Granville Community Calendar

Council Minutes December 19, 2007

VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 19, 2007

 

CALL TO ORDER (by Mayor Hartfield 7:30 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Mayor Hartfield, Manager Holycross, and Brandy Maas.  

Councilmember Barsky made a motion to excuse Vice Mayor Herman.  Second by Councilmember Tegtmeyer.  Motion carried (6-0) 

APPROVAL OF AGENDA

Councilmember McGowan moved to accept the agenda as presented.  Second by Councilmember Barsky.  Motion carried (6-0).    

CITIZENS’ COMMENTS (7:34pm)

Candi Moore, 405 East College Street, spoke on behalf of the Bryn Du Commission.  She provided Council a packet that summarized the events and projects at Bryn Du for the past year.  The packet also provided projections and a budget for 2008 as well as the projections and anticipated year-end expenditures for 2007.  The Commission requested $25,000 for operations, an $8,000 reduction from 2007.  The Commission also requested $50,000 for repaving the parking lot.  The overall cost estimate for repaving the lot was $80,000.  The Commission will finance $30,000 of the project.  The repaving project did not include the newly added gravel lot.  It will involve improvements to the entrance/exit area of the existing lot. Ms. Moore also indicated that designs and estimates have been completed for renovating one of the Bryn Du buildings into a senior center.  The Commission has also begun the process of raising the estimated $455,000 from outside sources for the project.  The flagpole will also be replaced due to damage caused by a falling tree.  The flagpole, when replaced, will also include a memorial for veterans.  Funds for this project will be funded from outside sources.  

Councilmember O’Keefe asked about the extent of the paving project.  Ms. Moore indicated that the only area to be repaved will be the existing parking lot.  The newly graveled lot will not be paved at this time. 

Mayor Hartfield thanked Ms. Moore and Bruce Cramer for all of their hard work during this past year. 

Rich Gallagher, 761 Burg Street, questioned the need for a Burg Street pathway.  He asked what research had been done to warrant the construction of a pathway.   He also questioned where the pathway would be constructed and would the Township also be participating in this project. 

Councilmember O’Keefe responded that a study was completed by Denison University in 2004 and a Pathway Plan for the Village was developed in 1994 which deemed a pathway along Burg Street as an important addition to the Village. 

Councilmember Tegtmeyer responded that the line item for $120,000 for the construction of the pathway was removed for some of the same reasons that Mr. Gallagher mentioned. 

Mr. Gallagher questioned the surveying that was currently taking place on Burg Street. 

Councilmember Tegtmeyer indicated that in 2006, Council approved monies to conduct an engineering study to determine the feasibility of constructing a pathway.  That survey was just recently authorized by Council.  Council anticipates that the results of the survey will help provide some initial answers to the questions raised by Mr. Gallaher. 

Dennis Cauchon, 327 East Broadway, indicated that the Burg Street path has a long history.  He believes the Burg Street path was the most important path that the Village could add to the pathway system as well as one of the most expensive and difficult with issues involving right-of-way, trees and property acquisitions.  He was in support of the survey being completed.  This bike path would be part of the greater bike path system in the Village and Township.  He indicated that he, Chip Gordon, and Abram Kaplan have organized a Granville Trails initiative which was designing a comprehensive plan for the whole area.   This initiative would lay out where pathways should go, prioritize and estimate costs of recommended projects.  Mr. Cauchon suggested that Council set-up a capital improvement or bike path reserve fund to set aside monies for pathway projects.  He also suggested that other possible pathways might be considered for construction first as these paths would be less expensive.  He recommended a pathway from the bike path up Jones Road to Fanchion Lewis Park. 

Mayor Hartfield closed Citizens’ Comments at 7:48pm. 

PUBLIC HEARING (7:49pm)

Ordinance No. 20-07, To Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2008.  

Dennis Cauchon, 327 East Broadway, requested that an engineering study be completed this year for a pathway along Jones Road from Newark-Granville Road to Fanchion Lewis Park.  

Councilmember McGowan indicated that a sidewalk currently exists on the west side of Jones Road. 

Mr. Cauchon indicated that there is a difference between a sidewalk and a pathway.  A sidewalk has liability issues attached while a pathway does not, and a pathway was six to ten feet wide.  The existing sidewalk location on the west side of Jones Road does not provide the connectivity necessary to make it a viable addition to Granville’s pathway system.  He asked that funds be designated for additional studies. 

Assistant Manager Roberts indicated that additional funds were included in the 2008 budget for the engineering study for Burg Street only.  The $120,000 was the Engineer’s estimated cost to construct the Burg Street pathway.  This estimate did not include the cost of land acquisition or tree removal.  The Engineer’s report is due by mid-February. 

Councilmember O’Keefe indicated that she did not know if a walking path or a bike path was being considered for Burg Street.  Mr. Cauchon indicated that when a pathway was built, it should be built with bike path standards as to allow for maximum usage.  

Councilmember Tegtmeyer indicated that Burg Street was used extensively by joggers, including the track team, but additional information was needed for Council to make a final decision as to the construction of a pathway. 

Mayor Hartfield closed the Public Hearing at 7:58pm. 

OLD BUSINESS     

Ordinance No. 20-07, To Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2008 was moved for adoption by Councilmember Barsky.  Second by Councilmember Tegtmeyer.  

Discussion:  Councilmember O’Keefe requested that the $120,000 line item for a pathway along Burg Street be returned to the 2008 budget as originally included.  She indicated that the need for such a pathway can be documented as a priority as far back as 1994 when the Village completed a Pathway Plan.  In 2004 Denison University also completed a walk-ability study that surveyed local residents regarding the construction of a walkway.  That survey showed 67% of Burg Street residents responding were in favor of the pathway, while only 18% were against.  It is Council’s responsibility to protect the health, safety and welfare of the residents of Granville.  Withdrawing these funds leaves our residents at risk.  Certainly more work was needed before construction of a pathway could begin, but do not shelve this project for another fourteen years. 

Councilmember O’Keefe retold an incident involving a Denison University professor who severely broke his foot while walking along Burg Street and trying to avoid being hit by a passing car. 

Councilmember O’Keefe also read two letters from Burg Street residents.  Michael and Marilyn Jung requested that Council support a pathway along Burg Street even though specific issues regarding placement, mailboxes, and plantings might be difficult issues to resolve.  The other letter came from Burg Street resident Meredith Needham.  She also urged Council to support a walking path.  She also indicated that she no longer feels safe to walk her dog along Burg Street as the traffic level has increased.  The area was no longer safe for drivers, joggers or walkers.  She was also concerned for her piano students who walk and ride along Burg Street to her home for lessons.

Councilmember O’Keefe requested that the funding for the Burg Street pathway be re-appropriated so the residents of that area are safe.  If you build it, they will use it. 

Councilmember Barsky questioned where the $120,000 was re-appropriated.  Councilmember Mershon explained that the monies went back into the general fund and were still available for this project should Council approve the construction of the pathway.  Councilmember Mershon also indicated that he had seven specific concerns which precipitated his request to revoke the funding.  Councilmember Mershon itemized his concerns as follows:  1) the LSSU committee had yet to study the viability of a pathway, 2) the engineering report was not yet available, 3) survey of Burg Street residents needed to be completed, 3) the issue tree removal along Samson and Shephard Place had not been addressed, 4) the availability of securing right-of-way, 5) the cost of assessments to the property owners for sidewalk improvements, 6) where the pathway would go (connection to walkway at the end of Chapin Place or a pathway to the corporation limits continuing into the Township), and 7) what are the Village’s priorities with regard to sidewalks and pathways.  Councilmember Mershon recommended that the engineering process go forward with continued study of funding costs and identification of capital improvement needs.  

Mayor Hartfield suggested creating a new account where funds could be set aside for pathway capital improvements.  Mayor Hartfield confirmed with Assistant Manager Roberts that the State Auditor must approve the creation of any new account.  Assistant Manager Roberts indicated in the affirmative.  Assistant Manager Roberts also indicated that Council would need to pass an ordinance authorizing her to create such an account. 

Councilmember Barsky indicated that setting aside these funds would also be consistent with the provisions of the Comprehensive Plan along with assessing what the community priorities were regarding these types of projects.  Councilmember Tegtmeyer agreed and also indicated a commitment on behalf of the EFP committee to complete a capital improvement plan indicating project priorities along with funding options.  

Councilmember Barsky questioned the contractual services of $7,000 to the Granville Chamber of Commerce.  Assistant Manager Roberts indicated that these funds were for business development expenses for the Chamber.  These funds primarily go toward the lighting of the holiday trees.  These funds were paid directly for services rendered and not given to the Chamber.  These funds generally equal the funds received by the Village from the hotel/motel tax.  Councilmember Barsky suggested that Council review their relationship with the Chamber in order to ensure that each entity has similar goals.  

Councilmember Barsky questioned the lack of appropriation for road improvement reserve fund in 2008.  Assistant Manager Roberts indicated that the increased appropriations for the repair of the Bryn Du Drive used the funds from the road improvement reserve.  Monies are generally not appropriated to this reserve fund. 

Councilmember O’Keefe questioned if there was an increase in the local government fee.  Assistant Manager Roberts indicated that the fee had been constant for the past several years. 

Councilmember McGowan asked if Law Director Crites had a response to his suggested tax credit.  Manager Holycross indicated that Mr. Crites was in the process of researching the legality of his proposal, and intended to have the information available by the end of this year.  

Councilmember McGowan also indicated that he was unhappy with when the compensation resolution was provided to members of Council outside the EFP committee.  He would like to see that information provided to the full Council and the public by the September date specified.  He also questioned the role of merit increases as part of the compensation resolution.  He felt the budget should not be voted on that night as full Council and the public did not have appropriate time to review the information. 

Roll call vote on Ordinance No. 20-07: Barsky (Yes), McGowan (No), Mershon (Yes), O’Keefe (Yes), Tegtmeyer (Yes), and Hartfield (Yes).

Motion carried 5-1.  Ordinance No. 20-07 was adopted.  

NEW BUSINESS   

            Resolution No. 07-53, A Resolution Authorizing and Directing the Village Manager to Enter into a Contract for 2008 with D. Michael Crites and Rich, Crites, and Dittmer, LLC for Services as Law Director and Mayor’s Court Prosecuting Attorney was motioned for approval by Councilmember Tegtmeyer.  Second by Councilmember Mershon. 

            Discussion:  Councilmember O’Keefe asked if the contract was the same as last year.  Manager Holycross indicated that the retainer was unchanged that only the hourly rate was increased by $5 per hour.  This increase represented less than a 5% increase.  Mayor Hartfield indicated that the base rate was extremely reasonable. 

Motion carried (6-0).  Resolution No. 07-53 was adopted.

            Resolution No. 07-54, A Resolution to Establish the Annual Compensation Adjustment for Fiscal year 2008 was moved for approval by Councilmember Barsky.  Second by Councilmember Tegtmeyer. 

            Discussion: Manager Holycross indicated that a correction to the pay grade was provided in their packet changing the affected pay grades from A-F to A-G and G-I to H-J 

            Councilmember Mershon also provided an amended Resolution to better reflect the discussions of the EFP committee.  He proposed to delete Section I and re-number Section 2 to Section I as well as add listed on Attachment A.  Also in Section 2 the word “adjusted” was changed to “increased” and a period added after “2%.”  The ranges would be adjusted by that amount and provide flexibility to the staff to make other changes within the different compensation classes.  Section 1 and 2 were amended to adjust the minimum and maximum by 2%.  The new Section 2 combined the adjustment of each pay grade by either 4% or 3%, depending on the pay grade, with adjusted rates subject to the maximum rates in the compensation classes. The new Section 5 added that the Village Manager could adjust salaries of individual employees within the class by percentage amounts greater than the amount established, greater than the 3% or 4%.  The purpose of that addition was to allow staff to make adjustments in the class limitation, provided funds were available.  In Section 5, the word “adjusted” was changed to “increased.”  Section 7 was deleted due to a concern that as Council wants the compensation package by September, something could supersede that provision.

Mayor Hartfield questioned the reason the EFP committee elected to provide a difference in the merit portion of the increase.  Councilmember Mershon indicated that the EFP committee wanted to give a greater increase for staff who were earning less.  Councilmember Tegtmeyer responded that the intent was to offer flexibility to staff to review performance and stay within budgetary limits.  

Councilmember Barsky asked if there would be some staff who just received the cost of living increase.  Councilmember Tegtmeyer indicated in the affirmative.  Councilmember Mershon indicated that a scenario like that would not necessarily be true.  Funds might be available from a vacated position or from someone who did not receive a merit increase allowing staff to provide an increased percentage.

Councilmember Mershon moved for the adoption of amended Resolution 07-54.  Second by Councilmember Mershon. 

Roll call vote for the amended resolution.

Motion carried (6-0).  The amendments to Resolution No. 07-54 were adopted. 

Councilmember McGowan requested that this compensation information be provided to the full Council and the public earlier next year. 

Roll call vote for Resolution No. 07-54 as amended.

Motion carried (5-1).  Resolution No. 07-54 was adopted as amended.

Resolution No. 07-55, A Resolution Authorizing and Directing the Manager of the Village of Granville, Ohio, to Enter into an Agreement with the Bryn Du Commission was moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan 

            Discussion.

            Councilmember O’Keefe indicated that she was impressed by the work of the Commission and their success this past year.

Roll call vote for Resolution No. 07-55.  Motion carried (6-0).  Resolution No. 07-55 was adopted. 

REVIEW OF MINUTES  

Special Council Meeting of November 28, 2007

Councilmember Barsky moved to accept the minutes as presented. Second by Councilmember Tegtmeyer.  Motion carried, 6-0.

Regularly Scheduled Meeting of December 5, 2007

Councilmember O’Keefe moved to accept the minutes as amended. Second by Councilmember Barsky.  Motion carried, 6-0

MAYOR’S COURT REPORT – November

The Mayor’s Court Report for the month of November was presented for review.

Councilmember Barsky questioned the number of cases transferred to the Municipal Court.  Mayor Hartfield indicated the number was based solely on the number of cases presented and that some cases must be transferred to the municipal level.  The total number of cases also included cases where diversion for underage drinking or for individuals 18-21 years of age was recommended. 

Councilmember O’Keefe moved to accept the November report.  Second by Councilmember McGowan.  Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – November

The Manager’s Report for the month of November was presented for review.              

Councilmember Barsky questioned the 30% decrease in income tax revenue.  Manager Holycross responded that Denison University did not meet the submittal deadline for November.  The figure should show an increase in December. 

Councilmember Tegtmeyer commented that the police report showed a marked improvement in efficiency and thanked the department for their efforts during the service for Clayton Manos.  Manager Holycross indicated that he would pass the comment along to the department.  Councilmember McGowan moved to accept the November report   Second by Councilmember Barsky.  Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes.  

COMMITTEE REPORTS  

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Councilmember Mershon thanked Mr. Cauchon for his suggestion regarding the sidewalk/pathway improvements fund addition.

Granville Foundation – Tegtmeyer

Councilmember Tegtmeyer indicated that grant applications have been sent out, with the proposals due back by January 5, 2008. 

Light, Safety, Streets/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

A meeting will be scheduled for January, 2008. 

Planning Commission – O’Keefe

A home on East Elm Street submitted an application to add a second story to the rear of their home.  Planning Commission reviewed their revised request and approved the addition.  The home on the corner of East Broadway and North Pearl requested a change of use and an increased parking area which was approved. 

Planning & Zoning Committee (P&Z) – Barsky, Mershon, O’Keefe

The Planning Commission will present their recommendations regarding the Village Gateway Zoning District to the committee when completed.  

Councilmember Barsky asked Manager Holycross the status of the Comprehensive Plan.  Manager Holycross indicated that the staff requested a final review with comments from the Steering Committee before requesting the final draft from Poggemeyer. 

Recreation Commission –McGowan

Councilmember McGowan reported that Jerry Miller has resigned his position with the Rec Commission.  Lesa Miller will continue on in her capacity.  The Commission was still working on their comprehensive plan and revised structure. 

SR 161 Accord – O’Keefe

No Report. 

Tree & Landscape – Barsky

No Report.

Union Cemetery – Mershon

No Report. 

OTHER COUNCIL MATTERS

Mayor Hartfield indicated that included in Council’s packet that night were the revisions to the sentencing guidelines for Mayor’s Court.  The revisions now make Mayor’s Court more comparable to the guidelines used in Municipal Court. 

Councilmember McGowan asked if Granville’s Mayor’s Court costs were in line with other Mayor’s Court.  Mayor Hartfield responded in the affirmative. 

Councilmember Mershon requested a copy of the previous sentencing guidelines with the changes highlighted. 

Mayor Hartfield reported that she had received letters from Donna Gawell’s second grade class who provided ideas for improvements to the Village.  Mayor Hartfield asked Council if they would be amiable to inviting these children to a Council meeting so the children could share their views and ideas to them.  Council was very receptive to this idea. 

ADJOURNMENT (8:50pm)

            Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Barsky. Motion carried, 6-0.  Meeting adjourned.

 

Council Minutes December 5, 2007

VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 5, 2007

  

CALL TO ORDER (by Mayor Hartfield 7:30 pm) 

OATH OF OFFICE

            Law Director Crites administered the oath of office to incumbent Constance Barsky, Lon Herman, Steve Mershon and Jackie O’Keefe. 

PLEDGE OF ALLEGIANCE 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, McGowan, Mershon, and O’Keefe, Manager Holycross, Law Director Crites and Assistant Law Director Crites.  

Councilmember Barsky made a motion to excuse Councilmember Tegtmeyer.  Second by Councilmember O’Keefe.  Motion carried (6-0)

APPOINTMENT OF CLERK AND DEPUTY CLERK

            Law Director Crites administered the oath of office to Clerk of Council Mollie Prasher and Deputy Clerk of Council Melanie Schott. 

ELECTION OF MAYOR

            Councilmember Herman nominated Councilmember Hartfield for the position of Mayor.  Second by Councilmember Barsky. 

Councilmember Hartfield accepted the nomination.  

Voice vote reappointed Melissa Hartfield to the position of Granville Village Mayor.  

Law Director Crites administered the oath of office to Mayor Hartfield.                                     

ELECTION OF VICE MAYOR

            Councilmember McGowan nominated Councilmember Mershon for the position of Vice Mayor.  Councilmember Barsky nominated Councilmember Herman to the position for Vice Mayor.  Both Councilmembers Mershon and Herman accepted the nomination.  

Ballot vote was taken: the vote was tied 3-3.  Councilmember Mershon withdrew his name from the election. 

Voice vote reappointed Lon Herman to the position of Granville Village Vice Mayor. 

Law Director Crites administered the oath of office to Vice Mayor Herman.     

                                 

APPROVAL OF AGENDA (7:41pm)

Councilmember Barsky moved to accept the agenda as presented.  Second by Councilmember McGowan.  Motion carried (6-0).    

CITIZENS’ COMMENTS (7:42pm)

No one appeared to speak. 

Mayor Hartfield closed Citizens’ Comments at 7:43pm.

BUDGET PRESENTATION

            Assistant Village Manager/Finance Director Roberts presented a PowerPoint presentation of the 2008 Village Budget.  She indicated that the presented budget was a draft.  There will be some changes to this budget in the next week.  This presentation will be emailed to Council and available to view on the Village website – www.granville.oh.us.  A printed copy of the presentation will be filed with these minutes. 

PUBLIC HEARING (7:50pm)

Ordinance No. 19-07, An Ordinance Directing the Proceeds from the Sale of Public Property by the Village of Granville to be Used Only for Debt Reduction or the Immediate Purchase or Acquisition of a Capital Asset.  

No one appeared to speak. 

Mayor Hartfield closed the Public Hearing at 7:51pm. 

OLD BUSINESS     

Ordinance No. 19-07, An Ordinance Directing the Proceeds from the Sale of Public Property by the Village of Granville to be Used Only for Debt Reduction or the Immediate Purchase or Acquisition of a Capital Asset was moved for adoption by Vice Mayor Herman.  Second by Councilmember O’Keefe.

Discussion:  Councilmember O’Keefe questioned if this ordinance would preclude using funds for the improvement of a capital asset.  Vice Mayor Herman and Mershon indicated that it would not, nor was it excluded during discussions in the EFP committee.  

Councilmember Mershon questioned the use of the word “immediate,” used in the title and text of the ordinance.  Manager Holycross indicated that this language came directly from the members of the EFP committee.  Councilmember Mershon indicated that the word immediate should be deleted from this ordinance.  Councilmember Mershon moved to amend the ordinance by deleting the word “immediate,” adding a comma after the word purchase and adding the word improvement following the comma in the title and in Section I.  “An Ordinance Directing the Proceeds from the Sale of Public Property by the Village of Granville to be Used Only for Debt Reduction of the Purchase, Improvement or Acquisition of a Capital Asset.”  Second by Councilmember McGowan.  Motion carried 6-0.  Ordinance No. 19-07 was amended.

Roll call vote on the amended version of Ordinance No. 19-07: Barsky, McGowan, Mershon, O’Keefe, Herman, and Hartfield.

Motion carried 6-0.  Ordinance No. 19-07 was adopted as amended.  

NEW BUSINESS 

Ordinance No. 20-07, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2008 was introduced by Councilmember Barsky.  Second by Vice Mayor Herman.  

Mayor Hartfield set the public hearing for Ordinance No. 20-07 for December 19, 2007. 

            Resolution No. 07-51, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid Ohio Valley Lime, Inc. was motioned for approval by Councilmember O’Keefe.  Second by Councilmember McGowan. 

            Discussion:  Vice Mayor Herman commented on the variation of the bids.  Assistant Manager/Finance Director Roberts indicated that as Mid Ohio Valley Lime was a local company and provided lime to the Village for several years, the cost has always been steady. 

Motion carried (6-0).  Resolution No. 07-51 was adopted. 

            Resolution No. 07-52, A Resolution to Award the Contract for a Generator and Related Improvements for the Welsh Hills Road Booster Pump Station and Life Station as Per Specifications, to Hilsher-Clarke Electric and to Authorize the Village Manager to Enter into an Agreement Therefor was moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe. 

            Discussion: Assistant Manager/Finance Director Roberts introduced Council to Brian Coughlin of Bird & Bull Engineering who would answer any of their questions regarding this project or the bid results. 

            Councilmember Barsky questioned the noise level of the generator.  Mr. Coughlin indicated that the unit would have a sound enclosure that reduced the sound level to 70 decibels or equivalent to road traffic noise.  The unit would be located against the water booster facility, behind the golf course off of Welsh Hills Road.  The unit would be tested weekly or bi-weekly during the day for about one hour.  During a power outage, the unit would run continuously.   Councilmember O’Keefe indicated that Denison’s generator was very loud.  Mr. Coughlin indicated that without knowing the specifics of their unit, he was unable to comment. 

Vice Mayor Herman questioned the cost of the sound enclosure.  Mr. Coughlin indicated that a less costly enclosure was available, but the decibel level would increase.  He also indicated that there may be a modified enclosure that would provide increased sound dampening at a lower cost.   Councilmember O’Keefe asked if it was possible to retrofit a unit with a sound enclosure after installation.  Mr. Coughlin indicated that there would have to be modifications to the base fuel tank made at the time of installation to permit an enclosure to be added later.  The unit was a painted aluminum enclosure.  Without the enclosure, the noise level would sound like a lawnmower, subway, truck traffic, etc.  

Mr. Coughlin indicated that the specified enclosure was a drop-over,all- weather enclosure mounted to a concrete base pad around the entire generator.  The less expensive model would leave the fuel tank exposed. 

Council recommended that the generator be installed with the necessary elements to permit either enclosure to be installed.  Finance Director Roberts can request a change order later in the process to select which unit should be installed. 

Motion carried (6-0).  Resolution No. 07-52 was adopted. 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of November 7, 2007

Councilmember McGowan moved to accept the minutes as presented. Second by Councilmember Barsky.  Motion carried, 6-0

MAYOR’S COURT REPORT – October

The Mayor’s Court Report for the month of October was presented for review. 

Councilmember McGowan asked about the citation location report provided by Chief Mason.  Manager Holycross indicated that he asked the Chief to provide this information to better monitor citation locations in general, but specifically the newly annexed James Road area.  The Chief has reported that individuals have been clocked at speeds as high as 60mph. 

Councilmember McGowan moved to accept the October report.  Second by Councilmember Barsky.  Motion carried 6-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – October

The Manager’s Report for the month of October was presented for review.     

Councilmember O’Keefe moved to accept the October report   Second by Councilmember McGowan.  Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes.  

COMMITTEE REPORTS  

Vice Mayor Herman recommended that Councilmembers and the Mayor reassess committee assignments prior to the next Council meeting.  Councilmembers interested in maintaining their current positions or changing positions should let Manager Holycross know prior to the next meeting.  Vice Mayor Herman also suggested that Council re-evaluate the construction of the Council/Committee structure. 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Vice Mayor Herman advised that the committee would meet Wednesday, December 12th at 5:30pm to discuss the 2008 Budget and the pay compensation resolution. 

Granville Foundation – Tegtmeyer

No Report. 

Light, Safety, Streets/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report.  

Planning Commission – O’Keefe

Mayor Hartfield attended the Planning Commission meeting on behalf of Councilmember O’Keefe.  A home on East Elm Street submitted an application to add a second story to the rear of their home.  Planning Commission requested that they make changes to the plan by reducing the height of the addition and adjusting the location of the windows.  There was also a sign application.  The Commission reported to the Mayor that there were areas in the code that were deficient.  Councilmember O’Keefe added that she requested that commission members provide Planner Terry with possible suggestions for improvements for inclusion in the update of the zoning ordinance.  

Councilmember O’Keefe reported on the Planning Commission Public Hearing regarding the Gateway Zoning District Ordinance.  She indicated that the Commission had some concerns with the draft including what constituted open space, the 15,000 square foot maximum size for a building, parking lot safety issues, and the six units per acre standard.  They would also like to increase lot coverage to a maximum of 70% across the board and permit parking in front and behind buildings.

Councilmember Barsky requested a copy of the minutes of that public hearing.

Planning & Zoning Committee (P&Z) – Barsky, O’Keefe

Councilmember Barsky reported that the Planning and Zoning Committee would be meeting Tuesday, December 11th @ 5:30pm to discuss flood plan issues, a property maintenance ordinance and changes to the zoning ordinances.  The Planning Commission will present their recommendations regarding the Village Gateway Zoning District to the committee when completed.  

Councilmember Mershon asked if additional cost allocations regarding the Gateway district were complete.  Manager Holycross indicated that the cost estimates provided in the most recent draft copy was as comprehensive an estimate as was currently available with the information available.  He indicated that he was not sure how to further refine the figures.  The water, sewer and roadway estimates were provided.  There may be further work that could be done regarding the TIF, if Council directed staff that a TIF was their preference. 

Councilmember Barsky questioned where a sewer line could be located as Metropolitan Partners and the Barton/Kessler properties were no longer interested.  Councilmember Mershon responded that the costs associated with the initial phase of the project would be necessary to determine the commitment needed from the Village as well as the interest of the landowners.  

Councilmember O’Keefe questioned if there was any potential impact on the proposed zoning ordinance.  Councilmember Mershon responded that Council needs to provide an acceptable zoning ordinance that indicates the cost of development in order to gauge the level of property owner’s interest.  Vice Mayor Herman commented that the landowners originally approached the Village regarding a proposal of annexation.  He queried if that same level of interest existed currently. 

Councilmember Barsky asked Manager Holycross the status of the Comprehensive Plan.  Manager Holycross indicated that the staff requested a final review with comments from the Steering Committee before requesting the final draft from Poggemeyer. 

Recreation Commission –OKeefe

Councilmember McGowan reported that Saturday, December 8th, the Rec Commission would be hosting a Senior Dinner at 6:00pm.  The next Rec Commission meeting will be Tuesday, December 11th at 7:30pm. 

Senior Committee – OKeefe

No Report. 

SR 161 Accord – Barsky, O’Keefe

No Report. 

Tree & Landscape – Barsky

Councilmember Barsky reported that the Commission was preparing for Arbor Day.  They also requested $10,000 for their budget next year which was insufficient for the number of trees that need to be planted.  The Commission recommended amending the ordinance to require developers to extend the warranty on trees planted from one year to two years.  The Commission was waiting on the Granville Public Library to submit their information regarding the memorial trees.  Also, included in the 2008 Budget was $12,000 to complete the Davey tree inventory for the entire Village.

Union Cemetery

No Report. 

OTHER COUNCIL MATTERS

Mayor Hartfield acknowledged, on behalf of Council, the receipt of the 2008 Budget on November 28, 2007, prior to the December 1, 2007 deadline. 

Councilmember Barsky asked if information from the Licking County Building Department, regarding the presentation made by Jack Pryor at Council’s last meeting, had been received.  Manager Holycross indicated that no additional information was available.  He advised that the draft letter provided by Mr. Pryor was posted on the Village’s website. 

Councilmember Barsky asked Law Director Crites if the Bond Counsel had responded to Council’s question regarding early authorization of the sale of the note for the Bryn Du Mansion.  Law Director Crites indicated that the Bond Counsel indicated Council could pass the ordinance in advance to provide flexibility to staff to secure the best rate for the note at their discretion.

Councilmember McGowan presented a proposal to Law Director Crites to provide Granville residents with a tax credit.  The credit would provide an individual who works and lives in the Village with a $125 tax credit, while an individual who lives in the Village and works outside of the Village would receive a $67.50 tax credit.  Law Director Crites indicated that he would review the proposal and advise as to the legality of such a recommendation. 

Councilmember Barsky requested a report documenting how funds provided to the Chamber for 2007 were spent.  Councilmember Mershon suggested that Council develop standards that document plans and outcomes for organizations that partner with the Village.  

Councilmember Barsky asked if Council needed to take action on the rate increase from Time Warner.  Manager Holycross indicated in the negative. 

Manager Holycross requested that Council provide him any information they may want to provide regarding the renewal of liquor permits within the Village.  Liquor permit renewals occur in January.  

Councilmember O’Keefe asked if there were any further questions regarding the changes in Big O program policies.  Manager Holycross indicated in the negative. 

ADJOURNMENT (8:40pm)

            Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Barsky. Motion carried, 6-0.  Meeting adjourned.

Council Minutes November 28, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

November 28, 2007

 

CALL TO ORDER (by Mayor Hartfield at 7:07 PM)

PLEDGE OF ALLEGIANCE   

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, Mershon, O’Keefe, Tegtmeyer, Mayor Hartfield; Manager Holycross, and Law Director Crites.  

            Councilmember O’Keefe made a motion to excuse Councilmember McGowan and Vice Mayor Herman.  Second by Councilmember Barsky. 

Motion carried (5-0) 

            The minutes reflect that Vice Mayor Herman arrived at 7:09pm and Councilmember McGowan arrived at 7:12pm. 

APPROVAL OF AGENDA

Councilmember Barsky moved to accept the agenda as presented.  Second by Councilmember Mershon.  Motion carried (5-0).    

PUBLIC HEARING (7:08 PM)

Ordinance No. 18-07, An Ordinance Authorizing the Village Manager to Enter into a Real Estate Ground Lease and Purchase Agreement for 118 South Main Street, Granville, Ohio, with St. Luke’s Episcopal Church. 

Steven Applegate, 117 South Plum Street, thanked Council, the Manager and the Law Director for scheduling this special meeting.  Mr. Applegate introduced himself as the Rector of St. Luke’s Episcopal Church, one of the churches on the Village’s four corners.  He indicated that he was symbolically wearing two hats that evening:  one as the Rector of the St Luke’s and the other as a private citizen of Granville.  The proposal to allow St. Luke’s the opportunity to purchase the Old Town Hall was in the best interest of the Village and St. Luke’s.  St. Luke’s is the smallest church on the four corners.  St. Luke’s has the oldest building, but had no space for offices, areas to host programs and meetings, or provide youth and adult education programs.  The purchase of 118 South Main Street would be good for St. Luke’s as it would provide a permanent location next to the church for educational programs and other charitable services.  In the past four years, the number of St. Luke’s membership has doubled as well as the number of Sunday services.  The current lease of the facility has been of great benefit to St. Luke’s which has helped the Church realize the importance of this building and how much the sale of this building would benefit to St. Luke’s.

Rector Applegate also spoke as a private citizen of Granville.  He indicated that the sale of the Old Town Hall would be good for the Village.  He admitted that the Village would lose the income from the remaining eighteen years of the lease, but the current value of the purchase price exceeds the value of the rental dollars over the remaining term of St. Luke’s lease.  The Village may pay down debt or invest the income, which would be preferable to the Village remaining a landlord.  The Village would receive fair market value for the property based on an independent appraisal.  St. Luke’s was not requesting consideration for the improvements they made totaling more than $140,000.  The Village would also have a tenant that reflects the goals of the Village.  Based on the purchase agreement and property lease, the Village would still maintain control of the building.  Rector Applegate respectfully asked that Council consider approval of the sale of 118 South Main Street to St. Luke’s.

            Judy Chambers, 413 Middleton Avenue, seconded Rector Applegate’s words.  She indicated that she was very much in support of St. Luke’s purchasing this building and requested Council’s consideration. 

Mayor Hartfield closed the public hearing for Ordinance No. 18-07 at 7:17pm.

OLD BUSINESS 

Ordinance No. 18-07, An Ordinance Authorizing the Village Manager to Enter into a Real Estate Ground Lease and Purchase Agreement for 118 South Main Street, Granville, Ohio, with St. Luke’s Episcopal Church was introduced by Councilmember Barsky.  Second by Councilmember O’Keefe. 

Mayor Hartfield opened the floor to Council for discussion.  Vice Mayor Herman indicated that this sale had been a long time coming. 

Councilmember Barsky had several legal questions.  In the Purchase Agreement in section 3(b) dealing with foreclosure of mortgage, she questioned the implications of that clause and how it could affect the Village.  Councilmember Tegtmeyer responded that she understood that to mean that the Village would have final say in the disposition of the building in the event of a lien or default.  Law Director Crites responded in the affirmative. 

Councilmember O’Keefe questioned section 3(e) as to why the ground lease would be recorded with the county.  Law Director Crites responded that the Village had an option to record a memorandum of the ground lease with the Licking County Recorder.  This action would provide a record of this transaction and would be so recorded. 

Councilmember Barsky questioned section 5(c) regarding the timing of this transaction.  Law Director Crites explained that the negotiated closing date was scheduled for Friday, December 28, 2007 with a back-up date of Monday, December 31, 2007.   In the unlikely event that something would come up, this section would allow an extension of one or two weeks by agreement of both parties.

Councilmember Barsky questioned section 6(a)(4) regarding the “non-foreign person certification.”  Law Director Crites indicated that this language is standard and a formality.  Councilmember Tegtmeyer asked if this was attributable to the Homeland Security Act.  Law Director Crites indicated in the affirmative. 

Councilmember Barsky questioned 11(f) regarding ground water or transmission seepage warranty following the closing.  Law Director Crites indicated that there were certain representations and warranties that each side makes at the time of closing, and that even after the closing, those representations and warranties still hold true. 

Councilmember Mershon indicated that the EFP committee recommended that the proceeds from this transaction specifically go toward debt reduction.  Separately the committee recommended that a policy be adopted that required the proceeds from a capital sale be used for debt reduction or acquisition of a capital asset.  Councilmember Mershon moved to amend section III of Ordinance No. 18-07 as follows:  The proceeds from the sale of the subject property to St. Luke’s Episcopal Church shall be used only for payment of Village debt, which debt reduction shall be accomplished on or before December 31, 2008.  Second by Councilmember Barsky. 

Councilmember O’Keefe questioned the financial benefit of paying down the debt as opposed to using the funds for capital improvements.  Councilmember Mershon indicated that there were no current capital projects to fund.  He further indicated that the EFP committee felt the savings to the Village would be greater if the funds were used to pay down the debt versus holding the funds until a capital improvement or purchase was initiated.  In the event Council authorized a capital improvement or purchase, the Village could borrow money at a potentially reduced interest rate.  Councilmember O’Keefe asked the current interest rate on the Village debt.  Manager Holycross indicated the rate on the current note would be slightly above 3%.  Vice Mayor Herman advised that the EFP committee wanted to insure that the funds would not be placed in the general fund where the monies could be potentially used for ongoing expenses.  Councilmember O’Keefe suggested that there were projects that the Village could fund, projects such as a senior center.  She suggested that a portion of the funds could be earmarked for such a specific, future capital improvement.  Councilmember Mershon indicated that he understood the argument of paying down the debt on Bryn Du versus using the funds for capital assets. However, he did have a concern of holding the funds to wait for ideas on how to spend the funds.  He felt confident that if Council had an idea for a capital project in the future, the funds would be raised by the community or borrowed at that point.  Councilmember Tegtmeyer added that should the Village need to borrow funds, a lower debt/income ratio would make the Village a more attractive borrower.

Councilmember Barsky asked if there were any penalties for paying down the note early.  Manager Holycross indicated that the note was not “callable.”  The 2008 date Councilmember Mershon included in the amendment would allow the funds to be applied to the debt at the end of next year.  Councilmember Barsky asked if the funds from the sale would be invested.  Manager Holycross indicated in the affirmative.  

Mayor Hartfield called for a roll call vote on the amendment to Ordinance No. 18-07.  

Roll call vote on the amendment to Ordinance No. 18-07: Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Herman, and Hartfield.   Motion carried 7-0.   

Roll call vote on adoption of Ordinance 18-07: McGowan, Mershon, O’Keefe, Tegtmeyer, Barsky, Herman, and Hartfield.   Motion carried 7-0.   

Ordinance No. 18-07 passed 7-0 as amended. 

ADJOURNMENT (7:37pm)

            Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Mershon.  Motion carried 7-0.  Meeting adjourned.

Council Minutes November 7, 2007

VILLAGE OF GRANVILLE

COUNCIL MINUTES

November 07, 2007

 

CALL TO ORDER (by Mayor Hartfield at 7:30 PM)

PLEDGE OF ALLEGIANCE  

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.  Law Director Crites introduced Greta Heide who was a high school senior from Olentangy High School.  Greta will be shadowing him for the next three months as she was considering pursuing a law degree.  Council welcomed Ms. Heide to the meeting. 

APPROVAL OF AGENDA (7:31 PM)

Councilmember McGowan moved to accept the agenda as presented.  Second by Councilmember Barsky.  Motion carried (7-0).    

Mayor Hartfield congratulated the Council members on their re-election to Village Council. 

CITIZENS COMMENTS (7:40 PM)

Sharon Sellitto, 215 South Cherry Street, congratulated the Council members on their re-election.  She questioned what John Peckskamp of Big O had indicated the new rate for refuse collection would be when he spoke to Council in August, 2007.  She indicated that the fee has been raised by $5, not the $3 that he seemed to indicate.  Residents do not have the ability to “opt out” of the recycling program to reduce the cost.  Councilmember Tegtmeyer asked if the additional increase could be a general rate increase due to fuel prices.  Councilmember Barsky asked that staff contact Big O to determine current rates and collection services available.

Ms. Sellitto also asked if downtown businesses were able to “buy” parking spaces at St. Edwards Church.  Manager Holycross indicated that he was not aware of any such arrangement.

Gloria Hoover, 213 East College Street, indicated that her rate for trash collection from Big O had also increased.  She indicated that when she contacted Big O, she was advised that the recycling is free, but the increase was due to gas and land fill costs.  When she contacted Waste Management, they indicated that their charges fluctuate each billing cycle.  She also congratulated the re-elected Council members.

Mayor Hartfield closed Citizens’ Comments at 7:45pm 

PRESENTATION

Jack Pryor, Director of the Licking County Building Department 

Mr. Pryor thanked Village Planner Terry for inviting him to speak to the Village Council about the new State mandated standardized building codes for 1-, 2- and 3-family dwellings. 

Mr. Pryor indicated that the State initiated these new standardized building codes.  These codes were designed to enable building contractors to have standardized codes throughout the State.  Previously Licking County applied these codes to new construction and room additions only.  However, these codes now apply to those projects as well as detached garages (200 square feet or more), furnace replacements, electrical service changes, etc.  Village residents will now need to obtain a permit for replacement of items that were not permitted previously.  A draft will be coming from the Licking County Building Department that will outline the items that need a permit. 

Councilmember McGowan asked what the process for obtaining a permit would be and how much permits would cost.  Mr. Pryor indicated that the permit process would be the same as currently exists through the Licking County Building Department.  The cost will vary depending on the scope of the work being done.  

Councilmember O’Keefe asked the effective date of this process.  Mr. Pryor indicated that the State enacted this requirement the first of 2007.  Councilmember McGowan asked what the penalty was if a permit was not acquired.  Mr. Pryor indicated that his department would contact the resident and advise that a permit was needed.  The Village would be responsible for pursuing a resident if a permit was not obtained. 

Councilmember Mershon asked if the effect of the adoption of this uniform code was to prevent a Village, like Granville, from adopting different or more stringent standards without approval.  Mr. Pryor indicated in the affirmative. 

Councilmember O’Keefe asked if contractors will be contacted.  Mr. Pryor indicated that contractors will also be sent the letter currently being prepared.  

Mayor Hartfield asked if the draft letter that Mr. Pryor provided could be posted on the Village of Granville website.  Councilmember Barsky asked if the County would be initiating a press release.  Mr. Pryor responded in the affirmative.

Vice Mayor Herman asked how these standards would benefit the consumer in a municipality that had existing building codes.  Mr. Pryor indicated that he did not have a real answer. 

Law Director Crites asked if the General Assembly was attempting to cover areas of the code that did not previously address the 1, 2, 3-family dwelling.  Mr. Pryor indicated that the home builders initiated this legislation because of the inconsistency of building codes throughout the state. 

Councilmember Tegtmeyer asked if these new codes would preempt other design or architectural codes currently in affect..  Mr. Pryor indicated that those were zoning issues and would not be covered by the new standards. 

NEW BUSINESS 

Ordinance No. 17-07, An Ordinance Providing for the Issuance of not to Exceed $1,205,000 of Notes by the Village of Granville, Ohio, in Anticipation of the Issuance of Bonds for the Purpose of Paying Part of the Cost of Acquiring the Mansion Building Property Located at 537 Jones Road for Village Purpose, and Declaring an Emergency was introduced by Councilmember O’Keefe.  Second by Councilmember McGowan.

Councilmember Barsky asked about the timing issues that were causing the ordinance to be presented as an emergency.  Assistant Director Roberts indicated that this renewal was the fifth issuance of the bonds.  The notes have been rolled annually to take advantage of the lower short term interest rates.  The current note expires December 3, 2007, prior to the next Council meeting.  The offering of this ordinance now was to seek competitive rates prior to December 3rd.  Councilmember Barsky asked for a rationale for why this ordinance could not have been presented thirty days ago.  Assistant Director Roberts indicated that the ordinance could have been presented earlier; however, she was watching for the best rates as close to the bond renewal date as possible.  Councilmember Mershon suggested that next year the ordinance should be adopted earlier and allow the staff to select the optimum time to renegotiate the note.  Law Director Crites indicated that he believed approving the ordinance early did not violate any rules.  Law Director Crites suggested that staff check with Bond Counsel to confirm this information.

Councilmember Tegtmeyer asked if the bonds were being purchased each year for a thirty year period.  Assistant Manager Roberts indicated that the Village was paying down a portion of the principle with each yearly renewal.  This year the amount was estimated at $45,000 to $47,000.  Councilmember O’Keefe asked the original amount of the bond.  Assistant Manager Roberts indicated $1.5 million. 

Councilmember Mershon moved for the approval of the Emergency clause.  Second by Councilmember Barsky. 

Roll call vote on the Emergency: Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Herman, and Hartfield.  Motion carried 7-0. 

Roll call vote on adoption of Ordinance 17-07: McGowan, Mershon, O’Keefe, Tegtmeyer, Barsky, Herman, and Hartfield.   Motion carried 7-0.   

Ordinance No. 17-07 and the Emergency is adopted.   

Ordinance No. 18-07, An Ordinance Authorizing the Village Manager to Enter into a Real Estate Ground Lease and Purchase Agreement for 118 South Main Street, Granville, Ohio, with St. Luke’s Episcopal Church was introduced by Councilmember Tegtmeyer.  Second by Councilmember Barsky. 

Mayor Hartfield set the public hearing for Ordinance No. 18-07 for November 28, 2007. 

Ordinance No. 19-07, An Ordinance Directing the Proceeds from the Sale of Public Property by the Village of Granville to be Used Only for Debt Reduction or the Immediate Purchase or Acquisition of a Capital Asset was introduced by Vice Mayor Herman.  Second by Councilmember Barsky.

Mayor Hartfield set the public hearing for Ordinance No. 19-07 for December 5, 2007. 

REVIEW OF MINUTES

Councilmember Barsky moved to approve the October 17, 2007 minutes as amended.  Second by Councilmember Herman.  

Motion to approve carried 7-0. 

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

Vice Mayor Herman indicated that the EFP committee has met and presented two pieces of legislation to the Council.  The EFP committee will be continuing to work on issues regarding the 2008 budget in order to move forward with the introduction of the budget.  Minutes from the EFP meeting were missing a page.  A complete copy of the October 30, 2007 minutes will be forwarded to Council by email. 

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer reported that the next Foundation meeting will be November 15, 2007.  She also indicated that the Granville Foundation was still looking for new board members.  If Council has suggestions or recommendations, please forward them to Councilmember Tegtmeyer.                

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the change of use application from the Franks-Rogers was tabled.  The timing of moving Dr. Watson into the barn and updating his current office area into a restaurant/carry-out would create issues in the operation of both businesses.  George Fackler’s application for a red roof for his new barn was also approved.  Kubota requested that an additional green roof would be more reflective of a John Deere dealer.  

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Councilmember Barsky indicated the P & Z committee requested that the Granville Planning Commission hold public hearings regarding the Gateway Zoning District during its next two scheduled meetings (November 13th and November 26th).  Councilmember Barsky asked if a public notice was posted.  She also requested that notice be posted on the Village website, an article in the newspaper, and a copy of the plan in the Library. Manager Holycross answered in the affirmative.

Recreation Commission – (McGowan)

No Report 

Route 161 Planning Accord – (O’Keefe)

No Report. 

Comprehensive Plan – (Barsky)

No Report.

Senior Committee – (O’Keefe)

No Report.

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

The minutes of the October 23, 2007 meeting were provided to Council.

OTHER COUNCIL MATTERS 

Councilmember O’Keefe indicated that the Granville Fellowship and the Licking County Health Department will be offering flu shots on Friday, November 9, 2007.

Councilmember O’Keefe also indicated that she had received a phone call from an individual who were upset by the recent article in the Granville Sentinel written by Janet Worth-Weaver which described the death of a deer.  Councilmember O’Keefe asked how the Village would handle a situation similar to this incident.  Councilmember Mershon indicated that the current policy has provisions to handle this type of incident which would include contacting the Granville Police Department. 

Councilmember O’Keefe asked if the Comprehensive Plan could address green belt pathways, as suggested by Janet Worth-Weaver, to move deer out of the Village area.  Councilmember Barsky indicated that the article in Council’s current packet regarding Fire Island discusses those issues.  However, deer were less likely to leave the Village area as long as individuals continued to feed them.  She also indicated that the areas dedicated as green space in the Comprehensive Plan would be the only provision that could provide such access.  Councilmember Tegtmeyer questioned the reason for raising this issue.  Councilmember O’Keefe indicated that a number of people had approached her with concerns regarding the deer issue.  Councilmember Tegtmeyer suggested that these individuals respond to the Open Space survey and the issues regarding green space.  For individuals who find wildlife passageways a concern, they could be redirected to find examples of urban areas that have implemented specific programs and bring them to Council.  

Councilmember O’Keefe asked if Chief Mason had received any information regarding seniors from the Tri-ad Conference.  Manager Holycross indicated that he would check with Chief Mason. 

Mayor Hartfield asked about the Open Space Survey and when the results would be available. Councilmember Tegtmeyer responded that individuals may complete the Open Space Survey online through 9:00pm on November 16, 2007.  The results should be available in December.

Councilmember Mershon moved that the Village Council schedule a Special Council meeting on Wednesday, November 28th, 2007 at 7:00pm.  Second by Councilmember McGowan.  The motion passes 7-0. 

Mayor Hartfield indicated that Council would meet for a Special Meeting on November 28, 2007 at 7:00pm for the public hearing of Ordinance 18-07.  This ordinance will be the only item on the agenda. 

ADJOURNMENT (8:27pm)

            Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Tegtmeyer.  Motion carried 7-0.  Meeting adjourned.

Council Minutes October 17, 2007

VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 17, 2007

  

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites. 

            Councilmember O’Keefe made a motion to excuse Councilmember McGowan.  Second by Councilmember Barsky.  Motion carried (6-0) 

APPROVAL OF AGENDA (7:33 pm)

Councilmember Barsky moved to approve the agenda as presented.  Second by Councilmember O’Keefe.  Motion carried (6-0).    

 

CITIZENS COMMENTS (7:34 pm)

 

Janet Worth, 2020 Burg Street, encouraged Council to vote no to ban the feeding of deer.  She stated that this winter will be particularly harsh and banning the feeding of deer would pit neighbor against neighbor.  Ms. Worth suggested that a wildlife plan be developed as part of the Comprehensive Plan and green belts.  Corridors could be made available for deer to travel away from congested areas into natural safe open areas.  Ms. Worth stated that there was a wealth of information available on the web regarding setting up deer stations to lure them away from urban areas.  Councilmember O’Keefe asked Ms. Worth how she suggested moving deer from areas like Burg Street or Fern Hill to the open areas to graze.  Ms. Worth stated that the Comprehensive Plan had maps depicting areas with waterways and forest areas.  She stated that people might not feed the deer on their property if the deer were fed elsewhere away from the Village.  Ms. Worth stated that the Village could achieve the same end by using different means. 

 

Harry Winter, 150 Thornwood Drive, stated that he agreed with Ms. Worth’s comments 100%.  He stated that if feeding stations were built, the deer would come.  Mr. Winter disagreed with the language in the ordinance that made the hunter responsible for anyone that might accidentally be shot.  He indicated that in the event of a lawsuit, the Village would not be adequately protected.  Mr. Winter had distributed information to Council and requested their feedback.  Council acknowledged receipt of the information.  Mayor Hartfield explained that Mr. Winter’s article was just given to Council that evening.  Mr. Winter stated that the action taken by Council against the deer would not be a wise political move.   Council would be labeled as “Bambi killers.”       

 

Janet Worth stated that she forwarded information to Council regarding the safety and liability issues surrounding bow hunting.  Council acknowledged the receipt of this information.  Ms. Worth stated that a police chief in North Ridgeville, Ohio advised her that a bow and arrow can penetrate a bullet proof vest from within 250 feet.  She urged Council to further investigate this issue. 

Mayor Hartfield closed Citizens’ Comments at 7:50 PM

 

PUBLIC HEARING

 

Ordinance No. 14-07, To Enact Section 505.115 of the Codified Ordinances to Restrict the Feeding of Deer within the Village of Granville. 

 

Jennifer Myer, 201 Fern Hill Drive, stated that she was contacted by a reporter from the Sentinel because a neighbor had reported that she fed the deer.  She stated that she moved to Granville two years ago from North Carolina.  She and her husband purchased three acres on Fern Hill because of the natural environment.  Ms. Myer believed Council did not have the authority to take away her right to do what she wanted to do on her property.  Ms. Myer stated that some people suggested that the deer were becoming aggressive.  She believed there were no known deer attacks due to deer not being fed – no empirical evidence.  Ms. Myer stated that she lived in America and her rights should not be taken away.  She stated that this situation was not the result of deer eating someone’s geraniums.  Ms. Myer ended by stating that there should be empirical evidence in place, regardless of how someone feels about feeding the deer. 

 

Sharon Sellito, 215 South Cherry Street, stated that she was in agreement with Ms. Myer’s comments.  She stated that the bow hunters said the deer would not have enough food to survive this winter.  She believed that it was too late in the season to ban the feeding of deer.  Ms. Sellito stated that the ordinance required someone who feeds deer to prove that they were not guilty.  The ordinance implied that if you had an apple tree in your yard – you would be guilty of feeding the deer.  She asked about seasonal ornamental decorations such as corn stalks.  Would those be construed as feeding the deer?  She also stated that a $150 fine was too much.  The offense should be treated similarly to a traffic ticket.  Ms. Sellito stated that there were many people who find tremendous joy in feeding the deer, and hunters luring deer into traps was murder.  Mayor Hartfield stated that the ordinance referred to ornamental decorations as not being considered feeding the deer.  She stated that a $150 fine is the maximum fee. 

 

Janet Worth distributed information about Fire Island National Seashore and methods they used to deal with deer problems.  She also stated that her neighbor was given permission, by the game warden, to hunt deer from dusk to dawn.  She stated that she was offended that her family must now use caution when on her own property.

 

Terri Hogue, 39 Victoria Drive, stated a heartfelt concern about this entire situation.  She stated that she fed the deer daily in her yard and felt like she knows the deer.  Ms. Hogue stated that she would feel terrible not to be able to feed them any longer.  She stated that to some the deer seemed like a nuisance, but they were not a nuisance to her.  She asked Council how they could tell her what she could do on her own property as she paid taxes and owned the land. 

 

Tim Hughes, 630 Newark Granville Road, stated that he was in full support of the ordinance.  He thanked Council for taking the time to address the deer problem.  He felt the Village was not the place for deer and he saw this issue as a potential for car accidents.  Mr. Hughes questioned Chief Mason as to the number of deer-vehicle accidents. Chief Mason agreed that the Granville Police Department received a number of calls regarding deer issues and that many deer-vehicle accidents go unreported.  Mr. Hughes also stated that deer have been known to get aggressive and charge people. 

 

Jennifer Myer suggested installing deer feeding stations outside of the Village as a reasonable compromise for those who want to feed the deer. 

 

Janet Worth stated that she was allowed to feed the deer in the Township, but there was no safe haven for them.  Ms. Worth stated she would like to see feeding stations located outside of the Village.  Mayor Hartfield suggested that Ms. Worth contact the Township Trustees about this issue. 

 

Terri Hogue asked what the difference was in feeding birds and squirrels compared to deer.  She stated that she feeds all animals including the deer.

 

Mayor Hartfield closed the public hearing for Ordinance No. 14-07 at 8:20 PM

 

Ordinance No. 15-07, To Amend Ordinance No. 17-06 Providing for Adjustments of the Annual Budget for Fiscal Year 2007 and Revising Sums for Operating Expenses.

 

No one appeared to speak about Ordinance No. 15-07.  Molly Roberts, Assistant Village Manager, was available to address any questions or concerns from Council. 

 

Mayor Hartfield closed the public hearing for Ordinance No. 15-07 at 8:21 PM

 

OLD BUSINESS

             

Ordinance No. 14-07, To Enact Section 505.115 of the Codified Ordinances to Restrict the Feeding of Deer within the Village of Granville was re-introduced by Councilmember Barsky.  Second by Councilmember O’Keefe. 

 

Discussion: Vice Mayor Herman stated that he does not see a reference to seasonal ornamental decorations.  He suggested language to be added to Section 7 to address this issue.  Councilmember Mershon stated that he believed seasonal items could be left to the discretion of the Village Manager.  Vice Mayor Herman agreed.  Councilmember Tegtmeyer stated that the intent of the ban was to manage the deer population as it currently exists.  She stated that one reason the problem existed was due to the various food sources available in the Village.  She understood that this debate was personal in nature to many people.  Councilmember Tegtmeyer stated that much research still needed to be done.  She went on to say that it was important to address whether feeding outside the Village was a reasonable option and the possible impact to the Township ecosystem.  Councilmember Barsky stated that she agreed.  The deer were currently in an urban environment.  Councilmember Barsky stated that the Village would continue to review viable alternatives.  She stated that the Village did have a problem and that Council had spent several years looking at various solutions.  She stated that she did not see any other viable alternatives and favored the ban on feeding deer.  Councilmember Barsky commended Manager Holycross on the research and work done with regard to the deer situation.  Mayor Hartfield stated that the police department should initially issue warnings to individuals in violation of this new ordinance.  Chief Mason stated that the department always issues warnings when a new ordinance was passed. 

 

Vice Mayor Herman read aloud a proposed amendment to Section 7.  Councilmember O’Keefe made a motion to amend Section 7 of Ordinance No. 14-07 as follows:

“As determined by the Village Manager, temporary, seasonal ornamental decorations.” 

Second by Councilmember Tegtmeyer.  Motion carried 6-0.  Ordinance No. 14-07 is amended.    

 

Councilmember Mershon suggested amending Section D2.  Vice Mayor Herman stated that the word “emergency” would allow a threshold.  Councilmember O’Keefe stated that she agreed with this amendment to address conditions such as ice storms.    Councilmember O’Keefe made a motion to amend Section D2 Ordinance No. 14-07 as follows:

“The prohibition in paragraph (a) shall not apply to feeding that is authorized by the Village Manager on an emergency basis.”  Second by Vice Mayor Herman.  Motion carried 6-0.  Ordinance No. 14-07 is amended. 

 

Roll Call Vote on the amended version of Ordinance No. 14-07: Barsky, Mershon, O’Keefe, Tegtmeyer, Herman, and Hartfield.  Motion carried 6-0. 

 

Ordinance No. 14-07 is adopted as amended

 

Ordinance No. 15-07, To Amend Ordinance No. 17-06 Providing for Adjustments of the Annual Budget for Fiscal Year 2007 and Revising Sums for Operating Expenses was reintroduced by Councilmember Tegtmeyer.  Second by Councilmember O’Keefe. 

 

Discussion: None. 

 

Roll Call Vote on Ordinance No. 15-07: Barsky, Mershon, O’Keefe, Tegtmeyer, Herman, Hartfield.  Motion carried 6-0.

 

Ordinance No. 15-07 is adopted.

 

NEW BUSINESS

 

Resolution No. 07-49, A Resolution to Authorize the Village Manager to Advertise for Bids for the Purchase of Water Treatment Chemicals was introduced by Vice Mayor Herman.  Second by Councilmember O’Keefe. 

 

Discussion:  None.

 

Roll Call Vote on Resolution No. 07-49: Tegtmeyer, O’Keefe, Mershon, Barsky, Herman, Hartfield.  Motion carried 6-0. 

 

Resolution No. 07-49 is adopted. 

 

Ordinance No. 16-07, To Enact Chapter 1173 and to Amend Chapter 1189 of the Codified Ordinances to Establish Zoning Regulations for the Village Gateway District. 

 

Discussion:  Council acknowledged the receipt of the new zoning regulations and referred them to the Planning Commission for review.  Vice Mayor Herman questioned what a reasonable time frame would be to solicit feedback from the Planning Commission.  Councilmember Barsky recommended that Council review all comments by their first meeting in December.  Councilmember Mershon added that this would include public input.  Planning Commission would hold public hearings in November to receive public input. 

 

Resolution No. 07-50, A Resolution to Authorize the Village Manager to Advertise for Bids for a Generator to Serve the Welsh Hills Road Booster Pump Station and Lift Station was introduced by Councilmember Mershon.  Second by Councilmember O’Keefe. 

 

Discussion:  Manager Holycross stated that this project was included in the 2007 budget.  Councilmember Mershon asked if this was the last lift station without a generator.  Manager Holycross stated that he believed it was, but he was not certain. 

 

Motion carried 6-0.  Resolution No. 07-50 is adopted. 

Discussion of the possible sale of a building located at 118 South Main Street.

Law Director Crites stated that thirty days ago Council asked him to meet with St. Luke’s Church regarding the possible sale of the old Village hall building at 118 South Main Street to the church, who currently rents the building.  He informed Council that St. Luke’s was interested in purchasing the building.  The Village staff was asking for Council’s guidance on how to proceed.  Mayor Hartfield suggested emailing or phoning comments/suggestions.    Councilmember Tegtmeyer asked the time frame.  Law Director Crites stated that the representative for St. Luke’s indicated that they would like to close on the building by the end of December, if possible.  Councilmember Mershon asked what was required of Council.  Law Director Crites stated that it could be done by ordinance.  Councilmember Mershon stated that Council had decided not to meet on November 21st, due to the Thanksgiving holiday.  Council would need to have a special meeting to permit public comment.  Would that preclude a December closing? Councilmember Barsky stated that if Council did want to move forward, she suggested scheduling a special meeting.  Council agreed and discussed having a special meeting on November 28th.  Councilmember O’Keefe asked if it was a hardship for St. Luke’s if the transaction did not take place before December 31st.  Law Director Crites stated that their counsel made no such indication.  Councilmember Mershon stated that he recommended that any proceeds of the sale be used for capital improvements, not put into the general revenue fund.  Vice Mayor Herman agreed that the proceeds be separated from the general fund.  Councilmember Tegtmeyer suggested that this issue be discussed in the EFP meeting on October 30th.  Vice Mayor Herman suggested that the issue of handling the proceeds be added to the EFP agenda.   

 

REVIEW OF MINUTES

Regularly Scheduled Meeting of October 3, 2007.

Councilmember Mershon made a motion to approve the minutes as amended.  Second by Councilmember Barsky.  Motion to approve carried 6-0. 

 

Mayor Hartfield commended Ms. Prasher for the good use of paper by printing the minutes front to back. 

 

Councilmember Mershon suggested that all of the literature regarding the deer issue be available on the web to conserve paper.  Manager Holycross stated that this could be done.

 

MAYOR’S COURT REPORT – September

The Mayor’s Court Report for the month of September was presented for review.

 

Councilmember O’Keefe moved to accept the September report.  Second by Councilmember Barsky.  Motion carried 6-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – September

The Manager’s Report for the month of September was presented for review. 

 

Discussion: Councilmember O’Keefe noted that trucks passing through the Village were not being weighed. Chief Mason indicated that, due to mechanical issue, the scales were closed; however, repairs were recently completed.    

 

Councilmember Mershon moved to accept the September report   Second by Councilmember O’Keefe.  Motion carried 6-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

Vice Mayor Herman stated that the minutes accurately reflect the happenings of the last meeting.  He stated that they also met this evening to discuss employee benefits.  The Manager would be moving forward with items discussed at this meeting.

 

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer indicated that the Granville Foundation was looking for four new board members.  If Council has suggestions or recommendations, please forward them to Councilmember Tegtmeyer.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report.

 

Planning Commission – (O’Keefe)

No Report.

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Councilmember Barsky stated that Council would be receiving the proposed zoning changes to the Codified Ordinances.  She suggested that Council hold a work session prior to the introduction of the zoning changes as it was a lengthy document.  Jack Thornborough, resident, asked that the proposed zoning changes be made available on the web.  Councilmember Barsky stated that copies of the Gateway Zoning District were distributed and public hearings would be held. She suggested emailing any comments/changes to Manager Holycross.  Mayor Hartfield questioned if she should recuse herself from discussions concerning the Gateway District.  Law Director Crites stated that he would review the issue as Mayor Hartfield does own property in this area.  Councilmember Barsky stated that she would like to see the Gateway District and other proposed zoning changes reviewed by the Planning Commission and public hearings set.  She stated that Council would like as much public input as possible.  Councilmember Mershon asked if Council was permitted to attend the public hearings.  Law Director Crites indicated in the affirmative. 

 

Comprehensive Plan – (Barsky)

No Report.

 

Recreation Commission – (McGowan)

No Report.

 

161 Accord – (O’Keefe)

No Report.

 

Senior Committee – (O’Keefe)

No Report.

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky stated that leaf pick-up began this week.  She stated that the fall tree planting has also begun.  Unfortunately, there was not enough funding to plant all of the trees that could have been planted. She advised Council to expect a request from the Commission for additional funding in next year’s budget.  Councilmember Barsky stated that a recent court case resulted in a judgment against AEP.  As a result, there could be cuts in AEP’s crew. 

 

Union Cemetery (Mershon)

Councilmember Mershon stated that the final clean-up of the year would be October 23rd at 7:00 PM. 

 

OTHER COUNCIL MATTERS

Councilmember Tegtmeyer stated that the Township Open Space Committee has met several times.  The Committee would be mailing out postcards requesting that Village and Township residents complete a survey that would be accessible through the Granville Township and Village of Granville web sites.  She stated that this committee would be making recommendations to the Township Trustees regarding specific parcels or goals for the Township to implement.  She stated that hard copies of the survey were also available at the library and the Village Office.  Councilmember Tegtmeyer stated that there would be a public hearing on November 1st at 7:00pm at the Granville School District Office to address any questions/concerns.  

Chief Mason stated that he attended a State Tri-Ad Conference with the local Sheriff’s Office.  The conference suggested better ways to assist seniors in the community as well as autistic children.  He stated that one suggestion was to distribute bracelets to children with autism, while another suggestion was a mechanism to cause the porch light to blink if a person was in need of assistance.  Councilmember O’Keefe asked if the details of this information could be forwarded to the senior center.  Chief Mason agreed to forward this information and any future correspondence to Councilmember O’Keefe. 

Councilmember Barsky asked if the Broadway Pub issue had been resolved.  Manager Holycross stated that everyone had been contacted; however, he had not received any response at this time.

ADJOURNMENT

            Councilmember O’Keefe moved to adjourn the meeting.  Second by Councilmember Tegtmeyer.  Motion carried, 6-0.  Meeting adjourned.

Council Minutes October 3, 2007

VILLAGE OF GRANVILLE 

COUNCIL MINUTES

 

October 3, 2007

  

CALL TO ORDER (by Mayor Hartfield at 7:30 PM)

PLEDGE OF ALLEGIANCE  

ROLL CALL 

Those responding to the roll call were Councilmembers Barsky, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites. 

Councilmember Barsky made a motion to excuse Councilmember Tegtmeyer.  Second by Councilmember O’Keefe.  Motion carried 6-0.

APPROVAL OF AGENDA (7:31 PM) 

Councilmember O’Keefe moved to accept the agenda as presented.  Second by Councilmember Mershon.  Motion carried (6-0).     

 

CITIZENS COMMENTS (7:32 PM)

 

Mark Parris, 251 Bryn Du Drive, spoke in support of the ordinance to ban the feeding of deer.  The Village should have the authority to declare this ordinance an emergency in the event of extreme conditions that could result in hardship for animals.  His concern was to provide an option in the ordinance that would encourage the Village to permit the feeding of animals in emergency situations such as an ice storm, draught or other emergency scenarios. 

 

Sharon Sellitto, 215 South Cherry Street, questioned if the feeding ban would require someone to inspect bird feeders.  She asked if there was really a problem.  Mayor Hartfield indicated that she had received several reports of people who feed the deer.

 

 

 

Mayor Hartfield closed Citizens’ Comments at 7:37pm  

 

 

 

PUBLIC HEARING 

 

            Ordinance No. 13-07, An Ordinance to Enact Section 505.111 of the Codified Ordinances to Allow Limited Hunting as Part of a Deer Management Program and Declaring an Emergency. 

 

Janet Worth Weaver, 2020 Burg Street, stated according to the deer management program, there have only been sixty-two (62) deer-vehicle collisions in Granville since 2004, which averages less than 6 per year. She reported that she was advised by a Township Trustee that “they” had been too busy to make an accurate count of the deer population.  There are less expensive methods to determine an estimate of the deer herd such as using spot light counts.  She also quoted a Texas, ex-bow hunter, who stated that “the best bow hunters wound more animals than the novices.  Novice archers miss, while better shooters connect and wound.”  She also indicated that most suburban homeowners in the past have not wanted hunting in their neighborhoods for safety, aesthetics, and ethics.   She indicated that the deer population will fluctuate with the availability of food, habitat, parasites, and disease.  She then asked Council if they are okay if someone is injured due to the implementation of this deer management program.  She provided an article from the Cleveland Sun News which discussed the failure of a bow hunting program proposed for North Ridgeville, Ohio.  She stated that the local police chief did not support the program for safety reasons.  She asked Council if they felt that this program is safe and that Council would not be liable.  Councilmember Mershon indicated that he would like to include Ms. Worth’s question as part of Council’s discussion of the proposed program and proceed to hear everyone’s comments. 

 

Ed McCaul, 112 Victoria Drive, questioned if the ordinance would allow nuisance hunting all year round.  The current program provided only a small window of time for hunting.  Vice Mayor Herman indicated that currently the program would follow the state hunting season, but the option to extend hunting based on nuisance issues was possible.  Mr. McCaul asked if a landowner could request a nuisance permit from the game warden.  Manager Holycross indicated that the Village would have to approve hunting outside the state hunting season.  Mayor Hartfield stated that the effectiveness of the program would be assessed prior to extending the program. 

 

Sharon Sellitto, 215 South Cherry Street, confirmed that the bow hunting season was five months long which seemed like half the year, not a small window.  She also reported that she had spoken with a resident of McKean Township who indicated that she has found deer pierced with arrows throughout her wooded area.  She also questioned if there was a real problem of individuals feeding the deer.  She indicated that people should just learn to live with the deer.  Mayor Hartfield indicated that there had been a number of complaints regarding individuals feeding deer.  Ms. Sellitto also questioned Item J of Section 2 of the Hunting Agreement regarding a deer being wounded.  She questioned why the police department would be called.  Mayor Hartfield indicated that hunters must contact the police if a deer leaves the hunting area.  A police officer must accompany a hunter onto property outside the hunting zone in order to retrieve a wounded deer.

 

Susan Wollard, 670 Burg Street, indicated that she moved into the community seven years ago.  The local wildlife and open space were the main reasons she and other people move to Granville.  She did not want anyone (hunters) in her yard and did not want anyone telling her what she can and cannot feed.  She did encounter a bow hunter on a friend’s property who had just downed a deer.  She indicated that she was very frightened.  She requested that Council continue to maintain the wildlife treasures of Granville.   

 

Dawn Busalacchi, 115 Shawn Court, commented that she felt the deer issue was a public emergency with regard to deer-vehicle collisions.  She has seen daylight deer-vehicle collisions, deer-cyclist collisions and deer running throughout the development.  She stated the system was out-of-balance.  Her main concern was deer-vehicle collisions, especially those involving youthful drivers.  There is no longer a natural ecosystem; the deer no longer have any natural predators.  She felt the issue was a public emergency.  Ms. Busalacchi asked how far a hunter would be from a structure.  Mayor Hartfield indicated that only property owners who granted access to their property would be used as potential hunting areas.  All adjacent property owners would be notified by mail. Ms. Busalacchi indicated that adjacent property owners should be notified by certified mail. 

 

Bob Malcuit, 526 West Broadway, agreed that the deer population is out-of-control.  He indicated his concern for the initiation of a bow hunting program because of the issue of just wounding deer.  He recommended a sharpshooting program similar to one in Hilton Head, South Carolina. The program was discrete and successful in culling the herd.  He suggested that if the bow hunting program was not effective, then a sharpshooting program should be considered.  

 

 

 

Debbie Troutman, 205 South Pearl Street, has a small lot in the center of town.  She indicated that the deer had become an extreme problem, particularly this year.  She indicated that just recently she had a personal encounter with four deer who were not intimidated by her presence.  She was interested in anything Council can do to remove the deer from her yard. 

 

Ailene Fenton, 220 Victoria Drive, questioned the jurisdictional issues of Granville properties that adjoin Newark properties.  She expressed concerns about notifying Newark property owners about hunters as well as individuals from Newark coming onto her property.  Mayor Hartfield indicated that hunters will only be permitted to hunt on properties that have been approved by the Village. All hunters would need to be approved to participate in the hunting program.  Vice Mayor Herman indicated that all property owners will be contacted regardless of the municipality and anyone who trespasses on her property should be reported to the Granville Police Department. 

 

Mark Parris, 251 Bryn Du Drive, reported that if you are hunting anywhere in the State of Ohio, hunters are required to have written permission from the homeowner to hunt on any property.  As Council considers the issue of deer over population and measures to manage that population, Mr. Parris requested that Council base their decision on biologically sound information and objective sources.  He quoted Wayne Pacelle, executive director of the United States Humane Society, “We are going to use the ballot box and the democratic process to stop all hunting in the United States.  We will take it species by species until all hunting is stopped in California, and then we will take it state by state.”  He pointed out that some organizations and information have agendas that might preclude them from considering the whole category of options.  He stated that he understood that hunting in the Village would be a challenge.  He also agreed that all practical non-lethal measures should be incorporated into this management policy.  However, all the non-lethal methods would not reduce the population of the herd.  He believed that culling the herd was needed to maintain the health and welfare of the general deer population.  Uncontrolled and unmanaged deer populations result in deer continuing to breed.  He agreed with the non-mandatory use of tree stands for all locations.  He encouraged the Village to find a suitable location for hunter’s to field dress deer.  He also suggested that the background check be waived if the hunter could produce a license certificate or permit that required a background check to obtain.

 

 

 

Eleanor Cohen, 331 East Broadway, identified herself as a Village resident with a confined yard.  She agreed that the Village has a deer problem.  She indicated that her yard is full of deer droppings.  She also conveyed an incident where a deer jumped over her while she was working in her backyard.  Deer have huffed at her while she worked in her yard and she was unable to intimidate the deer when she tried to frighten them away.  She indicated that a repellant spray was effective in her yard until she left for vacation and the deer ate her garden.  She questioned Council about the specifics of hunting in the downtown Village area.  Mayor Hartfield indicated that some properties would not be eligible for hunting in the Village due to size and location.  However, there are several properties that would be available to hunters. 

 

Janet Worth Weaver, 2020 Burg Street, reported that there were several spray repellants that were effective such as Plantskydd.  She asked Council again about the liability issue of someone being injured by a hunter.  Law Director Crites responded that the Village would probably not have any liability under Ohio Revised Code section 2744.  He also indicated that the homeowner could have possible liability as well as the bow hunter.

 

 

 

Sharon Sellitto, 215 South Cherry Street, was confused about the liability issue.  Law Director Crites repeated that the Village, more than likely, would not have any liability.  The homeowner, with a signed release, could also be released of any liability.  However, Mr. Crites indicated that there have been attacks on releases and waivers of liability where these documents have been defeated.  Ms. Sellitto asked about a tenant who if shot would they have recourse against the property owner who had given permission to allow hunting.  Law Director Crites indicated that he is Counsel to the Village and cannot answer questions that could be construed as giving legal advice.  

 

Art Morrow, 736 Mt. Parnassus Drive, indicated that he thought the hunter would be liable in the event of an accident.  He also reported that the deer over population problem had only become an issue in the last ten years.  He indicated that when he was a child in Granville, he rarely saw a deer, even in the Township.  He indicated his support for the ordinance and hoped the Council would approve the ordinance.  He asked how close the Village was to implementing the program.  Manager Holycross indicated that the program could be in place this month.  

 

Fred Allen, 40 Penny Avenue, Newark Ohio, indicated that he has hunted all of his life.  He reported that he has hunted using nuisance permits in local orchards.  He reported that a crossbow is more deadly than a long bow.  He suggested that the ordinance should have some measure to retrieve deer that may travel out of the hunting area.  Hunters are not permitted on any property without permission, and homeowners should contact the police immediately if someone was on their property.  He also indicated that this winter will be a hard winter on the deer as the orchards did not produce a lot of fruit this year.  

 

Tim Hughes, 630 Newark-Granville Road, thanked Council for addressing this issue.  This ordinance was not designed to be a recreational hunting program.  The Village would be selecting qualified hunters to reduce the herd, not to eliminate the herd.

 

 

 

Mayor Hartfield closed the public hearing for Ordinance No. 13-07 at 8:38pm

 

OLD BUSINESS

 

 

 

Ordinance No. 13-07, An Ordinance to Enact Section 505.111 of the Codified Ordinances to Allow Limited Hunting as Part of a Deer Management Program and Declaring an Emergency was introduced by Lon Herman.  Second by Councilmember Mershon. 

 

Discussion:

 

Councilmember O’Keefe indicated her concern regarding the safety of the program.  Her specific concerns were regarding the background checks for hunters and the notification process of adjacent property owners.  Manager Holycross indicated that all reasonable methods would be used to notify residents that hunters would be in their neighborhood.  Councilmember O’Keefe asked if newspaper notification would be possible.  Manager Holycross indicated that maps could be provided on the web site with addresses and flyers provided to the neighborhoods. 

 

Councilmember Barsky asked why the reduction of distance from a structure from 250 feet to 100 feet.  Manager Holycross indicated that the 100 feet standard was currently in the ordinance for the area south of State Route 16.  He felt that same standard should be applied throughout the ordinance.  He also indicated that hunters would be required to meet with property owners to determine areas that would be most suitable for hunting. 

 

Councilmember Barsky also related that the information provided to Council seems to indicate that non-lethal methods are not effective for herd reduction.  She stated that whatever lethal method was used should be as humane as possible.  She indicated concerns about the program being a pilot program.  She also had an issue with the specificity in the ordinance regarding the qualifications of the hunters.  She was also concerned about the lack of specific deer counts in the Village.  Councilmember Barsky did not believe that Council had all of the information, but the program needs to proceed in a controlled manner. 

 

Councilmember O’Keefe asked if the ordinance allowed bow hunting or cross bow hunting.  Vice Mayor Herman indicated that the ordinance would permit both.  Manager Holycross indicated that state regulations also apply equally to both types of bows. 

 

Councilmember Herman indicated that ODNR estimated the herd size as being 1,000.  He further commented that the hunters would help identify herd size and location while hunting.  He also advised Councilmember Barsky that he had questioned the identification of the program as a pilot program.  He explained that the program would be evaluated at the end of the season to determine the effectiveness of the program as well as safety aspects of the program.  He indicated that he would like Council to be updated as to the number of hunters and the number of deer being culled. 

 

Councilmember O’Keefe asked if the Chief of Police would be approving the hunting locations.  Manager Holycross indicated that the locations would be properties offered by residents, that met the criteria for the program and that were appropriate locations. 

 

Councilmember Barsky questioned why the Village would use public park property if the Township prohibits the use of public property.  Manager Holycross indicated that he did not want to rule out the use of park property.  The Township is considering opening the cemetery to hunters. 

 

Councilmember Barsky indicated that she was not in support of the ordinance as an emergency measure.  Councilmember Mershon inquired if the purpose of the emergency was to not lose thirty days of the hunting season.  He asked how quickly the rules would be in place for the program.  Manager Holycross indicated the program could be in place within two weeks.  Councilmember Barsky indicated that there would not be much time lost on enacting the ordinance.  Vice Mayor Herman also responded that removing the emergency measure would allow more time for the public to voice their opinions regarding the ordinance.  

 

Councilmember O’Keefe confirmed that the requirements implemented in the Village deer management program would include all state requirements.  Mayor Hartfield responded in the affirmative. 

 

Councilmember Mershon asked if the rules of the program could be reviewed by Council at its next meeting, prior to the effective date of the ordinance.  Manager Holycross and Law Director Crites answered in the affirmative.  Manager Holycross indicated that the rules could indeed be formalized at Council’s next meeting. 

 

Councilmember Barsky asked if it was possible to put more specificity in the ordinance as to what the regulations would be or reference another document which would contain the rules.  Law Director Crites indicated that including that specific language in the ordinance would not be necessary.  Councilmember Mershon indicated that he felt it was of value to allow flexibility in the ordinance in order for the Chief and staff to adopt or make changes to the rules as the program progressed.  Council would still be responsible for the review of the regulations.  He indicated that he would not like to codify what the rules were and allow Council to just review the rules.  Councilmember Barsky agreed on allowing flexibility, but wanted to ensure that there would be rules and that all parties would understand that regulations exist.  Law Director Crites reported that this ordinance, as is, gives Chief Mason and the staff flexibility, but clearly indicate that there are regulations that must be followed.  

 

Vice Mayor Herman suggested that an addition be added to the ordinance that would include an annual or periodic review by Council.  Councilmember Barsky suggested that the ordinance be reviewed to assess the effectiveness of the program.  Councilmember Mershon suggested that the LSSU committee would be the appropriate group to review the effectiveness of the program. This ordinance is not a Village hunt, but provides Village folk the same options as Township residents with more stringent safety requirements.  The residents have requested that Council address this issue and by passing this ordinance would be giving residents an option to handle the deer issue.  Councilmember O’Keefe indicated that it would be good addition to the ordinance to include a review process to access the effectiveness of the program. 

 

Mayor Hartfield asked if there were any other questions or additional comments. 

 

Councilmember Mershon moved to vote on the emergency measure in section 2 of Ordinance 13-07.  Second by Councilmember McGowan. 

 

Mayor Hartfield called for a roll call vote on the emergency clause of Ordinance 13-07.   

 

Councilmember Barsky              NO

Councilmember Tegtmeyer        ___

Councilmember McGowan         YES

Vice Mayor Herman                    NO

Councilmember Mershon           NO

Mayor Hartfield                          YES

Councilmember O’Keefe            YES

 

 

 

Roll call on Ordinance No. 13-07.  Defeated. 

 

Mayor Hartfield announced that the emergency for Ordinance 13-07 was defeated. 

 

Ordinance No. 13-07, An Ordinance to Enact Section 505.111 of the Codified Ordinances to Allow Limited Hunting as Part of a Deer Management Program was moved for adoption by Vice Mayor Herman.  Second by Councilmember McGowan. 

 

Discussion:

 

Vice Mayor Herman moved to add a friendly amendment to Ordinance No. 13-07 to section (1)(d): “A report on program performance shall be made available to the Village Council no later than ninety (90) days following program implementation and no later than annually thereafter.”  Second by Councilmember Barsky.  

 

Mayor Hartfield called for a roll call to adopt the amendment to Ordinance 13-07. 

 

Councilmember Barsky               YES

Councilmember Tegtmeyer        ___

Councilmember McGowan         YES

Vice Mayor Herman                    YES

Councilmember Mershon             NO

Mayor Hartfield                           YES

Councilmember O’Keefe            YES

 

 

 

 

Mayor Hartfield called for a roll call vote for the adoption of Ordinance No. 13-07 as amended. 

 

Councilmember Barsky              YES

Councilmember Tegtmeyer        ___

Councilmember McGowan         YES

Vice Mayor Herman                    YES

Councilmember Mershon           YES

Mayor Hartfield                           YES

Councilmember O’Keefe            YES

 

 

 

Mayor Hartfield announced that Ordinance 13-07 as amended passed 6-0 without an emergency. 

 

River Road Development Project Update. 

 

Mayor Hartfield recused herself as Vice Mayor Herman opened the discussion of the River Road development project.  Vice Mayor Herman asked staff for an updated report. 

 

Manager Holycross reported that staff had met with the River Road steering committee members to obtain their suggestions and recommendations regarding proposed zoning changes using the Suburban Business District as the base zoning code.  Council was provided with a spreadsheet that outlined the current suburban district zoning requirements, the proposed changes to that district, and the recommended changes made by the River Road property owners.  Specific areas that require review were density (number of units per acre, square footage per acre), maximum building size, tenant size, and drive-thru options that are beyond the current scope of the existing SBD. 

 

Councilmember Mershon indicated that he believed there was no support from Council for any change in the drive-thru portion of the code.  In order to limit discussion about a topic that Council was not interested in changing, he was initiating this comment.  Fast food drive-thrus should not be added to an already dense area, bank drive-thrus would still be considered conditional.  Councilmembers McGowan, Barsky and O’Keefe agreed with Councilmember Mershon.  Manager Holycross indicated that there was very little deviation in the code from what was already proposed. 

 

Councilmember Mershon suggested taking the recommendations of the staff, amending the fast food drive-thru section, and draft an ordinance creating a new zoning district.  Council could then begin the process of considering it publicly.  He indicated that the new zoning district was a unique area that would not initiate making changes in the other zoning districts. 

 

Vice Mayor Herman agreed and asked staff how quickly Council could receive something to review.  Manager Holycross asked if the ordinance should go to the Planning and Zoning committee first.  Council agreed that the information should be presented to Council as a whole.  Manager Holycross indicated that an ordinance could be introduced at the next Council meeting. 

 

Councilmember Barsky suggested that Council may need to provide two or more public hearings to provide adequate time for the public to review the proposed new zoning district. 

 

Manager Holycross asked what additional information did Council need to make a decision in order to move forward with the annexation process. Councilmember Barsky indicated that when the property owners see an ordinance being proposed, that sends a message as to Council’s intentions.  There would still be financial issues that need to be addressed; however, those issues could be addressed at a later date.  Councilmember Mershon indicated that this new zoning district would be applicable to any of the areas south of Raccoon Creek.  Council would also need to identify the expected costs on the first phase of annexation and determine the cost to extend sewers into that area. 

 

Resident Ben Barton asked if the property owners could seek private bids for infrastructure improvements.  Councilmember Mershon indicated that the Village would certainly be open to a proposal to the sharing of costs. 

 

Vice Mayor Herman indicated that he did not feel Council needed more information to move the process forward.  

 

Resident Ben Barton asked if the land owners’ recommendations for zoning changes would be included in the draft.  Councilmember Mershon responded that staff would prepare an ordinance based upon staff recommendations and Council would address any additional comments.  Council would work through any property owner issues at the next meeting. 

 

Manager Holycross asked Council if staff felt some of the property owner’s suggestions were beneficial, could they be included in the draft.  Council agreed in the affirmative.  Councilmember Barsky cautioned making changes to the building size. 

 

Village Planner Terry asked Council if annexation petitions could be submitted by the landowners prior to the ordinance being passed.  Councilmember Mershon indicated that property owners would not sign an annexation petition until they know what the zoning was going to be.  Vice Mayor Herman responded that there was an advantage to keeping the two as close together as possible.  A public hearing would help provide more direction to that process. 

 

Vice Mayor Herman asked if there was any further discussion.  Mayor Hartfield rejoined the meeting. 

 

NEW BUSINESS 

 

Resolution No. 07-48, To Ratify the Appointment of Jeff Gill to the Board of Zoning and Building Appeals for the Village of Granville was introduced by Councilmember Barsky.  Second by Councilmember O’Keefe. 

 

No discussion 

 

Resolution No. 07-48 is adopted.  Motion passed 6-0. 

 

Ordinance No. 14-07, To Enact Section 505.115 of the Codified Ordinances to Restrict the Feeding of Deer within the Village of Granville was introduced by Councilmember Mershon.  Second by Councilmember O’Keefe. 

 

Mayor Hartfield set the public hearing for Ordinance No. 14-07 for October 17, 2007. 

 

Ordinance No. 15-07, To Amend Ordinance No. 17-06 Providing for Adjustments of the Annual Budget for Fiscal Year 2007 and Revising Sums for Operating Expenses was introduced by Vice Mayor Herman.  Second by Councilmember Mershon. 

 

Mayor Hartfield set the public hearing for Ordinance No. 15-07 for October 17, 2007 

 

REVIEW OF MINUTES

 

Councilmember Barsky made a motion to move the September 5, 2007 minutes off the table. Second by Councilmember O’Keefe.  

 

Motion to remove the minutes from the table carried 6-0.

 

 

 

Councilmember Mershon moved to approve the September 5, 2007 minutes as amended.  Second by Councilmember McGowan.  

 

Motion to approve carried 6-0. 

 

Councilmember Barsky moved to approve the September 19, 2007 minutes as amended.  Second by Vice Mayor Herman.

 

 

 

Motion to approve carried 6-0. 

 

Councilmember Mershon suggested that Council email corrections to the minutes to the Clerk prior to the Council meeting; other Councilmembers agreed.  The Clerk welcomed the suggestion and agreed to the change in procedure. 

 

COMMITTEE REPORTS 

 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

 

The next meeting is scheduled for Wednesday, October 10th at 5:30pm.  Vice Mayor Herman asked if the meeting could be moved back to 6:30pm.  Councilmember Mershon indicated in the affirmative.  Vice Mayor Herman indicated that he would check with Councilmember Tegtmeyer and let everyone know the confirmed time. 

 

Granville Foundation – (Tegtmeyer)

 

No Report 

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

 

Mayor Hartfield indicated that the bulk of the committee’s work was resolved at their last meeting.   The Welsh Hills Road culvert opened this past Friday.  She offered her congratulations to the Granville Service Department and contractor for all of their work. 

 

Planning Commission – (O’Keefe)

 

Councilmember O’Keefe reported that the application, from the resident who proceeded with their addition project without securing a permit, was resolved.   However, the Planning Commission did indicate concern that a problem may exist with regard to residents who proceed with projects without GPC approval and residents who do not follow through with approved plans.  Councilmember O’Keefe advised the Planning Commission that the committee should communicate any issues that need to be resolved to the Village Planner for Council to address.  Manager Holycross indicated that in the upcoming draft of the zoning amendments, there are remedies to this issue.  The Planner would be able to issue a stop work order to properties that are exceeding the scope of approval or proceeding without approval.  Councilmember Barsky asked if something could have been dropped from the code during code updates in past years.  Councilmember Barsky thought this issue had been resolved prior to 1999.

 

 

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

 

Councilmember Barsky indicated that a meeting needed to be scheduled to discuss zoning amendments, flood plan issues, contractor signage and property maintenance issues.  Mayor Hartfield asked if the committee could look into a prohibition of games of skill.

 

Recreation Commission – (McGowan)

 

Councilmember McGowan reported that new playground would be erected at Raccoon Park Saturday, October 6, 2007.  A long range planning committee was being organized.  The committee would consist of a representative from the Teen Center, Senior Center, Bryn Du member, three members of the Rec commission and Lesa Miller.  Meetings would begin in November with a proposal due by August, 2008 and a new organizational structure by January, 2009.  The Rec Commission met with the Executive Director of the Ohio Parks and Recreation Association, of which they are now a member.  One suggestion from this meeting was to have a Township Park District governed by the Township with a director hired by the Township Trustees.  Another suggestion was to have a Township Park District as provided by the Ohio Revised Code 511.18, which would allow the creation of an independent system under the Rec Commission's leadership.  This scenario would not be funded by the Township.  

 

Route 161 Planning Accord – (O’Keefe)

 

No Report. 

 

Comprehensive Plan – (Barsky)

 

No Report. 

 

Senior Committee – (O’Keefe)

 

No Report. 

 

Tree & Landscape Commission (Barsky)

 

No Report. 

 

Union Cemetery (Mershon)

 

Councilmember Mershon thanked the Township maintenance staff for doing such a great job this past summer in making the Old Colony Burial Ground look so nice. 

 

OTHER COUNCIL MATTERS 

 

Mayor Hartfield indicated that the Ohio Liquor Board denied the application from Dan Rogers for a liquor permit for 121 South Prospect Street. 

 

The decision to schedule a Council meeting on November 21, 2007, Thanksgiving Eve, was opened for discussion.  Council indicated that the November 21, 2007 meeting would be cancelled, as many members would not be available to attend.  Mayor Hartfield indicated that if there is legislation that needs addressed, Council could schedule a meeting on an alternate Wednesday. 

 

Mayor Hartfield discussed the information from the Ohio Attorney General’s Office regarding House Bill 9 which would require all elected officials to attend this training to regarding Ohio’s Sunshine Laws.  Manager Holycross indicated that Clerk Prasher would be attending that training on Thursday, October 4, 2007 as Council’s designee.  Councilmember Mershon asked if the Village has a record retention police.  Manager Holycross indicated that the Village did have a policy, and it would be reviewed in light of the new law.  Law Director Crites provided a model policy to review. 

 

Councilmember Barsky questioned the ordinance regarding the marked parking spaces on East College Street.  She asked if the ordinance only referred to where there were parked spaces, like those on East College, as West College does not have marked spaces.  Manager Holycross answered in the affirmative. 

 

Councilmember Barsky also asked if there was any chance of a waiver or exception to move the location of the pedestrian bridge on South Main Street.  Manager Holycross said he would check with Finance Director Molly Roberts to determine that all avenues have been exhausted. 

 

EXECUTIVE SESSION

 

            Councilmember O’Keefe moved to enter into Executive Session, pursuant to ORC 121.22(G)(2) – “to confer with the Law Director concerning a dispute involving the public body that is the subject of pending or imminent court action..”  Second by Councilmember McGowan. 

 

Roll call vote:  Barsky, McGowan, Mershon, O’Keefe, Herman and Hartfield.  Time in: 9.54pm.  Motion carried 6-0. 

 

            Law Director Crites requested that Township Trustee Wes Sargent be invited to attend the Executive Session. 

 

Councilmember Mershon moved to return to regular session.  Second by Councilmember Barsky. 

 Roll call vote:  Barsky, McGowan, Mershon, O’Keefe, Herman, and Hartfield.  Time out: 10:15 pm.  Motion carried 6-0. 

 

ADJOURNMENT (10.15pm)

 

            Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Barsky.  Motion carried, 6-0.  Meeting adjourned

Council Minutes 9/19/07

VILLAGE OF GRANVILLE
COUNCIL MINUTES
September 19, 2007


CALL TO ORDER (by Mayor Hartfield at 7:30 PM)


PLEDGE OF ALLEGIANCE


ROLL CALL
Those responding to the roll call were Councilmembers Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

Vice Mayor Herman made a motion to excuse Councilmembers Barsky and McGowan. Second by Councilmember Tegtmeyer. Motion carried 5-0.


APPROVAL OF AGENDA (7:33 PM)
Councilmember Tegtmeyer moved to accept the agenda as presented. Second by Vice Mayor Herman. Motion carried (5-0).


OATH OF OFFICE
Mayor Hartfield read the Oath of Office to Officer Zach Smith, Officer Chase Rogers, and Reserve Officer Tasha Hupp. She congratulated each officer.


CITIZENS COMMENTS (7:38 PM)
Art Morrow, 736 Mt. Parnassus Drive, stated that he and his wife own ten acres on Mt. Parnassus. He questioned if specific hunting areas for the deer management program had already been set. He would like to be able to hunt on his own land. Manager Holycross indicated that no areas would be selected until Council has approved the ordinance, but the staff is compiling a list of property owners who would be willing to make their property available to hunters. Mr. Morrow indicated that he observed six deer this evening, but has observed as many as fifteen. He is also in support of an ordinance that would prohibit feeding deer.

Jim Mischler, 246 Bryn Du Drive, indicated that he and his neighbors are in favor of the deer management program. He would also like to offer his property for hunting.

Tim Hughes, 630 Newark-Granville Road, asked the audience who was in favor of bow hunting. (The majority of the audience raised their hands.) He represented himself and several of his neighbors who could offer 17 acres as potential hunting property.

Ruth Fetter, 230 Bryn Du Drive, reported that she has lost thousands of dollars of landscaping. The deer issue has become a tremendous problem. She has counted over thirty deer at a time in her yard. The does reproduce having twins and triplets.

Jack Wingert, 179 Victoria Drive, described himself as an avid gardener. He commented that the deer are eating everything including deer resistant plants. He thanked Council for tackling this issue and appreciated their efforts. Councilmember O’Keefe indicated that she had taken a group of senior citizens to see Mr. Wingert’s gardens, and confirmed the gardens magnificence.

Janet Worth Weaver, 2020 Burg Street, reported to Council that the deer management plan should not be multiple choice with only one right answer. The only solution suggested has been the use of lethal means. She provided the Clerk of Council that evening with a copy of the Howard County Department of Recreation and Parks Comprehensive Deer Management Plan. This plan uses a variety of approaches including counting deer, an educational component, reduction of wildlife/ human conflicts, the use of Strieter light reflectors, habitat plantings, investigation of an underpass and road crossing projects, and hunting. She asked that council please consider non-lethal methods.

Terri Hostettler, 19 Victoria Drive, has observed an increase in the deer population over the past four years. They recently had a deer die by their garage. The deer was extremely thin. There is no longer undergrowth in the Fern Hill area. She is in support of some type of control using both lethal and non-lethal methods.

Sharon Sellitto, 215 South Cherry Street, spoke against the hunting program. She indicated that she has not seen any additional signage or reflectors installed as the deer population has grown. Mayor Hartfield indicated that signage was included as part of the deer management plan. Ms. Sellitto requested specific information regarding non-lethal alternatives.

Don Ellington, 676 Harlech Drive, introduced himself as a member of the Newark City Council. He indicated that Newark would be supportive of a collaborative effort between Newark and Granville regarding the deer issue.

Mayor Hartfield closed Citizens’ Comments at 7:53pm




PUBLIC HEARING

Ordinance No. 12-07, To Amend Section 505.11 of the Codified Ordinances to Allow the Trapping of Nuisance Animals Under Specified Circumstances, and Declaring an Emergency.

Sharon Sellitto, 215 South Cherry Street, questioned why target shooting was added to this ordinance. Mayor Hartfield, upon reviewing Ms. Sellitto’s print out from the web site, determined that Ms. Sellitto was looking at a copy of the 2004 Codified Ordinances. Manager Holycross indicated that the codes were just recently updated and the new 2007 codes were in the process of being uploaded to the Granville Village web site. Target shooting was approved for the newly annexed portion of the Village, south of State Route 16, about one year ago.

Kathy Nichols, 233 Glyn Tawel Drive, spoke in support of the nuisance ordinance. She indicated that she too has observed 30-40 deer in her yard in Bryn Du. They have eaten her vegetation including deer resistant vegetation. However, she has found that nothing is groundhog resistant. Groundhogs have burrowed under her home, in her yard, and even become entangled in her son’s soccer net. She has contacted Omega Pest control on several occasions to have groundhogs humanely removed from her yard.

Sharon Sellitto, 215 South Cherry Street, indicated that Dave from Omega Pest Control informed her that he drowns skunks and groundhogs. Chief Mason advised that legal issues sometimes require both the police department and pest control agents to dispose of trapped animals.

Janet Worth Weaver, 2020 Burg Street, indicated that there are humane ways to deal with local wildlife. Outside organizations can come in and humanely handle these animals. There are currently no local companies, but the Village could initiate and encourage humane practices.

Art Morrow, 736 Mt. Parnassus Drive, requested amending the ordinance (by adding paragraph d from the deer ordinance specifically) to allow the Chief of Police to establish rules, regulations, and allowed locations for trapping in the Village.

Mayor Hartfield closed the public hearing for Ordinance No. 12-07 at 8:10pm


OLD BUSINESS

Ordinance No. 12-07, To Amend Section 505.11 of the Codified Ordinances to Allow the Trapping of Nuisance Animals Under Specified Circumstances, and Declaring an Emergency, was introduced by Steve Mershon. Second by Councilmember O’Keefe.

Discussion:
Councilmember Mershon indicated that the current language in Ordinance 12-07 seems to cover trapping in the Village by health department officials, pest exterminators and law enforcement, and give them the authority to handle any nuisance animal. This ordinance seems to provide the flexibility needed.

Councilmember Tegtmeyer agreed with Councilmember Mershon that the ordinance as written covers any concerns regarding the flexibility of the ordinance.

Vice Mayor Lon Herman asked if section (b)(1) covers any other individuals not specifically listed. Councilmember Mershon indicated that section 1 refers to that area in the newly annexed portion of the Village. Vice Mayor Herman questioned if what Mr. Morrow was asking was to permit any hunter, with the approval of the Police Chief, to trap. Mr. Morrow answered in the affirmative. Councilmember Tegtmeyer asked Mr. Morrow why he would find it useful for someone other than a health department official, pest control agent or police officer to trap an animal. Mr. Morrow was interested in allowing trappers, who might be unlicensed, to trap an animal as well as homeowners.

Mayor Hartfield questioned whether the last sentence in section (c) would cover that type of individual. Manager Holycross indicated that this ordinance was written to immediately remedy the issue, that under current law, no one was legally authorized to handle nuisance animals. This amended ordinance was designed to allow pest control agents, the police department, and the health department officials to handle these types of animals. This ordinance was not designed to address the issue of permitting homeowners or unlicensed individuals trapping privileges on private property; that type of ordinance would require additional guidelines and restrictions. Mayor Hartfield suggested that staff address the additional issues that were discussed regarding allowing property owners and unlicensed trappers to trap within the Village. Councilmembers Tegtmeyer advised residents that Council would accept any suggestions from community members regarding this issue.

Mayor Hartfield asked if there were any other questions or additional comments.

Roll call for the Emergency clause in Ordinance No. 12-07. Adopted 5-0

Roll call on Ordinance No. 12-07. Adopted 5-0.

Mayor Hartfield announced that Ordinance 12-07 passed with an emergency and will take effect immediately.







NEW BUSINESS

Manager Holycross provided a PowerPoint presentation outlining the deer management program. A copy of that presentation is included with these minutes.

Following the presentation, the forum was opened to questions. One resident asked if she could sign-up to provide her property for the program. Mayor Hartfield requested that members of the audience could indicate their interest on a sign-up sheet being passed around the room.

Mark Parris, 251 Bryn Du Drive, commented that the hunter orange regulation may not be appropriate for bow hunting. Orange is used primarily for gun season. He also indicated that our regulatory process may be too restrictive.

Councilmember Tegtmeyer asked what the deer population standard should be and what standard should be used to evaluate the effectiveness of the program. Audience member Parris indicated that the biological effect on flora and fauna can be used as an evaluation tool.

Vice Mayor Herman voiced his concern as to what will it take to make the program effective in regard to reducing the current deer population.

Marty Warthman, 161 Brennan Drive, was supportive of the plan and understood that the plan would have to be consistent to be effective. She did voice a concern that adjacent property owners should be notified of any hunting on neighboring property. Vice Mayor Herman agreed with Mr. Warthman’s suggestion.

Brad Parsons, 137 Fern Hill Drive, felt that once some of the deer are culled, the population may balance itself out. He indicated that he was also in favor of an ordinance that would ban the feeding of deer. Vice Mayor Herman asked Manager Holycross to draft measures to ban the feeding of deer.

Councilmember O’Keefe asked about the issue of contraception. Mayor Hartfield indicated that it is illegal to use contraceptive measures on the deer population in the State of Ohio. Manager Holycross reported that studies showed the use of contraceptive measures required the treatment of 80% to 90% of the herd each year in order to have any effect.

Councilmember Mershon had several questions that he wanted staff to address prior to the next Council meetings.

1. He questioned the policy of requiring documented urban hunting experience. Was there room for local hunters and/or younger hunters?
2. Why are tree stands not required?
3. Cost of processing meat
4. Notification to residents
5. How will the closing or limiting access to public areas work?
6. Why is hunting limited to only bow hunting season?
7. Was interested in seeing some proposals regarding specific plans to implement non-lethal options including restrictions on feeding the deer.
8. Address the issue of deer/human interaction over the next few years.

Mark Parris suggested selecting residents to help maintain a deer count. Councilmember Tegtmeyer agreed that some form of statistical process could be designed to keep track of deer as the program progresses. An audience member suggested providing trail cameras to track deer. Councilmember Tegtmeyer wondered how accurate cameras would be.

Councilmember O’Keefe asked how the criteria for hunter selection were determined for setting standards for the hunter’s packet. Manager Holycross indicated that the standards were selected from several existing programs. Mayor Hartfield indicated that the suggested program requests an extensive background check.

Councilmember O’Keefe asked how it could be determined that a hunter had been drinking in the past eight hours. Councilmember Tegtmeyer indicated that the restriction allows the police to ask for a breathalyzer test. Chief Mason indicated that the department has a portable unit that can be taken out into the field and used if a hunter’s sobriety is in question.

Councilmember Tegtmeyer indicated that one of her main concerns is to ensure the humane treatment of the deer. It is important that the hunters, who are selected for the program, are excellent marksmen.

Vice Mayor Herman questioned what was meant by pilot program. Manager Holycross responded that a “full-blown” program is not possible to implement this year due to lead time. We are unsure of the number of applicants who will apply and available areas to hunt. Vice Mayor Herman asked if there was a target number. Manager Holycross indicated that he did not have a specific target number of hunters or deer to be taken. Chief Mason added that in the Gahanna program for this year, they had two hundred applicants, but only forty may participate.

Councilmember O’Keefe asked if the Village would be paying the hunters. Mayor Hartfield indicated that the only cost would be staff’s administrative costs.

An audience member indicated that the Village was imposing a more stringent background check than the State requires. Manager Holycross indicated the Village would be more stringent as we would be bringing hunters into an urban area and the need to ensure public safety.


Mark Parris asked if hunter’s who want to hunt on their own land would be required to go through the same process? Manager Holycross indicated that the program was looking into the issues involving homeowners who want to hunt on their own property.

Brad Parsons asked about trapping deer and transporting the deer. Mayor Hartfield indicated that the deer usually die when this method has been used. Mr. Parsons was interested in trapping the deer and contacting the police or some other organization to remove them from his property. Councilmember Tegtmeyer suggested waiting to see where the hunting areas are located to determine if his property may benefit from the program.

Councilmember Mershon mentioned that there are other options that were not recommended here such as salting and drawing the deer in to kill them. Manager Holycross indicated that those suggestions could be part of the program. Councilmember Mershon responded that this program offers a place to start.

Councilmember Hartfield thanked the staff for the time and effort put into developing this program.

Ordinance No. 13-07, An Ordinance Enacting Section 505.11 of the Codified Ordinances to Allow Limited Hunting as Part of a Deer Management Program and Declaring an Emergency, was introduced by Councilmember Tegtmeyer. Second by Vice Mayor Herman.

Mayor Hartfield set the public hearing for Ordinance No. 13-07 for October 3, 2007.


Appointment to the Board of Zoning and Building Appeals

Mayor Hartfield indicated that Councilmember Tegtmeyer recused herself from the appointment of the committee member.

Mayor Hartfield asked if anyone, who was interested in the BZBA appointment, would like to speak on their own behalf.

Jeff Gill, 120 Bantry Street, indicated that he has shown an interest in participating in various aspects of Village government in the past. He was involved in local government while living in the Village of Hebron. He was active with historic preservation and planning issues in the historic district of the city of Fairmont, West Virginia. He was willing and happy to provide his service.

As there were no other candidates to speak, Mayor Hartfield called for Councilmembers to mark their ballot. The votes were tabulated by Law Director Crites. Mayor Hartfield requested a motion to appoint Jeff Gill as a member of the Board of Zoning and Building Appeals.
Vice Mayor Herman moved to appoint Jeff Gill as the newest member to the Board of Zoning and Building Appeals. Second by Councilmember O’Keefe. Motion passed 5-0. The resolution defining this action will be prepared for the next Council meeting.


Resolution No. 07-47, To Accept the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor, was introduced by Councilmember Mershon. Second by Councilmember O’Keefe.

Discussion:
Manager Holycross indicated that this resolution is a matter of housekeeping.

Resolution No. 07-47 is adopted. Motion passed 5-0.


REVIEW OF MINUTES
Councilmember O’Keefe made a motion to table the September 5, 2007 minutes until the next Council meeting. Second by Vice Mayor Herman.

Motion to table the minutes carried 5-0.


MAYOR’S COURT REPORT – August
The Mayor’s Court Report for the month of August was presented for review.

Discussion: Mayor Hartfield indicated that she would be meeting with representatives of Denison University discussing town and gown issues.

Councilmember Mershon moved to accept the August report. Second by Councilmember O’Keefe. Motion carried 5-0. Mayor Hartfield instructed the report be filed with the Clerk. A copy of the Mayor’s Report was filed as part of these minutes.


MANAGER’S REPORT – August
The Manager’s Report for the month of August was presented for review.

Discussion: Councilmember Tegtmeyer asked that “Monthly” be spelled correctly on the report cover.

Councilmember O’Keefe moved to accept the August report. Second by Councilmember Mershon. Motion carried 5-0. Mayor Hartfield instructed the report be filed with the Clerk. A copy of the Manager’s Report was filed as part of these minutes.
COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)
Mayor Hartfield indicated that the 2008 budget is scheduled to be completed in the next thirty to forty-five days. Salary proposals are due at the end of September. The next meeting is scheduled for Wednesday, October 10th at 5:30pm.

Granville Foundation – (Tegtmeyer)
Councilmember Tegtmeyer indicated that the Granville Foundation is looking for new board members. If Council has suggestions or recommendations, please forward them to Councilmember Tegtmeyer prior to the next Council meeting.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
Mayor Hartfield reported that the LSSU committee met the night before Council’s meeting. Manager Holycross presented the deer management PowerPoint presentation which was shared with Council tonight. The addition of a sidewalk along Burg Street was discussed. The Committee also heard an update from Finance Director Molly Roberts regarding the Main Street pedestrian bridge. Ms. Roberts asked Council for their recommendation on how to proceed with selecting a bridge style and design. Councilmember Tegtmeyer asked what type of recommendations Ms. Roberts was requesting. Vice Mayor Herman indicated that there were two engineering designs: a single span or a tri-span. The question was also discussed as to setting up a meeting to get public comment or make the information available during public events such as the library reopening or the Candlelight Walking Tour. Councilmember O’Keefe asked what the basis was of the County’s decision regarding the engineering designs. Vice Mayor Herman reported that the decision was based on hydrology. Councilmember Tegtmeyer asked if the location of the bridge had been determined. Manager Holycross indicated that per ODOT’s specifications, the bridge has to be within the state right-of-way. Mayor Hartfield indicated that the right-of-way was about 35 feet from the bridge, so our location options are limited. Councilmember Mershon asked if the minutes of the LSSU meeting were available or the materials about the Burg Street information. Manager Holycross indicated that the minutes would be available. There was also a cost estimate from Bird & Bull to estimate the cost of engineering this path which would be provided to Council. Mayor Hartfield indicated that there is a line item in this year’s budget to cover the cost of these engineering fees. The estimate would not cover the cost of any easements. Councilmember O’Keefe asked what other streets in the Village do not have sidewalks. Vice Mayor Herman responded that many streets do not have sidewalks: Fern Hill, Mt. Parnassus, and parts of West Broadway. Councilmember Mershon indicated that his question related to how this pathway plan would fit into the Village’s Capital Plan. He was unsure what the Capital Plan outlined for sidewalks. He was asking for any additional information that may have been provided to the committee. Manager Holycross reported that the school district has applied for a grant through the Safe Routes to School program. A possibility exists that if the grant was funded and the Burg Street sidewalk was identified as one of the primary routes to school, there might be State funding available for this project. The grant is very competitive. Mayor Hartfield reported that the initial grant offering for $3 million dollars received $30 million dollars in requests.

Planning Commission – (O’Keefe)
Councilmember O’Keefe reported that Jerry Martin had voiced a concern about the new Delmar restaurant and the location of their dumpster on the corner of North Prospect and East College Street. The application, from the residents who proceeded with their addition project without securing a permit, was tabled at the last Planning Commission meeting as the applicants did not provide the necessary plans. Dan Rogers application for a change of use was also tabled to allow Mr. Rogers time to secure access agreements with his neighbors and Park National Bank as well as submit a site plan. There were two work sessions with a property owner on Speedway Drive and Ross’ Granville Market. A court recorder was present for this past Planning Commission meeting. Councilmember O’Keefe reported that there were Planning Commission members who suggested revisions to the Codes regarding roof pitch and the use of natural materials in the AROD. Gloria Hoover also provided a letter indicating a concern about the property next to her property. She is concerned about the deterioration of her neighbor’s property.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)
No report.

Recreation Commission – (McGowan)
No Report.

Route 161 Planning Accord – (O’Keefe)
No Report.

Comprehensive Plan – (Barsky)
No Report.

Senior Committee – (O’Keefe)
No Report.

Tree & Landscape Commission (Barsky)
No report.

Union Cemetery (Mershon)
No Report.

OTHER COUNCIL MATTERS

Councilmember O’Keefe reported that Big O would be starting its new recycling program effective October 1st. They recycle glass bottles, plastic containers, newspaper and magazines. Other trash haulers also offer similar services. Vice Mayor Herman indicated that all carriers are required to offer a recycling program. Manager Holycross indicated that Big O would only be offering one level of service to its customers at a rate of $21 per month, which was the same rate as Big O customers, who recycle, currently pay.

Councilmember Tegtmeyer advised Council that the Open Space Committee meeting would be Thursday, September 20th at 7:00pm in the Granville Township building.


EXECUTIVE SESSION
Councilmember O’Keefe moved to enter into Executive Session, Pursuant to ORC 121.22(G)(2) – “To consider the sale of public property.” Second by Vice Mayor Herman.

Roll call vote: Mershon, O’Keefe, Tegtmeyer, Herman and Hartfield.
Time in: 9.49pm. Motion carried 5-0.

Councilmember Tegtmeyer moved to return to regular session. Second by Vice Mayor Herman.

Roll call vote: Mershon, O’Keefe, Tegtmeyer, Herman, and Hartfield.
Time out: 10:05 pm. Motion carried 5-0.


ADJOURNMENT (10.06pm)
Councilmember Tegtmeyer moved to adjourn. Second by Councilmember O’Keefe. Motion carried, 5-0. Meeting adjourned.




________________________________
Melissa Hartfield, Mayor


__________________________________
Mollie Prasher, Clerk of Council

Council Minutes 9/5/07

VILLAGE OF GRANVILLE
COUNCIL MINUTES
September 5, 2007

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)


PLEDGE OF ALLEGIANCE


ROLL CALL
Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Mayor Hartfield, Manager Holycross, and Law Director Crites.

Councilmember Barsky made a motion to excuse Vice Mayor Herman. Second by Councilmember O’Keefe. Motion carried (6-0)


APPROVAL OF AGENDA (7:33 pm)
Councilmember McGowan moved to accept the agenda as presented. Second by Councilmember O’Keefe. Motion carried (6-0).


PRESENTATION
Scot Prebles, Superintendent of Granville Village Exempted Schools
Presentation of Public Exchange Process

Superintendent Prebles thanked Council for the opportunity to present the results of the School District’s survey of their Community Engagement Plan. The goals of this Plan are to seek suggestions on how to better provide information to the parents in the District, improve services provided to students and determine the schools role in the community. The impetus for developing this community dialogue was the failure of the recent school levy.

Superintendent Prebles highlighted the data from the forty-three (43) focus groups that participated in the process. The focus groups were asked to evaluate the values of the school district, the challenges that face the district, to rate the district, and make recommendations for improvement. Mr. Prebles also stated that there was a diverse group of participants including eleven (11%) percent participation by senior citizens and forty (40%) percent participation by residents who have resided in the community for ten (10) years or longer.




The most consistent criticism of the District was the need for improved communication. Superintendent Prebles reported that only fifty-four (54%) percent of respondents were confident that the district was using reliable information about future student enrollment growth. He believed this number should be much higher.

The focus group participants were asked to discuss what they most valued about the Granville School system. There were ten major themes commonly identified by participants that contributed to or detracted from the district. Superintendent Prebles outlined these themes as follows:

Assets Challenges

1. Quality of Staff

Quality Staff Retain & Hire Quality Staff
Caring and Collaborative Staff Affordability of Housing for Staff

2. Quality of Leadership

Very Satisfied with Leadership Improve School Board Trust and Integrity
Accessible Staff Engage Individuals with Equal Influence

3. Quality of Education

High Expectations Continue to Earn Reputation for Excellence
Quality Curriculum Meet All Students’ Needs
Prepared for College Comprehensive Curriculum

4. Involvement of Parents

Highly Involved Parents New Parent Involvement & Outreach

5. Support of the Community

Community Values Education Consensus of Community

6. District’s Communication and Engagement

Opportunity for Stakeholder Input Engage the Community Consistently
Community Resources Used Wisely Opposition Groups & Misinformation
Good Communication with Stakeholders Clear Information to New Parents

7. Small-Town Culture of the District

Small Class Sizes Maintain Small Class Size
One Building per Grade Level Prevent Dilution of Curriculum
Welcoming Atmosphere Encourage Diversity


8. Quality of the School Facilities and School Environment

Safe Environment Maintain Safety
Quality Computers & Technology Accessible School Locations

9. Funding for Education

Low Taxes/High Property Values Diversify Tax Base

10. Partnerships Between Schools and Other Organizations

Collaborations with Denison and Kenyon Work with Local Government
Minimize Impact of School Traffic

Superintendent Prebles indicated that overall the focus groups gave the Granville Exempted Village School District a very high level of satisfaction. The general opinion suggested a positive attitude toward the existing academic programs. The recommendations offered are considered a measure of “tweaking” to an already excellent system. He went on to make the following recommendations based on the responses from the focus group.

• The focus group process was valid.
• Stakeholders have a high level of interest in and support for the schools.
• Stakeholders have input for particular educational programs or elements of the curriculum.
• Relatively high level of parent involvement is a major component in the success of the school district, but may be at risk of declining.
• Growth and change in the community are perceived as the greatest challenge as well as opportunity facing the school district.
• Many stakeholders believe that communication from the district must improve.
• All stakeholders do not currently share the same vision for the school district, particularly regarding the best approach in planning for change.
• There is a need to build trust among some stakeholders for some elements of school leadership.
• The availability of funds and resources, and the district’s use of those funds and resources, are major issues for stakeholders.
• This study can serve as the basis for an ongoing engagement process with stakeholders.
• Participants in the focus groups appreciated the opportunity to give input to the district.

Superintendent Prebles thanked Council for allowing him time to present this report.

Mayor Hartfield opened the forum for questions. Councilmember Tegtmeyer asked Mr. Prebles how the Village and School District can build a dialogue or engage in forums together. Superintendent Prebles did not have a definitive answer to the question except to say that participation in meetings like tonight opens opportunities for continued community dialogue. Councilmember Tegtmeyer agreed, that with the changes confronting school districts today such as diversifying tax bases and maintaining small class sizes, continuing a dialogue between the two entities would be a good idea.

Councilmember Barsky commented that she was glad to hear that the District was interested in researching opportunities on class size options and alternative funding opportunities. She encouraged the District to continue to seek out new ideas and present those issues to the community.

Councilmember O’Keefe requested additional detailed information regarding the relationship between the school district and Denison University and Kenyon College. Superintendent Prebles indicated that the perception of the relationship with these entities may be greater than the actual sharing of resources. He did indicate that the relationships with Denison and Kenyon are good, but the actual sharing of resources could be improved. The District is working on building these collaborations.


CITIZENS COMMENTS (8:07 pm)
Janet Worth Weaver, 2020 Burg Street, provided additional research regarding non-lethal methods for deer management. She indicated that the Humane Society of the United States recommends non-lethal means for resolving conflicts between people and wildlife. She mentioned locations where non-lethal methods were used such as East Goshen, Pennsylvania and West Chester County in New York. She also indicated that HSUS recommends a humane approach to human/wildlife conflict based on: appreciating the natural environment, human tolerance, and a willingness to resolve conflict using non-lethal means. She hoped that Granville will consider using non-lethal means to deal with the deer problem.

Barbara Franks, 121 South Prospect Street, commented about the sign code. She understands that contractor signs need a permit in order to place a sign in front of a home where they are working. This portion of the ordinance is inconvenient and not very business friendly. Could something be done?

Mayor Hartfield commented that she thought this issue had been taken care of a couple of years ago. Village Planner Terry indicated that only real estate signs, civic/community, school and political signs are exempt. Councilmember Barsky asked if, when the Granville Planning Commission approved a new build or a remodel, these signs could be part of that approval. Ms. Terry indicated that the code is not written to permit that type of approval. Mayor Hartfield remembered a discussion regarding sign permits during her tenure. She would like the Planning and Zoning Committee to review this issue.

Barbara Hammond, 123 East Broadway, wanted to encourage Council to make some change to the temporary sign code to permit this type of sign to encourage the use of local business.

Sharon Sellitto, 215 Cherry Street, commented that Council needed to make sure any changes made to the temporary sign code set controls so “it doesn’t look like Morse Road.” Mayor Hartfield assured Ms. Sellitto that the code could be designed in a tasteful manner and with an appropriate sense of reason.

(Mayor Hartfield closed Citizen Comments at 8:17pm)


PUBLIC HEARING

Ordinance No. 10-07, An Ordinance to Amend Sections 351.03 and 351.05 of the Codified Ordinances of the Village of Granville to Regulate and Provide a Penalty for Parking Outside of marked Spaces With Emergency.

Sharon Sellitto, 215 Cherry Street, questioned if someone would be out with a ruler checking cars in parking spaces. Ms. Sellitto mentioned a problem with parking spaces near a fire hydrant on Broadway.

Barbara Franks, 121 South Prospect Street, questioned if this issue was really a problem. Manager Holycross responded that the ordinance was not really a change. It had been on the books, but somehow in the process of updating the code, this portion of the ordinance was omitted. Chief Mason requested that the parking issue be restored to the code. An example of where these marked spaces are an issue is on East College Street where individuals park in unmarked spaces.

Mayor Hartfield closed the public hearing for Ordinance No. 10-07 at 8:19pm.

OLD BUSINESS

Ordinance No. 10-07, An Ordinance to Amend Sections 351.03 and 351.05 of the Codified Ordinances of the Village of Granville to Regulate and Provide a Penalty for Parking Outside of marked Spaces was introduced by Councilmember O’Keefe. Second by Councilmember Barsky

Discussion: Councilmember O’Keefe stated that she was happy to see this regulation implemented to help eliminate cars parked illegally. Councilmember Mershon questioned Manager Holycross regarding the handling of larger vehicles such as tour buses. Manager Holycross indicated that he and Chief Mason discussed this issue, and as long as a vehicle was taking up only the minimum number of spaces needed, it would not be a problem and the vehicle would be in compliance. Councilmember O’Keefe asked if there were spaces designated for tour buses. Manager Holycross indicated that there were not currently any designated bus parking spaces. Councilmember O’Keefe questioned if the lack of specific bus parking was a hazard. Manager Holycross indicated that as long as buses or larger vehicles parked in parallel spaces, there would not be a safety issue. Councilmember Mershon indicated that he wanted to encourage tourists and was happy to hear that this ordinance would not hinder tourism.

Roll call vote on Ordinance No. 10-07: Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Hartfield. Motion carried 6-0.

Ordinance No. 10-07 is adopted. Motion carried 6-0.


Mayor Hartfield recused herself from the continuation of the discussion regarding the River Road development project.

Councilmember Barsky indicated that the discussion regarding River Road would continue tonight with residents permitted to put any questions they may have to the consultants and staff in attendance tonight. Citizen comments or questions were requested regarding the River Road development project. This meeting was a continuation of the information gathering process and no decisions would be made tonight.

Barb Hammond, 123 West Broadway, stated that she was disheartened by the visual presentation of the gateway area depicted at the August 27, 2007 meeting. She did not like the close street build out with parking behind the buildings. She was not supportive of the Georgian/Colonial architecture, but preferred a more New England style approach. She would prefer to see barn designs with deep set backs and parking in front of each business with ample landscaping to hide the parked vehicles. She did not want to see Granville develop like the Maple Street area in Zanesville where each business was built along the street. She would prefer to see the River Road area develop as a compliment to downtown Granville, rather than a copy of downtown.

Sharon Sellitto, 215 Cherry Street, agrees with Ms. Hammond; do not copy downtown Granville.

Barbara Franks, 121 South Prospect Street, also agreed with Ms. Hammond. The landowners should be permitted to select the style. Ms. Franks also indicated that the right turn in and right out would not work for the businesses along River and Weaver Roads. The roundabout was a dreadful idea as it only benefits the aggressive driver. Roundabouts also take up more room (land area) and are not efficient. Manager Holycross explained that ODOT has indicated that it will require the right turn in and out. The design presented included this change in use and provided additional access points to both the River and Weaver Road businesses. Ms. Franks indicated that perhaps the on ramp from Main Street to State Route 16 west could be closed and Weaver Road widened to four lanes with the Cherry Street on ramp used as a westward access point. Councilmember McGowan indicated that only ODOT could make that decision.

Wes Sargent, Granville Township Trustee, stated that he feels the Village can do a better job in providing the necessary infrastructure to landowners, better than the Township. He also indicated that decisions needed to be made soon and not delay the process any longer. He understands that Council needs to gather all of the information together, but he hoped a decision could be made quickly as this process had already been going on for quite a while. Councilmember Barsky indicated that an overall consensus was needed by Council. She also agreed that Council needed to move quickly. Councilmember O’Keefe indicated that her concern was the potential traffic issues. Those issues needed to be addressed as thoroughly as possible prior to making a decision so the Village does not face unexpected costs in the future. Trustee Sargent re-iterated that a decision has been a long-time coming. He hoped Council would make a decision as soon as possible. Trustee Sargent asked if there was a timeline for making a decision. Councilmember Barsky indicated that an initial decision should be made shortly.

As there were no further citizen comments, Manager Holycross indicated that the previous work session ended prior to the presentation of the financial issues regarding the River Road development project. Staff was prepared to answer any questions regarding that information.

Councilmember Mershon asked about the compensation proposal directed at making the school district whole should a TIF be implemented. He questioned from where and when the funds for the repayment to the school district would happen. Would the funds come from the Village’s general fund? Finance expert Dennis Schwallie, from Peck-Shaffer, indicated that a TIF repayment to the school district would run past the time the infrastructure cost had been paid. The school would be repaid using monies left at the end of the project and based on the percentage indicated by the TIF. The general fund would not be at risk. Councilmember Barsky asked if the TIF would make the schools whole. Manager Holycross indicated that under the statute a municipality can abate up to 75% of the taxes on new construction and/or on improvements for up to ten years. The TIF presented in the proposal looked at the maximums and suggested a TIF based on 75% over a ten year period, with the ten year period not beginning until development began on the property. At the 75% level, there appeared to be sufficient funds to cover the costs of improvements as well as funds available to reimburse the schools for what they may lose because of the abatement. Manager Holycross indicated that making the schools whole can also have an adverse affect of reducing other political jurisdictions funding causing them to suffer a little more.

Councilmember O’Keefe requested clarification that the revenues affected only new construction and would not affect any other portion of the tax base, and that the other entities would still be receiving the 25% portion not included in theTIF. Manager Holycross indicated in the affirmative. Councilmember Tegtmeyer stated that all jurisdictions would receive more funds than currently received from undeveloped property. They would receive an increase in funding, just not at the highest possible level.

Councilmember Mershon questioned if any discussions had taken place with the School Board regarding their needs for repayment. Manager Holycross indicated that he has had limited discussions with the Superintendent, but was waiting for Council to decide which particular TIF they would favor before presenting a plan to the school district.

Ben Barton, 67 Pinehurst Drive, asked who suggested the idea of a TIF. He stated that the River Road property owners indicated that a TIF would not work for them. The property owners wanted the Village to pay for a portion of the infrastructure. He felt a TIF was a waste of time. He did not want a TIF. Councilmember Tegtmeyer indicated that the property owners have requested that the Village pay 70% of the infrastructure costs which a TIF cover.

Jack Thornborough, 13 Donald Road Drive, commented that a TIF was not appropriate in this instance. None of the property owners want to damage the school district or any of the other recipients of millage monies. If the Village does not want to fund the infrastructure that was Council’s choice, but do not use TIF funding as an alternative. He questioned the rules regarding residential and commercial TIFs. Dennis Schwallie indicated that the rules for a residential TIF primarily involves the local school district and their accounting process. The working assumption used in this plan was based on using only a residential TIF. An alternative option to a TIF was the use of special assessments for storm water utilities, water and sewer improvements which are more traditional methods that usually cost the property owners additional dollars.

Councilmember Mershon indicated that the Village is trying to create commercial development to help support the schools. He believes if the Village is going to increase commercial development, traffic, and be responsible for the costs to improve the infrastructure of roads and intersections, the question should be asked if those cost should be shared by the entire community or just by the residents of the Village. He is not sure what the answer should be, but wants to allow all avenues, including a TIF, to be available as possible choices.

Councilmember Barsky stated that the staff findings regarding the two style choices were quite dramatic and not what was envisioned. She had the impression from statements made in the presentation that these styles were locked-in. She would like to revisit what the location could look like regarding density issues. She questioned if this design was based on the mixed use scenario presented by the property owners. Manager Holycross indicated that this plan was based on the plan presented by the property owners. She also asked which scenario was based on the Suburban Business District. Village Planner Terry indicated that the scenario with the build-to line near the street was more loosely based on the SBD. The other scenario presented was a combination of the mixed use district and the SBD. The designs were to provide a visual conception of what was needed to implement any type of development, but any other design style would certainly be appropriate. However, no other design concept had been requested or mentioned. Councilmember O’Keefe noted that a design workshop with the property owners was suggested in the report, and had the property owners been approached about a workshop. Village Planner Terry indicated that she has not received any designs or development concepts from the property owners, with the exception of one landowner. She would be happy to meet with anyone regarding potential styles or land development scenarios.

Ben Barton suggested that Council and the property owners work out a few basics and then let the owners comply with the zoning. Village Planner Terry indicated that there was not a zoning district that currently applies to this area. She indicated that a new zoning code district was being designed. Mr. Barton indicated that the zoning codes suggested by the property owners were dismissed. Councilmember Barsky stated that Council needed to have some discussion regarding the Suburban Business District as well as the appropriate zoning for the River Road development project area.

Councilmember O’Keefe asked if the cost for acquiring right-of-ways, for the Main Street road improvements, were included in this document. Manager Holycross indicated that those costs were not considered as a specific preference for road development had not been selected. He indicated that when the roadway was constructed, the road would be built down the property line for the east-west connector and south to River Road. Councilmember O’Keefe asked about the cost of construction for an intersection or roundabout on South Main Street. Manager Holycross indicated that knowing the cost information would be necessary, but the road development would come after initial development begins.

Doug Wagner, 300 Pinehurst Drive, asked if Council could decide on the specifics of the annexation later, but give property owners a commitment that annexation will happen and that water and sewer would be provided.

Councilmember Mershon suggested that Council act on those issues that can be addressed immediately and keep an eye toward what is expected down the road. Council should make a decision on whether to extend water and sewer to the initial part of the annexation area, be proactive in determining where roadways and bike paths may be, and reach an agreement with the property owners as to who will supply the land for any right-of-ways. Design standards would be formulated and a decision made on how to proceed into a first phase.

Councilmember Barsky indicated that the time frame suggested by the staff was to deal with zoning issues first as well as the expedition of the annexation process. Councilmember Tegtmeyer cautioned that Council needs to be careful in proceeding without knowing how all the costs would fall out. Councilmember Mershon responded that process could proceed with 1) staff writing pre-annexation agreements, and 2) Council deciding on zoning codes, infrastructure and cost sharing. Council can begin by working toward just phase one and not the total build-out plan.

Councilmember O’Keefe asked if a pre-annexation agreement would include the costs of the road project. Mr. Schwallie indicated that if a TIF ordinance was selected; it would have to be in place prior to a property owner making any improvements and those improvements hitting the tax rolls.

Councilmember Barsky suggested that the Planning and Zoning committee needs to take a look at the zoning issues again.

Roger Kessler, 170 Pinehurst Drive, responded that River Road needs its own zoning code due to topographical issues, and suggested the Gateway District. The SBD is not acceptable. A combination of various districts might be applicable. Councilmember Mershon indicated that he understood Mr. Kessler and Mr. Barton’s concerns, but any zoning district would first need to be acceptable to what works best for the Village.

To move the plan forward, Councilmember Barsky suggested that one zoning document (Gateway document) should be complied, by itself, based on the information in the proposal (page 197) that would be shared with residents and property owners. The information would be available on the web site (www.granville.oh.us) titled Appendix J. The staff should also advertise for public input prior to the October 3rd Council meeting. Councilmember Mershon suggested that staff meet with property owners to determine what each property owner’s development plans were as well as allowing for Village resident input.

Ms. Franks questioned the cost of this development to Village residents. Councilmember Barsky indicated that a specific cost is not yet known, but that development should not be a burden to current Village residents.

Mayor Hartfield resumed the Council meeting.

NEW BUSINESS

Ordinance No. 12-07, To Amend Section 505.11 of the Codified Ordinances to Allow the Trapping of Nuisance Animals Under Specified Circumstances, and Declaring an Emergency was introduced by Councilmember O’Keefe. Second by Councilmember McGowan.

Discussion: Manager Holycross indicated that the ordinance has an emergency component to allow the measure to go into affect immediately upon passage.

Mayor Hartfield set the public hearing for Ordinance No. 12-07 for September 19, 2007.
Resolution No. 07-46, To Give Consent to the Director of Transportation to Complete the Construction of the Pedestrian Bridge Over Raccoon Creek and to Designate the Village Manager as the Contractual Agent for said Project was introduced by Councilmember Tegtmeyer. Second by Councilmember Barsky.

Discussion: Councilmember Barsky asked the status of the project. Manager Holycross said the next step was to select the design and style of the bridge. Councilmember Barsky asked if the location of the bridge was next to the existing Main Street bridge. Manager Holycross indicated that ODOT set the location as part of the grant. The bridge must be within ODOT’s right-of-way. Councilmember McGowan asked that the additional sidewalk paths be included in the design. The preference of design is an antique style. It was suggested that Jim Riddle be consulted as part of the design process. Councilmember Tegtmeyer confirmed that this resolution is part of the first step in proceeding with this project.

Resolution No. 07-46 is adopted. Motion carried 6-0.


REVIEW OF MINUTES

Special Council Meeting of August 15, 2007.
Councilmember Tegtmeyer moved to approve the minutes as amended. Second by Councilmember Mershon. Motion to approve carried 6-0.


COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)
No Report.

Granville Foundation – (Tegtmeyer)
Councilmember Tegtmeyer indicated that the Granville Foundation is looking for new board members. If Council has suggestions or recommendations, please forward them to Councilmember Tegtmeyer prior to the next Council meeting.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
No Report.


Planning Commission – (O’Keefe)
Councilmember O’Keefe stated that the minutes for the last GPC meeting were in Council’s packet. A resident built a structure without GPC approval and must now go through the approval process. This application was tabled to the next meeting in order to receive all appropriate plans.


Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)
No Report.

Comprehensive Plan – (Barsky)
No Report.

Recreation Commission – (McGowan)
No Report.

161 Accord – (O’Keefe)
Councilmember O’Keefe stated that Jersey Township did not pull out of the Accord, but St. Albans township is out. There is no next meeting scheduled.

Senior Committee – (O’Keefe)
No Report.

Tree & Landscape Commission (Barsky)
Councilmember Barsky reported that the commission is working to find a solution to the issues regarding the struggling maple trees on Broadway. There was no resolution to the problem regarding the Christmas tree in the median. Manager Holycross indicated that the Village did not get the level of positive response from homeowners to proceed with spraying for gypsy moths.

Union Cemetery (Mershon)
No Report.


OTHER COUNCIL MATTERS
Manager Holycross indicated that the liquor permit request included in Council’s packet was not for an address in Granville. There was some confusion by the Liquor Permit Board regarding this application. It is for a business located in Newark, on Church Street.

Mayor Hartfield indicated that she received a complaint regarding the proliferation of parking signs on Jones Road.

Mayor Hartfield also wanted staff to check the location of the corporation limit sign at Canyon and James Road (southeast corner).

Mayor Hartfield also asked that staff put out a public reminder about the enforcement of U-turns on East Broadway.

Councilmember Barsky requested a follow-up regarding signage on the “S” curve on James Road as well as the possibility of providing a wider berm.

Councilmember Barsky also asked if the Comprehensive Plan was still expected by the first of October from the Poggemeyer Group. Manager Holycross indicated in the affirmative

Councilmember O’Keefe asked if the issue of property maintenance could again be examined. Mayor Hartfield indicated that the previous draft guidelines were very draconian. Manager Holycross indicated that the issue could be reintroduced in the Planning & Zoning Committee meeting.

Councilmember Tegtmeyer indicated that there was an Open Space Committee meeting Thursday, September 6, 2007.


ADJOURNMENT (9:33 pm)
Councilmember McGowan moved to adjourn. Second by Councilmember Tegtmeyer. Motion carried, 6-0. Meeting adjourned.



________________________________
Melissa Hartfield, Mayor




__________________________________
Mollie Prasher, Clerk of Council



Council Minutes 8/15/07

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 15, 2007

CALL TO ORDER (by Mayor Hartfield at 7:30 PM)

PLEDGE OF ALLEGIANCE  

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, Mershon, O’Keefe, McGowan, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

APPROVAL OF AGENDA (7:33 PM)

Councilmember Barsky moved to accept the agenda as presented.  Second by Councilmember McGowan. Motion carried (7-0).   



CITIZENS COMMENTS (7:33 PM)

Mollie Roth, 791 Burg Street, thanked Council and commended them for taking action on the deer problem. She stated that there have been four incidences where a deer has startled her and come between her and her door. She stated that they are unpredictable animals and there have been times when she has been frightened to get her mail or the paper. She would like to see Council take action on the deer issue.


Mayor Hartfield closed Citizens’ Comments at 7:35 PM



PUBLIC HEARING


            Ordinance No. 09-07, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages. 


Discussion: No one appeared to speak for or against Ordinance No. 09-07. 


Mayor Hartfield closed the public hearing for Ordinance No. 09-07 at 7:37 PM



Ordinance No. 11-07, An Ordinance Amend Section 333.03(b)(3) of the Codified Ordinances of the Village of Granville to Establish a 35 MPH Speed Limit on James Road.


Comments:

James Eggenschwiler, 2307 James Road, stated that he wished to thank Council for their consideration of Ordinance No. 11-07. He requested the speed limit change. He stated that there are 36 driveways on the portion of James Road that is now maintained by the Village. He indicated that the current speed limit is dangerous, and there is also a very hazardous ‘S’ turn on the road. Mr. Eggenschwiler stated that he hopes Council will pass the Ordinance and change the speed from 45 MPH to 35 MPH. 


Mike Taylor, 1888 James Road, stated that he is in support of the Ordinance as are most residents who live on James Road. He asked if the speed limit would only apply to the portion of the road in the Village. Manager Holycross explained that the Village only has jurisdiction over the portion of James Road in the Village. 


Maureen Hans, 2411 James Road, stated that she is extremely appreciative to be part of the Village with the recent annexation. She stated that they also welcome the police presence. Mrs. Hans indicated that she supports the speed limit change from 45 MPH to 35 MPH. She has also noticed an increase in semi-truck traffic on James Road.   She believes stricter enforcement would help alleviate this issue. 


Jay Knudson, 2459 James Road, stated that he lives on the steepest part of James Road. He has had several close calls pulling in and out of his driveway and getting his mail. He feels the reduction in the speed limit would be an added safety measure for children in the area. 


Kim Ventura, 2380 James Road, stated that there certainly have been accidents on James Road, but she feels they are a result of people exceeding the 45 MPH speed limit. Mrs. Ventura suggested that the Village would be creating a speed trap on the road because part of James Road would be 45 MPH – part 35 MPH – part 25 MPH. She also stated that it is very difficult to go 35 MPH going down the steep hill. Mrs. Ventura believes the problem lies not with the current speed limit, but with enforcement. Councilmember Tegtmeyer asked Mrs. Ventura what she would like to see done. Mrs. Ventura stated that she would like to see the speed limit remain at 45 MPH. Her concerns are about people driving 60+MPH. She would like to see better enforcement of the 45 MPH speed limit before Council makes a change in limits. 


Councilmember Tegtmeyer asked if anyone speaking this evening has noticed an increase in traffic or speed or both. 


Mike Taylor responded yes to an increase in traffic. He has also noticed that speeding increases particularly on weekends. 

Jeff Ventura, 2380 James Road, stated that he was hoping there would be a representative from the police department at this Council meeting to comment on the speeds they have observed since beginning to patrol the area. He believes enforcement is the right way to go, rather than raising the current speed limit. 


Jay Knudson indicated that he has definitely seen an increase in the amount of traffic on James Road, and that it seems to be worse during evening rush hour. He agrees with Mr. Ventura that better enforcement could be a benefit, but the 45 MPH speed limit is also hazardous. 


Robert Ketner, 2270 James Road, stated that he would prefer to see the speed limit left at 45 MPH. He would like to see if better enforcement. Mr. Ketner believes, the ‘S’ curve signage when traveling east on James Road, needs to be raised for better visibility. Mr. Ketner also feels that if Council does change the speed limit to 35 MPH, they should give residents warnings for a few months, instead of citations. He has been traveling this road for 23 years at 45 MPH and it will be a difficult change to make. 


Vice Mayor Herman asked Mr. Ketner what benefit he saw to maintaining the speed limit at 45 MPH, rather than 35 MPH. Mr. Ketner stated that people drive over 45 MPH currently. Enforcement of the current speed limit would make more of a difference then reducing the speed limit. Councilmember Tegtmeyer asked if the best solution is ultimately to change the speed limit to 35 MPH and step up enforcement. Mr. Ketner stated that it is hard to maintain 35 MPH going down the hill. He suggested a 40 MPH speed limit instead. Mr. Ketner also suggested that the embankments along the roadway are very steep which do not provide any room for resident’s to step back from the road while attempting to access their mailboxes. Could something be done to provide more berm right-of-way.


Sherrill Luce, 2995 James Road, stated that he has lived on the James Road curve for almost 20 years. He has seen accidents too numerous to count. He stated that he agrees there could be better signage for the curve. Mr. Luce is also in favor of reducing the speed limit to 35 MPH. 


Mayor Hartfield closed the public hearing for Ordinance No. 11-07 at 7:55 PM. 



OLD BUSINESS


Ordinance No. 09-07, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was introduced by Councilmember Barsky. Second by Councilmember O’Keefe. 


Discussion: Vice Mayor Herman asked how they could get the replacement pages in their Code books as the copies were not hole-punched. Manager Holycross stated that they would take care of hole-punching and putting the new pages into Council’s Code books if members would bring their books and pages into the office. Councilmember Barsky inquired if this would make the Village’s codes up-to-date with the Ohio Revised Code. Law Director Crites responded in the affirmative. 


Roll call vote on Ordinance No. 09-07: Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Herman, Hartfield. Motion carried 7-0. 


Ordinance No. 09-07 is adopted. Motion carried 7-0.



Ordinance No. 11-07, An Ordinance to Amend Section 333.03(b)(3) of the Codified Ordinances of the Village of Granville to Establish a 35 MPH Speed Limit on James Road was introduced by Councilmember O’Keefe. Second by Councilmember Barsky. 


Discussion: Councilmember O’Keefe inquired about the 15 MPH speed limit on the ‘S’ curve. She wondered if speed bumps would help alleviate any of the problems. Councilmember O’Keefe asked if there has been an increase in the number of citations given on James Road. Manager Holycross replied that it is too early to see an increase in citations on James Road. However, there has been an increase in the total number of citations throughout the Village. Councilmember Barsky asked if the police department has only been patrolling that area in the last three weeks. Manager Holycross replied yes. Vice Mayor Herman stated that it is important to note that this ordinance is being proposed at the request of James Road residents due to safety concerns. The Village did not initiate this legislation.  Councilmember O’Keefe asked Village staff to investigate the issue regarding the berms and embankment along James Road as suggested by Mr. Ketner. Manager Holycross indicated that Service Director Terry Hopkins would check into this issue. Councilmember Tegtmeyer stated that the Village did receive a letter from a Canyon Road resident. This resident understood that the annexation would not initiate the Village imposing its rules/laws into the previous Township area. Vice Mayor Herman reiterated that the proposal to decrease the speed limit on James Road proposed by a James Road resident. Councilmember Mershon asked if there were any other Village streets (other than a portion of 661 and State Route 16) with speed limits in excess of 35 MPH. Manager Holycross indicated that the Village Charter and Ohio Revise Code requires that through streets be 35 MPH or less. He was unable to identify any other road with a higher speed limit. 


Roll call vote on Ordinance No. 09-07: Hartfield, Herman, Tegtmeyer, O’Keefe, Mershon, McGowan, Barsky. Motion carried 7-0. 


Ordinance No. 09-11 is adopted. Motion carried 7-0. 





NEW BUSINESS


Ordinance No. 10-07, An Ordinance to Amend Section 351.03 and 351.05 of the Codified Ordinances of the Village of Granville to Regulate and Provide a Penalty for Parking Outside of Marked Spaces was introduced by Councilmember Barsky. Second by Councilmember O’Keefe. 


Mayor Hartfield set the public hearing for Ordinance No. 10-07 for September 5, 2007. 



REVIEW OF MINUTES

Regularly Scheduled Meeting Minutes from August 1, 2007.

            Councilmember McGowan moved to approve the minutes as amended.  Second by Councilmember O’Keefe.   Motion to approve carried 7-0.



MAYOR’S COURT REPORT – July

The Mayor’s Court Report for the month of July was presented for review.


            Discussion: Councilmember McGowan stated that it seems the Village is patrolling more than they have in the past. Councilmember Barsky also noted the increase in seatbelt violations. Manager Holycross explained that in increase in seatbelt citation was a result of a state-wide initiative. Councilmember O’Keefe asked if they will see an increase in citations from the decreased speed limit on James Road. Manager Holycross does not anticipate an increase in the number of citations. He does expect to see increased patrolling and enforcement.  


            Councilmember McGowan moved to accept the July report. Second by Councilmember Barsky. Motion carried 7-0. Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes. 



MANAGER’S REPORT – July

The Manager’s Report for the month of July was presented for review. 


            Discussion: Councilmember Tegtmeyer asked if Manager Holycross knew of anything noteworthy in the report. Manager Holycross stated that he has been tracking income tax revenues which have recovered from a recent fall. Vice Mayor Herman stated that revenue is up 5% for the year. 


Councilmember McGowan moved to accept the July report. Second by Councilmember O’Keefe. Motion carried 7-0. Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes. 



COMMITTEE REPORTS


Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

Vice Mayor Herman asked that all comments regarding the evaluation of the Village Manager be sent to the committee within the next two weeks. 


Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer stated that the next meeting is scheduled for August 21st


Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)


Planning Commission – (O’Keefe)

No Report.


Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Councilmember Barsky asked Council when another River Road annexation work session could be scheduled. She suggested August 23rd or August 27th. Jerry Turner (Village Engineer) would be off for three weeks after August 27th. Councilmember Barsky made a motion to hold a Council Work Session on August 27th at 5:00. Second by Vice Mayor Herman. Mayor Hartfield recused herself from voting on the motion. The motion carried 6-0.   Councilmember Mershon stated that he did not have his calendar in front of him, and he was unsure if he could definitely make the work session meeting. 


Comprehensive Plan – (Barsky)

Councilmember Barsky stated that there was a nice turnout for the Comprehensive Plan Review. She stated that Poggemeyer hopes to have the first draft completed by October. She also asked if there is a duplicate set of maps, so a set could they be posted in the library. Manager Holycross agreed to look into this. Councilmember Tegtmeyer suggested that there should be an announcement that these maps are also available on the Village website. 


Recreation Commission – (McGowan)

Councilmember McGowan reported that the Rec Commission is investigating a way to develop a long range plan. The Board is contemplating creating a five member board, instead of the current sixteen members. He stated that these plans are still in the developmental stages, but they expect a possible reorganization within the next six months. Councilmember McGowan did provide a suggested organizational chart of the new Rec Commission. Councilmember McGowan went on to say that the Township Trustees would have the final decision regarding the plan as a Township levy funds the commission. He provided a copy of some of the proposed changes and asked if Manager Holycross would provide Council with copies. 



Senior Committee – (O’Keefe)

No Report.


Planning Commission – (O’Keefe)

No Report.


Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that 96 people have purchased memorial trees. She stated that nine trees have been removed from areas around the library for various reasons – AEP and construction. She indicated that the Tree & Landscape Commission will be contacting the library to inquire as to their plan on replacing those trees. Councilmember Barsky reported that 30 trees would be planted in the Village this fall. She added that the Tree & Landscape Commission may come to Council to request additional funds for plantings at Bryn Du. Councilmember Barsky stated that the gypsy moth has affected approximately fifty acres near Wexford and Longford Drive. The Ohio Department of Agriculture will spray for the gypsy moth as long as all residents in the area agree to the spraying. Manager Holycross stated that a letter was sent to residents today asking for their permission. Councilmember Barsky stated that each resident would have to pay $9.00 per household. She stated that the spray is non-toxic to humans. Jim Siegel is checking to see if it is considered harmful to animals. Lastly, she reported that the Ohio Department of Agriculture needs an answer by September 1st to permit spraying to begin in the spring. Councilmember Barsky stated that the concern brought forward by Louise Denny regarding how the Village trees are mulched was also addressed. She added that the mulch will only be “fluffed up” this fall. Councilmember Barsky stated that the Tree & Landscape Commission may be addressing the Christmas trees on the island because the smaller tree is looking unhealthy. Councilmember Barsky stated that AEP Representative, Tom McCray, will be meeting with Manager Holycross, Jim Siegel and Terry Hopkins regarding trees that are affecting the power lines. Councilmember O’Keefe asked about the trees that AEP have killed.  She questioned if property owners can request that dead trees be removed. Councilmember Barsky and Councilmember Tegtmeyer suggested asking AEP. Councilmember Barsky stated that AEP wants to install heavier cable to Denison University. This installation could involve trees along Pearl Street. Councilmember Mershon stated that AEP should be commended for their speedy contact with customers during recent outages. He later stated that he forwarded a complaint he received to Manager Holycross and AEP responded to the complaint in a timely manner. 


Union Cemetery (Mershon)

No Report.






OTHER COUNCIL MATTERS


Council decided that Trick or Treat Night would be Wednesday, October 31st from 5:30 PM – 7:00 PM. 


A letter of resignation from Jim Jung from his position on the BZBA Committee was acknowledged by Mayor Hartfield. 


Councilmember McGowan stated that the Travel Channel will be in area this weekend. The Village should be vigilant in keeping the downtown area looking good. 


Councilmember Tegtmeyer inquired as to a contact person at Time Warner. She stated that SB 117 did pass and a new set of laws regarding cable TV coverage will be coming. She stated that she would like to do some inquiry on a public access channel, but she has been unsuccessful at reaching her former contact. 


Councilmember Barsky asked if Manager Holycross ever met with Mr. Yonkers from Yonkers Towing. Manager Holycross stated that they had met last week. He explained to Mr. Yonkers the process used to award the contract. Moreover, he stated that Law Director Crites was comfortable with the process used. Manager Holycross stated that Mr. Yonkers was not satisfied, but he did meet with him to explain the situation.


Councilmember Barsky asked if Sharon Sellitto was given a copy of the State law she requested regarding hunting and trapping. Manager Holycross stated that the information he shared at the previous Council meeting was not correct. The Village Ordinances does control hunting and trapping within the Village. He stated that the neighbor who was trapping was informed that their traps were not permitted. 


Councilmember Barsky inquired as to the status of the deer issue. Manager Holycross stated that he is meeting with the Licking County Wildlife Officer from Ohio Division of Wildlife next week. He explained that he and Trustee Wes Sargent have met with a hunter interested in helping to set up a program in the Village. He stated that they will also get suggestions from the Division of Wildlife on options to discourage the deer. Manager Holycross added that the Division of Wildlife explained that it would be very difficult to get an accurate number regarding the size of the herd. Councilmember Mershon suggested quantifying the number of automobile accidents related to deer. Councilmember Tegtmeyer asked if he has contacted neighboring communities such as Newark. Manager Holycross stated that Newark is interested in what they decide to do about the deer because they are experiencing similar problems. 


Councilmember Mershon asked if there have been any complaints of contractors parking on Broadway. Manager Holycross stated that he has not received any complaints lately, and that the complaints he has received were earlier in regards to parking on South Prospect. 


Councilmember Mershon asked about the status of the Welsh Hills Culvert project. Manager Holycross stated that the contractor was on schedule until they had a water line break yesterday. He stated that this break will put them behind several days. Councilmember O’Keefe asked if they could work overtime. Mayor Hartfield suggested checking with the two neighboring homeowners as night work would affect them directly. Manager Holycross agreed to look into this. 


Councilmember McGowan inquired as to the hours for the upcoming Bluesfest. Vice Mayor Herman stated that they expect the first band to begin about noon and end by 10:00pm. 


Councilmember Tegtmeyer stated that the Open Space Committee did meet. Doug Wagner will chair the committee. She added that anyone who has suggestions regarding open space issues should contact her or a member of the committee. 


Councilmember Mershon asked if the LSSU Committee could address a process for handling tour buses in Granville. Mayor Hartfield stated that this would be added to the agenda. 


Council reminded people to drive safely, especially with the upcoming school year beginning next week. 



ADJOURNMENT (8:55 pm)

            Councilmember McGowan moved to adjourn. Second by Councilmember O’Keefe. Motion carried, 6-0. Meeting adjourned.


Council Minutes 8/1/07

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 1, 2007


CALL TO ORDER (by Mayor Hartfield at 7:30 pm)


PLEDGE OF ALLEGIANCE  


ROLL CALL

            Those responding to the roll call were Council members Barsky, Mershon, O’Keefe, McGowan, Tegtmeyer, Mayor Hartfield; Manager Holycross, and Law Director Crites.


            Council member Barsky made a motion to excuse Vice Mayor Herman. Second by Council member O’Keefe. Motion carried (6-0). 


APPROVAL OF AGENDA (7:33 pm)

Council member Barsky moved accept the agenda as presented.  Second by Council member McGowan. Motion carried (6-0).   


CITIZENS COMMENTS (7:33 pm)


Dennis Cauchon, 327 East Broadway, recognized and commended Council member Mershon for climbing Mt. Washington. 


James Yonkers, Yonkers Towing Services, stated that he believes they were the lowest bidder for the recent towing bid. He has employees who are upset they did not receive the contract. Manager Holycross stated that the police chief reviewed the contract and made his recommendation based on the past history of types of cars towed. Chief Mason plugged the bid figures into a spreadsheet to determine the final overall costs. Manager Holycross went on to say that he would be happy to meet with Mr. Yonkers to discuss the matter. 


Janet Worth, 2020 Burg Street, stated that she sent information relating to the deer problem to the LSSU Committee for review. She stated that she sent the same packet of information to the Village on July 14, 2006, and resubmitted it again on July 25, 2007. Ms. Worth stated that she is disappointed to learn that the committee never received the information. Council acknowledged the receipt of Ms. Worth’s information.  Manager Holycross explained that it was passed on to Council, but after the LSSU Committee meeting due to an oversight. Ms. Worth explained that the information she sent depicts more humane alternatives to dealing with the deer problem. She explained that she believes this is a confinement issue for the deer and that egress corridors need to be established to get the deer away from confined areas. 


 Sharon Sellitto, 215 South Cherry Street, stated that Ms. Wood had phoned her since she was the “only lone deer person” at the LSSU Committee meeting. Ms. Sellitto stated that she felt the only side given at this meeting depicted how to kill the deer. She was troubled that Ms. Worth’s information was not presented and that there was no discussion of safety. Ms. Sellitto stated that she has another matter that she has been trying to get an answer for relating to an animal trap set up by a neighbor next to her bird feeder. Ms. Sellitto stated that Section 500.11 of the Code states that you cannot hunt or trap in the Village. She stated that if it is illegal to trap in the Village, her neighbor should not be allowed to do it. Manager Holycross stated that he is aware of this situation. He has asked the Law Director to review the matter. He stated that their initial review shows that the state law overrides the local ordinance referred to by Ms. Sellitto. Ms. Sellitto asked if this means that hunting is allowed in the Village. Manager Holycross stated that he is doing some additional research and will get back with Ms. Sellitto. Ms. Sellitto stated that she would like to see a copy of the state law. 


Council member Mershon stated that he attended the LSSU Committee meeting where the deer problem was discussed. He stated that the presentation provided by Manager Holycross was very thorough and ranged from ideas from trapping to shooting. He stated that he feels there is a sense by the community that something needs to be done quickly. He feels confident that Council will investigate a variety of ways to deal with the deer problem. 


Ms. Sellito questioned if there are really forty deer in the yards of homes located in Fern Hill as stated at the LSSU Committee meeting. Mayor Hartfield stated that what those residents meant was there is a large herd of deer traveling through the area on a daily basis. 


Ms. Worth inquired if there has ever been an official count for deer located in the urban area. Mayor Hartfield stated that they have nothing official, but some have estimated the number of deer seen at any one given time. Ms. Worth asked if the information she submitted depicting “humane alternatives” will be given to the public. Council member Tegtmeyer questioned what venue Ms. Worth was referring to. She stated that she is welcome to submit whatever she would like to the local papers. Ms. Worth explained that she thought it was unfair that the committee did not share her information. Council member Mershon stated that there were non lethal alternatives shared at the committee meeting and that these alternatives will be considered when trying to come up with a deer management program. Mayor Hartfield stated that they discussed bow hunting as being the most prevalent program used by communities to alleviate deer problems. Ms. Worth asked if the committee has made a final decision. Council stated that they are still in the process of reviewing alternatives. 


Mayor Hartfield closed Citizens’ Comments at 8:00 pm.


 PRESENTATION OF RECYCLING PROPOSAL

John Peckskamp, Big O Refuse, stated that approximately 20% of the households serviced in Granville by Big O Refuse recycle and that this number has not significantly changed in the past three years. He stated that Big O currently offers a la carte recycling services. However, to help the Village with their efforts in recycling, beginning in October, 2007 they are proposing a flat rate that would include recycling services. Mr. Peckskamp stated that the recycling program will remain voluntary. Big O will offer weekly pickup at no additional charge to the customer. He stated that 96 gallon totes will be given to customers who request them. They estimate this program could eliminate 50% of the trash volume. Mr. Peckskamp explained that they plan to role this service out to other customers as they determine how successful the program is in Granville. He explained that Big O hopes to get the word out by sending out mailings and advertising on cable television. He stated that their prices will still be lower than their competitors. Mr. Peckskamp stated that Big O will track weekly tonnage rates to see the progression of the recycling area and relay those figures back to the Village. He stated that today there is no reason not to recycle. Recycling in the past, often resulted in materials ending up in the landfills anyway. He explained that this issue is no longer the case. Today plastic, aluminum cans, and newspapers are all recyclable. Mr. Peckskamp stated that the customer will not have to separate materials. A different truck will haul the recyclable materials to a facility in Columbus, while all other materials are transferred to a landfill in New Lexington. He indicated that paper products are sent by rail to paper mills for re-use, while aluminum cans go to a scrap metal facility. Mr. Peckskamp stated that there are no good alternatives for recycling glass at this time, but there are often fluctuations in the glass market which could change recycling opportunities. Council member McGowan asked if recyclable materials will be picked up the same day as regular trash and what the monthly cost will be to the customer. Mr. Peckskamp stated that it will be picked up the same day and their price will be fixed – often being up to $5 less than their competitors recycling program. He was not able to provide the exact monthly fee. Council member Tegtmeyer suggested that when Big O sends out their mailings, they should use recycled paper. Mr. Peckskamp stated that they currently only use recycled supplies. She also asked if there has been any headway made in protecting landfills or “are we just creating more stuff as a whole?” Mr. Peckskamp stated that there really has been little progress in protecting landfills in the last five years. Council member O’Keefe explained how Gambier recycles. She stated that this option brought forth by Big O is very convenient and we need to keep in mind how trash fills-up landfills and can contaminate our water tables. Council member O’Keefe also stated that as she researched recycling programs for Granville, she has learned many things including what should not go in the trash such as: nail polish, nail polish remover, and batteries. She also stated that Big O came forward with this proposal after her initial contact while researching possible recycling programs. Council member O’Keefe did not, nor did Council, request for them to do this service nor is Council endorsing Big O. Big O has come forward to present this proposal to the Village. She also commended George Wales for his efforts in researching recycling options. Council member Tegtmeyer asked if the 20% of people estimated to be recycling in Granville included those utilizing the recycling program at Denison. Mr. Peckskamp stated that his estimation did not include any recycling at Denison University. Mr. George Wales, who was seated in the audience, questioned if the Columbus recycling facility would welcome visitors.  Mr. Peckskamp affirmed visitors would be welcomed. Grossman Industries, Inc. is located on Jackson Pike north of the Interstate 270. 


OLD BUSINESS


Mayor Hartfield and Councilmember O’Keefe recused themselves from discussion of Resolution No. 07-11. 


            Resolution No. 07-11, A Resolution (Previously Tabled on March 7, 2007) to Authorize the Partial and Temporary Closure of West College Street from Mulberry Street to Plum Street for the Renovation and Expansion of Cleveland Hall was removed from the table by Council member Barsky. Second by Council member Tegtmeyer. Motion to remove from the table carried 4 -0. Council member Barsky made a motion to reintroduce Resolution No. 07-11, second by Council member Tegtmeyer.  Motion to reintroduce carried 4-0.   


Discussion: Council member Barsky questioned Section1a and asked who polices this issue. Manager Holycross stated that the agreement can be reviewed and canceled at any time if necessary. Council member Mershon later made a motion to amend Section 1a.   


Council member Barsky made a motion for a friendly amendment to modify Section 1d to strike the word “one” and insert ”the west end of the block” so that the sentence ends as follows:


“two parking spaces shall be maintained for public use on West College Street.” 


Council discussed that this change would mean a net gain of one permit parking space – from what was originally discussed. 


Council member Mershon made a motion for a friendly amendment to Section 2 – striking “reserves the right” and “circumstances warrant modification” and inserting “Village Manager” and “or revoke” as follows:


“Section 2. The Village Council or Village Manager may modify or revoke this approval or these conditions at any time, but in any case this approval and related conditions will be reviewed at the end of October 2007 or as circumstances warrant modification.” 


Council member Barsky questioned Section 1f. She stated that the parking situation set up with the contractors for the library proved to be ineffective. She asked if this situation would be any different with this project. A representative from Denison University, Art Chonko, stated that they plan to use Denison’s heating plant facility for parking and car pool the workers to and from the construction site. He added that this stipulation was put into the contract with the contractor. Council member Barsky suggested having the contractor workers register their vehicles. Law Director Crites stated that this could be done. Mr. Chonko stated that this would be difficult because there may be 80-90 workers during peak construction. Council member Barsky stated that she does not want to see another situation like the library project. The Village has many more residents near College Street. There should be rigorous enforcement for any violations. Council member Barsky inquired as to the one way direction for West College Street. Mr. Chonko responded an east to west direction. Council member Mershon asked if Denison would reimburse the costs of any damage to streets, curbs, etc. Mr. Chonko stated that they would make sure any damage is repaired to the existing condition.   


Council member Mershon noted that Section 1a requires Denison University to appear before Village Council at a particular time. He questioned if this clause should be modified. Council member Mershon made a motion to amend Section 1a to read “until the earlier of (1) when construction and renovation of Cleveland Hall has progressed to the point where construction materials, vehicles, and equipment can be moved from the street or (2) to July 31, 2008.”


Second by Council member Tegtmeyer. Motion to amend carried 4-0. 


Mr. Chonko asked if the October review would be with full Council or the Village Manager. It was stated that it would be with Manager Holycross. Council member Barsky asked what bearing, if any, this would have on the Cleveland Hall appeal. Law Director Crites stated none. 


Resolution No. 07-11 was adopted as amended. Motion carried 4-0. 


NEW BUSINESS


(Mayor Hartfield and Councilmember O’Keefe rejoined the Council meeting at 8:35pm).


Ordinance No. 09-07, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was introduced by Council member O’Keefe. Second by Council member Barsky. 


Mayor Hartfield set the public hearing for Ordinance No. 09-07 for August 15, 2007.


Ordinance No. 10-07, An Ordinance to Amend Sections 351.03 and 351.05 of the Codified Ordinances of the Village of Granville to Regulate and Provide a Penalty for Parking Outside of Marked Spaces was on Council’s agenda but NOT introduced. Law Director Crites stated that he and the staff needed to do some additional research and review. 


Ordinance No. 11-07, An Ordinance to Amend Section 33.03(b)(3) of the Codified Ordinances of the Village of Granville to Establish a 35 MPH Speed Limit on James Road was introduced by Council member McGowan. Second by Council member Barsky.


Mayor Hartfield set the public hearing for Ordinance No. 11-07 for August 15, 2007.


Resolution No. 07-44, A Resolution to Fill a Vacancy on the Granville Arts Commission was introduced by Council member Barsky. Second by Council member O’Keefe. 


Discussion: The Granville Recreation Commission recommended appointing Dick Kinsley to the vacancy on the Granville Arts Commission. 


Resolution No. 07-44 is adopted. Motion carried 6-0. 


Resolution No. 07-45, A Resolution Authorizing the Village Manager to Enter into a Contract with the Licking County Board of Commissioners for Reimbursement of Legal Counsel for Indigent Defendants for the Village of Granville, Licking County, Ohio was introduced by Council member McGowan. Second by Council member Mershon. 


Discussion: Manager Holycross explained that the Resolution is an agreement with Licking County for the reimbursement of funds. He stated that the current agreement was no longer offered, that a new agreement had to be updated. Law Director Crites explained that the agreement calls for the proper appropriation of funding to the Village for cases that require that appointment of counsel for indigent defendants. The Village is responsible to pay for those indigents who request legal counsel. He stated that there is a fund that money goes into 90 days after a case is closed which reimburses the Village.   


Council member Barsky made a friendly amendment to amend the ‘Contract for Legal Representation of Indigent Persons’ in the third paragraph – strike the words “the Village’s” in the second sentence. 


Resolution No. 07-45 is adopted as amended. Motion carried 6-0. 


UPDATE ON RIVER ROAD PROJECT


(Mayor Hartfield recused herself from discussions of the River Road project at 8:35pm. Council member McGowan presided over the discussion.)


Manager Holycross explained that there would be a complete report by the staff and consultants at a future Council work session. He stated that he would like to find a date for the work session this evening. He also stated that he hopes to have additional information to Council after his August 2nd meeting with ODOT (Ohio Department of Transportation). Manager Holycrosss introduced Allison Terry as the new Village Planner. Ms. Terry would be going over the Executive Summary with Council. 


Draft Executive Summary – River Road Study


Land-Use Considerations


 


1. Apart from purely financial considerations, future development in the Study Area makes an important statement about the Granville Community. This area is one of Granville’s front doors” and this is an opportunity to create a positive first impression of Granville. The existence of the State Routes in this area further reinforces the role of this area as a community gateway.


Some basic matters that generally surface when discussing gateway issues include the need to create a strong and clear identity with regard to specific architectural elements, landscape treatments, gateway signage, traffic safety, and functional considerations. Beyond this, in those communities that have a distinctive community character, look, and feel (as Granville does), gateway design can help provide a true sense of arrival and reinforce authentic community identity and a sense of place.  


2. There are at least three major alternative architectural themes that could be chosen as the foundation for a gateway design:


a. New England theme – Granville has an authentic “New England” look and feel, which is derived from the fact that this area was settled by New Englanders and Welsh immigrants. With more than 100 properties on the National Register of Historic Places, these roots are very evident and protected. While this “New England” character is evident and strong in the heart of the community, it is not as clearly stated at some community entrances, including the study area. Appropriate development at this location could strengthen the “New England” community image and identity. In terms of gateway design, this image of Granville can be developed and reinforced with specific architectural treatments of buildings, building massing, setbacks, and landscaping. For instance, the New England theme would most likely have established "build-to" lines, requiring that a certain percentage of the buildings would be built at this setback line. This could also create the ability to achieve higher densities on the property, creating a more "pedestrian" feel because of the massing of the buildings along the roadways.


b. Rural Vernacular theme – Granville is a rural community in many ways and features such as large agricultural fields, open spaces, woodlots, and grain silos reinforce this image and character. Of course, suburban-scale development in nearby areas and the less thematic development in urban centers to the east detract from this image somewhat. In terms of gateway design, this image of Granville can be developed and reinforced with more rural-inspired architectural treatments and building massing. A concept plan developed by Metropolitan Partners may take the gateway in this direction. This type of concept would most likely have larger "minimum" setbacks rather than "build-to" lines. For instance, a building would be required to have a minimum of a 100 foot setback from the right-of-way of South Main Street. This would mean that the buildings could not be located closer than 100 feet to the right-of-way, but does not stipulate where they have to be placed on the lot otherwise. A minimum setback scenario could significantly decrease the amount of density that can occur on a parcel of land, creating a more "suburban" feel because there would be a range of setbacks for each parcel along a roadway, rather than a consistent line of buildings.


c. Environmental Character – Because of features such as Raccoon Creek running along the southern edge of Granville, area woodlots, and gently sloping terrain, there is an image of natural beauty and environmental emphasis in Granville. This image can be advanced and reinforced with generous landscaping and extensive use of more natural materials. This image could also be reinforced with the addition of language that addresses minimum setbacks to significant water features - Raccoon Creek, Hudson Lake & "Kessler" Lake. This language could be in the form of riparian corridor setbacks along the perimeter of these natural features to prevent the disturbance and/or destruction of the areas immediately adjacent to them.

 


3. The Planning and Zoning Committee has been discussing amendments to the current Suburban Business District zoning regulations that will further address these issues and establish maximum densities, total lot coverage, permitted and conditional uses, landscaping, etc.


 


Traffic Considerations


 


a. The assumed developments south of the creek will generate about 905 and 1210 new vehicle-trips during the AM and PM peak hours, respectively. Developments north of the creek will generate about 190 and 265 new vehicle-trips during the AM and PM peak hours, respectively.


 


b. A major intersection (east-west connector) will need to be located on South Main Street about 600 to 650 feet north of the freeway ramp intersection.


 


This intersection was analyzed for two conditions: (1) traditional intersection under signal control; and (2) modern roundabout. The intersection will operate at a good level of service for both conditions. While the intersection would initially have more residual capacity (more vehicles can travel north-south on Main Street) under signal control than a one-lane roundabout, the roundabout could be expanded to two lanes (within the same external footprint) wherein the capacity of the roundabout would exceed that of the signalized intersection long term.

(Diagrams indicating the approximate locations of the traffic signal and roundabout will be presented in the final report)

 


c. South Main Street would only need to be widened to provide left turn lanes under the traffic signal scenario.


d. South Main Street would only need to be widened immediately surrounding the roundabout in that scenario.

 


d. If this corridor is not annexed into the Village, the Ohio Department of Transportation would be responsible for access permits and would likely apply its access management criteria as specified in the State Access Management Manual.

 


e. If the corridor is annexed into the Village, the Village can apply its own standards regarding site access – however, any traffic signal installations will need to be approved by ODOT.


f. The Village Staff will be meeting with ODOT, District 5, on Thursday, August 2nd to further discuss and refine the access management issues related to the South Main Street Corridor. As a part of this discussion Staff will be requesting additional information from ODOT regarding the potential access management scenarios for the South Main Street corridor based on the following concepts:



            1. Annexation of the eastern portion of South Main Street and coordination with

ODOT regarding the western half of the right-of-way.

            2. Annexation of the east and west portions of South Main Street and any approval  process through ODOT for access management.

            3. No annexation by the Village, and some portion of development occurring

anyway - and how ODOT will address this from an access management

perspective.


Financial Considerations


 


3. Upon annexation of the Study Area, Granville captures only a small amount of new tax revenue (probably less than $11,000) given the existing level of development in the area. Since the positive fiscal impacts of annexation are small until new development begins to occur, it may be in the Village’s interests to see development activity proceed quickly after land is annexed.

 


4. The factors that impact tax revenues the most include the future mix of land uses, the density of the development, and the timing of development.


The mix of land uses at build-out is ultimately dependent upon applicable zoning and the development approval process. For the purposes of this study, condominiums, office buildings, retail businesses, restaurants, and service-related uses were assumed to be likely development prospects for the River Road area.


The density of land use can have a significant impact on the future tax revenue that is generated from the development. The more intensely a parcel is developed, the greater the tax proceeds since there are more employees, more real estate value, and more business activity. 


The timing of the development has potentially the largest impact on cumulative revenue received, yet is the hardest to predict given the uncertainty of market forces and land use economics over an extended period of time. Timing is especially difficult to predict since local real estate markets are impacted so significantly by regional and national development trends, economic cycles, and interest rates. Therefore, the study developed revenue projections based upon 5-, 10-, and 15-year build-out scenarios. Both actual and present value revenue streams vary by millions depending upon whether build-out occurs over 5 years or more.


5. Water and sewer tap fees associated with new development will generate a considerable sum of money, but these funds are actually “capacity charges” and are intended to reimburse the capital costs associated with the construction of the water and sewer plants. These are one-time fees charged to users as they connect to the system, but are not an ongoing revenue stream and should not be considered as a means to offset the costs of extending infrastructure improvements.


6. How rapidly development occurs is a key consideration that could make a difference of more than $1 million (when a 5-year build-out is compared to a 15-year build-out). The study area is fragmented into relatively small lots and parcels with different owners and that fragmentation poses additional challenges for unified and consistent development. Often, the benefits of working together toward a common unified development plan are blurred by individual interests. This could be overcome by collectively working with a professional to further develop a conceptual land use plan for the whole area. A subsequent step could include developing a “Request for Proposal” to be circulated to potential developers capable of constructing such a project. A multi-state or even national distribution list for a “Request for Proposal” may be in order.


In situations like this, where ownership is fragmented, extra private or public incentives are often justified to help assure that the full potential of the area is achieved. Such incentives can include development agreements or special zoning districts. If the Village of Granville were to participate financially in extending infrastructure to serve the River Road area, it would be wise to consider some type of formal development agreement that would bind property owners to certain requirements in exchange for such public participation.


8. Village leaders are being asked to participate in financing a portion of the infrastructure costs for development of the River Road area. The Granville Village Engineer has estimated that the total direct infrastructure costs for the entire River Road development would be approximately $2.73 to $2.76 million for two phases of work. Other indirect costs (the construction of a roundabout or signalized intersection, road widening on South Main Street to accommodate the roundabout or intersection, and improvements to the sewer lift station) are estimated to be another $844,000 to $1,001,000.


It is understood that the property owners are requesting that 70% of the infrastructure costs be borne by the Village of Granville. Based upon the estimates provided by the Village Engineer that request translates into a public cost of about $1.92 million for the direct costs alone. It should also be noted that public support of private development in such a manner is not a common practice among Ohio communities. Typically, private development interests fund the public infrastructure, making existing or new parcels of land more accessible, functional and valuable.


An analysis of the proposed development in the River Road area suggests that the new revenue to be realized by the Village (through property tax and income tax revenues) would be approximately $1.6 million over the next 15 years assuming that the full build-out would occur over that 15-year period.


9. The creation of a tax increment financing (TIF) mechanism and a special assessment district would be the preferred method for the funding of the needed infrastructure in the Study Area. Through the TIF, the Village would be able to redirect property tax revenue generated from development in the Study Area (as it occurs) to cover associated infrastructure costs. In doing so, however, it should be noted that the Granville Schools would not receive the full benefit of the additional property taxes that would result from the new development in the River Road area until the expiration of the TIF period. A portion of those new tax revenues would be redirected to cover the infrastructure costs.


With the option of providing a TIF mechanism to support the proposed development, the need for the Village of Granville to directly participate in the cost of the infrastructure is eliminated. A portion of the property taxes that would otherwise be generated from the new development would be used to retire the debt used to fund the infrastructure. However, the TIF mechanism depends on the real property improvement values for the area. As of yet, those are uncertain.



The land use, traffic and financial considerations presented by the consultants have helped reinforce to Staff that there are clear and compelling reasons for the Village of Granville and Council to continue to be engaged with property owners in development of the study area to its full potential. The simplified process from this point forward for the River Road area would include: pursuing annexation, working with property owners to create a more detailed land use plan, developing and enacting new zoning, and taking the necessary steps to provide indirect financial support through a TIF. 


Jack Thornborough stated that there are two bridges located within a ¼ mile of each other – Cherry Street and Main Street. He feels these bridges will need to be replaced at some point as they are at least 40 years old. He suggested that perhaps one intersection could be made incorporating the two exits. Mr. Thornborough suggested that the Village’s conversation with ODOT should include discussion about this possibility, rather than just focusing on only the Main Street Bridge. Council member McGowan stated that he has had a conversation with an employee at ODOT regarding these bridges. He was told that ODOT would like to get rid of the Cherry Street exit, but they do not have the funds to do this at this time. 


Ms. Terry explained that diagrams will be available at the work session. Council member McGowan asked if the roundabout cost estimation includes acquiring necessary right-of- ways. Manager Holycross stated that they have not had any conversations with the landowners. Council member McGowan asked if he could speak with them so they can estimate this cost.  Manager Holycross agreed to speak with the landowners. Ms. Terry explained that Jerry Turner’s cost estimation shows the roundabout costing less than a turn signal. She stated that they have been assured the roundabout can handle semi-truck traffic. She added that there could be something in the middle of the roundabout that could serve as the gateway to the Village. Ms. Terry stated that Mr. Turner indicated that the turn signal option would require widening the Raccoon Creek Bridge. Council member O’Keefe asked if the cost to maintain the road had been included. Manager Holycross stated that they can estimate these costs. Council member McGowan asked if the Village would be responsible for the Route 37 overpass if annexation were to happen. Manager Holycross stated that this would become a Village responsibility and, if the Village were to become a city, the Village would automatically be responsible for maintenance even without the annexation. Council member O’Keefe reiterated the information regarding typical infrastructure costs are normally incurred by the developer. She was referring to page 4 – “Typically, private development interests fund the public infrastructure, making existing or new parcels of land more accessible, functional and valuable.” Council member Mershon asked if there have been any conversations with the schools regarding a proposed TIF. Manager Holycross stated that this discussion has not yet happened, but they intend to have that conversation with the district when appropriate. Council member Mershon asked if the cost savings could be identified with a full intersection. Manager Holycross stated that they will address how this issue might be staged. Council member Barsky questioned when they should have the final report. Manager Holycross stated that by the end of the week he hopes to have it ready and that much of the information is waiting on the meeting with ODOT. He stated that there could be more flexibility with more stages for development. Council member Tegtmeyer asked what they would be doing during the work session. Manager Holycross answered that they will be looking at the details of the annexation and provide all the supporting data. He stated that it will also be an opportunity for the consultants to respond to any questions.   He hopes that significant progress can be made during the work session. Council member Mershon stated that he will welcome seeing some numbers and data. Council member Tegtmeyer asked if there is anything regarding walkability in the final report. Manager Holycross stated that this is part of the conceptual plan. Council member McGowan questioned what they were referring to in the report as peak hours. Ms. Terry stated that she believes Doyle Clear’s report is referring to the hours of 7-9am and 4-6pm.    


Mayor Hartfield rejoined and presided over the meeting at 9:20pm. 


REVIEW OF MINUTES    


Regularly Scheduled Meeting of July 11, 2007.

            Council member Mershon moved to approve the minutes as amended.  Second by Council member McGowan.   Motion to approve carried 6-0.



MAYOR’S COURT REPORT – June


The Mayor’s Court Report for the month of June was presented for review.


            Discussion: Council member Barsky noted the increase in Criminal Complaints Processed under the heading ‘Drug Abuse/Possession/Paraphernalia’ from 3 during the month of May to 13 in the month of June. She stated that this should not be related to Denison students since most are not here in the month of June. Council member Barsky stated that it is often hard to find trends when viewing the data month to month. Manager Holycross agreed that there was an increase. Mayor Hartifield stated that the increase is a result of officers being vigilant. She stated that she has noticed a considerably high number of criminal incidents. She stated that there seemed to be some let up last year after the Denison students were done for the year, but that does not seem to be the case this year.   


            Council member Barsky moved to accept the June report, second by Council member O’Keefe. Motion carried 6-0.


            Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes. 


MANAGER’S REPORT – June


The Manager’s Report for the month of June was presented for review. 


            Discussion: None.


            Council member Mershon moved to accept the June report, second by Council member O’Keefe. Motion carried 6-0.


            Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes. 


COMMITTEE REPORTS


Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

No Report.


Granville Foundation – (Tegtmeyer)

No Report.


Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Mayor Hartfield stated that Manager Holycross gave an excellent and thorough presentation to the committee regarding the deer situation. She suggested that all of Council review the PowerPoint presentation that outlines numerous suggestions on how to handle the problem with the deer. Council member Mershon suggested that Manager Holycross and staff continue the research and review process to give Council a recommendation. Council member O’Keefe brought up the recommendation by Ms. Woods during Citizens’ Comments to move the deer out of the urban areas. Manager Holycross stated that studies show that deer habitat is richer in an urban environment then a woodland environment. Deer’s range area is also limited. He stated that in an urban environment the deer are safe from predators with few incentives for them to move. Council member Mershon stated that he is not complaining about any of the solutions brought forward to Council, and assumes that they will be looking at a number of possible solutions. Council member Mershon stated that he recalled Vice Mayor Herman inquiring on the number of deer in the area. He feels it would be easier and beneficial to gather information that can be quantified – such as the number of traffic accidents related to deer. Council member Barsky stated that the number of deer harvested through hunting could be relatively small. She stated that she recalls one study saying that random harvesting is not as effective as removing an entire herd. Mayor Hartfield asked that the 52 page documentation provided by Manager Holycross be made available to anyone who is interested. Manager Holycross stated that he does have access to it online and he would be happy to provide a paper copy to anyone interested in reading the information. 


Planning Commission – (O’Keefe)

The meeting minutes were available in Council’s packets.


Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Council member Barsky stated that they continued discussions regarding the River Road annexation. 


Comprehensive Plan – (Barsky)

No Report.


Recreation Commission – (McGowan)

No Report. 


Senior Committee – (O’Keefe)

No Report.


Tree & Landscape Commission (Barsky)

Mayor Hartfield inquired about some on Main Street that appear to be thinning at the top. She asked if this is due to a lack of water. Manager Holycross stated that he would ask Service Director Terry Hopkins. 


Council member O’Keefe asked if the committee discussed the mulching of trees and the other issue raised by Louise Denny at the last Council meeting. Council member Barsky stated that it is on their agenda to discuss at a future meeting.  


Union Cemetery (Mershon)

No Report.


OTHER COUNCIL MATTERS

Mayor Hartfield asked about the berm along Burg Street. Manager Holycross stated that work on the berm has not been completed. Council member O’Keefe stated that there is some gravel that is being washed away at a worksite near her home. Manager Holycross stated that he believes the contractor has not yet finished work in this area. 


Manager Holycross stated that it would be helpful to have any information/comments Council has regarding the upcoming liquor control permit hearing for Dan Rogers.


Council member McGowan inquired about the erosion issue along the south side of the bike path past the cemetery. Manager Holycross stated that he has had discussions with Terry Hopkins about this and it is very close to the line dividing the Village’s responsibility and the County’s. 


Mayor Hartfield stated that the hill going down the bike path at the end of South Pearl Street has a fence that is broken. 


Council discussed the need to select a time for the River Road annexation work session. The work session will be August 15, 2007 at 5:30pm in Council Chambers.


Council acknowledged that an appeal was filed on July 19th regarding the Cleveland Hall renovation at Denison University. Law Director Crites stated that the transcript is being prepared to go to the Court of Common Pleas. 


Council acknowledged the receipt of information provided by the Community Transit Board. 


Council discussed the Legislative Bulletin distributed by the Ohio Municipal League regarding Mayor’s Court. Council member O’Keefe asked if there was anything that could be done. Mayor Hartfield stated that she believes that there are a few municipalities that have gone to the extreme.  She believes that those municipalities should be addressed, rather than everyone. Law Director Crites stated that he had attended a seminar last week regarding this matter and it appears to have reasonable support for passage. Council member O’Keefe suggested contacting out local representatives. Council member Mershon suggested asking the Ohio Municipal League the best way to show their concern. Council member Barsky asked Manager Holycross to let Council know what the Ohio Municipal League suggests. 


Council member Barsky noted the public workshop regarding the Comprehensive Plan on August 7th at 7:00pm at Granville Intermediate School.     


ADJOURNMENT (9:55 pm)


            Council member McGowan moved to adjourn. Second by Council member Barsky. Motion carried, 6-0. Meeting adjourned.

Council Minutes 7/11/07

VILLAGE OF GRANVILLE

COUNCIL MINUTES

July 11, 2007

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

 

 

PLEDGE OF ALLEGIANCE

 

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, Mershon, O’Keefe, McGowan, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

 

            Councilmember O’Keefe made a motion to excuse Councilmember Tegtmeyer.  Second by Councilmember Barsky.  Motion carried (6-0)

 

APPROVAL OF AGENDA (7:33 pm)

Vice Mayor Herman moved to amend the agenda and hold discussion of Item #6 (Cleveland Hall Hearing) until after Councilmember Tegtmeyer is present at the meeting.  Second by Councilmember Mershon.  Motion carried (6-0).    

 

 

CITIZENS COMMENTS (7:34 pm)

Louise Denny, 21 Spangler Court, thanked Council for taking care of cutting down some thistle along the road near her home.  She stated that as a daughter of a nurseryman she felt obligated to tell Council that more harm than good is being done to trees that are mulched all the way up to their trunks by the Village service department staff.  She indicated that she had spoke with a representative from Davey Tree Service who agreed with the mulching problem.  She also advised that she had spoken with Service Director Terry Hopkins.  Ms. Denny suggested stirring up the mulch in August rather than applying new mulch, because applying new mulch is a waste of money.  She also informed Council that the eastern side of the spruce tree, donated by the Alan Miller family, is dying as the larger blue spruce tree is shading it.  She stated that perhaps the blue spruce should be removed before further damage is done to the smaller tree.  She suggested getting expert advice.

 

Bill Wilken, 474 Glyn Tawel Drive, stated that the herd of deer in his neighborhood has grown completely out-of-bounds.  He stated that the matter is now a public safety problem because he personally has experienced “charge behavior” from the herd’s buck.  Mr. Wilken stated that he has counted 26 deer in the herd near his neighborhood. 

Mr. Wilken also referenced the River Road annexation.  He stated that he was aware of one developer who is proposing a quality project that will maintain the Village’s identity.  He hopes Council will support their efforts.  He went on to say that growth is a fact of life and it can be managed properly. 

 

Nancy Bunge, 1135 River Road, stated that she echoes Mr. Wilken’s comments, but she is concerned about an article she read in the Sentinel regarding lifting the zoning standards.  She stated that she would not be in favor of seeing drive thru type businesses on River Road nor does she want to see development like that on North 21st Street in Newark.  Ms. Bunge stated that the founders of Granville did a fine job building a community with a real identity and she hopes Granville will maintain these high standards.

 

Bill Wilkens added an additional comment indicating that he understood Ms. Bunge point, but he feels some of the younger residents, who are the backbone of the community and live busy lives with time constraints, demand drive thru like establishments.  He stated that he feels they do not cause harm if they are done properly. 

 

 

OLD BUSINESS

 

Resolution No. 07-41, A Resolution To Award The Bid For Towing And Storage Of Motor Vehicles For The Police Department, As Per Specifications, To M&P Towing (M&P Auto Service), And To Authorize The Village Manager To Enter Into An Agreement Therefor was removed from the Table by Councilmember Barsky.  Second by Councilmember O’Keefe. 

 

Discussion: Councilmember McGowan asked the length of the contract and if it was set contract.  Chief Mason stated the contract is set for three years.  Councilmember Barsky asked if the Village can nullify the contract if terms are not met and can it be canceled without cause.  Manager Holycross explained that there is a provision in the contract to void the contract with thirty days notice.  Law Director Crites stated that the contract can be canceled without cause.  Councilmember Mershon stated that he recalled a spokesman from Yonkers Towing stating that M&P Towing was unable to tow larger vehicles.  He asked if this was true.  Manager Holycross stated that M&P Towing would be sub-contracting the towing for larger vehicles.  Mayor Hartfield asked if there were ever any problems with the last company to hold the contract – Yonkers Towing.  Chief Mason stated that they provided good service as did M&P Towing years before.       

 

Motion carried 6-0.  Resolution No. 07-41 is adopted.

 

 

NEW BUSINESS

 

Resolution No. 07-42, A Resolution To Award The Contract For Improvements To Summit Street, As Per Specification, To Law General Contracting Inc. And To Authorize The Village Manager To Enter Into An Agreement was introduced by Vice Mayor Herman.  Second by Councilmember Barsky. 

 

Discussion: Councilmember McGowan asked if the project is expected to be completed before school starts.  Manager Holycross stated that it is scheduled to be done the same time as the Welsh Hills Road culvert project. It should take around six weeks.    

 

Resolution No. 07-42 is adopted.  Motion carried 6-0.

 

 

Report on River Road

At 7:50 pm Mayor Hartfield recused herself from discussion of the River Road Report.  She was seated in the audience and Vice Mayor Herman presided over the meeting.  Mayor Hartfield returned to preside over the Council meeting at 8:10pm when Manager Holycross concluded discussion of his Report of the River Road Annexation to Council.  A copy of the project update is provided as part of these minutes.

 

Manager Holycross distributed an update to Council dated 7-11-07.  Manager Holycross stated that the total cost estimated by Mr. Turner is approximately $2.4.  He stated that Council may see some suggestions that they do not deem as necessary.  He stated that they are now waiting on an Executive Summary from Doyle Clear – Traffic Engineer and the final draft report by Poggemeyer expected Friday, July 13th.  Manager Holycross stated that preliminary findings by Mr. Clear show that Main Street does have the ability to handle the traffic capacity with some minor improvements.  He stated that the final report by Mr. Clear will depict the differences in having an intersection versus a round-a-bout and a general conception of placement based on restrictions by ODOT.  He stated that Mr. Clear looked at the entire length of Main Street from Munson Street to State Route 16 to determine the best location for an intersection.  Manager Holycross stated a hybrid document was submitted to the P&Z Committee. The Committee recommends that it now go to full Council.  Manager Holycross suggested that Council might want to meet at their regularly scheduled meeting time next week to discuss the findings of the River Road report.  Councilmember McGowan asked if the traffic costs are currently in the budget.  Manager Holycross stated not at this point.  Vice Mayor Herman asked what might be the next steps if Council were to choose supporting the annexation.  Manager Holycross stated that this would depend on the method of financing chosen – whether it be by tax increments, special assessment, or incurred by the developer.  He stated that any new zoning regulations would also need to be addressed.  Vice Mayor Herman stated that it would be nice to have these options prepared ahead of time in order to compare.  Councilmember Barsky stated that any applicable areas of the Comprehensive Plan should be incorporated within the appendices of the final report.  She also stated that there should be a notation to change the name from “urban design” to “gateway district,” as it is a distinct difference.  Councilmember Barsky asked what date would work for Council to discuss this matter because they want to keep things moving along.  Council discussed possible meeting dates, but an exact meeting time was not set.  Councilmember McGowan asked if any right of ways needed to be acquired for road improvements.  Manager Holycross stated he would look into this.  Councilmember O’Keefe asked that there be side by side financial comparisons.  Vice Mayor Herman stated that the cost of doing nothing should also be included in the side by side comparisons when it comes to costs/financing.  Manager Holycross stated that they have addressed this in the draft report. 

 

Flood Monitoring Gauge Grant Opportunity

Manager Holycross stated that Molly Roberts sent an email to Council earlier in the day explaining that the Village has the opportunity to participate in a grant partnership with the United States Geological Survey, National Weather Service, Denison University, and Granville Township for the installation of a flood forecasting monitoring site and rain gauge system for Raccoon Creek.  He stated that it is a 50% grant with 50% of maintenance and operating expenses being covered for the first three years.  Manager Holycross stated that the Village would assume 1/3 of the 50% cost with Denison University and Granville Township.  He stated that the Township was discussing the matter at their meeting tonight.  Manager Holycross estimated that $9500 would be needed for the first year, $2800 for the second year, $2950 for the third year, and $3000 for the 4th year.  Manager Holycross stated that the Village has no obligation to continue the program at the end of the fourth year.  He explained that a federal grant will pay for 50% of the cost for three gauges in Licking County.  He stated that Newark has already applied for two of the three gauges available, and Granville has until July 16th to decide if they want the third gauge.  He asked for Council’s thoughts on participating in the program.  Councilmember O’Keefe asked if there is any benefit to the Village by participating.  Manager Holycross stated that he has had experience with a similar system in Athens County and it was useful information for emergency management purposes.  Councilmember Barsky questioned if the placement of the gauge should be up stream.  Manager Holycross stated that he was unsure of the exact placement, but Cherry Street Bridge was one suggestion along with an area off of township  road 539a.  Seth Patton, representing Denison University, stated that the system would be helpful to Denison because of the heat and power plant located in the flood plain off of Main Street near Raccoon Creek.  He stated that this area did flood in the 1950’s and they recently purchased a sand bagging system to protect their interests in this area.  Mr. Patton explained that Denison University cannot be the only applicant for the grant and a government entity needs to be the main applicant.  Vice Mayor Herman stated that sharing the costs makes sense to him.  Councilmember O’Keefe questioned if the administration feels the system is needed.  Manager Holycross stated that from his standpoint he can see some value as far as emergency preparedness.  He went on to say that the funds are available in the general revenue fund.  Councilmember Mershon stated that the Village does have a 4th year out if they decide not to continue with the program and he recalled Ms. Roberts looking at a similar type of system for the Village service department. 

 

Councilmember Barsky made a motion to authorize Manager Holycross to enter into an agreement to purchase the flood gauge system assuming that Denison University and Granville Township share the total cost.  Second by Councilmember McGowan.  Motion carries 6-0.       

 

 

REVIEW OF MINUTES

Regularly Scheduled Meeting of June 20,  2007.

            Councilmember Mershon made a motion to approve the minutes as amended.  Second by Councilmember McGowan.   Motion carried 6-0.

 

Special Council Meeting of June 26, 2007.

            Councilmember McGowan moved to approve the minutes as amended.  Second by Councilmember Barsky.   Motion to approve carried 6-0.

 

 

 

 

 

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

Vice Mayor Herman stated that the committee met on July 9th in executive session.  The discussion of that meeting will be heard during executive session this evening. 

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Mayor Hartfield stated that the committee will be meeting next week.  Councilmember Barsky inquired on the Welsh Hills Road culvert project and if the fire department had made sufficient arrangements.  Manager Holycross stated that the fire department is prepared for the road closure.  They would have preferred to see a bypass, but arrangements could not be made to permit a bypass.  Councilmember O’Keefe stated that she thinks the committee should discuss how thick they pave roads.  She stated that there are some thick areas of pavement on Burg Street causing it to have unsafe drop-offs in certain areas.  Mayor Hartfield agreed this needed to be addressed.  Councilmember Barsky stated that there has been discussion for some time regarding a pedestrian pathway on Burg Street and she wondered if the Village ought to explore any available grant money for this project.  Manager Holycross stated that he would research available programs.  Councilmember Barsky suggested that collaboration with the Township could be explored as well.  Councilmember Mershon suggested further discussion in the Street and Sidewalks Committee. 

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe stated that a driveway on Pearl Street was approved after lengthy discussion over the driveway placement.  She stated that the approval was granted because safety was the biggest factor.  Councilmember O’Keefe stated that Jerry Martin was granted approval of a sign for 128 East Broad Street on the condition that the illegal neon sign currently up is removed.  She later stated that this approval was reversed because they did not have the authority to include this condition.  Councilmember O’Keefe explained that the Village Planner stated that the Village Charter depicts no way to mandate the condition when a building is no longer used as intended.  Councilmember O’Keefe stated that Dan Rogers submitted an application for a garage on 123 South Prospect Street where a new roof was approved by the Planning Commission.  She stated that final approval for the siding remodel has not yet been granted.  Furthermore, Councilmember O’Keefe stated that the new building for Fackler Country Gardens was approved, but there was some discussion over the pitch of the roof.  She went on to say that a vinyl fence for a home on Elm/Prospect Street was granted for the rear of the property.  She stated that some commission members had concerns that a vinyl fence is not appropriate for a home in the AROD district, but there is nothing in the code prohibiting vinyl.  Councilmember O’Keefe stated that the Planning Commission was also made aware that the colors in the zoning code are considered to be out of date and no longer available.  

 

 

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Councilmember Barsky stated the proposed River Road annexation had already been discussed.  She stated that they will have zoning issues to bring before the full Council in the near future. 

 

Comprehensive Plan – (Barsky)

No Report.

 

Recreation Commission – (McGowan)

No Report.

 

161 Accord – (O’Keefe)

Councilmember O’Keefe stated that there was a brief meeting where St. Albans Township pulled out of the Accord, leaving a large gap.  She stated that things are up in the air as to what will happen next with the 161 Accord. 

 

Senior Committee – (O’Keefe)

No Report.

 

Tree & Landscape Commission (Barsky)

No Report.

 

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

Councilmember O’Keefe wished to discuss the deer issue.  Mayor Hartfield stated that this matter would be discussed in the Streets and Sidewalks Committee.  Vice Mayor Herman stated that one thing that Council might be able to do is to create an ordinance that makes feeding the deer illegal. 

 

Councilmember McGowan discussed the erosion that is occurring on the Evans Bike Trail.  He stated that there are parts of the trail that could be lost and the Village should look into whose responsibility it is to make these repairs. 

 

Vice Mayor Herman asked if there would be a person at the upcoming liquor permit hearing.  Law Director Crites answered that there would be someone representing the Village at the hearing. 

 

EXECUTIVE SESSION

            Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC 121.22(G)(2) – “To consider the sale of public property at a competitive bid.” And Pursuant to ORC 121.22(G)(1) – “To do an annual review of a public official.”  Second by Vice Mayor Herman.

 

            Roll call vote:  Herman, Mershon, Barsky, Hartfield, O’Keefe, Barsky.

Time in: 8:58 pm.  Motion carried 6-0.

 

            Councilmember Barsky moved to return to regular session.  Second by Councilmember McGowan.

 

            Roll call vote:  Herman, Mershon, Barsky, Hartfield, O’Keefe, Barsky.

Time out: 10:05 pm.  Motion carried 6-0.

 

Councilmember Tegtmeyer arrived at the Council meeting at 10:00pm. 

 

APPEAL RELATED TO CLEVELAND HALL – WRITTEN DECISION (10:07pm)

            Mayor Hartfield stated that she would be recusing herself from discussion because a co-worker is bidding part of the proposed project.  Councilmember O’Keefe stated that she too would like to recuse herself from the discussion because her husband is an employee of Denison University.  Both were seated in the audience. Vice Mayor Herman presided in Mayor Hartfield’s place. 

 

Roll Call:

Those responding to the roll call were Councilmembers Barsky, Mershon, Tegtmeyer, McGowan, and Vice Mayor Herman.

 

Discussion: At its June 20th meeting, the Village Council voted 3-2 to uphold the decision of the Granville Planning Commission to approve a proposed addition to Cleveland Hall on the campus of Denison University.  In accordance with the provisions of the Granville Code, the Council has forty-five days from June 20th, if necessary, to formalize its decision in writing including the findings and conclusions of fact.  The Law Director, on behalf of Council, prepared a written draft for consideration by Council. 

 

A court reporter was present to transcribe the discussions of Council.  Please refer to the transcription, which is part of these minutes.

 

Resolution No. 07-43, A Resolution Affirming The Decision Of The Granville Planning And Zoning Commission To Approve, With Conditions, The Application For Architectural Review For The Proposed Addition To Cleveland Hall And Adopting Decision Findings and Conclusions Of Fact was Introduced by Councilmember Mershon.  Second by Councilmember Barsky. 

 

Roll Call Vote: Mershon (yes), Tegtmeyer (yes), Barsky (no), McGowan (yes), Herman (no).  Motion passes 3-2.  

 

 

ADJOURNMENT (10:33 pm)

            Councilmember McGowan moved to adjourn.  Second by Councilmember Tegtmeyer.  Motion carried, 7-0.  Meeting adjourned.


Council Minutes 6/26/07

 VILLAGE OF GRANVILLE

COUNCIL SPECIAL MEETING MINUTES

June 26, 2007

CALL TO ORDER (by Mayor Hartfield at 5:34pm)

ROLL CALL

Those responding to the roll call were Councilmembers Matt McGowan, Steve Mershon, Jackie O’Keefe, Deb Tegtmeyer, Mayor Melissa Hartfield, Manager Don Holycross, and Attorney Brandy Maas.

 

Councilmember McGowan made a motion to excuse Councilmember Barsky and Vice Mayor Herman.  Second made by Councilmember O’Keefe. 

Motion carried (5-0)

 

NEW BUSINESS

 

Discussion about necessity for additional street improvement expenditures on Bryn Du Drive

 

       Ordinance No. 08-07 – An Ordinance to Amend Ordinance 17-06 Providing for   

       Adjustments of the Annual Budget for the Fiscal Year 2007, and Revising Sums        

       for Operating Expenses, and Declaring an Emergency.

 

Manager Holycross referred to an email forwarded to Council the preceding evening from Assistant Manager Roberts explaining the problems uncovered on Bryn Du Drive.  He indicated Engineer Jerry Turner and Village Service Director Terry Hopkins were there to provide specific information regarding the issues on Bryn Du Drive.

 

Terry Hopkins indicated that after the top coat of the drive had been removed the trucks working at the top of the hill began breaking through the pavement.  It was discovered that the base under the pavement was wet.  The whole road is wet underneath the pavement.  There is a serious problem. 

 

Councilmember O’Keefe questioned what is making the pavement wet.  Director Hopkins does not know.  Engineer Turner responded that his firm was part of the approval of Bryn Du Drive originally.  He personally inspected the road and the undersurface materials were as hard as concrete.  If the road was wet at that time, the road could not have withstood construction.  It could be a spring.  It could also be a water main break, but there are no unusual increases in water usage.  Engineer Turner continued indicating that the $254,000 estimate is a worse case scenario.  It is based on 2,000 feet of that pavement being redone.  He does not believe all 2,000 feet will need to be replaced.  He expects to stay within the current parameters of the 2,000 feet.  No other areas of the road are affected.

 

Councilmember Tegtmeyer wanted to verify exactly what portion of Bryn Du Drive is affected.  Engineer Turner indicated that the first part of Bryn Du Drive from Newark-Granville Road is fine as is the upper part.  The affected area is between Glyn Tawel Drive and Derwin Dell Way; the middle section of Bryn Du Drive, on the grade. 

 

Engineer Turner reported that the procedure to repair the road is to pulverize the existing material 16 inches deep.  Lime and water is added to the pulverized materials that will harden like concrete.  A 4 inch stone barrier is placed on top of this material and then the pavement is added.  This method is cheaper than digging out the road base, removing and replacing all the materials.  This process is now a standardized practice used by ODOT and is currently being used by ODOT on the Route 161 construction.  If we were to dig out all of the materials, the cost could be $500,000. 

 

Councilmember McGowan questioned if the problem would reappear since we don’t know the origins of the water.  Engineer Turner indicated that it should not return to that area, but he cannot guarantee that the water will not move somewhere else.  He also indicated that Bryn Du Drive is twenty years old, which is the designed life of that road.  He feels confident that this fix, 16 inches of foundation under the pavement, should bridge this problem area.  While fixing this problem, the source of the water may be found.  If so, additional storm drainage may be added to relieve the problem.  The road currently has under drains on both sides of the pavement.  The storm drains are showing water drainage from these under drains currently.

 

Councilmember O’Keefe questioned if in fixing the road could divert water to the existing homes.  Engineer Turner stated that he did not think that would happen.  When roads are constructed, the use of under drains is used to divert water into the storm sewers. 

 

Councilmember O’Keefe questioned if the upper catch basin could have an abundance of water and could that be undermining the road.  Engineer Turner replied that water could be a source of this problem.  Anything could be the source.  Building all of the additional homes could have disrupted the flow of water and changed it, all of those homes have basements that when dug could divert springs or ground water that could be effecting the road.  Director Hopkins indicated that usually if the catch basin or storm sewers have a break that water usually causes the ground to sink.  If this scenario were the cause of this problem, we probably would have already found the problem.

 

Councilmember Tegtmeyer asked how long this problem has existed.  Engineer Turner indicated that he could not answer that.  The problem has not been bad enough with the regular level of traffic on the road to break the road down.  The pavement did not break up.  It was only after the top layer of asphalt was striped off that the problem became evident. 

 

Councilmember O’Keefe asked if the expense would be too great to have a hydraulic engineer look at the road.  Engineer Turner replied that soil engineers could come in and look at it.  He works with a firm that has both hydraulic and soil engineers that he could request to come help find the problem.  Councilmember Tegtmeyer suggested that Council would be remiss in not trying to find the origins of the water.  Engineer Turner suggested that the engineer should be brought in immediately as we only have a small window to time.  The ODOT guy who does the pulverizing is available the first of next week for only a few days.   

 

Mayor Hartfield reminded Council that the road is currently torn up through the entire neighborhood and that whatever Council decides needs to be acted upon immediately. 

 

Councilmember Mershon asked if the road was passable for emergency vehicles between Glyn Tawel and Derwin Dell.  Director Hopkins responded that he would be nervous taking a “big, heavy fire truck” through there.  The small vehicles can get through right now, but any heavy vehicles break up the surface pavement that has been put down to strengthen the road.

 

Mayor Hartfield asked if the engineer would be able to look at the road and make determinations while the road is under repair.  Engineer Turner indicated that while the road is being pulverized, it would be an optimum time for the engineers to come in and investigate.  While the road was open, is the best time for the engineers.  The solutions are the $254,000 fix or the $500,000 fix.

 

Councilmember Tegtmeyer inquired as to the cost of a hydraulic engineer or whatever the appropriate engineer might be to inspect the problem as soon as possible.  Engineer Turner estimated a cost of $2,500 to $5,000.  Councilmember Mershon indicated that the extra engineer does not sound like a monetary issue.

 

Director Hopkins explained that the pulverizing equipment can be here on Monday, July 2.  If we delay, he is not sure when that equipment would be available again.  The Shelley Company would begin locating utilities on Wednesday, June 27th

 

Mayor Hartfield asked if an engineer could be called in while the road is under construction.  Engineer Turner indicated that he could call the engineer tomorrow.  He asked if he needed to get bids, but he highly recommended the firm of Geotechnical Engineers in Westerville. 

 

Mayor Hartfield asked Council if this solution was acceptable.  Councilmember’s nodded in affirmation.  Mayor Hartfield opened the discussion as to the two ordinances for funding the repairs.

 

Assistant Manager Roberts presented two ordinances for funding the additional street improvements.  The ordinances were referred preliminarily as Ordinance No. 08-07 A and 08-07 B

 

Ordinance 08-07 A would provide for an adjustment in the annual budget for fiscal year 2007 as follows:

 

Fund               Program                                 Account #       Account                 Add

 

General          Street Maint & Repair        A1-6-A250       Capital Outlay    $110,000 Road Reserve                                   A6-6-B250       Capital Outlay    $  60,000

Street                                                            B1-6-B250       Capital Outlay    $  60,000

 

 

Ordinance 08-07 B would provide for an adjustment in the annual budget for fiscal year 2007 as follows:

 

Fund               Program                                 Account #       Account                  Add

 

General          Street Maint & Repair           A1-6-A250     Capital Outlay    $ 40,000 Road Reserve                                      A6-6-B250     Capital Outlay    $ 40,000

Street                                                              B1-6-B250     Capital Outlay    $ 30,000

 

Assistant Manager Roberts indicated that the difference in these ordinances is based on whether the Summit Street road improvements would be authorized. 

 

Councilmember Mershon asked why the Summit Street improvements were moved from 2008 to 2007.  Director Hopkins responded that the Summit Street improvements were originally scheduled in 2008, but as funds were available this year and bid responses have been lower than anticipated this year, the project was moved to 2007.  Summit Street improvements are in the bid process right now.  If the project is moved back to 2008, the low bids will probably not be available. 

 

Councilmember Mershon asked if current bids are especially low and why.  Engineer Turner explained that all bids are coming in very low this year.  There is not a lot of work available this year.  People are bidding on projects that have not ever bid on projects in the past.  The current Summit Street bids are in and are extremely competitive. 

 

Councilmember Tegtmeyer inquired if some sort of estimate is available if the Summit Street project is postponed to next year, especially with increased petroleum costs.  Engineer Turner responded that ODOT used a 13% multiplier for this year (2007).  He reiterated that the bid for Summit Street this year is very competitive and may not be so next year.

 

Councilmember McGowan inquired as to what projects were scheduled for 2008.  Assistant Manager Roberts reported that the preliminary projects for 2008 are:

 

North and South Mulberry Street

            Welsh Hills Road

            Cedar Street

            North and South Prospect

            Wexford Drive

 

Councilmember Mershon asked if the bid for Summit Street only included the portion of the road between Granger and Pearl or did it include the non-concrete area west of Pearl.  Engineer Turner responded that it was only for Summit Street between Granger and Pearl.  Director Hopkins indicated that most of Summit Street west of Pearl was concrete.  That the pavement was not deteriorated enough to do the road currently.  Engineer Turner added that he thought that portion of Summit Street may have been done when Pearl Street was repaved.

 

Councilmember Tegtmeyer inquired if the $254,000 additional costs would put us over the entire budget by $70,000.  Assistant Manager Roberts answered that over run would be $200,000.   Councilmember Tegtmeyer asked what projects would suffer.  Assistant Manager Roberts responded that she did not think anything would suffer except for the year end balance; instead of an $800,000 balance, we would have about $700,000. 

 

Councilmember O’Keefe asked what the carry over balance was from 2006.  Assistant Manager Roberts indicated $1,200,000.  Councilmember Mershon asked what the carry over was going back to 2004.  Assistant Manager Roberts listed:

 

2006      $1,200,000

2005   $   476,000

2004   $   649,000

 

Ordinance No. 08-07, (A) an Ordinance to Amend Ordinance No. 17-06 Providing for Adjustments of the Annual Budget for the Fiscal Year 2007, Revising Sums for Operating Expenses, and Declaring as Emergency was moved by Councilmember Tegtmeyer.  Second by Councilmember McGowan.  Second made by Councilmember O’Keefe.

 

Mayor Hartfield went over the procedures that the emergency would be have to be voted on first and then the ordinance.  As this is emergency legislation, it must be approved by all five members of council.

 

Councilmember O’Keefe asked if the costs for the hydraulic engineer needed to be included in the ordinance.  Mayor Hartfield asked if the costs of the engineer would be covered by the $254,000.  Assistant Manager Roberts indicated that funds were established for engineering fees in the current budget and would be taken care of.  Council reaffirmed that Engineer Turner would be sure these fees were covered. 

 

Mayor Hartfield asked if there were any questions or additional comments. 

 

Roll call on Emergency clause in Ordinance No. 08-07.  Adopted 5-0

 

Roll call on Ordinance No. 08-07.  Adopted 5-0.

 

 

ADJOURNMENT (6:04pm)

Councilmember McGowan moved to adjourn.  Second made by Councilmember O’Keefe.  Motion carried 5-0.  Meeting adjourned.

 

 

 

 

________________________________

                                                                        Mayor Melissa Hartfield

 

 

 

__________________________________

Clerk of Council Mollie Prasher

 

 

 

Submitted by Mollie Prasher

Council Minutes 6/20/07

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 20, 2007

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

 

 

PLEDGE OF ALLEGIANCE

 

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

 

 

APPROVAL OF AGENDA (7:32 pm)

Councilmember McGowan moved accept the agenda as presented.  Second by Councilmember Barsky.  Motion carried (7-0).    

 

 

CITIZENS COMMENTS (7:32 pm)

No one appeared to speak. Mayor Hartfield closed Citizens’ Comments at 7:33 pm.

 

APPEAL OF PLANNING COMMISSION APPROVAL OF CLEVELAND HALL ADDITION

            A court reporter was present to transcribe the discussion concerning the appeal.  The transcript is included as part of these minutes. 

 

Councilmember O’Keefe stated she would like to recuse herself from discussion of the proposed addition because her husband is an employee of Denison University.  Mayor Hartfield stated that she too would like to recuse herself from discussion because a co-worker is quoting work for the proposed project at Denison University.  Both Councilmember O’Keefe and Mayor Hartfield moved to be seated in the audience.

 

 

ROLL CALL

            Those responding to the roll call were Council members Barsky, McGowan, Mershon, Tegtmeyer, Vice Mayor Herman; Manager Holycross, and Law Director Crites.

 

            Mr. Bill Wernet made a motion stating that a document was forwarded to Council that had not been entered as part of evidence in the hearing.  Mr. Wernet presented four items as exhibits A, B, C, and D. 

            After discussion of the appeal by Council (see court reporter transcription), Councilmember Mershon made a motion to overrule the motion presented by Mr. Wernet.  Second by Councilmember McGowan. 

 

Roll call vote to overrule the motion presented by Mr. Wernet: Herman, Barsky, Tegtmeyer, Mershon, McGowan.  Motion carried 5-0.  Mr. Wernet’s motion was overruled. 

            Councilmember Mershon made a motion to affirm the decision of the Planning Commission on February 26th for application Number 07-003.  Second by Councilmember Barsky.  Roll call vote to affirm the Planning Commission decision: Barsky (no), Tegtmeyer (yes), McGowan (yes), Mershon (yes), Herman (no).  Motion carried 3-2.  The decision of the Planning Commission on February 26th was affirmed. 

            Law Director Crites advised that the decision of Council will need to formalize it’s decision in writing within 45 days.   Vice Mayor Herman inquired as to whether the prevailing side should begin these efforts.  Law Director Crites stated that he could use the transcript to put something together for Council that they could modify if they wish.  He stated that he could have this done in the next few weeks depending upon when he receives the transcript. 

 

The discussion for the appeal of Cleveland Hall ended at 9:05pm.  Mayor Hartfield and Councilmember O’Keefe rejoined the Council meeting at this time.    

 

 

PUBLIC HEARING

            Ordinance No. 06-07, An Ordinance Accepting An Application For The Annexation of 514+/- Acres to The Village. 

 

Discussion: Mike Bait, 125 Dorrence Road, Granville, read aloud a letter to Council.  Mr. Bait explained that he does not believe that annexation alone will guarantee that the rural nature of the proposed land will remain.  He added that it is unlikely that the residents living within the proposed area for annexation would choose to annex to Newark.  Mr. Bait asked Council how the landowners could not insist on having water and sewer rights guaranteed if they are annexed into the Village.  Councilmember O’Keefe explained that it is Council’s plan to zone the area as open space and the area will have zoning specifications very similar to what is currently in place by the Township.  Councilmember Barsky added that the zoning in this area is being considered as work is being done on the current zoning code and the Comprehensive Plan.  Mayor Hartfield stated that there would be significant costs incurred by the landowners if water and sewer extensions were ever considered.  She added that there is risk of Newark being able to annex and develop certain areas.  Mr. Bait asked what the impetus was of this annexation for the landowners.  Mayor Hartfield stated that was more than just high density development.  She stated that it was a way to remain part of Granville and the local community.  She added that the majority of landowners did not want to see their land annexed to Newark.  Mr. Bait asked if annexation to Newark can happen without their request.  Mayor Hartfield stated yes and she stated that she feels some of Mr. Bait’s concerns could be addressed through the proper zoning.  Manager Holycross stated that there would still be a five acre minimum in place as is with Township zoning.  Councilmember Barsky stated that as a municipality, they will have more control when the land is annexed into the Village. 

            Trustee Wes Sargent stated that he was contacted a couple of years ago by some of the neighbors in the area.  They were scared after they saw two huge developments nearby annexed to Newark.  Trustee Sargent stated that as far as development goes, most of the land on the map is owned by the Township and is not at risk of being developed.  He stated that with annexation into the Village, the landowners will not have to worry about plans Newark had for this area.  He added that he did know that Newark did have plans for development.  Trustee Sargent stated that the efforts to make this annexation happen have taken a tremendous amount of hard work.  He thanked Council for all of their help.  He stated that it has been a pleasure.   The County Commissioners solidified this agreement because of the work the Township and Village did together. 

 

Jim Eggenschwiler, 2307 James Road, Granville, stated that they are thankful for the work done by the Township and Village to make the annexation happen.  He thanked them for the hard work to get them to this point. 

 

The public hearing for Ordinance No. 06-07 was closed at 9:25pm. 

 

 

Ordinance No. 07-07, an Ordinance Authorizing And Directing The Village Manager To Enter Into A Contract With The Board Of Trustees Of Granville Township For The Transfer Of Title To The Maple Grove Cemetery To The Township Upon Annexation Of Such Cemetery Into The Village Of Granville.

 

Discussion: None.

 

The public hearing for Ordinance No. 07-07 was closed at 9:26pm. 

 

 

OLD BUSINESS

 

Ordinance No. 06-07, An Ordinance Accepting An Application For The Annexation of 514+/- Acres to The Village was reintroduced by Councilmember Tegtmeyer.  Second by Councilmember Barsky. 

 

Discussion: Councilmember O’Keefe inquired if there is an anticipated need for more police due to the annexation.  Manager Holycross stated that he does not see an immediate need, but perhaps over time with increased traffic and development there could be. 

 

Roll call vote on Ordinance No. 06-07: Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Herman, Hartfield.  (7-0).

 

Ordinance No. 06-07 is adopted. 

 

Ordinance No. 07-07, an Ordinance Authorizing And Directing The Village Manager To Enter Into A Contract With The Board Of Trustees Of Granville Township For The Transfer Of Title To The Maple Grove Cemetery To The Township Upon Annexation Of Such Cemetery Into The Village Of Granville was reintroduced by Councilmember Mershon.  Second by Councilmember McGowan. 

 

Discussion: None.

 

Roll call vote on Ordinance No. 07-07: Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Herman, Hartfield.  (7-0).

 

 

NEW BUSINESS

 

Resolution No. 07-41, A Resolution To Award The Bid For Towing And Storage Of Motor Vehicles For The Police Department, As Per Specifications, To M & P Towing (M & P Auto Service), And To Authorize The Village Manager To Enter Into An Agreement was introduced by Councilmember O’Keefe.  Second by Councilmember Barsky.

 

Discussion: Council discussed the resolution and two of the bidding companies included M & P Towing and Yonkers Towing.  Councilmember McGowan noted that the cost to haul smaller vehicles was lower than the cost to haul larger vehicles.  He questioned what size vehicles were being quoted.  Manager Holycross stated that the police chief did an analysis and determined that the Village towed more small vehicles than large, and M & P’s quote for smaller vehicles was less he, therefore recommended M & P.  A representative from Yonkers Towing stated that he bid less for the larger vehicles, and that M & P Towing is not equipped to tow larger vehicles.  Vice Mayor Herman questioned if M & P Towing bid for larger vehicles as well as smaller ones.  Manager Holycross stated yes, and that perhaps they plan to hire someone else to tow the larger ones if they are unable.  Council discussed the liability insurance amount of $100,000 and questioned if this was enough.  Councilmember Barsky stated that the liability amount was requested by the police department.  Councilmember Barsky asked if each of the bidders bid on the whole form.  Manager Holycross stated he believed they bid from a form provided by the police department.  Councilmember McGowan questioned who had the contract in the past.  A representative from Yonker’s Towing stated that they had the contract for the past two years.  He stated that they averaged around three calls per week in the past.  Councilmember Barsky stated that she is inclined to go with the cheapest alternative, but she does agree that perhaps more information should have been provided to them to make a decision.  Councilmember Mershon stated that he agreed with Councilmember Barsky, but he trusts the Chief’s assessment.  Council continued to discuss the issue of not having all of the information in front of them.  Manager Holycross suggested that the matter could be tabled.  He would work on getting some of their concerns answered. 

 

Councilmember McGowan made a motion to Table Resolution No. 07-41.  Second by Councilmember Barsky.  Motion carried 7-0.  Resolution No. 07-41 is Tabled.    

 

 

REVIEW OF MINUTES

Tabled Minutes of the Regularly Scheduled Meeting of May 2, 2007.

            Councilmember Barsky made a motion to remove the minutes from the table.  Second by Councilmember McGowan.   Councilmember McGowan moved to approve the minutes as amended.  Seconded by Councilmember Barsky.   Motion to approve carried 7-0.

 

 

Tabled Minutes of the Regularly Scheduled Meeting of May 16, 2007.

            Councilmember O’Keefe made a motion to remove the minutes from the table.  Second by Councilmember Barsky.   Vice Mayor Herman moved to approve the minutes as presented.  Second by Councilmember Barsky.   Motion to approve carried 7-0.

 

Minutes of the Regularly Scheduled Meeting of June 6, 2007.

            Vice Mayor Herman moved to approve the minutes as amended.  Second by Councilmember McGowan.   Motion to approve carried 7-0.

 

MAYOR’S COURT REPORT – May

The Mayor’s Court Report for the month of May was presented for review.

 

            Discussion: None.

 

Councilmember O’Keefe moved to accept the May report, second by Councilmember Barsky.  Motion carried 7-0.

 

            Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the said report is included as part of these minutes. 

 

MANAGER’S REPORT – May

The Manager’s Report for the month of May was presented for review. 

 

            Discussion: Councilmember Barsky noted the large number of police checks due to unsecured buildings at the school.  Councilmember O’Keefe asked about the 25% decrease in income tax receipts.  Manager Holycross stated that they are up by 2% for the year.  He stated that it is typical to see fluctuations on the backside of April.  He will be keeping an eye on June and July numbers.  Vice Mayor Herman stated that there seems to be a trend in May reductions according to years past.  Councilmember Barsky noted that radar details are up.  Manager Holycross explained that this is an effort to have police cars more visible, specially in areas of concern. 

 

Councilmember Barsky moved to accept the May report, second by Councilmember McGowan.  Motion carried 7-0.

 

            Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report is included as part of these minutes. 

 

 

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

Vice Mayor Herman stated that he would like to request an Executive Session at the next Council meeting to discuss personnel matters.

 

Granville Foundation – (Tegtmeyer)

No Report.

 

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Manager Holycross stated that they need to schedule a meeting in the next two to three weeks to discuss pending matters.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe stated that there was a window and sandwich board sign approved for a business on North Prospect Street.  She stated that approval for a new awning was also given to the James Store.  She went on to say that windows and skylights were approved for a home on North Pearl Street.  Councilmember O’Keefe asked Manager Holycross if the garage on East Broadway was out of proportion from what was approved.  She stated that there have been questions about this issue.  Manager Holycross indicated that everything appears to be in line with what was proposed, but they would take measurements.  Councilmember O’Keefe went on to say that there is also concern that procedures are not being followed for a home on East College Street.  Manager Holycross stated that he would look into this. 

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Councilmember Barsky stated that Poggemeyer Associates and Doyle Clear are waiting on specific information from the Village to continue looking at the proposed River Road annexation issue.  She stated that she has concerns over traffic in the proposed area and she contacted the developers/landowners because she was concerned that they believe Council is intentionally dragging their feet.  Councilmember O’Keefe asked if she contacted them on behalf of the Planning and Zoning Committee.  Councilmember Barsky answered no.  She stated that she wanted to relay her concerns, but not in a public meeting.  She also asked for feedback from Council regarding Poggemeyer’s involvement.  Vice Mayor Herman stated that he is fine with their involvement as long as they don’t muddy the waters.  She stated that she intended for Bill Habig and Poggemeyer to talk with Manager Holycross first.  Manager Holycross stated that he has spoken with Bill Habig and he is willing to meet with him to provide assistance that could be helpful.  Councilmember Tegtmeyer asked if Poggemeyer is waiting on information from the Village.  Manager Holycross stated that they are waiting on some things and due to the work load and lack of staff; he has been unable to gather all of this information.  He added that what has been done so far has been on the weekends and evenings.  The planning intern has just now returned after being away for two weeks.  Councilmember Barsky stated that she contacted the developers and told them that she would request that Council meet to have information to them – hopefully targeting July 1st.  She added that she would like to see Council make a decision, rather then the developers.  Vice Mayor Herman asked what could be done to move this along.  Councilmember Barsky asked how they can aim to have all of the needed information by July 1st.  Manager Holycross stated that it won’t take long for Poggemeyer to do the analysis once they have all of the needed information filled in on their spreadsheet.  Council asked what they could do to help to ensure this work gets done.  Vice Mayor Herman stated that this issue is a major priority and he believes this is what Manager Holycross is hearing from Council.   He asked if it is reasonable to know by next week what kind of time frame they are looking at and to have some target dates.  Manager Holycross stated yes.  Councilmember Barsky stated that she asked the developers to look at the SBD (Suburban Business District) and get back to them.  She added that she did tell them that urbanism was out of play as this would only complicate things.  Councilmember Mershon stated that Council discussed staging utility construction as well as staging the annexation.  He mentioned that perhaps they could look at the property that has proposed development.  He stated that this may mean economic costs are delayed and traffic issues would need to be the main focus.  Councilmember O’Keefe asked if the developers are able to build what they want to build.  Councilmember Barsky stated that they have had discussions with the EPA and they have an alternate plan in place.  Councilmember Mershon stated that they have shown them private sewer plans for River and Weaver Road.  Councilmember O’Keefe asked what would happen if the EPA approves their plans and the sewer system fails.  Councilmember Barsky stated that our current plan says they would have to annex them.  Councilmember Barsky stated that Council ought to have information by the first Council meeting in July because it looks Council is unwilling to move on this matter.  Councilmember Barsky also stated that the P&Z Committee has not addressed the Zoning Document and Flood Plain and they also need to continue work for River Road. 

 

Comprehensive Plan – (Barsky)

Councilmember Barsky stated that Phil Honsey of Poggemeyer Associates plans to have a draft of the Comprehensive Plan completed by August. 

 

Recreation Commission – (McGowan)

Councilmember Barsky stated that she has concerns that the long range plan and report provided by the Recreation Commission does not clearly provide data and was not professionally done.  She stated that she was very disappointed in what she saw.  Councilmember O’Keefe questioned if this report will be given to Poggemeyer for the Comprehensive Plan.  Councilmember McGowan stated that the report was done from a gentleman from Parks and Recreation in Des Moines, Iowa.  Councilmember Barsky stated that the report shows no expertise in strategic planning. 

 

Senior Committee – (O’Keefe)

No Report.

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky stated that Jim Siegel is tracking an area in Granville where the gypsy moth is invading.  She stated that they may have to investigate the possibility of spraying.  Furthermore, Councilmember Barsky stated that a survey of 4000 trees in Granville has been completed, and that 400 need attention, while approximately 100 are considered dangerous and need to be taken down.  She added that Terry Hopkins is double checking the recommendations with the Tree and Landscape Commission. 

 

Union Cemetery (Mershon)

No Report.

 

 

 

 

 

OTHER COUNCIL MATTERS

Councilmember Barsky – Comprehensive Plan

 

Councilmember Tegtmeyer explained that proposed State legislation intended to deregulate the cable industry and to completely overhaul all franchise agreements with local municipalities is nearly complete.  She stated that the intent is to have a statewide franchise instead.  Councilmember Tegtmeyer stated that she is still researching this matter and has not received a response from Time Warner Cable.  Councilmember Tegtmeyer stated that she sees the proposed legislation making it harder for smaller franchises to compete and it is also a free speech issue.  She went on to say that she is not sure what steps Council would like her to take, but she is willing to do whatever the consensus is.  Councilmember Barsky questioned if Councilmember Tegtmeyer should send something to the legislature and asked for Council’s thoughts.  Council showed no objections to having Councilmember Tegtmeyer send a letter to the state legislature showing their disapproval of the proposed legislation. 

 

Councilmember Barsky asked what the status was with the liquor permit requested by Dan Rogers.  Manager Holycross explained that Mr. Rogers’ attorney has requested a continuance. 

 

Mayor Hartfield asked Council if they wanted to walk in the July 4th Parade.  Council agreed to meet at the continental breakfast at the Granville Inn on July 4th before the parade. 

 

Council changed their next scheduled meeting date of July 4th to July 11th due to the holiday. 

 

Mayor Hartfield stated that she has been invited to a ribbon cutting for Arby’s on June 27th.  She stated that she is unable to attend and wondered if anyone else would like to attend.  She stated that she would forward the request via email to Council.

 

Mayor Hartfield stated that she has been asked to judge a pet rescue on July 7th at 12:30pm.  She stated that she does not have any specific information about the event and she would also forward this information to Council if they are interested.    

 

 

ADJOURNMENT (10:33 pm)

            Councilmember McGowan moved to adjourn.  Second by Councilmember Mershon.  Motion carried, 7-0.  Meeting adjourned.

 

                                                                                    ________________________________

                                                                                    Mayor Melissa Hartfield

 

__________________________________

Submitted by Melanie Schott

Deputy Clerk of Council

Council Minutes 6/6/07

 VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 6, 2007

 

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

 

 

PLEDGE OF ALLEGIANCE

 

 

ROLL CALL

            Those responding to the roll call were Councilmembers Constance Barsky, Matt McGowan, Steve Mershon, Jackie O’Keefe, Deb Tegtmeyer, Vice Mayor Lon Herman, Mayor Melissa Hartfield, Manager Don Holycross, and Law Director Michael Crites.

 

APPROVAL OF AGENDA (7:33 pm)

Councilmember O’Keefe moved to approve the agenda.  Second by Councilmember McGowan.  Councilmember Mershon indicated that a resolution from the Executive Session of the May 16, 2007 was not listed on the agenda.  He questioned if it should be.  Manager Holycross indicated that as it was in Executive Session it would not be listed on the agenda. Vote was called by Mayor Hartfield. Motion carried (7-0).    

 

 

CITIZENS COMMENTS (7:34 pm)

 

Virginia Cope, 510 West College Street, urged Council to oppose the liquor permit application by Dan Rogers.  She has two small children and does not think it is in the best interest of her children or the community to have a “man, who does not notice wholesale drinking on his property” to be issued a liquor permit.  She urges Council to deny the permit.

 

Sharon Sellito, 215 South Cherry Street, remarked “Ditto.”

 

Chris Kenah, 339 West Broadway, requested that Council overturn the Cleveland Hall design that was approved by the Granville Planning Commission.  The application and design do not conform to ordinance requirements.  The criteria for additions or renovations need to be enforced on an equal basis and should be applied to this request.

 

Karl Sandin, 212 South Plum Street, spoke in favor of the Cleveland Hall renovation.  He felt the addition was understated and restrained.  The design is an excellent example of historic renovation.  It also provides a wonderful facility for the students of Denison University.  Mr. Sandin is an art instructor at Denison.

 

John Kralovec, 218 Summit Street, is new to Granville and not a stakeholder in the appeal.  However, he feels that Denison has used due diligence in selecting a world-class architect.  The Village is lucky to have such a prestigious and respected architect.  He commented that Speedway, Arby’s and Taylor Drug used traditional materials, but the architectural design is not noteworthy.  He reminded Council that glass has always been a “traditional” material and is used in many historic designs.  Art studios need a great deal of light.  The design would be exciting for the students and be a tremendous asset to Denison and the community.  He asked the Board to approve the Planning Commission’s recommendation.

 

Matt Kretchmar, 448 West Broadway, commented on both issues.  Looking at the Cleveland Hall design, he is very impressed with the design and the architect.  It is too bad that in the past, buildings were demolished and not renovated as in this case.  He is happy to see the facility updated.  He is in favor of the proposal.  Regarding the liquor permit for Dan Rogers, he indicated that he rented from Dan when he first moved to Granville.  He observed Mr. Rogers act in reckless and irresponsible ways.  This individual has a young child and is not interested in that child being exposed to the issues involved with a carry-out.

 

John Maskit, 135 Granview Road, has studied the philosophy of architecture and urban development.  He has done research on the subject.  He feels a lot of thought should be given to the issues confronting the community regarding historic preservation.  He feels it is important to pursue building codes that maintain the charm of the community, but do not pit new styles against old.  Cleveland Hall should not be treated as something frozen in time.   Cleveland Hall has been a vital part of the community.  He understands that the design looks different, but the Code should not tie the hands of the architect by making the design match the existing building.  He gave an example that if someone wanted to build a 5,000 sq. ft. home in a Victorian style, it would be allowed although not necessary historically appropriate.  He urged Council to respect the historical vitality of architecture and move forward with the design.  He is in favor of the application.

 

Mayor Hartfield closed Citizens’ Comments at 7:45 pm.

 

APPEAL HEARING

Vice Mayor Lon Herman called the appeal hearing of the decision by the Granville Planning Commission to approve the proposed addition to Cleveland Hall on the Denison University campus under the Architectural Review Overlay provisions of the Village Zoning Code to order. 

 

Councilmember O’Keefe stated that she would like to recuse herself from any discussion concerning the appeal hearing as her husband is an employee of Denison University. 

 

Mayor Hartfield stated that she would like to recuse herself from any discussion concerning the appeal hearing as a co-worker is bidding on part of the project. 

 

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, Tegtmeyer, and Vice Mayor Herman.

 

Those wishing to speak during the hearing were sworn in.  Please note the attached official transcript of June 6, 2007 – Cleveland Hall Renovation Appeal Hearing. 

 

 

 

Vice Mayor Lon Herman closed the evidence at 11:00pm.  He noted that pursuant to section 1137.01(j) of the Codified Ordinance of Granville, Council may affirm, reverse, revoke, modify, or remand for further proceedings the decision or order appealed.  Vice Mayor Herman also stated the pursuant to section 1137.01(k), Council shall announce its decision not later than the next regularly scheduled Council meeting following the hearing (June 20, 2007).  Within 45 days, Council shall formalize its decision in writing, including decisions findings and conclusions of facts.  One recommendation is that we deliberate this issue at our next scheduled Council meeting.  I would like to recommend that. Thank you.

 

Mayor Hartfield called the regular Council meeting back to order at 11:08pm

 

OLD BUSINESS

 

NONE

 

 

NEW BUSINESS

 

Ordinance No. 06-07, To Accept an Application for the Annexation of 514 +/- Acres to the Village was introduced by Steve Mershon and a hearing was scheduled for the next Council meeting (June 20, 2007).  Second by Councilmember O’Keefe. 

 

The public hearing is set for the June 20, 2007 meeting.

 

Manager Don Holycross placed the resolution of the County Commissioners that approved the annexation along with the map and related petitions before Council.

 

Steve Mershon moved by motion that Council acknowledges that the items identified in the memo (the resolution, map and related petitions) have been place before Council. 

Second by Councilmember McGowan.

 

Motion carried 7-0.

 

Ordinance 07-07, An Ordinance Authorizing and Directing the Village Manager to Enter into a Contract with the Board of Trustees of Granville Township for the Transfer of Title to the Maple Grove Cemetery to the Township upon Annexation of such Cemetery into the Village of Granville was introduced by Matt McGowan and a hearing was requested for the next Council meeting (June 20, 2007). 

Second by Councilmember Mershon. 

 

The public hearing is set for the June 20, 2007 meeting.

 

 

 

 

Resolution No. 07-40, A Resolution to Authorize the Village Manager to Enter into a Contract with Wichert Insurance Services, Inc. for Property, Casualty and Liability Insurance Coverage for the Period of July 1, 2007 through June 20, 2010 was introduced by Councilmember Herman.  Second by Councilmember Tegtmeyer. 

 

Discussion: Councilmember O’Keefe questioned why the bid requested quotes for $5 million and $6 million coverage for Public Officials Liability coverage, but we only received quotes on $5 million.  Manager Holycross indicated that we gave them an option to quote on both $5 million and $6 million, but we only received bids on $5 million.  Mayor Hartfield asked if the coverage is comparable to our prior coverage.  Manager Holycross indicated in the affirmative.  Mayor Hartfield asked if the fee was set or locked in for three years or will it escalate.  Manager Holycross indicated that the premium was for one year.  Councilmember O’Keefe inquired if public officials meant council members.  Manager Holycross stated that there is a series of policies that cover law enforcement, professional liability for public officials as well as property and general liability.  Councilmember Barsky confirmed that the coverage is for three years and at the same rate.  Manager Holycross responded that it is for three years, but does not know if it is at the same rate.  He assumes that it is at the same rate.  

 

Resolution No. 07-40 is adopted.  Motion carried 7-0. 

 

 

            Appointment to Granville Township Open Space Advisory Committee

 

Mayor Hartfield indicated that Councilmember Tegtmeyer volunteered for the position. Councilmember O’Keefe supports Councilmember Tegtmeyer’s appointment.  Mayor Hartfield hereby accepts Councilmember Tegtmeyer as the Council’s appointee to the Granville Township Open Space Advisory Committee.

 

Steve Mershon moved that Council recommend the Granville Township Trustees to appoint Councilmember Tegtmeyer to their Open Space Advisory Committee.  Second by Councilmember Barsky.

 

Motion carried 7-0.

 

REVIEW OF MINUTES

 

Vice Mayor Herman moved to table the minutes from the Council meetings of May 2, 2007 and May 16, 2007.  Second by Councilmember Mershon.

 

Motion carried 6-1.

 

 

 

 

 

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

No Report.

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report.

 

Planning Commission – (O’Keefe)

No Report.

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

The Council packet includes minutes from the past two meetings.  The next meeting has not yet been scheduled.  Manager Holycross indicated that a report should be available from Poggemeyer by the end of June.  Doyle is also working with us on developing some use information that will complete the study.

 

Comprehensive Plan – (Barsky)

No Report.

 

Recreation Commission – (McGowan)

No Report.

 

161 Accord – (O’Keefe)

Councilmember O’Keefe reported that the Accord group would like each town to reaffirm their resolution to be a part of the Accord.  She indicated that there was discussion among the townships that some of them may pull out of it.  Councilmember Barsky moved that the Village of Granville reaffirm our resolution to be a member of the 161 Accord.  Second by Councilmember McGowan.  Motion passed 7-0.  Mayor Hartfield indicated that Councilmember O’Keefe should bring a copy of the original resolution to the next Accord meeting and indicate that the Council voted to reaffirm the Village’s participation.  The next Accord meeting is June 27, 2007

 

Senior Committee – (O’Keefe)

No Report.

 

Tree & Landscape Commission (Barsky)

No Report.

 

Union Cemetery (Mershon)

Councilmember Mershon reported that there would be a work session on Saturday, June 9 @ 9:00am.  Please bring work gloves.  Water will be provided.

 

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield proclaimed the weekend of June 23-24, 2007 as Amateur Radio Weekend.  Granville has a number of federally licensed Amateur (Ham) Radio operators who have demonstrated their value in public assistance by providing emergency radio communications. 

 

Mayor Hartfield opened discussion regarding the hearing on the proposed C-1 permit for 123 South Prospect Street.  Manager Holycross indicated that the hearing has been scheduled.  He asked if Council wanted Law Director Crites and the Village Manager to proceed.  Both Law Director Crites and the Village Manager feel the process should proceed.  If at some point in the process it looks like it is not worth the Village’s time and effort, Council would be advised.   Council indicated that the process of scheduling a hearing should proceed.

 

EXECUTIVE SESSION

            Executive session was not called for this Council meeting.

 

 

ADJOURNMENT (11:35pm)

            Councilmember McGowan moved to adjourn.  Second by CouncilmemberTegtmeyer.  Motion carried 7-0.  Meeting adjourned.

 

Council Minutes 6/6/07

 VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 6, 2007

 

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

 

 

PLEDGE OF ALLEGIANCE

 

 

ROLL CALL

            Those responding to the roll call were Councilmembers Constance Barsky, Matt McGowan, Steve Mershon, Jackie O’Keefe, Deb Tegtmeyer, Vice Mayor Lon Herman, Mayor Melissa Hartfield, Manager Don Holycross, and Law Director Michael Crites.

 

APPROVAL OF AGENDA (7:33 pm)

Councilmember O’Keefe moved to approve the agenda.  Second by Councilmember McGowan.  Councilmember Mershon indicated that a resolution from the Executive Session of the May 16, 2007 was not listed on the agenda.  He questioned if it should be.  Manager Holycross indicated that as it was in Executive Session it would not be listed on the agenda. Vote was called by Mayor Hartfield. Motion carried (7-0).    

 

 

CITIZENS COMMENTS (7:34 pm)

 

Virginia Cope, 510 West College Street, urged Council to oppose the liquor permit application by Dan Rogers.  She has two small children and does not think it is in the best interest of her children or the community to have a “man, who does not notice wholesale drinking on his property” to be issued a liquor permit.  She urges Council to deny the permit.

 

Sharon Sellito, 215 South Cherry Street, remarked “Ditto.”

 

Chris Kenah, 339 West Broadway, requested that Council overturn the Cleveland Hall design that was approved by the Granville Planning Commission.  The application and design do not conform to ordinance requirements.  The criteria for additions or renovations need to be enforced on an equal basis and should be applied to this request.

 

Karl Sandin, 212 South Plum Street, spoke in favor of the Cleveland Hall renovation.  He felt the addition was understated and restrained.  The design is an excellent example of historic renovation.  It also provides a wonderful facility for the students of Denison University.  Mr. Sandin is an art instructor at Denison.

 

John Kralovec, 218 Summit Street, is new to Granville and not a stakeholder in the appeal.  However, he feels that Denison has used due diligence in selecting a world-class architect.  The Village is lucky to have such a prestigious and respected architect.  He commented that Speedway, Arby’s and Taylor Drug used traditional materials, but the architectural design is not noteworthy.  He reminded Council that glass has always been a “traditional” material and is used in many historic designs.  Art studios need a great deal of light.  The design would be exciting for the students and be a tremendous asset to Denison and the community.  He asked the Board to approve the Planning Commission’s recommendation.

 

Matt Kretchmar, 448 West Broadway, commented on both issues.  Looking at the Cleveland Hall design, he is very impressed with the design and the architect.  It is too bad that in the past, buildings were demolished and not renovated as in this case.  He is happy to see the facility updated.  He is in favor of the proposal.  Regarding the liquor permit for Dan Rogers, he indicated that he rented from Dan when he first moved to Granville.  He observed Mr. Rogers act in reckless and irresponsible ways.  This individual has a young child and is not interested in that child being exposed to the issues involved with a carry-out.

 

John Maskit, 135 Granview Road, has studied the philosophy of architecture and urban development.  He has done research on the subject.  He feels a lot of thought should be given to the issues confronting the community regarding historic preservation.  He feels it is important to pursue building codes that maintain the charm of the community, but do not pit new styles against old.  Cleveland Hall should not be treated as something frozen in time.   Cleveland Hall has been a vital part of the community.  He understands that the design looks different, but the Code should not tie the hands of the architect by making the design match the existing building.  He gave an example that if someone wanted to build a 5,000 sq. ft. home in a Victorian style, it would be allowed although not necessary historically appropriate.  He urged Council to respect the historical vitality of architecture and move forward with the design.  He is in favor of the application.

 

Mayor Hartfield closed Citizens’ Comments at 7:45 pm.

 

APPEAL HEARING

Vice Mayor Lon Herman called the appeal hearing of the decision by the Granville Planning Commission to approve the proposed addition to Cleveland Hall on the Denison University campus under the Architectural Review Overlay provisions of the Village Zoning Code to order. 

 

Councilmember O’Keefe stated that she would like to recuse herself from any discussion concerning the appeal hearing as her husband is an employee of Denison University. 

 

Mayor Hartfield stated that she would like to recuse herself from any discussion concerning the appeal hearing as a co-worker is bidding on part of the project. 

 

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, Tegtmeyer, and Vice Mayor Herman.

 

Those wishing to speak during the hearing were sworn in.  Please note the attached official transcript of June 6, 2007 – Cleveland Hall Renovation Appeal Hearing. 

 

 

 

Vice Mayor Lon Herman closed the evidence at 11:00pm.  He noted that pursuant to section 1137.01(j) of the Codified Ordinance of Granville, Council may affirm, reverse, revoke, modify, or remand for further proceedings the decision or order appealed.  Vice Mayor Herman also stated the pursuant to section 1137.01(k), Council shall announce its decision not later than the next regularly scheduled Council meeting following the hearing (June 20, 2007).  Within 45 days, Council shall formalize its decision in writing, including decisions findings and conclusions of facts.  One recommendation is that we deliberate this issue at our next scheduled Council meeting.  I would like to recommend that. Thank you.

 

Mayor Hartfield called the regular Council meeting back to order at 11:08pm

 

OLD BUSINESS

 

NONE

 

 

NEW BUSINESS

 

Ordinance No. 06-07, To Accept an Application for the Annexation of 514 +/- Acres to the Village was introduced by Steve Mershon and a hearing was scheduled for the next Council meeting (June 20, 2007).  Second by Councilmember O’Keefe. 

 

The public hearing is set for the June 20, 2007 meeting.

 

Manager Don Holycross placed the resolution of the County Commissioners that approved the annexation along with the map and related petitions before Council.

 

Steve Mershon moved by motion that Council acknowledges that the items identified in the memo (the resolution, map and related petitions) have been place before Council. 

Second by Councilmember McGowan.

 

Motion carried 7-0.

 

Ordinance 07-07, An Ordinance Authorizing and Directing the Village Manager to Enter into a Contract with the Board of Trustees of Granville Township for the Transfer of Title to the Maple Grove Cemetery to the Township upon Annexation of such Cemetery into the Village of Granville was introduced by Matt McGowan and a hearing was requested for the next Council meeting (June 20, 2007). 

Second by Councilmember Mershon. 

 

The public hearing is set for the June 20, 2007 meeting.

 

 

 

 

Resolution No. 07-40, A Resolution to Authorize the Village Manager to Enter into a Contract with Wichert Insurance Services, Inc. for Property, Casualty and Liability Insurance Coverage for the Period of July 1, 2007 through June 20, 2010 was introduced by Councilmember Herman.  Second by Councilmember Tegtmeyer. 

 

Discussion: Councilmember O’Keefe questioned why the bid requested quotes for $5 million and $6 million coverage for Public Officials Liability coverage, but we only received quotes on $5 million.  Manager Holycross indicated that we gave them an option to quote on both $5 million and $6 million, but we only received bids on $5 million.  Mayor Hartfield asked if the coverage is comparable to our prior coverage.  Manager Holycross indicated in the affirmative.  Mayor Hartfield asked if the fee was set or locked in for three years or will it escalate.  Manager Holycross indicated that the premium was for one year.  Councilmember O’Keefe inquired if public officials meant council members.  Manager Holycross stated that there is a series of policies that cover law enforcement, professional liability for public officials as well as property and general liability.  Councilmember Barsky confirmed that the coverage is for three years and at the same rate.  Manager Holycross responded that it is for three years, but does not know if it is at the same rate.  He assumes that it is at the same rate.  

 

Resolution No. 07-40 is adopted.  Motion carried 7-0. 

 

 

            Appointment to Granville Township Open Space Advisory Committee

 

Mayor Hartfield indicated that Councilmember Tegtmeyer volunteered for the position. Councilmember O’Keefe supports Councilmember Tegtmeyer’s appointment.  Mayor Hartfield hereby accepts Councilmember Tegtmeyer as the Council’s appointee to the Granville Township Open Space Advisory Committee.

 

Steve Mershon moved that Council recommend the Granville Township Trustees to appoint Councilmember Tegtmeyer to their Open Space Advisory Committee.  Second by Councilmember Barsky.

 

Motion carried 7-0.

 

REVIEW OF MINUTES

 

Vice Mayor Herman moved to table the minutes from the Council meetings of May 2, 2007 and May 16, 2007.  Second by Councilmember Mershon.

 

Motion carried 6-1.

 

 

 

 

 

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

No Report.

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report.

 

Planning Commission – (O’Keefe)

No Report.

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

The Council packet includes minutes from the past two meetings.  The next meeting has not yet been scheduled.  Manager Holycross indicated that a report should be available from Poggemeyer by the end of June.  Doyle is also working with us on developing some use information that will complete the study.

 

Comprehensive Plan – (Barsky)

No Report.

 

Recreation Commission – (McGowan)

No Report.

 

161 Accord – (O’Keefe)

Councilmember O’Keefe reported that the Accord group would like each town to reaffirm their resolution to be a part of the Accord.  She indicated that there was discussion among the townships that some of them may pull out of it.  Councilmember Barsky moved that the Village of Granville reaffirm our resolution to be a member of the 161 Accord.  Second by Councilmember McGowan.  Motion passed 7-0.  Mayor Hartfield indicated that Councilmember O’Keefe should bring a copy of the original resolution to the next Accord meeting and indicate that the Council voted to reaffirm the Village’s participation.  The next Accord meeting is June 27, 2007

 

Senior Committee – (O’Keefe)

No Report.

 

Tree & Landscape Commission (Barsky)

No Report.

 

Union Cemetery (Mershon)

Councilmember Mershon reported that there would be a work session on Saturday, June 9 @ 9:00am.  Please bring work gloves.  Water will be provided.

 

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield proclaimed the weekend of June 23-24, 2007 as Amateur Radio Weekend.  Granville has a number of federally licensed Amateur (Ham) Radio operators who have demonstrated their value in public assistance by providing emergency radio communications. 

 

Mayor Hartfield opened discussion regarding the hearing on the proposed C-1 permit for 123 South Prospect Street.  Manager Holycross indicated that the hearing has been scheduled.  He asked if Council wanted Law Director Crites and the Village Manager to proceed.  Both Law Director Crites and the Village Manager feel the process should proceed.  If at some point in the process it looks like it is not worth the Village’s time and effort, Council would be advised.   Council indicated that the process of scheduling a hearing should proceed.

 

EXECUTIVE SESSION

            Executive session was not called for this Council meeting.

 

 

ADJOURNMENT (11:35pm)

            Councilmember McGowan moved to adjourn.  Second by CouncilmemberTegtmeyer.  Motion carried 7-0.  Meeting adjourned.

Council Minutes 5/16/07

 VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 16, 2007

 

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

 

 

PLEDGE OF ALLEGIANCE (Led by Alex Cartwright)

 

 

ROLL CALL

            Those responding to the roll call were Councilmembers Mershon and O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

            Councilmember O’Keefe made a motion to excuse Councilmembers Tegtmeyer, McGowan, and Barsky.  Second by Vice Mayor Herman.  Motion carried (4-0)

 

 

APPROVAL OF AGENDA (7:33 pm)

Vice Mayor Herman moved to amend the agenda and hold the swearing in of Officer Blacklege before Citizens Comments.  Second by Councilmember Mershon.  Motion carried (4-0).    

 

 

OATH OF OFFICE

Mayor Hartfield read the Oath of Office to Officer Blackledge naming him Sergeant

of the Village of Granville.  She stated that he is a fine officer and has done a commendable job as the acting Sergeant. 

 

 

APPEAL HEARING

            Mayor Hartfield stated that the Appeal Hearing for the proposed Cleveland Hall renovation has been postponed until June 6th.  She stated that this decision was a unanimous and requested by the Appellants and Denison University. 

 

 

CITIZENS COMMENTS (7:34 pm)

 

Sharon Sellito, 215 South Cherry Street, asked why a furniture store is requesting to have tables and chairs outside of their establishment.  She stated that this seems odd to her.  Ms. Sellito went on to say that she feels there are too many tables and chairs on the sidewalk as it is.  The Village “ought to straighten up one side before they mess with the other.”  Manager Holycross clarified that the request for tables and chairs would not be for the purpose of a restaurant.  Mayor Hartfield stated that the establishment is not a furniture store, but rather a design studio.  Mayor Hartfield asked Ms. Sellito if she was aware that there were not any tables and chairs on the proposed side of the street.  Ms. Sellito stated she thinks it is nice that they are not on this side. 

            Ms. Sellito asked if the Sentinel was correct that the Village received a liquor permit request “from the Frank’s to sell dead fish.”  Mayor Hartfield stated that they did receive an application request from the Liquor Control Board and there was nothing about Sushi on the request.  Manager Holycross stated that the request was for a C1-Beer Carryout.  Mayor Hartfield stated that if a restaurant is proposed, there would need to be a change of use request and rezoning granted by Council.    

 

 

PUBLIC HEARING

Ordinance No. 05-07, To Approve the Application to Rezone Property Owned by Orville and Audrey Orr, located at 124 and 128 South Pearl Street, from VRD (Village Residential District) to VBD-A (Village Business District – Group A with Uses Limited to Hotels, Motels, and Inns.) 

 

No one appeared to speak in regard to Ordinance No. 05-07. 

 

Mayor Hartifield closed the public hearing at 7:43 pm. 

 

 

OLD BUSINESS

 

Ordinance No. 05-07, A Resolution to Approve the application to Rezone Property Owned by Orville and Audrey Orr, located at 124 and 128 South Pearl Street, from VRD (Village Residential District) to VBD-A (Village Business District – Group A with Uses Limited to Hotels, Motels, and Inns) was introduced by Councilmember Mershon.  Second by Councilmember O’Keefe. 

 

Discussion: Councilmember O’Keefe stated that the Planning Commission passed the rezoning, felt there was not a parking issue and that it fell within the code.  Councilmember Mershon added that he heard no negative comments from residents from the residents who lived on the block.  Mayor Hartfield stated that she has no problem passing the Resolution, and the Orr’s have always done a fine job with their properties. 

 

Resolution No. 05-07 was adopted.  Motion carried 4-0. 

 

 

NEW BUSINESS

 

Resolution No. 07-36, A Resolution To Authorize the Non-Permanent Installation of a Sidewalk Sitting Area on the Public Sidewalk at 123 East Broadway in front of the Business known as “B Hammond Interiors” for Calendar Year 2007, subject to restrictions, was introduced by Councilmember O’Keefe.  Second by Vice Mayor Herman. 

 

Discussion: Barbara Hammond, owner of B Hammond Interiors, stated that she provided a drawing to Manager Holycross depicting where the tables and chairs would be located.  She explained that they will take up less than ½ of the sidewalk and it is a large sidewalk.  Ms. Hammond stated that her purpose is to provide an invitation for families and children to sit on that side of the street.  She stated that there are times when customers would like to come into her establishment, but do not feel comfortable bringing in children.  She stated that the tables and chairs would give them an area to sit, while one parent shops.  Ms. Hammond stated that the seating is not limited to just shoppers; it is an invitation for people to sit, eat, or rest.  Ms. Hammond stated that the tables and chairs will be segregated with a plant border.  Manager Holycross stated that the drawing shows 14 feet of clearance/open sidewalk. 

 

Resolution No. 07-34 is adopted.  Motion carried 4-0.

 

Resolution No. 07-37, A Resolution To Award the Contract for the Clear Run Culvert Improvements at Welsh Hills Road, as Per Specifications, To Law General Contracting Inc. and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced by Vice Mayor Herman.  Second by Councilmember Mershon. 

 

Discussion: Mayor Hartfield asked Village Engineer, Jerry Turner, if he had a scope review with whoever the lowest, most responsible bidder was – with what they had in their price verses what was put out for bid.  Mr. Turner stated he did not meet with them.  All six bidders bid on each line item and he has no complaints or concerns with them.  Mayor Hartfield stated that some of the line item bids stuck out rather glaringly.  She stated that she is not saying that this means they do not know how to do their job.  For example, she stated that one line item, to maintain the water service, came back with quotes ranging from $793 to $10,000, and another line item for bridge disposal stood out.  Mr. Turner stated that the differences in the line item bids for the bridge removal could be related to one contractor having a place to dispose of the bridge, and the other not.  Mr. Turner explained that some contractors “throw profits” in certain line items.  Mr. Turner went on to indicate that these were competitive bids and they are below his estimated engineering costs.  Councilmember O’Keefe asked what is meant by “throwing profits or money at a line item.”  Mayor Hartfield explained that if a contractor was unsure of the job specifications and what was required – this is sometimes referred to as throwing money at it.  The dollar amount would hopefully be large enough to cover the costs if they are not clearly quantified.  Councilmember O’Keefe stated that the difference in some of the line item bids were weird.  Mayor Hartfield stated that there is a large variation in price.  Councilmember O’Keefe questioned if the contractors are aware of what they need to do.  Mr. Turner stated yes.  Vice Mayor Herman stated that two of the bids are $99.00 apart on a quarter of a million dollar project.  He asked Mr. Turner’s if the two contractors are comparable in terms of their quality - lowest and best.  Mr. Turner stated that he has had dealings with Law General on the Burg Street project and work done for Denison University.  He stated, that overall, he has not had any significant problems with them, but he “has had to yell at them at times.”  Councilmember Mershon asked Mr. Turner to summarize the project.  Mr. Turner responded that they are taking out the old bridge and putting in a box culvert.  Mayor Hartfield asked if the Fire Department/EMS issues have been resolved with the closing of the bridge.  Mr. Turner stated that he is investigating a temporary bypass solution.  He stated that he believes the bypass will add an additional $20,000 to $30,000 to the contract, and does not include acquiring any needed easements.  He stated that the bypass would be for emergency use only.  He stated that the fire department is investigating placing additional equipment on the other side of the bridge and/or using Jones Road to Sharon Valley to Welsh Hills Road.  He stated that this route would undoubtedly take longer.  Councilmember O’Keefe asked if the Village would be liable if a fire truck could not get to an emergency due to the closure.  She noted that the project is set to begin soon and they really need to have a solution in place beforehand.  Councilmember Mershon stated that the fire department has some alternatives before them and the Village should continue working with them to find the best solution.  Vice Mayor Herman asked how long the road would be closed.  Mr. Turner stated that it is a 90 day contract, although the road will not be closed for that long.  He stated that they will aim to maintain local traffic as long as possible.  Mr. Turner stated that they hope to begin work on June 10th and end the first week of September.  Mayor Hartfield asked if the neighborhood has been made aware of this work.  Manager Holycross stated that nothing formal has gone out, but he has had informal discussions with residents.  Councilmember O’Keefe questioned if legal action could be taken against the Village in regards to EMS and fire trucks not being able to get through.  Mayor Hartfield explained that it sounds as though there are two alternatives that will not take additional time.  Councilmember O’Keefe stated that since the bid came in underneath what was expected – perhaps this money could be used to construct the bypass.  Vice Mayor Herman asked how much lower the bids came in from what was originally budgeted for the project.  Mr. Turner stated that he estimated $485,000, and the bids came in below his estimation.  He stated that he had people bid on this project who would normally not do this type of work.  Vice Mayor stated that since it seems to be a buyers market right now, he wonders what impact this could have on their budget to use the remaining money on something else.  Mr. Turner stated that 80% of this project cost of is covered by an Ohio Works grant.  Manager Holycross and Mr. Turner agreed to continue to work with the fire department.   

 

Resolution No. 07-37 is adopted.  Motion carried 4-0.

 

Resolution No. 07-38, A Resolution To Fill a Vacancy on the Granville Arts Commission was introduced by Councilmember Mershon.  Second by Councilmember O’Keefe. 

 

Discussion: Vice Mayor Herman stated that it appears the Commission has consistently underspent their appropriation.  He asked the reason for this reduced spending and what future plans the Commission might have. Councilmember O’Keefe stated that they have sponsored the Maker’s Market and subsidized a truck for the Granville Historical Society, as well as other activities.  Manager Holycross stated that Ms. Roberts is working on a report to give to Council that entails projects the Arts Commission subsidized.   

 

Resolution No. 07-38 is adopted.  Motion carried 4-0. 

 

 

 

 

 

 

 

 

MAYOR’S COURT REPORT – April

The Mayor’s Court Report for the month of April was presented for review.

 

            Discussion: Councilmember O’Keefe noted the increase in marking tires. 

 

            Councilmember Mershon moved to accept the April report.   Second by Councilmember O’Keefe.  Motion carried 4-0.

 

            Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the said report is included as part of these minutes. 

 

 

MANAGER’S REPORT – April

The Manager’s Report for the month of April was presented for review. 

 

            Discussion: Councilmember Mershon asked if the sewer and water costs were tracked separately.  Manager Holycross stated that yes they were.  Mayor Hartfield asked if there have been any complaints about the sewer smell.  Manager Holycross stated that they did receive a number of complaints.  He went on to explain that Mr. Erik Holmquist, Water Plant Supervisor, believes the odor is more intense in the Spring time due to warmer temperatures.  Manager Holycross stated that he has asked Bird & Bull to give a recommendation to alleviate the problem, but he has not received any word back yet.  Councilmember O’Keefe stated that she is glad to see that someone is looking into this.  Manager Holycross stated that it is yet to be determined if it will be a cost effective solution. Lastly, Councilmember O’Keefe asked if Denison University pays for special duty officers.  Manager Holycross stated that he is unsure and he will look into this.  

 

            Councilmember O’Keefe moved to accept the April report   Second by Councilmember Mershon.  Motion carried 4-0.

 

            Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report is included as part of these minutes. 

 

 

REVIEW OF MINUTES

Regularly Scheduled Meeting of May 2, 2007.

            Vice Mayor Herman made a motion to table the minutes.  Second by Councilmember O’Keefe.   Motion to table carried 4-0.

 

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

Vice Mayor Herman stated that the committee continues to review the evaluation of an employee and asked that any feedback by Council be sent to him.

 

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe stated that they reviewed the request by B Hammond Interiors and approved it.  She stated that Huntington Bank was approved to paint ‘Huntington Parking Only’ signs on each space.  Councilmember O’Keefe went on to explain that there is a run-down home on Welsh Hills Road that has an addition that is falling down.  She stated that the Planning Commission approved the removal of the addition.  Councilmember O’Keefe stated that the Village Planning Intern, Lauren, did a wonderful job dealing with a rather “hot dispute” in a work session over a request for signs by an insurance agent where the landlord of the property does not want the door sign to be approved.  Councilmember O’Keefe stated that Denison University was approved to rearrange access points for their Service Department parking lot with appropriate signage.  Denison was also given a permit for a construction equipment directional sign at the corner of College and North Main Streets, if and when the Cleveland Hall issue is finalized.   Councilmember O’Keefe inquired as to the situation on Mt. Parnassus.  Manager Holycross stated that the Village Engineer Jerry Turner is investigating and he has not yet gotten a report back. 

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Mayor Hartfield stated that the meticulous detail in the minutes by Lauren Ricos is greatly appreciated. 

 

Comprehensive Plan – (Barsky)

No Report.

 

Recreation Commission – (McGowan)

No Report.

 

161 Accord – (O’Keefe)

Councilmember O’Keefe stated that the next meeting will be May 23rd

 

Senior Committee – (O’Keefe)

Councilmember O’Keefe stated that members of the Granville Fellowship attended a breakfast where Polly Manning and Sara Jerard were honored for their work with Senior Citizens. 

 

Tree & Landscape Commission (Barsky)

No Report.

 

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

Councilmember O’Keefe stated that she has been working with George Wales in regards to bringing a recycling program to Granville.  She stated that they recently met with Ron Abrams to see how the Village and Denison University could work together.  Councilmember O’Keefe stated that Mr. Abrams suggested that it might be helpful to hire a summer intern who could research the volume of recyclable material in Granville and how to best dispose of it.  She stated that they could also research the types of fees the Village might need to pay for someone like Big O Refuse to dispose of the materials.  The intern could also look at writing grants for recycling.  Councilmember O’Keefe stated that Mr. Abrams estimated the cost to be around $2000.  Councilmember Mershon suggested having conversations with local waste hauling providers before agreeing to hire an intern.  He stated that the waste haulers may have the answers to the questions that an intern would spend the summer researching.  Vice Mayor Herman stated that he agreed.  He questioned which committee this matter should go to.  Mayor Hartfield stated that she is not sure it should go to a specific committee, but rather Councilmember O’Keefe, Mr. Wales, and members of the staff could meet.  She thanked Councilmember O’Keefe for all her time and effort put into gathering this information about recycling.  Councilmember O’Keefe stated that she would encourage people to recycle, especially the Village offices.   

 

 

EXECUTIVE SESSION

            Vice Mayor Herman moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – “To consider the appointment, dismissal, or discipline of a public official.”  Second by Councilmember O’Keefe. 

 

            Roll call vote:  Mershon, O’Keefe, Herman, Hartfield

 

Time in: 9:00 pm.  Motion carried 4-0.

 

            Vice Mayor Herman moved to return to regular session.  Second by Councilmember O’Keefe.

 

            Roll call vote:  Mershon, O’Keefe, Herman, Hartfield.

 

Time out: 9:45 pm.  Motion carried 4-0.

 

 

Resolution No. 07-39, A Resolution Amending Pay Grade G In the Village’s Compensation Plan was introduced by Vice Mayor Herman.  Second by Councilmember O’Keefe. 

 

Discussion:  Councilmember Mershon made a motion to Table Resolution No. 07-39 until the absent members of Council were able to review it.  There was not a second for the Motion to Table.  Councilmember Mershon stated that he suggests that “changing the pay grade of a class of employees, which is what Council is being asked to do, to accommodate the desires of one person is not a wise action on the part of Council.”  He stated that the person they would be making accommodations for is not, in his opinion, based upon her past experience, a good fit for Granville.  He stated that she would not be a good fit for the desires of our constituents, to have careful constrained growth that supports our community, rather than the type of former growth seen in Lima Township and Etna Township.  He stated that he feels they should take some time and see if they can find someone “more appropriate to our ideals” and more consistent with the job the Planner faces before a decision is made to change the pay grade for an entire class of employees. 

 

Vice Mayor Herman stated that he sees the facts a little differently.  He stated that it is misleading to say that this will affect an entire class of employees, when it will actually affect just one.  Councilmember Mershon apologized and asked if he was mistaken on this point.  Manager Holycross stated that the pay grade change could affect three or four individuals.  He researched his notes and stated that the Service Department Supervisor, Utility Plan Supervisor, Income Tax Commissioner, and Village Planner positions could be impacted.  Mayor Hartfield asked if each of these employees is currently maxed out in their ranges.  Manager Holycross stated that he believed two were – the Water Plant Supervisor and the Sewer Plant Supervisor.  Vice Mayor Herman stated that he stands corrected on this matter.  Councilmember Mershon stated that it was not his intent to correct, but to try and understand.  Councilmember O’Keefe inquired as to how this information might impact things.  Manager Holycross stated that he would see no immediate impact.  He explained that over time these employees could make their way to the top of the pay range.  Mayor Hartfield stated that the next opportunity for changes to occur would be for the next calendar year. 

 

Councilmember O’Keefe moved to table Resolution No. 07-39.  Second by Vice Mayor Herman.  Motion carried 4-0. 

 

Resolution No. 07-39 is tabled. 

 

 

 

ADJOURNMENT (10:05  pm)

            Vice Mayor Herman moved to adjourn.  Second by Councilmember O’Keefe.  Motion carried, 4-0.  Meeting adjourned.


Council Minutes 5/2/07

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 2, 2007

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

 

 

PLEDGE OF ALLEGIANCE

 

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, Tegtmeyer, Mershon, O’Keefe, McGowan, Mayor Hartfield; Manager Holycross, and Law Director Crites.

            Councilmember O’Keefe made a motion to excuse Vice Mayor Herman.  Second by Councilmember Barsky.  Motion carried (6-0)

 

 

APPROVAL OF AGENDA (7:33 pm)

Councilmember Mershon moved to amend the agenda and hold discussion of Item #6 prior to Item #5.  Second by Councilmember McGowan.  Motion carried (6-0).    

 

 

CITIZENS COMMENTS (7:34 pm)

 

No one appeared to speak and Mayor Hartfield closed Citizens’ Comments at 7:35 pm.

 

 

JOINT MEETING OF THE VILLAGE COUNCIL AND TOWNSHIP TRUSTEES (7:36 pm)

            Those responding to the roll call were Councilmembers Barsky, Tegtmeyer, Mershon, O’Keefe, McGowan, Mayor Hartfield, Trustee Havens, Trustee Sargent, Trustee King, and Fiscal Officer Kennedy.

 

            Mr. Rob Drake stated that preservation, maintenance, and restoration efforts at the cemetery are on-going.  He stated that the Fannins, who have helped with restoration efforts in years past, will be in town for a month this summer.  Mr. Drake explained that 28 stones were restored last year.  They plan to begin restoration on the largest monument in the cemetery this year.  Mr. Drake stated that Mike Frazier has served as the Clerk-Treasurer of the Cemetery Board, is retiring from Denison University and moving from Granville.  He stated that he will be replaced by Mr. Jim Paton.  

 

Resolution No. 07-35, A Resolution of Appreciation to Michael and Marilyn Frazier for their Contributions to the Granville Community was introduced by Councilmember Barsky.  Second by Councilmember Mershon. 

 

Discussion: Councilmember Barsky read aloud the Resolution of Appreciation.  Afterwards, Trustee Sargent read aloud a Resolution presented on behalf of the Township Trustees.  He stated that Denison University and Park National Bank will not be the same without Mike and Marilyn Frazier.  He thanked them for their contributions to Granville. 

 

Resolution No. 07-35 is adopted.  Motion carried 9-0.    

            Resolution No. 07-31, To Declare, with the Granville Township Trustees, that Operation and Maintenance of the Union Cemetery, Under the Provisions of Section 759.27 of the Ohio Revised Code, Continue and Fill the Expired Term on the Union Cemetery Board of Trustees, was introduced by Councilmember Mershon.  Second by Councilmember Barsky. 

 

Discussion:  Councilmember Barsky made a motion to amend Section 3 and insert “Steve Mershon” on the blank line.  Second by Councilmember McGowan.  Councilmember Barsky made an additional motion to also amend Section 4 of the Resolution to include the name “Steve Mershon.”  Second by Councilmember McGowan.  Both motions carried 9-0.

 

Resolution No. 07-31 is amended.  Motion carried (9-0).

 

Trustee Sargent made a motion to adopt Resolution No. 07-31.  Second by Councilmember Barsky.   

 

Resolution No. 07-31 is adopted as amended.  Motion carried (9-0).

 

Mayor Hartfield adjourned the join meeting of Village Council and the Township Trustees.

 

NEW BUSINESS

 

Appointment of Clerk of Council

Manager Holycross introduced ‘Mollie Prasher’ as the newly hired Executive Secretary and Clerk of Council.  He indicated that he would need to have a motion to appoint Mrs. Prasher as the Clerk of Council.  Councilmember O’Keefe asked why this was necessary.  Manager Holycross explained that the appointment as Executive Secretary can be done by the Village Manager administratively, but the appointment of Clerk of Council should be done by Council.

 

Councilmember Mershon made a motion to appoint ‘Mollie Prasher’ as the Clerk of Council.  Second by Councilmember Tegtmeyer.  Motion carried 6-0.

 

Council welcomed Mrs. Prasher and congratulated her on her new role as Village Executive Secretary and Clerk of Council. 

 

Resolution No. 07-32, To Authorize Sidewalk Flower Sales on the Public Sidewalk at 120 East Broadway in Front of the Business Known as “Prudential Real Estate” for Calendar Year 2007, Subject to Restrictions, was introduced by Councilmember O’Keefe.  Second by Councilmember Barsky.

 

Discussion: Manager Holycross noted one minor change to the Resolution in Item C – change the word “Café” to “Sales Area.”     

 

Motion carried 6-0.  Resolution No. 07-32 is adopted as amended. 

 

Resolution No. 07-33, A Resolution To Award the Contract for the 2007 Street Improvement Projects, as per Specifications, to The Shelley Company and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced by Councilmember Tegtmeyer.  Second by Councilmember Barsky. 

Discussion: Manager Holycross stated that Village Engineer, Jerry Turner, was available in the audience to answer any questions Council might have.  Mr. Turner recommended that the contract only be awarded for the base bid.  He stated that the alternate bids were out of line from his estimates.  Mr. Turner went on to say that he feels the bids should be $20,000-30,000 less.  Councilmember O’Keefe asked which streets would be involved for repaving.  Councilmember Mershon stated that a part of Bryn Du Drive and Phase 1 area of Glyn Tawel Drive would be paved as well as Milner Road and Briar and Munson Streets.  Mr. Turner explained that the bid included resurfacing asphalt and digging up some areas that need more attention (line item 4 in the contract.)  Mr. Turner stated that the low bid was somewhere between $145,000 and $150,000, while he estimated the project to be around $77,900.  He went on to say that he has worked with all four of the bidders.    

 

Discussion: Motion carried 6-0.  Resolution No. 07-33 6 is adopted. 

 

HEARING

            Appeal of the Decision by Granville Planning Commission To Approve the Proposed Addition to Cleveland Hall on the Denison University Campus Under the Architectural Review Overlay Provisions of the Village Zoning Code. 

 

Those responding to the roll call were Councilmembers Barsky, Tegtmeyer, Mershon, O’Keefe, McGowan, and Mayor Hartfield.

 

Councilmember O’Keefe stated that she would like to recuse herself from any discussion concerning the appeal hearing due to her husband being an employee of Denison University. 

 

Mayor Hartfield stated that she would like to recuse herself from any discussion concerning the appeal hearing because a co-worker of hers is bidding on part of the project. 

 

Those wishing to speak during the hearing were sworn in.  Please note the official transcript of May 2, 2007 – Cleveland Hall Renovation.  The appeal hearing was delayed until May 16, 2007 by request of Denison University and the Appellants. 

 

Motion to adjourn the appeal hearing until May 16, 2007 was made by Councilmember Barsky.  Second by Councilmember Tegtmeyer.  Motion carried 4-0.    

 

 

OLD BUSINESS (Mayor Hartfield and Councilmember O’Keefe rejoined the Council meeting)

 

Resolution No. 07-23, A Resolution To Fill A Vacancy on the Planning Commission was introduced by Councilmember Barsky.  Second by Councilmember McGowan. 

 

Discussion:  Councilmember Tegtmeyer recused herself from the discussion and vote on Resolution No. 07-23.  Mayor Hartfield asked if any of the applicants were in the audience and if they would like to speak.  Mr. Tim Ryan, 327 Cedar Street, stated that he has lived in Granville for over 20 years.  He has had a business in town for 17 years and he would love to work on the Planning Commission.  Councilmember Mershon inquired if Mr. Ryan’s spouse was a teacher.  Mr. Ryan stated yes.  Council voted by ballot to fill the vacancy.  The following individuals applied to fill the vacancy: Jeff Gill, Tim Ryan, and Carl Wilkenfeld. 

Council voted by ballot.  Councilmember McGowan made a motion to amend Resolution No. 07-23 and place “Tim Ryan” on the blank line.  Second by Councilmember Mershon.  Motion carried 5-0 and Mr. Ryan was appointed to fill the vacancy on the Planning Commission.   

 

Councilmember O’Keefe made a motion to adopt Resolution No. 07-23.  Second by Councilmember Barsky. 

 

Resolution No. 07-23 is adopted as amended.  Motion carried 5-0.

 

NEW BUSINESS CONTINUED (Councilmember Tegtmeyer rejoined the Council meeting)

 

Resolution No. 07-34, A Resolution Authorizing the Village Manager to Connect the Granville Service Department Building, 1833 Lancaster Road, to the Village’s Sewer System was introduced by Councilmember O’Keefe.  Second by Councilmember Barsky.

 

Discussion: Jack Thornborough, who was seated in the audience, stated that the Service Department is located within the Township.  He stated that if this facility is ever sold to an outsider they would have access to Village Sewer and Water.  Manager Holycross stated that the current septic system at the Service Department is near failure.  He stated that the only viable alternative, due to the high water table, is to connect to the Village sewer system. Councilmember Barsky inquired if the Village can place limits on the use of the facility due to the Village extending water and sewer for Village purposes only.  Law Director Crites stated that there are Supreme Court cases relating to situations like this and that the Ohio Attorney General gives the municipality the right to place limits.  Mayor Hartfield suggested structuring the Resolution in a way to control who can use the water and sewer system if the building were to ever sell. 

 

Councilmember O’Keefe made a motion to amend Resolution No. 07-34 and add Section II to state: “The Sanitary Sewer line is for the sole purpose of the Village.”  She also amended the Resolution to make the current Section II now Section III.  Second by Councilmember McGowan.  Motion carried 6-0. 

 

Mr. Ben Barton, who was in the audience, stated that he would like to be on record saying that the water and sewer extension with this restriction has lessoned the value of this piece of property.  Councilmember Barsky inquired on the effect of this extension. Manager Holycross stated that the connection would be made to an existing manhole that is south of Raccoon Creek and would not involve the extension of any sewer main.    

 

Resolution No. 07-34 is adopted as amended.  Motion carried 6-0.

 

REVIEW OF MINUTES

Regularly Scheduled Meeting of April 4,  2007.

            Councilmember Barsky made a motion to table the minutes until the next Council meeting.  Second by Councilmember McGowan.   Motion to table the minutes carried 6-0.

            Councilmember Mershon made a motion to approve the minutes as amended at the April 18th Council meeting.  Second by Councilmember McGowan.  Motion to approve carried 6-0.

 

Regularly Scheduled Meeting of April 18, 2007.

            Councilmember McGowan moved to approve the minutes as amended.  Second by Councilmember Barsky.   Motion to approve carried 6-0.

 

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

No Report.

 

Granville Foundation – (Tegtmeyer)

Councilmember Mershon stated that there was discussion regarding the lease agreement with St. Luke’s Episcopal Church.  He suggested that Council might want to go into Executive Session if the matter applies.  Law Director Crites read aloud Section 121.22 (G(2). Councilmember Mershon concluded that an Executive Session would apply in this matter.  Section 121.22(G)(2) states: “To consider the purchase of property for public purposes, or for the sale of property at competitive bidding, if premature disclosure of info would give an unfair competitive or bargaining advantage to a person whose personal, private interest is adverse to the general public interest.” 

 

Councilmember Mershon stated that the committee also discussed the performance review of a public employee and they hope to circulate material shortly and complete this process by the next Council meeting. 

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Mayor Hartfield indicated that they have not met, but they have dealt with a few matters via email.  She stated that one matter involved the sewer system at the Service Department building.  She stated that another matter brought to their attention was a tree located at the Southeast corner of Cherry and Elm Street.  She stated that a nearby property owner is concerned over safety since limbs are only on one side.  Councilmember McGowan stated that this is due to AEP’s trimming two years back.  Manager Holycross stated that the replacement tree would be consistent with what is already located on the street. 

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe stated that tan mullions were approved for Arby’s.  She stated that their original request to have the burgundy mullions would not work because the glass manufacturer was unwilling to warranty them if they were burgundy.  She stated that the Planning Commission was given a letter by the manufacturer stating that they would not warranty the pieces.  Councilmember O’Keefe stated that there was a work session with Mr. George Fackler for a proposed building.  Councilmember McGowan inquired on when the building for demolition would be removed.  Manager Holycross stated that they have been delayed due to the weather and they are planning on taking it out soon.  She stated that there was also a work session with Jeanne Cummins who wishes to erect a building next to Arby’s.  Councilmember O’Keefe asked Manager Holycross if the trash bin issue with Brews has been resolved.  Manager Holycross stated that there has been some discussion, but there also needs to be some further investigation.  Councilmember Barsky inquired about work being done at a home on Mt. Parnassus.  Manager Holycross stated that there was some discussion with an engineer hired by the property owner and that the Village Engineer will be contacting the property owner as well.  Councilmember O’Keefe inquired about the neon sign located at the former Brews Café.  Manager Holycross stated that the response from the owner was that the sign had been in place for 10-12 years, and he would check with the Law Director to see if the sign could stay.  Mr. Riffle, who was in the audience, stated that a Change of Use restriction should apply in this case. 

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

No Report.

 

Comprehensive Plan – (Barsky)

No Report.

 

Recreation Commission – (McGowan)

 

161 Accord – (O’Keefe)

Councilmember O’Keefe stated that she has a list of goals set by the Accord if anyone is interested. 

 

Senior Committee – (O’Keefe)

No Report.

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky stated that the Arbor Day celebration took place at Granville Intermediate School and one tree was planted.  She stated that Mayor Hartfield attended and read the proclamation. 

 

Union Cemetery (Mershon)

Councilmember Mershon reminded people that they welcome any help, especially the month that the Fannin’s are available for preservation efforts. 

 

 

OTHER COUNCIL MATTERS

Mayor Hartfield stated that Bobbi Stover and John Berryhill will be attending a meeting regarding the current legislation to have court appointed Magistrates hold Mayor’s Court.  She stated that the current legislation says that the Village would not have the ability to choose the Magistrate, but one would be appointed by the courts.  Councilmember O’Keefe asked if the Mayor can be the Magistrate.  Law Director Crites stated that they could potentially be a Magistrate if they are an attorney and appointed by the courts. 

 

Councilmember McGowan stated that overflowing trash cans need to be tended to, especially with upcoming festivities such as Denison graduation.  Councilmember Mershon added that Mr. Whitman and other business owners are aggressive at seeing to this matter. 

 

Councilmember Barsky inquired on the enclosed letter in Council’s packets and negotiations with Time Warner Cable.  She stated that the letters are addressed to Mr. Hickman and they should be made aware that Mr. Hickman is no longer the Village Manager.  Mayor Hartfield inquired if the Village can solicit competition for television service.  Manager Holycross indicated that he is aware of statewide campaign to put additional pressure on cable companies.  He hears complaints that the current system is unfair.  Councilmember Tegtmeyer stated that she recently read that AT&T has a statewide system that could potentially provide the same services as Time Warner Cable.  She stated that if the legislation to use AT&T were to pass, it could make things extremely different.  She went on to say that she will research this. 

 

Council had a discussion regarding the request for a liquor permit for Dan Rogers at 123 South Prospect Street.  Manager Holycross stated that the address listed on the liquor permit application does not exist.  He stated that there is a 121 South Prospect Street address owned by Mr. Rogers.  He stated that there is a homemade sign placed on a nearby garage with that house number, but the Village records do not show this address existing.  He went on to say that the Liquor Control Board contacted the Village and they are aware of the address discrepancy.  Councilmember O’Keefe asked how a liquor permit can be awarded to an address that does not exist.  Manager Holycross stated that he did have a conversation with Mr. Rogers.  Mr. Rogers stated that he feels it might be advantageous to control the use of the permit.  Mr. Holycross stated that he is unsure what action the Liquor Control Board will take.  Council discussed that they were not aware that another permit was even available.  Councilmember Barsky stated that she thought there was a waiting list for permit requests.  Councilmember Mershon stated that it appears to him that it might be beneficial for Council to request a hearing until they receive more information.  Law Director Crites stated that this would preserve their right to make a decision down the road. 

 

Councilmember Mershon made a motion to request a hearing with the Liquor Control Board in Columbus regarding the Dan Rogers Liquor permit for 123 West Maple Street and to have Law Director Crites represent the Village at the hearing.  Second by Councilmember McGowan.  The motion carried 6-0. 

 

Councilmember Mershon stated that he does not want to see the Village resources wasted, but they have learned from past situations that their hands were tied.  He stated that he in no way wants to pick on the applicant, but he feels they really need additional information regarding this matter.

 

 

EXECUTIVE SESSION

            Councilmember Mershon moved to enter into Executive Session, Pursuant to ORC 121.22(G)(2) – “To consider the sale of public property at a competitive bid.”  Second by Councilmember Barsky.

 

            Roll call vote:  Tegtmeyer, Mershon, Barsky, Hartfield, O’Keefe, Barsky.

 

Time in: 8:58 pm.  Motion carried 6-0.

 

            Councilmember McGowan moved to return to regular session.  Second by Councilmember Barsky.

 

            Roll call vote:  Tegtmeyer, Mershon, Barsky, Hartfield, O’Keefe, Barsky.

 

Time out: 9:25 pm.  Motion carried 6-0.

 

ADJOURNMENT (9:27 pm)

            Councilmember McGowan moved to adjourn.  Second by Councilmember Mershon.  Motion carried, 6-0.  Meeting adjourned.


Council Minutes 4/18/07

VILLAGE OF GRANVILLE
COUNCIL MINUTES
April 18, 2007

CALL TO ORDER (by Mayor Hartfield at 7:33 pm)


PLEDGE OF ALLEGIANCE (Led by Boy Scout Doug Evans Miller)


ROLL CALL
 Those responding to the roll call were Councilmember McGowan, Vice Mayor Herman, and Mayor Hartfield; Manager Holycross, and Law Director Crites.


CITIZENS' COMMENTS (7:33 pm)

Mayor Hartfield moved to hear Citizens' Comments earlier on the agenda because there were only three members of Council present.   She went on to say that there was not a quorum because at least four members must be present. 

No one appeared to speak during Citizens' Comments.  Mayor Hartfield closed Citizens' Comments at 7:34 pm.

Councilmember Tegtmeyer arrived to the Council meeting at 7:35 pm. 

APPROVAL OF AGENDA (7:35 pm)
Councilmember McGowan moved accept the agenda as presented.  Seconded by Vice Mayor Herman.  Motion carried (4-0).   

Vice Mayor Herman made a motion to excuse Councilmember's O'Keefe, Mershon, and Barsky.  Second by Councilmember McGowan.  Motion carried (4-0)


PUBLIC HEARING
Ordinance No. 04-07, To Permit the Demolition of a Single-Story Structure at 2326 Newark-Granville Road.

No one appeared to speak in regards to Ordinance No. 04-07.

Mayor Hartfield closed the public hearing at 7:36 pm. 


OLD BUSINESS
Ordinance No. 04-07, To Permit the Demolition of a Single-Story Structure at 2326 Newark-Granville Road was re-introduced by Vice Mayor Herman.  Second by Councilmember McGowan. 

Discussion:  Council reviewed the aerial pictures of the structure proposed for demolition provided by Manager Holycross.  Vice Mayor Herman asked when construction would begin.  Mr. George Fackler, who represented Fackler Country Gardens, stated that he hopes to begin construction following a week or two after the 4th of July.  Councilmember Tegtmeyer inquired on what would be housed in the new structure.  Mr. Fackler stated that he has been working with the Planning Commission to place a 4800 sq. ft. building resembling a barn.  He stated that he will move the Hearth and Home division of his business into the Garden Center and house power equipment and parts in the new building. 

Ordinance No. 04-07 is adopted.  Motion carried 4-0. 

Resolution No. 07-23, To Fill Vacancies on the Planning Commission - Tabled on March 21, 2007.  Vice Mayor Herman moved to remove Resolution No. 07-23 from the table.  Second by Councilmember McGowan. 

Discussion:  Councilmember Tegtmeyer indicated that she may need to recuse herself from voting on the Resolution.  She explained that she is employed by a Board of Directors and one of the candidates applying to serve on the Planning Commission serves on this Board.  Law Director Crites stated that the Resolution could be removed from the table with no problem considering Councilmember Tegtmeyer's concern.  He advised that she should recuse herself if one of the candidates is a member of her family or there could be a financial benefit of some kind.  Councilmember Tegtmeyer stated that one of the candidates is one of ten on the Board of Directors' that employs her, so a potential financial benefit could be perceived.  Law Director Crites explained the options for Council to proceed and he suggested that it might be best table the Resolution again. 

Councilmember Tegtmeyer made a motion to Table Resolution No. 07-23.  Second by Vice Mayor Herman.  Motion carried 4-0.

Resolution No. 07-23 is Tabled. 

Resolution 07-24, To Fill a Vacancy on the Board of Zoning and Building Appeals - Tabled on March 21, 2007.  Councilmember Tegtmeyer moved to remove Resolution No. 07-24 from the table.  Second by Councilmember McGowan. 

Discussion: Manager Holycross stated that Mr. Heim wishes to be re-appointed to the Planning Commission and there were no other individuals who applied to fill the vacancy.  Councilmember Tegtmeyer asked if the timeframe to accept applications was as long as the Planning Commission posting of vacant seats.  Manager Holycross stated yes. 

Vice Mayor Herman moved to re-appoint William Heim to the Planning Commission.  Second by Councilmember McGowan.  Motion carried 4-0. 

Resolution 07-24 is adopted. 


NEW BUSINESS
Ordinance No. 05-07, To Approve the Application to Rezone Property Owned by Orville and Audrey Orr, Located at 124 and 128 South Pearl Street, from VRD (Village Residential District) to VBD-A (Village Business District - Group A) with Uses Limited to Hotels, Motels, and Inns was Introduced by Councilmember Tegtmeyer.  Second by Vice Mayor Herman. 

Mayor Hartfield scheduled the public hearing for Ordinance No. 05-07 for May 16, 2007. 


Resolution No. 07-29, To Reappoint Members to the Bryn Du Governance Commission was Introduced by Councilmember McGowan.  Second by Vice Mayor Herman. 

Discussion:  Councilmember McGowan moved to reappoint the same three members.  Second by Councilmember Tegtmeyer.  Motion carried 4-0. 

Resolution No. 07-29 is adopted.  Motion carried  4-0. 


Resolution 07-30, To Express Appreciation and Support for the Bryn Du Commission and its Master Plan for the Facility was introduced by Vice Mayor Herman.  Second by Councilmember McGowan. 

Discussion: Vice Mayor Herman stated that the Resolution is a result of an EFP meeting with the Bryn Du Commission and their wish to move forward using particular facilities on the property.  He went on to say that the Resolution is acknowledgement of work done by the Commission and the recognition by Council of changes to come in the future.  Councilmember Tegtmeyer questioned the language in Section III of the Resolution that says Council is providing services to Seniors.  She stated that the language struck her as  "odd," and she is not personally opposed to the intent behind the language, but she wondered if it should be more inclusive.  Vice Mayor Herman stated that the language is due to a matter at hand and he made a motion for the following friendly amendment:
 
Insert after the word "including" in Section III ", but not limited to," 

Resolution No. 07-30 is adopted.  Motion carried 4-0.
 
REVIEW OF MINUTES
Regularly Scheduled Meeting of April 4,  2007.
 Councilmember Tegtmeyer moved to Table the minutes as amended. 
Seconded by Vice Mayor Herman.   Law Director Crites suggested that Council might want   to Table the minutes because there was not a member of Council available to second the motion for approval that had attended the April 4th meeting.  Motion to Table carried 4-0.

MAYOR'S COURT REPORT -  March
The Mayor's Court Report for the month of March was presented for review.

 Discussion: Mayor Hartfield stated that she was invited to a meeting by the City of Dublin regarding an Ohio House Bill that could affect having Mayor's Courts for municipalities under 1000 people.  She stated that the Bill calls for a Magistrate to hold Mayor's Court, rather than the Mayor.  Law Director Crites stated that he would be in contact with the Legislative Service Commission to review the Bill and to see if there were any other versions of the Bill introduced.  Councilmember McGowan stated that there has been talk for some time about changing the way Mayor's Court is handled.  He stated that Granville would not be affected by the Bill if it is passed due to their population.  Vice Mayor Herman asked that Manager Holycross and staff look at the financial impact on the Village if the State law were to ever change.  He stated that the cost to have a Magistrate hold Mayor's Court would increase, especially if there is no State funding supporting these changes. 
  
 Councilmember McGowan moved to accept the March report, seconded by Councilmember Mershon.  Motion carried 4-0.

 Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the said report is included as part of these minutes. 

 

MANAGER'S REPORT - March
The Manager's Report for the month of March was presented for review. 

 Discussion:  Manager Holycross stated that he will use another format for reporting on a quarterly basis.  Councilmember McGowan asked if anything in the report stood out to him.  Manager Holycross stated that there was nothing particularly unusual. 

 Councilmember McGowan moved to accept the March report, seconded by Councilmember Tegtmeyer.  Motion carried 4-0.

 Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report is included as part of these minutes. 

 


COMMITTEE REPORTS  
Economic, Finance, Personnel Committee (EFP) - (Herman, Mershon, Tegtmeyer) 
No Report.

Granville Foundation - (Tegtmeyer)
Councilmember Tegtmeyer stated that there will be a Planning Meeting on April 19th at the Village Offices regarding ideas to enhance recreational activities for people with developmental disabilities.  She stated that they are looking at several options and they are working with families who have children would disabilities.  Councilmember Tegtmeyer stated that one option to look at is Raccoon Valley Park - a highly accessible playground.  Another is to enhance the walkability to Raccoon Valley Park.  The third option mentioned to her was to improve the accessibility to the Bryn Du Mansion.  Councilmember Tegtmeyer urged anyone interested to attend.  She stated that the application will need to be submitted to the Granville Foundation by June 1st of this year. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) - (Hartfield, Herman, McGowan)
No Report.

Planning Commission - (O'Keefe)
No Report.

Planning & Zoning Committee - (Barsky, Mershon, O'Keefe)
No Report.

Comprehensive Plan - (Barsky)
No Report.

Recreation Commission - (McGowan)
Councilmember McGowan stated that the Spring programs have begun and they are working on the expansion of fields at Raccoon Valley Park. 

161 Accord - (O'Keefe)
Amber Mitchell who serves on the BZBA Board offered to update Council about the last meeting.  She stated that the purpose of the meeting was to bring the new MORPC director up to speed and to determine if the Accord wants to move forward as a group or individual entities.  Ms. Mitchell explained that they would like to comprise a board and St. Albans Township and Jersey Township would like to have two members on the board to represent them, while other municipalities would have just one.  She went on to say that some people attending the meeting did not agree with this logic.  When asked, Ms. Mitchell stated that it is her personal opinion that there will be a split between the jurisdictions and that there appears to be some animosity amongst the entities involved.  Mayor Hartfield thanked Ms. Mitchell for attending the meeting and providing an update to Council. 

Senior Committee - (O'Keefe)
No Report.

Tree & Landscape Commission (Barsky)
No Report.

Union Cemetery (Mershon)
No Report.


OTHER COUNCIL MATTERS
Proclamation for Arbor Day - Mayor Hartfield stated that she will be presenting the Proclamation at the Granville Middle School on April 27th.  Councilmember Tegtmeyer suggested that in the future Council might want to look at doing something on Arbor Day being as though they are a designated Tree City USA. 

Mayor Hartfield noted the American Legion invitation to participate in a Memorial Day parade on May 28th.  She also stated that there is a mistake on the meeting time on the invitation. 

EXECUTIVE SESSION
 
 Vice Mayor Herman moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) - Considering the appointment of a public employee.  Second by Councilmember McGowan.

 Roll call vote: Herman, Tegtmeyer, McGowan, Hartfield

Time in: 8:15 pm

 Councilmember McGowan moved to return to regular session.  Second by Vice Mayor Herman.

 Roll call vote:  Herman, Tegtmeyer, McGowan, Hartfield

Time out: 8:40 pm

 


ADJOURNMENT (8:40 pm)
 Councilmember McGowan moved to adjourn.  Second by Vice Mayor Herman.  Motion carried, 4-0.  Meeting adjourned.

Council Minutes 4/4/07

VILLAGE OF GRANVILLE
COUNCIL MINUTES
April 4, 2007

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)


PLEDGE OF ALLEGIANCE (Led by Boy Scouts - Alex Cartrite and Eric Henry)


ROLL CALL
 Those responding to the roll call were Councilmembers Barsky, Mershon, O'Keefe, Mayor Hartfield; Manager Holycross, and Law Director Crites.

 Councilmember Barsky made a motion to excuse Councilmember's Tegtmeyer and McGowan, as well as Vice Mayor Herman.  Second by Councilmember O'Keefe.  Motion carried (4-0)

APPROVAL OF AGENDA (7:33 pm)
Councilmember O'Keefe moved accept the agenda as presented.  Seconded by Councilmember Barsky.  Motion carried (4-0).   

CITIZENS' COMMENTS (7:33 pm)

There were no Citizens' Comments.

Mayor Hartfield closed Citizens' Comments at 7:34 pm.


PUBLIC HEARING
None.

OLD BUSINESS
None.  

NEW BUSINESS
 
Resolution No. 07-27, A Resolution To Award The Contract For Grounds Maintenance, As Per Specifications, To Fackler Country Gardens And To Authorize The Village Manager To Enter Into An Agreement Therefore Was Introduced By Councilmember Mershon.  Second by Councilmember Barsky.

Discussion: Councilmember Mershon noted one area in the bid that came back significantly lower than a competing bid.  He asked Manager Holycross if both bidders were made aware of the scope of work and did they each bid based on the same information.  Manager Holycross stated that each party was aware of the planting and weeding required.  He stated that the total amount bid by Fackler Country Gardens was less and they have performed well doing work for the Village in the past. 

Motion carried 4-0.  Resolution No. 07-27 is adopted. 


Report from Deputy Clerk of Council on Service of Findings of Fact on Those Persons Who Spoke on the Cleveland Hall Addition at the Planning Commission Meeting; and to Set the Date for the Hearing of the Appeal of the Planning Commission's Decision to Approve that Addition.

Discussion: Manager Holycross distributed a Memo to Council stating the following:
 
"In accordance with Section 1137.01(d) of the Codified Ordinances, we hereby advise the Council that service of the Findings of Fact related to the approval of the Cleveland Hall Addition by the Granville Planning Commission has been made on the appellant as well as on all of the persons identified in the record who were permitted to appear and be heard at the hearing before the Planning Commission.  Service was accomplished by ordinary mail.

In accordance with Section 1137.01(b) of the Codified Ordinances, we hereby advise the Council that the Record of the Planning Commission with regard to the approval of the Cleveland Hall Addition was delivered to the Village Council members. 

In accordance with Section 1137.01(e) of the Codified Ordinances, the Council must schedule the hearing on the Appeal for either Wednesday, April 18 or Wednesday, May 2."

Councilmember Mershon asked if there has been any contact with the appellant regarding the proposed dates.  Manager Holycross stated that he has only heard from Mr. Jack Thornborough stating that he was unable to attend tonight's meeting.  Manager Holycross went on to say that Mr. Patton, who represents Denison University, would prefer to have the hearing on April 18th, rather than May 2nd.  Councilmember's' Mershon and Barsky indicated that they are not able to attend the meeting on April 18th.  Mayor Hartfield stated that it is possible there will not be a quorum on April 18th, so the only choice would be to hold the meeting on May 2nd. 

Councilmember Mershon made a motion to hold the Appeal Hearing for the proposed Cleveland Hall Addition on May 2, 2007.  Second by Councilmember Barsky.  Motion carried 4-0. 

Mayor Hartfield set the Date for the Appeal Hearing on May 2, 2007

Ordinance No. 04-07, to Permit the Demolition of a Single-Story Structure at 2326 Newark-Granville Road was Introduced by Councilmember Barsky.  Second by Councilmember Mershon. 

Discussion: Councilmember Mershon questioned why this matter went to the Planning Commission.  Manager Holycross explained that there is 5 to 10 feet of the structure located in the TCOD (Transportation Corridor Overlay District) and legal counsel advised that that portion should be decided upon by the Planning Commission.  Councilmember Mershon clarified that the matter was not conditionally disapproved.  Manager Holycross agreed and stated that this was not the case.  Councilmember Mershon questioned if there is a bond for demolition, and he believed there was a bond.  Manager Holycross stated that they will have this information prior to the public hearing.  Councilmember Barsky indicated that it would be helpful to have an aerial view of the structure.  Manager Holycross stated that he could take care of getting this to Council.  

Mayor Hartfield set the Date for the Public Hearing on April 18, 2007

Report from the Village Manager on Proposals for Planning and Financial Analysis Assistance Related to the River Road Development Plan

Mayor Hartfield moved to recuse herself from discussions of River Road Development Plan Proposals at 7:42pm and moved to the audience to be seated.  Councilmember Mershon moved to appoint Councilmember Barsky as Council Chair.  Second by Councilmember O'Keefe. 

Councilmember Tegtmeyer arrived at 7:56pm during the discussion of the River Road Development Plan Proposals.

Discussion:  Manager Holycross stated that he invited Council to make comments concerning the selection of a consultant to assist with the process moving forward of the River Road Development Plan.  He stated that the Village has been working with Poggemeyer in regarding the Comprehensive Plan and he feels they can act quickly because they are somewhat familiar with the situation.  He stated that Poggemeyer did contact him saying that they suggest adding to the scope of work and presenting a study to address objectives of pedestrian pathways in the area.  Manager Holycross stated that Poggemeyer's proposal says they could have information back to Council within 90 days.  He went on to say that a spokesman from Metropolitan Investors indicated to him that this would be acceptable to them if a decision from Council would come quickly after the 90 day period.  Councilmember O'Keefe stated that she feels strongly that there needs to be a traffic study to mitigate traffic in the area and she is glad to see that Poggemeyer is looking at the area as a gateway into Granville.  Councilmember Mershon stated that he is confused by the traffic study request because he said that former Village Planner, Chris Strayer, indicated that the engineer has already done a traffic study south of Raccoon Creek.  He went on to say that there are some on Council who would like to see a study of traffic from the Mill - South.  Manager Holycross stated that any studies that have already been done could be shared with the consultant so they can build upon what has already been done.  Councilmember Mershon indicated that there is a bid for time and material costs with a cap, and he inquired if there is a breakdown of costs for each service provided.  Manager Holycross did not have a breakdown of costs.  Councilmember Barsky asked what the cap amount was.  Manager Holycross stated $19,600.  Councilmember Barsky asked if Manager Holycross saw this as a reasonable cost.  Manager Holycross indicated that he did see it was reasonable considering the time and work involved.  He stated that the Planning Intern, Lauren, could also assist Poggemeyer.  Councilmember Barsky indicated that Poggemeyer has been doing work with the Village in regards to the Comprehensive Plan.  Councilmember Mershon stated that he believes they are capable of doing the scope of work, but he questions if it is needed since much of the work has already been done in-house by the Village staff.  Councilmember O'Keefe stated that she likes the scope of work proposed and sees it as pretty comprehensive.  Ben Rader, who was in the audience, asked why the Village is considering spending this money when the property is currently located within the Township.  Councilmember Barsky stated that he raises a good question and ultimately there could be impacts to the Village.  Mr. Rader questioned if the Township was contributing any money.  Manager Holycross stated that he has not had any conversations with the Township regarding sharing costs.  Councilmember Mershon stated that he opposes hiring a high end consultant because the Village staff has spent at least two years gathering much of the information outlined for the consultant to do.  He stated that they currently do not lack information, but some on Council question the credibility of the information.  Councilmember Mershon stated that they lack someone to manage the process.  Councilmember Mershon explained that he feels Manager Holycross is the appropriate person to take the information and do cost benefit analysis, etc.  He stated that they hired a Village Manager who is capable of doing this and we should use his expertise, rather than spending the money on a consultant.  Councilmember O'Keefe explained that a traffic mitigation study was not given to Council and a roundabout was recommended by Mr. Strayer.   She went on to say that she was given a lot of unorganized information.  Councilmember Barsky stated that what Councilmember Mershon sees as completed, she doesn't see as completely done.  Councilmember Tegtmeyer asked if Jack Thornborough's recommendation was discussed - to have a master plan.  Councilmember Barsky stated that it has been difficult to make decisions because the information is piecemeal.  Councilmember Tegtmeyer emphasized that Council needs to make a decision on what piece they can move forward with - whether it's the development of the whole 85 acres or the frontage on Main Street.  Councilmember Mershon stated that Dennis Cauchon submitted a proposal saying that the Village ought to overlay a bike path to the proposed area.  Councilmember Tegtmeyer stated that she too would like to see walkways in the area.  Councilmember O'Keefe explained that the consultant's proposal included this in their scope of work and it included a mitigation traffic and walkability study.  Manager Holycross stated that Poggemeyer wants to establish and focus on identifying objectives and key points.  He stated, for example, that they will look at things like where the river crossing might be located.  Councilmember Barsky stated that the annexation may provide potential benefit to the Village, but there is the cost of the water and sewer extension.  She stated that she personally does not feel that the data presented so far warrants the extension and she would need to see more fiscal information.  She explained that the Village would be setting a precedent for future annexations and this is not how they have been handled in the past.  Councilmember Barsky stated that considering Manager Holycross's background and length of service in Granville, she questions if he is the right person to provide this information.  Councilmember Mershon stated that he feels Manager Holycross is "much better than that" and the management and staff are more than adequate.  He went on to say that he agrees with Councilmember Barsky in the fact not being that they don't have the data, but the question is can they rely on it.  Councilmember Mershon questioned Item 7 in the proposal - that the consultant will rank the decision for Council.  He stated that he doesn't see paying a consultant to tell them how to think.  Ben Rader stated that he is aware that Mr. Jack Lux has offered to pay for this if he is assured he can recoup his costs.  Councilmember Barsky stated that no formal commitment came before Council by Mr. Lux.  Ben Barton, who was in the audience, stated that if Council is concerned with costs and not controlling development they are wasting $20,000.  He stated that he really feels that Council is trying to control the development in this area, and regardless it will get developed.  Councilmember O'Keefe stated that although cost is an issue - how it gets designed is also an issue.  Roger Kessler, who was in the audience, stated that he feels the inherit problem here is that Council has not read or received all of the information that has been collected in the past couple of years.  He went on to say that he agrees with Councilmember Mershon's statements.  He stated that the stakeholders are willing to assist in gathering and presenting the requested information.  Mr. Kessler stated that the people on Council, although they are busy and serve in a volunteer capacity, are not taking the time to go through the information and he sees this as the real problem.  Lauren Repas, Planning Department Intern, stated that she has a master's degree and has completed a comprehensive plan for a town in the past.  She stated that although she has not been asked to she would be willing to organize the information gathered so far.  Councilmember Mershon stated that another issue is the 90 days.  He stated that realistically the process cannot be completed within 90 days with a decision coming shortly after because of negotiations that must take place with the school board.  He also stated that he may have been putting Manager Holycross on the spot by saying he could complete the required work.  Manager Holycross stated that he can develop cost figures that he sees as accurate, and he would need to use his bond counsel and financial consultants to some extent.  He was unsure of estimated costs to use them, but saw them as fairly minimal.  Manager Holycross explained that the real issue will be time.  Councilmember Tegtmeyer stated that the question is time and priorities.  She asked Manager Holycross what would not be able to get done if Council were to ask he and his staff to complete some of the work in-house.  Manager Holycross stated that this is hard to answer because often things come up that are not anticipated.  He guessed that they would be unable to address any matters on the priority list for 60 days.  Councilmember O'Keefe asked Councilmember Mershon how he would feel about doing some of the work in-house and some done by a consultant.  Councilmember Mershon stated that he is unsure because he has not yet seen a breakdown of costs presented by the consultant.  Councilmember O'Keefe questioned if Council should wait for the consultant to breakdown the costs.  Councilmember Mershon stated that there is risk in waiting.  Councilmember Barsky asked if the 90 day timeframe could be cut down.  Manager Holycross stated that he could certainly check with Poggemeyer, and he is hesitant to answer this for them.  Councilmember Barsky agreed that Council needs to move forward.   She asked if they could deal with the matter on an itemized basis and have the staff and consultant work together in a timeframe of 45 days.  Ben Barton stated that whether or not the Village hires a consultant or not the traffic patterns will not be affected.  He suggested spending two weeks letting the Planning Department Intern look through the data and compile it in a presentable way before spending $20,000 on a consultant.  Mr. Barton stated that "we are putting this thing to sleep and its being done on purpose."  He stated that he does want the Village's involvement and he and others are willing to volunteer to do whatever is needed.  Mr. Barton stated "it is our $20,000 - spend as you wish - I feel there is better ways to use our money." 

 


Resolution No. 07-28, To Authorize the Village Manager to Accept a Proposal from Poggemeyer Design Group for Professional Services Related to a Planning Study and Financial Analysis of the Proposed Development of the River Road Area and to Enter into an Agreement Therefore was Introduced by Councilmember Tegtmeyer and Seconded by Councilmember Mershon. 

Councilmember Tegtmeyer made a motion to amend as follows:

Discussion:  In the Title - Strike "accept" and insert "negotiate"
  In the Title - Strike "proposal from" and insert "with"
  In Section I - Strike "accept"
  In Section I - Strike "proposal" and insert "scope of work"
  In Section I - Strike "from" and insert "with"
In Section I - Strike "That proposal is attached to this Resolution as Exhibit A" and insert "not to exceed $10,000 within 60 days."

Second by Councilmember Barsky. 

The Amendments to Resolution No. 07-28 are adopted.  Motion carries (4-0)

Councilmember O'Keefe stated that she sees the amendments as a good compromise.  She went on to say that she hopes the consultant's work includes a look at traffic mitigation and that they see the area as the gateway into Granville.  Councilmember Barsky asked if Manager Holycross saw $10,000 as being a good number to work for Poggemeyer.  Manager Holycross stated that he would need to check with them in regards to the amount and time frame and he was unable to answer for them. 

Resolution No. 07-28 is adopted.  Motion carries (3-1, Councilmember Mershon voting nay.)

Mayor Hartfield rejoined the Council meeting at 8:45pm. 

REVIEW OF MINUTES
Regularly Scheduled Meeting of March 21,  2007.
 Councilmember Tegtmeyer moved to approve the minutes as amended. 
Seconded by Councilmember Mershon.   Motion to approve carried 5-0.

 

COMMITTEE REPORTS  
Economic, Finance, Personnel Committee (EFP) - (Herman, Mershon, Tegtmeyer) 
No Report.


Granville Foundation - (Tegtmeyer)
No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) - (Hartfield, Herman, McGowan)
No Report.

Planning Commission - (O'Keefe)
Mayor Hartfield stated that she attended in Councilmember O'Keefe's place.  She stated that there was a preliminary work session for the new tenants of the Granvilla and discussion over the demolition permit applied for by Fackler Country Gardens.  Councilmember O'Keefe stated that there is at least one Planning Commission member concerned about construction taking place on Mt. Parnassus.  Manager Holycross stated that the Village does have some concern over work being done there and they are addressing it. 

Planning & Zoning Committee - (Barsky, Mershon, O'Keefe)
No Report.

Comprehensive Plan - (Barsky)
No Report.

Recreation Commission - (McGowan)
No Report. 

Senior Committee - (O'Keefe)
Councilmember O'Keefe stated that they met this evening to discuss funding for placing a Senior Citizen Center at the Carriage House on the Bryn Du property.  She stated that Assistant Village Manager, Molly Roberts, would be discussing this matter with Manager Holycross.  Councilmember Mershon stated that they would like to see this matter on the EFP Committee agenda. 

Tree & Landscape Commission (Barsky)
No Report.

Union Cemetery (Mershon)
No Report.

 

OTHER COUNCIL MATTERS
Councilmember Mershon stated that there will be a joint meeting with the Township on May 2nd.  He stated that a new member from Council will have to be appointed to the Union Cemetery Board. 

Councilmember Barsky stated that a missing Resolution was stapled to information not pertaining to the legislation.  She stated that this has happened numerous times in the past as well.  She requested that less staples be used.  Manager Holycross stated that he has been meaning to ask Council if it is confusing when redundant information is sent out to them.  After a discussion with Council, he stated that in the future he will only send out changes or new information.  Manager Holycross stated that the blue folders will also only contain new information. 

Councilmember Mershon stated that there was a request from Marcia Phelps in the packet regarding the 161 Accord.  He suggested that Councilmember O'Keefe may be the appropriate person to attend meetings since she has in the past.  He also stated that Amber Mitchell might be willing to attend if Councilmember O'Keefe is unable. 

Councilmember Mershon asked if the fire department has been contacted about the work that will take place due to the Welsh Hills culvert.  He stated that this area will be inaccessible unless you go to Newark first.  Manager Holycross stated that he would look into this. 

Councilmember Tegtmeyer stated that the Granville Foundation will be working with the Rec Commission in regards to funds they received for plannings.  She stated that they are also working to improve access for people with disabilities and they are questioning where they should be looking.  At this time, Councilmember Tegtmeyer stated that they are looking at Raccoon Park.  She stated that there will be a public meeting on April 19th and if anyone has any suggestions to please contact her.  She also stated that there will be an on-line survey for input.

Councilmember O'Keefe stated that she is working with George Wales on a recycling program for Granville.  She stated that they visited a program set up by Kenyon Collage in Gambier and they offer a program where no one has to pay trash pickup costs if they recycle.  She went on to say that Gambier also has only 1200 residents. 

Mayor Hartfield stated that there will be a Township meeting on April 12th regarding open space acquisition.  She stated that all members of Council were encouraged to attend. 

Councilmember Barsky stated that there will be a public meeting for the new ethanol plant on April 9th.  She stated that the new plant can have an effect on some new Village residents and this information should be included in the Sentinel, as well as the Advocate.

Village Planning intern, Laura Repas, stated that the new executive director of MORPC would like to speak to Council at the next Council meeting.  Council questioned if they are members of MORPC.  Manager Holycross stated that he will check on this.     

 

ADJOURNMENT (9:10 pm)
 Councilmember Mershon moved to adjourn.  Second by Councilmember Barsky.  Motion carried, 5-0.  Meeting adjourned.

Council Minutes 3/21/07

VILLAGE OF GRANVILLE
COUNCIL MINUTES
March 21, 2007

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)


PLEDGE OF ALLEGIANCE


ROLL CALL
 Those responding to the roll call were Councilmembers Barsky, Mershon, O'Keefe, McGowan, Mayor Hartfield; Manager Holycross, and Law Director Crites.

 Councilmember Barsky made a motion to excuse Councilmember Tegtmeyer and Vice Mayor Herman.  Second by Councilmember McGowan.  Motion carried (5-0).  It was noted that Councilmember Tegtmeyer and Vice Mayor Herman would be attending the Council meeting late.  Vice Mayor Herman arrived to the meeting at 7:55 pm, and Councilmember Tegtmeyer arrived at 8:15pm.     

APPROVAL OF AGENDA (7:33 pm)
Councilmember O'Keefe moved accept the agenda as presented.  Seconded by Councilmember McGowan.  Motion carried (5-0).   

CITIZENS COMMENTS (7:32 pm)
Mayor Hartfield stated that there were some people in the audience here to speak about the proposed Cleveland Hall renovations.  She stated that Law Director Crites would provide an update as to where Council is in regards to this matter.  Law Director Crites stated that when the appeal is heard, Council would be acting in an administrative role and they shall render their decision based on the evidence and testimony given at that time.  Law Director Crites advised Council to not say or do anything that would suggest that they could not be fair and impartial to the parties in this matter or that they have prejudged the appeal. 

Jack Thornborough, 13 Donald Ross Drive, stated that he is aware that Council can hold the appeal hearing one of two dates and he asked that they consider only the second date because he is unable to attend the first meeting date that was proposed due to travel in Washington D.C. 

Joy Jung, 221 West Broadway, stated that their appeal for the Cleveland Hall renovation is not an attack on Denison University because she sees them as exceptional neighbors.  Moreover, she stated that her comments are not an attack on the donor or the architecture.  She stated that she does not agree with the manner in which the proposed addition has been interpreted for the Historic District.  Ms. Jung read aloud a letter that is attached as part of these minutes.

Jim Jung, 221 West Broadway, stated that when he renovated his home he proposed placing skylights on the east and west side and this was denied by the Planning Commission because you couldn't do glass due to the old structure.  Mr. Jung stated that he and his wife gladly complied.  He went on to say that they chose their home on West Broadway due to the historic nature.  Mr. Jung asked why he would have to modify his plans for the Planning Commission and Denison's plans entail dramatic changes that are allowed in the community.  Mr. Jung stated that this matter needs to be reassessed.  

Jean Ullman, 528 West Broadway, stated that she is in support of the appeal filed by Jim and Joy Jung.  Ms. Ullman read aloud a letter to that is attached as part of these minutes. 

Dennis Cauchon, 327 East Broadway, suggested that Council would be wise to set the appeal hearing date at a later time because the Charter calls for letters of notification to be sent by certified mail and this has not been followed.  He asked that the 10 day rule in the Charter should apply in this situation.

Paul Jacobs, 115 West College Street, questioned what the rationale is to enhance Cleveland Hall because he feels "the University is kicking the townspeople in the shins with this whole thing."  

Karen Karaft, 123 West Broadway, stated that she agrees with Mr. and Mrs. Jung and Denison University should have to adhere to the historic guidelines - just like residents.  She also stated that they received no formal notice about the hearing and she questioned why they do not receive these types of notices as they did a year back. 

John Bridge, 516 West Broadway, stated that he is an art major alumni of Denison University.  He stated that he spent three years in Cleveland Hall and he is familiar with the architecture firm hired to complete the renovation.  Mr. Bridge stated that the firm took on the project with great sensitivity of the historic nature.  Mr. Bridge stated that there will be improvements made from hiding ugly air conditioning units to burying electric lines.  He stated that he feels the design enhances rather than detracts from the historic nature.

Pete Ullman, 528 West Broadway, stated that he has lived in Granville for nearly eighty years and he does not agree with Mr. Bridges comments.  Mr. Ullman stated that he feels a "flash cube in the middle of town is ridiculous."


Mayor Hartfield closed Citizens' Comments at 8:54 pm.


PUBLIC HEARING
Ordinance No. 03-07, To Enact New Chapter 1177 Of The Codified Ordinances Of The Village Of Granville To Conform The Village Flood Hazard Overlay Zoning District To State Of Ohio Requirements And To Better Establish A System Of Flood Damage Prevention And Control Within The Village.

Discussion: Sharon Sellito, 215 South Cherry Street, asked if the flood plain area was moved and would a home previously not considered to be in a flood plain now be in a flood plain.  Manager Holycross stated that the base flood elevation was re-engineered and that no homes outside of the previous flood plain maps are now considered to be in a flood plain area.  Village Planner, Chris Strayer, stated that the Village was asked by FEMA and DNR to update the Ordinance to coincide with the newly reengineered maps and be consistent with new federal guidelines.  He also stated that the flood plain elevation level was reduced.  Ms. Sellito questioned the timing of the Ordinance and wondered if it had anything to do with a large developer purchasing land where a trailer park is located.  She went on to say that the timing seemed suspicious to her because this would allow this area to be developed with some ease.  Mr. Strayer stated that the Village has been working with DNR on the flood plain maps for two to three years and there is no correlation with the land purchase she was referencing.   

The public hearing for Ordinance No. 03-07 was closed at 7:55 pm. 

Vice Mayor Herman arrived at the Council meeting at 7:55 pm.

OLD BUSINESS
 Ordinance No. 03-07, To Enact New Chapter 1177 Of The Codified Ordinances Of The Village Of Granville To Conform The Village Flood Hazard Overlay Zoning District To State Of Ohio Requirements And To Better Establish A System Of Flood Damage Prevention And Control Within The Village was re-introduced by Councilmember O'Keefe.  Second by Councilmember Mershon. 

Discussion:  Councilmember Tegtmeyer arrived at the Council meeting at 8:15 pm during the discussion of Ordinance No. 03-07.

Councilmember O'Keefe stated that she has concern over keeping waterways clean.  She questioned if there is any protection to the waterways if there is a flood and items such as paint, chemicals, and insecticides are stored in buildings located within a flood plain.  Mr. Strayer stated that the Ordinance says that any new structure would have to be 1 ½ feet above the flood plain level and existing structures would not have to adhere to these standards.  Mr. Strayer stated that the current standards were suggested and accepted by DNR, but Council can certainly increase the standards if they wish.  Mr. Strayer suggested addressing any such concerns in the subdivision regulation Ordinance, rather than the Ordinance presently in front of Council.  Mayor Hartfield noted the specifications on page 11 of the Ordinance.  Councilmember Barsky noted that she is not certain that 1 ½ feet is enough and perhaps this needs to be raised and she stated that she would like to have some more information in front of her before making a final decision.  Councilmember Barsky also questioned if there were any habitat concerns in regards to the development of floodways.  She noted that even a single home could destroy a wetlands area, and perhaps having restrictions only within the subdivision regulations wouldn't cover a single family home.  Manager Holycross indicated that he felt the underlining zoning regulations would still cover such restrictions - that is if Council is satisfied with those current regulations.  Mr. Strayer stated that the Ordinance does need to be passed before May 2nd or the Village could risk losing flood insurance.  He stated that it can take up to a year to get flood insurance back if you lose it.  Mr. Strayer suggested that Council should pass the Ordinance this evening and make desired changes and propose them to DNR at a later time.  Councilmember Mershon questioned the section of the Ordinance that deals with development in flood plains.  He asked if a paved parking lot would be prohibited.  Mr. Strayer asked if Councilmember Mershon was questioning whether or not a parking lot would increase the flood plain by a foot.  He stated that any flood plain permit would be reviewed by the Village Planner, Manager, and Engineer.  Mr. Thornborough, who was in the audience, stated that it seemed as though the flood plain should be re-drawn on a map. 

Councilmember Mershon made a motion for a friendly amendment to page 20 of Ordinance No. 03-07 - to correct the spelling of "Please" to "Pleas"

Vice Mayor Herman questioned how it is that Council is locked into legislation that drops their flood plain.  Mr. Strayer explained that this process has been in the works for several years and there was time for public comment.  He went on to say that the Village did not make comments back to DNR because they didn't feel it was taking away from the Village, but rather adding land.  Vice Mayor Herman stated that buildable areas within the Village have been expanded and Council has no control over this.  Mr. Strayer stated that in an essence, yes, Vice Mayor Herman was correct.  Pete Ullman, who was in the audience, asked to speak in regards to the flood insurance.  Mayor Hartfield explained that they have moved from public comments into Council's discussion of the Ordinance and he would not be able to speak in regards to the Ordinance. 


Roll Call Vote on Ordinance No. 03-07: Barsky (yes), McGowan (yes), Mershon (yes), O'Keefe (yes), Tegtmeyer (abstain), Herman (no), Hartfield (yes).  (5-1).

Ordinance No. 03-07 is adopted as amended.


NEW BUSINESS
 
Resolution No. 07-14, A Resolution To Authorize The Village Manager To Seek Proposals For Property And Casualty Insurance Coverage For The Period Of July 1, 2007 Through June 30, 2010 Was Introduced By Councilmember McGowan.  Second by Councilmember Mershon.

Discussion: None.

Motion carried 7-0.  Resolution No. 07-14 is adopted. 

Resolution No. 07-15, A Resolution To Authorize The Village Manager To Advertise For Bids For The 2007 Street Resurfacing Projects Was Introduced By Councilmember McGowan.  Second by Councilmember Barsky.

Discussion: Councilmember O'Keefe asked if the sidewalks were being considered when asking for bids for the repaving on Burg Street.  Manager Holycross stated that this project would come from different monies.  Mayor Hartfield stated that there were funds in the budget that would handle this project in its entirety.  Manager Holycross stated that they could look at the sidewalk costs at the same time they are getting bids for repaving.  

Motion carried 7-0.  Resolution No. 07-15 is adopted. 

Resolution No. 07-16, A Resolution To Authorize The Village Manager To Advertise For Bids For The Replacement Of The Welsh Hills Road Culvert Was Introduced By Councilmember McGowan.  Second by Councilmember O'Keefe.

Discussion: Councilmember Mershon reiterated that 80% of the costs will be covered by the State.  Manager Holycross stated this is the case.  Mayor Hartfield stated that this project has needed to be done for quite some time.  Councilmember Tegtmeyer questioned the timing of the project.  Manager Holycross stated that they hope to get started this summer.  Councilmember Tegtmeyer asked if the State funds would be allotted at that time and if this would be handled as a normal bid.  Manager Holycross stated that the State monies will come this summer and they will handle the bid as they would a normal construction project. 

Motion carried 7-0.  Resolution No. 07-16 is adopted. 

Resolution No. 07-17, A Resolution To Authorize The Non-Permanent Installation Of A Sidewalk Café On The Public Sidewalk At 132 East Broadway In Front Of The Business Known As The "Village Coffee Company" For Calendar Year 2007, Subject To Restrictions Was Introduced By Councilmember McGowan.  Second by Councilmember Barsky.

Discussion: Councilmember McGowan noted Section A and he asked if it was included in all of the Resolutions with sidewalk cafes.  Manager Holycross stated yes.  Mayor Hartfield stated that businesses will need to follow the depth guidelines to place tables and chairs so pedestrians can walk by. 

Motion carried 7-0.  Resolution No. 07-17 is adopted. 

Resolution No. 07-18, A Resolution To Authorize The Non-Permanent Installation Of A Sidewalk Café On The Public Sidewalk At 126 East Broadway In Front Of The Business Known As The "Broadway Pub" For Calendar Year 2007, Subject To Restrictions Was Introduced By Councilmember McGowan.  Second by Councilmember Barsky.

Discussion: Councilmember McGowan stated that this particular Resolution calls for no alcoholic beverages to be served on the sidewalk.  He asked what the penalty would be if this is not adhered to.  Law Director Crites stated that Section M in the Resolution states that the permit can be terminated.  Councilmember McGowan stated that businesses serving alcohol and installing sidewalk café's should be aware of this section in the Resolution.  

Motion carried 7-0.  Resolution No. 07-18 is adopted. 

Resolution No. 07-19, A Resolution To Authorize The Non-Permanent Installation Of A Sidewalk Café On The Public Sidewalk At 138 East Broadway In Front Of The Business Known As The "Whit's Frozen Custard" For Calendar Year 2007, Subject To Restrictions Was Introduced By Councilmember McGowan.  Second by Councilmember Barsky.

Discussion: None.

Motion carried 7-0.  Resolution No. 07-19 is adopted. 

Resolution No. 07-20, A Resolution To Authorize The Non-Permanent Installation Of A Sidewalk Café On The Public Sidewalk At 132 East Broadway In Front Of The Business Known As The "Victoria's Parlor" For Calendar Year 2007, Subject To Restrictions Was Introduced By Councilmember McGowan.  Second by Councilmember O'Keefe.

Discussion: Vice Mayor Herman made a motion for a friendly amendment in the first "Where As" statement to change the word "he" to "her."

Motion carried 7-0.  Resolution No. 07-20 is adopted as amended. 

Resolution No. 07-21, A Resolution To Authorize The Non-Permanent Installation Of A Sidewalk Café On The Public Sidewalk At 130 North Prospect Street In Front Of The Business Known As The "Greek Eats" For Calendar Year 2007, Subject To Restrictions Was Introduced By Councilmember McGowan.  Second by Councilmember Barsky.

Discussion: Mayor Hartfield stated that this particular permit was given later in the year last year.  She asked if there were any complaints or problems.  Manager Holycross stated that he was not aware of any problems. 

Motion carried 7-0.  Resolution No. 07-21 is adopted. 

Resolution No. 07-22, A Resolution To Authorize Sidewalk Flower Sales On The Public Sidewalk At 130 East Broadway In Front Of The Business Known As The "Green Velvet" For Calendar Year 2007, Subject To Restrictions Was Introduced By Councilmember McGowan.  Second by Vice Mayor Herman.

Discussion: Vice Mayor Herman made a motion for a friendly amendment in the first "Where As" statement to change the word "he" to "her."


Motion carried 7-0.  Resolution No. 07-22 is adopted as amended.

Manager Holycross requested a five minute recess with Law Director Crites to discuss matters regarding a hearing date for the proposed Cleveland Hall addition. 

Council recessed at 8:40 pm and resumed the meeting at 8:47pm. 

 

CONTINUED BUSINESS

Report from the Deputy Clerk of Council on Service of Findings of Fact on those persons who spoke on the Cleveland Hall Addition at the Planning Commission Meeting; and to set the date for the hearing of the appeal of the Planning Commission's decision to approve that addition. 

Discussion: Law Director Crites stated that in light of comments and concerns raised this evening - he suggests not setting a date for the appeal hearing for Cleveland Hall until the staff is aware that all parties involved have received the proper notification required by the Charter.  Law Director Crites stated that he should know by the next day (Thursday) when the hearing date can be set.  He went on to say that the Findings of the Planning Commission need to be sent to those in attendance at the Planning  Commission meeting.  Councilmember Mershon stated that according to the Charter, a hearing has to be set at one of two next Council meetings AFTER the hearing date has been established. 


EXECUTIVE SESSION
 Councilmember  Barsky  moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) - "To consider the appointment, dismissal, or discipline of a public official.  Second by Councilmember McGowan.

 Roll call vote: Barsky (yes), McGowan (yes), Mershon (no), O'Keefe (yes),Hartfield (yes), Tegtmeyer (yes), Herman (yes).

Time in: 8:55 pm.  Motion carried 6-1.


 Councilmember Mershon moved to return to regular session.  Second by Councilmember McGowan

 Roll call vote:  Tegtmeyer, Herman, Mershon, Barsky, Hartfield, O'Keefe, Barsky.

Time out: 9:10 pm.  Motion carried 7-0.

NEW BUSINESS CONTINUED

Resolution No. 07-23, To Fill Vacancies On The Planning Commission was Introduced by Councilmember Barsky.  Second by Councilmember McGowan. 

Discussion: Councilmember McGowan inquired if they have received a suggestion for appointment by the School Board.  He suggested that it might be wise to wait for their recommendation.  Mr. Strayer stated that he left a message with the Superintendent of Schools, but has not received any word back.  Councilmember Barsky stated that she agrees with Councilmember McGowan.  Councilmember Tegtmeyer questioned the amount of time for people to respond.  She stated that one week is not a lot of time and perhaps they should set a new date for accepting applications.  She stated that it seems there should be some type of standard time that they adhere to when trying to receive applications of interest. 

Vice Mayor Herman moved to table Resolution 07-23.  Second by Councilmember Tegtmeyer.   

Resolution No. 07-23 is tabled.  Motion carried 6-1 with Councilmember Mershon voting nay.  

Resolution No. 07-24, To Fill Vacancies On The Board of Zoning and Building Appeals  was Introduced by Councilmember Barsky.  Second by Councilmember Mershon. 

Discussion: Council discussed being consistent filling the vacancies on the Planning Commission, as well as the BZBA.  Mayor Hartfield stated that the extended time to receive applications is not a reflection on the applicants, but on the process itself.  Councilmember Barsky stated that they have allowed more time for applicants to apply to serve on these committees in years past. 

Councilmember O'Keefe made a motion to table Resolution No. 07-24.  Second By Councilmember Barsky. 

Resolution No. 07-24 is tabled.  Motion carried 6-1 with Councilmember Mershon voting nay.  


Resolution No. 07-25, A Resolution To Authorize The Village Manager To Advertise For Bids For Towing And Impounding Was Introduced By Vice Mayor Herman.  Second by Councilmember Barsky. 

Discussion:  Councilmember O'Keefe questioned how long the contract would last.  Manager Holycross stated that the previous contract was bid out for a three year period. 

Resolution No. 07-25 is adopted.  Motion carried 7-0.

Resolution No. 07-26, A Resolution Of Appreciation For Chris Strayer Was Introduced By Councilmember O'Keefe.  Second by Councilmember Barsky. 

Discussion:  The Resolution was read aloud and Council thanked Chris Strayer for his work and wished him success in his next position.  Mr. Strayer thanked Council and stated that it was been a pleasure to work for the Village.   

Resolution No. 07-26 is adopted.  Motion carried 7-0.

 


REVIEW OF MINUTES
Regularly Scheduled Meeting of March 7,  2007.
 Councilmember Barsky moved to approve the minutes as amended.  Seconded by Councilmember O'Keefe.   Motion to approve carried 7-0.


MAYOR'S COURT REPORT -  February
The Mayor's Court Report for the month of February was presented for review.

 Discussion: Mayor Hartfield requested to have trend/graph reporting on a quarterly basis, rather than monthly.  She asked that Council still receive a monthly Mayor's and Manager's Report.  Councilmember Barsky stated that there are control chart statistics that can used to throw out random incidences.  She suggested looking at programs that have total quality control charts.  Councilmember Mershon stated that this type of reporting is available in Excel.  
 
Councilmember Barsky moved to accept the February report, seconded by Councilmember McGowan.  Motion carried 7-0.

 Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the said report is included as part of these minutes. 

MANAGER'S REPORT - February
The Manager's Report for the month of February was presented for review. 

 Discussion: Councilmember Barsky noted a decline in the street fund.  Vice Mayor Herman noted a higher end of year balance in the General Revenue Fund.  Manager Holycross stated that this is spillover from the year before.  Councilmember O'Keefe asked if any extraordinary costs are expected to repair road conditions from this year.  Manager Holycross stated that they do have some repairs, but nothing out of the ordinary.  Councilmember Barsky stated that there are several alleys that need tended to.  Councilmember McGowan stated that he has noticed that the red lights are flashing and have not yet changed over with daylight savings time.  Councilmember Barsky inquired about the clock outside of the Village offices; She stated that the time is incorrect.  Manager Holycross explained that the clock is set to automatically change later in the month.  He stated that the clock company wants $400 to reset this feature and DanR Electric is working with the clock company to get instructions to fix the time. 
 
Councilmember Barsky  moved to accept the February report, seconded by Councilmember McGowan.  Motion carried 7-0.

 Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report is included as part of these minutes. 

 


COMMITTEE REPORTS  

Economic, Finance, Personnel Committee (EFP) - (Herman, Mershon, Tegtmeyer) 
Vice Mayor Herman asked Manager Holycross to provide an update to Council in regards to the River Road project.  Manager Holycross stated that he has had discussions with three individuals who might be able to work with the staff and Council to move the process along.  He stated that one person was recommended by Vice Mayor Herman and he has previous experience with a bond counsel.  Manager Holycross stated that he is waiting on some additional information from this individual.  Manager Holycross went on to say that he has also had discussions with the consulting firm used for the Comprehensive Plan - Pogemeyer.  Lastly, he stated that he also spoke with their current bond counsel.  Manager Holycross indicated that he hoped to have additional information to Council by the next Council meeting.  Councilmember O'Keefe asked how the transportation corridor - Main Street - would be handled.  Manager Holycross explained that anyone brought on board would have expertise in financials, transportation, costs/benefits, etc.  Councilmember Barsky inquired on a timeframe.  Manager Holycross indicated that he is still looking at the scope of work and he hopes to have this approved by Council at their next meeting.  Jack Thornborough, who was in the audience, suggested that Council would be wise to use excess funds in the General Revenue Fund to hire a senior planner, rather than a junior planner which has been sought after in years past.  He stated that if someone with experience was hired in the planning position, an outside consultant may not need to be brought in and this matter could be handled in house. 

Granville Foundation - (Tegtmeyer)
Councilmember Tegtmeyer stated that grants have been made and Richard Scott is the new president.  She went on to say that the Foundation is now looking at what it can do as they grow and move into the future.  She stated that the Foundation funds have doubled and the potential is huge to best serve the needs of Granville.  She asked for Council to send any suggestions/opinions to her.  Vice Mayor Herman stated that it would be good to ask all the constituencies to get together.  Councilmember Barsky suggested keeping attuned to the Comprehensive Plan.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) - (Hartfield, Herman, McGowan)
No Report.

Planning Commission - (O'Keefe)
Councilmember O'Keefe stated that they looked at the zoning code amendments and there were several suggestions by committee members outlined in the meeting minutes.  She stated that some felt the regulations are too broad and need to be more specific for developers.  Councilmember O'Keefe stated that she heard from committee members that the proposed $2000 fee in lieu of open green space is not encouraging enough.  She also stated that members of the Planning Commission feel as though they are charged by Council to make decisions, yet they question why they can be over-turned by Council.  She stated that there were objections to Council initiating appeals.  Vice Mayor Herman stated that he has significant issues with this feeling by the Planning Commission.  He suggested that it would be wise to have a joint meeting with members of the Planning Commission before any further appointments are made.  Councilmember Tegtmeyer stated that she agrees with Vice Mayor Herman and she stated that she attended the Planning Commission meeting where Assistant Law Director Jim Gorry gave an overview of Planning Commission responsibilities.  She stated that this was very enlightening for her and a good refresher for all of Council and Commission members. 

Councilmember O'Keefe stated that she is unable to attend the March 26th Planning Commission meeting.  Mayor Hartfield indicated that she may be able to attend in Councilmember O'Keefe's place. 

Planning & Zoning Committee - (Barsky, Mershon, O'Keefe)
No Report.

Comprehensive Plan - (Barsky)
No Report.

Recreation Commission - (McGowan)
No Report. 

Senior Committee - (O'Keefe)
No Report.

Tree & Landscape Commission (Barsky)
Councilmember Barsky stated that the Arbor Day celebration will be sometime in April. 

Union Cemetery (Mershon)
Councilmember Mershon stated that they will have vacancies that he believes can be filled at the next scheduled joint meeting in May.  He went on to say that they are looking for volunteers to help with weeding and planting for the summer months.  Councilmember Mershon stated that anyone willing to help in the cemetery can contact Wes Sargeant, Rob Drake, or himself.   

 

OTHER COUNCIL MATTERS
Proclamation to Proclaim March 2007 as Mental Retardation and Developmental Disabilities (MRDD) Month. 

Mayor Hartfield read aloud the proclamation.  Councilmember Tegtmeyer asked if a copy of the Proclamation could be sent to Superintendent Nancy Neely.  Manager Holycross stated that he would take care of this. 

Mayor Hartfield asked Council to consider having set times for committee meetings.

Councilmember O'Keefe asked if the article in the Sentinel provided more information about items that will be on the agenda at committee meetings.  Manager Holycross stated that the previous article seemed to be clearer and they are continuing to work to not be vague.  Councilmember Mershon suggested providing scanned copies of applications on the website.  Manager Holycross stated that they have starting posting the staff report with applicant's home addresses and he agreed they can do more.  He stated that new signs posted at the applicant's address will include a phone number and website address for more information. 

Mayor Hartfield acknowledged the receipt of the priorities list.  She asked members of Council to forward any comments to Manager Holycross, as well as the rest of Council by the next Council meeting. 

 

ADJOURNMENT (10:05 pm)
 Councilmember McGowan moved to adjourn.  Second by Councilmember Tegtmeyer.  Motion carried, 7-0.  Meeting adjourned.

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