Granville Community Calendar

Council Minutes 1/17/07

January 17, 2007

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

PLEDGE OF ALLEGIANCE  (Led by Boy Scouts' Christian White and Eric Henry)

 Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O'Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

 Councilmember Barsky moved to accept the agenda as presented.  Seconded by Councilmember McGowan.  Motion carried (7-0).   

Bryn Du Commission - Master Plan Presentation
Keith Myers and Jurgen Pape stated that the master plan for Bryn Du will evolve and change and it is not a set plan.  Mr. Myers stated that their presentation depicts ideas of what could be done on the property.  Mr. Myers stated that the facility is booked most weekends in 2007 and they also have some bookings for 2008.  He stated that the facility is working towards self-sufficiency and this takes time.  Mr. Myers stated that their plans ultimately include improvements to the second floor of the mansion.  He stated that they envision this being utilized as office space for non-profit organizations or office use of some type.  Mr. Myers stated that the stables are in precarious condition and will eventually need significant efforts when the time comes.  He stated that this is envisioned to be a marvelous arts center.  Mr. Myers stated that what is known as the laundry facility has the potential to become an Artisan Building.  He went on to say that the Spring and Garden Houses could be support buildings for a formal garden.  He stated that a small scale amphitheatre is envisioned near the formal gardens.  Mr. Myers stated that the area known as the 'Belvedere' could someday house restrooms for field activities.  Mr. Myers stated that they are going to be meeting with Jackie OKeefe and members of the Granville Fellowship to discuss using the Carriage House as a Senior Center.  He stated that it is possible to use the Pool or Terrace House as a youth activity center.  Mr. Myers stated that the pool is covered for liability reasons.  Mr. Pape stated that a new floor has been installed in the Field House and this is helping with reverberations and echoes in the building.  He stated that they will also add at a relatively inexpensive cost -  a drapery setup along the walls.  Mr. Pape added that the new restrooms for the Field House are nearly finished.  Mr. Myers stated that they are also looking at adding an additional fifty to sixty parking spaces on the northwest side of the property.  He went on to say that they would like to turn the clay tennis courts into game courts.  Mr. Myers ended by stating that they would like to continue activities on the Great Lawn area and they plan to never make any improvements here, but only in the rear of the property behind the mansion. 
Vice Mayor Herman asked what was next - in 3 yrs. -  in 5 yrs.  Mr. Myers stated that their first objective is to agree on the vision.  He stated that two major facilities can now operate without additional funds.  Mr. Myers stated that they would like to now look at the Carriage House and Pool House because they are buildings that are in relatively good shape.  Mr. Myers stated that they will look at opportunities where they present themselves.   Mr. Pape stated that the Commission will also speak with the Township Trustees, Senior Committee, and Granville Foundation. 

Councilmember Mershon stated that Bryn Du Commission members will be available at the Comprehensive Plan public meeting on January 31st for questions/comments. 

Council thanked the Bryn Du Commission for their work and dedication. 

Sharon Sellito, 215 South Cherry Street, inquired on the annexation.  Council asked which annexation Ms. Sellito was referring to.  Ms. Sellito stated that property on Weaver Road was sold to a developer last night and the low income housing located in this area would likely go away.  She stated that she has concern over there being no low income housing in the Village.  Mayor Hartfield explained that this area on Weaver Road is in the Township and is not part of the proposed annexation.  She stated that the portion of River Road being considered for annexation is on the south east side along the lake and near the River Road Coffee Shop.  Ms. Sellito asked if there is a percentage of businesses as well as condos being discussed to be placed in this area.  Councilmember Barsky stated that the proposed zoning would allow for both and the goal and intent is to make this an income producing area for the Village.  Ms. Sellito stated that businesses are needed to off-set the taxes.  Councilmember Mershon stated that recently Councilmember Tegtmeyer raised the issue of having affordable housing available and possibly fitting into the River Road area.  Councilmember OKeefe suggested that Ms. Sellito might want to make her concerns known at the Comprehensive Plan Public meeting on January 31st.

Mayor Hartfield closed Citizens' Comments at 7:55 pm.

None scheduled. 

 None scheduled. 

 Resolution No. 07-05, A Resolution Authorizing The Village Manager To Enter Into An Agreement With The City Of Newark For The Installation Of A Waterline Across James Road And To Issue Any Necessary Permit(s) For The Installation Of That Waterline Upon The Approval And Acceptance Of The Proposed Annexation Of 514 Acres +/- In Granville And Union Townships Into The Village Of Granville; And Rescinding Resolution No. 07-04 was introduced by Councilmember Barsky. Second By Vice Mayor Herman.

Discussion: Manager Holycross stated that the agreement is identical to the agreement passed on January 3rd by Council, with the exception of the City of Newark withdrawing any opposition to the annexation.  He recommended that Council pass the Resolution and he stated that the proposed improvements are reasonable and this would be the neighborly thing to do.  Councilmember Tegtmeyer inquired on whether or not there was any other language in the Resolution that could be an issue.  Manager Holycross stated that the Resolution did not change with the exception of the language in regards to the annexation withdrawal.  Councilmember Barsky stated that she believed that if the original proposal set before Council did not have this provision, this Council would have passed it anyhow.  She went on to say that when this passed before - Council believed everything was approved and in agreement with Newark City Council, but they came to find out this was not the case.  Councilmember Tegtmeyer stated that ultimately the County Commissioners will make the decision in regards to the proposed annexation.  She asked if they have specific criteria to follow.  Vice Mayor Herman stated that this is our expectation.  Manager Holycross added that the role of the County Commissioner is to be fact-finders and decide what is true and what isn't.  Councilmember McGowan stated that these residents in Granville and Union Townships asked to be annexed into the Village and approving the annexation would be granting the wishes of the property owners.  Councilmember Tegtmeyer stated that she feels regardless of what happens with the annexation, the waterline still needs to happen.  Manager Holycross stated that if the annexation is not approved, the City of Newark does not need any approval and can place the water tower in unincorporated land.  Councilmember Mershon asked for clarification on Section 3 of the Resolution.  He stated that it could be interpreted in different ways.  Section 3 prohibits residents from impeding the location of the water tower.  Manager Holycross stated that he read this as though there were no restrictions.  Councilmember Tegtmeyer stated that this implies that the Village of Granville will stay out of any disagreements in regards to the placement of the water tower.  Mayor Hartfield wished to clarify that the Village of Granville is proposing this document or Resolution to the City of Newark.  Councilmember Mershon stated that with initial conversations the proposed water tower was to be 100,000 gallons.  He stated that some of Council wanted to cap the size of the tower because some residents showed some concern.  He asked if there are still residents concerned over the size of the water tower.  Manager Holycross stated that in all conversations he had with the City of Newark, they were unsure as to the size of the water tower, but they guessed it to be somewhere between 100,000 and 150,000 gallons.  Manager Holycross added that the Village engineer also looked at the situation and felt that the size of the water tower was not directly related to the ethanol plant.  Mayor Hartfield recognized Mark Gunthrey in the audience and thanked him for attending the meeting.  She stated that she hopes the relationship between the two municipalities is not in any way damaged.  Mayor Hartfield also thanked David Rhodes and John Uible who reached out to the Village and tried to overcome the altercation.

Resolution No. 07-05 was adopted. (7-0)

Resolution No. 07-06, A Resolution Authorizing The Village Manager To Enter Into An Agreement With The Board Of Granville Township Trustees With Regard To The Exchange Of Certain Street Maintenance Activities was introduced by Councilmember        OKeefe.  Second by Councilmember McGowan.

Discussion: Manager Holycross stated that the services will remain the same.  Councilmember Mershon added that this is a good example of intergovernmental cooperation.   

Resolution  No. 07-06 was adopted (7-0). 

Resolution No. 07-07, A Resolution Stating The Intent Of The Village Of  Granville To Transfer Title To The Maple Grove Cemetery To Granville Township Upon Annexation Of Such Cemetery Into The Village Of Granville And Directing The Village Manager And Law Director To Prepare The Appropriate Documents Related Thereto was introduced by Councilmember Tegtmeyer.  Second by Councilmember Barsky.

Discussion: Manager Holycross explained that the Resolution will maintain the status quo. 


Resolution No. 07-07 was adopted (7-0). 

Regularly Scheduled Meeting of January 3,  2007.
 Councilmember OKeefe moved to accept the minutes as amended. Seconded by Councilmember Barsky.   Motion carried 7-0.

The Mayor's Court Report for the month of December was presented for review.

 Discussion:  Councilmember McGowan noted the increased number of speeding tickets.  Mayor Hartfield stated that they have had some problematic streets and they are addressing the problem with better patrolling and she hopes this is working. 

 Councilmember McGowan moved to accept the December report, seconded by Councilmember Mershon.  Motion carried 7-0.

 Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the said report is included as part of these minutes. 


The Manager's Report for the month of December was presented for review. 

 Discussion:  Councilmember Tegtmeyer inquired on the receipt fund column.  She asked why there were variations compared to previous months.  Manager Holycross stated that this is likely due to the end of the year budget transfers.  Councilmember OKeefe stated that she is noticing many large trucks traveling on Pearl Street.  She stated that it seems unlikely they would be able to travel this road if weighed.  Manager Holycross estimated that they ticket approximately two trucks per month for weight, and they actually weigh many more.  

 Councilmember Barsky moved to accept the December report, seconded by Councilmember Tegtmeyer.  Motion carried 7-0.

 Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report is included as part of these minutes. 

Economic, Finance, Personnel Committee (EFP) - (Herman, Mershon, Tegtmeyer) 
Vice Mayor Herman stated that they will have a work session on January 24th.  He asked if the results for the Comprehensive Survey were available.  Manager Holycross stated that they are available on the Village website.  Councilmember Barsky asked that the results also be sent to each member of Council. 

Granville Foundation - (Tegtmeyer)
Councilmember Tegtmeyer stated that they are currently soliciting for applications for distribution of its own funds.
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) - (Hartfield, Herman, McGowan)
No Report.

Planning Commission - (O'Keefe)
Councilmember OKeefe stated that some signs, a shared driveway, and an addition were all approved.  She went on to say that no action was taken on a proposed addition for West College Street because only three Commission members were present to vote.  Councilmember OKeefe explained that one of the Commission members voted no due to the style of the proposed roof.  She stated that the issue would be on the next Planning Commission agenda. 

Planning & Zoning Committee - (Barsky, Mershon, O'Keefe)
Councilmember Barsky stated that the modifications made to the Zoning Code will be sent out to Council for review. 

Comprehensive Plan - (Barsky)
 No Report.
Recreation Commission - (McGowan)
Councilmember McGowan stated that he and Councilmembers' OKeefe and Barsky attended the McPeek Lodge dedication on Saturday.  Councilmember OKeefe stated that it was a very nice dedication. 

Senior Committee - (O'Keefe)
Councilmember OKeefe indicated that she will be having a meeting with Dave Bibler.  She also stated that several members of the Fellowship Committee and herself will meet at the Bryn Du property this weekend to discuss using the Carriage House as a Senior Center. 
Tree & Landscape Commission (Barsky)
Councilmember Barsky stated that Jim Siegel asked her to inquire on the reflectors on the green posts at the center crosswalk on Broadway.  She stated that he feels they are hard to see.  Manager Holycross stated that he is aware of this and they are looking at fixing this problem. 

Union Cemetery (Mershon)
No Report.

 Councilmember Barsky stated that she would like to see more information in the news releases regarding the Comprehensive Plan.  Manager Holycross stated that he believes Chris Strayer is taking care of this and he wrote an article for this week's Sentinel.  Councilmember OKeefe stated that it would be good to also have this information available in the Advocate. 

Councilmember Mershon stated that Council worked last Fall on a goal setting process where they could get measurable results and he wondered where they are on these efforts.  Manager Holycross stated that he would have liked to have had something to Council by now, but he has been busy working on other issues.  He stated that it is his intention to have something by mid February.  He added that he has not forgotten the need to do this. 

Councilmember OKeefe asked if the EFP Committee would be working on the salary plan.  Vice Mayor Herman stated that the EFP Committee would look into this.  Councilmember OKeefe indicated that she may have some interest in helping the committee with these efforts, and she will decide at a later time.  Mayor Hartfield stated that they would welcome any contribution by anyone. 

Mayor Hartfield stated that she sent a possible agenda topic to Council via email for the Tri- City Meeting and she asked if anyone had any suggestions or comments.  She stated that the Licking County Chamber is willing to give an overview.  There were no objections by Council in regards to the Licking County Chamber presentation. 

Mayor Hartfield stated that the CVS Liquor permit hearing will be on January 22nd.  Councilmember Tegtmeyer indicated that she is not planning on attending the hearing and she has no strong feelings on the matter one way or another.  Manager Holycross stated that he will attend the hearing and Law Director Crites will be making the presentation on behalf of the municipality.  He stated that this is required by the Liquor Control Board.  Councilmember McGowan stated that he read comments in the paper that CVS stated that they will listen to what the people of Granville want and respond accordingly.  He stated that citizens can always voice their opinions directly to the corporation. 

Manager Holycross stated that after the Planning and Zoning Committee meeting discussions he and the staff will be working on an Ordinance to establish notification requirements for Planning Commission agenda items.  

 Councilmember  McGowan moved to adjourn.  Second by Councilmember Barsky.  Motion carried, 7-0.  Meeting adjourned.

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