VILLAGE OF GRANVILLE
May 16, 2007
CALL TO ORDER (by Mayor Hartfield at 7:30 pm)
PLEDGE OF ALLEGIANCE (Led by Alex Cartwright)
Those responding to the roll call were Councilmembers Mershon and O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.
Councilmember O’Keefe made a motion to excuse Councilmembers Tegtmeyer, McGowan, and Barsky. Second by Vice Mayor Herman. Motion carried (4-0)
APPROVAL OF AGENDA (7:33 pm)
Vice Mayor Herman moved to amend the agenda and hold the swearing in of Officer Blacklege before Citizens Comments. Second by Councilmember Mershon. Motion carried (4-0).
OATH OF OFFICE
Mayor Hartfield read the Oath of Office to Officer Blackledge naming him Sergeant
of the Village of Granville. She stated that he is a fine officer and has done a commendable job as the acting Sergeant.
Mayor Hartfield stated that the Appeal Hearing for the proposed Cleveland Hall renovation has been postponed until June 6th. She stated that this decision was a unanimous and requested by the Appellants and Denison University.
CITIZENS COMMENTS (7:34 pm)
Sharon Sellito, 215 South Cherry Street, asked why a furniture store is requesting to have tables and chairs outside of their establishment. She stated that this seems odd to her. Ms. Sellito went on to say that she feels there are too many tables and chairs on the sidewalk as it is. The Village “ought to straighten up one side before they mess with the other.” Manager Holycross clarified that the request for tables and chairs would not be for the purpose of a restaurant. Mayor Hartfield stated that the establishment is not a furniture store, but rather a design studio. Mayor Hartfield asked Ms. Sellito if she was aware that there were not any tables and chairs on the proposed side of the street. Ms. Sellito stated she thinks it is nice that they are not on this side.
Ms. Sellito asked if the Sentinel was correct that the Village received a liquor permit request “from the Frank’s to sell dead fish.” Mayor Hartfield stated that they did receive an application request from the Liquor Control Board and there was nothing about Sushi on the request. Manager Holycross stated that the request was for a C1-Beer Carryout. Mayor Hartfield stated that if a restaurant is proposed, there would need to be a change of use request and rezoning granted by Council.
Ordinance No. 05-07, To Approve the Application to Rezone Property Owned by Orville and Audrey Orr, located at 124 and 128 South Pearl Street, from VRD (Village Residential District) to VBD-A (Village Business District – Group A with Uses Limited to Hotels, Motels, and Inns.)
No one appeared to speak in regard to Ordinance No. 05-07.
Mayor Hartifield closed the public hearing at 7:43 pm.
Ordinance No. 05-07, A Resolution to Approve the application to Rezone Property Owned by Orville and Audrey Orr, located at 124 and 128 South Pearl Street, from VRD (Village Residential District) to VBD-A (Village Business District – Group A with Uses Limited to Hotels, Motels, and Inns) was introduced by Councilmember Mershon. Second by Councilmember O’Keefe.
Discussion: Councilmember O’Keefe stated that the Planning Commission passed the rezoning, felt there was not a parking issue and that it fell within the code. Councilmember Mershon added that he heard no negative comments from residents from the residents who lived on the block. Mayor Hartfield stated that she has no problem passing the Resolution, and the Orr’s have always done a fine job with their properties.
Resolution No. 05-07 was adopted. Motion carried 4-0.
Resolution No. 07-36, A Resolution To Authorize the Non-Permanent Installation of a Sidewalk Sitting Area on the Public Sidewalk at 123 East Broadway in front of the Business known as “B Hammond Interiors” for Calendar Year 2007, subject to restrictions, was introduced by Councilmember O’Keefe. Second by Vice Mayor Herman.
Discussion: Barbara Hammond, owner of B Hammond Interiors, stated that she provided a drawing to Manager Holycross depicting where the tables and chairs would be located. She explained that they will take up less than ½ of the sidewalk and it is a large sidewalk. Ms. Hammond stated that her purpose is to provide an invitation for families and children to sit on that side of the street. She stated that there are times when customers would like to come into her establishment, but do not feel comfortable bringing in children. She stated that the tables and chairs would give them an area to sit, while one parent shops. Ms. Hammond stated that the seating is not limited to just shoppers; it is an invitation for people to sit, eat, or rest. Ms. Hammond stated that the tables and chairs will be segregated with a plant border. Manager Holycross stated that the drawing shows 14 feet of clearance/open sidewalk.
Resolution No. 07-34 is adopted. Motion carried 4-0.
Resolution No. 07-37, A Resolution To Award the Contract for the Clear Run Culvert Improvements at Welsh Hills Road, as Per Specifications, To Law General Contracting Inc. and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced by Vice Mayor Herman. Second by Councilmember Mershon.
Discussion: Mayor Hartfield asked Village Engineer, Jerry Turner, if he had a scope review with whoever the lowest, most responsible bidder was – with what they had in their price verses what was put out for bid. Mr. Turner stated he did not meet with them. All six bidders bid on each line item and he has no complaints or concerns with them. Mayor Hartfield stated that some of the line item bids stuck out rather glaringly. She stated that she is not saying that this means they do not know how to do their job. For example, she stated that one line item, to maintain the water service, came back with quotes ranging from $793 to $10,000, and another line item for bridge disposal stood out. Mr. Turner stated that the differences in the line item bids for the bridge removal could be related to one contractor having a place to dispose of the bridge, and the other not. Mr. Turner explained that some contractors “throw profits” in certain line items. Mr. Turner went on to indicate that these were competitive bids and they are below his estimated engineering costs. Councilmember O’Keefe asked what is meant by “throwing profits or money at a line item.” Mayor Hartfield explained that if a contractor was unsure of the job specifications and what was required – this is sometimes referred to as throwing money at it. The dollar amount would hopefully be large enough to cover the costs if they are not clearly quantified. Councilmember O’Keefe stated that the difference in some of the line item bids were weird. Mayor Hartfield stated that there is a large variation in price. Councilmember O’Keefe questioned if the contractors are aware of what they need to do. Mr. Turner stated yes. Vice Mayor Herman stated that two of the bids are $99.00 apart on a quarter of a million dollar project. He asked Mr. Turner’s if the two contractors are comparable in terms of their quality - lowest and best. Mr. Turner stated that he has had dealings with Law General on the Burg Street project and work done for Denison University. He stated, that overall, he has not had any significant problems with them, but he “has had to yell at them at times.” Councilmember Mershon asked Mr. Turner to summarize the project. Mr. Turner responded that they are taking out the old bridge and putting in a box culvert. Mayor Hartfield asked if the Fire Department/EMS issues have been resolved with the closing of the bridge. Mr. Turner stated that he is investigating a temporary bypass solution. He stated that he believes the bypass will add an additional $20,000 to $30,000 to the contract, and does not include acquiring any needed easements. He stated that the bypass would be for emergency use only. He stated that the fire department is investigating placing additional equipment on the other side of the bridge and/or using Jones Road to Sharon Valley to Welsh Hills Road. He stated that this route would undoubtedly take longer. Councilmember O’Keefe asked if the Village would be liable if a fire truck could not get to an emergency due to the closure. She noted that the project is set to begin soon and they really need to have a solution in place beforehand. Councilmember Mershon stated that the fire department has some alternatives before them and the Village should continue working with them to find the best solution. Vice Mayor Herman asked how long the road would be closed. Mr. Turner stated that it is a 90 day contract, although the road will not be closed for that long. He stated that they will aim to maintain local traffic as long as possible. Mr. Turner stated that they hope to begin work on June 10th and end the first week of September. Mayor Hartfield asked if the neighborhood has been made aware of this work. Manager Holycross stated that nothing formal has gone out, but he has had informal discussions with residents. Councilmember O’Keefe questioned if legal action could be taken against the Village in regards to EMS and fire trucks not being able to get through. Mayor Hartfield explained that it sounds as though there are two alternatives that will not take additional time. Councilmember O’Keefe stated that since the bid came in underneath what was expected – perhaps this money could be used to construct the bypass. Vice Mayor Herman asked how much lower the bids came in from what was originally budgeted for the project. Mr. Turner stated that he estimated $485,000, and the bids came in below his estimation. He stated that he had people bid on this project who would normally not do this type of work. Vice Mayor stated that since it seems to be a buyers market right now, he wonders what impact this could have on their budget to use the remaining money on something else. Mr. Turner stated that 80% of this project cost of is covered by an Ohio Works grant. Manager Holycross and Mr. Turner agreed to continue to work with the fire department.
Resolution No. 07-37 is adopted. Motion carried 4-0.
Resolution No. 07-38, A Resolution To Fill a Vacancy on the Granville Arts Commission was introduced by Councilmember Mershon. Second by Councilmember O’Keefe.
Discussion: Vice Mayor Herman stated that it appears the Commission has consistently underspent their appropriation. He asked the reason for this reduced spending and what future plans the Commission might have. Councilmember O’Keefe stated that they have sponsored the Maker’s Market and subsidized a truck for the Granville Historical Society, as well as other activities. Manager Holycross stated that Ms. Roberts is working on a report to give to Council that entails projects the Arts Commission subsidized.
Resolution No. 07-38 is adopted. Motion carried 4-0.
MAYOR’S COURT REPORT – April
The Mayor’s Court Report for the month of April was presented for review.
Discussion: Councilmember O’Keefe noted the increase in marking tires.
Councilmember Mershon moved to accept the April report. Second by Councilmember O’Keefe. Motion carried 4-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes.
MANAGER’S REPORT – April
The Manager’s Report for the month of April was presented for review.
Discussion: Councilmember Mershon asked if the sewer and water costs were tracked separately. Manager Holycross stated that yes they were. Mayor Hartfield asked if there have been any complaints about the sewer smell. Manager Holycross stated that they did receive a number of complaints. He went on to explain that Mr. Erik Holmquist, Water Plant Supervisor, believes the odor is more intense in the Spring time due to warmer temperatures. Manager Holycross stated that he has asked Bird & Bull to give a recommendation to alleviate the problem, but he has not received any word back yet. Councilmember O’Keefe stated that she is glad to see that someone is looking into this. Manager Holycross stated that it is yet to be determined if it will be a cost effective solution. Lastly, Councilmember O’Keefe asked if Denison University pays for special duty officers. Manager Holycross stated that he is unsure and he will look into this.
Councilmember O’Keefe moved to accept the April report Second by Councilmember Mershon. Motion carried 4-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.
REVIEW OF MINUTES
Regularly Scheduled Meeting of May 2, 2007.
Vice Mayor Herman made a motion to table the minutes. Second by Councilmember O’Keefe. Motion to table carried 4-0.
Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)
Vice Mayor Herman stated that the committee continues to review the evaluation of an employee and asked that any feedback by Council be sent to him.
Granville Foundation – (Tegtmeyer)
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
Planning Commission – (O’Keefe)
Councilmember O’Keefe stated that they reviewed the request by B Hammond Interiors and approved it. She stated that Huntington Bank was approved to paint ‘Huntington Parking Only’ signs on each space. Councilmember O’Keefe went on to explain that there is a run-down home on Welsh Hills Road that has an addition that is falling down. She stated that the Planning Commission approved the removal of the addition. Councilmember O’Keefe stated that the Village Planning Intern, Lauren, did a wonderful job dealing with a rather “hot dispute” in a work session over a request for signs by an insurance agent where the landlord of the property does not want the door sign to be approved. Councilmember O’Keefe stated that Denison University was approved to rearrange access points for their Service Department parking lot with appropriate signage. Denison was also given a permit for a construction equipment directional sign at the corner of College and North Main Streets, if and when the Cleveland Hall issue is finalized. Councilmember O’Keefe inquired as to the situation on Mt. Parnassus. Manager Holycross stated that the Village Engineer Jerry Turner is investigating and he has not yet gotten a report back.
Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)
Mayor Hartfield stated that the meticulous detail in the minutes by Lauren Ricos is greatly appreciated.
Comprehensive Plan – (Barsky)
Recreation Commission – (McGowan)
161 Accord – (O’Keefe)
Councilmember O’Keefe stated that the next meeting will be May 23rd.
Senior Committee – (O’Keefe)
Councilmember O’Keefe stated that members of the Granville Fellowship attended a breakfast where Polly Manning and Sara Jerard were honored for their work with Senior Citizens.
Tree & Landscape Commission (Barsky)
Union Cemetery (Mershon)
OTHER COUNCIL MATTERS
Councilmember O’Keefe stated that she has been working with George Wales in regards to bringing a recycling program to Granville. She stated that they recently met with Ron Abrams to see how the Village and Denison University could work together. Councilmember O’Keefe stated that Mr. Abrams suggested that it might be helpful to hire a summer intern who could research the volume of recyclable material in Granville and how to best dispose of it. She stated that they could also research the types of fees the Village might need to pay for someone like Big O Refuse to dispose of the materials. The intern could also look at writing grants for recycling. Councilmember O’Keefe stated that Mr. Abrams estimated the cost to be around $2000. Councilmember Mershon suggested having conversations with local waste hauling providers before agreeing to hire an intern. He stated that the waste haulers may have the answers to the questions that an intern would spend the summer researching. Vice Mayor Herman stated that he agreed. He questioned which committee this matter should go to. Mayor Hartfield stated that she is not sure it should go to a specific committee, but rather Councilmember O’Keefe, Mr. Wales, and members of the staff could meet. She thanked Councilmember O’Keefe for all her time and effort put into gathering this information about recycling. Councilmember O’Keefe stated that she would encourage people to recycle, especially the Village offices.
Vice Mayor Herman moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – “To consider the appointment, dismissal, or discipline of a public official.” Second by Councilmember O’Keefe.
Roll call vote: Mershon, O’Keefe, Herman, Hartfield
Time in: 9:00 pm. Motion carried 4-0.
Vice Mayor Herman moved to return to regular session. Second by Councilmember O’Keefe.
Roll call vote: Mershon, O’Keefe, Herman, Hartfield.
Time out: 9:45 pm. Motion carried 4-0.
Resolution No. 07-39, A Resolution Amending Pay Grade G In the Village’s Compensation Plan was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.
Discussion: Councilmember Mershon made a motion to Table Resolution No. 07-39 until the absent members of Council were able to review it. There was not a second for the Motion to Table. Councilmember Mershon stated that he suggests that “changing the pay grade of a class of employees, which is what Council is being asked to do, to accommodate the desires of one person is not a wise action on the part of Council.” He stated that the person they would be making accommodations for is not, in his opinion, based upon her past experience, a good fit for Granville. He stated that she would not be a good fit for the desires of our constituents, to have careful constrained growth that supports our community, rather than the type of former growth seen in Lima Township and Etna Township. He stated that he feels they should take some time and see if they can find someone “more appropriate to our ideals” and more consistent with the job the Planner faces before a decision is made to change the pay grade for an entire class of employees.
Vice Mayor Herman stated that he sees the facts a little differently. He stated that it is misleading to say that this will affect an entire class of employees, when it will actually affect just one. Councilmember Mershon apologized and asked if he was mistaken on this point. Manager Holycross stated that the pay grade change could affect three or four individuals. He researched his notes and stated that the Service Department Supervisor, Utility Plan Supervisor, Income Tax Commissioner, and Village Planner positions could be impacted. Mayor Hartfield asked if each of these employees is currently maxed out in their ranges. Manager Holycross stated that he believed two were – the Water Plant Supervisor and the Sewer Plant Supervisor. Vice Mayor Herman stated that he stands corrected on this matter. Councilmember Mershon stated that it was not his intent to correct, but to try and understand. Councilmember O’Keefe inquired as to how this information might impact things. Manager Holycross stated that he would see no immediate impact. He explained that over time these employees could make their way to the top of the pay range. Mayor Hartfield stated that the next opportunity for changes to occur would be for the next calendar year.
Councilmember O’Keefe moved to table Resolution No. 07-39. Second by Vice Mayor Herman. Motion carried 4-0.
Resolution No. 07-39 is tabled.
ADJOURNMENT (10:05 pm)
Vice Mayor Herman moved to adjourn. Second by Councilmember O’Keefe. Motion carried, 4-0. Meeting adjourned.