Granville Community Calendar

Council Minutes 3/7/07

VILLAGE OF GRANVILLE
COUNCIL MINUTES
March 7, 2007

CALL TO ORDER (by Mayor Hartfield at 7:32 pm)


PLEDGE OF ALLEGIANCE  (Led by Boy Scout Charlie Severson)


ROLL CALL
 Those responding to the roll call were Councilmembers Barsky, Mershon, O'Keefe, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

 Vice Mayor Herman made a motion to excuse Councilmembers' McGowan and Tegtmeyer.  Second by Councilmember Barsky.  Motion carried (5-0).  Councilmember Tegtmeyer arrived to the meeting at 8:00 pm.     

APPROVAL OF AGENDA (7:33 pm)
Councilmember Barsky moved accept the agenda as presented.  Seconded by Vice Mayor Herman.  Motion carried (5-0).   

CITIZENS COMMENTS (7:32 pm)
Jack Thornborough, 13 Donald Ross Drive, spoke in regards to the consideration of closing College Street due to the proposed construction of Cleveland Hall by Denison University.  Mr. Thornborough stated that he feels Council should not consider Resolution No. 07-11 until after the appeal process is finished because he feels this gives an inappropriate perception to the public.  He urged Council to consider the Resolution after the appeal process and after the construction for Cleveland Hall is formally approved or denied. 

Dennis Cauchon, 327 East Broadway, spoke to Council in regards to improving public notice.  He stated that two years ago he was contacted by Joe Hickman in regards to placing angled parking in front of his home.  He went on to say that the Village was also going to remove the turn lane in front of the Granville Inn and that the owners of the Inn wanted this done to increase parking spaces.  Mr. Cauchon stated that Mr. Orr, owner of the Buxton Inn, was not aware of this and it was only due to Manager Hickman's courtesy announcement that he was made aware.  Mr. Cauchon stated that he brings this up because when a decision like this is made he believes there needs to be appropriate public notification.  He stated that there had to have been committee meetings about the change or public hearings, yet he was aware of no meeting discussions to change to angled parking and remove the turn lane.  Mr. Cauchon read aloud an example of what he referred to as a good public notice distributed by Granville Council on January 28, 1972.  The public notice referred to a proposed work plan for Burke Hall at Denison University.  Mr. Cauchon stated that the public notice was informative and was more specific than the types of notices now placed in the Sentinel.  Mr. Cauchon stated that he was recently at a Planning Commission meeting and the agenda listed items for discussion.  He stated that at the end of the meeting Dale Knobel, President of Denison University, came in to speak about matters concerning construction at the University.  Mr. Cauchon stated that this topic was not detailed on the agenda that was sent out as public notice.  Mr. Cauchon stated that there was an area that stated "Other Business - Denison University."  Mr. Cauchon stated that he feels these types of meeting procedures violate the public meetings law and he stated it is illegal to not provide the proper notice to the public.  Manager Holycross stated that the Village has improved putting meeting agenda's on their website and Mr. Cauchon may also go to the website to be added to the meeting notification list.  Mr. Cauchon stated that the current set of procedures to notify the public are simply minimum standards.  He stated that he does not feel that legislation is required and that the Village simply needs to meet the types of standards used in his example of the 1972 legislative history.  Mr. Cauchon stated that by getting more information out to the public, better ideas end up flowing in and better results.  Vice Mayor Herman stated that he would like to suggest having Mr. Cauchon work with him and any other interested members of Council to form a committee that could scope out ideas and discuss transparency and getting sufficient information out to the public.  Mr. Cauchon stated that he would be willing to help in any way.  Councilmember Mershon stated that he agrees with Vice Mayor Herman.  He stated that he is aware that there are some proposed revisions to the Village website that could help improve things.  He stated that he would like to later have discussions about the priority list Council previously worked on to see where this matter might fall on the list.  Vice Mayor Herman stated that the Village also has to be more aggressive at letting people know what is on the website.  Manager Holycross stated that he has had some discussions with the Sentinel about this and they are holding off until a new website format is in place.  He stated that he would like to roll out the new format and changes all at the same time. 

Sharon Sellito, 215 South Cherry Street, stated that meeting notices and public information cannot be distributed just by means of the computer.  She stated that there are some who do not have access to a computer.  Ms. Sellito stated that she used to go to the Village offices twice per week to find out what was on the agenda for meetings, when she was asked after several months if she wanted to be added to the email notification list.  Ms. Sellito stated that she was not aware that there was a list that one could sign up for.  She emphasized the need to have this information made available. 

Barclay Gano, 527 Burg Street, stated that he is opposed to Denison University closing Burg Street for their own purposes.  He stated that this is a main east-west corridor through Granville and closing it leaves only one option - Broadway.  Mayor Hartfield explained that the Resolution before Council this evening does not entirely close College Street, but instead closes one lane during a proposed 12-18 month construction period.  She added that there is a section in the Resolution that would allow for the matter to be re-addressed if the lane closure proves to not be working out.  Mayor Hartfield and Councilmember Mershon asked Mr. Gano if he is opposed to the lane closure during the construction period.  Mr. Gano stated he would compromise to having one lane closed during construction.  Mr. Gano stated that perhaps he received some wrong information, but he had heard that Denison University would ultimately like to close a portion of College Street in front of Cleveland Hall for good.  He stated that he does have some concern that if the road is closed for a specified period of time, one might say it was not hurting anyone and never re-open.  He stated that the closing would only make good sense to the University and no one else.  Mayor Hartfield explained that no proposal to permanently close College Street was brought before Council.  Vice Mayor Herman stated that Council has the ability to re-evaluate the plan after five months if the temporary closure is not working.  Mayor Hartfield stated that it could be re-evaluated as early as two weeks if need be.  Mr. Gano stated that he is not entirely in favor of the architecture plan for Cleveland Hall and he feels that the University would be inflicting a modernistic tone like that on the hill to the lower campus.  Mr. Gano ended his comments by stating that he was never aware one could receive email notifications via email.  

Mayor Hartfield closed Citizens' Comments at 8:00 pm.

Councilmember Tegtmeyer arrived at 8:00 pm. 


PUBLIC HEARING
  Ordinance No. 02-07, Amending Section 1139.05 Of The Codified Ordinances To Provide For The Posting Of A Sign On A Property That Is The Subject Of A Hearing Before The Board Of Zoning And Building Appeals, And To Amend The Requirements With Regard To The Transcribing Of Meetings. 

Discussion: Jack Thornborough stated that he is in favor of the Ordinance.

The public hearing for Ordinance No. 02-07 was closed at 8:02pm. 

OLD BUSINESS
 Ordinance No. 02-07, Amending Section 1139.05 Of The Codified Ordinances To Provide For The Posting Of A Sign On A Property That Is The Subject Of A Hearing Before The Board Of Zoning And Building Appeals, And To Amend The Requirements With Regard To The Transcribing Of Meetings was reintroduced by Councilmember Mershon and seconded by Councilmember Barsky.

Discussion: Councilmember Barsky stated that this is being done to be consistent with changes made to sections of the code for the Planning Commission. 

Roll Call Vote on Ordinance No. 02-07: Barsky, Mershon, O'Keefe, Tegtmeyer, Herman, Hartfield.  (6-0).

Ordinance No. 02-07 is adopted. 


NEW BUSINESS
 
Resolution No. 07-11, A Resolution Authorizing The Partial And Temporary Closure Of West College Avenue From Mulberry Street To Plum Street For The Renovation And Expansion Of Cleveland Hall was introduced by Councilmember O'Keefe.  Second by Councilmember Barsky.

Discussion: Councilmember O'Keefe made a motion for a friendly amendment to change "West College Avenue" to "West College Street" throughout the entire Resolution.  Second by Councilmember Tegtmeyer.  Motion carried 6-0. 

Councilmember O'Keefe stated that given the problems that have been associated with the library construction, she is glad to see that this Resolution allows for Council to go back and re-evaluate the plan.  Mayor Hartfield stated that she understood that the one way traffic would flow from east to west.  Councilmember Mershon asked if there have been any comments by the fire department in regards to Resolution No. 07-11.  He also stated that the road will be made two lane during the 4th of July festivities.  Mr. Art Chonko, who was representing Denison University, stated that he has had some informal discussions with members of the fire department, but he has not yet taken their formal request to them.  Mayor Hartfield stated that she views Section 2 of the Resolution to be a catch all and if there is any reason (including the fire departments objection) then changes may need to take place.  Councilmember Tegtmeyer suggested making notifications to the fire department part of their formal procedure when a request for a road closure comes before Council.  Mayor Hartfield stated that members of the fire department often attend LSSU meetings.  She stated that they typically would not be using College Street for runs - only Broadway.  Vice Mayor Herman stated that he has some concern over comments made in regards to the sequence of events relating to the overall application and appeal process.  He stated that there does need to be some language in the Resolution stating that the road closure will only go into effect with the condition that the final plans for the building are approved.  Mr. Chonko stated that he would have no objections to this. 

Vice Mayor Herman made a motion for a friendly amendment to add the following language:

Adding to the end of Section 3: "However, such Memorandum of Understanding shall not be effective until final permit approval has been issued for the renovation and expansion of Cleveland Hall and a letter of consent to the partial street closure has been received from the Granville Fire Department."
Second by Councilmember O'Keefe. 

Councilmember Mershon stated that although he agrees and supports Vice Mayor Herman's friendly amendment he would suggest tabling the Resolution pending the appeal to the Cleveland Hall renovation.  Councilmember Mershon made a motion to table Resolution No. 07-11.  Second by Councilmember Barsky.  A Denison University representative, Seth Patton, stated that it would be irrelevant to the University if the Resolution is adopted now or later.  He stated that they have no need to close the road until construction would begin and this cannot take place until the final approval by Council.  Councilmember Mershon stated that he feels tabling the Resolution is wise and he would like to be sensitive to the perception that Council is pre-judging by approving the road closure before the appeal process has taken place and any final approvals are made. 

Roll Call Vote to Table Resolution No. 07-11: Herman, Mershon, Barsky, O'Keefe, Tegtmeyer, Hartfield. 

Motion carried 6-0.  Resolution No. 07-11 is tabled. 


Resolution No. 07-12, A Resolution Authorizing The Village Manager To Advertise For Bids For A Grounds Maintenance Contractor was introduced by Councilmember Barsky.  Second by Councilmember O'Keefe. 

Discussion: Manager Holycross explained that the Village does ½ of the grounds maintenance/mowing, while the other half has been contracted out. 

Resolution No. 07-12 is adopted (6-0). 

 Ordinance No. 03-07, To Enact New Chapter 1177 Of The Codified Ordinances Of The Village Of Granville To Conform The Village Flood Hazard Overlay Zoning District To State Of Ohio Requirements And To Better Establish A System Of Flood Damage Prevention And Control Within The Village was Introduced by Councilmember OKeefe.   Second by Councilmember Barsky. 

Mayor Hartfield stated that the public hearing for Ordinance No. 03-07 would be March 21, 2007. 


REVIEW OF MINUTES
Regularly Scheduled Meeting of February 21,  2007.
 Councilmember Barsky moved to approve the minutes as amended.  Seconded by Councilmember Tegtmeyer.   Motion to approve carried 6-0.


COMMITTEE REPORTS  
Economic, Finance, Personnel Committee (EFP) - (Herman, Mershon, Tegtmeyer) 
Vice Mayor Herman stated that they had a joint meeting with all of Council present to discuss the River Road Annexation.  He stated that some thoughts that came out of the meeting is that there needs to be a logical progression of what to decide and when.  He stated that Chris Strayer and the rest of the staff have done a wonderful job gathering useful information from finances to the actual hookup.  Vice Mayor Herman suggested engaging some advisors in the process who have been through situations such as these before.  Councilmember Barsky stated that she saw the rationale of this to be to consolidate everything that has been done so far and bring it to a closure.  Vice Mayor Herman agreed.  He stated that the sequence and how to go about it from this point is important.  Councilmember Barsky asked the timeframe to engage such help.  Vice Mayor Herman stated that phone calls are already being made and he hopes to have something back to Council by the next meeting.  Councilmember Mershon stated that it is fair to be clear with the public about the next steps and timeframe so they are not left in the dark. 


Granville Foundation - (Tegtmeyer)
No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) - (Hartfield, Herman, McGowan)
Mayor Hartfield stated that the committee had discussions about West College Street and Denison University's request to close one lane during their proposed construction period.  She went on to say that a concerned citizen had contacted her in regards to speed in his neighborhood and she asked for the police to remain vigilant in the area.  She stated that this individual indicated that things have been better in this neighborhood and she is glad to see that the police presence was working.  Mayor Hartfield stated that the committee discussed snow emergency parking.  She stated that they looked at a program that Heath has.  Manager Holycross stated that instead of using signs to indicate when snow removal will take place, the city of Heath advises people of a particular date when snow will be removed up to the curb.  He stated that they are researching how this works and if it might work for the Village of Granville. 

Planning Commission - (O'Keefe)
Councilmember O'Keefe stated that the application for Cleveland Hall at Denison University was approved.  She stated that some additions were also approved.

Planning & Zoning Committee - (Barsky, Mershon, O'Keefe)
No Report.

Comprehensive Plan - (Barsky)
No Report.

Recreation Commission - (McGowan)
No Report. 

Senior Committee - (O'Keefe)
No Report.

Tree & Landscape Commission (Barsky)
No Report.

Union Cemetery (Mershon)
No Report.

ADDITIONAL BUSINESS

Resolution No. 07-13, A Resolution Of Appreciation For The Efforts Of The Services Provided By The Village Employees During The Recent Ice and Snow Storm was introduced by Councilmember Tegtmeyer.  Second by Councilmember Mershon. 

Resolution No. 07-13 is adopted (6-0)


OTHER COUNCIL MATTERS
 Councilmember Mershon inquired on the priority work list.  He stated that next week it will be six months since Council has begun work on this at a retreat on September 16, 06.  He stated that he feels it is only fair to Manager Holycross to stay in line with the contract the Village has with him in regards to providing him a list of goals/priorities.  Manager Holycross stated that work on this has had to start and stop, and he hopes to have something to Council by this Friday or next Monday.  Councilmember Barsky inquired on the consultant used when Manager Holycross was hired.  She asked if the consultant would be continuing work for the evaluation process.  Vice Mayor Herman stated that the last conversation he had with the consultant resulted in them asking for additional funds.  He stated that they did not agree on this and his phone calls were not returned.  Councilmember Mershon stated that it is likely they will not act as a resource in this case. 

 

ADJOURNMENT (8:36 pm)
 Councilmember Barsky moved to adjourn.  Second by Councilmember O'Keefe.  Motion carried, 6-0.  Meeting adjourned.

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