used in reserve and the difficulty occurs when one is in an accident or broken down. Manager Holycross stated that in his conversations with staff in the police department – one of their main concerns/complaints is the age and condition of the cruisers. Councilmember Tegtmeyer stated that she had no objections in funding the two cruisers and she didn’t see the costs as extraordinary. She went on to say that she would prefer to error on the side of safety and if they don’t approve it this year – the matter will come before them again next year. Vice Mayor Herman stated that one should keep in mind that the cruisers sit running a lot and this is not reflective in their mileage. He stated that you really should be looking at their hours of service rather than the overall mileage.

Councilmember Barsky inquired on the bike path issue. Ms. Roberts stated that for the 2006 Budget a $20,000 appropriation was made for an engineering study for a Burg Street pathway. Councilmember Barsky asked if this unused amount would carry over and be used in the 2007 budget. Ms. Roberts stated yes that the money could come from the General Fund. Councilmember Tegtmeyer suggested seeking out grant monies in addition for the purpose of the pathway.

Councilmember O’Keefe inquired on how long the pathway from Newark-Granville Road to Lewis Park would need to be. Mr. Cauchon stated that he estimates it being ¾ of a mile and it is a narrow and steep road. Ms. Roberts added that they have also researched the possibility of using the Bryn Du property for accessibility to Lewis Park.

Vice Mayor Herman stated that he would like to see the purchase of a portable generator considered. He asked the service manager to further look into this.

Roll Call Vote: Tegtmeyer, Herman, Hartfield, Barsky, McGowan, O’Keefe, Mershon. (7-0)

Ordinance No. 17-06 is adopted.

Ordinance No. 18-06, An Ordinance Amending Section 505.11 And 549.08 Of The Codified Ordinances To Allow Hunting And Trapping On Agriculturally Zoned Land Located South Of State Route 16 And East Of State Route 37 was reintroduced by Councilmember McGowan and seconded by Vice Mayor Herman.

, An Ordinance Amending Section 505.11 And 549.08 Of The Codified Ordinances To Allow Hunting And Trapping On Agriculturally Zoned Land Located South Of State Route 16 And East Of State Route 37 was reintroduced by Councilmember McGowan and seconded by Vice Mayor Herman.

Discussion: Councilmember Tegtmeyer made a motion to accept the following amendments:

1) 505.11(b)(1) adds language "if required by law." 

2) 505.11(b)(4) changes three hundred feet to one hundred feet

3) 505.11(b)(4) deletes language "or private"

4) 505.11(c) changes five acres to 4.5 acres

5) 505.11(c) changes three hundred feet to one hundred feet

6) 505.11(c) deletes language "or private"

 

Second by Councilmember Mershon for the amendments.

Roll Call Vote on amendments: Tegtmeyer, Herman, Hartfield, Barsky, McGowan, O’Keefe, Mershon (7-0).

Councilmember O’Keefe asked if Section 2C in regards to firearms does not apply for law enforcement or for self-defense. Mr. Hankins explained that if you are the landowner you do not need a permit as the law stands right now. He stated that the only thing that applies is the Conceal Carry Law.

Roll Call Vote on Ordinance No. 18-06: Mershon, O’Keefe, McGowan, Barsky, Hartfield, Herman, Tegtmeyer (7-0).

Ordinance No. 18-06 is adopted. (7-0).

NEW BUSINESS

Resolution No. 06-48, A Resolution Stating What Services The Village Of Granville Will Provide To The Proposed Annexation Territory Of Approximately 514 Acres was introduced by Councilmember McGowan. Second By Councilmember O’Keefe.

Discussion: Manager Holycross explained that this Resolution explains that the Village does have the capacity to provide water and sewer services, but the residents did not request these services at this time. Mr. Hankison stated that everyone in this area has a well and until the EPA forces them to hook up to the lines they would like to leave things as is.

Resolution No. 06-48 was adopted. (7-0)

Resolution No. 06-50, A Resolution Authorizing And Directing The Manager Of The Village Of Granville, Ohio, To Enter Into An Agreement With The Bryn Du Commission was introduced by Councilmember McGowan. Second by Councilmember O’Keefe.

A Resolution Authorizing And Directing The Manager Of The Village Of Granville, Ohio, To Enter Into An Agreement With The Bryn Du Commission was introduced by Councilmember McGowan. Second by Councilmember O’Keefe.

Discussion: Ms. Roberts stated that this is a continuation of the 2005 agreement. Councilmember Barsky inquired on the reduction of funds. Ms. Roberts explained that this is a result of a twelve month cycle and the Commission working towards self-sufficiency.

Resolution No. 06-50 was adopted (7-0).

Resolution No. 06-51, A Resolution To Adopt The Emerald Ash Borer Plan was introduced by Councilmember Barsky. Second by Councilmember McGowan.

, A Resolution To Adopt The Emerald Ash Borer Plan was introduced by Councilmember Barsky. Second by Councilmember McGowan.

Discussion: Jim Siegel, Chairman of the Tree and Landscape Commission, gave an overview of the problems associated with the Emerald Ash Borer. He stated that there is very little that can be done to stop it and it is inevitable. He stated that they have devised a plan of how to deal with it and when to remove a tree. Mayor Hartfield asked if Mr. Siegel would be willing to look at trees on private property for inspection. Mr. Siegel indicated that he would be willing to do a general inspection by invitation of a property owner. Mayor Hartfield asked that the Emerald Ash Borer information be posted on the Village website so people are more aware of the problem. Councilmember O’Keefe asked if an infected tree must be disposed of in a certain way. Mr. Siegel indicated that the residue does need to be handled in a particular way. Mr. Siegel estimates that there are around 150-175 Ash trees on public property in the Village.

Vice Mayor Herman made a motion for a friendly amendment to Item 6 remove "establish management plan" language. Councilmember Barsky stated that she and Mr. Siegel feel comfortable with this change as a friendly amendment.

Resolution No. 06-51 was adopted (7-0).

Ordinance No. 19-06, An Ordinance Amending Section 331.12 Of The Codified Ordinances to Clarify The Restrictions With Regard To "U" Turns was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

An Ordinance Amending Section 331.12 Of The Codified Ordinances to Clarify The Restrictions With Regard To "U" Turns was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

Mayor Hartfield scheduled the public hearing for Ordinance No. 19-06 for January 3rd, 2007.

 

REVIEW OF MINUTES

Regularly Scheduled Meeting of December 6, 2006.

Councilmember Barsky moved to accept the minutes as amended. Seconded by Councilmember McGowan. Motion carried 7-0.

 

MAYOR’S COURT REPORT – November

The Mayor’s Court Report for the month of November was presented for review.

Discussion: Councilmember Barsky noted the decrease in traffic citations and excessive speed violations from this month to prior months. She asked if this is a result of personnel changes. Manager Holycross stated that he could look into this.

Councilmember McGowan moved to accept the November report, seconded by Councilmember O’Keefe. Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes.

 

 

MANAGER’S REPORT – November

The Manager’s Report for the month of November was presented for review.

Discussion: Councilmember Barsky noted the increase in building maintenance hours and inquired what this would be related to. Ms. Roberts stated that about 50% of this increase is related to the handrail installed at the cemetery. Councilmember Tegtmeyer asked what the ‘Park Land Reserve Fund’ is for. Ms. Roberts stated that any new home is required to pay $500 to the fund and the Village must match this amount. She stated that the Village had two requests for new homes being built in November and the fund currently has $1000 in it. Councilmember Tegtmeyer inquired on what the fund is used for. Ms. Roberts stated that she believed the money was earmarked for securing land and not for maintenance.

Councilmember Barsky moved to accept the November report, seconded by Councilmember McGowan. Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Vice Mayor Herman stated that they discussed a proposed sidewalk for Burg Street requested by Councilmember O’Keefe. He went on to say that they also reviewed compensation options.

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer stated that recently the foundations fund more than doubled due to one person’s generous contribution.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Council inquired on the sign changes on Route 661. Molly Roberts stated that the Village had no control over this and she does have a copy of the ODOT work plan. Ms. Roberts stated that they are looking at speed and signs installed for Route 37 near the Granville Market.

Planning Commission – (O’Keefe)

Councilmember O’Keefe stated that the Commission tabled a sign request for a Munson Street business and they rendered an opinion in regards to a shared driveway on South Mulberry Street. She stated that the property owner on Mulberry Street requested an opinion by the Planning Commission due to the sale of the property. Councilmember O’Keefe went on to say that there was a request to remove a garage and add an addition on East College Street. Councilmember O’Keefe stated that the CVS Pharmacy signs had been decided and they are removing the existing wall signs and changing their free-standing sign to say "CVS Pharmacy" and "Photo Center." She stated that the Commission did approve two wall signs, and the window sign is to be removed. Council asked how many signs in total were approved. Councilmember O’Keefe stated two wall signs and one pylon sign.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Councilmember Barsky stated that there was a work session in regards to the River Road annexation. She stated that there are copies of the annexation plan available in the Village Offices and the committee will pickup work on this at their next meeting in two weeks.

Comprehensive Plan – (Barsky)

No Report.

 

Recreation Commission – (McGowan)

No Report.

Senior Committee – (O’Keefe)

No Report.

 

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

Councilmember McGowan suggested that the Village might want to look into contractor reporting for income tax purposes for workers working in the Village.

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, Pursuant to Granville Charter Section 2.09 – For Discussion by Council of the negotiation of any contract. Second by Councilmember O’Keefe.

Councilmember Barsky moved to enter into Executive Session, Pursuant to Granville Charter Section 2.09 – For Discussion by Council of the negotiation of any contract. Second by Councilmember O’Keefe.

Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC Section 121.22(G)(1) – To consider the compensation of a public employee. Second by Councilmember O’Keefe.

 

Roll call vote: Herman, Barsky, McGowan, Mershon (no), O’Keefe, Hartfield, Tegtmeyer (6-1)

Time in: 9:31pm

Vice Mayor Herman moved to return to regular session. Second by Councilmember Barsky.

Roll call vote: McGowan, O’Keefe, Mershon, Tegtmeyer, Herman, Barsky, Hartfield (7-0).

Time out: 11:15 pm

 

NEW BUSINESS

Resolution No. 06-53, A Resolution Authorizing the Village Manager To Enter Into An Agreement With The City of Newark For The Installation Of A Waterline Across James Road And To Issue Any Necessary Permit(s) For The Installation Of That Waterline Upon The Approval And Acceptance Of The Proposed Annexation Of 514 Acres +/- In Granville And Union Townships Into The Village Of Granville was introduced by Councilmember Tegtmeyer. Second by Councilmember Barsky.

Discussion: Vice Mayor Herman moved to make a friendly amendment and strike the words "Enter Into" and insert "Negotiate" in Section I and in the Title. Second by Councilmember Barsky.

Resolution No. 06-53 was adopted as amended. (7-0)

Resolution No. 06-49, A Resolution To Establish The Maximum Annual Compensation Adjustment For Fiscal Year 2007 was introduced by Vice Mayor Herman. Second by Councilmember Barsky.

, A Resolution To Establish The Maximum Annual Compensation Adjustment For Fiscal Year 2007 was introduced by Vice Mayor Herman. Second by Councilmember Barsky. Discussion: Councilmember Mershon moved to table Resolution No. 06-49 until the January 3rd Council meeting. Second by Councilmember O’Keefe.

Resolution No. 06-49 was tabled. (7-0)

ADJOURNMENT (11:20 pm)

(11:20 pm)

Councilmember McGowan moved to adjourn. Second by Vice Mayor Herman. Motion carried, 7-0. Meeting adjourned.

 

 

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